Arts and Culture Commission - Regular Meeting

Welcome, everybody, to the September 4 Parks and Recreation Commission meeting, and I declare that to be open. Let's get started. Alright. The order of the day we have let's get started then. We have in We person have actually the first hybrid meeting where the commission the the participants, the public can participate either in person or through Zoom.

Correct? Or remotely. I don't know if it is Zoom, but it is you are allowed to participate remotely, give your statements, questions just like you do for city council meetings. Right? So that's a new thing, and that's fantastic. Hopefully, we will have a lot more people who are able to join and share their concerns or observations with us so that we are informed about it. So the second is we can also watch a live streaming online. You're always good. Observe it, right?

Our agenda starts on page three.

I know. But I just want to make sure that we could just talk about it in general, what some of the new things are. We can start with a roll call. So go ahead. Thank you for the star thank you to the staff for putting together the agenda in such great detail. So let's start with the roll call.

Commissioner Kumarapan?

Yeah. Here.

Commissioner Sri Lanka?

Yes.

Commissioner Sanik? Here. Vice chair Bonham?

Here.

Commissioner Swamy? I'm here. All present. Excellent.

Do we have the lights?

Apparently, that's a new thing as well where we are just going to raise our hands in the interests of uniformity and equality and all those good things. Share. Alright. Excellent. So let's move on to the next item, which is a ceremonial matters and presentation. The first one is Parks and Recreation Department Youth Team Events Facilities Division's Youth and Events Program. And the action is we receive a presentation on this from the recreation department on the events and programs. So we look forward to it. Please continue. Thank you.

Thank you, commissioners. Just give me a moment, and I'll get the correct item up here for you. Alright. We're in business. Thank you, commissioners, for having me here.

I'm gonna take off my liaison hat, and I'm gonna put on my recreation manager hat. I'll be presenting on my division tonight. K. We'll that. Tonight, I'm gonna talk about, of course, my division, but the classes and programs, our camps, preschool program, community events, the sponsorships that we have, festivals, and our front desk operations.

And just wanted to share a picture of my great team that I have here. And just to remind you that this is not everything from our division, I did give a presentation on facilities back in May, so that is one part of our division. And in October, we'll also be having a more in-depth team presentation. So this is everything else from K. Let's get started.

So we have our youth and teen and adult special interests, programs and camps, and I'm giving you some of the statistics from the last two fiscal years. And looking at this, you'll see that, we have dropped a little bit in participants, and we have dropped a little bit in the look at this so I can read my own screen here, in the total number of programs. However, that has been more of a consolidation. When we look at our bottom line revenue to expense, we're actually ahead in the fiscal year 2425 by about $24,000. So it's more of a consolidation than anything.

We we run all these programs across 17 different contracts. So most of our programs are offered through contractors, And we do have one staff run preschool that runs for the entire school year, and then we have three staff run summer camps that we'll talk about. Similar to the senior center, I wanted to give you an idea of the breadth of our classes and programs. And so you'll see a lot of titles here, but these are some of our more year round classes and programs. Wilson Park Ceramics and Math Olympiads are two of our biggest contracts that we have out of our division.

And Wilson Park runs year round through a contract where they're offering classes, camps, summer programming, year round programming. Math Olympiads is during the school year. Our music and communication academy classes are run off-site through contracts with, group. Joyful Melodies is the agency that we do our music, through, and then Communication Academy runs it at their site as well. And then we do have a few adult special interest classes that run year round, like, retirement planning, and some music and art classes.

Moving on, you'll see. I didn't list every single one of them, believe it or not. But this just really shows you that a a lot of what we do, with our contractors is the summer camps, and we cover so many different topics. Again, I didn't list every single camp that was, offered at each of the different locations, but you can see that we're using every bit of programmable space in our buildings during the summer. And we have quite a variety.

Obviously, a strong emphasis on a lot of STEM oriented camps with several robotic and Lego camps that are offered, but also a lot of art camps. And some of our more popular ones are also our cooking camps. So it's a a great variety of camps that we offer, and we're really proud of the breadth of what we offer there. K. Going back to some of our city run camps. These are our summer only camps.

Focus And

here. So for our city run camps, we have preschool adventure camp. And then the adventure camps are actually two different camps. They run together, but there's two different age groups. And we kind of mesh

them together

for a lot of the day when they're running. But they run for eight weeks of the summer, preschool adventure and adventure camp runs for all eight weeks of the summer. So you can see it kinda took a little interesting churn in that we were in similar range on participants from twenty three twenty four to twenty four twenty five on the adventure camps, but our preschool adventure camp really took a big jump. So and I really attribute that to our coordinator working very hard to promote the preschool program, really getting out there within our own existing school year preschool program and promoting the opportunity for people to come into our camp. And then a lot of parents, we have found, have been using the preschool camp program to kinda introduce their kids to the idea of going to preschool during the school year.

And I always like to mention that our leaders in training, which is our teen summer program, works only in our city run camps. So it's really important to us in order to keep that that leadership program for teens viable, and and it is very more than viable. It's a vibrant program that we have for teens, but it is kinda codependent on us having our city run programs for them to work in and to learn from our city staff in the programs. So I always like to mention that in regards to our city run camps. Okay.

We also have our preschool program, and I'm sure you'll notice right off the bat that it looked like it took a dip, and it definitely did take a dip. The school districts in the area have been mandated to offer pre k program as part of their regular school curriculum. So now they have pre k kindergarten first, and and that's free of charge. So all the area preschools took a little dip while parents were, like, go to a play based or go to the school for the four year old program. And we did use to run our program as three year old program on Tuesdays and Thursdays.

You had to be three. Everybody in the class was three. And then four year olds were on Monday, Wednesdays, Fridays. They had the extra day, and it was very structured towards the age group. So our coordinator has done a really excellent job in being flexible and learning to kind of see what the community wanted with this new, program in the schools.

And so now we're a lot more flexible. We've gone a little tiny bit younger, two years, nine months, and then they can be two years, nine months to up to the four years, almost five years old, on any of the days. And we also figured out that parents, also really wanted more days, and we're limited. We can't go past four days and because we're not a licensed program. We're a recreation based program.

So we did learn that they wanted one extra day. We could still do that and stay recreation based. So we take our Monday, Wednesday, Friday class, and we offer that they can sign up for either Tuesday or Thursday in addition. So they get in an extra class, and it's bringing our numbers up. For fall, I think we're at, like, 42, across the whole program, which will trend out to closer to that one twenty five number, across the year.

So, again, our coordinator has just done a great job about being flexible and working with the staff. This program is also just very fun, in the things that they do for the program, and you can see we have socials. Socials are things outside of the class where they get together with the kids and do something fun, like have ice cream. And then the parents get to socialize, and that has its own benefit as well when they're talking to each other and talking about child development, what their kids are going through. We also have events for the program to promote the program, classroom visits, open house.

Our coordinator has started a program social Saturdays where it's just an opportunity for one Saturday. They can sign up and kinda check out the room, come with a parent, do a craft, have a snack, and have a little playtime. And then she's gotten some good registrations for the main program from those Social Saturdays. Just to go back to the socials, we had a separate event that we tried, which was the sweetheart social, and it had pretty good participation. I put it on here, not as, a main event anymore.

It had okay participation the first year, and what we did is we ran a public event one night, and then it was run as a social just for the preschoolers on the second night, only open to the preschool parents. And, this we ran it one year, we ran it the next year, and the participation dropped a little. So what we're we're going to do is it's just gonna be one combined event, and then the public can sign up, but then it will happen all at the same time for the preschool parents and any parents from the public to come. So, again, she's just really good about being flexible and kind of pivoting to what what the need is there. So, anyway, we have some really fun events.

Mother's Day tea, catch a truck, which when our public works department comes out and shows the kids some of the trucks and what they do, they love that day. And holiday events, trick or treating. The kids come and trick or treat through the building, and our staff has a great time actually stopping what we're doing for a second and passing out candy to our preschoolers. So that's a really fun one too. Okay.

Community events. Onto the events part of what we do. These are all of our registered events, so we know exactly what our registered participation is. So, basically, if you look at, everything except for big Big Bendy five k, all of these for the last two fiscal years have been sold out. And you can see, like, 201 to 210 that the extra nine people was the coordinator trying to work something out when they we were overbooked already, but something happened.

And they were like, please, please, we misunderstood, and we thought we could come. And so she got, like, nine more people in, like, that night. But that was an oversell on on all of those kinds of events where you see more breakfast with Santa. Again, it's 300 is sold out. Were trying to make some accept exceptions when there was, like, unique situation.

Santa business have been sold out. Spelling Bee has been sold out. So Big Bunny took a little bit of a dip last year. Few of you were at that event, and you can see it wasn't not attended. It still had a really good participation, but we had moved that event to a little bit earlier in March off of the Easter weekend because we have so many other events in this that are happening.

And last last year, it was just not doable to have it happen on that weekend. So we're moving it again. We're gonna see because it actually didn't take as big of a dip that we thought it might. And then we did have a lot of people that they signed up for our event. The school district started up their five k again. They hadn't done it for several years, but several of the classes signed up, and then they used ours as like, a training for their school district one. So it was actually sort of okay to keep it early. But that gives you a good idea that most of our events have been sold out.

Sanu, do you wanna take questions as you go, or you wanna finish the whole thing and then go back through the slides so we can talk?

How about I finish and I'll go back through if that's Sounds good. Absolutely. That'd be great. Okay. Community events that are free for the public. I didn't put the registration numbers on here because we don't have them. The public comes as they see fit. But just to give you an idea, July 4 morning event, some of you, I think, were here this last year. That one really fluctuates with the weather. Two years ago, we had less participation just from looking around.

We could see we had less people here, but it was a very, very hot day. It was, like, 95 by, like, nine in the morning. This last year, it seemed more busy. But we also had a few more activities for the kids trying to, like, incorporate those back into the day. But, we've had July 4 fourth of, like, July fireworks.

