Board of Trustees - Regular Meeting

Good evening, everyone. It's Wednesday, September 9. This is our first time together in a while after August. We have a monthly meeting. I'd like to call the meeting to order and ask the clerk for a roll call, please.

Trustee Vardas? Here. Trustee Bosie?

Here.

Trustee Hall? Here. Deputy Mayor Woods? Here. Mayor Foley?

Here. And I would like to make a motion to enter an attorney client session. to discuss personnel matters. Second. All in favor? Aye. And to the member of the public who's joining us, we hope to be back about 7 o'clock. So you can log back in then. We're shutting off the recording and the Zoom. Good evening, everyone. It is 727. Taking a brief recess. We are coming back into open session. We made a motion to enter attorney-client session at 6.15. I did the motion. Deputy Woods seconded. We all vote in favor. And then at 7.16, I made a motion to exit attorney-client session. Again, Deputy Mayor Woods seconded. So we have done our call-to-order and roll call already. And I see, Will, you hopped on before I remembered to text you. So thank you for joining in. So this Friday marks the 25th anniversary of the 9-11 attacks, the day that changed all of our lives. And I'd like to open this public session with a moment of silence to remember the lives lost, particularly from local families, and to honor the men and women of our community. And there were many who responded to disaster. Thank you, the Rec Commission, for readying our 9-11 memorial at McConville Park. If you don't know it, there is a sign on the east side of the park that was a Eagle Scout project identifying the memorial. It does have a piece of skirting from one of the buildings. It's a lovely contemplative space, and the Rec Center I mean, excuse me, the rep commission did a cleanup today, so thank you for that. Village officials, first responders, and veterans will be attending the youth-led memorial service on Friday morning at Haldane. If anybody wants to join with me, you're welcome. We'll never forget. OK. Announcements. We have a bunch. We're going to start on everyone's favorite topic. If it isn't toilets, it's garbage. Casella Hauling did not pick up garbage on Monday as scheduled. That's why Main Street looked the way it did at the end of Monday night. I contacted them. They did provide a statement to read for the public. Please communicate to your residents on behalf of Royal Carding, also Casella, that we sincerely apologize for the lapse in service on Labor Day. We appreciate how important it is to have the refuse removed from Village Streets pursuant to the contract. This is as important to us as it is to you and your residents. Our employees take pride in the role that we play in making the village the beautiful place that it is. The mess that resulted as a result of our error was unsightly and unsanitary. We transitioned to a new computer system on June 1 of this year. As part of the transition, there was a data conversion. The work order for Labor Day did not transfer from the old system to the new system. You remember that when we So we've made sure that all the scheduled services for the Village of Cold Spring, including holiday Mondays, are calendared correctly moving forward. This does not represent a drop in service. We have addressed some of the challenges that we've had to deal with in the past. So we've made sure that all the scheduled services for the Village of Cold Spring, including holiday Mondays, With Royal, the matter of garbage being left on the ground after bin clearing, after they pull the bins, there are still some left on the ground. The Casella operations manager has instructed crews to be sure to clear all garbage on the ground as well. And I've also asked Casella to work with our facilities team to identify best placement for additional bins. Last year, we had additional bins all around the intersection at Kemble and Main, where there's a concentration of eating establishments. And because of Labor Day, residential garbage will be picked up on Friday and recycling on Saturday. So the weekend, overall, I mean, let's just be honest. We got slammed this weekend. We were overwhelmed with visitors arriving by train and by car. We were overwhelmed with people coming in and out. I have requested a passenger count from Metro North so we can know how many came by that mode. There were two mountain rescues and a car accident. New York State Parks were not dispatched for the mountain calls directly, and their radios do not have interoperability with Putnam's 911 dispatch. It is unconscionable. Right now, 911 dispatch is supposed to call the park manager, who then calls the state police. This is bananas. And as long as we've been in office, they've been talking about fixing this. I am glad to say that there was response from VES Commissioner Oster, who thinks he has a simple solution to what really should be. It should be a simple solution. So I'll keep you updated on that. It was just as a note, one state parks police officer reported seeing a post on Facebook about rescue. And so came to the scene, just completely unacceptable. Vehicle and pedestrian congestion necessitated turning Fair Street to one way northbound. The police department were dispatched for hikers entering private property and for vandalism. Lines for food were 50 or more people deep and restaurants ran out of food. Cold Spring is being crushed by over tourism. Our community cannot handle more people. We're beyond our physical capacity, our financial capacity, and our human resources capacity. We cannot shut down North. This is why the village and the town filed an Article 78 suit against the Hudson Highlands Fuhrer Trail and New York State Parks. We can't live with the consequences of a new attraction in the village, and we cannot continue to bear the costs of tourism ourselves. So it's really important to get that into the record. Announcement about Lund Terrace. Work has begun toward the stabilization of the Lund Terrace rock wall. For many years, the brush was cleared, trees were trimmed back, and that was enough, but it isn't anymore. The wall has structural issues that must be addressed properly to prevent collapses and keep the public safe. Thank you to the officer in charge for working with the highway crew to close the sidewalk, establish crosswalks, and create a new walking path to the west side of Lund. We're awaiting the delivery of jersey barriers from the DOT. That turned out to be much more complicated than expected. The Office of Emergency Services and DHS had to be involved, but they're still waiting for a delivery date. So that's why it's separated right now just with the tape. But you know what? People, no matter how well we sign, people are going to ignore the signs and walk where they shouldn't. This is going to be really challenging through the busy fall season. As I said, we're awaiting the timeline. When we have a timeline from the engineers, we'll let the public know. We'll keep you informed. It's just straight up going to be difficult during this project, but it's something that we have to get through. I would just ask everyone to be patient and considerate. We're all dealing with it. opportunity to add to or modify the agenda. Any requests?

Can I just make a footnote to what you were talking about with the weekend? I understand from a couple of establishments that they were really hammered. And folks said to me that they just can't handle anymore. They were running out of product, and it wasn't a good customer experience. And For employees, it was really, really difficult because they have certain hour shifts and they just didn't get a break at all. So all around, it's a very undesirable situation.

Yeah. I mean, there is a tipping point.

