Opioid Abatement Fund Committee - Regular Meeting

Good evening, everybody. I'm Judge Robert Carter, and this is the July 9th, 2026 meeting of the Coffey County Opiate Abatement Funds Disbursement Committee. Today is July the 9th of 2026. Let's call the meeting to order. If the parties, if the members are present, starting on my left, if you could announce yourselves, we'll take roll.

Roseanne Smith I'm at the County Commissioner on this committee Leslie Brasfield judge Carter Jeff keel very well

The next item for business is the approval of the agenda from June the 18th of 2026. The court, the committee chairman will entertain a motion to approve the agenda. Motion approved.

Second.

All in favor say aye. Aye. So the agenda for June the 18th, 2026 has been approved. At this point in the committee meeting, we have time reserved for public comments. I notice we have some people in the audience. I think I know why you guys are here, and I think we'll hear your presentations later on. However, if anybody, the protocol says we have to take public comments right now, so we'll invite, the committee will invite any public comments that you guys want to make. Very well, I've distributed a copy of the minutes for this week's meeting or this monthly meeting. I hope everybody, every member of the committee that's been here today has had a minute to approve the minutes. The committee would entertain a motion to approve the minutes or if there are any suggestions that the minutes need to be amended, the committee will take a motion in that respect either way.

Yeah, motion.

Motion to approve the minutes. Very well. Do I have a second?

I'll second.

All right. Everybody, motion to approve the minutes. Do I have the ayes? Aye. The minutes are approved. We have new business before the committee now. We've got the ratification and approval of rewards. Let me explain. We started with a quorum back on the 18th of June, but we had some members that had some other places we had to be, so we lost our quorum. So we may have a little bit of unfinished business from last meeting, but what we had before the committee was a request of disbursement on approval by Ms. Baker, and she's our Coffey County misdemeanor probation service director. As I recall, that had been approved. Somebody correct me if I'm wrong. We had a request for disbursement by Mr. Alan Burnett, which is director of the Coffey County Recovery Court, and also as a member of the Coffey County Anti-Drug Coalition. And we had a request for disbursement by 180 Degrees Ministries by Mr. Derek Buran. Did I say your name properly? Mr. Derek Buran, Middle Tennessee Director of 180 Degrees Ministries. As I recall, and like I said, correct me if I'm wrong, we had approved Ms. Baker's and we were in the process of the approval of the remainder of the request and we were getting into the decision where we were gonna do some oversight on some awards that we had already issued when we lost the quorum and we had to adjourn to this week. Is that right?

I know this gentleman here, Mr. Bryan, is that what you? Yep. I don't believe you ever got to do your presentation.

I did not.

And I think we were in some conversations with the Drug Coalition about previous, the last year's budget, and we were talking about making sure that the budget was square before we began. with the new conversation about his new request for monies. And so I think that's where we're at on the drug coalition. And I know we have Bea the Bush in the Miriam House, but she's not here right now. There's some conversation also to have. I know that there was monies that was approved in those situations, but I think there's been some new information that we've found out through the state that we need to have some conversation about.

So this is my suggestion. Let's take the request of Mr. Bryan, and then let's move on to the review of the prior awards. And then we'll also discuss the coalition request. I'll entertain a motion for that.

I'll make a motion.

Move that we adopt that protocol. Say aye. Aye. All right, motion carries. All right, Mr. Burnett, let's hear your presentation. We got to hear a little bit last week, two weeks ago, but as you know, we had to adjourn the meeting.

