Planning Commission - Regular Meeting

There you go. Okay. Uh, this is the planning commission, Coffee County Planning Commission meeting, February the 3, 2026 at 4 PM. I'm now calling the meeting to order. Thank all of you folks for coming. First thing we're going to start out with is public comments. Anybody want to speak? It's your turn. Okay. Uh before we approve the agenda, I want to move the election of officers to the end after other if nobody has any objections to that. If there are no objections, I'll ask for a motion to approve the agenda.

I make a motion. I have a motion for Miss Laura Vasquez to approve the agenda. Do I have a second? I'll second. Have a second. Randy Harrell. All those in favor say I. I. I. Uh, next we'll move on to approval of the previous minutes. If you had time to read them, I will uh ask for I make a motion to approve. Motion from Miss Laura Nettles to approve the minutes.

I'll second. I have a second from Sammy Anderson to uh to to that motion. Any other discussion? If not, all those in favor of approving the previous minutes say I. I. I. Uh, we're going to move right on to bond review. Kurt, that's your category. No bonds. No bond review. Okay. The first item on our agenda is the final plat for 485 Tough Road Hendrick.

Okay. This was turned in prior to the changes. So if you see that it's not five acres. It it was turned in just a couple days before y'all changed the rules. Okay. But everything finally we've been messing with Ted all these months. You see the date on April. Yes. We're just now getting it approved. But we do have a problem with lot one with the 50 foot setbacks. We'd like like to change that to 25 on the sides because he's going to put him a double wide in there. As you can see, it won't fit in that box. Kurt, that's board of zoning appeals. You'd have to go to the

You'll have to go to the board of zoning appeals to get that change. Ask for variance to ask for a variance on that 25 ft. How many flips I got to do to do that, sir? Is it not a problem or can we be can we do it or am I wasting my time? You'll have to ask the borders on appeals. We can't make we can't approve that variance here at the planning commission. Well, I thought if it was done prior, it shouldn't be 50 foot setbacks. It should have been 25 on the side. We turned this in before the rules changed. But the rules on the 50oot set, I'm not aware of them changing. No, they didn't change. Well, the 5050 Yeah. also did change but still the borders on appeals

could give that variance because why he did the application prior to the change he had vested rights but still he has to go to the board of zone appeals and ask them to do the variance but they have the right to give him the variance okay because it is vested rights because he had his application okay great explain what you're what you're asking okay all right I believe other than that we're we're good to go okay and where Well, we got to go do that at is that another meeting? Just get with Sandy. Okay. Tomorrow to get on next month's meeting. All righty.

Can somebody explain to me why on So, there's three tracks on there on the paperwork from the state. Well, it says that one lot is approved. The other two are not approved because evaluated lot not evaluated pursuant to plaque approval. So the the one lot has a house on it. So the state that's already got its own septic system. Yeah. But that's lot number two. Yes sir. And lot three. You see lot three already has a septic system on it. So the state can approve an existing system. So the only new lot needing

a new septic system would be lot one. And the state signed off on that on my shoot here. Yeah. So there are so all I got to do is get building permits for the other lot and after after get the setbacks changed. Okay. Right. Now yes and that's the plan. So the planning commission they're either going to wait till you get this variance to and you're going to have to show it on the plat and put on here that you had an a variance applied for and made and then they'll approve it. All right. But we have to have that from the board of zone appeals. Okay.

Yes. So that so you got to go through that first. But after BZA, you can put the note on here that the setbacks are 502525 with approval by the BZA. Okay. Well, they have a a note or something we'll put on there too with the drawing, the zoning. You'll have to change the plat. Okay. So, and then put the note on there and then show the setbacks that they approve on the plat. See what I'm saying? Are you talking about changing this plat now? We got all these signatures and Allan was these signatures the problem. It's that day. Yeah, I know it. And that's why we've been so long been all these months since April trying to get his signature. Um,

and he's on leave now or something is or was going to retire. I don't know about Allan, but will that be up to the planning when they approve the plaid if they can approve it by something from the BZA saying that that they uh approved that on lot one or whatever you asked for. Yeah. That you got setbacks for that. Okay. Okay. All righty.

All right. Moving right along. The next item on the agenda is the major conceptual on MG England Road, map 087, partial 003. Uh, excus. I'm the land surveyor that was hired to do this uh this conceptual plan. Uh, we're here just today to uh seek approval of this conceptual plan for Nolan Farms. It's uh nine lots on MD on the corner of MG England and uh Wards Chapel Road. Uh current zoning is C1. So it's uh the the moratorium is not affected by this property is not affected by that. Um we uh we've uh gone through the uh the whole conceptual plan that's uh the the checklist that's uh in the the code and we believe that we have addressed all items from that checklist. Yes,

everything conceptual plan's fine. They'll be bringing a preliminary next. So, our coach director says it's conceptual is in order. Uh, do I hear a motion to approve? I'll make a motion to approve. Have a motion to approve. Any more discussion? I have a second. I'll second. Have a second from Randy Harold. All those in favor of approving this conceptual plan say I oppose. Okay. Thank you. Thank you.