And we're there. When was the talk about that? On the corner of the street that goes to Run Terrace in Maine, there was four or five. I drove down here with my wife.

From Maine on to Lund.

From Maine on to Lund. I was coming down Lund. I had like seven cars behind me. The pedestrians would not stop walking across the walkway. And then while the cars were stopped, I had people walking behind me, walking out into traffic behind the cars that are waiting. It was insane how many people were down there.

Yeah, it wasn't saying it.

I don't know what the solution would be like one of those lights that say, walk, don't walk, but people don't pay attention. It was just it was a really dangerous situation.

It is a really dangerous situation. We don't have an option on closing the sidewalk.

Closing the sidewalk had nothing to do with it.

Folks walked around and couldn't be bothered to walk behind that part of it was just pure volume.

Yeah. I'm not, not, not, not coming off the train. It was like, it was the line from the bathroom stretched out across the street. There was, you know, where the, where that pedestrian walkway is, if you're going east, east to west, they just never stopped walking. And then the cars are trying to turn. People start blowing horns, yelling out the windows. And then people started walking around the cars into the road and behind cars. It was just, it was insane. Yeah. Yeah.

I imagine another 200,000 people.

That was a lot of people.

Yeah. That's all I have. So yeah. I mean, we're going to have to. We're in the time where we have additional officers on. We're going to need to try to get some more control on where people are walking on Long Terrace. But there is an element of this that is natural selection. I mean, you have seen that intersection. You've seen that roadway. It could not be clearer where is the safe place to walk and where is not. Some people are not going to follow the signs, whatever you do. Thanks for that, Tony. So we have a long agenda tonight with substantive topics. Sorry, it's going to be a little while till we get to your application, but the items that we have leading up to it relate to your docking application. So unless there's anything that folks would like to discuss in particular, I'd like to make a motion to accept department reports as submitted with one note drawn out. There were no modifications, right? Correct? Oh, did you want to add the police officer from the OIC? OK, I just haven't seen it.

I can pull it up online.

OK. OK, so thank you, Marjorie. So opportunity to add, we will add. We haven't done a public session to vote to approve the hiring of Joshua

Dean.

Dean. So we'll add that at the end to make a note. So please help me remember by the time we get there. Class A clerk. OK. The one draw is that June and July parking meter revenue And from Michelle's report, is roughly the same as June and July. And fines are down over last year in the same period. So wanted that on the public record. On board and committee reports, I'd like to note that the tree board is back up to full strength again. And the planning board is conducting interviews for the open seat there. We expect a recommendation from the chair soon. The rec commission has asked to set up its own social media pages to be able to post advertising for its events. I feel pretty strongly that communication should come from the village's official page so that content is reviewed and approved by the clerk as the village's information officer. And now we have a deputy clerk on board, so Marjorie's team can be more responsive to requests from the rec commission. And then those individual members can share out from the village page to anywhere they'd like. and as frequently as they'd like. Does anyone have different thoughts on this, on that request? OK. So we will let the rec commission know that they need to work with the clerk and the deputy clerk on the . Rec also is asking to add a picnic table and a tool storage shed at Tots Park. If the board has no objections to that request, I'll ask the chair to get the prices and make a proposal. I think we can get them both through the Granger account.

What kind of tools for?

Like brakes.

Do they need any electric ones? We have funding for it, but we've also got a model.

We need a charger there. I think he's driving on a highway. She thinks that the reports have submitted. That's not good. Thank you. All right. OK. So joining us for tonight's session is Will Angelillo from Hahn Engineering. To talk us through to bid recommendations and to make a presentation on the structural assessment and docking analysis of the village doc.

Hello, well, Good evening.

Board. So on our agenda. First is the sludge removal and disposal. I was actually really pleased that the number, the number that came back from our parents. I want to talk the board through that.

Sure. The low bidder was Wind River, who is the contractor.

Just need to get the volume turned up. One second.

I'm putting the volume up.

Bottom right? No, I think just on the computer. Yeah. Oh, you. Yeah. Yeah.

Sorry.

I really need new glasses. It's pretty loud, though.

We may need you to use a robust voice.

All right. Can you hear me now?

Yes. Yeah.

Okay. So this was the sludge removal contract to haul waste sludge from the wastewater treatment plant. Last time it was put out, the bid was in 2024. And it was just recently put out the bid again. The little bidder was Wind River Environmental, also known as EarthCare. They are the current. They won it back in 2024 as well. And their increase in price was less than 2%.

How do you explain their number at 64,000 and Tully Environmental at 238,000? I don't know. Okay.

Maybe because EarthCare, WindRivers worked with the village before, knows the village, what to expect. I don't know.

Have you seen that kind of thing before? Is it just that they didn't want it at all?

So they just... They don't need the work, totally doesn't need the work, but if they get the work at that price, they'll do it. Sometimes a contract will put a bid in like that.

Are they a bigger company than Wind River? Are they a huge company, say?

I'm not familiar with Tele Environmental, frankly. Haven't worked with them before.

Yeah. Would someone like to make a motion regarding the sludge removal bid from Wind River?

I make a motion to accept the bid for sludge removal and disposal from Wind River LLC. Total bid amount, $64,000.

Thanks a lot, Will. And Matt and I had a conversation today about the rad pump at the wastewater treatment plant. That was in our priority list for the capital plan for the plant. It looks like it's time to go about ready. They had to make some modifications this weekend on it. And I think at this point, They've done everything they can do with that pump.

Sure.

Actually, I know we just voted about it, but it's for the removal of 350,000 gallons, right? Yes. Of sludge, yeah. If there's more sludge than that, what happens? And if there's less, we just pay per unit, right?

You pay per the unit price. It's an estimated amount in the contract.

Okay, fantastic.

but you're actually paying us $183 per 1,000 gallons. Thank you.

