Planning & Zoning Commission - Regular Meeting

[Music] [Music] for me. [Music] Here [Music] we go. I now call to order the City of Cottonwood Planning and Zoning Commission regular meeting Monday, June 16, 2025 at 6 p.m. Roll call, please. Commissioner Camella, present. Commissioner Gayler, Commissioner Glascott, present. Commissioner Rothrock, present. Vice Chairman Garrison, present. Chairwoman

Masten, present. Our first order of business is to I'm here too by George. Glad you made it, George. Sorry. Our first order of business is to approve the minutes for the meetings held Monday, February 24, 2025 and Monday, April 24, 2025. We will need to approve these minutes individually, one after the other. Do any of the commissioners have any corrections or additions to the minutes? Anyone on Zoom? Okay. Now meet me. Uh no corrections or additions. I move to approve the February 24, 2025 minutes. Do I have a second? Second. All in favor? I I unanimously approved. I move to approve the April 24, 2025 minutes. Do I have a second? Second. Thank you. All in favor? I I. All right. Unanimously carried. Our next order of business isformational reports and updates. Mr. Director. Thank you, Madam Chair, Commission. Um, I don't really have anything exciting for you tonight. That's good. We have a really big agenda. Uh, we're going to move on forward. We have one item from old businesses evening. This is DR-25-00003. Thank you, Madame Chair, Commission. and I'm Tina Hayden with community development and I have a revised design review item regarding Circle K for you. This item was reviewed at the May meeting and approved with the stipulation that the applicant come back with this revision. Uh the request tonight is uh a request for approval of the revised development plans which includes a screening wall within the landscape yards that are

adjacent to State Route 89A and 12th Street frontages. We ask that you uh consider the applicant's revised submitt and the staff report with revised recommended stipulations. After receiving the applicant's revised submitt, staff did evaluate it. The propo proposed modifications that we noticed were the addition of that screening wall along the street frontages. Hold on one second. The revision to the retaining wall by the parking on the east side of the building. In the old submitt, it was a raised retaining wall. In this new submitt, it is um relatively flush with the street aside from the curbing. Uh third item here is modification to the right in right out pork chop to accommodate the large vehicle turning radius. Lastly, removal of one parking space from that south parking area. Uh and then the concurrent driveway widening. Again, that should accommodate large vehicle turning so that they're not turning um into oncoming traffic on 12th Street. I have uh both site plans uh one from the May submitt and then one from the revised submittal. Here, here we see the pork chop. So, again, this was the May submitt. Uh they've widened here. So there there's 19 ft on each side. Uh narrowed it down and actually moved it a little further east there. Next is the parking and concurrent uh lane widening here. So we go from 10 to 9. You can also take note of the turning radius here. Again before it was here's the center line right here. It was

projecting over into that northbound traffic. Now it is showing that it should be able to stay out of that northbound traffic and applicant included that screening wall in the landscape area. The applicant did uh take pictures of nearby screening walls within the area. So this is their findings. And here are elevations and a rendering of what that screening wall would look like. Uh this red section here indicated on the landscape plan uh runs parallel with 89A here. And this is what we're viewing as a perspective and as an elevation with a uh 2 foot 2 and 1/2t wall with some additional um elements here. I also have before and after renderings. This bottom one here is from the May submitt. You can see the retaining wall there and how in the revised submitt that's been amended. You can also see that we do have that screening wall added in here with the previous submitt. Um staff had recommended some um stipulations that the commission did approve with. Uh staff recommends some revisions to that mainly stipulation one to not only encompass the May meeting approval but this month's meeting approval as well. And then staff does recommend the addition of stipulation number seven to that the commission recommends the reduction in parking to the 17 spaces subject to the approval of the community

development director per section 406D7 which allows parking reductions. That concludes my presentation for the uh modified design review. I am ready for any questions you have. My applicants are attending via Zoom. So, if you have any questions, they can answer via Zoom. All right. First, uh, we'll give the commissioners an opportunity to ask staff any questions that you may have. Does anyone have any lingering questions for staff regarding this project? How far is that retaining wall from the sidewalk? What's the distance? I couldn't find that roughly from the sidewalk to the retaining wall. Definitely greater than 10 feet. Okay. a little over 10 ft. Okay. And the landscaping in there, Circle K is responsible for that. Correct. Uh Circle K is responsible for that landscaping even uh from the sidewalk back. They're responsible for to maintain that as well. I'd also like to state that the quantity of trees uh was not reduced from last month's approval to this resubmitt. That's all. Thank you. Uh, Commissioner Glascott or Commissioner Gayler, do you have any questions regarding this? I I do not. I do not. Um, I just would like to see a uh the uh the elevation of the retaining wall if you could display that. Um, so what we're looking at here, is this the same finish as the building or is that I just want to make sure I understand what I'm looking at. Is that um some sort of I don't know sculpted block or is it just flat plain CMU block that's painted? It's it's painted uh split face CMU and it is matching the architecture. It's

split face and matches what's on the building. Okay. It's I just want to get away from the you know the block walls that bleed lime all over the place. I think uh you know it looks pretty good other than that. Thank you, Commissioner Gayert. Uh we'll have a moment where everyone can give their thoughts too and we can discuss on the commission. That's all I have. Thank you. All right. Um we also, as uh staff mentioned, we have uh the applicant available via Zoom. Does anyone have any questions for the applicant? All right, no questions for the applicant. Uh, do we have anyone here from the public who wants to speak regarding this proposed project? I have a couple of sheets here and I'm a little unclear which agenda items that these are for. So, just double checking that no one's here wants to speak on this one. Okay, no one is coming forward from the public. So, I'm going to close the floor to the public. Um, now we have the opportunity on the commission to share our thoughts about the revisions to this. Um, and if there's anything further that we need to discuss. Um, Commissioner Camela, the the turning radius was was a big one from what I gather. So, I'm glad that got taken care of and that uh cuz that street's busy enough. So, that that was a big concern that I had. So, I think that it's a good move and I definitely agree with it. So, Commissioner Rothrock, anything? It definitely looks like an improvement. Uh I like the the wall as well as the better turning radius out of the u off the street. Uh Commissioner Gayla, I think I know what you're going to say, but you can go ahead and say it. I like it. How's that? Oh, really? I thought you were going to talk about the lime. Okay. Uh no, no, no, no. They described it as a split paste block and

you know, it's a color similar to the the building itself. And you know, I don't think we're going to notice anything like that. All right. Uh and uh Commissioner Glascott. No, I think it was uh great that they responded quickly and I like All right. Uh Vice Chair, I have nothing. All right. So, I am actually going to propose that we do go a step further on the wall if my fellow commissioners um agree with me, which it sounds like maybe they will not, but there is a material on the U materials board provided by the applicant, a um it's the material number three. It's called Canyon Brick and it's a cladding. And I think adding an additional cladding over that CMU block would go a long way towards making this more attractive. It is a large lot. It is a highly visible corner and I think that one of our responsibilities in design reviews to think about how this is going to look on the frontage. There you go, Commissioner Rothrock. It's Yeah, it's that one. So, um, you know, I am not singularly the commission. If any other commissioners agree with me, that could be an addition to a stipulation. I I like that. Number three, too. It It adds different other than just a It's a block wall, but at least we can make it aesthetically. It's a lot more aesthetically pleasing than regular. Yeah, it does a job. It It's It's a safety feature, but it's also a long block wall on a major street. Right. Is there anything that breaks up the The CV is not shown on this one. The wall is broken up. Yes. Yeah. Um I

believe. But are you requesting to put that as a cap? Yes, I am. I am. I'm I'm requesting it as a cladding. Is that something that would be reasonable for you guys on the applicant side? Um, the architect is not here to speak, but I don't see that that would be a problem to add that. Brian, do you have any thoughts? Uh, no, I don't have any concerns about doing that. So, can I go ahead? Um, I I'm actually okay with the wall is presented. I'm not a big fan of the uh the pop outs with the steel. Um the wall uh compared to the one at the existing new Circle K here on the corner of 12th Amingus. That one is just one long solid wall except for the corner where they they kind of did a pop out thing. This one is very broken up. It looks like they're only 20ft sections and then there's a a gap that ties back into the next one. So from the street, it's going to have a lot of uh texture. Um I'm actually okay with this with the split face. The problem is on the other side of the split face is just CMU basically and it it doesn't tend to look good in the long run. Um, unless you were to split both sides, which I don't think is what they they definitely didn't do it over here at 12th and or at Mingus and Maine. Um, I would say if you're going to go with the cladding, which would look actually really nice, then you wouldn't necessarily need to do the steel pop outs. Uh, I would be fine with giving up one for the other. I think the the cladding would look better in the long run and I think the the

