Board of Trustees - Regular Meeting

It's 716. OK. Good evening, everyone. It is Wednesday, May 6. This is our monthly board meeting, where we have received reports from village departments and standing boards and committees on their activity in the last month. We have, in addition, a massive agenda of board business. And we just say it's going to take a while. Oh, we don't have Tony in the room.

He's right here.

He's coming. There he is. Here's our fifth member. Sorry, I didn't realize you weren't in the room.

So you're on a roll call.

May I have a roll call, please? There you go.

Trustee Vardis? Here. OK. Trustee Bosie? Here. Trustee Hall? Here. Deputy Mayor Woods? Here. And Mayor Foley.

Now we're all together again, ready to roll. A couple of announcements. The community sale scheduled for yesterday had to be delayed because the wind was wicked on the river. Do you yet know the date that they rescheduled or are we waiting to hear from them?

There is not a set date. Clearwater is coming back for other events in July and so it might be one of those dates. That's the first people who were invited on, who were who were on the waiting list or on the sign-up list on the manifest for this sale will be the first ones invited for that one.

Two Stormy for Schooner. Our first two Wayfinding 5s are up on the tunnel. The rest are in production, but check them out. They look great. I have reached out to Mary Michalakis, the artist who did the murals in the tunnel. They were damaged in July 2023. Repairs have been done. They need to be repainted. She is aiming to get them done before Memorial Day weekend. Hopefully she can do that. And last, you can expect to see some other activity at the visitor center with plantings in the central planter between the two buildings. We have received a donation of really beautiful plants from Boscoville. They're making garden changes, and they have donated some to the village. And I'm excited to see it. We have the Phillipstown Garden Club is helping, and there is a nascent group of Cold Spring Garden Club starting up again, and they'll be helping out as well. So more on that. OK. Opportunity to add or modify agenda.

One quick one. Sure, go ahead. The Nilsson little fishing bird club, that thing went off on Sunday. It was great. Even though it was raining, it was full of people. It was like 90-something kids that signed up.

Amazing. Who caught the biggest fish?

I don't know exactly who caught it, but one of the biggest. The kids loved it. I had my grandson up there. It was a really, really good thing. They wanted to just thank the village for providing the border sands and the property.

Well, thank you for stocking that. So please extend to them our thanks for stocking the reservoir and pulling it all together. Okey-doke. I'd like to request a couple of modifications to the agenda. One is that we left off... There are two portions of the vote club's request tonight. One is for... One is for a food truck, and the other is for a fence. So I'd like to add in the fence discussion at what will be now number 10. And then I would like to add a discussion regarding tree pits, just to give an update and ask for guidance from the board. That can come after Clean Athletics, if everyone's comfortable. And the third is, I'd like to add discussion of preparation of a letter to the county regarding our article 78 against HHFT and Fjord Trail. So that is my motion, those three additions.

Second.

All in favor? Aye. OK. And unless I have one thing I'd like to draw out of reports from the fire company, Does anyone else have anything in particular they want to discuss from reports? In the interest of time, I will accept them as written. Just want to call out one thing from the fire companies, two things from the fire company. The chief notes that we are prepared for the increased number of mountain calls. We have already had an increased number of mountain calls this spring. There have been four since March. The Marine unit will be placed at the docks at the boat club. And that is currently our only waterborne response. We no longer have local law enforcement on the river because the previous sheriff pulled that boat. So it's just our fire company, and we rely upon mutual aid. And I thought it was sweet that he said the Memorial Day Parade will serve as a reminder to appreciate all those who came before us and sacrificed so much. Memorial Day Parade is Monday. What is it, the 20th? It's early. It's the 25th. The 25th. Line up at 8, step off at 9, right at Village Hall. And the last thing is that the fire company has been awarded the Putnam County EMS Award, along with the Billetown Volunteer Ambulance Corps, for... Another mountain rescue. That was the injuries were severe and it was a life threatening situation. So they have, they are being recognized for that work and we are grateful for them and path along those. Congratulations. Okay, now we'll move into board business. First item is to accept the resignation of planning board member then Chia who Lucking him in this economy, his workload is growing. He has served with distinction on the board, but is unable to continue and is resigning effective June 31st, 2026. And it is with thanks and well wishes that I make a motion to accept that resignation. All in favor?

Aye.

I am the second is authorized the village clerk to post an invitation for applications to kill that vacancy. You applications next two items.

I will turn over to Laura. Right. All right. So the first is to approve an agreement with CRP the holler to expand our food scrap collection on Kimball have. So this is Something that we've been doing in partnership with the town, and we have one pickup per week. And it's so popular that we are expanding it to pickups a week at that same location. And we're transferring the contract. We had been under the town contract and paying the town. Now we're just paying directly. We'll start June 1st of this year contract, which is good. It locks in the price. And again, we've been asked repeatedly about this. Everyone's really excited about it. And it's been going really smoothly. And also thanks to Heidi Wendell, Nelsonville resident, who's been coordinating residents who manage it. And it's in the budget for this upcoming facility. So it'll start June 1st. It'll start June 1st. Until then, it's still one day a week.

What time do those pickups typically happen?

So the drop-offs are Tuesday, and then the pickup is Tuesday night. And then the new drop-off will be Thursday, and then the pickup is Friday morning.

Drop-off, and it's like a new tote or a new container?

They just, it's like trash. They just dump out the bin.

Oh, that's a pickup, picking up the trash.

It opens at, so volunteers open it, and they open it about 8 a.m. And people used to have to get there right away because it would fill up after a few hours. So we'll see whether we still fill it up.

And this monthly cost, is that comparable to what we were paying?

We were paying, this is a little bit of an increased cost, but certainly not double. So it's a good, and again, it's thanks to volunteers that the cost is paid.

Any, can I be a happy, successful program? Please make a motion.

Right. So I vote to approve the agreement with CRP for the food scrap recycling pickup program as a week at Kemba Lab, June 1 to May 31st, 2028 at a cost of $340 per month.

Second.

All in favor? Aye.

Aye. Great.

So I'll just coordinate with you and Marjorie about signing it. Great. Okay, next. So again, we received a grant from the Hudson River Estuary Program, Department of Environmental Conservation Program to do a flood vulnerability and climate adaptation study. So understanding like how the rainwater is coming down off the mountain and flooding in Cold Spring and assessing that problem and then proposing what we can do about it. We uh, previously voted, uh, already on a proposal from Festin O'Neill to conduct that study. And then since then learns that there's one component of it, this quality assurance plan that, um, we don't actually have to do. Like you have to do it if you're doing water quality monitoring, but to do a study, you don't have to do it. And it's very cumbersome. So we were able to take that out of the, out of Festin O'Neill's proposal. We also have been talking with DEC about their minority women business enterprise percentage requirements that are associated with grant. And I've been talking with that office and we've come to see that, especially for small grants like this, it's really hard to make the full 30% and they have encouraged us to apply for a waiver. And they see no issue also with, and they told us to proceed with contracting with Bethlehem O'Neill while we do the waiver process. But we're holding the leftover, the $6,300 extra from the QAPP to hopefully do, find a MWPE contractor who could do some flood education workshops here in the village, which would be really nice. Like the plan is now to do that as volunteers, but we could do that or even purchase some like flood kits or something else that would be beneficial to the village. But again, they said we don't have to wait, which is great news because we've been waiting a long time to start this project. So what I'm asking for is to rescind the last proposal that we signed and then accept the new one with the reduced amount.

It'd be great if we were able to do some blood preparedness training.

Yeah, I think so, too. So we have two motions before us. Does that sound OK? Everyone's good? OK, great.

Thanks for working on it, Laura.

Yeah, I mean, I'm so glad that it's looking forward.

So the first is to remove that unnecessary activity report. It's not going to dilute the favorability of both. report arises in any way.

It's this incredibly bureaucratic quality assurance plan that has to go to DEC and sometimes they go to EPA and it's all about how you're measuring and assuring the quality of the specimens that you're collecting and we're not collecting any specimens and so it doesn't apply.

So it had no

it was kind of a waste of, it was like a $6,300 hoop to jump through. So it's great that they told us that we don't have to do it. Now we can use it for something that we care about, which is really nice.

And since we have folks in the room who we don't normally have, this sort of gives you a window in to how local government works. Most of our state funding and federal funding is grant driven process of application and competition. And we, don't often win because many of the grants have socioeconomic factors. And because of income in our region, we often don't qualify. We were very excited to get this grant, but it has been three years that we've been doing it. Two years. It's been a long time. Two years and a ton of staff time and volunteer time for $75,000. And that gets us just one step closer to the much larger blood analysis we need to do. So it's a lot. So thank you, Laura, and thank you to Marjorie for helping move forward.