Again, we noticed things with participation. Hard to say exactly how many people are there, but we can we have a sense of a site is very, very full or not as full. So this last year, it was on a Friday, and we, have no noticed historically that when it's on a weekend that, sometimes we'll get less participation at the fireworks show because people will head out of town. So those mid midday fourth of July's will sometimes have more firework participation. This year was a strange one because we had I was one of the few that was going around to all of the sites, and our closest viewing site, Miller, was actually less crowded, early, but we had all of our participation was extremely last minute.

Sedgwick seemed like it was pretty calm, and then, like, in the last five minutes before the show, it just had just, you know, hundreds of people streamed in. And and that always happens, but, like, our participation levels really changed a lot this last year. And that might have been because Friday night people were off at other get togethers and then came to us at the last second for the show. Okay. Our our nine Thursday summer concerts, we've gotten really to the point where we're trying to kinda cover most of the summer with those Thursday consistent concerts.

Like, you know it's summer. You know it's Thursday. There's gonna be a concert at our amphitheater. And we pretty consistently get anywhere from two to 300. Some of the bigger bands that have followings of their own, you might we might go to 400, and some of the ones that are kinda growing their audience, will be on the lower end.

But, we definitely try to get a good mix of bands, and all those decisions are being made in January for the following summer, just to give you an idea. So our four Friday night movies at Creekside Park are always really popular. I have the one picture up in the corner. Such a beautiful backdrop to the the movies, and we've had some great sunsets right before the movies. But just a really fun community event that we have each week.

And, unfortunately, we can't move where the name is, but that was a very adorable little boy that followed the parade golf cart, like, inches away from the golf cart. He was really cute, but you can't see his face. Zoom, you can actually move it. You can I can on my screen,

but

because it's this yeah? Exactly. We had Shakespeare in the Park back this year, and they were back as a paid contract from the city. So that was nice. They were able to make make their plans and do their set early on.

And then tree lighting at Quinlan is always the first Friday in December, and we've had pretty good participation. Our coordinator there, she's added some fun things like, she had the homestead, not only choir singing beforehand, but she also had the cheer squad come, and they cheered in the fire truck, and that just kinda added the fun for the night. I also put team resource fair on here, and even though that's more of a teen event that that you'll hear about at the next meeting, that also includes our job fair, which used to be a stand alone event, and we merged that into the team resource fair. So I feel like it still qualifies as one of our kinda community events, as well, kinda half and half. K.

I don't know why I'm not advancing here. Okay. There we go. I'm not sure it was being tricky. Sponsorships sponsorships are something that we're always trying to seek out.

My events coordinator is the one that tries to take the lead, and I put a little box just to show you a portion of what goes out to businesses in Cupertino. We do that through our business development person, so it goes to all the businesses. And what she puts out is kind of a event lineup and has a little icon for the different kinds of events that people could be involved with. And we've gotten different sponsors for the last couple years. And let's see. Probably your next question is what were the sponsorship amount. And I do have those. So

No. It's too bad.

I do.

So the rise last year as kind of a one time deal gave quite a bit for our concert series, and they gave 24,000 for the concert series. And then the Library Foundation gave us 19 it is a very strange number. It was 1,960, but that was the cost of the music licenses. That's why it was such a specific amount. And then school of sorry.

Local Kitchens gave us about 250, and they basically were considered to be sponsoring our craft room for the tree lighting. So they bought the supplies for that. And then School of Rock this last fiscal year, 2425, gave us 1,250 for the July 4 and 1,000 for our movies. So that's just an ongoing process for us to try to get those scholarships and get the agreements written up to in order to have the sponsorship. Okay.

Festivals with our nonprofits, are free to the public, Those are also done through our division, and they're actually quite a bit of work for us to make sure that we take the applications, we review the applications, and what goes into determining most of them are returning, but we still have to, like, arrive at the date, and they're not always locked in on the same date. And so things that affect those dates are when two festivals want a date that's close to each other. Our neighborhood doesn't love it if we do, like, back to back festivals, so we try to have two weeks at least in between, and that does get hard depending on how all the rest of the city events pan out. And then we have things like the flea market, which started up last year. So then that makes it difficult.

You don't really wanna have a big festival on the day that they're having the flea market, or just any other thing going on in the city. So we have to kinda take all of those things into consideration and help them to arrive on a date, make sure that they're we check that they're nonprofit first before we even start talking to them. We usually ask them to make sure that they have spoken with whomever they need to speak with at De Anza to secure parking for the day. So that sometimes will affect the date because if De Anza has something going on, they'll say, we don't want your festival people coming into parking because we've got something going on. So there's a lot of factors that go into it, and we're kind of holding their hand through the process.

Once they're approved, then we're making sure that they have the health permits for, you know, their entire events, that they are working with ecology, that they have the porta potty contract. If they're gonna have a lot of people here, they need additional porta potties to support our bathrooms. All of those things go into working with our festivals. And then our staff usually still does work to make sure that the buildings are supervised and then to make sure that the traffic flow is followed so that everybody is safe and we can get emergency vehicles in if we need to. So here's the wide array.

The Ikibana show is not technically a what you would traditionally consider a festival, but we put them through the festival process so that they go through the same review. But that is actually an indoor show that happens here. And all the rest are outdoor festivals. Okay. And then the last thing, I touched on this a little bit with my facilities presentation, but we also oh, I also oversee the front desk operations here at Quinlan.

And we really are the main contact for our department, but also kind of for the community. You'd be surprised the number of just community questions that come into us that we're handling as opposed to anybody else in the city like, hey. Can you get somebody out to help the ducks cross Stevens Creek? You know? It's like those kinds of questions and then a lot of business questions for us as well.

But we're open Monday through Friday, 8AM to 5PM. They take all the class registrations that are done person, and then obviously supporting any online registration that if they have any kind of issue getting into their accounts or any issues, they help them out through the phone. But they take also the reservations for Quinlan Community Center and Creekside Park here, and then we take all the picnic site reservations, which are Memorial Park, Creekside Park, Portal Park, Linda Vista Park, and we actually take the Blackberry Farm picnic reservations as well. And then they follow-up with the staff person out at Blackberry Farm. And then one of the more crucial things that just kinda happens is we also do all the reservations for internal programs, events, and festivals to make sure that we don't ever have a double booking.

So we have really excellent staff that is very on top of that, and it it's amazing that we have so many balls in the air with rentals and events, but it all comes together because our staff is very, very on it. So I think that concludes my presentation, and we'll be back next month to talk about Teams.

Commissioner Shikan, go ahead. But before we do that, after these top questions, would it be helpful for us to just kind of quickly go slide by slide? Because it's hard to take notes on each of those because it's an excellent presentation, first of all. But it's just just in case people have questions, it would be helpful to see.

Sure.

Thank you. Go ahead, Yeah.

I had the question on the last slide.

Okay. Okay.

That's fresh in my mind. Thought that yeah. Yeah. That was fresh in my mind. So oh, not this on the previous slide, sorry. The the free to public festivals Yes. Like, for example, Delhi Heart Festival, it's free for the public to attend. Right? For the people who host the stalls, they have some kind of fee. Right? The vendors

Correct. So for most of the festivals, I actually what's listed underneath them is the nonprofit that is the contact for us and the nonprofit that's running the festival. For most of those nonprofits, it's a fundraiser for them. Oh, okay. As part of the festival process, once they've been approved, then they they can then they sell their stalls. They'll also Cut. Also usually take a percentage off of any food trucks, or they'll have food booths, and then they're taking a percentage off of that. So the whole event is also a fundraiser for them, to some extent.

Got it. Yep. The society doesn't have any fee at all. It, like, doesn't get any margin or anything on this.

No. The city does not does not receive money for that, but it's we're providing we're hoping to provide that for

Got it. Thank you.

Are there any guidelines the city provides as to the cost that these events can charge the vendors, or is it completely left to the organizers of these events?

Yeah. Not not as far as the cost of what they can charge for a booth, but we what we work with cost with the festivals is this is what it would cost if you were renting the Cupertino room on a weekend for your nonprofit. This is the cost to have our staff helping you on these hours. So we have kind of a cost sheet, and that gets that goes in front of council, and then that's approved in those thing for them. So that's that's the cost that we deal with. And we also do pay the million we pay outright for the festivals is for the sheriffs to help to run the traffic control.

And that comes from the city budget. Right? The sheriffs? Yeah. Anyone any other permissions? Yes. Vice chair Bono? Thank you.

Want me to go to a certain slide?

Yes. Could you go to the youth team, Adol? I have a problem with numbers. Numbers speaks to me, and the residency occupancy on various slides, it's troublesome to me because it makes no sense. So it means, like, to me and and I'm sorry. I'm very Yeah.

That's fine.

Wordy. It means that there's a column missing. I understand, like, obviously, 24, twenty twenty three, 24, 24, 25, you see up and down the 72% residency. Okay. Even though the number is minus 96. Then on the next slides, the city run camps, I mean, it's the way now I'm inter interpreting it is that, okay. It's 87% from Cupertino that are here, but where are the other 13% coming from?

From outside of Cupertino. That's

That's a residence or center residence, it means it's Cupertino.

Correct. Yeah. But, I mean, but we're but that that's what I'm saying. And it's great. There there's less or more, but I was like, we don't have the ability to actually find out data wise where they're all coming from, several areas.

Because you generalized it as 13%. But your question is where do all of the 13%, which city?

Yeah. Because if we know for sure that 87% of residents, there is a way are you a company or a resident? And then the question would be, if you're not, where are you from? I'm just saying, if you're already collecting one, might as well collect the other. They have it.

We have But that's why I'm saying that it's It's they have to have to prove their we're very Very very particular in having people prove their residency because they get a better rate for our classes.

I'm very happy to hear that the $24,000 more, all of that is getting great. It's it's it's it's it's a fantastic presentation, and it's it takes a village, as it says.

Very good point. Got Yes.

I think vice chair Bono wanted to know that the breakdown of the 13% nonresidents, I think did I understand it correctly? Where are they? How's it distributed in general?

Right. Yeah. I I mean, we we have that because when they sign up, they do give their address. So we have that in the system. I don't have that broken down for you, but we do have that information.

As a follow-up to that 158, what is the net total capacity? It's great to see a huge increase from 102 to 158, but what's your cap?

