City Council Meeting/Strategic Session - Regular Meeting

11/25/2025 meeting. Roll call.

Greene? Here. Seton? Here. Houseman?

Here.

Furman is absent. Stamen?

Here. Would everyone please stand for the invocation given by Eric Stager from the Heights Community Church and remain standing for pledge of allegiance.

God, you are good. There's no one like you, and we thank you for the opportunity to come to this room and bring all of the wisdom and truth that that we have. We know that you are the author of that, and so we ask that you would bring more and that you'd be present here, that you guide our leaders, that you bless our city, and that your presence would be felt. And they just give us wisdom. And you are good. And we love you. Amen.

Amen. Amen.

First item tonight, business prior to public input. Item one is a public hearing on proposed budget for the fiscal year ending 12/31/2026.

Okay. We'll open the public hearing and the staff report will be given by interim finance director Amanda Guenther.

Thank you, mayor. Good evening. Mayor, members of the council. Before you tonight is the proposed 2026 budget for the city of Collinsville. Two weeks ago on November 10, we posted the public hearing notice regarding this budget. Tonight, you will hear the public hearing and on December 9 in two weeks, we will adopt this budget. Some assumptions and direction we use regarding this budget. We use a conservative approach for estimating revenues due to the uncertainties within the economy. We continue to hold

the

council mandated fund balance percentage of 20%. The conservative approach has walked work has worked well for the city so that if we encounter downturns, we can also withstand them. We do not use a standardized CPI increase for estimating expenses. We reach out as early as September to our departments. They put in requests.

Sometimes there are cuts, but we look for less priority items so that we can cut without making substantial impacts and get the funding we need for the necessary items. This budget is balanced. This year with property tax, we only did a 5% increase. This 5% increase is to fund our public safety pension requirements for 2026. We have had no city portion over the last few years.

Some highlights for you. The twenty sixth budget including fund balance, internal transfers, and other financing totaled 97,000,622. Again, this is a balanced budget. I do wanna talk of the next number, unassigned fund balance. This amount has gone up to just over 22,000,000 this year from 17,000,000 last year.

Part of this is because we took general obligation bonds out in the last two years to fund many multiyear long term capital projects. These projects are nearing completion, but because they are large, they take multiple years, and they are still open. These projects are the Fire Station 2 as well as Horseshoe Lake Road infrastructure project. This year, we also have a new solar project for the wastewater treatment plant. These are large capital projects.

We received the money in the current year, but we may have not spent it all until the following year. This then makes it sit in fund balance as we carry them over from year to year. It continues to roll up into fund balance at the end of each fiscal year. Most of what we're spending will be we are using is the finance money, which rolls into unassigned fund balance in 2026. As you can see here, capital expenditures is right at approximately $29,000,000.

These, again, are a lot of carryover projects, and Derek will go into these more details as he discusses the CIP later tonight. Grant funding is showing at about $7,000,000. This is additional free money we get to spend to do things that we need, and we do not have to pay for them in the long term. So it's great. Water and sewer is going to show a projected fund balance around 25%.

This is slightly higher than recommended, but we do get emergencies in this fund so we can prepare for those. The general fund is going to be projected to be about about 22% at the end of the year. This chart shows the revenue by fund type. As you can see in the general fund here, we have gone up slightly, but not significantly from the '25 budget to the 2026. This is typical and pretty standard for growth.

The capital improvements, again, you can see the budget for '25 is 5.3, and we are sitting at 7.1 proposed. Again, higher from last year, but you can see the current expenditures for twenty five year to date are much lower. This is due to the unassigned fund balance for a lot of these projects. The next one you can see is special revenues. There's a pretty significant increase here, and it is due to, an increase in revenues due to some grants.

Lastly is the enterprise fund on this page. The fund balance has an increase in revenues because we are getting a substantial $1,500,000 grant for a sewer lining project. This slide is revenue sources by fund. You can see the difference between '25 and '26 from '84 to '94. The biggest difference between these two is the unassigned flood balance going from '17 to '22, as well as if you look down near the bottom, sales tax is showing almost a million dollar increase.

The largest change with the sales tax is how the state is allocating those funds to us now compared to what they were in the past. Other than that, most of these revenues, you can see, are pretty stable across the board. The $10,000,000 discrepancy between the bottom two numbers you can see on the note, this does not does not include or as it does excludes total financing sources here. This, again, is where majority of the increases come, and it is due to the financing side. On to the pie charts.

This is a revenue pie chart from '25 to 2026. Majority of the revenue streams come are pretty stable from year to year. You can do you do see that there's about a 4% increase in unassigned fund balance on the top right on each one from 20 to 24% from this year to last year. Sales tax does show a slight decrease here, and that's because of the increase in the 10,000,000 between the two years even though I'm telling you it's going up. Everything else is pretty consistent across the board when it comes to the percentages.

Property tax. This this slide tells you the property tax as a trend over the last ten years, and the right side shows you what we are planning to levy. All of the $3,700,000 is strictly going to the police and fire pension fund showing zero to the city. This table here is the water and sewer rates from '25 to the proposed 2026 increase. We are proposing a 9% increase in water and sewer rates.

These are this is already projected in this budget. As you can see from the slide, we are seeing huge increases in chemicals and utilities in cost since 2021. Chemicals at these plants have increased by approximately 71 since 2021, and utilities have gone up 82% in that same time frame. This is why the city took on the solar projects at the water plant and the wastewater plants since they are our biggest energy users in the city, which is also what has led to the increase in the water rates. And you can see from this chart in yellow, this is where Collinsville stands from year to year.

We have not moved up and down. So each communities are also more than likely increasing their rates at a similar percent to what they had last year. This table and slide shows you the expenditures by type. Our four main ones are personnel, operations, capital, and debt service. Each year, we see increases in personnel due to wage increases as well as we are currently seeing significant increases in health insurance.

We do typically see growth in this category year after year, and the table does show that. Operations is the next line. It shows a steady growth, but this also leads to the increases we are seeing from the outside to maintain our operations. It is less than a 10% increase. The next line is capital.

This has a significant increase. The large increase is again ongoing due to the multiyear capital projects that we are working on. Debt service is the last line item here. This is an increase due to the new debt we've issued in the last two years as we start making these payments. Again, in '25, we took on the wastewater solar plant compared to before.

Expenditures by category. Twenty twenty fives is on the left. '26 is on the right, showing the difference here between the two. You can see they're fairly consistent, but each of them are increasing slightly from the left to the right. On the next slide here with the pie chart, it does show you how they are increasing.

This is it shows you that capital has increased by about 2% from last year and that debt service has increased about 1% from last year. Expenditures have increased by about 11% from the prior year budget. Some highlights for you regarding expenditures. Again, year over year operational, we see increases due to inflationary items such as personnel cost, work comp, as well as other benefits. On external increases that we cannot control, that's your chemicals and your fuel, on the contractual increases, its insurance, utilities, as well as telephone costs.

The total budget in increased stem from increased amounts of capital being carried forward from '25 to '26 for the Fire Station 2, solar array projects, and the Horseshoe Lake Road. Lastly, fund balance. This is where we stand. As you can see, the categories are on the left from general fund down to water sewer and water sewer capital projects. We have taken hits on the fund balance to help some of these cost increases.

Some of this some of it is to pay debts in the specialty funds with the restrictive cash and monies, but we are all within our guidelines that council authorizes us to be in. That is my overview of the 2026 budget. We will be presenting this again in two weeks at the December 9 meeting for approval, and I welcome any questions you may have.