Uh the next item is a request for reszoning map 059 partial 078- C-1 to or excuse me from C1 to C2 from David Low. It was it was previously used as a auto repair and body shop. I'd like to maybe sell a few cars out of it. And it's already C1, correct? Yes, sir. I just want to change the commercial zoning on it. Is anyone living on that property?

Not right now. I just I haven't owned the property very long, but I'm going to try to cut the home off from the building that I'll be selling cars out of. Subdivide the house off. One thing that want to make sure that you know, C1, you can do residential, correct? You can go back to commercial and you can go back to residential. Once you do a C2, that cannot go back to residential. Yeah. I'm I'm going to try to do the C2 only on the shop. I'm trying to I'm going to try to cut the house off.

Is that what is that what we're showing here? Yeah, we got a house and a shop. He hasn't got the house cut off yet. Well, so Steve, I told him the same thing you did and he is working with a surveyor to because I told him once the property was changed to C2, then the whole property is C2. So, he's going to cut the house out

and if if y'all re give a positive recommendation and he should have that done prior to the full commission. So that way he'll have an actual map and partial for that shop to reszone as C2. The other property will stay as C1 because right now it's all C1, but he subdivides it off then he's going to have a separate map and partial because right now if he subdiv.

That's right. Which will be the whole thing. And I explained that to him. So, he's working on before if y'all give a positive recommendation before he goes to the full commission, he should have this. I told him he knows he needs to to have a separate map and partial just for that job. When I when I applied, I was unaware of that. But he You understand that? Yes, I understand. Yeah, when I applied, I was unaware of that. But I am now trying to get the survey to cut the house separate from the shop. He's got the acorage to set back and everything. Yes, he's got it. if he can make it work. And he's working with a surveyor now to to meet the subdivision requirements. So that's And

you're gonna use the same driveway for both. I'll have I'll put a driveway in on the looking at the map as I am. I'll have a driveway on the far right for the shop. Okay. I'll probably put a 50 foot rightway on the right for the shop.

How big is that piece of property? 1.72 acres. Any discussion on this? Any questions? So, if we if we get approval on it's going to be to go to a C2. It'll only be now the whole the whole track will go to C2. That's right. And he understands and I I told him that he knows that he's going to subdivide it to just make that back part of the car lot and leave the other C1.

But if he can't, then he's going to have to make a decision. I'll withdraw commission meeting because that's this is just a recommendation to the full commission. So if he can't do it, surveyor lays it out and it doesn't work, then he'll withdraw it all and won't go and he'll just keep it as C1. I'll withdraw. Yes. Because he can you can still do cars out of a C1. Correct.

Well, he can do the shop and that's grandfathered in. But if you change to selling cars, retail, that has to be a C2. It's not allowed in C1, but what's being done there is allowed in a C1, which grandfathered anyway, but he was just want to sell cars out of there. We told him, Merc did that he had to resone to a C2. Okay. So, if you go if something happens and you can't, then you're just going to drop the whole thing. Keep the C1. Yes. If I can't get the survey worked out. Any questions? You'll hear a motion one way or the other.

Well, do we need to act on this not knowing if he can get it? It's a good question. Well, it'd be a recommendation to the full commission, a positive or negative. But he wanted to see where he was at with the recommendation before he got it subdivided. If y'all didn't uh have a positive recommendation, he wouldn't go forward with paying for a surveyor to try to survey this off. But it's however y'all want to handle it. And if it but if he does get it done as you've instructed him to do, it will work. Correct. Yes. It actually will work as a C2 if he reszones the whole property as a C2. Now that that's it works because it's on the right road for it. That's right.

But the problem is is his problem because if they reszone it to a C2, then he can't use the house for residential anymore. That's right. He's changed that property over to full commercial. your understanding of this correct? Yes, sir. Okay.

I think we need to I'm I just hate to go ahead and zone it all C2 and then it not work and and wind up go see one to begin with. But I'd like to see the full plat from where they do divide it

cuz I mean, you know, we're it's it's a little bit messy. Yeah. So, we're we're basically going to be voting on something. We don't Can we make We don't know. You're just voting preliminary, right? I mean, I'm not approved through this through here, right? I've got to go step two. You're just step one, right? Right. But we But I mean, it's our recommendation, though. Uh I don't have a problem with what he's trying to do. Okay. It's just not as clean as I'd like to see it. Right. That's what I'm saying. I'd like to see the

problem approving it as you know continually get, you know, the surveyor to do. I wish I'd had it cleaned up before I got here, but I didn't have time to get it cleaned up before I got I wasn't aware. I got a question. I don't say it'll be a problem.

Okay. As chairman of the full body, I'm the one that will see to it that it gets on the agenda with this body here recommends the whole parcel, which is a singular parcel number, right? We're talking about one parcel to see two. March the 10th is our next full commission meeting where the recommendation from this body would be presented. That means the whole parcel, that's what's on your permit, your application is one parcel number, but you're eventually want to make two parcels out of it. Correct. Yes. That's what you want to do.