That's a really great question, and I'd have to be able to do math very quickly. But, so it's divided by eight weeks, and I I cannot remember off the top of my head the maximum capacity, but I think it's 24. It's 24 in our regular preschool class classes. So 24 times eight. You're doing that for me? Yeah. We can do it. It? Times eight.

One ninety

two. 90 Yeah. One ninety two.

Yeah. That would probably be our maximum. Now take that a little bit with a grain of salt because if we can't get enough, if we don't have, like, a assistant that one week, then we have to make sure that we carefully with the younger kids. So

How many assistants do you need totally to manage 24?

So we usually have about three teachers of some sort, and then we'll try to bring in the extra leaders in training work in that program. So we have volunteers there too.

Okay. Anyone else who has questions? Alright. Kamisha Kumar. You,

So couple of questions. One, I think I maybe it's a there is a adult special program on retirement planning. And why is that part of the preschool team events? When you go up, I think in the slide

Yep.

You have it.

Here.

Yeah.

So it's just our classes and programs aren't part of our division. And so we have youth, teen, and adult special interest is our full division lineup. So, like, Ikibana is mostly adults, retirement planning, and then we have, like, drawing classes and watercolor, and those tend to be mostly adults.

I see. That's Yeah.

So it's also special interest.

Okay. Thanks.

Well, the other quick question is the spelling bee in the participation of all the things you've done it. It's hundred percent one. That means are we not I know. I just compared to Big Bunny. We just want 50%. Rest all come from outside. But spelling bee, given the interest on it, is it is it anything restricted to just us? Correct.

That is fine. That's a 100%. Yeah. And that's a real it's a popular a popular event. That one, I'll just kinda add in.

The Spelling Bee is unique because it's really a team run event for youth. So last year, in fact, I was there, and our team coordinator really did not anything for it besides just making sure everything was planned. They we were just there as, like, watching it all happen. But our team chair was the moderator for the entire event, and it's all scripted out before. But our youth activity board actually runs the event, and then we have team commissioners are either the moderator, and then we sometimes have them be judges if they're ever interested.

So they kind of come in in those roles, but the youth activity board picks the words, puts together the entire script. So it's a very, very unique, but super cool event in the fact that

Mainly for Cupertino residents.

Yeah. For Cupertino residents, but by teens for youth.

Got it. And the last one is on the festival participation for by the nonprofit, is there any idea? Do we know? I know we cannot do a headcount, but do we know? Like, I know Cherry Blossom, which I've been there. I've seen it.

Oh, participation Yeah.

People typically

Yeah. I could just give you my general feel for, so kids and fun, they did have a quick count this last that one happened just a couple weeks ago, and, they did a quick kind of counter, where they they do a quick estimating. There she's our event coordinator is working with her staff to do these kind of, like, you look broadly and you go, okay. There's about twenty and twenty, twenty, twenty, and do some quick estimates. But they estimated about 100 at eleven, and I think she said at, like, 01:30.

So and and I rode through on a bike, and it was very well attended even compared to last year. Day and night has been kind of consistent, not, like, our highest, not our lowest. Indian heritage has been pretty low, and they actually, just canceled. They were supposed to be on September 20, and they just canceled their event, last week. Diwali and Holi, run by the chamber of commerce.

Diwali, very well attended. Holi has been kind of dropping in attendance a little bit. Was super well attended out of COVID, and it's just on the field and throwing the color. And we have lots of participation that first year, but then it's been kinda going down. I and I think that's just literally because there's a lot of other events to attend now for that.

Ikibana show has always been super well attended. The building is packed. And then Cherry Blossom, again, maybe three years ago, they estimated, I think, about 14,000 over the weekend, and that would have been three years ago, 2022. Their first one out of the pandemic was insane, and then it's been, like, pretty good levels since, but nothing like that first year from the pandemic. And then Dilly Hot's always pretty well attended.

As well. Yeah. The reason I asked this question, I know we have to put some staff because it's all free, but I just wanted to make sure that we we have enough staff to really recover because sometime it will be too much. As you said, is

between

thousand and all the staff cleaning and safety, all of them, it will be really bad. Right? So

Yeah. I mean, when we're sometimes we're surprised by, you know, just an off year and that one cherry blossom, I'll say that I was here, and it was we spent our entire day trying to keep toilet paper in the facilities. And it was really, really crazy. And they sell alcohol at that event, and I Oh, great. As part of their agreement.

And bear in mind only, but they had bought for the entire weekend, and they sold out by noon on Saturday. And then they rebought, and they sold out by four on Saturday, and then they rebought to get through. So it was really that high of a level that one year. And then the rest of the years, it's been a lot more calm. I'd I'd say they were guessing, like, fourteen to fifteen thousand that year, and I'd say it's probably about 4 to 5,000 a day now. Now it's now it's Yeah.

Sunya. Thank you. That's all I said.

Sunya, are all of these events not profitable? We so the city of Cupertino does not get any financial benefit from it, or do we make any money out of this at all?

We don't make money, but our outlay for providing that event is pretty good for the number of people in the community that we're serving.

That's excellent. Thank you. I have questions, but I'd like the other commissioners to go. Do you have any other questions?

You asked my question.

I did. Yeah. See, I read your mic very well.

Oh. Alright.

So I'd like to actually go to the play page that's that talks about Quinlan Community Center and Creekside Parks, the picnic sites. Mhmm. Yeah. Why why have we restricted the picnic sites to these five locations and excluded other parks like Jollerman Park, Sterling Park, and so on? And how much money are we actually generating from renting these out?

Okay. I don't have it with me, but I could get you the money that we're generating. But right now, what what they're doing when they're renting, they're basically promised exclusive use of that area. And so we don't rent out every single park because we wanna also make sure that we maintain first come, first stir serve for the community and that people don't get blocked out of, you know, any one site too often. Right?

So, Memorial Park, we rent the one that's straight across the field here, but we also have drop in tables that are over by the flavor on area. Creekside Park also has some drop in tables, but also Creekside Park has the added amenities of a barbecue. And so we've put some larger barbecues in at the ones that we actually rent. And so then people can count on having exclusive use if they're gonna have, like, a bigger party. They know that they're gonna have access to that barbecue, and then we make sure through our public works department that that barbecue is, like, ready to go for the weekend.

So when we know that they've rented it, we're supporting that. But as far as just renting out just a table, we don't do that much in in the city. So that does that answer your question? Like, Jollyman has some drop in tables in the new park, but we aren't renting those for exclusive use so that people can come in, like, use them first come, first serve.

Yeah. When we talk about the Preaside Park, have we talked about the entire area outside of the place structure, those seven, eight tables. That's a tricky question.

I'm glad that you asked that. So we we added some tables, and the area is if you're looking from the park building towards the creek, there's a group of tables that are right up against the fence by the creek. There's also been added a few drop in tables along the side, and we've had a little bit of confusion on that. Like, what what does your permit include? So we just recently added numbers onto the table, and we just slightly changed the sign to say

Sign reserved. Right.

This is a reservable area. Tables went through, I think, it's 10. Went through 10, are part of the reservable area. So we've had to kinda define that a little bit.

And, Sonia, what does it cost per session?

And how many hours can you actually block it? So the picnic areas are if you reserve it, you have it all day. And then it's by the capacity of what we consider whatever the capacity is. And so I believe Memorial Park is, like, 80 capacity, so then it's $80 to rent that for the day.

For the whole day? For the residents. Yeah.

Yeah.

For the residents, one price and non residents, one at

that time.

How much to Yeah. Somebody is out there.

Is nothing. Yeah. And what about what about Creekside?

So Creekside, I think, is also 80. Portal Park, think Linda Vista may go up to a 110. I'd have to look them up to tell you the truth. That would be

Actually, reasonable. How well are they used? Do you know? I know you don't have the exact numbers, but you have a guesstimated number of how first of all, capacity, number of days of the year that is bookable, and the number of days that you see being booked, or do you need to go back and look?

Yeah. I mean, I could give you a general because I sign off on every permit. And so, I mean, I would say On only five locations. So Yeah. Yeah. Across five locations, I would say Creekside Park is probably, if I had to guess, a crop maybe, like, 60% of the weekends of the year, it's booked at on either Saturday or Sunday. Creekside is really picked up because it does have the trees. And so and we added more tape a few more tables in there. That was always the plan, but that actually happened in the last year. So Creekside Park is really well utilized.

And then Memorial Park, I would say maybe closer to, like, 40% 40 to 50%, and that tends to have more of a season of, like, this the spring and the fall are more Memorial Park because it doesn't have a lot of shade. So people will go out to that. They like the park, but if it's, like, the middle of summer, it gets a little hot there. Porto Park, I would say, used to be one of our more popular ones, and it still is quite popular because it's really nice. It has the the separate little park in the field, and you feel like you have, like, the whole park if you rent the picnic area there.

But I will say because it's pretty close to Creekside Park, I I think I've seen a little bit of a shift over to Creekside Park. So whatever where Portal Park maybe lost a little bit, that went over to Creekside. And we've only added Creekside in the last two years as a rentable area.

Right. But, also, Wilson Park is rather large. We don't see that here.

Yeah.

But my question is, like, do I understand you correctly when you say that weekends are bookable, which means we're talking about 52 times two days for

each of the parks. Correct.

It's nine and four days. And I think those numbers would be helpful because the other thing is sometimes residents are very confused whether they should just go and book it or it's already booked, reserved because people are planning birthday parties. They don't always come to the city to book. But I think first come first served, they go ahead and start putting things around on the table. Yeah. When what is the transparency and the knowledge that they have that they can some parks are reservable versus not, And which parks they should run and book which ones are open. Do they need to absolutely pay the city, or can they actually see this as open?

Okay. So if they if they went to seek it out, they can see it online. And when they go to book or even return to book, they can see what's available or not. So they could guess that if they were looking at a certain date and it's not available to book, then they know somebody else has it. At the actual sites that are reservable, there's a sign that says this is a reservable area.