Okay, so moving on to milling and paving. You'll recall that we created, Will created on our recommendation, a base bid with the following priorities. Rock Street, the ends of Chestnut Street, where it meets 90 at both ends, portions of Main Street between the red light at Fair Street, the north end of Fair Street, coming around in front of Village Hall and the Kemble Avenue shoulder. We completed the Kemble Avenue shoulder with the county and the town of Carmel with the inter-municipal agreement. So that's done. And that leaves a bit of CHPS money behind. We did need to use some CHPS money for parts of the Mountain and Fishkill project that FEMA didn't cover. So right now, we have about $380,000 left in our CHIPS balance. It's a balance that's been carried for a long time, and we are spending every year on paving. So Will and Michelle and Bugsy and I talked through the primary bid and the alternative to smaller projects that we put out to see what the numbers were like and what we thought we could pay for. to the recommendation that Will can go into in more detail. There were two major considerations. We know we have a big dollar project coming in the spring with Parsonage Street, the stormwater upgrades and resurfacing. So we should probably hold some of our CHPS money aside for that. And we included in the bid the police parking area and the firehouse pad. because there have been trip and falls in both places that resulted in injury. And frankly, the fire company hasn't seen improvements in a very long time. Those two are not eligible for CHIPs because they're not public roads. So we need to prioritize and choose among the four alternatives for what we spend on now. I recommend choosing the base bid, those streets I listed earlier, and alternatives two and four, which are New catch basins at locations on Main and Chestnut that are complex. Will can tell you more about them. It's more efficient cost-wise to bid them out. The parking and the firehouse pad, funding from other sources. And Michelle and her great skill has found where we can cover that roughly $49,000. It's taking from lines where we have savings. $2,550 from the records management intern that we did not bring on this summer. $2,800 in savings on the premium for general liability insurance. $7,000 in savings for the wayfinding signage because a portion was donated to the village. $1,900 in savings on the workers comp premium. $8,750 in health insurance premium savings. And then we had a big savings in the band interest for Fair Street. It came in at a lower interest rate than we budgeted for. So there's $25,000 savings in there. So those pieces together will cover police and fire. Will, do you want to? What have I not covered and what questions do trustees have?

Yeah, I think you covered it well. I'd just like to point out Montesano Brothers was the lowest base bid, but as soon as you consider any of the alternates, Clove becomes the low bidder. And Clove is the one who did the project last year for the- Yeah, they did great work last year. Yeah.

And do you have a sense of their availability?

I spoke with Mark from Clove. He said that he could do it this year.

Do you have a sense of when that would be, like an October project, a November project?

As soon as we award it and have contracts signed, we'll put together a schedule with him.

Part of it is Main Street, right? Can we schedule that after the heavy tourist season or it's scheduled during the week or like during the week okay and it wouldn't be paid at the weekend anyway yeah but it and it would be it wouldn't hold over it would be completed in just a couple just a couple days they were fast last year remember we did long terrace in the fall last year

It would probably be a couple of days of milling, a couple of days of paving. The catch basins could be done independent of the other work. They themselves would take a couple of days.

And the reason that we're bidding out the catch basins, do you review that for the public?

Sure. That was in discussion with the highway department. And it felt was the complexity of those repairs would the repair would be accomplished more quickly by bidding it out.

Tony, did you have a question? Is there a timeline in the bid that they have to comply by, you say this year? Do we have anything written in there?

In the bid documents, I believe it states that they have to complete the work within 90 days of contract signing, unless otherwise authorized by the village.

Remember, they have to finish before the asphalt passes.

Right.

Okay. Would someone like to make a motion regarding? Oh, go ahead. Sorry.

On the base bed, the Campbell Avenue component.

Ask Will.

Is that the part that's already being completed outside the Montessori school? Oh, yeah, yeah, yeah.

Yeah, so there will be a little savings there in terms of quantity. Again, you're paying the unit prices in the contract. The units are estimate quantity, so whatever they end up using is what you'll end up paying for.

So that base bid will come in lower than $181,000, right?

Yes, unless something comes up during the field, you say, okay, let's, for whatever reason, we need to pave an extra five feet somewhere.

But that was a significant repair by Campbell, right?

Well, that was more than paving. That was replacing a culvert, and we put in two new catch basins there. We did that with help from the town of Kent and the county.

So it's just the paving part. It was the paving part.

At the time, we were anticipating, but remember... Twice we were prepped and paved and twice we washed out in storms. So the timing just worked out the way it did. And we were able with the county to get that done faster because we didn't want to wait any longer with it not paved.

But out of this 181k, we could either take the savings or use it somewhere else. Any other questions?

I'd like to make a motion. I make a motion that we accept the bid from Cloak Activators Inc. for the base bed with alternates 2 and 4 at the lowest responsible bidder for the project at a total of 2,335... $235,300. I've never messed up this much on it. Because we're all listening. That's right. That's my motion.

Can you show me?

$235,375. Thank you. And zero cents. Because of the tweets disease.

I know. I never understood. Okay, so Laura has made a motion. Is there a second?

Second.

All in favor? Aye. Will, thank you so much. I'm excited to get that done. Mr. Pugh, Rock Street is at the top of the list. Okay. So as we talk about over-tourism and crowd control, the one arrival method that we can limit and control is dockets. It's a way of offsetting costs. It's not ideal to add these bodies, but they're not coming in cars, and it brings us revenue. So the dock was built in the 90s, partially as a containment structure for contamination that couldn't be removed. It had last had a structural assessment in 2011. So we felt it was important to do it again. We've been docking boats up that dock. So we bid out and hired Race Coastal Engineering. And I will talk us through, what would you like? Would you like to do the conditions assessment first or the docking analysis?

Whichever doesn't, I don't know that it makes sense.

Yeah, conditions. Go ahead. Go with conditions.

Sure. Race Coastal Engineering prepared a detailed report. They went out to the dock. They put a boat in the river, and they went around, examined the dock at low tide on all three sides and the surface, and they put together a report. Overall, they found that the dock was in What was it? Fair. Fair to moderate condition, which seemed to be very good news. There was no major items that required immediate action. They did have some recommendations more on the maintenance side of things. Big one being recoding the exterior of the bulkhead above the water level. And keep it keep monitoring the doc you know every so many years reexamine it and there's possibility of doing a more intense examination examining the underwater side and what's below the surface on the the plaza area, because the dock is held back by what they call dead men, a system of large weights buried in the ground, hold the bulkhead in place. But that is not something that needs to be done today.

So it was a comprehensive report.