Thank you. So, yeah, my name's Derek Bryan. I'm the Middle Tennessee Regional Director for 180 Degrees Ministries out of Murfreesboro. We currently operate out of Shelby County in Memphis and Rutherford County, Murfreesboro. Before I tell you about our ministry, I'd like to take a moment to tell you why this mission is so personal to me. For nearly 25 years, I battled alcoholism. I was a functional alcoholic. And for about 10 of those 25 years, I struggled with drug addiction. Cocaine was my drug of choice, but when it wasn't available, I used whatever I could get my hands on. Addiction doesn't destroy just the person using it. It affects families, children, employers, and entire communities. In May of 2018, after losing my mother, I realized addiction was eventually gonna kill me if I didn't change something. And I knew I needed help, but I didn't know how to find it. On July 4th, 2018, while most people were celebrating Independence Day, I found my own. It was my personal Independence Day. That day, I walked away from illegal drugs altogether and began the journey to change my life. Today, By the grace of God, I'm a husband, a father, a recovery coach, and I have the privilege of helping other people find the same hope and freedom that someone once helped me find. That's why 180 Degrees Ministries exists. For more than 20 years now, 180 Degrees Ministries have been helping individuals and families affected by addiction find freedom, lasting freedom, through coaching, education, accountability, mentorship, discipleship, community support. We're a Christ-centered nonprofit organization committed to walking alongside people as they rebuild their lives While our foundation is faith-based, our recovery coaching, life skills development and support services are available to anyone seeking help. Coffey County doesn't need another treatment program. It needs more people willing to walk alongside men and women after treatment ends. That's where we believe 180 Degrees Ministries can make a difference. We believe lasting transformation begins when people discover who they are not through addiction, trauma, mistakes, or past, but through the identity God offers them in Jesus Christ. From that foundation, we help people renew their thinking, change unhealthy beliefs, develop healthier behaviors, and ultimately build a new life. what we're proposing here in coffee county is structured recovery support program that fills the gap between the treatment and the long-term recovery our proposal includes one-on-one recovery coaching a 90-day intensive recovery support program a 12-week curriculum-based recovery class participant follow-up and accountability intervention support outreach referral development, and scholarships for individuals who otherwise cannot afford the services. The goal is simple. We want to reduce relapse, strengthen families, increase accountability, remove barriers to recovery, and help participants stay engaged long enough to create lasting change. The funding we're requesting will primarily support direct recovery services, including recovery coaching, curriculum delivery, participant follow-up outreach, administrative coordination, transportation assistance, and scholarships for those who can't afford services. Every dollar requested is intended to strengthen the recovery support services already in place right here in Coffey County. I would like to clarify one item from our application. There was a question asking whether we charge for services and whether we bill insurance. I misunderstood the question because I didn't realize it was asking two separate questions. I answered no because we don't currently bill insurance. As a small nonprofit ministry, we simply don't have the infrastructure to credential with insurance companies and process claims. However, we do charge fees when participants have the ability to pay. Our current fee structure is $150 per hour for one-on-one recovery coaching and participation in our 90 day intensive recovery support program. Our 12 week recovery class is $299 per participant for 12 one hour sessions. That said, we've never turned anyone away because they couldn't afford to pay. Many of the people we serve are unemployed, underemployed, transitioning from treatment, returning from incarceration, or simply facing financial hardship. If someone has the ability to invest in their recovery, we ask them to do so. If they don't, we find a way to serve them anyways. That's why scholarship assistance and transportation support are included in this request. Our mission has always been to remove barriers and not create them. We would also welcome the opportunity to become a collaborative partner within Coffey County's recovery network. We want to walk alongside recovery courts, probation and parole, community corrections, treatment providers, law enforcement, churches, employees, employers, schools and other community organizations. We believe lasting recovery requires the entire community working together. Our hope is to help individuals successfully transition back into society by providing ongoing recovery coaching, accountability, life skills development, workforce readiness, job placement support through community partnerships and long-term recovery support after treatment or incarceration. We're not here to replace these services that already exist in Coffey County. We're here to strengthen what's already here by becoming another resource that helps people succeed. At 180 Degrees Ministries, one of the principles we teach is simple, change your beliefs, change your mindset, change your behavior, change your life. We believe people begin to see themselves differently, they begin to live differently. I'd like to leave you with this thought. We're not asking you to invest in a program. We're asking you to invest in people. Every person who finds lasting recovery becomes a stronger parent, a better employee, a healthier neighbor, and living proof that change is possible. Thank you for your time. and your consideration and for the work each and every one of you do to address the opioid crisis here in Coffey County. It would be an honor to partner with you in helping individuals and families find lasting recovery, renewed purpose, and a new direction in life. And I'd be happy to answer any questions you have at this time.

I have a question. So, you Are your clients, the people you support, do they come to you by referral? Does Mr. Burnick contact you when they finish with him? Does B. the Bush contact you when they finish with their program? And does your service start at the end of a completed treatment program? Those are the two questions I have.

Okay. Well, my services really begin... wherever we meet them right where they are. So if they contact us through our website, I encourage you, if you haven't seen that, to check that out. We have a contact column on there. You can reach out directly. Or if you're coming through the recovery courts or the probation or parole office, you can be referred to us directly. Just call us up and we'll get you started on something. It really just depends on where they're coming from. I mean, I take, I feel phone calls every day from people just interested in knowing about our program because faith-based recovery is relatively new. We're way different than the secular programs out there.

What's your website?

It's 180degreesministries.org. And we have a Facebook page for social media. and then I use my personal page to promote a lot of it too.

What was, for instance, in Rutherford County, where did most of your referrals come from?

Um, well, uh, currently, um, the, the table, the church of the Nazarene down on main street is currently letting me use their facilities to coordinate classes and you use their, their, their tables and chairs and stuff there. Uh, so a lot of referrals come through the church right now. Uh, so, uh, I would be interested in partnering with local churches, uh, getting my information to the pastors of these churches and, um, and then through, um,

There's a big Celebrate Recovery program in Tullahoma, and there's a church in Dillard, Church Christ, I think. They operate out of that. Would you get a referral from someplace like that?