The only question, could you explain the, in the first slide, I think the first, second slide you talked about a 5% increase.

That's

from increased

Property tax.

Property tax, but the rate is increasing. I think we make a point that the levy is increasing because of the property valuations, right?

That's correct. So essentially the levy that we're proposing like Amanda mentioned is a 5% increase and that as you can see that outlines there it's wholly going to police and fire pension. So that's really just to keep pace with our statutory requirement. You can see as far as the twenty twenty six rate on the Madison County tax rate and St. Clair tax rate, it did go up a little bit. My understanding not being a subject expert matter in the property property tax assessment is essentially that's a reflection of an increase in the AB in the city which is typically possible. So

I guess the point we're not increasing property taxes 5%. The levy is increasing, we're not increasing.

Correct, well, yeah it is 5%.

Oh there is. Right. Okay.

That's again, that's in order to keep pace with our statutory requirements for case and fact. Okay. Zero of those dollars goes towards the actual general fund.

Okay. Any other questions or comments? Being none, next time. Oh, I'm sorry. Is there any public input, anyone would like to have any public input on the proposed budget from the left side of the room? Any input from the right side

of the room?

Being none, we'll adjourn the public hearing. Now next item.

Item number two is the ordinance rezoning property located at 250 St. Louis Road from R1 Sikle Family Residential District to PB2 Plan Limited Commercial District.

Presentation will be given by Human Development Director Travis Taylor.

Thank you mayor and members of council and I might need a little help changing the slides if you wouldn't mind unless there's

a quick record.

Thank you again. The request before you is a request from the owners of Dairy Freeze to rezone the property north of Dairy Freeze from R 1 to P B 2 Planned Business. Plan Limited Commercial District. The plan district will allow for the development of a parking lot on this site that will directly serve dairy free to the south. The parking lot proposed will be about 8,200 square feet and nine total parking spaces including one ADA space.

Note that the plan district is noted here because this does require a deviation. The developers are asking for a slight deviation from the buffer between the commercial parking lot and the residentially zoned property to the north. The minimum required buffer is seven feet with one tree every 50 feet and they're proposing a two and a half foot buffer with a six foot privacy fence. We'll get into that a little bit into this presentation. Sorry about Here's some pictures of the site.

This is obviously both earlier this year during construction of the St. Louis Road project and after. As you can see, this is the dairy free site, the property to the north owned by the same property owner alongside the property to the north of that also owned by the same property owner. This site was cleared. It had a residential structure on it.

They cleared that and returned it to green space in preparation for a potential parking lot which you are seeing this evening. The property is currently zoned r one and is called out as r one single family in our future land use map, requires us to give this a little bit more scrutiny. Staff did review this request against our our Saint Louis Road corridor plan, the the Great Streets plan, and find that this meet meets the intent of that plan as it calls for a mixed use development along this corridor. This furthering the development to the north of Dairy Freeze will actually offer quite a few benefits to the area and we'll call those out as we go through here. But overall staff believes that in conjunction with the benefits that this is gonna add to the area and the Great Streets plan that this should be should be considered.

We would support this request. Here's a view of the site plan. As you can see here, the proposing nine angled parking spaces. A couple of big items of note, the obviously, the deviation which we'll get into a little bit here between the site between the site's parking lot and the site to the north in the residential structure and what the buffer is entails here. But the addition of the stacking lane for the drive through for Dairy Freeze is going to, in staff's opinion, be the biggest benefit of this development.

Currently, the drive through, it dumps right onto or feeds right off of Maple causing quite a bit of congestion during peak hours. The drive through here will actually offer more on-site stacking for vehicles. And during peak hours, it will also divert traffic to the alley instead of being so close as it were to the intersection of Maple And St. Louis Road. This hopefully will help that congestion a little bit during the dairy freezes peak hours.

The deviation proposed is a two and a half foot wide buffer as opposed to the required buffer that the required, my apologies, seven foot buffer. This is a six foot tall privacy fence that they're proposing between the commercial parking lot and the residents to the north. It is staff's opinion that this meets the intent of our ordinance by buffering that commercial parking lot and failure to grant a deviation of this sort would really restrict the site's ability to offer parking for dairy freeze and allow dairy freeze to make these improvements. So staffs in general support of this deviation from our buffer requirement as we believe the fence meets the intent of the ordinance and while the width is not met and some of the landscaping requirements here are not met, We believe this is this is favorable for the site development and the surrounding area. Staffs reviewed this against our criteria for planned district ordinances and our criteria for zoning, we find we we recommended favorable consideration to the planning commission who also reviewed this and also recommended approval to the city council.

With that, I'm happy to answer any questions you might have and yes.

Only question I had, how many parking, how many stacking space they're gonna have? Pretty quite a bit.

So my apologies that it's not called out but my estimation was we'd probably get about five. Okay. Maybe six depending.

Okay. Any other comments or questions?

Is that the apron going out there or the approach either way on St. Louis Road, is that going to change the current design?

It it shouldn't. No. I believe they called this out. They might they might do a few improvements to the alley itself but I don't know that they're going to We haven't reviewed the civil construction plans just yet but I don't know that they're going to change the design of how that alley access No.

I mean on Saint Louis Road.

Oh, apologize. No. They will not. They are stopping at the at the the sidewalk. So, they will not be manipulating any of those curb cuts that the city is already reporting.

Okay. And so if it's flowing like into the alley though, how would is it going to like make it weird for people still going to get like backed up on Maple? Because otherwise like if it's trying to think this through, would people like those driveways for those houses there are in the back. Is it going to like prohibit people being able to get out of the driveways if it's that backed up? I'm not sure trying to think of what the closest house would be. Sure.

And so are you talking about access those driveways off the alley or the driveways off

of the

The driveways off the alleys. So staff believes that at any given moment and those who frequent dairy freeze probably know better than we can surmise. But staff believes that most of the stacking required for dairy freeze during its normal operating hours are gonna be contained on-site. However, when it does bleed out, I think what we're gonna find is stacking on Maple. So they'll be stacked on Maple on the North Side Of Maple, which I believe is also no parking. Is that correct? Yep. Which I believe is no parking for this very reason.

Okay. I misunderstood you then. I thought you said they would flow the stacking would flow into the alley.

Yeah. And I'm sorry. I misspoke. So it'll come off Maple, but their entrance to their site will be on the alley instead of directly onto Maple. So they will have to they'll they'll jog into the alley and take a left into into the site. But we don't find, I don't believe that we'll see any stacking on the alley itself.

Okay.

Any other questions or comments? Being none have a motion to approve. So moved. Second. Motion by Seaton, second by Houseman. Roll call.

Green. Yes. Seaton.

Yes.

Houseman.

Yes.

Statement. Yes. Item number three is an ordinance rezoning property located at 5215 Horseshoe Lake Road from R1 single family residential district to PDP three planned business park

Again, Travis Taylor.

Thank you, mayor and members of the council. You may recall in 2024, the city approved the subdivision and annexation of this property. We at that time approved the subdivision of the property into three parcels, two commercial lots, and one single family residential lot which was the property owner's own lot that they chose to retain. We did that subdivision in preparation for future commercial development and that is what we're seeing this evening. The owner, Bawa, has requested that the parcel be rezoned from R 1, which is what we bring all of our annex property into.