steel pop outs would actually just kind of detract from that clean look that you would get with that cladding. So, I'd be okay with them changing if they're okay with it as long as they pull off the the steel popouts. I'm completely fine with that. Uh, Commissioner Rothrock, I think it would look good. Uh, Commissioner Camila, I agree. Uh, Commissioner Glascott, sounds good. Commissioner Gayert, George, where'd you go? George, Commissioner Gayler, you might be muted. I'm sorry. I didn't know you were waiting for me. Um, yeah, I like everything I'm hearing. You know, the cladding, the capstone, the whole bit. And I'm not that hung up on the the steel uh treatments either. I mean, I I like the idea that it's broken up a little bit here and there. I thought I detected that on the site plan, so I wasn't too worried about it, but yeah. Okay. I think it's pretty good. They're all good ideas. All right. Sounds good. I believe we're ready to entertain a motion, Mr. Vice Chair. Um, let me get back to that page that was cleared down in the the actual plans. You can use mine if you want. I'm almost there. Okay. Uh, I move to approve DR25003 with the proposed resision revisions subject to the stipulations indicated in the staff report and the addition of the cladding on the landscape screening wall. On the landscape screening wall as discussed. All right, one more question. Yes, Commissioner Gaylord. Commissioner Gaylord,

I think he keeps muting. I think we're having a technical issue. I'm sure. Can you hear me? Yes, I can. Okay. Yeah. I was just wondering if they had split face on both sides of the wall. They do not. Is that part of the motion or or no? We are amending it with a cladding. They're cladding. What does that mean? A capstone. We We're going to clad it in um a uh canyon brick that they have on their material wall or on their material board. Okay. Is that a capstone? Are are we doing a capstone? Uh no. It's just cladding. All right. Did you want to discuss a cl a capstone, Commissioner Gaylord? Uh not especially. Okay. I don't think it's necessary. All right. All right. Uh at this time, uh I think the suggested motion is still good. Yes. All right. Um do we have a second? Second. Thank you, Commissioner Roth. All those in favor? I I All those against unanimously carried. Now we have new business. We have uh CUP25- Z001 which is this same project for Circle K. Please take it away. Thank you, Madam Chair and Commission. Uh yes, this is the same project. Uh a conditional use permit regarding signage. Tonight we ask or the applicant requests approval of a conditional use permit to allow a sign plan to exceed the maximum number, area, and height of in their signs. Uh we ask that you consider the applicant submitt the staff report with recommended stipulations and findings. And here is a chart. Uh there are provisions in the zoning ordinance that allow for uh signs in excess of what is

permitted subject to the conditional use permit. In this case, uh what is allowed uh is four signs 166 square feet and uh for the monument signs a height of 10 ft. Applicant is proposing this column here with a difference of three additional signs, 14 additional square feet and the monument signs to be 10' 6 in. Some additional details. This is a C2 heavy commercial zone. Uh to the north, east, and west, we have C2 a little to the south and then some C1 light commercial zoning as well to the south. Property is approximately 1.52 acres. The sign package in question is only covering seven signs. any other signs indicated on the site plan are permitted in section 405 and are not counted towards the uh sign quantity or allowed square footage. Uh so we have seven signs, two to be affixed to the building, one affixed to the canopy, two monument signs and two directional signs with a logo. It's the only reason we are counting these directional signs is because they have a logo and it is considered branding. Typically, a conditional use permit approval indicates a six-month expiration. Then we have to go into revocation. Uh if not pursued, staff proposes an extension to the commission so that this um conditional use permit will run concurrently with the building permit timeline. Here is the site plan. Again, there are more than just the seven site um signs indicated on the plan. So, I've called out the ones that we are looking at tonight. A first one A is a monument sign on 12th Street. Item B is a monument sign on 89A.

We have item C which is the canopy sign. D which is uh a sign fixed to the building on that south elevation. F uh fixed on that east elevation and then the directional signage on 89A and on 12th Street. So these are those signs that are called out right here. Here are elevations of the proposed signs. These are the A and B monument signs. These are the ones that are affixed to the canopy and the buildings. Items C, D, and F is on indicated on the site plan. And these are I and J are directional signs with the logos on them. In order for the commission to approve a conditional use permit, they must make three findings of facts. The first one is general findings. Uh this is where we look at the design and operation characteristics and determine if there is a detriment to the health, safety or welfare of the surrounding properties. In this case, the increase in signage, um, the increase of 14 square feet of area and the half a foot increase in height to the monuments, that is all the applicant is asking for. Uh, staff does is not recommending that there is a detriment to the health and safety of the community. The second item, uh, compatibility with surrounding uses. This is looking at the intensity of the activity of surrounding properties are subject to the same provisions of the zoning ordinance regarding proposed increases to size maximums. So any of the other properties can come and request a conditional use permit to increase this uh their signage. Uh additional signage is not

expected to increase in intensity of use. This property is already going to be operating 247 uh 365 days a year. So, it's already got a high intensity use. Signage is not expected to increase that. Uh any illuminated signage is still going to be subject to section 408 of our zoning ordinance for outdoor lighting. The last finding of fact regarding traffic and circulation. Uh this is looking at adequate access to the site and to public streets. Uh the signage to be located on the building canopy or the signage will be located on the building canopy and within the landscape yard. So it will be on the property uh at minimum 5t for the property line per our zoning ordinance. Additionally, the signage any signage that is determined to be within a sight triangle will have a twoft height limitation. Upon review of the plan doesn't appear, it appears to be outside of the sight triangle. Uh it may be subject to that AOT permitting which is a required stipulation for the design review. Lastly, additional signage is not expected to increase traffic impacts. If anything, it may help uh drivers to identify the location and know where to turn. Staff recommends four stipulations for this project. The first one, the project's developed in conformance with the plans is reviewed tonight. Second one, it's uh the project conforms to the code review board comment letter. Number three, that the project complies with all applicable sections of the zoning ordinance. And then number four is that extension of the conditional use permit approval to run concurrently with the building permit timeline and that a permanent sign permit application must be submitted and diligently pursued prior to issuance of certificate of occupancy. That concludes my presentation. I'm ready for any questions you have. And

again, our applicants are on Zoom. All right. Uh before we ask the applicants any questions, do any of the commissioners have questions for staff? All right. Right. I'm not hearing any questions for staff. Do any of the commissioners have questions for the applicant regarding the signed conditional use permit? Questions? I've got questions on the uh the monuments for the monument signs. Uh go ahead, Commissioner Gay and then Commissioner Roth will go right after. Sure. Can you put the elevation on screen? Um the brick work at the base, is this something that matches that wall? Thank you, Commissioner Gayert. Uh yes, uh support base is fabricated of that Nichia Canyon brick which is item three on the materials board that was submitted. Okay. And so the uh the zoning ordinance does it specify a minimum monument for the uh a monument size for monument sign? Um I will actually defer to our planner Clover opinion. she is more well-versed in signage. Please introduce yourself for the record. Hi, Clover Pinion with Community Development. Um, honestly, I have to go back. It's a specific question. I have to go back and look at the ordinance specifically. Uh, but if I do recall, I believe it's 40 square feet of the actual sign. The digital um displays uh do not count towards that. They have their own. Excuse me. The question that I have has to do with the monument base itself. You know, just the rock work down at the bottom. Is there a min, excuse me, a minimum size for that? No, really. I mean, it's all based on engineering because of the height of the sign. They are required to have engineering,