Oh, yeah, yeah. So... Even though we're brand new to Coffey County, and we're expanding out of Rutherford County and moving through Cannon. August 6th, we're going to start 12-week classes out of a location off the square in Woodbury. And then we were wanting to move up this way into Coffey County, so we would be trying to establish a – location, a satellite, classroom, or office space here in town to facilitate all of our stuff.

How long have you guys been in operation?

20 years. Yeah.

I'm sorry.

Go ahead. We're kind of, we're feeling our way into this. We've been underway for about a year and what we're getting into is the accountability part because we're responsible for accounting for proper use of the funds. Right. One of the things that we're, there's certain people that stay that are kind of our overseers and they're, they're guidance through it. So one of the things that they're very interested in is do you have any kind of data points that you're going to They want to know how efficient or how successful these programs are. Okay. I mean, do you have any kind of data point that you could point to for prior operations? Yeah, I sure can.

Okay.

I can tell they're going to be looking at that.

Yeah. I've got some numbers from our Millington, our Shelby County office. Okay. I kind of thought that y'all might be asking for that today. So I have it.

How do you determine whether a participant can afford to pay out of pocket versus would need assistance?

We have a financial assistance form that's available upon request. If somebody comes to us with interest for our program or to enter into recovery, we basically do an assessment on them, ask them what they're coming to us about and what kind of resources they have, if they have a job, if they have family members or a church that would want to, you know, support them in their recovery, invest in their recovery, so to speak. And then if they can't, if they don't have anybody or whatever their answer is, we'll offer them the financial assistance form to fill out. And that's where this funding comes in, a lot of the scholarships for people that can't pay or they can only pay like half. The other half is...

So a good bit of the money you're asking for is to subsidize their tuition.

That's correct.

Do you have any numbers on what percentage self-pay versus would require financial assistance globally?

I don't have any numbers on that right now. Let's see.

And this is male and female?

This is a Melancon now, yes, sir. moment I'm trying to trying to find the specific numbers for Shelby County do you work out of the Rutherford County office I do yeah so we we started in 2003 and operated out of Rutherford County only for a really long time and then about seven years ago Steve Austin, our founder and president, had some family issues and ended up having to close the office. And we had already opened the Millington office then, and it's really taken off.

But your flagship office is up here in Murfreesboro.

It is now, yeah. We had to shift operations there for a while so he can deal with his family problems. But I've recently, I relaunched the Murfreesboro office in October of last year. So I've only been operating out of the Nazarene Church since October. So that's why I don't have real-time numbers for Rutherford County.

How many employees do you have in Rutherford County?

It's just me, and I have an administrative assistant, and then, of course, my wife does a lot of our social media and stuff.

So in the last year, do you know how many participants you've treated? Yeah, how many clients? Through Rutherford County?

Just since October, roughly 20 or 25 that's come through the program.

And do you have a projection client population for our county?

For your county, we're estimating 100 to 150 a year. Is that right?

You think you can do that as a one-man operation? That's 150.

We would be taking on a part-time recovery coach So it would be to one full-time coach and a part-time coach and administrative assistant Yeah

Are you receiving opioid monies from Rutherford County?

No, sir.

Have you put in for monies from Rutherford County?

We missed the deadline. We did put in for opioid monies from Cannon County. They awarded some for that for just scholarships for the 12-week class. They didn't approve any funding for a satellite office or anything like that.

Right. And I lost my application. But I'm thinking at the top of it, it said that there was a you when you come in and sat down, you said sorry about being here. I was at work in McMinnville. Mm hmm. So you have a full time job? I do. This is gonna be a part time job. And the monies that you have on your first line item is going to be a stopping for you to do these do these extra.

That is correct. Yes.

And so when when, when do you are going to be scheduled to do these duties? I mean, every afternoon, or is it going to be on the weekends?

It will be primarily two or three times a week during the week, and I'm available any time on the weekends.

And so this is a – they are coming to a satellite location for the classes.

That's correct.

And it's only going to run a couple days a week. And then you also – I see you've got Steve Austin, which you said was the original CEO of this. He's also going to be working on a part-time basis.

That's correct. But it really depends on what services they're wanting. We offer one-on-one recovery coaching by the hour virtually and in person. And it's cheaper to do it virtually. So if they sign up for those services, they just schedule the hours, and then we make arrangements for a coach to be available during that time.

This is a lot like AA sponsorship, isn't it?

It's a discipleship program, yes, sir.

So you guys employ 12 staff?

No, sir, we don't do 12-step. It's all faith-based and more like a Bible study discipleship group for recovery. It's an intensive outpatient. This workbook is roughly 500 pages to work through in 12 weeks. And he wrote somewhat of an autobiography right after he completed the workbook.