That time we chose not to change it because we were awaiting details of the development itself and wanted to make sure that if they needed deviations we could capture that through the playing district process. So at that time we just zoned it in R 1 with the anticipation that this request would be coming. The request is to Zone 2 P B P 3, our planned Business Park 3, which is also the same zoning district as a lot of the surrounding properties. The developer is proposing a development on a six acre lot, 9,000 square foot truck stop gas station with that's a typo that should actually be three diesel filling stations and six passenger vehicle filling stations. They will also be constructing a new public road off McDonnell Lake Road to provide access to the site from McDonnell Lake Road.

This is an overview of the zoning. It is currently zoned r one along with the other properties that we annexed at that time. The property is within our district. We'll mention that a little bit in more detail on one of the next slides. And you can see that surrounding properties are all zoned plan BP3.

So staff is believes that this will be consistent with the surrounding area in zoning. This is an overview of the site plan. You can see here the new road addition coming off of McDonnell Lake Road. These are the diesel filling stations to the rear, the convenience store gas station with an attached restaurant currently proposed, and then the passenger filling stations off of McDonnell Lake Road. This is a three quarter access off I'm sorry, off Horseshoe Lake Road.

This is a three quarter access off Horseshoe Lake and I will I'll call more attention to that later. So in staff's review of the future land use plan and our future land use map, we also consulted the Eastport land management plan which called out this area for primarily distribution and manufacturing and light manufacturing. Staff believes that the use of this property in the way that it's proposed as a truck stop or gas station will directly serve and support the businesses that the Eastport Land Management Plan calls for. And so we are in support of this request. The plan district is solely required for the land use.

The BP three does not currently allow the truck stop gas station land use but it is a supportive land use in that area. So staff believes it is a is a a land use that's consistent with the surrounding zoning and would be supported by our land use plan. We also called attention to that. We added gasoline stations and convenience stores and truck stops to kind of be inclusive. The land use is a 9,000 square foot building.

Most of our gas stations hover around three at best. And so staff wanted to accommodate that obviously with the focus on diesel fueling stations as well. We wanted to make sure that we captured truck stops and the gas station could be in store land uses. We evaluated this of course against our plan district objectives and we find that it meets. And we also evaluated it against our zoning analysis criteria and in much of the same ways that I explained it just now.

We find the land use is consistent with surrounding area and the future land use map and conference and plans support the request. Calling a little bit more detail to the site itself. We've got a buffer between the development and the neighboring property. The transition buffer is required because it will be a planned business park three and this will be an R1 single family much in the same way we see much in the same way with the parking lot we just reviewed for dairy freeze. And so they are proposing a buffer, a proposed buffer consistent with our plans.

This is again an overview of the site plan. We'll delve a little bit more into it. The preliminary elevation submitted to us appear to meet our design guidelines. More details to follow once they submit civil construction plans and their building plans. But currently, staff does not anticipate any deviations with the elevations or the design of the building.

And as part of this process, the city does have a master transportation plan for this area and so with significant development we are pushing developers to CBB, our traffic consultant who will who wrote that plan as they come to make sure that we are doing and requiring the improvements that are necessary to not only support that development but also pave the way for future developments and the traffic that's going to be caused. With that, they did a traffic and access analysis on this site and the access analysis being the key driver of some of the improvements that were made in the site plan. Specifically, CBB called out that the site developer would need access off McDonnell Lake Road as a requirement and that new public road to the north, which will be reviewed in a future subdivision plat approval tonight is called out on this plan. It will cul de sac and this road is beneficial as it will not only provide access to the the Bawa Bawa's truck stop, but also to potentially now two developable commercial sites to the north. And then they also are requiring only a three quarter access off Horseshoe Lake Road.

Little bit difficult to explain. What it's going to allow is if you're channel traveling west on Horseshoe Lake, you can turn right into the site. If you're traveling east on Horseshoe Lake, you can turn left into the site. However, if you're exiting the site off out of this entrance and exit, you can only turn right. And that's to avoid trucks or vehicles from traveling across all the lanes of traffic as they will be built with our road improvement plans in that area to turn left and travel east.

So we got a three quarter access here allowing three turning movements. And with that, I'm happy to answer any questions you might have. Again, this is a planned District BP 3 with the only deviation being the land use for the gas station and convenience store.

Any questions or comments for Travis?

What's

the name of this? Do they have a name for the truck stop? Is that

They do not. No. Oh, There's it's not

not part of a chain or any other big

Right now they have not revealed to us who the what the name of the truck stop will be or the primary provider, fuel provider.

There's no houses really, right? Just looking at that, there's no houses nearby?

So the one house nearby is the owner, the Forney's, who sold this lot to the developer.

And that

is a single family residence and you can see it a little oh, I apologize going the wrong way. You can see it a little bit. Well, you can see it pretty good on this this plane. But this is a single family residence. It'll be just south of the new road that they'll be developing. And then this is an existing building that residents had on-site for the maintenance of their land.

That's the building that Forney Farms used to have their little produce stand?

Does anyone live in the home?

Yes. It is they utilize that but the produce stand itself which is south of the residence that will be going away.

I'm assuming like the other properties and around it will probably not get used to residential use once something like this goes in it probably get rezoned as well?

We're anticipating this whole area to eventually turn over as landowners sell into similar uses.

So if trucks are going to make a left and go eastbound they'll do that off of McDonald?

Correct. And that'll be with our road improvements obviously a much safer road after our improvements are complete and Mr. Turner might be able to explain the timeline but it will be lit here in the future as well. Will be a lighted Okay.

And I have assumed you know I hate to assume but I would assume most trucks would be going back to two fifty five anyway, whether they're gonna go to fifty five seventy or whatever as opposed to trying to go to one fifty seven and down.

That was CBB's assumption as well. So Okay. The benefit of submitting this to a traffic and transportation engineer is that they can evaluate those and then make estimates on where those turning movements are most likely to be and they did also estimate that most of the trucks will be traveling out towards the interstate.

And that is an IDOT maintained road, correct?

Horseshoe Lake Road is city maintained up till Forney Lane which is right here. So this is the site, the city maintains everything east of the Forney

Intersection. Okay.

That's all I have.

Any other questions or comments? I have a motion to approve. So move.

I'll second it.

Motion by Houseman, second by Green. Roll call.

Green. Yes. Seton.

Yes.

Houseman. Yes. Stamen.

Yes. Thank you.

Next item on the agenda under council discussion is a 2026 capital improvement plan.

Presentation will be given by city manager Jackson.

Thank you mayor, members of the council. Before you this evening is a review of the draft 2026 capital improvement plan. As the council knows this is an annual document we put together every year to really show the community what projects we're planning within the city. These are usually our largest investment projects and we like to share that with the community so we can kind of see, show the progress we're making on a variety of fronts. So we'll start off with just a couple of definitions.

What is a capital improvement? Kind of go over the categories and I will be jumping into each department. All the department heads are here this evening so if there is a particular question any of the council members have about any of the projects, please I'd encourage you to ask those questions and then we'll get some feedback for you before we wrap up for the evening on this. So a capital improvement, how we typically define it is an investment to build, enhance, replace infrastructure or some type of asset within the city that is multi years, generally about $10,000 or more. We group those into four different categories.

The first is infrastructure. As it sounds, that will involve roads, bridges, water lines, storm water systems, and most recently we've grouped in solar installations since we've done a couple significant projects here the last couple of years. Public facilities, that's another category. If it's city hall or the police station, fire station, any of the facilities that the city is operating out of, if it's new construction or major renovations, group those together as well. Next category is equipment.