And then we encourage them to go anybody that reserves it, we encourage them to go in the morning and put their permit in the spot that's available so they know. That doesn't stop people from sometimes not seeing the sign, not realizing it's reservable. So sometimes people will show up and be like, well, I'm just gonna use this table over here. And then usually people are pretty good, though, when somebody shows up and says, well, I actually have the permit. We always encourage them to bring their permit, and then they'll say, I actually have this area, and we were gonna use that table. And for the most part, people are pretty good about it. That I I Dash. Right.

Yeah. That is not a question at all. The question is really thank you for answering it. Yeah. That it is still usable by the general public if it is not reserved. Correct. But they can go first come, first serve basis and occupy those tables.

Correct. Correct. Creekside on Creekside during the week, I think, is used those tables are used a lot.

Yeah. I have one final question. It's actually why is chair bonus question almost always. I don't know why you did ask, but still ask on this. Okay. It's about, you know, getting sponsorships Mhmm. For all of these. Why aren't we seeing more of Apple sponsoring? Because they're not very expensive. Many of these things. You know, we are seeing the rise. We're seeing everything. You don't see Apple. I'm sure they would be happy to. It's, like, nothing for them.

And I just wanted

to That's

a great question. Like hotels hotels.

Hotels. It's $800 a day minimum. Oh, goodness. A meeting space. So imagine a park.

I I can I can answer? I know something.

I I I've been I

was at Apple until, like, two months ago for fifteen years. They for any even Cupertino schools have gone and asked for donations well, not Additional discounts on the devices. According to Apple, Apple is worldwide. They want to do equally for all employees, not just because they are headquartered at Cupertino. Just focus on Cupertino.

However, they sponsor on the sidewalks and bike lanes and all that because all employees who come to the campus Use would be utilizing that. So if they focus on any one particular city, there are there's the employees come from all cities and all over the world. So that is one of the reasons they don't do citywide any specific benefits. Yeah.

20,000, 5,000, that's nothing

for them.

Okay. Anyway

Yeah. No. It's a great question. I'll, like my best answer to that is it's just a lot harder than it seems to get sponsorships. And it's something that's just constantly on our plate. And our coordinator who kinda takes the lead, and she's our our event person that takes the lead, She gets out and tries to speak to people in business whenever she can. If we ever have anything through the city where we have several business owners or, you know, she'll go and talk to them. Hey. If you're interested, come on out. And Yeah. So yeah. I I don't mean to

pick an apple. All I'm saying is that there are not that many cities in the Bay Area. So residents are their employees are coming obviously from the Bay Area. Even if they're sprinkling, like, 10,000 per city, it's not too much for them. And it really immensely helps the city because look at the low cost of our events that really benefits the community was my takeaway. And I'm not just speaking on Apple. It's talking about all the local businesses and hotels for that matter. Please go ahead, vice chair.

Oh, I was talking about the $80. Most likely, these are groups blocking it for what what we would say up to 80 people or something. Right?

Mhmm.

So why are we afraid to I sometimes numbers are psychological, but you could pull it. I don't think it would make a difference because it's always for groups per se that those bookings are made. So when was the last time that we enhanced the price, or how long has it been that way, and are we thinking of increasing it?

For sure, the the market rate for things like that is going to be looked at, and I think that's something that's you know, we're looking at doing that in the next year that we're gonna look very carefully. But it isn't always groups that are we do have like, Apple will sometimes come out and rent here, and they'll do an employee thing. But a lot of them are just personal birthday parties for the kids. I because I always say what they are, and I I oversee approving all of them. And so I'll kinda look and see what kinds of parties. It's usually on the weekends in the parks. It's usually, like, a family get together. Yeah.

And also Just about to ask.

I guess Go ahead. Go ahead. Ahead. Please, ma'am. We'll just take the order. Go ahead, Kumar.

No. No. I just want to add as a other side, like, customer of parts. Right? Every time I've I've tried to book I always host parties in Linda was the memorial part. Long weekends always have visited. Even both the website and. But as you say I I was going to say something. I got lost. Anyways, I agree with you. Whatever you said. Well,

that is With that, it's not always corporations. It's a lot.

Exactly. Family. Yeah. Yeah. Yeah. So I have done bookings for the company off-site or for my own parties on a yearly basis. I host during long weekends. So long weekends get really busy, but those are really nice places to host the parties.

Thank you, Kanisha and Shikan. When you get your thought back, you can raise your hand. We'll we'll I'll call on you. Wise chat. One more question.

Now is there you mentioned the $80. Is and you said yourself that you're approving the permit, so you can make a difference between weekends families towards Apple like you also mentioned. Is the price the same?

Yes. It is.

Isn't that already a discrepancy?

Uh-huh.

It could be. Yeah. I think we we would need to do when we're looking at that is just determine again, there's always that fine line where you price out everybody. You know? If they're a corporation and they're like, well, that's not a great deal. I just won't go there. And then they'll go to another city, and then you didn't get any rental. So it's trying to find that, like, fine line when we do our surveys. We definitely are looking at, like, the area prices for it.

Yeah. Once again, let's please raise your hand so we can have the same. Do do you have a question? Yeah. Yeah.

Just to add to the same yeah. Go ahead. To add to the same point, there is also additional cost for electricity. If you want to take electric charge, there is, like, $25 in addition to $80. Right? So their city can make some money as well. Yeah.

I would actually like to add that the rates I have to agree with vice chair, Bonham, because companies have quite a bit of flexibility funding. They're not going to run away because it's $80 versus a $160. They're just it they just have way too much Yeah. Money to worry about a few dollars, but it does make a lot of difference to the city because every penny matters for us. So there might be some degree of consideration because for them, location matters a lot more than, can I say, $80? It's simply not worth their time. Sure. But it certainly is helpful for us. So that may be Yeah. Yeah. Something to consider between residents and individuals versus corporations. So, Commissioner, go ahead.

Yeah. I I'm I'm not advocating anyone here, but the fact that I came to know, I've gone to Apple business contact asking for some, you know, donations for elementary school. At that time, there was a crisis about and public school teachers here in Cupertino. The response I got was in. They are in in located in Cupertino. They are paying heavy tax, and, also, they are funding things like, you know Paying dollars. Millions of Yeah. Millions of dollars. So they are also funding, you know, big things like pedestrians, bicycle walk, and all that. And they have also funded for a park somewhere.

So big things, they take care of. Small, small things, you go and ask them. They are like, you know Yeah. They're not going to okay. Okay. Yeah. I've gotten that response in the past, so I'm just sharing. So that is the reason. Probably, it's not a good idea to charge additional, like, $10. No. Catch the big fish. Small things, I

think Yeah. I mean, we are not running to Apple to ask them for $80. What we're saying is we say a corporate price versus a non corporate price. And the corporate price applies to all nonindividual people. So we're not asking them for handouts, but we're saying that this is a consideration. By the way, I'm also very Just before once again. Talking about fees.

Because that's not really part of this agenda. It was just

Right. Right. It's certainly it's certainly related in terms of because vice chair Bono and I support his statement for corporate funding for the city, and there's certainly nothing wrong in just having that discussion and a recommendation. We are not as a body of commissioners, we are not here to push and say that this is what has to happen, but we can certainly say we are considerate we were discussing it, and these are certain certain thoughts that we think might be beneficial to the city for consideration. That's all.

With that, is are there any other commissioners that have any questions? Alright then. Sanya, I must say thank you very much for an exceptional presentation. Thank you very much. Thank you. Can we move on to the next agenda, Alright. Are there any postponements? No.

I think the meeting approved.

We have the approval of minutes first. I I skipped that for a second. Let's go back to the approval of minutes. We had the last meeting on 08/07/2024. And has the commission reviewed the minutes that were shared by the staff, and do we approve that?

Yes. Think that

I approved I mean, I read it, and I would like to the seven twenty twenty five parts and

commission meeting minutes. Excellent. And I second that. Perfect. I am going to do the roll call.

Yes. Commissioner Kumarapan?

Yes.

Commissioner Greenpants? Yes. Commissioner Stammit? Yes. Vice chair Bonham?

Yes.

Commissioner Swamy? Yes. The motion carries again, miss Laney. Are

there any postponements for us to consider in this particular meeting? No. Excellent. Let's go on to oral communications. Do we have any oral communications?

Yes. We have one hand raised on Zoom.

Excellent. Let's go ahead and call the person. And I believe they have three minutes to speak.

Yes. Three minutes.

And who's the person who are we

calling out? Welcome, Nouri. Can

you hear me?

Can you hear me?

I didn't hear. It's a

bit stable. We can barely hear you, but please go ahead.

Okay. Thank you very much for this opportunity. Commission meeting in Zoom is very nice. Bicycle is considered a vehicle as it is machine used to transport people and is subject the same traffic law as motor vehicle under California law. For the reason, riding a bicycle on the sidewalk is prohibited because unsafe for both pedestrian and cyclist.

City Memorial Park specific plan said since the park does not feature any designated bicycle trail, bicycle riding in the park is discouraged due to potential conflict with pedestrian. Pedestrian were injured by bicycle in the Memorial Park. I know people who are injured by bicycle. A woman was taken to hospital. I was almost hit by bicycle a few times.

There are many family with small children, seniors, senior with used walker or cane, and people with baby stroller in the park. Those people cannot move quickly enough when the bicycle comes fast. Building a bicycle rack in front of gazebo in the middle of the park encourages more people to ride bicycle anywhere in the park, even near the playground. Park is no longer a safe place for people and children who are walking, jogging, and playing. The bicycle rack should be placed in the memory of park parking lot, behind the Queen Down Center, or behind the pickleball court bleachers because bicycle is considered as a vehicle.

Cyclists and pedestrians cannot share the narrow walkway in the park unless city behind city built the bike lane just like a street to protect the pedestrian. Otherwise, it might cause more injuries. Small children ride a tricycle or a small bicycle are exception because their parents are always watching. There are many cycling trails in Cupertino, Mary Avenue Over The Bridge, 280, and Rancho San Antonio, Foothill Boulevard, the Stevens Creek Canyon Road, Linda Vista Trail, and many more. Please consider pedestrian safety first. Thanks for listening.

18, Nari. We have no hands raised on Zoom and no one present. Alright.