right? But the the monument itself, in the past, we'd required, you know, a decorative rock monument on the base and it was supposed to be at least the width of the sign. It looks like it is. I just wondered if there was a minimum height requirement for the monument itself. Can you tell me how high that one is? I can't really read it. The Circle K monument sign is 10 1/2 ft. No, the monument itself. The base, the rock base. Oh gosh. 11 in. It's 11 in. Okay. So, it's a foot 12 in. And the monument behind it is what? 32 in on the on the wall. Yeah. Okay. Just want to be clear on that. That's all. Thank you. Thank you, Commissioner Gay. Commissioner Rothrock. A couple months ago, we had a project come in. We approved the project and then the next month they wanted to change the signing. Now, we're looking at this again. I'm wondering what's going on. Um, is this why wasn't this presented when we approved the project in the first place? Signs or not? Uh, I will let staff answer that because it's a procedural answer. Thank you, Madam Chair or Commissioner Rothrock. Uh this signed CUP. Uh we had intended to bring it to the May meeting. However, uh between the applicant revising their submittal and we have deadlines for noticing this um project in a legal ad as well as posting it. We missed that deadline to take it to last month's meeting. That's why with that design review, we indicated that signage would be subject to a conditional use permit approval and that's why we're bringing it to this meeting, which is the next available option. I see. Okay. Thank you. Are there any further questions for the applicant or staff regarding this conditional use permit? All right. Uh, no one is saying

anything, so we are going to move forward. Is there anyone here from the public that would like to speak regarding this proposed project? No one is coming forward from the public. I'm going to close the floor to the public at this time. Do any of the commissioners have any final thoughts that they would like to share on this project? No. Right. I'm not hearing anything. If anyone on Zoom wants to say something, just unmute yourselves and yell. All right. Sounds good. Uh, with that said, I believe we are ready to entertain a motion. I move to approve CUP 24-013 to allow to allow a sign package that exceeds the maximum the allowed maximum number area and height of signs subject to the stipulations indicated in the staff report. Is there a second? I'll second. All right. All those in favor. All those opposed. Unanimously carried. Congratulations to the applicant. Uh the next two agenda items the presentation is going to be combined. Um but then we are going to have two separate votes. Please go ahead. How do I X out of I'm hitting that here. I'll vamp. This is going to be DR-25-00005 R squar P sports request for design review and then CUP25-002. a conditional use permit to allow sideby-side vehicle rentals. All right. Good evening. Excuse me. Uh, Commission, uh, Chair, can we go back and do the Circle K uh, vote again? The CUP number in the, um, packet is different than the cup number on the agenda. Oh, no. We just want to make sure that we get the correct cup number there. Which one is the correct one? It looks like 25-001.

Okay, let me go back and find that. Sorry to interrupt. No, it's good. That was a good interruption. Computer keeps freezing. I'm sorry. I move to approve CUP 24-001. Uh allow 25- Z001. So 24 is wrong also. Okay. I move to approve CUP 25-00001 to allow a sign patch package that exceeds the allowed maximum number, area, and height of signs subject to the stipulations indicated in this staff report. Second. I'll second. All those in favor? I unanimously carried. Thank you. All right. And now Clover. All right. Uh good evening, chairwoman and commissioners. Thank you for being here tonight. Um I'm Clover Pinion with Community Development and tonight I'll be presenting uh the design review for R squared Powersports along with their conditional use permit. Why is keyboard not working? I'm doing something. I don't know. I'm having technical difficulties. There we go. keyboard is lagging. Um, all right. First, the request and considerations and details for the design review. Um, the request we have is for the uh approval of the renovation of an existing building uh and site for commercial sales. As you guys all know, this is located on the corner of um Main Street and Mingus Avenue on the

southwest side. Uh we ask that you consider the applicant's uh submitt um along with the stipulations that were recommended in the staff report. Uh just a couple details um about this site. It's in a light commercial zone. It's approximately. 29 acres. Um with their project, they will be doing some building, parking, and landscaping improvements. Um, in addition, ADOT will be coming in and doing a sidewalk improvement project, which will be happening in the next 6 months, which is actually going to eliminate the uh northernmost driveway on Main Street closest to the intersection. Um, like we said before, we're going to do this in conjunction with cup-25-00002 [Music] to um ask for the approval of the rental of sidebyside vehicles. All right. This is our uh location map. Um you can see there the parcel outlined in red. Um all of the um parcels located around to the north, south, east, west um are all C1. Um we do have two properties, the one to the north and the one to the east um that have conditional use permits for a higher intensity use. Um obviously s the present Circle K um being a gas station convenience store that's open 24/7. And then over on the east side, we have the Sinful Sodas that got a conditional use permit for a drive-thru, which would be considered a higher intensity use. Um, let's see. All right. So, here we have their site plan, which also includes their landscaping. Um, here they have met um all the parking requirements as well as the landscaping requirements for trees and

bushes along Maine and Mingus. Um, we have allowed them to put an additional tree on Main Street because the tree on the west side on Mingus um was close enough to the building to um cover the amount of trees that were needed for the building landscaping also because of space. Um the left half of the building is if you're looking at it will be retipped and then the right side is going to um contain an installation bay that will be completely enclosed. Uh when we look at the um elevations, I'll point out the new uh bay door that will be um that will be installed. Um it does show right now that it does have that back storage um portion on the back there. That is going to be demoed and removed. You can also see where the northernmost driveway there on Maine is going to be eliminated. And then they're going to fill in that space with landscaping. uh create a couple more parking spaces and then put in the display area for their side byside rentals. Uh for the storage of the vehicles, they proposed um putting it on the um it's going to be on the north side of the building here. Um let's see. So, right here is where they're going to store overnight. And then eventually they have talked about storing in the back once that gets demoed and they have their permanent fence permit approved. These are their um renderings. This is uh looking at the property uh to the west and then the one down here is the view looking to the east across the street of main stage and then over to the north is going to be circle

K. They indicate their display areas as well as all their parking. Uh this is the driveway that will remain on Main Street and then again the most northern one will be eliminated and filled in with landscaping. and parking. All right, these are their elevations. I did want to mention too, I have all the originals there if you guys would like to look at those cuz I don't know, it's kind of nostalgic. Um, so here we have uh the northern side um of the building and then the east side, which is the front. So, as you can see, they're going to um keep all of those uh windows that have been there. They'll have the entrance there on the lefthand side and then the rollup bay doors which will allow them to um move the side by sides in to do um the light installation of the accessory parts. This is going to be the south side and then we have um the west side which is the rear of the building. Again, that little storage area in the back is going to be demoed. [Applause] All right. So, this is from the site. If you look north, there is the present circle. K. Then, if we look east across the street is uh Main Stage Bar and Naughty Berser as well as the Simple Sodas that does have that cup for the drive-thru. And then this will be our view to the south down Main Street. And then this is our view to the west down Minkus.

Uh the stipulations for this uh project. First, we just ask that it shall be in conformance with tonight's meeting. uh should also conform to the code review comment letter that was dated October 9th, 2024. Uh the work done on this sidebyside vehicle shall be strictly limited to the installation of the accessory bolt-on parts only. All work shall be completed in an enclosed installation bay. No mechanical work or vehicle servicing shall be done on site. Uh the project shall also comply with all applicable sections of our zoning ordinance as well as building codes. And then we did add in stipulation number five which I will read into the record now. A building permit application must be submitted and diligently pursued within 24 months of this design review approval. If this requirement is not met, this design review approval shall expire and new code review and design review submitts shall be required. All right, I'm going to go ahead and move right into the conditional use permit. Uh, so this is conditional use permit again for R squared P sports. Um, we just went over a lot of the same stuff, so I'm not going to um bore you with repeating myself. Uh, but we will talk about this request. It's obviously for the conditional use permit to allow the rental of sidebyside vehicles um in a light commercial zone. Uh we'd like you to consider the applicant submitt along with the staff report that has the recommended stipulations and findings. Um again, just some of the brief details um which we went over before. Um, I would like to point out that there are um several businesses within along Main Street, but even within like a half mile, one mile radius that do allow for