So that typically will be any type of high value tools, machinery, technology or any type of special equipment that our departments are each using in their respective service delivery to the community was how we group those together. And lastly is vehicles. This is typically one of the smaller categories we got but it is important for us to constantly be upgrading our fleet, putting patrol units, fire apparatus, utility trucks. We have a variety of different fleet vehicles here at the city that we utilize to provide services to the public. So when it comes to priorities and how we do this every year, in no particular order, these are usually the things that come to consideration as staff is looking at the projects that we have scheduled and we do do a ten year CIP to try and forecast and budget accordingly for large ticket items as they're planned.

So, just to quickly go down this list, anytime it's a public safety or health improvement, you know, we want make sure we're prioritizing that. If there are legal requirements for these projects, if it means addressing a state or federal mandate, those are things we certainly keep on the horizon too if it's a date that's due for any particular project. Deferred maintenance, will a project, if we do it now versus punting and doing it later where it would cost more, would be more expensive for us. Those are things we're typically always keeping an eye out to make sure projects aren't snowballing in cost if we delay too long on it. Budget impact and funding.

If the proposed project will actually lower operation costs, that's something we're always looking at. And then will the project qualify for any grants? If there's ability to get additional funding to offset our local funds to pay for those, those usually rise pretty high to the list. Economic development, a project that generate additional economic development from the community is always a key one. Strategic alignment, as the city knows, as the council knows, we have a strategic plan and there are projects we've identified on there.

So anytime we're trying to advance those, it always becomes a priority. And then last but certainly not least is this input we hear from the community as well as the council members for things going on in the city to address any particular facet. So with that, here is just kind of a quick high level summary of the projects themselves. There's actually 64 funded projects on there at a tune of $28,000,000 In addition to the funded projects we also have 54 what we call mid year review projects. These are projects that aren't funded right now.

If there is capacity after we do the audit in July of or excuse me, June 2026, there is additional capacity or if any of the projects that are funded come in under budget or get delayed for whatever various reasons might happen, we do like to include some midyear review projects as well to slot into those. We have about $7,000,000 worth of projects there. That will be one of the final slides that we look at. So all in all, this includes about 118 projects excuse me, 119 projects and it's about $35,000 million dollars worth of projects overall. You can kind of see here the first table we have is based on departments.

The biggest cost when it comes to departments is obviously this year going be the fire station, fire station two. We got about $11,000,000 worth of improvements there and then right behind that is the wastewater treatment plant and that's really due to some of the solar projects and some of the lift stations that we'll cover here in just a second. All the projects are viewable on the city's agenda for this evening. You can see on the bottom right there is kind of the sample project sheet. That is something that myself and all the department heads work on.

Really starting in July to identify them and then as we get further into the budget to see what capacity is, we refine that. That way the public's able to see specifically project descriptions, existing conditions and what we're trying to accomplish with each one of those. The next kind of summary here, this is just basing those or grouping the projects into those four types. So this year because of the fire station project, a couple facilities we got in the parks department, that is the majority of the projects this year is at facilities. Right behind it is infrastructure related to a couple of roadway projects we got as well as solar projects and then smaller footprint this year is equipment and vehicles.

The bottom table, this is based on funds. So there's a variety of funds that go into the capital improvement plan and you can see here the majority of those are coming from the capital projects fund. But really as Amanda mentioned during the budget hearing, financing CIF, that's financing of the capital improvement fund, that's related to any type of general obligation bonds that we're using or if it's a death certificate and that's specific this year for the Fire Station 2 project as well as the silver projects at the wastewater treatment plant. So now we'll kind of go into each project by department. I won't hit every single one of these because this will have to cover but again counsel if you have questions on any of these ones you see please don't hesitate to ask me.

I'll try and give an explanation of what we're doing with that project and if need be I'll ask the department head to come up and talk about it. So for citywide there's five projects funded at an estimated $548,000 One of the big ones on this list, as you can see, is the tuck pointing of City Hall. This building does have a lot of brick on it. This is one of those preventative maintenance items where the longer we delay, the longer that price goes up. So we are looking to move forward on improving that this year.

In addition to that, we do have two failing air handling units here at City Hall. So you see a large ticket item there for HVAC replacement. And then also we're looking to do a camera upgrade at City Hall Police Department and as well as Main And Center and Main Clinton. I think I got a question related to IT disaster recovery sites, I want to speak to that. That is specifically related to if the City Hall infrastructure, network infrastructure, where everything's housed here is for some reason destroyed, It's basically having another on prem location within the city, a gateway convention center as a backup.

Right now, we pay for that service already. It is a cloud based service we have, which is about $60,000 annually. That project will pay for itself after a year and a half to have an on prem location as a backup at Gateway. So just want kind of speak to that because I think there was some confusion on what the disaster portion of that means. It's just preventative. If there is something that happens uptown, we'll have a backup of all our network infrastructure.

The have a generator?

I believe it does. Jamie, the gateway center has a generator on-site?

Yes. Yes.

It has another generator on-site as well. Thank you, Jamie. Okay. Moving along, fire projects. As mentioned, Fire Station two is the lion's share of the projects going into 2026.

We have divided this project up into a couple different facets. Basically the first is really for tracking purposes. One for construction and owner rep cost and the second one you see at the $2,267,000 mark is for other property owner related things such as acquisition of the property we got, fixtures, furnishing, appliances and equipment. This is part of the twenty twenty four bond that Amanda mentioned earlier that we got. At that time we pulled out about $8,225,000 so we do realize this project will require additional funding to go out to get that.

I want to refresh everyone to say that the project once we have the final cost we are about 95% done with the architectures design of the project itself. Once we have that final cost, we'll be huddling up with council to evaluate what the additional debt service might look like as far as the impact of that project before we move forward. And that will absolutely come back to the council before we move forward with the project itself. Beyond that, you can see the bottom three items there are all related to equipment, cardiac monitors. Back in September, Chief Bailo brought before the council an agreement to get new cardiac monitors. Those will be outfitted in all of our frontline service ambulances as well as the engines.

In addition to that, we

have Lucas devices. Those are specifically designed for if someone needs CPR that's going into cardiac arrest. And really want to give a shout out to Chief Balo and Deputy Chief Reese on the self contained breathing apparatuses. There's a large dollar amount there for $348,000 for that. They were able to get a 90% funded grant through FEMA on that. Definitely well done on on getting a lot of mileage for grants on on fire department. Next, gonna move into the police department. Police department has a variety of of projects. There's 12 of them in total at an estimated $653,000. We do need two HVAC upgrades at the police department.

One is for the actual the jail unit over the jail and the and the police department. And the second is down at the Warren Bill Hearts Animal Shelter. We're in need to replace the HVAC unit down at the shelter as well. Beyond that, you can kinda see we we have our typical fleet replacement of police department vehicles. As you can imagine, those get a lot of mileage and a lot of use just of the nature of what the police department does on a regular basis. We do have one vehicle for admin for one of our lieutenants that's in need of being operated. Beyond that, you can see a variety of equipment items there, body body cameras, dash cams, taser replacement. Those are ongoing projects. We actually already have all those all that equipment in hand. It's part of a multi year payment process.

So the body cams and dash cams will fall off here in 2028 and the tasers will fall off in 2029. And then lastly, you can see at the bottom there, we have a new canine unit. Currently, we have one K-nine officer at the Council Police Department where we can get back to the original level of having two. So that cost will cover the cost of procuring the new K-nine and then training and equipment related to that as well.