But you feel free to take a look at it.

Is Canyon County the only county contributing right now their opioid debatement funds?

I believe our Shelby County office, Millington office, has applied for opioid funds also out of Shelby County.

But you don't know the result of that?

But I don't think, I don't even know that they've had their meeting yet, but their awards thing. I think we've put in for them, but I don't think they've had this meeting here.

So really, you're coming in like cold in the coffee county. That's correct. There are no actual clients that you have right now until you come in and do the footwork of going to the churches and going to the different agencies to have people. Yes, sir. That's correct.

So you're starting from ground zero. Yeah. This is a startup operation.

150 clients. That's 10 or 12 of mine. That's... Pretty ambitious.

Yeah. We believe that it is possible. The need here in Coffey County is staggering.

I'll give you that. I see the front end of that.

But a lot of it's going to come through partnerships, too.

I was asking about data points. Do you have any kind of success or efficiency data points that you can – we got to talking about that. I'm not sure I got it. I'm not sure I got it.

Right. Well, we have a 65% to 75% completion rate, 60% engagement at the three- to six-month follow-up, improved employment stability, stronger families, and then a sustained recovery rate of 70% once the program's completed.

That's pretty high. Is that a year out or six months out?

Yeah, that's after the 12-month mark, yes.

So you said you was going to work two or three days on doing the recovery out of Coffey County?

Yeah, that's right.

And two or three days in Rutherford County and two or three days in Cannon County? Yeah. But you say you're getting ready to hire an individual. That's correct. You're getting ready to work all day and work all night.

Yeah, I'm trying to stagger my time out right now until I find the individual that I'm looking for to fill this role. This role can't be filled just by anybody. I'm currently a CPRS, Certified Peer Recovery Specialist through the state of Tennessee, and we joined a faith-based initiative out of Murfreesboro. in hopes of getting a good selection of recovery coaches with some lived experience. Because I really, in this line of work, textbook only goes so far. You have to have.

I'm intrigued by this. I'm very encouraged by it. I'm a little bit scared about the fact that you're starting from ground zero. But it's been well received in Rutherford County. You guys work with the courts up there.

I have worked with some with the courts. I haven't got the outcome that I really anticipated from them.

I don't even know if they have a recovery court. Do they have a recovery court?

They have a recovery court. I just haven't received very many referrals from them yet.

They've got a very robust recovery court in Warren County.

Yes.

Did you say you started in October of 2025 or 2024 in Rothery County? I rebooted in 2025, October.

I mean, you're...

Not even a year into Rutherford County.

Prior to that, we had been dormant in Rutherford County for a little over six years. And then our Shelby County office was the only one operating. And they operate out of the Millington Baptist Church down there. But that's been a consistent operation for some time, sounds like. Yes, sir. Yep.

But you're the only one working, basically doing the actual coaching in Rutherford County.

That's correct, yep. I'm doing all the Zoom calls, all the coaching sessions, and I'm about to start a 12-week course in Woodbury.

When you start a 12-week course like that, is that a group course?

It's a group course. I have a sign-up sheet.

It's similar to outpatient rehab, it sounds like.

Yeah. I would be doing something like this. This is the flyer for it. And a sign-up sheet like this would be at the probation parole office there in Woodbury, recovery courts. Right. would have these, and I would go around and collect the sign-up sheets, and I have a designated place and time for that. August 6th is when it's going to start. And it'll be for just an hour, probably 6.30 to 7.30 on Thursday nights. For 12 weeks. For 12 weeks.

And you've already done one or two of these programs in Rutherford County? Yes, sir. And that's the 20 or 20, you said you've had 20 or 25? Yeah. And that's all been...

I've had about roughly five or six people that's done the individual recovery one-on-one coaching sessions, and they've just bought out by the hour, scheduled hours at a time. Mostly five or six hours they'll pay for up front, and then we'll do those. So I've had about six people do those, but the rest of them have come through the 12-week course. That's where I'm effectively gonna try to hit that 100 to 150 person mark. If I can get some classes, a couple of classes together and have 20 or 25 people each one, I can get, well hopefully more. But I can get a lot of people the help that they need.

I'm intrigued by it. I'm encouraged by it. I'll tell you, I'm a friend of Bill's.

Oh, yeah.

Okay.

Yeah.

So I come from a 12-step, very traditional recovery. I've always been interested to see how faith-based recovery works and how efficient it is. But I'm a little – the idea of starting from ground zero, it caused me a little bit of concern. I mean, the idea of having 150 clients in a year, that's ambitious.

Yeah, is there a way to ramp this up as he ramps up? Because I don't see – until you get some people hired, you know, I don't see you spending $190,000. So, you know, if we awarded this, is there clawback potential? Is there – you know, how do we – Well, can we do it for a quarter?