So I make a motion to rescind the board's authorization to proceed with Boston O'Neill proposal for vulnerability assessment and adaptation planning services, dated December 16, 2025, budgeted for $79,000. Second. All in favor? Aye. Great. And I vote to accept Professor O'Neill's revised proposal for vulnerability assessment of patient planning services dated April 24, 2026, and authorize the mayor to sign the revised authorization to proceed with the new agreement with a proposed budget of $72,700. Second. All in favor? Aye.

OK. That one over. The next item relates to the bid that we had to assess the engineering, the condition of the village dock at the bottom of Main Street. We approved the bid some time ago. There was back and forth between our attorney and the engineer about specifics in the bid. The changes that needed to be made in order for us to sign it have been made and they are Two small items that seem to take a very long time to get through. Under general terms and conditions, the contract will now be governed by the laws of the state of New York, rather than Connecticut, where they are located. And the liability for the engineer has increased to $500,000 from $300,000. So with that, any discussion, first of all?

The person that we see says governed by the laws of the state of Connecticut.

You have the draft version, but I attached the new version today. Right, you have this.

No, the old one's marked draft. Literally, our attorney sent it to us this afternoon. Marjorie's had a run-around day with the agenda, but it does reflect everything that it needed to reflect. And what else? I don't think anything else on that topic.

So regarding changes to the contract? Yeah, that was it on changes. There was also a 10% markup on certain things that's been deleted. And there was one other thing, but I don't remember what it was.

You have an attorney reviewing contracts. OK. Would someone please make a motion?

Sure. I'll make a motion to authorize the mayor to sign the contract with Race Coastal Engineering for structural engineering evaluation of Cold Spring Pier slash Dock.

Second.

And before we vote, just to confirm, this was the bid that had a work completion requirement at the end of June. Obviously, the back and forth with our attorney and the engineer has shortened that time. So the completion date has been extended. But it will still be done in time for us to enter contracts for docking in the fall, should all be well. Okay, so all in favor? Aye. Aye. Thank you. Okay, we've budgeted four.

I missed the first of who made the motion. I did. Thank you. Anyone seconded? Yeah, I think Andrew voted.

And we all voted aye. Okay, next item. This is a next fiscal year item, but the lead time for getting the items is long. So the offering charge has asked us to put in purchase order now. So we budgeted within the next budget year for new tasers and a 10-year licensing contract. The total price is $106,382. But it's amortized over a 10-year period. And because we've chosen the 10-year path, it's cheaper with the 10-year path, the 10-year contract, and it also gives us an upgrade path. The problem of the officers carrying out is they were bought a number of years back, and they were already old technology. So there is no upgrade path. So this is an investment for a longer period of time, and it gives our officers another tool in their case. It's very rare that they use them, but when they need them, they need them. So...

I think we had a lot of discussion about this. I see... Oh, I see a lot of questions. That one, that question about the replacement cartridges, you resolved that, right? In terms of the numbers and the additional... We did, but I don't remember the resolution.

So maybe if Officer Jackson can unmute himself.

Yeah, what did you need to know?

That issue about the replacement cartridges and how many we were getting and how much they were costing. And I think in conversations with Michelle, you both cracked that, but I just wanted to revisit that and understand.

Yeah, so everybody is going to get a set of cartridges and one replacement cartridge. In the event that they have to use that cartridge, they will send an additional replacement at no cost. So that's...

That cartridge has like 10 charges in it or something like that, right?

Yes. And they can be individually replaced. So it's not that you're replacing the whole cartridge. You're replacing the individual projectile in the cartridge.

And that's all included in this cost of $106,000?

Yeah, everything's included, including the training. So it's all roped into one.

Sounds good. So we are approving a purchase order in fiscal year 26, but the cost shifts. The delivery happens after May 31, and the cost comes out of fiscal year 27, after June 1. So I need authorization to sign the contract. Would someone like to make a motion?

I'll make a motion to approve the Cold Spring Police Department Officer in Charge Matthew Jackson's request to accept Exxon Enterprise Inc's contract proposal issued May 5th, 2026 for TASER 10 certification standard plan with a budget of $106,382 amortized over a period of 10 years.

Second. All in favor? Aye. OK. Next, we send our highway crew chief to local road pool. the name of it, Highway School. It's sponsored by the Cornell Local Roads Program. It's a networking opportunity and teaching opportunity to keep skills sharp. The difference in our request this year is that we, the board, requested that Dominic Russo, a member of the team, also be sent so that we begin. But as it gets close to retirement, passing on information and ensuring that others have the information that is in Bugsy's head. So the request is for two. Marjorie, you have it as two motions. Can we consolidate it into a single motion?

I originally had it as one motion, and you asked for a second recommendation, so I broke them into two. I thought he was going to update his You can combine them because they're both for the same amount. So for two members of FEMA, you can name them.

So I make a motion to authorize roadways and facilities crew chief Robert Downey and roadways and facility department crew member Dominic Russo's attendance at Cornell University's Local Roads Program Highway School in Ithaca, New York from Monday, June 1st through Wednesday, June 3rd 2026 at a total estimated cost of up to $2,200 for tuition, meals, lodging, and travel mileage.

Second.

All in favor? I'll give Tony that second. Andy's had plenty. And I'm very pleased that Dominic was excited to be asked and is wanting to go. OK. The next item relates to water and wastewater. The layperson translation of Matt's letter is this. This equipment, this meter counts. So our wastewater plant is a biodigester. It's like compost. It's like a sourdough starter, right? We maintain prebiotics in the, pre and probiotics in the tanks that eat the waste, clean it, and then we treat it and release it. So the plant was built in 1968. This is one of the original pieces of equipment. So Matt is asking us to replace the machine that goes bing, no, that counts particles in wastewater as they go through each tank. What's one meter but monitors at various locations. And this money, the cost, which is $2,657.17 can be taken from the bond money that we just authorized for upgrades at the plant. So would someone like to make a motion? Well, first, any discussion?

Are these all part of the schedule of ongoing repairs that need to be done?

This is one of the... Angela will have shared the list with us. Let's ask her that. Yeah.

They're working on it.

Yeah.

I'll make a motion. Motion to approve water and wastewater department superintendent's recommendation to approve the purchase of a new PARTEC total suspended solids and mixed liquor suspended solids meter and probe for the village's wastewater treatment facility from USA Blue Book for the total cost of $2,657.17. Is it liquor or liquid?

You know, I asked. I asked if liquor was the correct term. And in fact, it is. Liquor? It is liquor, not liquid.

I think that's what you call compo-like, right? That's exactly right. Like the stuff that comes out of compost. Yeah, it is. Well, the things, you know. But it sounds much more exciting on the agenda then.

Just don't drink it. Just don't drink it.

OK. Laura moved it. Do we have a second? Second. All in favor? Aye. Aye. That was a vocabulary word for me. Okay. A little bit of background because this is an old item. So when we began the FEMA recovery project on Fair Street, we needed to have permits from the Army Corps of Engineers, the DEC, the EPA, and Putnam County because our wastewater, not our wastewater, excuse me, being very clear, our stormwater discharges into the tidal pool just above, just north of Mayers Park. And that tidal pool has three underwater parcels. Two of them belong to the county. One of them belongs to New York State Parks. In going through that process of asking the county for permits, the commissioner for public works said, it's silly for you to have us in here as another layer. This is a property that we got. as part of a tax reclamation isn't the right word, but a foreclosure. So why don't we just give the village this parcel, and then you've got one fewer layer to go through. So the county legislature approved that in October. When it first came back to us, the village attorney contemplated whether we should go back and ask for the second parcel. A million things happened in between and we hadn't explored that any further. So my recommendation is that we take the one that we know we need. And if we find later that we need to have further discussions, we have them separately. So this is an authorization for me to sign the tax documents that transfer that single parcel. It's a long, narrow parcel that runs parallel to Ferris Street from the county to us. Discussion?

OK, would anyone like to make a motion? I make a motion to authorize the mayor to sign the transfer documents of conveyance of Putnam County-owned parcel 428125 on North Bear Street to the village of Cold Spring.

It's 48, right? Or 42? 48.48.

Oops. Dash 1-25. I'm reading from the. That's what it says.

Let's look on that.

Oh, yeah.

She meant 48.

Just for the record. So we'll take, we'll take parcel 42, I'll know.

48 for the clearance. No, no, no.

Because Laura's now said 48. Sorry about that.

So clarity for the record is 48.8-1-25. So Laura has moved. Do we have a second?

I'll second.

I'll second. Thank you.

Peter tonight. All in favor? Aye. And I would say thank you very much indeed to DPW Commissioner Tom Ferry and to the legislature for supporting the request. One more and then we're open. So we have a request to dedicate a bench at the Cold Spring dock in your back up So we can keep track of what's available and what's not. It's at the northwest corner of the dock, so looking out at Crow's Nest and Storm King. That is the request. This came in a bit ago. And I know that we are contemplating modifying the fee schedule for benches, so I wanted to make sure that this gentleman who had made an ask previous to that discussion was able to do it at the price we have currently. Discussion?