It was good to see that there were no immediate actions required, nothing failing. nothing in the poor debt category.

Okay, and as I recall from the way we approached the ask, we hired them to do an above water survey and to dive if they deemed, if they thought there were reasons they should have a diver in the water. Then they determined that the conditions that they were seeing did not warrant a diver in the water at this time.

Correct. They recommended it being done at some point in the future, just so that way you have that information as a baseline. But it was something that they felt did not need to be done now.

So as we're planning capital projects, it'd be good for us to prioritize the things that they have identified And then roll things into our budgetary planning year on year. Would also just look much better once it's recoded. Do we have any sense of, at this stage, recognize it's early out, do we have sense of cost on the recoding?

They gave a very generic cost estimate in this report. I haven't had the opportunity yet to talk to RACE and delve into their cost estimate. It lumped all the maintenance type items together, the coating, some plate repairs and bolt replacements. And it was around a million dollars.

So it's another piece of information. are stewarding. It's very expensive. And we know that we need to plan around it. But for the time, we are in fair to good condition. And we then looked at knocking. Go ahead, Will.

And by doing these type of maintenance repairs, it would hopefully, you spend money now to help the dock last longer and avoid more expensive repairs due to failure in the future, extend the life of the dock.

Not different. It still felt like a very large amount, particularly since it's We were complimented at it being at a fair condition with only painting. And I was really surprised to get the cost page. And I get it. The infrastructure is expensive. But, well, when you talk with them, it would be interesting to know if it could be sequenced in any way or if there were breakouts of it other than just one flat line, your point about Planning and prioritizing, it would be helpful to know.

Yes. I suspect the bulk of the cost is in the coding.

Yeah. Oh, the actual.

It's essentially the painting of the bulkhead. And as the village has had other coding projects up at the water treatment plant, coding is expensive.

Within the future plan, It mentions in here that there are four bollards, but in terms of the size of the boats that come to the pier and tie up, it's not advantageous, right? Because they have to tie off at an angle on the rearmost bollard and sometimes the stern of the vessel extends.

I think what was most striking to me, and it is an obvious thing, but I think just something that you don't think about when you stand on the dock, If we were designing a dock from the start, we wouldn't design a dock with an angle like that. So it is not an ideal docking situation, but it works. So with that, why don't we lead into the structural conditions assessment.

Were you OK, Will, with the Bollard finding? I mean, essentially, it was OK. And the load limits? But they did say they didn't really know what the subgrade foundation was for it. Did you feel satisfied that that was?

Right. So that kind of leads into the next report there. That's the mooring analysis that Race Coastal Engineering prepared. And because their investigation was surface only, they don't know the actual depth of those bollards. There are studies based on previous reports done by previous engineers that gave... a load rating for those bollards. Their investigation of the surface of those bollards led them to believe that there was nothing to at this time to question those loadings. There wasn't any sort of cracking in those bollards or a sort of severe deformation indicating that it might not satisfy that loading rate. And presumably that loading rate from the previous engineer would have a factor of safety in it. So that's how they built this mooring analysis off of that previous report. And in this mooring analysis, they looked at the different types of vessels that would dock at the facility. And they ultimately characterized the dock as a mild weather mooring facility, meaning that as soon as you get stronger wind speeds, you put more strain on the dock there. And larger ships should be docked only when the wind speed is lower. Smaller ships can, because they withstand a larger wind speed. So I think in the report it says any ship shouldn't be moored when their sustained wind speeds are above 35 miles per hour. Some of the larger vessels that drops down to 20 miles per hour wind speeds.

And it was very specifically focused on winds from the east northeast, correct?

Correct, because those would be the winds that would be, with the ship moored, that would be pulling on the dump.

And that's not a prevailing wind that we need to address, that we deal with frequently. Was that a correct understanding?

I believe that is correct. Those aren't as frequently occurring wind directions.

You believe that what? I believe that's correct. Could you repeat that? You kind of blipped out there for a second.

Um, I believe you, what you may or what you stated is correct that the, that the, the wind direction of greater concern from the east is not as frequent as winds from the, from the west.

Okay. Let's talk through the, um, because one of the questions that drove us to this was, are we, are we okay to keep, keep docking what we are docking and are there limitations that we should set? And we did. They did recommend limitations based on wind weather condition. Can I dive into that a little bit?

I'm sorry?

You've actually mostly addressed it, that it is less about the vessel than it is about the, you obviously wouldn't put a cargo ship there. But it's less about the size of vessels that we have been docking and more about the weather conditions in which they're docked. And the recommendations that they put forward that I understood, and I'm making sure that I'm correct, is that they felt comfortable with the size boats that have been brought to the village to date, but But I think it's smart for us to include in our contracts a wind speed limitation.

Yes.

And directional limitation. And to put the liability and responsibility for monitoring those within the contract as you would to any, I don't have the marine language, but, you know, like good practices, standard good practices for vessel operation.

Yes.

Can you say that more eloquently, maybe?

I think you stated it very eloquently. That's very much about including the wind speed as the limiting factor for these ships. And the ships will know that there's only three bollards there, that they can moor along. So again, that's also a limiting factor for the ships.

It was helpful to see the diagrams. So they went through all of the vessels that have made requests to come to the village at different times. And in the report for the public, I think Marjorie has copies, but it's interesting to look at the recommended the recommended docking configurations. And the, I'm trying to find the C-Street one, the Commodore. The forward most vessel boarding gate is aligned with the southernmost access to the gate on the pier. I think they felt pretty confident in the Commodore and the, what's the other one, Courageous. It's not the ideal docking situation that they would recommend having some of the boat beyond the bollard on the north side. And one of the things that they recommended that the village could consider over time is, was it called the dolphin? The structure? You imagine when you see in a major harbor, multiple pilings connected together and in the ground? that if there were concerns over time about the dock, a way to add more capacity and strength would be to add a dolphin. So, you know, we'd have to see what it would be like to apply to do pilings on the Hudson River. Okay, Will, is there anything else that you want to describe before I turn it over to the trustees for questions?

No.

Questions? As far as the spots where you couldn't observe what was underneath, don't we have the plans from, I guess it was the Army Corps of Engineers that put it in there? No. No? Could we get them?