vehicle rentals um as well as shop repair and garages. Just briefly go over the site plan again. As you can see, they do show where they're going to display their the side by sides. Um, again, they'll store them along the north side of the building and in the rear. Um, and inside if they have to. Uh, here are the findings of facts. First is the general findings. Um, and based on our research, uh, the rental displaying and storage of the side by sides, uh, will is not considered detrimental to any of the surrounding C1 properties or their occupants. The second finding of facts is compatibility with the surrounding uses. Uh the higher intensity rental use would be compatible with the um with the uses that are already surrounded that parcel. Um the property to the north as I'd mentioned uh has a conditional use permit to allow the higher intensity gas station service station. Um, and the property to the east, which is a simple sodas, has the conditional use permit to allow the drive-thru. Uh, findings effect, traffic and circulation. Uh, this property has three access points at at present. Um, like we've talked about, the one on Mingus and then the two on Main Street. Uh, one of the access points on Maine, again, the one closest to the intersection. um or I did I say on Main um is going to be eliminated when AOT does their sidewalk improvement project which should be happening in the next 6 months according to public works um which we feel will definitely improve the safety and circulation of said property. Um we also feel that this

project um is going to be less intensive than the previous use which was the old circle K was open all the time and was uh very heavily um used. So all right. So the stipulations for this project um are the same but again just real quick um number one they should be developed in conformance with um the plans that were reviewed at tonight's meeting. They shall conform to the code review comment letter and the work done on the sidebyside vehicles shall be strictly limited to the installation of accessory bolt-on parts only. um completed in an enclosed installation bay and no mechanical or vehicle servicing will be done on site. Um the project shall also comply with all the applicable sections of the zoning ordinance and building codes. At this time, I would like to take any questions that you have. We do have the applicant here tonight who will take questions as well when you're ready. Commissioners, for the purpose of uh the question and answer session, we're going to combine these two items just that the presentation's combined. So, you have if you have any questions about the design review or the conditional use permit, just go ahead and ask them. Now, uh does anyone have questions for staff regarding either of these proposals? This this might be for the applicant, maybe both, but uh it's good to see that building used first of all. Uh right. Well, can you make a left on Maine from there? Um, I think as the driveway is proposed now, yes, public works didn't have any objections or ask for a pork chop or anything like that at this time. And then I want on the on the garage door, is that just a regular garage door? Is it going to be glass and clo? It's going to be a glass decorative garage door. It's going to be glass. Glass so you can like see in and then on the side by side display,

are those are those going to be elevated? When you get up, please introduce yourself for the record. No problem. Hi, I'm Andrew Rippy. Nice to meet you. Is the question like where you display the side by side, is that going to be on the little elevated platform or is it just going to be on the sidewalk? Uh, just just on the sidewalk. Okay. Yeah. All right. Yeah. We don't want those things sticking up to this guy. Yeah. Okay. Commissioners Glascott and Gayler, do you have any questions for the applicant while he's up at the podium? Do not. Um, I'm just curious. I want to make sure I understand what the use of the building is. Um, what are we doing here? We're fixing vehicles in there. It's retail. No, no fixing, no mechanical work. So, it's their main business is retail. So, the retail of uh accessory parts that are bolt-on only. So, the installation bay is for just the light installation bolt-on only of said parts that are being retailed in the store. So their main objective is retail with an incidental use of light installation and then the rental of said side by sides. So the access um you have an interior bay where you work on these vehicles I guess. Yes, sir. Access from the alley. No, no, it'll be through the bay door on the um front. Let's see. So it' be the eastern elevation. shows the bay door. Let's see. Why is that? You're putting a bay door on the front of the building. Yes. That's what the plan show in a C1 zone. Yes. Circle. Come on. Just keep these new batteries.

There it is. No. Where the elevation's going to go? You just had it. Go right. One more. There we go. Oh, there it is on the bottom. Commissioner Gaylord, it's the lower elevation that Okay. Yeah, I was confused. I thought the entry was from the alley for the bay. H can I How about the uh the rental vehicles? What's that about? What are you renting? Uh we're renting sidebyside vehicles. The brand is Cann. So they're street. What is that? Um, do you know what a Polaris Razor is? Kind of. Yeah. So it's a full cage over the top, seat belts. It's like a little buggy that are street legal to drive on the grill. Yeah. These are displayed on the street like the folks around the corner. Correct. Okay. You done, George? Yeah. Um, I I think that's probably all I have at the moment. Can you go back to the the the uh the site plan for me? Yes, that that'll work. Well, no, that one will work. So, I'm kind of I'm kind of worried about several things. Um, one is your garage bay is right there at your handicap ramp and space number five. So, I'm kind of curious how you're going to get vehicles in and out of the bay when you have customers parked in space number five. So, in my mind, space number five disappears. Okay. And no longer becomes a parking space because now you're going to have people parking in the way of getting in your garage bay to work on the unit. So, that's that's a concern. going through the the application. And

if I remember right, you're being required for this use seven spaces and you're showing eight currently, but I'm worried about space seven and eight as well because in my mind, what's going to happen is you're going to have the sidebyside displays there on that pork chop like you're showing, but then it's going to carry on through all the way to the driveway and that whole seven and eight are going to become um parking spaces for side by sides because you have no other visible space on the property to show off your product um other than the ones that are parked all the way over here by the trash can. So then the other concern I have carrying that forward even further is if you look at the other side byside rentals not only in Cottonwood but the two in Verdie Village as well, they park those things all the way out at the street. So, in my mind, that whole landscaping feature from one end of this property to the other is going to become parking spaces for your side by sides on display as well. So, how do we deal with not allowing parking spaces to be taken over by display and the landscaping not to become display as well? because that's what I see happening. Whether you intend it to today or not, I see that's where we're going to go because the idea is you're going to want to get those things out there and get people to see them as they're driving by 35 miles an hour so you get them to pull in there and rent. So, um could I respond to that? Yes. Yes, sir. Um as far as the display where the um all the new bushes and tree like the landscape that's going to be curved on one side, I believe. Um we weren't

there that's we're not planning on using any of that for parking. That's strictly for just you know our what's required for us to open you know. Um the display area on the Mingus Avenue side where it's highlighted in red there too. Um I don't see I mean I don't see any more than like three vehicles out there. They're not as big as cars too. Um but those those vehicles will never go into the landscape area. That's for sure. Uh plus I don't want them close to the road anyways. Uh just my on that you're not expecting them to bleed over into spaces seven and eight as well. No. Um most of the time um they'll probably be rented anyways, so they won't really be there, but it would be nice to have at least two to three there on the corner. Um we are open to making changes, too. Um but this number seven and eight, I I we don't need to display there. There's trees in front of there anyways. They're kind of hidden. Um, we would never, and if we wanted to display them there, we would have put that into a display. Um, yeah, I guess that's my comments on that. All right. Like I said, I'm not worried about the way you intend to do it today. Yeah, I'm worried about how things go as as you're open and all of a sudden space becomes a premium and then everything starts bleeding into all of the required encouragers that you have to this project without necessarily meaning it too. But that's just the way life goes. So, um that's that's my biggest issues with any of that. But otherwise, I think I think that garage door on the front of the building um I like the looks of the glass garage doors. Um, personally, I just see access to it becoming kind of a a nuisance for you. Um, not necessarily for the customers, but for you at some point in time. But otherwise, as as was said before, I'm I'm anxious to see that

building go back into use again. And this is going to be something definitely nice, and the landscape's going to clean up that corner. So, any further questions for the applicant? Uh, I got one more. Go ahead. Where you're going to store them? Mhm. And you're going to keep them there at night obviously. Yeah. Is there a fence or something there or We're waiting for um on that answer on Mingus Avenue. They are doing ADOT's doing the sidewalk on Mingus, too. Okay. If I'm not mistaken, right? Um we're waiting to see what we want to do with our exterior wall based off what they're going to do with that sidewalk if that So, but we are planning to do a wall. Yes. or a f whatever is suffice I guess but we want it to look good but no fence internal to where like you got your side by sides over here no fence like from the no not needed uh we'll have sec I mean we'll have surveillance um you know and uh I'm not too worried about that thank you welcome quick question for sorry go ahead commissioner uh I see you're going to have uh five trees and some bushes besides that. So, it's six trees, I believe. It is. Yeah. Okay. Um, how many are already there? Seven. Seven trees, actually. Sir, some of them kind of look like bushes. Uh, if you look at the if you look on the north side corner of the building um 8 foot, that's a tree, not a bush. The bushes are going to be right behind it along the building. Mhm. How many are already there? Um, that's a good question. One, two, three. Three. Three trees right now. How are you going to keep the new ones alive? Alive. Alive. Uh, we're going to water them. Uh-huh. Yeah. No, I'm sorry for the remark. Um, I mean, um, where will