Do you have one? We'll close the oral communications and go on to the next business, which is and do we have any old business, Steph? We don't? Let's go to the new business. The next one is the fiscal year twenty twenty four, twenty five community funding grant program written reports. We look forward to hearing about that.

Sorry. I'm so sorry. I'd like to introduce Jacinta Liang, and she will be presenting the community funding grant program report.

Good evening. Commissioners. During tonight's community funding meeting, I'll be providing an update for the twenty four twenty five community grant program annual reports. And I just wanna remind you that this update is for the twenty four twenty five awarded organizations, not the 25, 26 organizations that were just brought to you a few months ago. And then those annual reports won't be due until next July or

Thank you.

2526.

Just a quick summary for 25 or 2425, 32,500 was awarded for the community funding grant program, and there were six boarded organizations. And the community funding grant policy states that grant recipients need to commit written reports to show that proof of their grant funds were spent in the manner that they applied for in the application. And now I'll provide a brief update for each organization. So Cupertino Symbonic Band, they, applied for 30,000 and received $30,000. Awarded funds were used to purchase band equipment.

So these are used towards sheet music, concert programs, and also towards venue rentals for their concerts. And then these funds were spent in the manner which they applied for in the application. And their reports state that they served around 500 Cupertino residents. Next, we have Cupertino Little League. So they applied or they received $16,000.

Awarded funds were used to purchase two replacement scoreboards at, Wilson Park, and the league has been coordinating with the city for permits, and the install is expected to be within the next month or so. And they are expecting the new scoreboards will be unveiled during the next baseball season. And they say that they served around 500 Cupertino residents. Next, we have Bus Valley Community Services. They received 3,750, and the awarded funds were used towards their gift of hope program.

And that program is to provide outfits and food to low income families during the holiday season. So these included toys and small household appliances, and their results were measured using the program survey that they send out at the end of the program every year. And they stated that they served 121 Cupertino residents. Next, we have STEM Boost. They received $3,000 in community funding, and the awarded funds were used towards a summer workshop, which were led by National Science Olympiad Champions.

And these workshop sessions focused on physics, chemistry, biology, and engineering topics. And, they stated that they serve 400 Cupertino residents. Next, we have Inoc. They received $2,750, and awarded funds were used to provide free eye exams and prescription eyeglasses to students and young adults. And the number of Cubotino residents that they served with this was seven.

For our last organization, we had the Cupertino Rotary Club, and they received $4,000. They, used the funding towards their rebuilding rebuilding together house renovations where they provided free building repairs and modifications, for homes, and they worked on two houses. One of them were in Cupertino, and they serve five Cupertino residents. And that is the annual report for all the six organizations that were awarded for 2425.

Thank you very much for the presentation. Really helpful. One quick question. How do you, these augmentations come to you and give you a progress of how they spend the money, or do they give you a report?

There is a general report that they need to submit by July.

Yes. By the And you review that process and someone goes to it?

So there's a link that they are sent out, and then it's a completed report that they enter, and then it gets submitted. And then I review it, review all the attachments, and then I compile all the information, and then attach the reports and then put on slides

for you. I certainly it's very heartening to see that the funding is spent.

Mhmm.

As I said, it is have you ever in the past seen any divers any divergence from the stated goal to how it was spent ever in the past?

Sometimes they'll say that they like, let's say they wanna apply for $5,000, and then 2,000 goes towards materials and equipment, and then 2,000 goes for marketing and, advertising. And then sometimes they'll let us know ahead of time if they're able to shift their budget around. Like, in this case, because a couple of the organizations, they applied for 5,000, and we only awarded, like, 2,000. They had to kinda shift their programming budget around, and then they'd let us know in the application that they had to allocate their funds in a different way to kind of make the program more effective and reach the number amount of clients that they want to serve.

Thank you very much. Do any of the commissioners have any questions or comments?

No. Just a comment on it.

Yes. Commissioner, Please. I think

on top of on top of what you asked, I think I I've seen this one in the last four years too when we were. So I think the staff does such a ridiculous job of reviewing the invoices, and it's good. You have the reports when you see it attached to it, for instance, along, and every organization provides the invoice and receipts and everything, and they go through it and try to match it too. So it's kind of a really, really rigorous one. It may look like a simple one. They award it and walk away, but I think they do. So I really appreciate. I I saw yeah. I didn't go through each one of those reports. I mean, I saw the reports. Everything is attached, and there's some letters to you all, and that's all. I just come and just wait. Thank you. It's a fantastic appointment.

Thank you, commissioner. If there is there are no further questions. Going to go to the next agenda item, and thank you again. The next one is commission discussion of the non native plans on park property maintained by the city. You all remember, there was actually an email a few weeks ago talking about how a non native plant has overtaken the native plant.

It's not so much that we don't want biodiversity, but if it's an invasive kind of biodiversity, what does that really entail? Do we have a discussion about what guidelines should we provide at least for area. If I remember correctly, for instance, eucalyptus was introduced in The United States and completely eroded all the water table. While the bees smell wonderful, the biodiversity was hugely impacted, which is not to say that all non native plants are bad, but some some of them can be extremely invasive. So do we provide can we have a discussion as to and come up with any guidelines to the team at fit to come up with any guidelines about invasive non native plants?

As opposed to saying any non native plants should be managed, doesn't make sense. But should we talk about how do we encourage native plants? Commissioner Shika, Sam, you were outside my view. Yeah.

So so the the some of the nonnative plants eucalyptus is a nonnative, I mentioned. Right? Correct. Yes. So some of the nonnatal plants, they are really old trees and giving shade, in general, gray. I wouldn't think that anyone agrees here that we should chop them off. Is that is that No.

Think the discussion was more about invasive versus noninvasive. I think the this was triggered by an email, if I remember correctly. Remind us about that particular email where the whole notion was that it was some kind of a thorny thing and was taking over the entire area, like, something like an ivy type of plant. Am I right?

Yeah. There was just a plant that was in an area that was maintained by the city as part of our joint use agreement, but it's at was at, I believe, Green Art Soul. Yeah. And somebody's son had driven through the plant on their bike, and they had a lot of thorns in there. So that triggered an email, and they had cc'd the commission. Yeah. And the the person that their son had driven through had just identified the plant they felt as an in

Non

native invasive plant.

That's right.

I can give you an update now that

Absolutely. Plus, I also have heard from a couple of one of the students in particular who's at San Jose State University was talking to me about how the non native plants have completely taken over, and the native plants are struggling to survive. I'm not an expert, but certainly as an as a non expert, we can still at least discuss and say, if it is non native and it is invasive and it is eliminating the native plant Think about what happened in Florida. Somebody just put out a couple of pet pythons. Now it's taken over the entire area, and now they're trying to catch and kill them, which is a huge promise.

Certainly not being experts in native and non native plants and invasive as a non invasive can still talk theoretically about what do we see as potential recommendations overall. Yes, Commissioner Stanik. Thank

you. I guess I would like I know that the public works, whenever we're doing a whole redesign for a park, they go through what is the equipment we want, what is the landscaping, and they're always very aware and bringing to us, here are the native plants that we're going to be proposing. And Especially because the native plants will be more drought tolerant. Yeah. Exactly. And survive better. Yes.

So

so I think that public works is is already takes that into consideration when they're doing it. I mean, maybe we could ask them for a presentation on how do they go about it so they could give us input, and then they could

say, oh, is there is there any

changes that we'd like to see just to give ask them to have more emphasis on something. But Yeah. I don't know that yeah. I'm I'm definitely not an expert either, and

it sounds like a good thing. And

I'd able see what they're already doing rather than reexact.

We're not talking about specific plans, but we can talk about that we generally we could I mean, I'm I'm we actually had a discussion about how the public works versus the plants and parks and recreation commission. Both have a vested interest in this particular issue. Right? So it is complementary and not necessarily orthogonal. It can be complementary because they have certain responsibilities.

Public works goes beyond parks and recreation, and we are restricting our focus to parks and recreation. Because when we're introducing any plants, as we as we about replanting, to be cognizant by providing certain guidelines and say, please make sure that they are native plants and noninvasive. Commissioner Shriva?

Yeah. Actually, I don't even know the process. Like, are are we going to say that, you know, in parks, do not have you know, go ahead and remove all the non native plants. Like, is is it No. No. No. So we we without understanding the process or, you know, what is in place, like, how can we give some recommendations is what then? Commissioner Kumarapan has Yeah.

I think Go ahead. I think I'll look over the. So I think it's good, and we all understand the non AD plans are really invasive and stuff. But I think without any data of how much in a park you have an eating plants, much you have a non eating plants and how invasive it is. Without the data, I I don't know whether we will make any discussion. No. As I said, at a at a common sense prevails that, yes, let's not have any noninvasive I mean, invasive, nonnative plant in general, period. Right? But I think it'll be good to have the right experts to give us a this is the current state, and these are the problems we are facing with

Right.

Especially in the parts. Right? Outside, yes. If it is not on the parts per view, it's okay. But as I said, public works and other people, Avant, it's like I think they're all the experts, and they come back and say, this is what we've seen it, not just in the city. They can provide a presentation of what's happened into the nearby cities and the parks, what are they faced experiences. And kinda it'll be good for us to listen in

Yeah.

And then share it. As I said, none of us in this said, experts in it, but we we agree that we don't want to have those invasive plans to jeopardize the That's that's that's what I I

Commissioner Kumarapan completely agreed that it would be great to have more data. And it's also shocking to hear that we are all in violent agreement in general. It sounds that noninvasive, you know, invasive, nonnative plants generally tend not to be a great idea. The public works department, Sonia, just to ask you, do they have that kind of data? How many noninvasive or invasive nonnative plants do they have?

Because do they I'm not sure if they really take, you know, an overall census or an inventory of other plants and can say decisively that we have 30% invasive nonage of plants. But and I I find it hard to understand. They have the time to do that, but they might be able to say that we have seen certain invasive plants, and there are certain things that we watch out against and prevent that. My understanding is because every time we look at data, data is a little bit tough to come by. So without it for sure, what commissioner Kumarapan is asking, I would love that data.