That's going to be my suggestion.

Actually, he's asking for 80. I just asked for 80, sir. Oh, I'm sorry. Yeah, that's the whole total project revenue.

What I was thinking was that I think it's within our power to make a conditional award and then review it for further awards after six months.

I don't know that we don't want to make a phone call to Millington and Rutherford County. We all have contacts in these areas and find out what the reception is. I would rather do a little investigative work before we award.

I think that sounds reasonable. I do too.

I agree. I do too. Well, we typically have these meetings every month. And given... Given our lack of familiarity with this program, basically we want to check your references. Okay. So the committee would entertain a motion to defer ruling on the award until our August meeting. I'll make that motion. I'll second that. Okay. All in favor of deferring the motion to the August meeting? Meaning say aye. Aye. And we might, just to let you know, we might award some portion of it and then see how it goes. Okay. And then you kind of understand why we're starting from scratch, I think, is the issue. I understand. And we want to gauge the efficiency of it because we're accountable to other people to make sure it's properly used.

Right.

And I have complete faith in the program. I just start from scratch. We have a little bit of – we just want to make sure that we're using the money properly.

Right. I completely understand, and I would encourage that because I am coming into the town, you know, new and – blind on a lot of aspects, but I'm hoping to make some partnerships.

Well, the Cannon County people sound like they've been impressed.

Yeah, they were pretty satisfied.

When did you get that award?

When was that awarded to you? That was last month. Okay.

Have you commenced operations in Cannon County?

I have not yet, but they're supposed to be sending the check this coming up week to get started.

So when we meet next week, you're going to be up and running in Cannon County?

That's correct. I've already established a place to do the class. This is the sign-up sheet that I'm going to be posting around Woodbury and surrounding areas.

I'd be really interested to see how that's going.

And August 6th will be my first 12-week series class, if anybody would like to attend.

What was their contribution to that?

$6,000 for scholarships only. Okay. They didn't approve my budget for anything else. And the location was generous enough to donate their facilities where I'm having the class.

So you're not going to be able to hire help up there?

Uh-uh. Can't hire help up there. So that'll just be me.

You said you work in Warren County? Is that correct?

I do. I work for S2L Recovery. It's an inpatient detox hospital right there on the McMinnville Highway. Okay.

Do you work with their recovery corps?

I don't. I'm just a recovery coach for them, and I cook. I cook all the meals for them, for all the guys. It's a residential program, so they're in it for at least 42 days. It can go up to 90 days if they pay.

What's your average patient population up there?

Well, here lately it's been 30 on a regular basis. So it's a pretty big facility. Yeah, they have two phases. They have a phase one program that houses about 20 guys. They have a phase two extended stay program that houses about 10 or 12 guys. And they recently opened their female facility. unit in Woodbury that's right now got nine ladies in it. Once they do the remodel on the facility down there, which was the old male facility, they'll be able to house roughly 20 women.

And they all fall under the facility in McMillan?

That's right. That's correct.

All right.

Do you have a copy of your flyer that you're going to put out?

Oh, yeah. Yeah, this is a copy of those. I don't know if you need the sign-up sheet. And I have flyers for the ministry and cards for anybody that didn't get one last meeting that we had.

I'd like one. So that's $300 for a 12- Per person for a 12-week course, correct?

Yeah, 12 one-hour sessions, that's correct.

Okay.

Thank you.

And you're anticipating, you're hoping 15, 20, 25 person per class?

Yeah, about 15.

And they gave you $6,000 in Woodbury, so.

Yeah, and the way I'm gonna try to make that stretch is the financial assistance form. I wanna encourage anybody that can pay the full price, which... $300, relatively speaking, for 12 hours worth of work is minimal at best. But there is a lot of people that can't pay that.

Probably most. Most probably can't pay it.

Right.

What would you say your number one client referral source is?

Just word of mouth. People that know us. And churches. And churches, yeah. Churches, that's a big deal. So, yeah.

Well, like I said, there's a big Celebrate Recovery program in Tullahoma, and I think that'd be a good referral for us.

The internet's another one. I get phone calls. I haven't got a lot of clients from that because it hasn't been promoted or advertised, really. I have a website. It costs quite a bit of money to do Google ads and things like that. So we're on Google, and if somebody looks us up, Intensive Outpatient Program in Middle Tennessee will pop up in Rutherford County. So we're on there. We're just not advertised that much. But some of this funding will be going towards that here in Coffee County. It's going to provide a means to – I mean, a decent website is going to cost you.

Yeah, oh, yeah. $3,000, yeah. It's a bit more now.

I don't know. John, did you get a copy of it?

Well – Like I said, if you'll bear with us, and we'll announce our August date before we leave here, obviously. Okay. And I'll likely be past the 6th of August, so you'll have a data point right there.