Okay, would you like to make a motion?

Make a motion. We vote to approve resident Thomas DeGeest's request to install Memorial Bench Black on a bench owned by the Village of Cold Spring situated on the Village of Cold Spring We have two proposals from from you this evening let's start with

the fence, because that's the simple, that's the simple one. So we have, we have two new, I'm not sure that you've dealt with book club stuff before either.

There was the redo of the, Oh yeah, of the wall.

Yeah, yeah. Okay. Yeah. Thank you. Yes, it is at the back of the package, the drawing and the letter. But just for the public's, for the public's information and the pressure for everybody. The village has a 20 year lease with the boat club. Boat club was established in 1955. This lease was negotiated in 2021. It is a tiered lease for the 20 year period, starting lower and increasing as time goes on, recognizing both the club stewardship of the property over time and the need for the village to have a revenue source on that waterfront parcel, but recognizing too that they need time to get on their feet with a fundraising effort, et cetera. So the lease came before us, well, you and I were here for the lease passing, but we're working with that. And there are two important items in the lease that relate to the gate. And one is that the village board needs to give written consent for buildings or improvements before they're built. And once they are built, they become property of the owner, just us. We want short beds.

And

And it shall not, without the prior written consent of the landlord, construct, erect, or maintain any barricades, fences, obstructions, wall, curve, landscape, barrier, other than the rolling gate. And that speaks to, that language speaks to a time in the village when I think we can say, frankly, there were not... the most amicable relations between the village and the boat club. So there is a lot of strictness in the lease. But I'm going to ask these gentlemen to introduce themselves and their roles. I want to recognize that our relationship with the boat club has improved immensely. Has improved immensely. And you being here tonight is a result of that. And we are delighted to see growth and new ideas coming out of the club. And the intent, one of the intents of this lease was to really open for the public to be more aware that the boat club is an asset for everybody in the village. And we have one of those extremely rare opportunities that Normal people, regular people, not just billionaires, can access the river via our dock. It's a working dock. Members pay in at a rate that is reasonably affordable and also can work off their hours. And to me, that says something really important about Cold Spring, who we are as a community, how much we are connected to our river and love our river. and how we want all of our community to be able to have that access. So long intro to say thank you. And I will turn it over to you relating to the gate. And if you would both introduce yourselves and tell the rest of the board your roles. Yeah.

I'm Eric Bareveld. I'm the current Commodore of the Boat Club. What was your name, Eric?

Eric Bareveld. It's Dave Duvico's hat from 25 years ago. Yeah, no, I'm here. I wanted to obviously see how the village worked and help Greg with all of his projects. This will be the first of kind of many as we

you know, start to make some improvements to the, to the club.

There's a whole bunch of things that we're all talking about and trying to figure out, you know, where it fits in with the club and its membership and village. So, um, we will take, you know, kind of baby steps in a new direction.

Right. Matthews, um,

members and leaders as well.

So yeah, we do want, and a lot of people do want the boat club to be

And just to say, the construction was the footings have been dug. Andrew and I saw them on Saturday. That was not . It's everyone getting accustomed to the lease and the terms of the lease. So you paused after you dug the footings and came in. So thank you for that. I take full responsibility for that.

And there was a previous gate. We're not a new gate. We're modifying the current gate situation.

thing is we're working together i think the way i think you know the board would probably want the same things that we want so you know i imagine that a lot of things you'll like that work great so tell us about the game so this is so it's very simple it's on that um It's actually. So that's.

It makes clear where the entrance is.

Go ahead, Tony. It looks better as well, I think. Where it goes up to the six foot, four foot limit, I think. It's decorative. I think it looks good. Roger did a good job with that, I thought.

I understood an additional purpose, which I think the public should know about. Just like we charge for parking on our main street, our docks are an asset.

And

help raise money for the funds. They use ParkMobile as well, but have experienced trouble with people not paying. And so can you explain how this works as a payment mechanism?

Well, we haven't. not really a time in and time out sort of thing. Yeah, that's in the works, but I don't know if I...

I may be making this up, but I thought that at one point you talked about having to pay to get back in.

Well, you said the reason why that was more of a, yeah, Gordon... they have on vending machines.

So you're working out with Park Mobile?

We're not. We wouldn't use Park Mobile anymore if this were.

Questions from the board? Yeah, one question. If something goes wrong with the fence, the gate, the opening, or anything, the maintenance costs go on the boat club. I don't have to build it.

Yeah. And there's a bail safe in case of a power outage. you know, power goes out and the dope just remained open.

So he runs into it or something like that. It goes on the boat club and ensures it's not the dope.

Correct.

Well, I'm... Worst case scenario, it gets broken and we don't have to fix it. Yeah, that's right.

That is not the spirit I understand in the least. It identifies work needing to be done, like it's a strange word, to a workmanly level. It's trying to get at quality of work, but I don't understand it to prevent you from doing work on your own, but saying it needs to be up to standard. I'll find it. I'm not going to find it now because I'm looking for it, but I'll find it and send it to you. And you all have, you have indemnification for your own members, right? So. Go ahead.

Just first off, a plug for the Boat Club, right? Annual dues are $100 for a non-boat owner membership. Yeah. All 200.

Well, and then we have an assessment presently in a way as much as another 100. But yes, the standard is 100.

You can just go in, hang out there, have a coffee, do whatever you want.

Go see your own insurance. You can come down, hang out. I think you'll probably see, hopefully with your help, you'll see a lot of changes in the next couple of years.

My question is about the fence height. It starts at four and goes up to six. Right.

It does not need a zoning variance because it's our property. I found the text. All alterations, improvements, and additions to which landlord consents shall be performed in a good and workmanlike manner. Shall be at least substantially equal in quality. That would be at least substantial equal in quality and usefulness to the original work at the premises and of a first-class modern character, which shall not diminish the overall value of the premises.

I have an idea who wrote that. That's funny. I didn't read that.

OK. Does anyone have any concerns about the gate

I don't know when you're going to get it finished. It was my fault. We actually started. So now I can, you know, like, you know, yeah.

So maybe we can, we stopped.

So yeah, I think it would probably be in the next, you know, best case, a couple of weeks it could be done. Any questions? Me?

Yes, you sounded like you were about to make one. No.

You look like it. Do I look? Sure. Aw.

I will make a motion. We don't have one before you do.

I'm actually going to make a suggestion that we approve in principle tonight, and we have our attorney draft a resolution for us to approve in final next board meeting if it's the 20th. Are people comfortable if we do that? vote to agree in principle. Are board members comfortable with them proceeding with the work knowing that the resolution comes?

Yes.

So you're making a motion to approve the gate? In principle. I am making a motion to approve the gate in principle after our legal rights resolution regarding the vote club gate.

Second.

All in favor? Aye. Okay. Yep. Well, no way you've got, you've got backup in here among your crew as well. Okay. Second is trickier. Second is a question of food truck. We, the board, we established a moratorium to try to, we have, we have no specific criteria for approving food trucks in our code. It's a, it's, It feels a bit arbitrary right now. And so we set a moratorium to establish more clear criteria. And a million things came up, and we didn't get it written within the moratorium period. Rather than studying a new moratorium, we decided to focus on getting the text done. It shouldn't be that complicated. I agreed to put this on the agenda because we approved you for a food truck last year in a pilot. So there is precedent for doing it. When we have talked in principle about food trucks, we have talked about two zoning districts, parks and the ERC, education, religious, civic uses. So limiting where they can go, not in single family homes, not on Main Street. And this is in the spirit of that. So I first want to ask the board if you have any questions about process on that, relating to that. Are you comfortable with moving ahead based on what I have just laid out? And that is another reason that I want to make sure that we have a resolution from the attorney so that we're clear that we are making this decision at this time because.

And then would this, if this were to be approved, this would be grandfathered. And if we adopted a new policy halfway through the summer, this approval would supersede that.

Right. And then next year. Yeah. I mean, in your proposal, you have requested, I don't know if it's a typo or not, you've requested every year. Yeah. No. that we're happy to talk about. I don't know if board members are happy to approve, but we're happy to talk about this year.

Good catch.

I said good catch.

I just wanted to know what I could do for the next few years.

Tell us what you're thinking about. First, if you could explain for the benefit of the public what the pilot constituted last year, what that looked like. Yeah. So we had, it was three weekends in July and three in August. So, and it went well. I mean, the public, you know, people liked it. The person was successful. We might at some point, I don't know, do it ourselves, but I think it's more what people are more interested in is renting out the space for revenue for us.

And what were the hours of the pilot?

It was 11 a.m. to 8 p.m.

The request is for seven days. That's an element of discussion. Did you, and we do have a plan and a packet. Did you have any complaints from neighbors?

Barbecue there, you know, we kind of have that figured out. We have bins and then we have a dumpster right there. Additional bins near

where people are buying food, and you clear those into your dumpster.