But would do you believe that the public works department has an inventory of plants overall in, say, 30%, 20%, 10%, or 15%, or whatever percentage it is, is invasive, nonnative, noninvasive, nonnative, and, you

know Yeah.

Native plants?

I don't have an answer. Yeah. But my guess would be that they wouldn't have it in that kind of data. I think that the individual people that like, the leads that are in charge of their parks and their schools would have an idea if there's a problem with an invasive plant at any particular facility. I think that they would know that individually as staff, but I don't think that they would have it across the board 30%.

So maybe may I ask sorry.

May I ask the question?

Is it a follow-up as a question? Yeah. So, go ahead.

So maybe my question is that case. In every park, who maintains those trees and plants and stuff? And who who is in responsible deployment?

We have grounds grounds staff, and so we have staff that is in charge of maintaining

Under what? Under

public works.

Under public works. So so when we have those folks who maintain water and trim it and all of that, do won't they know what type of plants it is, or they just because they are the one plants it. I mean, and that they are the ones nurturing it and stuff. I'm sure that they will

Right.

They will their their area. What type of plants in every part they have. Right? Because sometimes, uniformly, put in every part throughout these kind of at least, that data would be helpful. I I do not know the percentage way, but I'm sure whoever made times and plans and replans, I hope they will have the data to present. That's all

I understand. Would they have that kind of information, Sonya?

I I honestly don't know because it's not our department, but we could ask, but I need clarify what kind of data you're looking for.

We are going the order in which the hands were raised. I'm gonna go with Vice Chair Cohen.

Two things. First and foremost, it looks to me that we already have data. We do have a master plan, Parks and Recreation Master Plan 2020. And, again, we do have a lot of information that shows even on the Stevens Creek Corridor, like many of the information we got, we have over a 130 different types of species that need that needs for their ecosystem of native plants. So, obviously, the fact that we have non non Non native.

Native plant, it's actually disrupting the the ecosystems and for the wildlife per se. I would say the compromise would be to actually put non native one if we have to keep it in decorative areas, specific one. That could be one of the compromise. Yeah. Correct. That we could do it that way. But we gotta protect our little wildlife here and and non non native ugh. I hate that word. Sorry. They are disruptive, actually, for wildlife per se.

Yeah. I would agree with Vice Chair, Pono, in that we don't have to be experts on every non native one native, but we can understand at a high level that it might be disruptive potentially, and native plants should be allowed to thrive. And are we creating the conditions for it is, I think, some of the recommendations we would like to provide.

Uh-huh.

So going next to commissioner. Want to go over her? No. I think I'm going in the order. Okay. Let me

Okay. So I completely agree with commissioner Stanick's first point about, you know, getting the expertise from public works, talk about it. Honestly, I don't know the purpose of this agenda item. What is what is the expected outcome of this topic? Because we are not definitely the experts of the plans and also the process itself, I don't understand because, I'm sure every park has someone on the ground doing the audit and cleanup of, non NATO, non, invasive, non invasive keeping it clean.

There are people on the grounds. But, again, public works is the primary responsible party here just like commissioner Stanik mentioned. If we hear from them what they are doing, what's the process, then we can come up with, is there a problem? If there is a problem, then we'll discuss, you know, the proposals for solutions. Right now, I don't really understand what are we discussing here. Okay. Uh-huh.

Because there is a because there is a confusion as to why the agenda item itself is let me provide the clarification to you, commissioner Mhmm. And Shikan. The if you remember, there was an email a few Yeah. Yeah. Days ago, a few weeks ago. Did we understand?

Are we

in are we having some clarity issues as to the as to the content of that email?

Yeah. So yeah. So that exactly. There was an issue, and the issue got resolved. They removed it. So wherever there is an issue, know, any park, there is, like, going to be somebody. You know, if there is an issue, people are going to report. Correct. We are solving that. But overall, to see this as an like, we we don't have the data. We don't know the process. So who is growing that? Who is maintaining the park? So I we need to understand that first. But here, this particular problem has been resolved. My question is, with this just, you know, it's a very broad thing. Discuss non native plants. What are we discussing? What should be the expected outcome of this discussion? That's what I'm asking. I

I can respond to that.

Why is chair I I have to

it's good to know what is native and non native do to our ecosystem. Additionally, as a resident myself, I'd love to be educated to know the difference because, yes, we had one issue that was taken care of because we got the feedback from it. But imagine we didn't have it. It can destroy. It can remove some ecosystems, and and and, like I said, we have so many species of birds and this and that. We're in the parks and recreation. We need to have those kind of discussion.

Correct. So sorry. I'm just responding to that, and I want to pass it

on to me actually clarify because there's a yes. I hear your your question as a struggle that okay. Do I understand you correctly that is there even a problem? Because there was one problem. It was solved. So why are we in delving with the two? Let let me just frame it, and you tell me which all the things that I'm hearing you say because that's what you did say. Second thing you said is it is not our purview. It is parks and recree it's public works department. And why are we actually thinking about it?

No. No. No. So both sorry. Both those perceptions perceptions are wrong. Maybe I didn't communicate clearly. My question my single question I'm I'm just, you know, connecting all the problems. Yes. There is a problem. Yes. There is a process done by public works. My But public works is

not the only one. We are also have, like, vice chair Bono was saying, we also have some responsibility. Can we finish what I said, please? Yeah. So

what I am saying is everything whatever you said, I agree. Yes. We don't know. We need to understand as parks and recreation what is NATO, what is non NATO. And we need to understand the process. We need to you know, there is some ownership with public works. We need to hear from them like commissioner Stan Stanik said, and like you asked data, everything okay. My question is, in this meeting, there is an agenda item to discuss nonmative plans. What should be the expected outcome of this discussion? So my first, I thought, okay.

Since we don't know any of this with whatever we brought it up, we are asking public works. Can they come and do a presentation of what they what it is, what we should be knowing as commissioners? Okay. If that is the case, so that should be the outcome of this

That's such one of the

That's one of In fact, we had this offline discussion, Commissioner Frikan, this is not overriding the need for the public works department. We did have this discussion that they should probably come in and give us a presentation. That is certainly fine. And, absolutely, we welcome more information from everybody. It is also not entirely clear to us, Sonya, whether the public works when they take into account.

Are they taking into account how quickly something grows? What is the cost of its growth? Are they taking into account native versus non native? And what is the balance in terms of the principles that they do? Because when they're actually setting up the areas where they need to plant, are these even taken into consideration?

Secondly, as parks and recreation, we do have a shared responsibility to take a position that, hey. If it is an invasive non native plant that can tend to harm the current biodiversity of the native plants, can we, on principle, agree that we should encourage the presence of native plants and allow the proliferation of it rather than have a non native plant come over and take over that. That is not completely outside the purview of this particular agenda. So I am still failing to understand your confusion as to what are you looking as an outcome. That's an outcome we're talking about.

Should we provide a recommendation or not whether a non native invasive plant that can harm the native biodiversity that we have at present should probably not be given as much importance as in as the proliferation of native plants.

So your questions are valid. However, we don't have answers to any of those, or we don't understand the process. We deal

Once Hold on. I'm not understanding your question. What do you what is the process you're not understanding? So let me So the destruction

Yeah. Yes.

No. No. Are you just saying

information, or are you talking about the process? Because the processes we are discovering.

No. No. We are we keep saying that, oh, we should stop non NATO. We should grow NATO.

We didn't say we should or should not.

That's a point for discussion. So, I mean, we all are we want to encourage that as, you know, we want to encourage. You mentioned that.

Want to encourage it or not? It's not that we want to because that's not the agenda. The agenda is do we want to?

So Commissioner Wait. Wait. Can we finish? Can I please finish saying what I want to say? So no. My my recommendation would be, like, I'm observing lots of thoughts value valuable thoughts and valuable inputs from everyone. I agree to everyone's point. But what I'm saying is to focus on today's agenda, we should you know, we have a lot of open questions. Oh, yeah. Should we do this?

Should we do maybe today's agenda item should be focusing on what data we need to even move to the next step. Like, what do we what information, not even data, what information we need to move to the next step? That information could be what is public works doing? Are they encouraging non native? Are are they cleaning up non native? Are they growing more native? These things we are just assuming. Right? The spark showed up. The spark mean, something showed up in this spark. Somebody is maintaining. All those that process, want to understand. You know, there must be a governing body who's already taking care of that. What are they doing? And then coming up with our recommendation. So we need Okay. Facts. Yes. So

it's Commissioner stand. Commissioner Stan commissioner Shikan, your points I'm only responding, but there's an agenda item question. So what I'm saying is the two things are not contingent upon each other. What your points you bring up are very good. We should certainly ask the public works department, commissioner I mean, the staff.

We'll we'll certainly allow for them to come and give us a talk as to what they're doing and what the principles are in place. But that is as an agenda item, I still fail to see the confusion why we cannot even have a discussion. We can say that we hear this. We'd like to have more information as to what the public works is doing. And in principle, we believe these to be true and so on. I'll he raised it first. You want to defer to her first? Because I was I was going to go to Amishra, stand it. Go ahead.

Okay. Thank you.

Yeah. I I understand confusion. I I feel like we're making some assumptions of what Public Works is doing or not doing or where they're deficient. And that's what I'd like to find out from them. Do they have a policy?

And I one question I have is do we have anyone still on on a Zoom call? Because we did get a letter from the Avan Society with an entire recommendation of things that line by line. And then if you go and and look at it, it's you know, in your discussion of non native plants, we hope you consider replacing non native trees and shrubs with locally you know, with local native plant, planting narrow leaf milkweed for monarch butterflies. I mean, they have a step by step recommendation, and it would be nice to to look at this more fully with additional information, and they're not there. So I had talked to someone, and and she had thought that if they were able, they were that's why I didn't just wanna bring it up that if there's public comment that we should hear it.