Okay. That'll be great. I appreciate your time. If you had any other questions, I'd be glad to answer them as well. We entered our budget and all the other information online through the portal, so you all should have copies of everything.

All right. Very good. Thank you.

Thank you. I think we worked you over pretty good. We'll probably get some other questions.

Here's your book.

All right, the next item for discussion is kind of a mix of some old business from last meeting and new business. But what I've got down here is compliance review of prior awardees. But that also encompasses some of the applicants that were presented back on the 18th of June. Let's see. You want to take the coalition up first? Sure. All right. Basically, we've talked to the, Trevor is the guy with the state that tells us how to monitor compliance and what we can do and what we can't do. We talked to him and we've got some ideas.

So really, it gets down to started looking at the budget that Alan that you handed in and so I actually met with Mariana because I took the original one that you handed in and the issues that we had with it was that she printed out the coalition and the recovery court in the same in the same report Now, she had it separated out, and I can see what your assistance payroll and benefit package is and what your stipend is. But then when I started coming in, there are certain things that I was unaware of. um and there i will go over i think about three of them uh one of them uh the first one we talked about is is and and i don't necessarily have an issue with it it's a question because uh you you as the recovery court you received a grant through the state and also received a grant through the opioid monies in december of 24. so you there was part that was part of that 30 000 no He had received, and if you will, matter of fact, I got it right here. And let's see. Coffee County Budget and Finance Committee approved on November 2nd meeting an amendment that will fund a drug treatment program. to replace the Coffey County Drug Court. The new program recovery prevention will be under the guidance of General Sessions, or it says General Sessions, Robert Carter, and a two-year operating budget will be $200,000, half of those funds. So in November, before we ever started our board, this money went to recovery court. So there was $100,000 that went to recovery court. That's before us. but that went along with the state budget that you had that that you had because you received a budget from the state to run the recovery court so now we're what i what i'm looking at is we're starting to co-mingle funds because now it's a wonderful thing that we produce now we're going to go back and talk about several different things because you and i had conversation when you first got your you first got your monies awarded uh you got awarded 33 375 from 815 25 to June 30 25 but remember we had that conversation because you had never had that meeting with Mariana and you didn't really understand how to turn do your invoice system at that point in time right at the end of that year you had that conversation with Mariana but you had not pulled any of that 33 So that money kind of got moved around because you got 160,200 from July 1st of 25 to June 30 of 26. now when i go talk to marianna i can see now the the your end of the year had not closed so but technically you had 193 000 sitting there that run you for a year and a half but you didn't utilize you you have not utilized all that money what you had utilized is 142 399.79 And there's still a little bit of money that's left out there, which we know that you still have an employee. You've got a full-time, you've got an employee that's got a benefit package that we've got to consider. that's when we're gonna start talking about the drug coalition. Now, I think, can you explain to us the procedures that the budget director set into place about the memo process of any large expenditures of how there's a memo that shows how it's opioid related? Because from what I got explained to me, I think it's a great plan, and what they implemented with you, we're gonna implement with everybody else.

I have about two line items. and that identifies that it's for the coalition. And if it's not, if it does not have that, then that's, they understand that that comes out.

Anything that doesn't have COL, no, I know you're not gonna go to state funds.

And she's doing a wonderful job because I can see how it's broke down between the recovery and the coalition. I've got a copy of both of those. So then I come in, but my question is is I can see where the payroll is. Now the first thing is is I don't know that we as the board understood that half the rent for your drug recovery building was gonna be paid for out of coalition monies. Now let's talk about big picture. I think we all know that you gotta have space to be able to run your show, right? But I don't know that there's gonna be a point in time that it's not a slush fund. We don't get to just pick and choose how we spend the money. I think that there's gotta be an approval process because then I came in to the second line item is going to be the trip to Vegas. If all of a sudden the state did not approve but the monies got pulled from the drug coalition and there was no approval process through the drug coalition board, then I question that. So then I start asking questions. What part of that training did you gain that we can show that was used in the programs that you taught kids in Coffey County?

The one to Vegas?

We'll go to any of them.

The national deck?

Yeah, but when I see the state don't pay it, but we do, then I have to question why are we paying for this?

That's something that... Alan, if you would come up here, please.

That was the National Alliance for Drug-Endangered Children conference. That's something that I've been a part of probably for eight years now, working with our youth and helping to put things in place so that they have a better future. I was also a debt coordinator over in Franklin County. I did that four years right before.

And that was training?

Yes, that was right before I come over here. They have a national conference every single year. And also Tennessee has a conference as well that they do every year.

You know why the state didn't approve it? Did you know they didn't?

They did. They told me that they wouldn't pay for it for me to utilize my vacation time. for that.