We actually, we trip people themselves, but we're always there if they don't.

And it's probably clear in the proposal, but we set up an outside power hookup so there's no generators or anything, so there's no noise for the vendors there.

That was one of the big impacts that, in years past, people have complained about on West Street, was the sound of the generators.

I mean, for a food truck owner, it's like having a location.

I mean, and the reality is we don't have enough to feed people in the village on big weekends. I will say that I honestly have concerns about saying yes, going from three, six weekends to seven days a week, eight to eight, 11 to eight. And I'd like to hear from board members about that.

Just on the seven days a week, I think the seven days a week comes from a concept of having somebody there permanently for the summer instead of constantly having trucks coming in and out. So we wanted to have somebody there that was there committed and for the summer. So it became a more frequent presence, which would necessitate approval for seven days a week now. Is it going to be very busy on Tuesday at two o'clock in the afternoon? Probably not, but as.

Locating there seven days a week, but not necessarily operating. Yeah.

And we can talk about those definitions, but I think, you know, that was, that was part of the conversations that we were having with the vendors for us, you know, being able to be there to keep the trailer there and kind of those kinds of things. So having a permanent location is a bit more attractive to them than saying, Hey, we've got this small window and then they've got to move, they've got to set up, they've got to break down. So that's a bit of where that kind of big, you know, let's say permanent food truck location comes from. Not necessarily us, you know, bringing in different trucks every single day or every single week. It's more about having a more permanent presence there.

Right. Easier to manage too. I mean, if we can find, you know, find someone who will stay, I think that'd be the best case for us, you know.

Got it. What was your question, Tony? Okay. We have a lease with Vogue Club. Is there anything in the Vogue Club lease that prohibits a private vendor subcontracting from Vogue Club to do this?

No.

Okay. And the second thing is seating. Are people going to be able to sit down on Vogue Club property to eat? Or are they just going to... No.

Not people that would be eating. It's set up where... They can buy and go down on one of the benches. Exactly, yeah. from the park to the local.

And more important for me, what kind of foods is in there? That's what I'm looking for. But yeah, no, I did have a taco.

I do have a taco truck. It's the whole world. Community Day last year was great. We don't endorse anyone as a board.

You guys will police all the garbage and all that stuff, right? Yeah. Okay, great.

Sounds good to me. You look like you were populating a question. No, I mean, I don't know how to get it. I agree that seven days or six months or however many months it is is a lot. I understand the rationale of making it of encouraging a single one and I wonder if there's a way that they can have kind of flexibility of what days to operate, but there's a cap or some, I don't know. I wonder if there's a way to do that.

Six months, so.

my concern is that we are all crushed in the high season particularly and getting a break from people can be a relief particularly in that neighborhood that gets such heavy visitation I feel like I could be open to Thursday through Sunday but I don't feel great about

carte blanche for seven days others have that's what you're thinking too well i mean a holiday might fall on you know in that area and holidays yeah um i support in principle the idea of having food trucks and i welcome the enterprise that you're showing i mean i think the devil is in the detail and in the context of a moratorium we have i think we should strive to be consistent with what we've done in the past um And anything we agree should be no more or less favorable to what's already existed. Or I know we've had people apply for food trucks and been interested.

We haven't approved a food truck outside of a community event. Yeah. Ever. I mean, it's not in the last six years. There is this one.

I'm just wary of us putting, as it were, the truck before the horse. Like that. And I'd be happy agreeing to continue what we've already done, but I'm not sure about us granting a wider remit when others don't have the same opportunity to do that, just to be consistent. So that's one point. And the other is, I just want to put that out there for discussion. And the other is, because it's on village property, is there any revenue share with the village?

Right, exactly.

You're welcome.

Well, I'm happy to have the 40 years and also for the village to get money. And I think we can easily pay those amounts. But we just have to make these efforts, fundraising efforts, food trucks. We have kayaks coming. I'll be back here in three weeks and talk to you about kayaks. OK.

Yeah, I thought about that too. And it might be, this is sort of a half-baked thought, but I'm just telling you what's in my head, is that if we're looking at this as, last year was a trial, this year is sort of potentially an expanded trial. If it becomes something more permanent, maybe that's a conversation we have, but I know that that they're trying to raise money to pay the lease.

So this is a one-year trial? It's not?

No, I think I'd have to come back anyway next year to confirm it. And then maybe you're sorry.

No, no. You can finish your thought. I think the main difference here is that it's on our property versus other proposals that we've received, which have been every which way, on the sidewalks, all different things. I think whatever language we come up with should address the things that we think is we would be most comfortable with. But I think in terms of the quote club, specifically in that location, I think trying out a more expanded schedule, I think is interesting. I don't think, you know, Monday and Tuesday and Wednesday, I think it could probably be a bit much. I think like a Thursday through Sunday makes a lot more sense. But I can appreciate, you know, there's something to be said for like, having a situation where you know said taco or Jamaican food or whatever, Thai food, whatever it would be, that it's going to be there, I think, is an amenity for the village, for people who live here as well, just like a normal, not looking just about tourists, but for all of us to have expanded options. So I would be in favor of making sure that whatever language we come up with sort of acknowledges different types of food truck situations that could be proposed in the village, including this on our property.

It's hard. There really isn't, other than community events and the boat club, there isn't precedent to look at. Because every time, they've been proposed in places where the board always said no.

Where's the ice cream truck that rides around? Irritating music.

Yeah.

Yeah, I mean, but it rides around. That's the thing. And so it can, you know, when it... You tell all the kids that you're going to ask.

Yeah, well, maybe you're coming.

Maybe mommy. It is classic and irritating all at the same time. Yeah. So in the past, they've been proposed on Main Street next to St. Mary's Lawn. They've been proposed on 9D next to Mayor's Park. They've been proposed on West Street. The previous language in the code made them only possible on West Street, which has residential impacts in that location. I mean, they were right across the street from there's a little bit of separation there because you're across the street and across the park from, from the residents. But I do want to be mindful that that neighborhood takes a brunt of, takes the brunt of, of visitation. So I want to be respectful of their quality of life as well. Although they may be really digging having food alternatives also. So, so Andrea, there's not, we're not, we wouldn't be treating, differently than we have treated previous because we've said no to everything except community events.

Yeah, as I'm sitting here, I'm realizing that this was a pilot scheme last year that happened under pre-existing conditions. And those same conditions are excellent right now. So it's not a special case in some ways. It is a special case in terms of maybe expanding the... It's not a special case, but it's a consideration like expanding the number of days that you're going to be there.

And then, I mean, we'd be okay with a Thursday through Sunday.

And it's in the spirit of... That's all we're going to do. And holidays. In the spirit of the direction we were taking when we discussed the draft, which was get it off streets, blocking traffic, and not possible in residential neighborhoods. Focus it in parks and ERC. That's where they are. That parcel is zoned ERC and you're not blocking traffic.

And just to reiterate, I support the idea. I just didn't want us to get ahead of ourselves in doing something that might conflict with legislation that we introduced a little bit later. So I just wanted to be consistent around what we have done and what we are going to be doing in the future. Got it.

That's why I think it's so important to have a resolution so that it's papered well and precedent. We're not setting precedent that thrives. So it sounds like you're not lined up to start right now anyway.

having a date, they just found some other place to go.

So we next meet on the 20th. Do others agree that this should be by resolution, that we can document all the things we're talking about? I feel less confident approving in principle on this one, because there's so many details. I think this one I'd rather wait and come back on the 20th. It's two weeks. I know you're getting close to Memorial Day. But I think from the village's perspective, it makes sense for us to take our time and get it right and come back with a resolution everybody can approve on the 20th. OK, so I will make a motion. Unless there's further discussion, I'll make a motion to table the food truck question. Second. All in favor? Okay. Thank you.

Thank you very much. Thanks for explaining everything. Good luck. Yeah. Nice to see you both again.

Okay. Next up is film. I think you're in for the long haul out there. Yeah, I was hoping to make a comment, but I'm happy to listen anyway.

It's not a public hearing tonight, so we don't have comment, but you're welcome to stay and listen.

Well, thank you so much. Thank you.

And are you Harry?

No, I'm Alan.

You're Alan.

Yeah, I met you up at the church.

But we have a Thrift King shirt, and I thought, is that where Harry appeared to?

Oh, I'm just a local that's happy to be proud of it. I love Thrift King, too. I love how that works.

Yay, Thrift King. Okay. I haven't seen Harry in a long time, so I thought maybe you were him. OK. OK. The next item up is a film. Yep, this is Andrew. And we have a representative from the film company here. So Andrew, you want to give us an intro?

Sure.

Are you waiting for her?

Is Liz coming online?

I asked her to unmute. Liz, if you mute yourself, you'll have to request to unmute again. There you go.

Okay. No.

No.

