Planning Commission - Regular Meeting

Are we ready? First item and the only item on the agenda is from Guthrie. They're looking to uh install a new generator building and fuel tank adjacent to their boiler house. Um they also need a special use permit and to go through the site plan like to speak on Dr. Yeah, I'm Jen. I'm the president of the hospital, but we have to be here from MRP group to speak to it. Um come up here. No, no, you're fine. You guys have drawings. We Yeah. Yeah. We have all the drawings a verbal description of what what was going to take place. Absolutely. So, as Jen was just um starting to explain, um this is a single freestanding building that will be uh built with uh pre-cast concrete. Um it's tucked behind the ED uh in an area that's a utility space right now for the hospital. And it's intended to house two very large generators that will serve as a redundant system for the hospital. They currently have their backup emergency power provided by a generator that's on a trailer. Um and the state has mandated that they have permanent um backup power in place by the end of the year. So this is um part of the process to get to the point where we have that system in place. All right. Questions from the board you plan to run through the application? Uh just some questions on the seeker I guess the short form. Um, as we go through that, sure. Any other specific Roy? Is there something we need to know? Uh, seeker. Yeah, the county wanted to

do a full one. I got make it that. I'll be right back. Yeah. Okay. So, because the state says you have to have this, it's pretty much essential that you have this structure built. Your hand kind of ties. You don't keep something on a trailer. It's not allowed by the state. That's correct. Yes. Y All right. All right. As soon as Roy comes back, we'll go to the lawn form. Um while we're waiting, is there any questions that you Yeah, I'll ask. Um so it looks like when county assessed the plan. Um they wanted uh considerations made for roof water runoff and That's correct. It'll be connected to the storm water. Okay. So, it's all going in the same place. Yes. And then they also had concerns about construction vehicle sediment and traffic. Yep. Yeah. So, we will have a plan in place to to manage that. Um, it's it's I think relatively small as far as construction goes, so I don't expect it to have any impact on the neighborhood. Um, with it being a pre-cast system, the building itself will go up very quickly. Is that the whole purpose of going with pre-cast to speed up the process? Yep. We're trying to make sure it's efficient. The mass of the building also helps um because the generators are so large that they'll make a fair amount of noise. So, we wanted to be able to keep that contained as much as we can. Uh since it is in a neighborhood where we don't want to disturb everybody, right? I guess on a similar line to that, um is there additional lighting that's going to go in There are a few lights that will go on the building itself just to light the sidewalk and the utility area around it. They're not going to be like big spotlights or anything. Okay. They'll be lower than the Yes, they'll be lower than the current ones.

Okay. I know lighting has been an issue with some of the neighbors. Sure. Sure. Yeah. This should provide more focus lighting on the areas where they need it and less kind of overflow. Yeah. That you see right now. Great. Did the elevation show the cell stamps coming out of the generator? Yeah, they come straight out the top of the building and they um project about 30 ft from the top of the building. So they're fairly tall. Yeah. Um they will be held in place with guy wires uh just to stabilize them. So altogether the height of it is very much in line with kind of the taller buildings on site. That stack height's also code code driven. Now it needs to be it is it is because there are some air handlers nearby. Um we want to make sure the fumes from the generator don't get sucked back into the hospital. So we have to get above them basically. Okay. All right. Um just a few questions about the special area s is sufficient appropriate and adequate for the use. That's all for us. We start to see questions. So that's the short form. Because application that's part one. You know, normally it's like a nine page one like you did for Hess. Yeah. Yeah. This isn't Hess. It was required because of the amount of digging and potential hazardous materials and hazardous waste they had there in the ground. Okay. It's not required here. It was a request by the county. Oh, I see. Okay. So, we're just going to use the part two and three short form. Okay. All right. Why don't we start with