We have attempted to get them. We have not received them. We did not have Army, the Army Corps did not provide, correct? We have the drawing from 1990, the original service drawings, but I think we only have that top page, right? Well, we don't have, we don't have the underpinnings or I'm remembering incorrectly.

We do have a set of drawings that were used for the design, and they do include the locations, the design locations of the dead men underneath the plaza there. It's not an as-built drawing, but it is how it was designed. We don't have a record of what happened during construction, though, if anything changed.

Other questions? So we need to, based on this, have a conversation.

Yeah. And modify. Will, do you mind hanging out for the C Street conversation in case there are questions? There are a couple of spots where there is infill needed up there. And it would be helpful to have you on.

Sure.

We began with last year's contract. We added in, Seastreak has asked specifically to be able to bring smaller vessels if they are not able to bring their larger vessels. So we have identified, based on the vessels that were assessed by the engineers, we've identified each of those vessels, the boats of their fleet that we would approve in the contract. We have calculated docking fees based on LOA, which is length overall of the longest boat. And we'll charge, as we have in the past, half of the amount for the full season, assuming that largest boat. And then a true-up period at the end, just like we do with cancellations, et cetera, a true-up period for them bringing other boats. I think we need a mechanism for that. I think we need a manifestation right after the weekend of which boat they brought and how many people were disembarked. And then in the language, we include the wind speed references. Do you have the draft contract in front of you, Will?

I have a draft. I don't know if it's the latest draft.

That's the only draft so far. Under 7 A and B, the wind speeds are broken out specifically for the different length vessels in A and B. And I just want to check that those numbers are blank related to the New Jersey, the New York, the Highlands, and the Nantucket Express. This is also something that we can do, you and I can do separately. We don't need to spend, we don't need to have you digging around for tonight. I guess for the trustees, the decision points are in the summer, we already approved in concept four docked days and eight board away days. These are docked on Saturdays, more away Fridays and Sundays. That was done in response to people saying they didn't want to look at the boat all weekend, and we agree. So are we comfortable with the recalculation of overall length by the largest vessel, and then truing up at the end. End concept. Yeah. OK. As long as we have that attestation. And then we need to get some . And what does that look like from them? Is that like a manifest of some sort? Or what do they provide for us?

Or do we articulate what we want?

We articulate what we want. They can provide ship manifests, but we need to articulate that we also want, in addition to your passenger numbers, we want the name of the vessel the rest of the time. Will, are there particular formats for an attestation like that?

I don't know of any particular one. It sounds like it's something that's going to be up to the village to create. Yeah. It might be something used this year and adjust it next year based on what you find, how well it worked.

So we've included the necessary and appropriate docking conditions that are referenced in the report along with pushing the liability to C Street. Trustee's comfortable with that language in the contract?

Yes.

Yeah. Okay. We've talked about the true up already. Those were the concepts. There is a calculation on 4B that needs to be updated to $2,512 per day. But otherwise, the math works. If the board is comfortable with this draft, I'll finalize it with Will and the attorney. And I'm looking for authorization Complete negotiations at the site.

And the cost of the bathrooms and the .. And is that OK with the officer in charge?

We are in the midst of negotiating the commercial detail. You'll recall that we set that up for C-Streak at $80 an hour. We have been using that commercial detail for events over time, required policing, as a pilot and determined that in that pilot, we need to have stages for actual commercial events and for nonprofit events. We don't have a final agreement with the officers on that. So my recommendation is, and I have confirmed with Matt, is that we keep the rate as it was, even though that pilot is popular.

That course is stimulated by that.

I don't know about the, personally, the bathrooms. We get them every year and we put them down by the wastewater pump on West Street. People who live across hate it. People don't actually use them. They come up and stand in line for the for the actual toilet. You would think. They don't. They're very lightly used. I'm wondering if we can, maybe if it's a conversation we can have with the Boat Club about better placement. Maybe there are options for better placement. It's a conversation for another day. But for now, it's including the price. Okay. So. Does someone like to make a motion?

So the motion would be to

to authorize the mayor to complete negotiation based on the terms in the draft and sign the contract with C-Streak. I'll make the motion. Second. All in favor? Aye. Okay. Thanks a lot, Will.

Absolutely.

Thanks, Will.

Good night.

Good night. So we have with us tonight The happy groom. The vessel that you are looking to bring to Cold Spring is one of the ones that was assessed in the structural assessment. It is the New York Boat Company. I think you might remember we had requests from New York Boat Company last spring, and it was one of the companies that we were looking at, hoping that they would come to Cold Spring because they're small and have an electric impact. Are you planning on docking and dining, or docking, embarking, and disembarking, and then?

Yeah. So there's roughly 60 people coming. Half of them are going to be in the village, staying at various friends' and family's homes. So it's just going to be, I think, arrival at 530 is what Austin put. We're going to leave at 6, two hours, come back at 8 PM. And I think Austin put he's departing at 830.

So that's the unknown. That's the lesser charge. Yeah. That's $11 a linear foot. And this is 54 feet.

No, that's draft. Yes, .

Let me just confirm that LOA on that boat.

54 is what is in the application. And let me just look at that.

I'll Google it.

Let me look at what's listed here. So let's make sure. I think they are the ones who filled out the form. So let's look in here and see if it's different.

We can confirm. It is the commander in New York Boat Company.

the engineer's report as well. And it's the company filling it out, so. Yeah, I would .

You OK?

By the way, we didn't, sorry, we didn't, we rolled right in. We didn't give introductions. This is the Hoffman family from Main Street. And Peter.

Peter. And I live in so, but I grew up here, so.

Bill's guy, Bill's girl. It's a great story.

Yes, Mildred Sparrow as well.

Okay, so C-Street did not ask for that day. The dock is available that day. Do you happen to know the ramp situation? The C-Street ramp will probably be in by then.

I do not know. That would be a question for Austin. Oh, yes, I see.

they may not have to bring a ramp. So you're embarking, sailing, and disembarking.

Question on that. I know for some of the parks, there's discounts for locals, and I don't know if there's precedent for this because it's a peak school company. The Village of Cold Spring residents are very fortunate that they're paying for it. And we're residents. So I was just wondering if there was any difference in that of local versus non-local.