So we're pretty excited to get back

up to two in the Police Department. Parks and Recreation, 14 projects to the tune of $1,945,000 The biggest project here and one we're really excited about is the park maintenance shop at Woodland Park. As the council knows, whenever we took over the parks, when Council Area Recreation District dissolved, the buildings that were at Woodland Park were in really bad shape. They really weren't fit for occupancy, a lot of the issues we had at that building. And as the council knows, we've been the parks maintenance department has been staging at a Gateway Fund Park once we acquired that in 2021.

Since we just recently leased that with a lease to own situation with a wild game group that's looking to get in We are looking to move forward with the locate our installation of the new facility out there. Jared Chestnut, who is our parks and open space superintendent, there will be a place for his team to stage and as as they prepare to go out and make our town look beautiful in the parks and in other city facilities. Other items to kind of call out there, All Abilities Playground. We do continue to fundraise for that but we're looking to get the rest of the funding of that put in place so we can get that playground installed at Glidden Park. We're also proposing a Glidden Park shelter replacement that we'll use that will improve out there as well using, was that, which grant was that, Kimberly, I'm sorry for the shelter.

Madison County Pep Grant.

The Pep Grant, thank you. I'm sorry about that, was blanking on gram.

In addition to that, we had a

couple of improvements at Woodland Park for restrooms, making those so those can be utilized year round and that's something that Councilman Hausman we talked about whenever we see the big events going on out there at the first of the year for Frisbee golf and things like that. There's definitely a need for year round restrooms in the park and then also the basketball court at Woodland Park as well. We're budgeting for that. Gateway Convention Center. We have four projects there to the tune of $541,000 Two big items, upgrade of the light installation or the lights in the center hall which goes all the way down to Ballroom D.

So that is something we want to get an upgrade to. Some of those lights are aging and do the replace and that is something we're getting a grant from the state to help us with the cost for that. That will be a multi year project. So that one will be coming back next year too. We're going be phasing the approach there. In addition to that, we're looking to do an upgrade to the roof on the northern part of the building. That will be the rotunda ballroom and the ballroom C and D. It's essentially an upgrade to the

what's the name of it?

It's kind of like the Jamie, I'm blanking on the EPM? Yes, the EPM, thank you, Which is the membrane that that that is over that section of the roof, which is out of warranty, and we wanna make sure that gets replaced just for the longevity of the building. Beyond that, we're looking for a sound system upgrade, the general PA for the system there as well. That's still using some of the state budget allocation that we had from from last year. And then we do need to do we were able to take a pause on the the annual rooftop unit upgrades that we do at Gateway Gateway Center because we've caught up, but there is a need to do some upgrades from the the server room and AV room down in the conference wing as well.

So those are the projects we have for Gateway. Streets department, we have a couple significant improvements planned for Summit Avenue, Bluffview Lane and East Clay Street. 10 projects in total, about $5,000,000 We're also in need of beginning the plan for a salt storage facility at the Gateway excuse me, at the Streets Department. This is a regulatory item from IPA that we're in need of making sure that we're covering the salt that's used during snow events and things like that. So that is something we're looking to get into next year.

Additionally, another fun project on there is at the bottom, the Edison Lights. As the council knows, we did the first block of Edison Lights this year. Next year we're looking to do two additional blocks as well to continue that project which is a great way to beautify Uptown. We're excited to see how that looks during the Christmas light up parade here in a couple of weeks. In the water department, five projects estimated at $1,370,000 Here is the remaining of the solar project that was originally a $1,500,000 project.

That project is yet close to be completed. It should be done by 2026. There's still $200,000 left on there. The next item is absolutely an item of interest. This is the PFAS removal engineering and design we have planned for next year.

We're going very hard on this particular item. We are utilizing funds from the class action lawsuit the city is engaged with related to PFAS to fund this and we want to try and get as much done as we can next year with the hopes of trying to get the plant retrofitted as soon as possible. This also puts us in a good spot too by going as hard as we can into engineering design for the state revolving fund loan opportunity at the IPA to get additional funding to offset costs for the plant upgrades that we'll be forecasting here in a couple of years. Beyond that, Mayor, I know this is one you're excited about is the bottom one there, the advanced meter reading, AMI. It's a project we've been looking to do for quite some time.

We are looking to phase the project over a couple of years but essentially what this will do, we'll upgrade the technology bar meter. That will create a lot of billing accuracy improvements and create a lot of operational efficiencies for us and most importantly it will allow us to be able to notify our water customers if they do have a leak. That's something we hear often as far as someone having a leak and having a high water bill essentially what the AMI will be able to have the capability of doing as well as notifying us as well as the customer that they have above average activity to try and address that before it turns into a bigger financial situation. And the last department is the wastewater department within public works. We have nine projects there funded that are estimated at a $6,400,000 mark.

A big portion of that as you know is the solar project that Amanda described earlier. That project's original cost was $6,500,000 You'll see it did come down to 4,600,000.0 as far as what we're looking to do next year. That's primarily because we used the initial funds to procure a lot of the panels this year. That was a big deadline for us is to make sure we were procuring the panels here in 2025 as far as the safe harbor requirements to ensure we get that 40% rebate from the federal government. So overall, once we combine the 40% tax credit as well as the Solar for All Recreation SREX credits, we're looking at a 75% offset of that total project cost.

We're getting a lot of grants to offset the overall cost for that and that project will offset 101 percent of the energy utilized at the wastewater treatment plant which is by far our biggest operation. When you hear 101% that's not being wasteful, the reality is we'll probably have continued energy usage and kilowatt hour usage in there so that eventually will dip under that but still that's going to be great for savings for us when it comes to powering the plant. Other big ticket items on here, items we talked about the council, the wastewater treatment, storm water lift station. The picture on the right is the before it was repaired, a picture you can see was in not great shape. We've since done repairs, but it needs to actually do an overhaul of the lift station itself.

Beyond that, the Summit lift stations and communication upgrades are also in the mix for improvements at the wastewater treatment plant. So lastly, this is the and I apologize, I know this is a little difficult to read, but this is all the midyear review projects. It's about $7,000,000 worth of projects. These are projects that we're at this point not proposing to forward with until after the audit is completed here in the 2026. If there is capacity, we'll come back to council.

Any of these projects that do move forward will come back to council. We'd create a project sheet and we would have you review and approve that moving forward. Historically, we haven't done a whole lot of midyear review projects and typically what happens if any of these projects are not done next year, they're typically ones that rise to the top of importance for 2027 in the following year. So I just want to put that out there. Counsel, I realize that's a lot to absorb.

If there are any particular projects that you'd like to see considered for next year that take higher priority, please let us know. We'll try and build that into the revised COP once we bring it back. So with that being said, kind of our next steps is to finalize the CIP based on any feedback you provide us this evening. We'll bring that to the December 9 City Council meeting. And then what we're also going do in the meantime too is once we have the final list to share the information with our public beyond just going to their packet, we'd like to create a GIS interactive map that our GIS division does which kind of shows where all these projects are located in the city.

Can click on those, it's interactive, you can get the description and kind of expectation for what we're going do for next year. So with all that being said, counsel, if there's any questions, comments or concerns, I'd be happy to address them.

Oh, I've got a bunch. No. It's a lot to comprehend there. So any questions or comments?

I have a couple of questions. In regards to the All Abilities playground, Kimberly, is that

going to finish that or

is there

some more funds that need to be raised above this 300?

Estimated 300,000 is the rest of the funding.