this? Um, all right. This is a short environmental assessment form part two. We're going to agency for the planning commission and there are 11 questions we'd like to ask. Okay. Just yes or no for the most part. Sure. Um, will the proposed action create a material conflict with an adapted land use plan or zoning regulations? Don't think so. Um, after you grant the special use permit, it shouldn't be a problem. Okay. They've already got all the area variances. Yeah, CPA approved all the area. Okay. Uh number two, will the proposed action result in a change in the use or intensity of uh use of land? No. Uh number three, will the proposed action impair the character or quality of the existing community? No. Um will the proposed action have an impact on the environmental characteristics that cause the establishment of a critical environmental area? jump in here. Number five, will the proposed action result in an adverse change in the existing level of traffic or affect the existing infrastructure for mass transit, biking, or walkway? Yeah, slightly better. Yes, it's all for uh number six. Will the proposed action cause an increase in the use of energy and it fails to incorporate reasonably available energy conservation or renewable energy opportunities. So this in this case I believe I mean correct me if I'm wrong the answer is yes but so they were told by this you were told by

wrote you up for this that they have to have enough so they can't connect to natural gas which would be more healthy for the environment they have to have an on-site fuel source. Okay. and having a having a natural gas tank would not would not work in that. It would be it'd be way too big, right? But we're not they're not using any more energy out of our utility system, right? All their energy is from a but it's it's it's a diesel fuel generator. I'm I'm bringing this up because it was brought up in the county. Two or three people in the county had concerns that it wasn't natural gas. It wasn't a cleaner fuel. But in a sense, the diesel fuel is really their only option. Practically diesel fuel is their only option. Why don't I put that under here? Diesel fuel only option. Can you read the question again? Sure. I understand. Yeah. This is question number six. Six of 11 says, will the proposed action cause an increase in use of energy and it fails to incorporate reasonably reasonably available energy conservation or renewable energy opportunities? They their hands are tied. They really can't use any. Yeah, but they're not. Again, they're not using any more. If they're using our natural gas, the answer would be yes, but they're not. To me, it's a a no. But it's up for No, that's up. That's fine. Whatever you guys want. I'm just telling you one of the one of the things on your county checklist was I'll check. Why didn't they consider natural gas? And the reason why is because the the the state felt it needed to be an on-site source that could not be broken. All right. Number seven. Will the proposed action impact existing A

public/private water supplies B public wastewater treatment utilities? A and B. What what is the containment requirement for a 20,000 gallon diesel fuel tank? So it is a double wall tank that's designed that if there is a leak that the second level basically contains the issue. It also has alarms so that in the event that there was a leak, the hospital would be notified and depending on the severity of the leak, but you still have to have a BM with a a self-contained drain that holds whatever the normal right rainfall is plus 20% or something like that the the burn does. So it's got to be so you got to have a gra burn some kind of curbing or something that would contain if it gets to your secondary right. I believe that's on the plans. We just got the plans today and I believe that is on the plans. That's on the plans. Okay. Yes. Um all right. Number eight. Will the proposed action impair the character or quality of important historic, archaeological, architectural, or aesthetic resources? No. Number nine, will the proposed action result in an adverse change to natural resources, eg wetlands, water bodies, groundwater, air quality, warup, and fa? No. No. Number 10. Will proposed action result in increase in the potential for erosion, flooding, or drainage problems? And finally, number 11, will proposed action create a hazard to environmental resources or human health.

All right. Can I have someone move that we declare a net negative declaration? Okay. Can I have a a motion to that effect? I Mike second. I'll second that. All right. Further discussion. All right. All those in favor of declaring a negative declaration say I. I. I. Anyone opposed? All right. Motion carries. So we've got that covered. Um I'll fill out the bottom to see anyone when when you're ready at the end of the meeting if that's okay. Okay. All right. All right. Um so we got the seeker covered. The ZBA covered the area guarant. We should probably vote on those though too, right? that they they approved. I think we still have to Oh, we should approve the site plan site plan first. No area. Oh, no. Did you read the conditions of the county? Well, I Yeah, there was something on here for us to consider. It's like general considerations. I'm not sure if that was from the county or not. That was that. So, the general thing was for me. If you look at the county counties for county return letter that's a I got to find that. Hold on a second. I'm sorry. Find the page number for that. Let me know. Yeah. 34 34. Yeah. Thanks. 348 323 is entirely positive. Okay. Um All right. Um yeah, the county had five things for us to consider. uh says result the only the only under the following conditions does the board recommend approval of the site plan review special use permanent area variance is number one that the applicant mitigate construction traffic from tracking material onto the adjacent roads and I think you talked about in your presentation at the beginning you're trying to minimize that as much as possible like number two that the applicant prevent uh storm water and sediment from leaving the site during construction and control sediment