you get that water? That's a good question. Um, there is there is a um I'm not going to give you a definite answer. I don't want this like being set in stone, but there is sprinkler there is a drip system already up there. We're going to tie into that. That was our plan. Yeah. Any chance of rain barrels to supplement that so you don't have to always use potable water? I'm totally open to that. I wouldn't be against that. I'm not I I'm not familiar with rain barrels, but I can get educated on that. And Cool. Definitely. I'm all about the environ. I mean, as far as keeping things looking good. Yeah. Keeping the trees looking good. Yeah. Yeah. I certainly appreciate that. I mean, what you're showing here will look good if it can be kept alive. Ah, that that's the goal. I mean, yeah, we want this place to look great. We want we want it to be an inviting place. We want it to be also. Yeah. Um, yeah, I think that was it for me. Oh, my question was just if um you install a wall and this is more for staff actually. Okay. Um will this come back through for review or will it um be administrative? I believe they're just looking at doing more of a fence if I'm not mistaken. So it would just be a a permanent Okay. Yeah. As long as because they would have to adhere to all the height restrictions. Okay. If it were to be some monstrosity or if they were asking it to be 8 feet, then it would come back, but that's not what they've proposed. All right. Oh, go ahead, Commissioner Ros. How will the rentals get to the destinations? Uh, they will be driven off the lot to the destination and then come back. Will they be allowed to go through Oldtown? Will they? Well, uh, yeah. any public

street. Um they'll be allowed to uh I guess drive on that. Yeah. Um if you want to know my plan if I'm going to send them through there, it's kind of a long way to all the trails, so probably not. Right. Yeah. Um, well, they could go up Mingus Avenue and out a little ways on 89 and then down on Getta to avoid having to go through Oldtown. Um, presently there's a lot of uh noise, not just because of construction now, but in general there's plenty of noise on in our main uh revenue generating district. Yes, you might say I eat dinner down there a lot. I am aware. Yeah. So, I I kind of think it'd be nice if um the rentals could be asked to avoid Oldtown in their on their way out to Sycamore Canyon. I wouldn't be against that. All right. Thank you very much. Any further questions? Um, go ahead, commissioner or vice chair. Yeah. Could So, could we The conditional use permit requires that staff go out and revisit the site once in a great while to to verify that things are actually following the the uses stipulated. Correct. Yes. Could we make the parking in seven and eight part of the conditional use permit instead of part of the design review so that we continue to keep an eye on those two spaces and make sure they stay open for parking since we're already at a minimum as it is with with what's available on this

site? Yes. Okay. I'm okay. Ready to make a recommendation if you are. All right. Uh at this time I believe we do have some people from the public that want to speak regarding this particular project. Uh thank you very much applicant. You can take a seat and also Clover you are free. Um if anyone from the public would like to come forward I do think I have some sheets here. Are you Dave Swart out? Oh thank you. I was Yeah, I'm in favor of this. One thing you guys, I don't know if you're aware of, but the the renter of these vehicles is a is a higher income bracket compared to a Jeep tour customer or some other activities. And Cottonwood, I think in this neighborhood, especially for years, we we need that upscale individual. So, I think it's a great use for the area and something that is a pretty clean industry that, you know, with the tourism and stuff, it's going to be an asset, I think. And as far as getting into that garage, Randy, I would say that I don't ever see people, to be honest, that are coming in wheelchairs to go in these things to go off-road. So, probably it won't get used too often. So, I don't think it'll cause them too much trouble, but So, that would be my input. Okay. Thank you very much. And then I believe we had one other sheet. Uh this was uh Claudell Johnson. Oh, I didn't necessarily need to speak. I just wanted to say I was in favor. Oh, could you please say it into the record, though? Introduce yourself and then just say that. My name is Clell Johnson. I just wanted to say that I was in favor. All right. Thank you very much. And did you have a statement you'd like to make, sir? I'd like to. Please. My name is Michael Burch and I am a 35-y year resident of the Verie Valley property owner on 17th Place which is within the

uh area of the ATVs. Full disclosure, I'm also the father of Mark Rippy, the applicant and grandfather of Andrew. Uh all I really wanted to say was these guys will do whatever you say. Their word is their bond, and I know they're going to pro do a good job with this business. My son is a a 25-y year veteran firefighter, first responder. We all respect that. And I appreciate you guys not putting a lot of roadblocks that are insurmountable for them to get this business going. They will do what you say, believe me. Thank you. All right. Thank you very much. Please uh when you have a moment, fill one of these out and hand it to Avet before you leave. Thank you. You got one more person. Oh, we have one more. Yes, please come forward and introduce yourself for the record and then when you're done, you can also fill out a sheet. So, my name is Nate Collie and I'm just a concerned citizen in this community. Um, and just in regards to the business per se, I am concerned that the retail side of things is supposed to be small repairs, i.e. just put bolts on small pieces and parts of the vehicle and to the point where the conditional use is going to be for the the side by side rentals. And I have a feeling and my gut is that those side by side rails are going to become the main part of the business and at that point is that really what they're going for in this or is it just going to be it it seems just like an odd thing. Um I also did a little bit of research just on it and in regards to R squared sports it was also part of Sedona Canam in Sedona. Um and that is one of those uh throughout the history. Um I'm a proud volunteer of Cottonwood Sedona across the board and uh a lot of the companies had for formed a coalition called Red Rock OV conservation crew and from my from my

understanding multiple people have tried to reach out to Sedona K&M specifically I don't know if you guys are the same company but just to work with the community and work with the city and also donate 1% of the rentals to help out with trail maintenance and he Unfortunately, it seems like Sedona Can-Am Company is the only company that's not willing to give back to the community. So, I do understand where everyone's coming from. He's lived in this area for a long time. But I'm also concerned that he will turn the page and then if he's willing to help support the trails, if he's willing to help support the community with community events, that is one thing I'm just concerned comm uh citizen over here. So, thank you very much. Yeah. Just a reminder that the commissioner cannot directly respond to uh public comment. Are there any further um comments from the public? All right. At this time, no one else is coming forward and I close the floor to the public. The commissioners will have one last opportunity to share their final thoughts on this project. Uh, Commissioner Camilla, I think it's a good use of the building and uh, you know, like the revenue streams that's going to bring in because people that ride side by side, they're going to stop and they're going to eat something and they're going to stop and get fuel. So, um, you know, it's good all around. And then you go around here and I ride my ATV around and it's this area it's it's primed for that. And then with the ancillary stuff that comes with it, uh, because they're going to stop and eat either on the way here, on the way home, or during, they're going to give fuel. They're going to visit the local shops. They're going to buy something. So, I think it's a good use. And that building, it'll be nice not to see that building like that anymore. That's probably one of the biggest things. So,

my comments, uh, Commissioner Rothrock, um, it certainly will be nice to see that building in use again. I hope that um they get aboard if not already the any u trail maintenance um that's needed. These things are not real gentle on the land and u I'm I'm a mountain bike rider. I've seen what they can do. And uh I'll get you some information about um rain barrels. Uh Commissioner uh Gaylord. Hi there. Um I just wanted to make sure I understand what we're doing to the outside of the building. Can you show me the elevation again? is this pretty much as is. Commissioner Gaylord, just to verify, are you asking if this is the current condition of the buildings or because Yeah, it looks like we're we're we're adding some split face block to the front of the building. Well, the windows are otherwise the same kind of with the exception of the bay door. Applicant is saying that all windows are in place with the addition of that bay door. Okay. the the split block that they were referring to. Is that what's there now? Yes, they're saying yes. Okay. So, it's it's really not changing anything. Um