So we'll be able to actually get it built this summer.

Yes, we should. And we do anticipate I do anticipate bringing resolution of approval to apply for community development block grant funds. We are authorized for up to $100,000 towards that $300,000 Oh, okay. So you should be seeing that on the first meeting in January.

Awesome. Yeah. Thank you. And then you said the Edison Lights two more blocks. Is that finishing that or are they going to we're to expand beyond that?

Troy, you wanna pass me to that

design project? Yeah. So that should be finishing it. That that'll go from Vandalia to seminary.

Okay. And then the water meters as I know it's phased, how phased? What is this gonna cover?

So the goal is to replace 2,000 meters a year until We we get them all have about 13,000 meters. So it'll be a this will be our first year of it. This is just to get us started and get going. Hopefully as the years progress we'll have enough people that we can bump it up to three or 4,000 meters a year.

So we have 13,000 and this year this 300,000 is going to take care of 2,000.

Yes and we're going to start with residential meters trying to knock out some of the routes so that we free up meter readers on certain days. We're not going to hit most of the big commercial sites yet. Those are a lot more expensive. Plan those in the future. But the goal is to try to get as many of them as we can over to automated meters.

And that 300,000 I assume since this is the first phase there's some back end stuff here from the receiving the data and stuff that will be in place.

Yeah so for the first 2,000 meters we will be installing them. They are still touch read capable. We will have to switch software programs. We've talked to a few of them and one of one of the meter manufacturers does have a software package that is is compatible with our current meters as well. And so we would just have to upgrade our current meter wands that we use out in the field. And then whenever we have at least four or 5,000 of them up to ready to go for AMI we can put up the infrastructure so that way they can be read out automatically.

So this is not including any of the infrastructure this is strictly the 2,000 meters?

Yeah this is the 2,000 meters and getting over to the new software.

Would you do this geographically or also would you be any new services would they be on these types of

meters? Yeah. So all of our new services will be on there. We do have some meters that we replace on a periodic basis through the water funds. They have a budget of about a $100,000 for meters. So they will be using that for any new meters that come in and then also for repairing any

meters. Okay.

So the goal is close to 2,500 by the end of the year but 2,000 is this project.

Okay.

Yeah, I'll tag on to that. Know we have a wish list of the things we like to see and that's been the project that I've one or three years the whole council has. I wish we had the money because I'm disappointed it's going to take us five or six years to do that. And I think we need to have discussions within the next year of how to ramp that up. That's too long. We can't wait that long to get that done.

So basically the residents aren't gonna we're not gonna see the difference in this for the residents for several years once we start this because we need to have so many online.

Yeah the goal the goal would be to have the infrastructure go in towards the 2028. So that way they'd all be coming on the Okay, game

okay. That's a while.

Yeah, I mean I know when had when we first had discussions about this, we had there were several different methods to come in. There's have a company come in and assist us with the installation, financing with them, and they come in and get it done within a short period of time. The option cost wise would be to have city employees put the meters in. And I'm sure you've done all the research and trying to do the best you can to save the city money but there again I definitely think it's something we can't fix now but we have to have further discussions. That needs to be a top priority.

And one of the hopes is next year, part of the reason we're sticking where we're at is with all the fiber companies in town right now, our guys are small and doing locates. I mean we've got, we'll have all hands on deck doing locates pretty much two days a week.

And I guess and again, it all comes down to money. But one my concerns is we try to use city employees to do as much as we can. But because we're doing that, it's going to stretch this project way up. And also tax those, your workforce to get that work done. So anyway, it's probably more than we can do tonight, but I want to bring it to the attention of the public and everybody here that we need to move faster somehow.

Okay, any other questions or comments? Any one thing you wanna add?

That's all I got. Those are good questions. Appreciate the feedback and yeah, we'll certainly try to prioritize. We'd like to go faster certainly too, but we've just got to mindful of rates and capacity, things like that. But yeah, the sooner we get AMI going, the better.

Right. Next item.

Next item is speakers from the floor.

Speakers may address the council under the terms of ordinance number 4,765. Time is limited to four minutes per speaker. Please refer to the last page of the agenda for specific rules governing input. Anyone on my left that would like to speak? If so, go to the podium please and state your name.

Good evening. My name is Brenda Hubbell, and I am a Collinsville resident. I'm here to talk to you about a recent experience I had with Warren Billhart's Animal Shelter. I saw in Collinsville Connection that a lady had found a stray cat wandering with a collar and a leash. She captured him and tried to find the owner. Ultimately, nobody claimed him, and she took him to the shelter. He looked to be an older cat and in the photo that was posted, he just looked so defeated and forlorn. I couldn't get it out of my head. I realized that most shelters have a few days hold on Estrella in hopes that the owner will come forward. I waited five days and I called about him.

Conversation went like this. Hi. I'm calling about the recent stray kitty that was older and came in with a leash and collar. I would be interested in potentially adopting him if he's still there. Response. That's not my department. Hold on a minute. Puts hand over the phone and talks to someone else. He comes back and says, yes, he's here. Then hand over the phone again talking to someone else. Finally says, hold on. When he finally comes back, he says, his owner picked him up. I say, are you sure? He says, yes. I say, just in case, could you put my name on a wait list and let me know if he does become adoptable?

His response, no, we don't do that. You'll have to just check out our Facebook page next week. And if he shows up there, we have him. And if not, we don't. I say, thank you, whereupon he hangs up on me.

Within about an hour, the word resolved is added to the Facebook page with the lost cat's picture. Is there any part of this interaction with a potential adopter that is acceptable? I don't think so. Having owned my own businesses and been involved in customer service roles my entire life, I know this could have gone any number of ways that would have been more conducive to finding a home for this cat or if he wasn't available, a different cat. Here's a sample of how the call could have gone after I asked about the stray. He could have said, I'm happy to check for you. Let me place you on a brief hold. I have good news. That kitty was returned to his owner, but we have several other incredible cats looking for a forever home. Would you be interested in coming in to check them out?

Also, we have an upcoming adoption event at the convention center. I would be happy to forward that information to you. In a perfect world, he could have ended the call with, have a nice day or thank you for calling. Also, until this interaction, I didn't realize that our shelter doesn't even have a website. I have never seen that anywhere. Every shelter has, at a bare minimum, pictures and bios of the pets that are housed there. And when one is adopted, the bio is then removed. In closing, all of these issues could be solved if the experienced volunteers or caring staff was in place at the shelter. My experience was bad. And with the two star review the shelter has, I'm certain that I'm not alone.

Please step up. You have the power to change these issues. It may not be easy, but no worthy thing ever is.

Thank you for your comments. Anyone else on this side of the room? Yes.

Good evening, council members. Thank you for giving me the opportunity to speak. My name is Kylie Herman, and I live here in Collinsville. I'm here tonight because I believe our city has a blind spot in our animal welfare standards, one that is affecting real animals, real neighbors, and the well-being of our community. I live next door to a to a neighbor that has a dog who is kept outside tied up day after day, rain rain, heat, cold, and it really doesn't matter.

He remains out there for days at a time. I have never seen him being let let in the house. I've watched this animal pace, bark, shiver, and struggle for comfort. I hear him cry every single night, and the hardest part is knowing that under our current ordinances, this is legal. Recently, I contacted animal control to ask for help.

They came out to the location and confirmed that the situation, despite appearing clearly inhumane to any reasonable person, is fully compliant within our laws. They told me, as long as the dog has a doghouse and a bowl of water, he can be outside indefinitely. Being tied up all day is allowed. Barking must last for more than ten minutes straight for anything to be done about it. And even then, I have to record it without going outside and provoking the barking.