I mean, I think Liz is going to be able to give more detail than the latest detail, but essentially it's a one-day shoot, June the 3rd. Hello?

Hi. Sorry, I had an issue unmuting. It said the host had to unmute me. I apologize. Good evening, everybody.

I was just beginning a brief introduction, then I'll hand over to you, too.

Sure, go ahead. Thank you.

So June the 3rd, one day, I think the plan right now is to begin loading in at the Loretto Church parking lot. The company are going to use that as their base camp. They'll be arriving at 7 and then they'll be going down towards the depot to set up around 8.30 for a shop there. They have an agreement with Mr. Paganus there. And then crossing up the street to the house on the corner of Railroad

Eight Depot.

And Depot Square to do the next shot.

The big building.

The big building, yeah. On the railroad avenue on the uphill side there. I think those were the two setups. Is there a third one apart from the car?

No, those are our two setups down by the depot. So our first setup would be in the restaurant parking lot underneath his awning. We do have an agreement with Mr. Pogonis in regards to using two of his parking spaces in order to set up our little exterior market. And then we intend to start, we would like to unload at the church and start bringing down our equipment, and then we would intending to be rolling cameras by 8.30 in the morning to be out of that area by 11 a.m. After 11 a.m., we would then move across the street to the house on the corner to do our rabbit scene, and this is where the animal would come into play. At that point, we would shoot there for a couple of hours, and then we would like to do handheld Steadicam work on the main street, which that would just be our two actors, the director and our DP, on the handheld Steadicam just walking down a couple of the blocks on Main Street.

Walking? I thought you said for a car.

No, we would like to do that too. That would come after the walking down the street. So we had our scout this morning. So our original request was that we would be filming at the Depot Square in the morning. And then we would do our scene across the street with the rabbit. And then we would do some Steadicam work walking down the streets of Main Street. with our actor for about an hour and a half. And then after our tech scout this morning, we would also like to do some driving work, which is just like I said, minimal impact to the point where a camera will be in the vehicle. We will just take a loop around the town, and we will do that a couple of times in order to achieve our work. And then after that, we would be done.

I'm going to interrupt for just one second. Sure. someone joining named Roger. And in case you're Roger Hoffman, we have just finished the boat club discussion. So you are welcome to join the rest of the meeting, but we have approved the gate in principle, and we are coming back on the 20th to talk about the boat club. I'm sorry, the food truck. So I don't want you to sit all night if it is you. If it's not, whoever you are, you're welcome to stay. Okay, carry on.

Yeah, so anyway, that's basically the gist of our work. And we do, I have been in contact with Father Lutz in regards to using the parking lot and the church hall as a holding catering and a base camp for our cast and crew, which will be about 18 people. I have reached out to Father Lutz. He and I spoke yesterday, so I'm currently waiting on COI for the church from my production company, and after I receive that, I'll be able to send him all the paperwork that's necessary in order for him to sign. but I want to make sure that we have that insurance first, which I just need to await the COI. So his secretary, Fran, has reached out to me yesterday and gave me all of the requirements that they need on their end. I sent him a letter of intent earlier this morning, and so I'm just waiting on a response for that. Otherwise, we do have our executed agreement with Mr. Pagonis for the Restaurant Depot, and yeah, that's it.

Have we received that yet? What about the Depot? Oh yes. And eight Depot is under different ownership. A Depot is, um, can give you the name of the, of the property owner. Yeah, please.

Because I didn't know that, uh, we, you know, we just wanted to kind of be on the sidewalk. And I thought that that was a, you know, I thought that was a city thing that I was permitting, not the village thing that I was permitting that not that I needed to actually speak to the building. I'm happy to do that. Um, but we have no intention of blocking the entrances to the building or, you know, causing any impact to those residents.

Oh, okay. And on the One Depot side, you're in his parking space?

Yes. Yes, which is what our agreement is with the restaurant, correct.

And you won't be spilling over those parking spaces? How many parking spaces do you have?

We've requested three.

Okay. Three, two people. I don't think it's... I mean, they have...

Well, we have, so that's our set, if that makes sense. And we would like to stay contained kind of within that area. So that's where our setups will be and that's where our set will be. So kind of all of that action will kind of take place within those spaces, right where we have agreed to with Mr. Borgonis.

Could I interject something? Liz, when we first spoke, you know, I tried to make this clear and I just want to make sure maybe, I just want to make sure I did. that when you reference Mr. Pagonis' parking lot, he has parking spaces, but the street behind there is a public street. And so are you just referring to the parking spaces themselves and the sidewalk in front of Mr. Pagonis' building or the entire

No, I'm referring to the parking spaces themselves and that specific amount of sidewalk in front of his building. Okay.

Thank you. We do have the commanding officer of our police department here. Sure. And I want particularly for him to ask the questions he thinks are important about not only that particular location, but also the walking on Main Street. June 3rd is a Wednesday, so it's not a Saturday. Thank you for moving away from Saturday. That was going to be a problem. Liz, it's been our experience. Good night. We've had a lot of films shot here, and in our experience, we're staying just in this space. It never quite happens. It inevitably spread out. Tony was asking about traffic disruptions, and that is... a concern that I share on Depot Square and why I want to make sure that the officer in charge has a conversation with you about that.

And also to Tony's question, can you break down, you say a crew of 18, but which of the 18 will be there And that shoot location, because I know you'll have.

Yeah, absolutely. I'd also love to talk about, you know, the traffic, too, that kind of comes around that depot square area just for a better understanding for us as well. So I would say that, you know, essential crew members are going to be down on set. It will be the director, it will be the DP, it will be the gaffer, it will be a key grip. We will have, because we will have the animal, we will have for that the rabbit scene, we will have an animal wrangler who will be the only person along with the actors who is able to work and touch the animal at all. Then we will also have a couple of PAs to be able to handle pedestrian traffic for any sort of lockups that we may need. And when I say lockups, I am asking specifically for intermittent pedestrian lockups so that when we're filming our scenes, we can stop people for a couple of minutes or ask them to go across the street so that we can film our work, and then we immediately let them through.

So how many actors? You didn't say actors.

So we'll have two main actors, and we'll have about six background actors.

Okay, so that's nine and six. That's 15 people.

Yes.

Okay, go ahead, Matt. Take it away.

Do you have a picture of the rabbit?

I don't have a picture of the rabbit, but I do have one.

I just wanted to see if my rabbit was cuter. So you said that there's not going to be any impact to traffic or vehicle traffic or pedestrian traffic?

Well, pedestrian traffic in a sense that when we are filming, we would ask for intermittent rolls and cuts that intermittently for people to stop and not walk in this area for the couple of minutes that it takes to shoot the scene. and then we would then allow them to go through. So when it comes to pedestrian traffic, you know, sure, and we do have PAs that will be assisting us in making sure that we're able to lock up the set as best as we possibly can in order to achieve our work. But we do not, you know, we will not deadly, we will not put a stop on pedestrians walking through this area. You know, like I said, Excuse me?

I'm talking about cars.

I understand that, but let me... I'm trying to finish by talking about pedestrians first, because that also matters. So, you know, should there be somebody who wants to walk through, we are more than happy to allow them to do that, and, you know, we'll work out, depending on where the camera is showing, they'll be able to walk a different way, and we'll be able to just guide them through, and that'll be fine. As far as the traffic for cars... We want to be in the parking lot. We want to be in those two parking spaces at the Restaurant Depot, and then we want to be across the street. In my scout, I didn't feel as though that that specific area had a lot of car traffic. So I felt that we weren't going to be impacting traffic. uh, uh, vehicle traffic. And again, if we were in a way, this would also be something that would be intermittent where a car would stop for, you know, a minute and then they would just go ahead. So I'm trying to get an understanding, I guess myself of how much vehicular traffic does happen in that parking lot area, especially in the morning from 7am to 11am on a Wednesday.

Go ahead, Matt.

Um, I'm thinking, uh, you know, the, the, the, The vehicle traffic is relatively low, but I'm not going to say it's not there. Are you guys going to be filming? Where is your filming location? Where is the camera going to be set up?

The filming location is the parking lot of the Restaurant Depot. Okay.

Matt, it's three parking spaces outside the depot and then the wall on the sidewalk abutting the depot.

Yes, I saw that on the map. I'm just wondering where people are going to be during that. Are they going to be in the roadway? Are they just going to be in those little...

They're going to be in those locations where we work on the sense of professionalism and safety. The first thing that matters to us is the safety of our cast and crew. And we would obviously make sure that none of our cast and crew is going to be walking just willy-nilly in the roadways, getting ready to be hit by a car.

Okay. Matt, I'm concerned, as I always am, about sightings. create 15 people, equipment, and three parking spaces sounds pretty tight to me. And I don't want us to be in a position again. We're supportive of filming in the village. We just need to make sure it's done safely. And Liz, with all due respect, it's the officer in charge who determines what is necessary for traffic control.