the stucco canopy, we're just going over the old headliner that used to be up there. We were just putting some stuckle on and painting it. Was that right? Yes. Okay. Do we have paint colors? Yes, we have a material board here. Uh, Commissioner Gaylord, they're gray and white. Should also be part of Yeah, it's in the packet as well. Packet. All right. I don't know if I'm big on the gray and white, but you know, that's about probably the only comment that I would have, I guess. Thank you, Commissioner Gaylord. Commissioner Glascott. No, I think it's a great use of that property and a great business idea for Cottonwood as there are quite a few trails here and uh I agree that it's uh going to be very valuable to the location. That's all. Thank you, Vice Chair. Um no, you know, I don't really have any comments. Everything I think has gone been gone over fairly well. The one thing uh to Commissioner Rothrock's concerns that that lot has um the parking area on that property has a lot of slope to it that exists naturally. Uh the building sits higher than the road currently. And I think you could get by with some of this rainwater harvesting idea by just uh allowing for some BL some breaks in your curbing that you were talking about to allow the water that sheets off of that parking lot to flow into the landscaped areas and maybe put that into your into your design for your gravel and and whatnot around those trees to allow them to actually become wells that capture that rainwater that

sheets off of that parking area. um it's free and it works really well and um might as well take advantage of what little rain we do get around here and all it'll cost you is a couple cuts in the curb. So um just something to think about but otherwise I I'm in favor of this. Um I have had some uh citizens concerned about this becoming ATV rental which you know it is what it is. Uh I don't think it's going to be a detriment. Um as far as the question goes about whether it stays ATV uh sales uh and parts and materials or becomes just rental period. Um it doesn't really matter as far as what we're doing tonight. We're allowing both. And if this morphs into just being full rental, that is part of what we're allowing through the conditional use permit. So, um, it'll be whatever the market bears and they'll modify their uses of that property based on what works and what doesn't work. So, um, all that being said, I'm I'm I'm good to go with the plan as presented with the conditions and the modifications that have been stated. So, you're no longer interested in adding a stipulation to come back for that? Um, well, I was going to add the parking that be be part of the conditional use and I was going to make that part of the motions, but yeah, that that's the only change I see that's in anywhere close to being part of this discussion. I guess being part of fundamental to the discussion. So, all right. So, personally, like my commission, my fellow commissioners, I really like seeing that shutter building be improved. I I personally like the glass bay garage door. I think it's a nice look. I think it will really open up what currently is um a pretty sort of dark building and I really like the addition of those trees. I realize that um trees do take water, but um they also

mitigate heat island effects and they go a long way to making a more pleasant main street. Um I hope that you seriously take to heart um keeping everybody moving away from Oldtown. and it sounds like you will. So, um, having said all that, if you are okay as an applicant with the, um, slight change in the stipulation that, uh, Vice Chair Garrison mentioned, uh, I believe we are ready for a motion. I move to approve DR25-005, uh, for the renovation of an existing building and site for commercial sales subject to the stipulations indicated in the staff report. Can you add one other thing? They forgot to write it down. And the addition of stipulation five is read into the record by staff. Sorry. Yes. Uh do I have a second? Second. All in favor? I I unanimously carried. Um we have one more. We do have one more. We have the cup. I got to get to it. Um, I move to approve CUP25-00002 to allow sidebyside vehicle rentals in a C1 zone subject to the stipulations indicated in the staff report, including the addition of space 7 and 8 as part of the conditional use permit. All right. Do we have a second? I'll second. All right. Thank you. All in favor? I. Unanimously carried. Congratulations. All right. Next, we have DR-25-00006 CTW helicopter hangers request for design review.

Thank you, Madame Chair, Commission Tina Hayden with Community Development, just in case you forgot. Where are we going here? Uh, tonight presenting on design review DR25-00006. The request tonight uh applicant is requesting design review approval for the following overall site plan development for hangers, landing pads, uh parking, landscaping, etc. Uh additionally, we have an unlisted use uh which is the tourism parking ride. So applicant has a parking proposal for that unlisted use. It's subject to the commission uh determination and approval. And lastly, the applicant is proposing an 8-ft tall perimeter fence which is permitted in an I2 heavy industrial zone subject to commission approval. Uh the considerations are the applicant submitt and the staff report with recommended stipulations. Here is our locator map. Uh we can see the proximity to the Cottonwood airport. Here we have Mingus running this way. running this way and HappyJack this way. So this is airport lease land. It's zoned I2 heavy industrial. There's approximately 7.5 acres in total for this leaseand area. The project itself is focused on the southern 2.3 acres uh this Hashton area. There is a wash or drainage easement easement that kind of bisects the property. Uh, I'd also like to state that in um in the letter of intent by the applicant, they do indicate that while this area is indeveloped for the meantime, it will be treated to prevent soil erosion and accumulation of dust offsite. Uh, applicant is proposing two hangers

and two helellipads. Also like to point out that there are FAA regulations that govern lighting within the aircraft area. In the letter of intent, the applicant states that lighting will not be in excess of those requirements. So while it may preempt our zoning ordinance, they will do no more than what is required per FAA. Also like to state that applicant is proposing uses of medevac. When I say limited, typically sleeping quarters are provided for crew, but per ordinance that a conditional use permit would be required. the applicant is not submitting for that and so the medevac is limited to uh not allowing that residential element. Uh the other item is that tourism with lounge and associated retail. Here's an our site plan. The grayish blue areas are the proposed helipad. Also, I'd like to call attention to our north arrow here. This is a site that's situated uh not per those cardinal directions. So, it's a little hard to uh explain here. Uh purple massings here are the hangers. The green massings are those attached uh retail office suites here. This is Happy Jack way showing the entrance that aligns with the storage across the way. And then this perimeter here is showing where that 8-ft tall fence area would go uh with a gate right here. Applicant has proposed the landscape plan. Per zoning ordinance. We require 10-ft landscape for the street frontage. Applicant meets the building area and parking area landscaping requirements. uh within the aircraft area. They are not proposing any landscape and this is

also per FAA regulations uh to ensure safety with the helicopters. Here are the proposed elevations. Uh we have our west elevation up top here with that fence. So this is looking from Happy Jack kind of in that northwest direction. Uh also like to point out right here is the preliminary fencing P plan. While the applicant does indicate an 8 foot tall fence on the site plan, the elevation shows that it's a bit less at total height of 7'3 in. Uh our zoning ordinance does uh say that any barbed wire which is being proposed has to be at minimum 6 foot or above grade and the applicant is demonstrating uh this is a 6 foot line right underneath the barbed wire and then they will add that on. They also do have a proposal for preliminary signage. This is subject to staff review and approval of a permanent sign. Any signage indicated on this submitt is preliminary and just for reference. Here's some additional massings. Uh we have some aerial views of the site. Again, airports right here. Happy Jack is right here. And there's that driveway that aligns with the storage across the way. Then some applicant proposed renderings. Again, the signage does look huge. It's indicated for reference. Staff will ensure compliance with the zoning ordinance. And then we have our site views. These are actually our street views. It's blocked off right there. U this top left

here, we are seeing Mingus here and Happy Jack here. There are some city buildings here. uh project area is in this location and further south. This right here is HappyJack uh looking say southwest this point. Again, the orientation is interesting. I did try to take note as I was taking these pictures of the orientation. Here's the storage facility across the way. Further down is phase one of the Cottonwood Springs RV park. Here on the bottom left, we're looking at Mingus pointing northwards. And then here we're looking at Mingus uh pointing southwards. Again, you can see the city buildings here. The Humane Society is further down. Here are our site views. U these two on the left hand, we're looking at that drainage area. Uh so the airport is off this way. Uh my back is to HappyJack on both of these photos. And then these are also looking northwards at um the site from the say southwestmost corner looking again towards the airport here and adjacent sites. This is a view of the um RV storage area that's existing. Uh this site uh will eventually become phase four of the Cottonwood Springs RV Park. Uh that is going to come to the commission for design review in the in the future. Here we can see additional storage there and then the city buildings here.