from entering exist existing storm drain structures. Okay. So, is there a slip for him? I don't believe that we included one, but we can certainly provide one. Yeah, that'd be a great idea. Okay. Uh, number three, that the applicant provide consideration regarding roof water runoff. And now you were talking to Chris about that, so I think we addressed that one. Number four, that if the applicant does include signage, you're not going to include signage, are so we can skip that. Well, it's a limitous reason to cover it. That the applicant does include signage that they adhere to the requirements of uh 300-115 signps in neighborhood business, NB, and professional office. So, I guess if you have a if you do decide to put a sign there, you got to come back to us again. Okay. And then finally, number five, that the city consider uh completing parts two and three of the environmental assessment point. We we did part two, right? Yes. Yes. Yeah, we did two. And then part three is attached to that. Oh, part two. Part three. Okay, I better read through that then. Okay. Um this is part three of the environmental assessment form. Oh, okay. Well, it's just it's in referral to part two. It says for every question in part two that was answered, moderate to large impact may occur or if there is a need to explain why a particular element of the proposed action may or will not result in a significant adverse environmental impact, please complete part three. Part three should in sufficient detail identify the impact including any measures or design elements um that have been included by the project sponsor to avoid or reduce impacts. Part three should also explain how the lead agency determined that the impact may or will not be significant. Each potential

impact should be uh assessed considering its setting, probability of occurring, duration, uh irreversibility, geographic scope, and magnitude. Also consider the potential for short-term, long-term, and cumulative impacts. Well, it's going back to the the diesel fuel as opposed to natural gas. So, how should we address that? How do you meet that? I think it's just like like you said that I've been told she she said it too that the state told them they have to have a continuous on-site means of powering the generator. Okay. And having a having a natural gas tank is is on on site. They have a tank that big that would feel you'd have to have LG which was just is a whole other nightmare that that they don't want to or do they want to get into. So, right. Okay. I'll I'll write something to that effect. Um, so far I've got state requires on-site power generator uh which which essentially can only use diesel for for its source. Right. Ultimately, that's the result. Yeah. That is technically feasible and diesel is the only fuel that is technically feasible generator using diesel and financially feasible. which is all just out of curiosity. It's complete redundancy for these generators. They won't both be running at the same time. That's kind of a bad point. Oh, well, while you're done with that, there's two things that we have that I'm thinking about that we've had issues with the past regenerators. Okay. The weekly tests have to be done between

9:00 a.m. and 5:00 p.m. They can not done outside of those hours. There's some noise ordinances for the area. So, if if you could put that in your Okay. And then I'll put that right on. The other thing is is the around there that they're going to move the FDC out from where it is now. They have to put a a fire lane on that around where that FDC is painted on concrete. Thank you. So fire lane required where again the connection that connection that's large enough for one engine. Can you repeat that about the uh that um there's two things. Weekly test has to be done between 900 a.m. and 5 p.m. That's the first requirement. And a fire lane uh has to be provided at the connection. Um large enough to allow one truck in there. One engine, one fire pumper. I mean it's the one week requirement of healthcare requirement. Yeah. Why do they have to run one test? I'm just curious to do it. Well, we do month it's environment health department. It seems like be more stringent hospitals. Okay. Very regulated by the department. Okay. All right. All right. Um and this isn't sprinkler. It's not. It's small. It's pretty concrete box. You're good. It's a utility building and plus water doesn't work too well with electric electricity. So you try to avoid putting water on it when you can. So it is non-combustible construction but the risk is many. Okay. All right. Anything else that we should be covering? I think we get the I think that's it for the site plan. What's that?