I absolutely agree. And if you guys believe that it would require traffic control, then we're more than happy to accept that. We want to make sure that's what the matter.

Yeah, I definitely think it's necessary, not only for the safety of the, you know, your crew and the people of the village, but I think you'll be able to get more of your desired work done if there is traffic control.

Okay.

I'm going to be 100% honest with you because, you know, you all attempting to halt traffic or try to get a shot that you need and trying to do that on your own, odds are it's not going to work out very well for you. But I think you do need to have, you know, we all need to have some sort of control over that location and your situation there. So I think it's best if you did have traffic control. That way we can assure everybody that everybody's operating safely. And also you're going to be able to do what you need to do in that allotted time. You know, we don't want you sitting there waiting, waiting, waiting. There's cars coming by. You can't get the shot you need. It's easier for us to just put a halt to that temporarily. And when you guys say, you know, OK, you know, we're we're good. We can let some cars through them. We can do that. You know, we'll work with you with that. You know, I just think it's going to make things a lot smoother for everybody if you did have traffic control there. Um, you know, over overall, it just, it, it, it's just, um, you know, from what we've seen in the past, that seems to work the best, uh, um, for whatever filming crew or company that comes in. Uh, you know, it gives, it gives you and us the ability to, um, regulate that a little bit better. Sure.

Right. No, and I 100% agree with you, so I thank you for the clarity, and I thank you for being straight up with me about it. Yes, we 100% are willing to accept that, and we would happily do so. As I mentioned, the safety of our cast and crew and the safety of the town is the most important thing for us. So if there is a belief that having the traffic control will be necessary, then we're more than happy to accept that.

And it's just going to be in that one location where you would need the traffic control at Depot Square.

So, yeah, but, you know, and then if you want to if we want to talk about the main street situation, that is all sidewalk work. Again, we're just handheld. There would be nothing in the street. Nothing would be affecting the street. It's literally just the actor walking down the street with, you know, and we're following them on a handheld camera. So, you know, as far as any lockups there, I don't think that would be necessary at all.

Yeah, it doesn't sound like it, but if and you're you're doing all the shooting on the same day. Yes. OK, so then you know what you that the officer that would be there for traffic control would also be available to assist with that should you need them. Um, it's not that they're going to be physically walking or driving behind you while you're doing this, but they'll be in the area where you were shooting. If you need their assistance, they'll be there to, um, you know, facilitate any requests that you, you, you're going to need while shooting. You know what I mean? It doesn't sound like you're going to need anything crazy for that, but in the event, you know, you're not getting what you need and you need a little bit of extra help, they will be there for that.

No, and we appreciate that. Absolutely. So thank you.

Let me also ask in relation to that too, because as I see from your plan, you're probably walking from somewhere around Rock Street, the Pig Hill Inn down towards the underpass. Is that correct? That stretch?

I believe it was Lund Terrace up to Kimball Avenue. Lund Terrace up to Kimball Avenue.

Okay. And are you thinking... Are you going to do multiple takes or is it just going to be one take? You're going to have to walk it two or three times. And how many crew and personnel are going to be there? Is that going to be on Steadicam as well?

Yes, that is all Steadicam. The walking, it's just the two actors. It's a mother and child just walking down the street.

Is there audio component to that? How many people are going to be doing involved?

It will be the director and the DP and we will also have sound.

That's on boom, right? The sound?

Yes. We want the background noise. What we're capturing is the noise of the town and what we're capturing is the dialogue that happens in between with these two people. It's not... you know, we're not looking to lock up anything else. You know, like I said, it's just kind of the walk and talk down the street.

Right, but for the benefit of our trustees and board members, a boom is like a long stick with a microphone on it, which kind of will get in the way.

Yeah, I mean, Matt, I don't want to, I don't think we want to close the sidewalk, but that is a chunk of people moving on moving up and down the busiest part of Main Street. And, you know, Liz, I want to give you some context that you were here today, right? Today was rainy and it's early in our season. June, we're at high tourist season. And if it's a beautiful day, the village, even on a Wednesday, has a lot of foot traffic and a lot of cars relative to the small space. So, Matt, I... I don't know if others do. I have concerns about that side, the sidewalk, that stretch of sidewalk.

I mean, you know, they're going to have somebody there with them. And I think if we put out a notification in the village that this is going on, you know,

and people moving freely around. I mean, people moving freely around, right.

You know, there is, there's the other side of the street, if they choose not to travel through or, you know, not to be a part of this. Um, but basically I, I, you know, they're going to be on one side of the road. There's another side of the road. If somebody's, you know, uh, like I said, doesn't want to be involved in this, they can choose the other side of the road. I don't really see it being that big of a deal. And they'll have somebody there if it comes down to it and they need somebody to clear the way. They'll have to have the officer and a PA or something walk up the street ahead of the scene and just make sure that the people are aware of what's going on. You know what I mean? I don't... You know, it is June. It's the beginning of summer. The village is going to get, you know, heavily populated with visitors. I get that. But I don't think it's something, it doesn't sound like something that's going to, you know, hinder this whole thing. I don't think it will. I don't think it will.

Well, I'm more comfortable with the scenario you're describing. Initially, you were talking about the officer being around, but now you're saying assigning that officer to move with them. And I feel better about that.

Well, yeah, if that officer is there for traffic control, they're going to have that officer assigned to them for the entire thing, whether they need them for traffic control or, but, you know, when they move locations, the officer will move with them. He just doesn't have to be right on top of them the entire time. You know, he could be up or down the street, or like I said, he could, you know, go ahead of what they're doing just to make sure that they have a clean path or that the people that are ahead of that shoot are aware of what's going on and you know it would be probably if that situation was needed it would be recommended to have either a PA with them or someone to you know either make an announcement or let the people know what's going on. The police officer would just basically be an escort in the event something happened.

Got it. And Liz, is it your intent or are you trying to get pedestrians on the sidewalk in the shot? How are you dealing with that? And consent.

Well, we have we so we would actually have something called we would have sandwich boards set up on the sidewalk with you are being filmed consent form. And I can show you what that consent form looks like. But it's basically something that we we would normally do with public filming is basically saying that by walking into this area, you are consenting to be put on camera.

So there are businesses that are on the stretch.

Uh-huh.

And so I just, I want to make sure that we're not restricting access.

Really, yeah. Our intention is not to restrict anybody, literally anyone. Like we're not... We're not a big crew. And, you know, this is kind of like a this scene specifically was really just to capture these two actors walking down the street with as minimal of a crew as possible. And we did not. There is no intention of going into any of these stores. There is no intention of stopping at any of these stores. We really just want to get them walking down the street. So, you know, we were not trying to be restrictive onto any of these businesses at all. and would like them to operate and to continue to work and to do the things that they do on a Wednesday afternoon.

I'm going to throw out a slightly different question, but related to Laura's. Normally when film crews film on our main street and they are potentially capturing the stores, you get consent from the store owners, right? So they have a visual identity that belongs to them as well. Right. And my view is that they should go through the same process that other companies have done.

I think it's tricky. I mean, an entertainment attorney would probably argue that it's incidental to what's going on and therefore okay. But I mean, I think we should check with our counsel too to see what the solution on that is.

And, you know, I think also, too, and I can confirm this with my directors, that I think we do intend on shooting tight, you know, to the actors, where we're not necessarily going to know where we are. You know, this is just two actors walking down the street. That's who we're focusing on. We're not necessarily focusing on the town.

Could we consider shifting it up Main Street? Like, or at least starting at, like, or something. But like further, I just think that we're going to have like Metro North is going to come through. There could be like a whole bunch of people unloading or going to the train at that time. It's like the denser part of where there are shops. And if it doesn't matter to you that much, then having it further up would have less interference and less impact.

Okay. Okay. Yeah. I can, I can definitely relay that to my team.

How many blocks, what kind of either blocks or linear feet, how much space do you think you need for the walking scene?

I mean, I think it would just be like three blocks.

Okay.

But, you know, also too, I can confirm this in one block or two blocks, you know, you know, by kind of doing maybe some, you know, I would have to confirm with my creative team on exactly how many blocks, but I think three was the original answer.

And you're not stopping on the sidewalk, right? You're continually filming from one spot.

Continuously just walking, yes.

And it's a tight shot. I mean, I would recommend at least sending a notification out to the business owners and maybe even the chamber just to, in case anybody has any discrepancies with it, if they don't want it, then the film company can make an effort to avoid any type of conflict that would come out of it. Yeah. And, you know, if it's a continuous shot, you know, I would if I were you, I would take Laura's suggestion and move it up Main Street. But I wouldn't totally write off your original location. But I would try to do a dry run at least before you start filming just to see if it's going to be feasible. And if it's not, then, you know, then you have another spot to do it. um because you know you may have all these plans for the day and then all of a sudden you get there and you're not going to be able to do what you need to do you know you should definitely have some sort of backup for that yeah absolutely okay yeah that sounds good to me um and what what street did you recommend for us to start on well there are you start at

But it's the point that it's in a commercial district.