And then in the staff report there are six stipulations recommended. Uh the first one is our typical of the development plans here with what's approved at planning and zoning. Item number two is project confirms with a code review board comment letter. Item three is a conditional use permit approval is required if they want to provide those sleeping accommodations for medevac crew. Item number four is that lighting is subject to staff review and approval with the building permit submitt. Number five, approval of the signage with uh permanent sign permit submitt. And then number six, uh the building permit application must be submitted within and diligently pursued within 24 months of this approval. That concludes my presentation for this item. Can answer any questions you have. I have the applicant as well. I did request that the airport manager be present for this. Fortunately, he had a scheduling conflict. Um, I did get some comments from him that if you have any questions, I can address. Thank you very much. Do any of the commissioners have questions for staff? Um, including questions that they would pose to the airport manager that hopefully Tina can answer using in the notes that she has. any uh and I've looked through anything on how they going to fuel everything. Is there a company fuel truck or exist using existing airport uh fueling operations? No new fuel lines. Thank you, Madam Chair. Commissioner Camela, uh applicant is proposing a fuel farm within the aircraft area here. Uh as far as connecting to the airport, I don't believe they are, but I'll have them answer that question. Uh, any further questions? Go ahead. The airport manager's comments.

Uh, thank you, Commissioner Rothrock. Um, I had asked him about the um FAA regulations regarding lighting and landscaping. He said that there are regulations that could preempt our zoning ordinance, specifically for the lighting. It's a little more vague on the landscaping, but from evaluation of our zoning ordinance, no additional landscaping in the area is required. Uh, I have addition. Did you want me to go through the the list of comments he had or maybe not? Okay. Thank you, Commissioner Roth. I have one go back. Go ahead, Commissioner. As far as a medevac crew, uh, maybe this for the applicant. Do they just come in when they need to or are they going to be there during the day and then leave in the evening or what's the or just when when needed? Is is it is the ship going to be there just all day and then they're going to go home at night or go somewhere else or are they just going to be called in land whatever they need to do with the patient and go from there? Thank Thank you, Commissioner Camila. I think that is an excellent question for the applicant to answer. I would just again reiterate that as far as sleeping quarters go, that's still subject to a conditional use permit. So, at this time, it would not be permitted for them to have sleeping accommodations. Okay. Thank you. All right. Uh, Commissioners Gaylord and Glascott on Zoom, do you have any questions for staff? I do not. All right. And vice chair, do you have anything? No, ma'am. All right. Uh, at this time, I think we have some questions for the applicant. Please introduce yourself for the record. Commissioner, my name is Jack Kimberly, Grand Canyon State Development, uh, part owner in the project and developer, general contractor. Uh to answer Commissioner Camella's question, um how are they going to fuel? How are we going to fuel? Uh there will be a fuel farm on

site as noted on the site plan. Um there'll be two stand pipes that go to both helellipads. Okay. Thank you. Oh, and that will not be So helicopters are jet A fuel. Um a gas is the only service that's provided on the field. That's obviously separated down low uh from the topography obviously. So yes, they have to have jet a right adjacent to the helellipads. Then obviously no uh I know the answer to this, but there's no fueling inside the hangers at all. No, no, no, no. All all fueling operations will strictly adhere to the FAA regulations. Uh to answer your question on what their shifts look like, they're 12-hour shifts. Um and so yeah, there there there's always some there's two uh two shifts per day um and two crews of three. So, a pilot and two EMTs. Okay. And they have an about an hour overlap when they start their shift just in case there's an emergency. Those guys are ready to go. So, that the the ship will live there then, but the crew won't the eventually. Yeah. The the goal is um with with a a forthcoming submitt is is okay. 247. 247, 7 days a week, 365. Absolutely. Thank you. No problem. Uh, any other questions for the applicant from other commissioners? This is your opportunity. Commissioners Gayert and Glascott, not me. Okay. I don't have any questions at this time. Thank you very much for coming today. Is there anything else about the project that you'd like us to know that wasn't covered in the presentation? Not at this time. Staff's doing a great job. All right. Appreciate it, guys. Thank you very much. Is there anyone here from the public who would like to speak regarding this proposed project? Please uh introduce yourself for the record. Dave Swart out. Uh didn't know this was going to be I just was curious if this is moving the existing helicopter operation from the other side

of the airport to here. Is this Guardian Air that is through Northern Arizona Healthcare or is iting you know company? I mean it's the first I'd heard about it though. But those are my questions. Are we going to just have two competing competing medevac companies or what what the situation? So, typically the commission does not answer questions, but staff may. No problem. Yeah, Madam Chair, that might be a a question for the applicant. Uh, but we already do have two different medical helicopter groups. To my knowledge, it's not guardian air moving, but again, the applicant can probably better address that. applicant please come forward. The air method right and go ahead to answer that question. Yeah. Be native air moving uh from the existing EAA building which is pretty dilapidated getting them a sweet facility proper facility and uh decreasing further decreasing emergency response times. Right now we're in that ballpark of 25 to 14 minutes. Every minute matters. So, if we can shave that off down to that 10-minute mark, that's that's the goal or sub 10 minutes. Thank you very much. Is there anyone else from the public who would like to speak regarding this proposed project? Yes. Yes. Please come forward and uh introduce yourself for the record. Yes. I am Joan Mosley from Cottonwood, Arizona. And I recently drove down um HappyJet to today and noticed that to the south of this is a rock crushing operation um that's creating a lot of dust and um curious I have two questions of the applicant. Um how would they mitigate dust as it would affect the helicopters? The helicopters create extra dust and what is the surface here? Are they doing black top concrete? Um,

those are two questions that I have. Thank you. Thank you very much, Mrs. Mosley. Uh, the applicant may come forward and answer those questions. Yeah, no problem. Um, so they are getting ready uh to move that material uh the the owners of that leaseold and there'll be a future project coming up for what their plans are for industrial lots for that, but their plan is to move that material to another uh property that they own. Um, and then our our material is a mix of asphalt, concrete, um, and then that a lot bigger landscape rock for our landscape plan. Um, we're in that kind of 4 in minus range, which is about 4 in rock. Um, that with a liner underneath. And so that'll help mitigate dust. Um, and so the the guys that are doing that have that rock crushing activity, those are actually my contractors as well on the project. So we're going to work with we're going to work together. I've been working with those guys for 10 years on definite dust mitigation because we as the owners of the property long term don't want to have a bunch of dust blowing up everywhere. So, um yeah, that's that's a big concern of ours as well. Thank you very much. Thank you, Commissioner. Is there anyone else from the public who wanted to speak regarding this project? All right. At this time, I'm going to close the floor to the public. This is the commissioner's final opportunity to share thoughts on this project or ask any very very last minute questions. Uh, Commissioner Camila. No, thank you. All right. Commissioner Rothrock, Commissioner Glascott, no questions. Commissioner Gaylord, no comments. All right. Uh, Vice Chair, comments if you have any. Yeah. Um, so I'm really I really like that this is going in this direction. and I know where it's at currently and and it's it's not good. This is going to be much safer. It's a

great use of the space. Um the history on that area is all that land was purchased originally to create for additional aviation opportunities. Um this will be the first thing that's happened on that land that's actually an aviation opportunity. So it's actually nice to see it being used for what it was originally purchased for. So, that's a great use of the land. Um, I like the the elevations. It's going to be a smartlooking building. Uh, it's it's going to be a real asset to that area. And with all the money that's being invested uh by the families across the street, it's going to be a great addition there also. And it it's going to be all confined. My only drawback to this whole thing is that is a massively long fence that's going to back right up to that road that's currently the access to the back of the hangers now, which isn't going to look great, but it is an industrial area. So, I guess that is an industrial look. Um, that other than that, I really am anxious to see this move forward. So, I good luck with it and hopefully it works out for you anytime. I think that we can help aid um emergency service providers. I think that that's usually a good thing in our community. I think that this to uh I think paraphrase the vice chair is a smart looking building. Um it's well done. I like seeing the landscaping in the front and I think that in terms of safety features, the site is set up really nicely and that's so important when you're talking about um giant blades that go in circles in the air. Uh so with that said, I believe we are ready for a motion. Move to approve DR25-00006 for the proposed helicopter hangers, landing pads, accessory uses, proposed