I think that's it for the site plan. Okay. I just have one more. Yeah. So, what assurance do you have? Like you said, you got air intakes for your air handling system. Have you done wind tunnel analysis to prove that your exhaust isn't going into your air intakes? My only concern is you find that out later and you got everything in place and it's a real nightmare for sure. Sure. Um they have not done modeling on it. It's um just following the mechanical codes. You have their rules about how far apart things have to be and what the height is. they were looking at the prevailing winds and just making sure that we're exceeding all of those requirements to make sure that it doesn't become a problem. And I guess the other question is the neighbors. You want to make sure those streams don't end up in neighbors of wells. Sure. So ultimately it's a 20ft tall building and then the stacks go up another 30 ft. So, you know, it's um exhausting that air quite high. So, by the time it gets to neighbors or to the air handlers, it really should be pretty well, you know, at that point. I agree with that. Stand in tanks just can be tricky. Yes, kind of. Anybody else anything else on that application they might ask? Do those stacks have scrubbers on them? That' be a good idea since it is decent field that those stacks has scrubbers on. I didn't I didn't get in that far into the plans. We just got in the day. So, should we put that in the requirement that they have scrubbers the stacks? I So, I don't know whether it's required or not. If it's if it's not required, we could ask

or could say if it was required be required. If it's a is it state level or federal level requirement? I'm not really sure. Scrubbers. Yeah, I'm not. It would be EPA probably or DC. There's a certain Sorry, I I don't know the top. That's right. I got to believe there's a certain discharge of certain percentage of discharge of contaminant that you can have. Anything over that is not allowed. So most of the time when you put in a exhaust system of this magnitude that that that has a both stacks have a scrub ra. So check the So they're both diesel engines. Do do they are are they diesel engines that run on a do they run on a is there also a tank for death pardon fluid death fluid that cleans the exhaust. I think I would need the engineers to answer that question. Um I'm not sure the answer because if if so our trucks it's it's a state requirement. These trucks have a fluid that clears the exhaust. is color but depth fluid and I'm wondering if this is the same type of system that's it might not be required because we don't really have scrubbers on our trucks. Yeah, I don't know if we scrub any diesel exhaust on them generators any so maybe they got that that additive that cleans the exhaust out. It's a question, you know. Yeah. I mean, again, it's just one more thing to maintain and and do something, you know what I mean? Understand. I get it. Um I I think the height requirement of the exhaust and the whatever. I think the hope is is that they never

get used just except for their weekly test. Well, yeah, just a weekly test. That would be a very nice word. Um, unfortunately I think the hospital has found recently the power goes out fairly frequently. So, um, more and more so. Yeah, this is definitely a needed needed upgrade. I don't spot anything on the drawings, but that being said, I'm not an engineer, so I will have to check with that one. Just check on that and just for nothing else included in the No, it was just a thought I had. Yeah. No, that's understandable. All right. Any other comments or concerns or do you have any suggestions or concerns? Nope. All right. So, I guess we're moving on to this. Well, we got Don't we have to approve the special use permit then or you? I believe that's the order, right? Yeah. Yeah. All right. Can I have a motion to approve the special use permit for this project that the hospital's undertaking at the hospital? I'll make that motion. I Jim second by further discussion. So this is and for the life of me I can't figure out why this wasn't why this is even like it is. You have a hospital that's been there over 100 years. You have a code that's been there since 2017 since we redid it or something like that. Mhm. And they put long-term healthcare facilities as need of a special use permit right smack dab where the hospital has been for 100 years. I don't know. So that's a use permit you're going to approve. I hope exactly. But I think it makes them come back every time they add on or do something. I mean, as hospitals do kind of sprawl and move around, at least it gives us the ability to

Well, it gives you if if something becomes a nuisance because it's such a large business in the middle of town, I guess it gives you an option to Yeah. revisit any nuisances, right? I like hospital. Yeah, it's convenient. Yeah. All right. So, we've got a motion. We've got a second. Any further discussion for our special use permit? All right. All those in favor say I. I. I. Anyone opposed. All right. Motion carried. All right. Next thing is the site plan review. Um approval. We did the shortse seeker the part two and three. Uh looks like everything's square there. Um can I have a motion to approve the site plan? Does she has larger plans? We mind just I guess taking a quick look at the if you can blow up so I can read some stuff. Yeah. experience. Yeah. So, the hospital is basically surrounding this. The ED entrance is actually back here. Yeah. This is all parking lot that goes, you know, basically around the hospital. for the nurs. Yep. So, right now, this is actually utility yard. They've got a fence around it. And this is where the temporary generator is. Um, and you know, we're going to build it out so that you have kind of a concrete box there. Okay. We'll be putting in a new driveway off of the EV driveway there so that they can still they've got their like trash connectors and dumpsters there that they'll still be using.