And even in extreme temperatures, as long as the owner has a camera pointed at the dog, it counts as the pet being attended to, creating a loophole in the system that allows animals to remain outside in unsafe weather. So what we end up is with this is this. A dog can be isolated, restrained, uncomfortable, and emotionally distressed for days and days on end. But because he is not visibly starving or freezing to death yet, the city cannot intervene. This is not a reflection of Collinsville's values.

It is simply a reflection of outdated policies. I'm not here to villainize my neighbors. I'm here because the law is failing everyone, failing residents who are distressed by what they see and hear, and failing animals who cannot speak for themselves. I'm asking the council to review and strengthen our tethering and outdoor animal welfare ordinances. Things like limiting the number of hours an animal can be tethered per day, eliminating the loophole that allows a camera to count as supervision, requiring meaningful shelter not just a technical one, setting stricter temperature limits with real reinforcement, ensuring that prolonged social isolation is recognized as a welfare issue.

Other cities in Illinois have already done this. We don't have to reinvent anything. We just have to care enough to update our standards. Animals cannot report abuse. They rely on us, on compassionate residents, and on city leadership to protect them. I'm asking this council to look at this issue seriously and urgently because no animal should spend their life tied up to a rope waiting for someone to notice that they matter. Thank you for your time and for your consideration that would make Collinsville a safer and kinder place for all living beings.

Thank you for your comments. Anyone else on the left? Anyone on my right? I think it's all city employees, no. So next item.

Comments and announcements from the mayor?

I have none.

Comments and announcements from council members?

Anyone? Nope. Next time.

Next is city staff.

Kylie and Brenda, thank you for your comments. I will follow-up with you guys as far as those encounters you had or experiences. So thank you for sharing that with that this evening. First I'll have Kimberly Corin come up and give us some update on Parks programming.

Mayor Shaman and members of the council, one of our biggest events of the year is happening not this weekend but next weekend. It will be the light up parade and the Christmas at the Collins House festivities before and afterwards. Starting at four, we'll have events happening in and around the Collins House. The parade will start at 05:30 on Main Street in Clay And then we'll follow-up with the winners from the parade and business with Santa Claus at the Collins House afterwards. So that is Saturday, December 6. Everybody do your whatever you do to get us

good weather for that day. Thank you.

Thanks Kimberly. Mayor a couple more announcements. Just a quick reminder, eight days from today on Wednesday December 3 will be the annual C3 awards. That is a collaboration with the school district, the Chamber of Commerce, the City of Collinsville. It's an opportunity for us to celebrate all kinds of folks here in our town from Police and Firefighter of the Year, Business of the Year, Tourism, Hometown Heroes and things like that. We encourage everybody to come out and we'll be down at Gateway Center. There's still tickets available. You can visit councilil.org/cc3. In addition to that, we're having the second event of the year for free limb and yard waste pickup. This is a collaboration with Council Township through Republic Services.

The first week of December, December, anybody that puts out any yard waste, and this is the season right now with a lot of leaves that have come down on people's trees to bag up any leaves and limbs that you have, put those by out on your typical trash day, and Republic Services will come up and pick them up. If for some reason you happen to miss the the free limb and yard waste pickup as a backstop, we like to time the free yard waste drop off. This will be down at the streets department on December. That does require proof of residency in the form of an ID but that is another opportunity if you happen to miss the pickup from Republic Services to drop off your yard waste down at the streets department. And then finally, this is a kind of a spotlight for the Council of Historic Museum.

They're gonna have their holiday house tour, which will be December 6 from 12PM to 4PM. It's an opportunity to view six of the council's finest homes and their holiday splendor. Tickets are $25 and available at the councilmuseum.org. You can also purchase tickets, paper tickets at the museum from twelve to 4PM Wednesday through Saturday. So I wanna give a quick spotlight for that event. That's all we have for staff comments. I

want to remind everybody that's not a picture out of Hallmark Channel. It's actually the Brown House and beautiful, beautiful picture. Picture. Alright. Next item.

Next is the consent agenda. Item one, motion to approve payment of bills for the period ending 11/14/2025 in the amount of $1,071,696.78. Item two, motion to approve payroll for the period ending 11/07/2025 in the amount of $830,586.66. Item three, motion to approve minutes of the November. And item number four is the ordinance authorized the mayor or city manager to enter into a Illinois workers compensation settlement agreement for Chris Frawley.

Is there any items that anyone would like to remove from the consent agenda and vote on separately? Being none motion to approve.

Second.

Was that house? Seaton. Seaton. Okay. Motion by Seaton, second by Green. Roll call.

Green. Yes. Seaton.

Yes.

Seaton. Houseman.

Yes.

Stamen.

Yes.

Next, under new business, item one is the ordinance increasing the 2025 expenditure budget in the general fund, capital improvement fund, water wastewater fund, and water sewer capital projects fund.

Presentation by Interim Finance Director Guntur.

Mayor, Council, I speak to you again about another appropriation. The first item is related to a grant that we received for the tree program that they did the planting on, just a few weeks ago. We need to, make it right with the books. So I need to be able to get some money in the grant expense line because as soon as they can pay for these items, we can submit reimbursement, to get those funds back. So this one is really a net zero.

It's just gonna take a little while, but we anticipate probably getting the grant ex reimbursement before the end of the year. So we're requesting the $14,640 to hit the grant expense line there. The second one is for $60,000. This is a purchase for a mini skid for the public works department. When we did the DECO grant last year, they bought some new equipment.

And with that, we traded in some old equipment and got funds for $60,000. With those additional funds, we're hoping to authorize them to go out and buy this mini skid. So, again, this is kind of a net zero effect. We just need to get them to where they can go and purchase the items and have it in the budget, but we've already received that $60,000 for the trade ins. The next item is Schneider Creek.

This is a project that was part of the 2024 bond issuance, and we have since determined that the Schneider Creek Watershed renovation can be put on hold and that I would like to move these funds towards the Horseshoe Lake infrastructure project at this time to to offset some of the additional expenses that we did not anticipate when we did the bonding originally. So I would like to decrease the budget for the Schneider Creek project by 350,000, but then increase the Horseshoe Lake by $3.50 for that. But I also need an additional $10,000 because there's a property purchase that we need to purchase to move forward with some of the items in that project. The last item is a wash between water and sewer. It's just where the funds are currently sitting.

There's the wastewater treatment plant needs some repairs to the generator, which falls in our operating account. And we had a project on the water sewer capital that is under budget by $15,000 that I would just like to move to the other fund. So this is a net effect of zero, but because it's two different funds, I'm seeking approval for that. So these items that I'm looking to do total $84,640, but all but 10,000 of that is going to be net zero because it's money coming in for reimbursements or proceeds from the sale of the fixed assets. At this point, I will take any questions that you have in regards to this appropriation.

Any questions or comments from me? Being none, roll call or a motion to approve. So move. Second. Motion by Houseman, second by Green. Roll call.

Green. Yes. Seton.

Yes.

Houseman. Yes. Statement. Yes. Item two is an ordinance authorizing certain financial institutions as authorized depositors for the city of Collinsville.

Again, Amanda Gunter.