parking, and an 8-ft tall perimeter fence. All subject to the stipulations as indicated in the staff report. Is there a second? Second. Thank you. All in favor? I unanimously carried. Next up, we have ZO-25-00001. Thank you very much. Thank you, Madam Chair. Thank you, Commission. I present uh zoning ordinance text amendment ZO25-00001 regarding section 310, our historic preservation ordinance. You guys aren't going to stay for the text amendments. [Laughter] Sorry. No worries. Exciting stuff. Oh, are those the cities or the applicants? Okay. Okay. Sorry, Tina. Go ahead. I had to make my joke. No problem. Gives me a moment to take a breath. Um, so just a brief history with um regarding the purpose of the amendments. on October or 25th of last year, city council directed staff to clarify the appeals process within section 310. Um, and then on February 10th of this year, city council and our historic preservation commission had a joint meeting in which uh council expressed that the current requirements are satisfactory. Uh the proposed text amendments are intended to maintain those current requirements and processes um that were deemed satisfactory by council. We did want to clarify the intent. We wanted to streamline processes, remove reiterative language and increase readability and flow. Like to point out um this is the current section 310 outline. Uh,

and no, your eyes are not playing tricks on you. There is no L. So again, we have to do that formatting change. Um, one of the things we're wanting to do is consolidate subsections H, I, and M, into one section, certificate of appropriateness. We're also moving this historic preservation waiver to this area and we're renaming it removal. And then we're also consolidating subsections K and N into one section finding of hardship for certificates of appropriateness. And I do understand that this may be foreign to you considering it's the historic preservation commission. So please do stop me if you have any additional questions. I tried to make it clear in the staff report uh what the commission's roles and responsibilities are but again stop me if you have any questions. This is the proposed outline um that we're recommending here uh reducing it by two items here consolidating everything. Uh you can see that we've removed definitions because per last meeting or the meeting prior to that uh council actually approved the section 2011 text amendments to consolidate all definitions under one roof. These are the outline change details. Uh those are the bullet points that are in your staff report. So again removing that subsection B definitions. We have a new subsection 310D general establishing our public hearing notification processes. Uh we have a new subsection G titled removal. Again we're not trying to uh set any new precedent, set any new um

regulations. We are essentially taking this historic preservation waiver and retightening it removal in a more readable fashion. Uh also consolidation of section 310 H I and M as I said before consolidation of K and N as well and then a new subsection 310K refiling to indicate that there is a six-month ban on refiling of similar applications. Here is a summary of the amendments. Uh the content itself uh throughout the section 310 we have historic preservation district and historic preservation overlay district. They're used synonymously. Uh we wanted to remove the term overlay to add clarity because we have two definitions in section 2011. One is historic preservation district which refers to zoning overlay districts. The other is historic um district which refers to districts that are indicated on the national register. Add additional clarifying language that manager is actually the community development director not city manager. Clarifying language that the commission is the historic preservation commission within this section. Planning zoning commission is also indicated. So we wanted to have that clarity. Um establish that all commission decisions are appealable to council. Uh clarifying the processes for all of the commission decisions. Clarifying criteria for approval of certificates of appropriateness. Establishing the public hearing notification process, the six-month bar and refilling refiling and then formatting and grammar. Here is the timeline. On May 28th, we took this before the Historic Preservation Commission. They did

recommend approval to you guys tonight. Uh here we are, June 16th, looking for a recommendation from the commission. We will take this to the July 15th meeting for city council vote on the ordinance and if it's adopted, it should be in effect on August 14th. That ends my presentation. Again, I understand if um you have a lot of questions, more than happy to answer. All right. Uh commissioners, go ahead and ask questions freely of staff. Madam Chair, if I could really quick um to go with Tina's timeline here, let the commission know the May 28th Historic Preservation Commission is not uh meeting is not the only one we worked with that commission on. We worked through several meetings with them to get to this point. So, they they were very satisfied with what they recommended to this commission. Oh, that's good information. Thank you very much, Mr. Director. I have a question. What what's the what's the reasoning for the six-month moratorium on refiling? Thank you, Vice Chair Garrison. Uh I will say that in multiple subsections, it was actually reiterated um quite a few times. Uh it just seemed generally mindful to just have it in one section, have it apply to all subsections. it. Okay. So, going that direction, is it necessary to have a a delay in refiling? I mean, it it would seem to be inefficient to me to have to have an applicant because of maybe a a simple change that has to be made, have to wait a half a year to be able to come back and ask for that to be revisited. during that time they're sitting there paying for all of this as well as the property and and whatever else they're dealing with or they're trying to go through escrow and to have it be delayed

for 6 months seems to be like I said not only inefficient but maybe harmful to the process in my mind. So I I'm not getting I'm not getting a reason for having it being added other than it's already there in other places. Is is it necessary at all? Thank you, Vice Chair Garrison. I'd say the answer is twoprong. Again, with what council has said, we're looking not to, you know, really change the regulations, but just refine them. I'd also say that other prong uh to clarify this is a ban on refiling not for revisions that you know the HP commission requests but per chance the HP commission denies the project. it uh creates that ban on a refiling within 6 months so that we're not having the reiterative well what about this or what about this. So that refiling ban just addresses if there's a denial if there is a tableabling or as this commission requested changes to the circle key design review. It's not going to ban that process. I'd also like to say that we have um regarding certificate of appropriateness, we have the finding of hardship. So if there is um stipulations or denial that the applicant determines to be uh to impose a financial hardship, they can apply for funding of hardship or they can appeal to council. So there are additional opportunities for the applicant to get that project going. And again, this is just preventing the commission from having similar items month after month. Thank you, Madam Madam Chair. Mr. Vice Chair, the language actually says that it, as Tina mentioned, if the commission denies an application, it it doesn't say

that they can't absolutely reapply. It says the commission may reject an additional application for 6 months if um what they're submitting is substantially the same that was just denied. Okay, if I may just add also they they've both done a great job of all the reasons for it and it's similar to other land use actions um once there's a denial um and in fact it is uh they'll have some sort of moratorum on on reapplying and part of that is to improve the efficiency to make sure that people do come with a full application they come complete and so once it is fully reviewed it's been noticed and all those things And if it's denied, then um you don't have people coming back and trying to get another bite of the apple over and over again um within a short per period of time because that ends up reducing efficiencies and um causing public confusion as well. Yeah. The only reason I'm asking I'm thinking of the last one that caused real conrnation was the jurison project down in the old uh Kums cabinet building and that one was originally denied as well. I believe the council overruled it, but um you know, I'm just thinking about when you get the Historic Preservation Commission involved, it tends to be things that um are not necessarily wanted to be more um uh more uh concerning to the public, but they tend to be. And so, you know, there always is that um probability that a application coming through them is going to have issues either among the public or among the staff uh as it's concerned to the applicant and what he's trying to do.

So, I'm just trying to think of how how you get away from holding up a project because maybe, you know, two different entities aren't seeing exactly eye to eye, but but mostly um and it just feels like having to make the party wait for 6 months. And I get that the noticing and all that that's going to take a couple months. um as well. It just just seems to be kind of putting that out there a little far in my mind, but I I get it. I understand what you're trying to do and and it sounds like you've created a workaround if if there has to be something expedited for some reason. So, I'm okay. Thank you. Okay. Uh does anyone else have any further Sorry, I was just rereading. Does anyone else have any further uh questions or comments regarding the proposed text amendment? None. All right. Uh if there are no further questions or comments from the commission, um is there anyone here from the public that has any questions or comments regarding the proposed text amendment? I think we lost most of our public friends. Uh, no one is coming forward. So, I'm going to close the floor to the public and um this is the last opportunity to make any statements regarding this proposed amendment. Nope. I'm not seeing any movement from the commission. Uh, we are ready to entertain a motion. Mr. Vice Chair, I move to recommend approval of Z25- Z001 for the section 310 historic preservation ordinance text amendment. All right. Do I have a second? Second. All in favor? I I all those opposed. All right. Unanimously carried.

Now we have call to the public. If there is anyone here from the public who would like to address the commission on any planning and zoning related item not on the agenda this evening, you may have three minutes to speak. No one is coming forward, so I'm going to go ahead and close the floor to the public. We do not have any discussion items this evening. I make a motion to adjurnn. Do I have a second? Second. All in favor? I I And we're out. Bam. [Music]