We don't have that in the docking fee. One reason is we haven't had a local family ask to use the dock. So it's based on the size of the vessel. And the board can discuss it. Our docking fees help us maintain the dock. Well, originally I thought it was the DOCT fee. I thought it was the DOCT fee, which was a lot more.

Discussion among board members? I mean, I think we have to be

consistent in our, the fee schedule is $11 and we don't currently have a resident discount.

If no one has concerns about the docking and we have an amenable groom,

Someone like to make a motion to approve this landing?

Make a motion to approve the landing on what date?

October 2nd from 5.30 of the New York Boat Company's commander. Second? Second, all in favor? I think it's the most recent ever.

The application fee is $1,000. Thank you guys. Congratulations. Thank you. Appreciate it. Happy to show people the village.

Most of them are from here. Getting out on the river is really special.

I can't imagine a more beautiful way to get married. Thank you guys. Thank you. Good to see you. Are you actually getting married while on the boat? No, we're getting married at our house the next day. This is like a welcome to a cultural situation. Yeah.

The captain with the New York Boat Company would write to Tyler.

Exactly. So I'll tell him. I'll give him the good news. We got the approval, yeah.

Well, from 7-4 to 7-5.

Starting several negotiations.

If we still go third grade, let's leave one of the two Friday groups in the gallery.

We can do that just anyway.

That's my dog.

I know.

Are you going to the wedding? This is getting... This is very smart. Good night. See you at home. Okay. So...

We've been talking about the local waterfront revitalization strategy from 2011. It was not accepted by the Department of State as a plan because there were zoning requirements that needed to be met, changes that needed to be made in the zoning code, needed to adopt other things like floodplain management and waterfront construction. Those were all passed in 2021. The zoning code requirements were passed in 2023. Not having an up-to-date LWRP is a disadvantage, both from a funding perspective and from the perspective of sovereignty on our own shoreline. And so Laura has been investigating grant options to come back and update and do the LWRP and the time since the LWRS, the strategy was accepted in 2011 and now requirements for the document have shifted quite a lot. So it's not a simple update. We do have to, there's a, it would be a very helpful public process to go through And it's very similar to a comprehensive plan process. So, you know, we would be able to kill two birds with one stone in terms of data development and process. You want to talk us through the grants you've been looking at?

Sure. So the main one that we've been discussing lately is through the New York State Hudson River Valley Greenway. And they have a community grant that promotes economic development of designated greenway communities, respecting local decisions, and it funds planning projects. And we confirmed with the program officer that an LWRP category. The real upside to it is that compared to some of the other state grants that we've done, the application is much simpler. The processing and contracting is quicker and the kind of reporting requirements are lower. So as far as grants go, it's a lower lift to do.

And you can go back to the well with the grant grants.

And there's a high acceptance rate. They don't get a lot of applications and they have applications a number of times a year. The next one's coming up, it opens in early October, something like October 6th. Do November 6th and the decisions are, So maybe December 6th, it's a quick turnaround. So that's the main one that we were looking at. I think the one consideration is that it's a 50% match, although they allow for in-kind labor. So any work that we would do towards it or others counts, which is a good thing. And then another option is that there is a Department of State. So the Department of State oversees the LWRPs and they have a grant program, but it's only open During the CFA, which is next July, we know that those kind of state grants are usually slow on contracting. Super competitive. And more competitive. The amounts are higher, and I think the amount is smaller. So I think we feel like if we're able to do it through the Greenway program, it's a more manageable grant for us to take on.

That's the grant that the town used to update its comprehensive plan, I don't know, three years ago.

It's also what, when I was in the Hillstone Trials Committee, is what we used for our feasibility study. It was a different part of the program, but I'm familiar with the reporting requirements, and it was really manageable.

The challenge that I see is that it is so long since that report was done. we really need a roadmap and to understand what compliance issues we need to meet in terms of the LWRP program, what we have, what can be reused from the original work, and what new content we need to create. We did talk with, we're looking for proposals for getting the grant, for writing the grant. And we did talk with Bonnie. I can't remember her last name. Franson? OK. Fees and timeline, whether she was available, et cetera. And she feels that even to get to an estimate, she needs to do some research to see what's available to us in our existing public record. So she is doing that, and we'll put the proposal forward. And the other person we're meeting is someone else, right? Is that right? We could. I haven't made any arrangements. Bonnie is the first person we've talked to. We're sort of exploring this as an idea and asking the board for... Is this something that the board is interested in doing? It's something that won't be this fiscal year. It's a heavy lift. It's a lot of public process, but it checks boxes that we need to check on the regulatory side and it puts us in better stead for larger grants related to stormwater management, et cetera. Because the village is so small, nearly the entire village is within the LWRP zone, local waterfront revitalization plan.

Most all the other municipalities around us have one. I think we are an exception in the area to not have one. It's very common.

Discussion about pursuing this grant? Obviously, we need to get a sense from Bonnie and potentially another grant writer about what the cost would look like. But we want to make sure that everybody's comfortable with going ahead.

Can I clarify? I don't actually think we need help writing the grant. I think we need... I thought you were asking for the applicant.

Did I misunderstand? I think we could write it.

I mean, it would be easier to not write it, but... It's not a hard grant, and if we were trying to be cost-efficient, I think we have the capability to write it ourselves. It's doing the work and getting an estimate I want to hear from her how much it would cost and whether it matches at all with the Greenway.

I started to say this, and now I realize where it went wrong in the path. What she was suggesting was this grant will not get us to a full process, but it will get us to a roadmap for a process.

Is that your understanding, Marjorie? You were on the call as well. I think that we have to... clarify with Greenway that that's an eligible activity. Be great if it is.

Is that the most direct way of getting to the process?

Creating the roadmap? For sure. Because right now, it feels like a massive lift and will require a lot of effort and time. And I think we're going to need, we're going to need help. I mean, we had Ted, Ted Vink was the planner who worked on the last one with us. We have, um, and there were committees formed around it. It's a very, very much a, a public process of committees that look at this, this question and this question and this question, you know, visioning different sites, visioning the waterfront as a community. Um, It will be a lot of work, but it really needs to be done and updated. It will give us stronger, again, stronger sovereignty on our own shoreline. So there's nothing to, I guess, approve tonight except to let you know that we're talking with Bonnie, and we'll be back for more. OK.