It's really, they're walking in a village, you know, it's, it's, it's meant to be, they're just kind of walking this small town on their way to a market.

But does it matter to you if they're walking through a residential district or a commercial district?

More commercial.

You went from like church or furnace up to 90, that's two blocks. So. three blocks would be garden, but I would say go above the restaurants. OK. Like above Cozy Corner. Right. And like a lot of those businesses aren't open on Wednesdays. So it would be quieter.

That's something we can build into the contract. OK. Yeah, that sounds good to me. Matt, are there other concerns that you have questions you want to ask? Oh, we haven't talked about the in-car shots.

Yeah, so as I mentioned, the camera will be in the car and there will be an operator who is holding the camera. The camera will not be rigged to the vehicle in any form. It will literally be just the actor, the director, and the DP in the vehicle. The car will then just Drive as normal it will follow all speed limits and and traffic laws And we'll just you know, we'll get the footage that we're looking to capture inside of the vehicle So we're not necessarily worried about what's outside So we're just looking to like I said, we'll just take this drive And it's a you know, it's basically a loop where we'll exit from the church parking lot we'll go up and kind of around and down main street and then back to where our original base camp is and we would just like to do that two or three times um and there will like i said no camera is rigged outside of the vehicle the car will go with the speed limit the car will go you know with all traffic laws and and that would be that yeah because we do have a couple of of crosswalks on main street um Yeah, and the car would stop at a crosswalk. We're not looking to blow crosswalks. We would abide by all traffic laws.

Okay. Yeah, that doesn't seem like it's too big of a concern for me. If it's going to be just the one vehicle and everybody's going to be in the vehicle filming in the vehicle?

Just one car. It would be the one actor, the director, and the DP with the camera, and that would be it.

Yeah, that doesn't sound like that's going to be that big of a deal. But you'll have, you know, if you need something, you'll have an officer there anyway. If the officer's got to drive in front of you or something.

Yeah.

If you need that. You know what I mean? I don't think it's, you know, it could probably do it anyway. I don't think it's necessary. I'm more concerned with if you need a continuous shot up Main Street rather than stopping at all the crosswalks. You know, that'd be a different story because then we'd have to have people at the crosswalks.

Yeah, no, I mean, there was no, we never had the intention of doing any of that. We really just wanted to kind of do the driving work, like I said, normally. You know, the car would just, it would stop at a crosswalk, it would stop at a red light, it would stop when there's traffic, it would just abide by all traffic laws, and the camera would just be in the car.

Yeah. Yeah, that doesn't seem like that's going to, we would have any issues with that.

Quickly, Liz, just to go back to your First two camera setups?

Yes.

Was it going to be on tripod or on the Steadicam?

We would like to do a mixture of both. We have shots there.

And then you also mentioned that there would be a gaffer, a grip. I'm not sure if you said electric.

So does that mean... Gaffer is electric. We would have... It's a gaffer.

Gaffer, then an electric. First electric, second electric, whatever. Or a smoker. But does that mean you're going to be setting up Flags, lights.

So we do have as far as exactly what necessary equipment for lighting, as far as I've been told to this point, you know, we would set up a couple of stands with a bounce. I think they want to use as much actual daylight as they can. So I don't foresee us having to use any big units. Should they want to use, it would maybe be one. But I think the fact is that I think we want to use as much available light as we can. And obviously we would set up stands, one or two stands that have a balance in order to be able to control that sunlight.

What's the size of those?

Sorry, Andrew. I don't have those specs, but I can get them for you.

Yeah, it would be helpful to know where you're going to place them because you have a very restricted site, right, with I don't know how wide or tight you're shooting, but where are those going to be in relation to the 10, 15 people in the three parking spaces and that little thin slice of sidewalk? Where are the stands and all of that going to fit in?

Yeah, absolutely. I can get a diagram or I can get, you know, kind of any form of, you know, various staging to understand that. But, you know, I think I think we would want to, you know, we're shooting this movie on film, 16 millimeter film. So we're not working with big digital cameras or anything like that. You know, we our camera package is very small. So, you know, I think at the at most it would be the camera. It would be a tripod camera. We would have a camera cart kind of next to kind of in our area that would be used for just staging for batteries and whatnot, whatever they might need. And then as far as the lighting setups go, I will have to confirm, you know, with our DP exactly how he wants to light it. So I would have to circle back on exactly what the necessary stands or kind of any of that equipment would be.

I make a suggestion that they come back with exactly what they want to do.

Yeah, that's where I'm about to go now.

Yeah, I would appreciate that as well. There's been a lot going on.

Hold on for one second. Just explaining process. The way film permits work is they put in an initial application. We have a conversation as a board to determine whether or not we wish to proceed with this applicant before they go to all of that effort. So my next question is, Is this something that we on, A, are we comfortable on June 3rd? B, are we comfortable with asking Andrew to work with Officer Jackson and Liz to create a contract that reflects the things we've talked about this evening?

And then you'll come back to us with a... And all of that is subject also to assessing what will be a location fee. Yes. I hope you have that in your budget and we'll...

clarify what that's going to be yes and there and there are we do we do have a commercial duty fee for our officers as well understood we're prepared to pay for that so just let us know what the cost will be great if that's the case then i don't think you've received an application fee yet have you a hundred dollars yes i did receive a hundred dollars application fee from libs thank you okay but that is all we're still waiting for the the revised um certificate of insurance that reflects the other details that we had discussed. Um, if you could do a sketch of the location site down by the depot, that would be helpful. I know, I think you said you had two parking spaces twice and three parking spaces once. So if you can just clarify those details and maybe like draw a little dotted lines around the areas that you perceive the lighting will be, or the, um, the human beings, that would be great. What else are we waiting for that we've asked for? I think.

We need the talent agreements and the pet agreement.

The pet wrangler. That's got to be added to the certificate of insurance.

Yes, and we're awaiting that from our broker. But we have requested it and we are hoping to get it as soon as possible.

Have you shot with animals before?

Yes, our production team has. I have as well.

What is your favorite color?

That's supposed to be a connection issue. In the agreement, there's some indemnification vis-a-vis child talent and use of animals.

There was a connection issue.

um andrew is just saying that our contract will include an assurance that there is indemnification for both the child actor and the animal actor no okay so just one more thing liz um we still don't have the any kind of written confirmation from mr pogonis or from our lady of loretto and if the

I sent screenshots of both of those approvals yesterday.

We need a full letter from Mr. Pagona.

Are you executing a location agreement with the depot?

I just sent before the beginning of this meeting. All right, great.

And then the location across the street that you're planning to film at that we think is 8 Depot Square. That's a residence, so, you know, I think that's important.

It's not occupied as a residence. On the corner? Yeah. You're talking about a big building with the, it's the big building with the siding on the top?

Yeah. Or the one about the white building on the corner?

It's on the north side.

You're talking on Railroad Avenue, not on Main Street. South side of Railroad, yeah.

Okay.

OK, so we'll make a motion that we approve the application in principle pending final negotiations led by Trustee Hall and the officer in charge and dependent on payment of determined fees. Second. All in favor? Thank you. Andrew, we'll follow up with you. Matt, thanks for hanging out with us.

Thanks for having me tonight. It's been a pleasure. Thank you all very much.

Matt, what's your bunny's name? I'm going to unmute you. My bunny's name is Bun Bun. They should call the noodle shop.

Yeah, you might want to throw him in there. You can make that a stipulation. He needs an IMDB page.

Wow, you know about IMDB. Nice, okay.

Okay, next is an unusual but not impossible request for a baseball clinic at Mayors Park. Lillian has been dealing with the applicant. Okay.

Oh, yes. Two gentlemen who were raised here, graduated from Haldane, and both who now work at Haldane, Joe and Tom Bergiadamo, have a company called Twin Athletics, where they hold sports clinics, baseball, basketball, I believe also soccer. They are requesting the use of Marist Park. for three days, June 29th, June 30th, and July 1st from 9 a.m. to 3 p.m. to hold a baseball clinic for the local youth of the community. When they filled out the application, they unfortunately filled out the non-ticketed application on our website because the ticketed application, which is used for business-centered events like Hops on the Hudson or the Putnam County Food and Wine Fest wasn't on the website at the time. So Marjorie and I have been trying to figure out what to charge for fee, if this is something that we could even do here. The fee that was on the non-ticketed application for the use of both the pavilion for the bathrooms and the fields was $250. multiplied that by three, because it's three days, and that would be $750. The fee on the ticketed event thing is, and I can't think right now, but the total was going to be $10,500. I went on to Twins Athletics site and looked at how much they usually charge for events like this, and it looks like For a four-day event, they charge about $200 per kid. This is only a three-day event. They're probably not going to charge $200. But even if they did charge $200, they're only looking at 20 to 30 kids to be there. So if you take 25 kids, that's like $4,000. So the $10,000 thing is what's made.

said $120.