It's like I said, if that information came to the board and I hear this training is going to be used to better my program to help Coffey County kids understand better, you know what I'm going to say. I said it from the beginning. If it helps the children, we're going to do what we can. think the issue that me and I'm just going to say me because I'm not the entire board I want and I'm not getting involved in your your daily budgeting I don't need to receive every invoice you get when you buy pencils and packs of paper but when when there are major decisions that are made to do We, as state employees, work off of a PO system. And when it gets above a certain dollar amount, I have to go get permission. There's times I have to go get three different estimates before I can make that decision, before I can buy these things. And again, I don't necessarily know that you are to be held accountable at fault in this because you were the original, you were the original people that received monies. So I'm not gonna go back in time and browbeat you over certain things, but I want you to help us create a plan that we, and I love the thing with the memo saying, I'm going to this training and this training is going to be, it's going to teach these things and I'm gonna come back and do this with it. And then once it comes, it comes back to the board, then the board. Now, sometimes it's on a time factor. We as the board probably need to come up with an email system where that request comes in and it probably gets handled a little bit quicker.

That's something that I thought of, is that whenever we're sending out emails, that we include everybody that's here that's on the board into our emails. One of my goals as far as... As far as the coalition and with National Deck or Drug Endangered Children is to hopefully, as the coalition is up and going, Tap the Curtis, who is the director for the Drug Endangered Children, have them to award the coalition or Coffey County, I should say, money to implement a coordinator for this county.

Right. What needs to be the threshold? What needs to be the cutoff?

in your opinion, what if you're now let that look, I'm going to give the item number two furniture. Guess what? If you have an office, you got to have chairs sitting and you got to have this sit behind. I know. I mean, there's a lot of times that I've went that back here to the back room here and had to get it pulled out of surplus. And that's the only desk I can get. But I don't have an issue. But I think that that that type of an expenditure probably needed to come to the board to be approved. And the reason being is we're going to get into another conversation here in just a second about purchasing assets. We as the board cannot approve purchasing assets because if all of a sudden you donate to me and I have an agency open and in six months I close down but I buy an asset, a piece of equipment, and who gets it? So that's going to be the issue that we contacted the state and asked them what their opinion was. Now you're in a whole different ballgame because all they do is come put a sticker on yours because you've got county employees, which means it becomes a property of the county. So I think it answered its question, but if you had a dollar amount, because then I'm going to turn around and talk to the mayor and say, Mayor, in all these other agencies that you have, their PO number is what? They have to get approval if it gets over what amount of monies?

For purchase order? Yeah. It's got to be over $500. I think it's either $500 or...

I think it is 500.

If it's over 500, then I have to do a PO.

Okay. And see, is that the way it is? Is that the way budget's director has you doing things now?

Yes.

See, you are already doing the things that we're looking at wanting done. Because I think rather than at the end of the year, I like these printouts because I can look at them and say, where was the money spent? And then if we have questions, we can ask those questions. But with the PO number – that if all of a sudden it comes out and we're going i'm not going to move forward yet but if it comes out we and we as the board receive an email that there had been a request to spend a certain amount of money we've got to come together and ask that question is that acceptable or do we believe that that's helping their plan move forward to help whoever's yeah okay if looking at it like that right there how much time or how much of a notice will the board need to have And and I'm gonna have to because nobody's gonna want to use their personal email address. Mayor, how do we come up with an email that would be for the opioid For the board that the board would receive the emails So but that but you're gonna be receiving emails from every participant that's out there that's going to have an expenditure that's outside of the norm that's above $500 and But when you get it and you send it to the board, I mean, obviously, if we look at it and they say, oh, we're going to go to training and we look at that training and it is for a legitimate, I'm going to look at it and go, they're going to school to get educated to do better programs for our participants. Does that, you know what I mean? But I know it'd be difficult. If I was sitting in y'all's shoes, I would want to have one point of contact that I contact, send my information with my paperwork and then get my information back.

now that I know, I can operate that way. But to be honest with you, I mean, I've been a nervous wreck this past year because I want to make sure that I don't mess up any type of funds. Let me tell you.

And we're establishing protocols as we go.

I'm going to say, other than two or three things, and like I said, I understand furniture, I understand training, I understand different things, but Your paperwork is here. The budget's director can account for $142,000, and I think that's very good because I asked her, I said, is the rest of that money still in the line item? She says yes. You're not, you're not, you don't have, you don't have it sitting in a safety deposit box somewhere. You see what I mean? That's what we want to do. We want to make sure that everything is accounted for.

So where did you get that? Did you get that from Mariana? Where'd you get that?

She sent it to me. I asked for everything. Yeah. Okay.

So we need to get that. Yeah.

I mean, this is the, this is the one, this is a copy that just has the coalition numbers on it. This copy that he had had the coalition and recovery court.