But so there isn't We did get a written communication on this, and I think it would be good to come back and ask public works, how do you feel about these things where some people who have really given it a lot of thought have put it down on paper, and are they considering it? And then if they're not, you know, how do we feel about that? Do we wanna encourage beyond what public works is already doing. I I guess that was

Thank you for the question, Stanik. I appreciate it. Let's go to vice chair Bonnie. Once again,

I just wanted to read the recommended action on this discussion, and I think it will resolve what what your guys are saying. It's discuss the nonnative plants, parks, property maintained by the city as commission and provide recommendation, I. Public works. But I did my I didn't know anything about nonnative plants, so I did look into recommendation, prioritize the native, limit the non native, phase transition and indicate the so that's the discussion. Yes.

We're not indeed, like vice like our chair mentioned, we're not biologists, but these are you're questioning the recommendation that it's actually based on the conversation. So that is correct, you guys say. So I think is that the the point of this agenda is to, one, bring awareness of native and non native. What is the differentiation between what do we do? Who should we target in order to come back here and decide what do we do? Is that a problem? Because we did have one. These are the feedback and the conversation. It's not that we're expert.

It's not about that. Yeah. Thanks, I think we both are saying the same thing. Yes. I will not be able to discuss further on this now until I learn something. I don't I don't know anything about it. Yes. I I'm I may be an avid gardener, but I still this non native native, everything is confusing. Like, I don't know the list. I want to understand the process and what exists today to even talk about this. Otherwise, I don't have anything on this topic for today.

No. But I heard you by we needed to do our little

Yeah. Yeah.

Yeah. Absolutely. That is fine. And one of the things thank you, I I remember that in you know, this is just a case in point, not specifically about Cupertino, but an example of ecodiversity in other countries as well. In Bangalore, in India in particular, there was we had this lantana lantana.

There was actually a star weed that comes up and that came with heat that was exported from The United States. It completely took over the entire gardens, and it's very quick, very rapid growing. And it it literally killed every other plant over there in the garden yet. Keep pulling in. So there are examples all over the world, not necessarily just in Cupertino, but this is a a a very well documented issue world over when a non native plant, which can be invasive.

Not all non native plants are bad. Remember, we're talking about non native invasive plants. So we're not even saying that this percentage, so we have to worry about that percentage. Like I said, in in Florida, there was just a handful of couple of pet pythons that were left left over. Everglades is completely a mess.

Every year, they are spending millions of dollars catching and killing them, and they're still nowhere close to fixing the problem. So, sure, is more information important helpful? Absolutely, Tamisha Krika. No one's arguing against it. But do we, in principle, kind of recognize the fact that if it is noninvasive and it is nonnative and it can be are we so we we provide this broad understanding from a scientific understanding that we have without going deep into being a biologist per se.

Provide that recommendation. Let them as experts say, yes, we have been doing this, and we will make sure that this is actually a documented recommendation that should be helpful to the city of Cupertino per se. That's all it is. We're not going beyond that. It's not our purview to become Audubon experts or environmentalists. I I can't

I can't water a plant.

So Alright. Other questions, any comments? Anyone opposed to the whole idea that non native and invasive is bad for the city. I think on

that. Discussion is just on nonnative on Nonnative.

Nonnative and invasive by the city. Yeah.

Yeah. And so, yeah, if I could encourage you to move towards what your recommendations are, and we'll certainly record those. Yeah.

Yeah. Absolutely.

I would certainly think that it is common sense, and I wish I was a Audeman and biologist expert. But for all that I have read from school and college to now, it seems to me that we should encourage a greater degree of planting of noninvasive sorry, native plants and eliminate invasive noninvasive So

limit noninvasive? Limitives. Yes. Yeah.

Would you like to make that motion?

Please check. I would like to actually read three recommendation.

Okay. Or if you want

to with you or submit that to you. Limit limit nonnative. Allow noninvasive nonnative in ornamental zones. Phase transition gradually replaced invasive non native with, with native over the five to ten, years with grants, we could do that and educate the community, make the difference between so that it can catch up between the native and non native. We do have a lot of people that take care of gardens, and we rent them.

So we do know that they will pay attention to it as well. So it's all about feedback. These are the little things, including the compromise to put maybe somewhere the non native in the just in decoration area. I'm just saying.

If you make that motion Yes.

For me. And it's

I believe we can just take the recommendations as part of the discussion. Yeah. Yeah. We don't need to do to do do the better.

Take recommendations.

I think that would be excellent, I really appreciate that. Yeah. Yeah. And, you know, as a follow-up, we would certainly love for the public works to come and give us their their, you know, discussion and talk to us about their principles of how they think about it because clearly they have some expertise in that, have they actually rectified these principles in their in how they're planning? And if they are not, do they have any thoughts of doing that in the future? I'm not sure if you've

got that. But so just and we'd like to invite Invite them. Yes. So we certainly can check on

Absolutely. As a follow-up to this recommendation. Yes. Thank you. So should we go to the next topic? Does anyone have any other thoughts? Commissioner Stanik, do you have anything? Thank you very much. Commissioner, No. Alright. Let's go to the next one, staff and commission reports. Let's go with the staff reports first.

Believe it or not, I need a second now. Sorry? Give me a moment. So sorry. Please take your time. Who's in the bottom? Thought you were still gonna be making some recommendations, so I Yeah. Guard here. We are

fine with your statement that you will take this discussion and the overall recommendation, and that's fine. I appreciate it. And I forgot to mention public course recommendation. I'm just gonna do it. Perfect. We did.

And thank you.

I'm sorry. It's very exciting for our executive division. Alright. Now I'm ready. Yes. Okay. Our first I'm gonna do my I'm putting my liaison hat back on now. And for my first item, it's just a reminder to do the mandatory cybersecurity training

Mhmm.

On September.

Hold on. I think I did. I I think think it. I think

I missed it. I will do it.

There's so many trainings. I think I did a few many of them, but I think I have one or two, but it's,

not a due date yet.

If you have any questions or you wanna check, you can just email the helpdesk@.net.

Almost done.

And they'll help you out.

One quick question. Did you you get the completed email back?

No. You said completed. I you've finished, and you

It says confirms.

It says No. It says completed. But, yes, that's it.

Yeah.

Oh, okay. I just wanna make sure. Yeah. Okay. I took the same.

I pressed the finish. Sorry, Magnus.

I do not

have this. Okay. Update requested by commissioner Stanick for a future agenda item. We wanted to provide an update on the status of the annual playground replacement CIP project. And I know that you did receive an email back directly, but we're making sure that we get back to everybody. The project is currently on hold due to CIP staffing recruitments, and CIP will resume work on the playgrounds after they successful successfully hire more staff. Per the CIP presentation given in April to Commission, Berrien Park, Little Rancho Park, and Canyon Oak Park are targets for improvements in the future when they're able to resume.

So just a question on that. When they get back online, which so this is a little different from what Susan said

in her

email. She just said, we told you everything we're gonna take. We already presented this out to you. But

We we went back and investigated in some of the links that she said that information was. So we went back and found some of that information to make it a little more transparent for you.

Okay. So when we do get those recruits on board and when we decide what we're you know, when they have a proposal of what they wanna do, that's when would be nice for each company. Okay.

Yeah. That would be good.

Before, like, not just in the annual. Here's what we did, but sort of in a proactive manner.

I guess we'll

pass that along to I'm sure she'll love it. Okay. Pooch Plunge is back on Saturday, September 6, this coming weekend, from 9AM to 12:45PM. They're forty five minute blocks at Blackberry Farm Pool, and the event is currently sold out with wait lists. I did check-in because you had asked if there were any added sessions, and I checked in with the manager. And she said that she, knows that the coordinator had tried to maximize all the spots that he possibly could safely. And then they have one, two, three, four sessions

Four block.

That are happening. So they've tried to maximize all those spots and get in everybody that they possibly can.

K. How many people have waitlisted?

I don't know the total number of people I saw on one. There was, like, eight, I think, on Oh, I latest the latest one, which is probably the most popular because people, like, become a little later.

But and what happens is when people say it's sold out, they don't even know to go put their name

on the wait list.

So I think we're not capturing the true demand there.

No. But yeah. Uh-huh. No.

It it don't. So when you say that you're done, you wanna put it on the wait list when I say plus wait list?

Right. But if if I go into the list and it says sold out, sold out, sold out, sold out, I don't even go look if there's a waitlist. Yeah.

Yeah. Oh, I see.

Yeah. Okay.

I have to go on and try to register. Then it says, oh, it's full. Do you wanna put it on the waitlist?

It's sold new. We even tried that. Does that would

would it be possible to say sold out, but can wait list add to wait list right next to it?

I do actually know the answer to that because Probably. It's fresh for a rec, and that's the outside Yeah. So it's more of a template kind of deal. It's not easily customizable for that. Because we have looked into that.

The wait list does not,

yeah, make it true. That's unfortunate.

You just need to know to place on it.

Exactly. If it's extremely popular and we know that it's twice as much, then maybe we can have it on multiple multiple days. Days. Maybe

it's Yeah. I think it it's The staff needs to make note that they're all sold out and Yes. Just they they are trying to do

the best.

Absolutely. Yeah.

Maybe I saw this. So it is possible because of the when I click on it, it says plus wait list. So the safe plus wait list, if they could add it at the beginning, so they're not going struggling.

Yeah.

The system has it. Right. If they have software implementation, I know what just if you could ask them, hey, I know that when you click on that link, it says plus waiting list. If they can put that wait list

next week full. Yeah.

It says full, but plus wait list. If they put it, they're not gonna click it. They just don't

I understand. Come down like And we've been told by Aptive that they not because it's Okay. Template.

Besides the button, maybe in the description that says, if it shows full

Like a header. To where? A header is the useless.

I mean I think that's because if I think the face

for advertising of the event date.

Or even on the on the screen, it's Right. Doesn't make point, it commissioner, standing because, actually, even in software, we

So I am gonna keep moving. That's okay.

Asked on

a discussion on that one. So Yeah. Pardon? Yes. Yeah. So team movie night. We have our teen movie night in September on September. They're gonna do Lilo's Stitch, but the new Lilo's

What a new one. When we put

the 2025. I will need the

Okay.

I'm actually gonna call call a point of order because this came up in the mayor's meeting. We'll let Sonya finish her entire presentation, and then we'll make our comments. We don't want to interrupt

It's clarifying questions.