Thank you.

Postmortem vulnerability assessment. I want to ask Laura, I've talked a lot, first about how the timeline is looking and the stages are looking. This is for the vulnerability assessment and adaptation planning project.

Yeah. So again, it's kind of a two-phase process. The first is to do vulnerability assessments and looking at how is flooding impacting the village. Um, and, and what does that look like in the future with more increased, um, rainstorms? So that's the component that the, that festival meal is working on now. They received data from Han. Um, they met with Bugsy. They did a site visit, which I'd love to hear about. Um, uh, and they are doing that compiling. Um, and that will wrap up some point this fall. I don't have specific, um, timeline on it, but it will wrap up this fall. we'll have an opportunity for board and public review. And I'll add one thing about it afterwards. Then after that is the kind of development of strategies, the plan of what to do about it. I will say that the initial timeline is to finish that in December, but we said that it may lead into the new year. I bet it's going to lead into the new year. I just think that, like, you know, that's my estimate, that it would be finished over the winter. And then a new way through that process is when we'll have the public workshop about what homeowners can do. And we haven't scheduled that yet. We'll confer with the board before scheduling that. The one other update on the one component vulnerability assessment is that we really want to hear from residents about their own experiences with flooding. Where have they seen it? What's happened to their own property? Can they share pictures with us? Can they tell us specific locations? And then the consultants will use that in the assessment. So I have a draft of a survey I shared with a few people and can share with the rest of the board if you're interested to see it. But we aim to finalize that soon and send it out to residents and business owners and really encourage them to share back their own information to include in the assessment. So that will go out

I'd love to get it out sometime this month. Great. And the walkthrough to members of the testimonial team came a week ago or so. And we walked back, Brooke, with Mayor Winward. We started way up in the Nelsonville woods and looked at the sources. the way the tributaries have changed over time, how the big storms of late are rerouting the streams in the woods. And we went all the way through Nelsonville to Foundry Brook and then through the village. It was mostly orientation for them. But I will say the amount of change in the woods since you and I last walked it with the recent storms, you can recognize it. New tributaries are forming, and the collection points are expanding. So I'm very interested to see what their approach is to how we manage all the water. And when we say all the water, It is much more water coming from the east toward us than we used to get. The storms are changed. They're different. I had sent them photographs of the July 5 storm the day before as we were prepping and the day after the storm to see flow changes. So we walked that path. you know, they're engineers and said, you know, if you were doing this, ideally you would route all of this stream into public rights of way. You wouldn't have it going behind houses at all. You would take it out of between church and garden and get it into public rights of way. That's obviously a very expensive prospect and it would also mean how do you deal with the infrastructure that's already in the street? So in an ideal world, you start fresh and do it that way. That's not going to be an option for us. So we talked about this amount isn't enough to answer every single question about flooding and have all of the solutions. But we talked about the hope that it will produce actionable items that we can move forward on now and plan for in the future. And there is a regulatory component. You know, we saw a lot of yard waste. We saw a lot of drainage from private homes into Back Brook that shouldn't be going into Back Brook, but it was probably, you know, it just wasn't something people thought about before because we didn't flood the way we did. So, yeah, they went from the top all the way to the tidal pool.

We have to address what a cold is, right?

Yeah, there are some updates to our flood management code. Maybe helpful, but also a formalization of the village's rights to access the stream for maintenance. Right now, it's mostly on private property. And the team does go through and clear But we need residents to be, we need some responsibility to be on residents as well. And that's the part that Laura was describing. What can you do to proactively to protect yourself? There are going to be storms when the village cannot protect you or your property. And you need to be part of. Some of that is ongoing maintenance, like not dumping in the stream bed, et cetera. But also, how do you prepare for a storm? Because it's something we all have to do together. It's not just the village, and it's not just residents. We have to be working together, and neighbors need to be working together. So I'm looking forward to that component of it as well. All right. Anything else on that, Laura?

Nope.

OK. Next is a motion to our superintendent, Matt Krug, to approve the annual service contract renewal with Hawk. or analytical equipment at the water and wastewater facilities. This is an annual budgeted expense. It's that calibration of equipment for analytics. It's hardware and software. So I make a motion to approve the recommendation of the . Any discussion? Oh, sorry. Any discussions before we ?

Do we know what? Is it like a straight line increase? I don't think it's shockingly higher.

But it's one of those things that we have to do every year to keep the plant working. So I approve in the amount of, for the clerk, $9,683.50. Andrew, second it all in favor? Aye. There's one event left that really wants to be waiting all night. That is a request for mayors. There's an organization called Building with Grace.

It is run by Peter and Paul Dino Talley, who are Phillipstown residents. Building with Grace, their goal is to build homes for military veterans with cancer. which also includes remodeling of homes to be more accessible where needed and other construction of sorts. And that is at no cost to the veterans. They are looking to hold a softball game on September 26th at Mayor's Park. They're asking for both the pavilion and the fields. And as soon as I find all my notes, I'll be fine. One of the things that I know the mayor and I had been discussing is They were requesting if they were allowed to bring gas grills down to Marist Park. I did reach out to the fire chief. He said to check our village code and what our application says. I checked our village code. I couldn't find anything.

I think the code is silent on it. We have not had this request. There are charcoal grills already installed there. And the application doesn't reference it. Right. Only because we haven't had that request before. It was sort of a non-answer from the chief.

This has gone through the vetting process, including Haldane.

So remember that this is a request that's during the period of the MOA for the fall sports. Haldane controls approvals on the field. We control the pavilion. So PD, FD, ambulance corps, highway.

and how they evolve so that they see no problems. So they're looking at Saturday the 26th, with the rain day being the 27th. They'd be down there from 8 o'clock in the morning until 4 PM. Their attendance, they're thinking around 50 to 60 people. They will have some sort of amplified sound down there, and they will have two 10 by 10 tents down there for additional shade.