So you only have temporary generator now right now. Yeah. And that's what So you're out of compliance with just one generator. Gotcha. Okay. Yeah. They've been working on a solution for quite a while, but we're at the point where we really need to pull the trigger. Okay. Yeah. And then the fuel tank's going to go back here. This is kind of a long just access area. Um and then um the uh our army connection that we're mentioned is going on a different plan. It goes right here just outside the fence. So this marked is going to be and then this is also the location for the drive. And then Roy, do you have code requirements on all that stuff? The fill station like the relocation of your FDC and what they need to do while Well, they weren't so I asked to have the FDC relocated because way back in the middle where they're putting the tank, right? Right. So, they're moving it up. So, that's that's good. As far as the FTC, it's got to be a a five in store. That's all code stuff that I'll get into when I look at the plans. I guess during all the relocation, I just want to make sure you're happy and eating that. Oh, yeah. I mean it's in a much better place. The new place is much better than even the old one was a handjack 100 foot and 5 in hose and it should be moved during first construction. when we get into building location. Um, the

both the FBC and the fill station for the tank. Did you say there's going to be a fill station there for the tank? That should have impact section. Yes. And the fill station should probably have some of that containment to the tank overflow. I'm not sure about the answer to that. So should be visible visible and visible and it's the word I'm looking for be able to be heard by who's ever filling out the I think right and you don't care if the generator should run. Yeah. Of course, if the generators are running, absolutely. Well, I know, but like I'm talking first responder wise, there's no indication that the generator's running. Is that on the fire alarm panel? It'll be tied into the fire alarm. It'll be tied. Okay. Oh, what you is there going to You're putting fire alarms in that building, I'm assuming. Yes. Correct. Yes. And carbon dioxide alarm. Okay. Perfect. Any other comments or concerns? This is stuff I just assumes on the plans again. We just got a day today. I got that ready for the site plan rather.

We have a motion to approve the site plan as presented. I'll make that motion. Second. Can I add one more thing before you approve it? Yeah, go ahead. Go ahead. Um, get a third party electrical involved in the beginning. Okay. I think you guys usually use Commonwealth or the inspector or one of those two. Oh, for special inspections. Yes. Oh, sure. Because I'm probably going to have them look at the electrical portion of the plans. Okay. Um, but this the majority of this besides the site plan and stuff and some of the fire safety stuff is mostly electrical. Yeah, we don't do electrical inspection. So, you gota I I would get one of those three companies involved almost immediately. Okay. And I think we already set up the account for that review. Yes. Question. We got a motion. We got a second. Any uh further discussion? All right. All those in favor of the site plan review that the hospital is presented to us say I. Any opposed? All right. Motion carried. So you guys should be all set. All right. If you need anything else from us, just sounds like a good project. You can only other thing I think was our January March. Okay. So Joe was asking about the one that he wasn't here. I wasn't here for February. So I guess I think you guys probably already approved that one. No, you didn't. So we did have So we did have a meeting in February. I forget one of them. March was the one that you were out in March. Yeah, one of them I had to go back and recreate. Okay.

You can vote to accept whether you were present or not. No, I can vote even if I wasn't there. Okay. All right. Well, I'm going to make a motion to approve the January, March, and April minutes. I'll make that motion as present. Can I have a second? I'll second those. All right, Mike. Any further discussion? All right. All those in favor of the January, January, February, March, no January, January, January, March, April, April, say I. I. I. Anyone oppose? All right. Motion carried. All right. Is there anything else, Annie? That maybe didn't make it. Okay. We are. We are good. All right. Can I have a motion to adjurnn then? Mike, second. Second that. All right. I'll further discussion. I know, but we have to do it, you know. All those in favor of adjourning say I. I. Anyone opposed? Motion carried nay. It looks like our next meeting in June is the second. Is that right? Yeah, June 2nd. That's the first Monday. We'll be back again on June