Clarifying questions or comments. Please go ahead.

Okay. Thank you. So Lilo and Stitch, and 06:30 to 08:30, but this is the teen movie night. And so it's kind of a kickoff to our teen events. You'll hear more about that in October when we come back to present. Okay. Staffing updates. Briefly introduce Lindsay, but I'll officially introduce Lindsay Nelson.

My daughter, what's up?

Office. And she's been brought on board to basically be the admin for all commissions, and she'll be writing the hybrid feature. And this I think this is our first night being fully Yep. This is

Our first night.

Yes. Good. Doing great.

Thank you for putting up with us.

Also, in staffing updates, the last meeting, I had announced that Jenny Koberman had retired, and we did run a recruitment. And happy to announce that Alice Corbalis is our new recreation manager at the sports center. So I'm very excited to have her. And she was the recreation coordinator at the sports center as well. So Correct. Sports Yes. Other updates, we have an update from our last meet it was last meet, maybe even two ago. The QR code for survey feedback will be added to the winter recreation schedule.

Should we normally join? Wait. So they'll accept and record all that later, please?

Very basic questions of, like, how are we doing? Brant and Kurt is making the decision on what questions will be on there, and then he'll be collecting that feedback. And then, as part of that, eventually, I we wanna give at least, six months to get the feedback, and then he'll have that as part of his presentation when he comes back to you at a later date. Okay. And then the thorny vine at tessellation school, which is, I believe, actually, Reignard, was removed just to follow-up on that.

So we wanted to make sure that we gave that update. And I'm just making sure in my notes that I covered all my additional information. Also, just as an update from our previous agenda item, I'll just let you know quickly. Creekside Park, 80 Dollars, Linda Vista, 136, Memorial, 113, and Portal, 80. And then those all also have resident nonresident rates, which I you could look this up on the the website. But it's all right there on the website if you'd like to look at some of the rates as well. Yeah. And I think that concludes yes. That concludes my update.

Thank you very much. It was very comprehensive and cool. I'd like to invite the commissioners who I know really are excited and wanted to comment or show their support. Please go ahead and do so now. Raise your hands. I can call upon you, commissioner Kumarapan.

Yeah. I think I was saying that Bonham would be happy for the QR code, which he will be celebrating, and he will invite us to be in that party. On the last day then. That's all. I don't know.

Commissioner Bonham, I was not aware of a party. Please invite me for the for the for the QR code that has been implemented.

Please Oh, I'll be doing that in Indians.

Alright. Any other comments by anyone? I'm sure we are all in violent agreement. It was a really good report. Thank you so much.

Thank you.

Commission reports.

Do we have any commission reports? No. No. Alright. I will have one a little bit later, but, actually, there has there are just a very quick overview. There have been some discussions between the mayor and there's an organization called let me just read out. CASOA, which has been doing some work for senior citizens in different cities and would like to help with Cupertino. So we'll have more data and information about that later in the next meeting. Commissioner Kumarapan and I, we have a report to give on the senior presenting in October in the next meeting. So we'll bring all that information to you.

Alright? So that's all I have for now. And I think we have the the next not a thing. I believe the next item is a future agenda setting. Right.

So one of the future agenda sitting is to invite the public works to talk about the native, non native plants. And I completely hear both commissioner Sri Kant and commissioner commissioner Kumarapan, and I know vice chair and I, all of us would love to hear what they are doing, what their policies currently are. If they don't have any, what are some of their thoughts are with regards to any invasive? Because I know it's not just this one school. There are a lot of wines all over it, especially even as you walk through the Lawrence Mitty pathway.

At least that was someone one of the college students was educating me on that. So I'm not an expert on it, but we'd certainly love to hear what those policies are from them. And we have already provided the recommendation very beautifully articulated by the wise general, so that's great. Certainly, I would love supplemental information. That's one of the future agenda items. Commissioner Kumarapan, any other future agenda items that you'd like to propose?

Yeah. I think the one we covered last in the minutes of the meeting. So bring the person on the pickleball. I think, Kathy Yeah. I believe it was captured there. I would like to see that because of this

Per presentation. Yeah.

The the pickleball related challenges, if you saw, keep on coming up.

So Can I clarify on that? That person was a member of the public. Correct?

Yes. She is the leader who represented the Cupertino pickleball area that she is the one.

Okay.

She is the one right at us.

What is the agenda item? What is the

So in a minute to discover, even in the recordings, so I can just tell you. Since we put some recommendations from the city on the timing and using the soft or non sounding parables and whatnot, we shoot the letter. Right? The city has sent me the letters and recommendations. And instead, how do we enforce it?

And we talked about it instead of it's difficult for the city staff to go and monitor what patterns and is it really soundproof, whatnot. We said, can they do a self discipline or self monitor? Can they do it as a members? Because they have a disciplined way of doing it and they work with all the players and that they threw the WhatsApp or whatnot. So we want to hear from that person who is the leader of that group and say, how it is being received? Are they really taking actions? What is the response from them? Because it's it's impossible. So so we want to hear back from them ASAP, and I definitely would like to see in the next because I see a lot of emails and commotions going around it.

Okay. Don't you a lot of them

are not because that's a member of the public. That wouldn't be something Exactly. Likely that we would to have member in the public come. They could certainly be invited.

Or if you think that I I can make sure I can reach out to the company. We need to provide an agenda.

Agenda so what I would say is to clarify what is your agenda item that you want to add. And then, certainly, you could help to get the word out so that people could come and speak to the agenda item.

I think I think back. Yeah. I agree with the one one of the things, Commissioner Kumar, and I know the staff cannot just reach out to individual members of the public. They can certainly reach out to other commission or public works, for example, if that comes up. But in this particular instance, it may be a challenge for them to say, I'm going to go and get a particular member of the public to come and talk to us. Certainly, we can invite them to give a three minute talk or something and say how it is working for them or have a group of people, and then they can just add more meeting minutes to them and defer it. Right? It's just it's So

maybe let

me ask you the question.

Define what your agenda item is.

I can send you in writing because whatever

Yeah. If

I say that it may not so I can send it. But maybe before that, question

In order

to we

This is this is the time to do a purpose.

Yeah. Okay. So if that is the case, okay, before I propose, she came in and spoke about it and gave a presentation. How how did that happen? Did she approach this?

She came and spoke during oral communications that she was a member of the public. So she had her three minutes to

represent to

To order

time. On a

a That's why she had a Commissioner, that's exactly what I'm saying, that if you want to hear from her, that's that's the only forum that we can that is unlovable, I believe, because she's a member of the public. So she can come and give the talk about it during oral communications again and give of as a member of the public, sometimes you can come as two groups of two or three, I believe, and people can give their three minutes additional to her.

It's fine if you have a group

of five.

Yeah. So I don't believe the city staff can go and invite her to come and give a talk because she's not an official of the city.

So what you would wanna do is have your agenda item. And what I thought I heard is want feedback on how it's going with the newest guidelines given by council in regards to using the quieter pickleball paddles. So maybe that's your suggested agenda item is that you would like to have a discussion on how it's going with the new guidelines. Yes.

Yeah. I

And then

beyond. So maybe I'm Commissioner. Learning. No. Still, I'm learning. Give me just a second, please. So when I put that agenda item, will that public speaker will be available to present and we have question answers, or still that person has to have only three minutes and then walk away?

So they would have an opportunity to speak after the agenda item is presented in the meeting, and then they would be part of the public comment to the agenda item. And they have three minutes to speak at that time.

Tamisha, come on up on one of the challenges that I understand is that without an official rule, it is not possible for her to be given the forum other than to come in the oral presentations. And to extend the time beyond three minutes, she'll have to be part of a group where the other group members give her an additional three minutes to speak. I don't believe the city staff has the ability to sit and invite her because she does not have an official city role is what I'm trying to tell you.

Okay. Understand.

Alright? Are there any other future agenda items? No? I have one which I'd like to propose. But I'm wondering. Item.

Yeah. So

I haven't heard it.

Okay. So let's put an agenda item. Okay. Let's finish up. No. Let's let's make it. Okay. My agenda item is simple. Wanted to know how the city ordinance or the city recommendations are being implemented by the pickleball players. That's all I wanted to discuss or learn how it's being implemented.

How the players are following the Implementers are following. The guidelines? Okay.

How yeah. And I that's that's my thing. And who presents it? What it is? That's my ask.

So that that right now, that if that were added to the agenda, it's a discussion amongst the commissioners. And so it would really be if that were added, that would be on the commissioners to get out there and speak to the pickleball players and see how that's and then that would be part of

the I will I will immediately become.

And They could come as well. But if nobody comes and Right. He has gone out and actively sought out that information,

you have nothing to talk about. Before that feedback

from Correct. People Okay. Using it.

Yeah. Let's put it that way in discussion. So maybe I'll talk to Kathy offline.

So I I believe we're taking all the we're we're doing our usual we take all the proposed agenda items, and then you'll go through and get a first and second on the agenda items. Is that correct,

Yeah. We can definitely do that that way if you'd like to.

Yeah. She's seconded up.

That's usually how we have done it in the past. So First of all, I think commissioner,

articulate the specific agenda item that you are proposing. Yeah.

I'll I make a motion and

then Yes. Please please articulate it in a way that motion

to put an agenda item the future agenda item related to pickleball guidelines, how this being implemented and followed by the players in Memorial Park. That's it.

I second that. But my Sorry.

Sorry. Lauren, deputy speaker here. You you don't need an official motion to add a mutual agenda item. We just need at

least two or more commissioners to agree that you would like to put that as I I have one follow-up to that commissioner, Kumarapan. I completely support what commissioner Kumarapan is proposing. My question is this. Is it too premature to do it? Should we defer it for a little while because let the let the new rules come into play for at least a reasonable period of time or proposal? You haven't even made a rule. They've just made a recommend and I believe the city council the city council has provided a guideline. Is that sufficient time? It has passed.

Refer to the commission on when you would like this Exactly.

So that is something I completely support it, but I think it's more of a time line. Should we give a little so I support I second commissioner viewpoint because we need more data. But should we actually do it immediately, or should we do it in the meeting after?