So it would be $120 a kid. Okay. This clinic isn't listed on your site yet.

We haven't had an application like this before, which is why there is a hole in the permitting. This is something that obviously we need to think about and include in our applications. I don't see this as being any different than the British soccer camp that uses the Phillipstown Fields every year. I have no idea what they pay, but The idea of using a public park for a camp, they just need to know that we can't close the park for them. The park has to remain open to the public. I don't have a problem with the concept. In terms of getting to fee, I mean, we're kind of making it up right now until we get that into the fee schedule. Does anybody have thoughts on fee?

It's okay for now until we work something else out.

So $700 total. Yes, it's $750. Which they paid and given their $750 deposit for.

What else are they going to be doing?

They're doing a baseball clinic.

What else? At 9 to 3.

I mean, honestly, it sounds like a useful resource for families of like for a kid to go and they can walk there. Like that's a nice, I know it's not, I know it's kind of, are they for profit? It must be. That's how we're treating.

Yeah. It's an LLC.

I mean, okay. So it's not a non, but still it's seems like an asset for locals.

I don't think they're making a big profit, but yeah. I'd like to make a motion. Oh, we have one more. Yeah.

Um,

We have the insurance. Unfortunately, the only person who has returned an email about this event to me from my vetting process is Tom Cunningham at Haldane. I have not received any answer. Officer Jackson's still on. Officer Jackson!

Can you hear me? Because my Zoom is going wacky here.

So, uh, Did you see my email that I sent the other day about Twins Athletics?

Briefly, yes. Yeah, I saw it.

Do you have any concerns about a baseball clinic from 9 to 3 at Mayors Park?

I don't see any issue with it. We just got to figure out parking, and that's about it. And use of the fields, like you said, it's a public park. You can't close it down. Is that going to be an issue? But as far as any issues from the police department, I don't see any issues with it.

One thing that I'm sure that will come up is the metered parking at Mayor's Park. I mean, I can see giving passes to the two people operating the camp, but I don't think we want to get into passes for parents coming and going, etc.,

Well, I think I should reach out to Twins to find out exactly how many coaches or what they're going to have down there. Because if you look at their site, they're also holding another clinic at Haldane. So I don't know. One might be at one clinic, and one might be at the other clinic.

OK. Well, let's try to be consistent with what we've done in the past, which is everybody pays parking.

Yeah. That's simple. OK.

So I'll make a motion to approve Twin Athletics Baseball Clinic to use Mayors Park for a clinic from 629 to 7126, 9 AM to 3 PM with 20 to 30 kids at a permit fee of $750 and with the stipulation that the park remains open to the public during the clinic. Second. All in favor?

Aye. The parking down there isn't paved. It is.

The signs should be back up. Are they not? Oh, there was work being done on the fence, so Bugsie may have been waiting for the work to be done. They were repairing snow damage.

I just wanted to see if that gets pretty well used for the weekends and on the busy days. Then that's a really good spot for people to get into the parking. Okay. And I thought that's because it was free. Okay.

All right, so I'll ask to make sure the sign back up. Excuse me. The last item, I don't want to spend a ton of time on it. I don't want to overthink something that can be simple. Some of the tree pits have been adopted. Some people took care of them. Some haven't. This has been a recurring challenge every year with complaints, et cetera. The code chapter on streets and sidewalks is silent on tree pits. There is reference to industries called utility strips or tree lawns, but not to the main street pits. And there's been disagreement for many years about who actually is in charge of them. Is it the property owner? Is it the village? And they end up being a mess. Tony had recommended that we formulate a policy related to tree pits, and I agree with him that we should do that, and we should probably update 128, I'm sorry, chapter 108. But in the meantime, I don't want to get the tree pits to get out of control. So I'm proposing that your proposal be a long-term solution, and that the short-term solution be to tag the existing, I'll go out and tag them, you can come with me, tag the existing pits as adopted and regularly maintained in one color, planted with spring bulbs but not otherwise planted, and then not planted or maintained, and then ask for bids on the latter two categories.

That's the best way to do it. For weeding. It's up in the air now.

Right. And we budgeted for this. So I'd like to try. I don't know if we can get it done by March 31. If not, it'll roll into June and our . Yeah, if it's not done by May 31st, it'll roll into our next year's maintenance money. Discussion? Pretty good with that? We need the camera back on us. So would someone like to make a motion on that proposal?

I make a motion to approve the mayor's proposal for Main Street Tree Pets. including a plan to work on identified tree pits that are planted with stream curtain bulbs, not otherwise planted, and those that are not. Thank you.

Is there a second? Second. All in favor? Aye. And I did speak to Nat Prentice from the chamber, who is willing to help with this first stage. Smooth edges. OK. Everyone who is here is now gone. HAB-Masyn Moyer- For the for the public record, I just want to reiterate that the the planning process that the public meetings that happened last week. HAB-Masyn Moyer- Regarding the marathon site were sponsored and hosted by the developer, they are not they were not village events. HAB-Masyn Moyer- There is no application yet for the site, the intention of last week was to get feedback on the site and got plenty and I wanted to thank. everyone who came and who participated in a neighborly and civil way. And I just want to confirm, because there have been some questions, what the process looks like for this parcel going forward. This is no different than any other development in the village. This board is not authorized to act on its own related to this parcel. The zoning board, the planning board, and the HDRB are the review bodies. I certainly have no authority to authorize anything. um on my own uh we all will will follow the boards will follow chapter 134-12 which is the planned unit development code i think if you spend some time reading that you'll see that it's pretty locked down there are a lot of there are a lot of hoops and thoughtful hoops that that project will have to go to before it's ever approved and there will need to be there will be there is necessarily There are many, many process points at which there will be public comment and opportunities to shape outcome. That is all.

Do we have bills from someone? Oh, yes.

Yes, one more item. As a quick thank you, Laura. We're all starting to fall apart.

We have

Thank you. We have discussed as a board that the county executive is contemplating joining our Article 78 lawsuit as a co-petitioner. Thank you. He has asked us to write a letter making that request. We discussed that this evening as a board. We did not make a decision in an executive session. We are making that decision now in the attorney-client session earlier. And so I would like to make a motion to draft and have reviewed by the village attorney a letter sent under my signature on behalf of the board making the request of the county executive that the county formally join our petition. That is my motion. I'm going to hold for one second before we second and say all of this is subject to review by the Putnam County Legislature. This is the county executive going to the legislature and asking to join our suit. And if the legislature is not inclined to do that, the county department heads impacted, particularly BES, the Bureau of Emergency Services, and the Sheriff's Department, are willing to give affidavits in our suit.

So I'm making- Does the motion need to be made to add this item to the agenda? We did at the beginning.

You did?

OK.

So my motion is on the table to approve the drafting of a letter.

Second.

All in favor? And sending, just to clarify the motion. Go ahead. So you will, based on this principle of writing to the county executive, you will work with the village attorney to draft a letter. And we are authorizing you to sign that letter and submit it.

Correct. And is the seconder comfortable with Laura's modification? I second second. Second second.

Whatever term is applicable.

I just want to make sure I'm understanding the motion. You're authorizing the mayor to work with our legal counsel to draft a letter and then to, with board approval.

That we are author, we are giving a board review of the letter. We are giving the board approval now for the, For the mayor to work with the village attorney to write the letter and sign it and send it. Yeah, that's what we're asking.

Write a letter to the county executive requesting the county to join our Article 78.

Potentially Article 78 too, right?

Potentially. Thank you. So we have a motion on the table. We have a second. All in favor? Aye. I'm not sure. Very unanimously. Thank you very much. Now we have bills.

You're good about your own son.

Before the meeting.

Let me bring them in.

Did you sign them?

I didn't. Please sign them. It was just one, right?

We can table this, Marjorie.

No, that's okay.

How many are there?

Just one?

One.

It was a whole battery table.

Oh, he don't.

It's two o'clock in the morning.

HAB-Masyn Moyer- Like it okay.

HAB-Masyn Moyer- Oh, I. HAB-Masyn Moyer- Are we currently we have since off camera trustee Hall is reviewing this one voucher. HAB-Masyn Moyer- head.

HAB-Masyn Moyer- And

Trustee Hall, Trustee Gardas is the second member of the Audit Committee, is reviewing now. All right.

Well, can we make the motion while that is happening?

So now the amount is? We'll make a motion, please. Oh, sorry. That's OK. Yes. Make a motion to approve those batch 8449 in the amount of $33,395. Second. All in favor?

Aye. Thank you.

Next slide. I'll give you 10 minutes. OK. Do you need to skip? We'll do for the next round.

All right. Motion to adjourn. Second. All in favor? Aye.

All right.

Night, Mike. Night, Matt.

Bye, Matt. Thank you.