Alright, council, mayor. This is my last item for you tonight. This exact ordinance has been approved by you guys for the last two years. No changes other than the date. We are looking to move this ordinance so that in 2026, these are the financial institutions that the city of Collinsville recognizes that we can invest in or hold money in for checking and savings accounts. No. Banks have changed over the last few years. We have not included any new ones. So this is more of a just moving forward to 2026 to make things right. Please let me know if you have any questions regarding this.

Questions or comments? Being none, motion to approve.

So moved. Second.

Motion by Green, second by Seaton. Roll call.

Green, yes. Seaton? Yes. Houseman?

Yes.

Stamen?

Yes.

Item number three is subordinates authorizing a second amendment to the international intergovernmental agreement between the city of Collinsville and the village of Maryville for the sale and purchase of wastewater wastewater treatment services.

Presentation by Public Works Director Troy Turner.

Thank you mayor and members of the council. As you may know or may not know currently wastewater from, we collect wastewater from, the village Of Maryville and then mounds of sewer district. The amount of, wastewater into our plant coming from Maryville represents 17% of our total amount of flow that goes through the plant. So the original agreement with Maryville started back in 1990. We've had some amendments to that since then.

This is the second amendment. So this basically continues the agreement, updates the language. A lot of the language was still from 1990 with some minor modifications back in 2008 when they did the last agreement. This helps capture based on actual way the treatment plant operates currently versus the way the agreement is written right now. It allows us to actually capture a better portion of our share.

As it is right now, we have about 10% of the wastewater that is monitored through the plant is what we call recycled sludge. And so we have to take this recycled sludge, and we also take the backwash from our filters. And it has to go back up to the head of the plant and go back through the plant. That flow is currently not metered, but we do have calculations and ways to keep track of how much of that water is going back up to the front of the plant. But, anyways, I say it's not being metered.

It goes back to the head of the plant and goes back to the meter of everything coming into the plant. So it looks like more sewage, more wastewater is going into the plant than it currently is. So this agreement helps fix that. So Maryville is paying their fair share of the cost and they agreed that it was a good beneficial thing to do. And so this should put us into an agreement with Maryville for the next ten years. If anyone has any questions I'd be happy to answer them.

Any questions, comments?

Troy, you talk about like when we do projects like the solar project and other upgrades there how that's captured in this agreement as well for variable assistance with those costs?

Yeah. So what happens is they do a they do a pay they do like a budget billing based on the previous year's capital expenditures and operational costs. So utility costs, plant related costs, like when it comes to employees, equipment, and then when we're building the solar array, like they're not gonna we took out a bond or we took out a bond for the actual solar plant. So they're not actually or alone. I'm sorry.

They won't see the whole portion of their cost up front, but as we make payments on the solar project, they will be paying their fair share of it or 15% of it. It'll probably be closer to 18% or 19% based on this new agreement. And so they will also be these projects that we're doing in waste water, not outside outside the these projects we're doing for the waste water treatment plan, they will be paying their portion. So like the $1,200,000 from the storm water lift station, they will pay their portion next year when or in February when we reconcile the accounts.

And they'll also get the benefits when we start saving.

Yeah, they'll get the benefits as well.

Any other questions or comments? Okay, motion to approve.

So moved.

Second. Motion by Green, second by Seaton. Roll call.

Green. Yes. Seaton.

Yes.

Hausman.

Yes.

Stamen.

Yes.

Item four, resolution providing preliminary plat approval for the McDonnell Lake 1 subdivision.

Press station by community development director Travis Taylor.

Thank you mayor and members of council. As I foreshadowed earlier this evening, this is the preliminary plat approval request associated with the gas station truck stop development. Under the current proposal, the developer, the owner of the property to the north is planning to deed property to the property owner to the south. They will, Prumjep Bawa. He will then develop the road, called Bawa Court and then will deed that to the city.

This preliminary plat approval will provide them for the provide them the approvals to move forward with the subdivision of that land. And I apologize I don't have the thank you. The as you can see here is a zoom in the Bauer Court. I believe that's a typo off of McDowell Lake Road will be the only subdivided land proposed with this preliminary flat. It will provide for the the extension of the road and open up land to the north to be developable into potentially multiple parcels but will not affect any land use or I'm sorry bulk regulations for those lots.

They will still be developable lots and meet all of their underlying zoning regulations. And if you move forward one more, this is the preliminary plat as a whole and you will see the cul de sac there to the north potentially opening up the developable land to the north and then providing access specifically for trucks for the southern site. And with that staff has reviewed the preliminary plat. We recommend approval. This is the beginning of the process.

The next step is they will submit civil construction plans to the city. We will review and approve those. If this is approved this evening then they will move forward with construction at the time that they are ready. And once the road is constructed to city standards, we review and inspect during that through that process. We will accept the road and then bring that back as a final plat for the city council to approve. And with that I'm happy to answer any questions you might have.

Questions or comments? Drums? Being none, motion to approve. So move.

Second. Motion

by Houseman, second by Seaton. Roll call.

Green, yes. Seaton?

Yes.

Houseman?

Yes.

Stamen?

Yes. Thank you.

Item five, ordinance approving a non exclusive cable television franchise agreement with Spectrum Mid America LLC for the right to maintain and operate a cable service system in the city of Collinsville.

Presentation by IT director Sean Sekla.

Good evening, mayor and members of the council. Before you tonight is an ordinance approving a new cable franchise agreement with Spectrum to operate a cable system in our venue. This franchise agreement will be a renewal of a previous agreement that ran from 2011 through 2020. The new agreement will take effect January 1 and run through the 2035. Some important differences, changes between the old agreement and the new one.

The new agreement will remove provisions related to public educational and government programming. It was determined through the course of the agreement's negotiations that the PEG programming services that were previously part of the agreement were no longer a vital means of providing citizens with access to the city's public meeting content. We have other avenues for getting that information out now. So the benefits to customers of Spectrum will be that they no longer have to pay that PEC programming fee. The city will lose a small amount of revenue, approximately 67.5 per year will be lost as a result of those provisions going away.

One of the key benefits that the city will reap as a result of that, the PEC provisions going away, the city currently maintains a cable distribution system on our network here that gets the programming like content from this meeting tonight out to Spectrum and other providers like AT and T. Over the years, while that system is still supported, it's become a cybersecurity risk. It exists in a part of our network that's a bit more vulnerable to outside influence, and we would prefer to remove it if possible and this agreement gives us the opportunity to do that. The new agreement will maintain the primary revenue stream from the franchise agreement. The city gets 5% of gross revenue from Spectrum.

That revenue is variable depending on their number of paying customers, but over the years has been pretty consistently around 275,000 per year. And with that, if is any questions or comments, I can field those now.

Any comments or questions from Sean? Being none, motion to approve. Motion. Second. Motion by Houseman, seconded by Seaton. Roll call.

Green. Yes. Seaton.

Yes.

Houseman.

Yes.

Stammer.

Yes. Thank you.

Next closed session.

I have a motion to go into closed session or discuss in accordance with five ILCS 100 twentytwo C for appointment, employment, compensation, discipline or performance of employees. Number five, the purchase or lease of real property. That's it. Motion please.

So moved.

Somebody make a motion?

Yeah.

I'll second it.

Motion by second by Green. Roll call.

Green. Yes. Seaton.

Yes.

Houseman.

Yes.

Stamen.

Yes.

Last is adjournment.

Motion for adjournment.

So moved. Second.

Motion by Green, second by Houseman. Roll call.

Green. Yes. Seaton. Yes. Houseman. Yes. Stamen.

Yes. City council meeting for 11/25/2025 is adjourned.