So the thing that would concern me, and I think we need is where the gas grills, if the board wants to approve grass grills, where they would be and that they meet with the tents, they meet fire code. Well, the tents are 10 by 10. No, no, I mean the tents with a fire source under them is a different deal.

Oh, yeah. I wouldn't expect them to. No. These tents that they're talking about are mainly for shade. OK. And they were looking at putting them alongside the dugouts On the foul areas. On the field area. First and third, yes.

The only concrete area down there is the pad itself on the pavilion. I have concern about making sure that our insurance carrier, I mean, they need to provide insurance, but I would want to make sure how Kieran feels about the gas grills. I don't know if anybody else shares that concern.

Okay.

Yeah. I'm fine with the event, with approving it pending clearance from our insurance company about the gas.

additional requests through me and the village clerk about getting the fees waived. I'm looking for it right now. That's why I'm looking for it. The fees waived.

And what are it? It's Phillipstown. What is the fee that would apply? For Mayors Park?

I don't have the application on current rate. Hold on. Searching. Searching. Searching. Searching. I have to pull it up on the website?

No.

Yeah, the full application is just this part. Liquor? No. No, the food wasn't in. I even asked if the food was going to be sold, and they said no. I think they got a little offended when I asked that question, but that's beside the point.

Oh, you mean that they're cooking for themselves and not selling it.

Right. Because I wanted to make sure, because that would require health permits and all that sort of. I was just covering. Well done.

Covering thyself. I'm trying to think of an example of waiving fees for a nonprofit. We do have reduced fees on the permits for nonprofits. They are 501c3.

Yeah.

I got it. No, I don't, because it's not on here. Okay, so I'll just finish this thought. My feeling is we have the fees in place to help. offset the cost of maintaining the fireworks. And I, myself, would not be inclined to waive the fees. I don't know if others feel differently.

But do we waive the fee? Oh, is it because it's a village resident?

There's a step down for Phillipstown, Cold Spring and Phillipstown resident, and there's a step down for nonprofit. So we've already stepped down fees. trash away?

They've been told that garbage is in and garbage is out. I found a fee list. There we go. The problem is that I can't pull up the application that has the 501c3 on it, but that's the ticketed event application, and it's not what's going on.

It says Mayors Park Field. It's $50 for a Phillips Town resident athletic field. There is no nonprofit. Right. That's because this is the non-ticketed application. It's not the ticketed application. So it's $50.

Plus the pavilion.

Oh, Mary's Park Pavilion is $200. So it would be $250.

My decision is the same. The fees are there for a reason. I agree with you. To help maintain the parks. Okay. So thank you, Tony.

I also told him about the parking was metered down there. And I got asked about that too. And I said, parking meters.

So our folks are the trustees. First of all, does anyone else have concern about allowing gas girls? We do have charcoal girls down there.

Do they know that we have trickle insurance?

I'm always in passes the insurance company. Okay. Mustard and, you know, rules and regulations and how to use them. If you're going to have a fire extinguisher there or 10 feet away from the building or on a concrete side, whatever.

I think they're just too regular growth. I don't think they're talking industrial size. I think they're talking just too, like, household. So, because the insurance company will ask you. All right, I will try to get that information as soon as possible.

And the other, so pending, uncomfortable approving pending two things. One is that insurance, question of insurance, and the second is talking to the code enforcement officer about placement. I will try to reach out to code enforcement and see if he gets back to me. It's not Greg in the village anymore. It's Jimmy Nano, and he's super responsive. So if someone can get me his email address, please. This is Jay Mano at Phillipstown. Yes, he is. Well, actually, we haven't talked since this happened. We were sharing that Cold Spring Nelsonville and Phillipstown were sharing one and a half code enforcement officers. Jimmy was part time with us and part time with Putnam Valley. And Putnam Valley wanted Jimmy full time, and the town counter-offered. And so we took it full-time. So now we have two full-time code enforcement officers. And Jimmy is assigned to the villages exclusively. And he's been super responsive, very helpful, wonderful. Great news. Panic. Panic to the thought of losing him. OK. All right. So I will make a motion to conditionally approve the application for Building with Grace softball charity event in Mayors Park and Pavilion September 26, 2026 from 8 to 4 PM. And we're not waiving the fee, so I'm going to let them know that they owe us $250 for the application fee and an additional $250 for the deposit.

OK. Next up is bills. We're not waiving the fee, so I'm going to let them know that they owe us $250 for the application fee and an additional $250 for the deposit.

The police officer higher. Oh, I've got that here. Okay. No, we can do it now. Did we have a recommendation? Thank you. Dear mayor and members of the board. I'm ready to formally memorialize my recommendation for the appointment of Joshua Dean to the village of cold spring police department. As previously discussed, the board expressed its approval verbally and this email is to document that recommendation in writing. I respectfully request that the board take whatever formal action is required at tonight's meeting. So we have the rate margin. There it is. I make a motion to approve the Cold Spring Police Department Commanding Officer Matthew Jackson's recommendation to hire Joshua Dean as a part-time police officer at a rate of $32.68 per hour, effective immediately. Second. All in favor? Aye. We are very much in need of additional shift figures. Okay. Payment of bills. Thank you.

I'll make a motion. Just a couple of notes on the bills. A couple of larger ticket items in there. The large health insurance payment and the acquisition of the backhoe. We've had the current one for 30 years. I mean, it sounds like a large amount for those that are following this. We've had the existing one for 30 years.

More than 30 years.

Yeah. It was deemed unsafe. We looked at various options for covering that need. But when you factor in that we're going to sell the existing backhoe and that auctioneer and the depreciation advantages over a similar period of time, 30 years, it's vastly, vastly less expensive than all of the other options. So whilst it may seem like a lot of money to pay for a piece of equipment, it should keep us going for a long time. And it's significantly cheaper than any of the other alternatives.

And a lot more flexibility for pulling up sidewalks, et cetera.

So I make a motion to approve batch 8650 in the amount of $227,802.05.

All in favor? Aye. Okay. And Marjorie has delivered two sets of minutes. We are, I make a motion to accept the first minutes for July 8th, 2026 and August 25th, 2026. All in favor? Aye. There you go. I'll make a motion to adjourn.

Okay. Yeah, I understand. Thank you.