Yeah. Because I want to keep one C1 and one be C2. So, he couldn't and and I That's right. And I told him that if it went to the full commission and got approved, that whole map and partial would be zone C2 unless he subdivided it prior and kept this then you're talking about two different parcels now. Yeah, but they could attach this partial with what he's wanting to I think this I told him to talk to her because one that mapping partial stays with one of those and that then they uh assign the other one a new partial. See what I'm saying?

Yeah, it would be two. Yeah, it'd be two part. Then you would have to come back in here to have that smaller parcel reszone back to C1 if it makes it to the full commission first. Yeah, he understands. It'll be a lot back to us. I wish you had I wish you had two parcels before us right now. That's where I'm having a problem. Uh if you had it already approved and set up. Uh can he can he go back to C can I come back here from C2 to the C1? Yeah, he can go from a C2. Okay. You can bring it back. I thought I see you won't have to pay for a second visit here. Okay. Can I Yeah. Can I just post?

You won't pay for a second application. If you if you would try to go ahead and have it surveyed. So we are looking at two different parcels. All right. One will stay C1. We don't have to change it and change it back. Then what the remaining is when our full body addresses it, what the recommendation is here, that will be your final. I don't I don't think you got any trouble doing what you want to do unless we should go ahead and do the parcels first. So the correct parcel number is actually what's recorded by the actions of this committee.

Yeah. I like like you talking I don't think it'd be an issue getting it approved if if we had the plat had the final as all right well let's come back in here then you can postpone it just let us know when our next meeting sir get you taken care of he he should be able to do it in a week or two okay okay and he'll come to me and then I'll I'll get with you make sure we'll put it on the agenda for whenever it gets done. Okay. Well, it's not going to be that long. And if I may, Mr. Low, if when you're doing the small parcel around the house, try to make your parcel line meet our current setback so nothing bites you.

Yeah, that's in the future. That's what I'm trying to do. Yeah. Okay. Okay. The next meeting is in April, April 14th. We don't have a meeting in February. No, we have March for the commission. We have one at the end of February. Yeah, we have one. You have another one ended. Okay. Don't we We don't we don't have anything on the agenda. Oh, you don't have anything on the agenda? Call. We'll meet. Yeah, we'll we'll meet. We have Okay. Okay. Thank you. Yeah. All right. Thank you. All right. Uh, anybody have anything under other I just like Oh, go ahead.

I would just like to say just make a comment. uh don't have anything to do with the planning or anything. Uh I just like to give a shout out to the county road crews down there around where we live at Beach Grove. They did an excellent job on clearing the roads. And I just wanted to give a shout out to them and tell them thank you for your hard work uh and everything. And and we had calls to to the mayor's office to say thank you. Yeah, like I say it, they did an excellent job and I just want to say thank you.

I travel back and forth from here to the middle of Arkansas. Coffee County has the best roads during this storm of anybody I saw. Yes. And uh so that's a a welldeserved shout out. Yep. Okay. Uh anybody else? All right. Well, let's move on to the election of officers. Uh, we need to elect a new slate of officers and uh, anybody got any thoughts on that? Anybody have a nom nomination for chairman? I'd like to nominate Steve Cunningham as chairman.

I really I really think that we need to have another chairman. I'll second. Second. You know you'll accept. What you mumbled under your bra? I said you guys accept. Well, I'll do it again. But I would like whomever is vice president to work very close with them. You somebody else needs to learn this job. They really do. I'm not going to be here forever. Mayor None of us are going to be here forever. No,

but you've done an admirable job. And I do think that, you know, we do have some young young blood um and people that have been here probably some hadn't been here two years yet probably, but uh they're everybody I think is grassman. We have a very good professional planner now that training is uh a grade above I think what we've been used to from my feedback that I got from very much more in depth. I think everybody's been doing a good job.

Uh this is talented as group as we've had since I've been here. I mean this is a real talented group of people and a very interested group of people and I very much appreciate that. Uh well I'll accept uh move on to the vice chair. Would you please take a vote on the chairman? Vote on the chairman. All right. And we need to make a motion. It's already happened. Okay. Yeah. Thanks a lot. All those in favor?

I oppose. All right. Uh why don't we do this if nobody objects why don't retain we retain our presence present officers please name those who is our vice chair vice chair is Randy Harrell secretary is Miss Lauren Nettles that's as far as we go do I need to make that motion to keep the officers the way they are I'd like to have a motion I'll gladly make that motion Okay. And I second. I have a second for Miss Vasquez. So there you go. You're in too.

Uh all those in favor retaining what we have say I. I. Oppos. Okay. That's what uh we got a lot of people sitting back there. Uh, is there something that I know I I can't hear what you say. Coffee County leadership. They came to observe. Oh, sorry about that.

Uh, we do have a very good leader sitting right over there. I'll tell you that. Uh, most knowledgeable guy we've ever had in here. Uh uh if nothing further, I'll just ask for a motion to and I know Sammmyy's over there. He's ready to make that motion. Motion to journ. I'll make that motion. I'm good for that. I'll second. I got a second. I got a motion from Sammy in a second. Anybody have any objections? All those