So quarterly or at least.

quarterly we need to be looking at that so but then the next thing that we need to set up is I think our mandate calls for quarterly and I think we're I'm using you as an example because you're standing here but quarterly if if you have expenditures you're going to be sending those things that are above five hundred dollars but when you come in with your stats at the end of the quarter and there's questions about anything just like you said if we receive one of these but a quarterly from the budgets director And we say, well, you've spent X amount of dollars. If there's anything in question, then we can ask you. You can answer it. But you're going to come in and show your, you're going to show exactly this and say, these are the things that we did. then i can go back and look and you say well i did this on march 19th well i can go back to your thing and say here's where he bought the venue here's where he bought training materials here's where he bought this i can i can run these things and then when the state comes back and asks me the question i can say we closed out the end of the year because we got the paperwork here in front of us so i think you're in line i think you and marianna have done well thank you yeah

I would like to point out that this board has the sole authority to award and approve these funds. No Coffey County Committee, the Budget Finance Committee, nor the full legislative body has to approve what you five individuals award.

So once we've made the award, it's done. It's cashable. I don't know why I say that.

But what I understand is it goes... full commission and they approve.

We don't. I mean, it becomes a line item in the budget that the budget process does get approved by the full legislative body, but it's not approving you as an individual, your decision. So you guys need to understand that.

And the recipients need to understand that. I think we need to come back to the conversation now. I think we've talked about your end of the year. And I guess we need to, Chairman, do we need to have a vote about his end of the year being satisfactory?

Committee Chairman will entertain a motion to that effect. I'll make that motion.

I'll second.

I'll second. Very well. motion carries then the next thing I want to do is I want to make a motion that we set up the PO number the the PO number of $500

the email system to contact you to be able, that way they have contact with the board on a real time basis. And I think if we do that, I think that should, that should.

Makes me happy.

Yeah, it should answer, that should answer all of those questions.

There's a motion before the committee to establish a $500 threshold for the request for requisition, requisition request, and also request, what was the second? To establish a consolidated email for the request for vouchers over $500 to be requested. sent and distributed among the committee members, and the email being Judge Robert Carter.

And that $500 is any expenditure outside the normal payroll?

Yes, that wouldn't be payroll, because payroll's set. It's already set, and you're pulling it.

Which is the vast majority of what they get are going to be rent, payroll, all that. Things like equipment, things like going on training, exercise and whatnot.

think where we're at on the next point of business with the drug coalition is his request for next year's budget so we I think what we did right now was just was just square we're he's squared now from the first year and a half and and now we're looking at I've got the budget sitting here in front of me I mean, we can go through here and ask some questions. I know that you're still getting – I see where you have a stipend in here. I see where your coalition coordinator is receiving a salary. PT staff person, what is that?

Yes, we're looking to hire a part-time staff. What are they going to do? Utilizing that part-time person in place of the Lambies that we got last year. The Lambies are the... How'd you do with those? We did pretty good with them. I mean, you handed them all out? I still got some.

Alan, is that part-time person going to be the one going and doing those? Yes.

Because you can't do all of that. My idea is to have the part-time person... Really going out into the school system, as well as taking the one box kits that we've gotten that's gonna have Narcan. have them to go out into the community and put those up into like the courthouse, whether it's a fitness club, parks, recreation, those places right there so that the Narcan is easy accessible to our community, not just in one area, but throughout the county.

Are you taking that over because of Alan's sickness?

No, sir, I'm not taking that over.

Well, I mean, I've not heard anything out of him. Have you talked to him?

No, sir.

I mean, I, if you had, I'd love to, I'd love to talk to him. I'd love to get, I'd love to check on him.

I just, I just, I know he's sick. Um, I've commented on, on his, on his post a few times. Um, yeah, but, but no, um, just looking at what the overall grant consists of. Um, and we've had a, a one box, uh, probably a little over, a little over a year. We implemented one into the recovery court office and we also implemented one into the courthouse over at, well, courthouse here. And then we took one to, what is it, Kingman Arms? Is that the name of it? Yes, to their assisted living facility. At that point, whenever we did that, we also did a drug take back and we had a tub and they filled the tub up with their drugs. We got some reports about some people over there stealing and utilizing their patients' drugs and that sort of stuff. So if they're doing that, then you might have an overdose or something over there. I want to make sure that everybody is equipped, that life-saving, potential life-saving tool.

I can see in your budget, which was the same from last year, it says coalition leadership training opportunities. How many training events is that?

coalition leadership opportunities where there's there's caca that's uh... community anti-drug coalitions of of america and we were able to go to that uh... this year this past year and that's where uh... the coalitions there's like over i want to say seven thousand uh... coalitions across across the u.s. it they hosted them and well no calm down They usually have it in D.C. D.C.

Okay, I saw that you had went to D.C. Yes. And like I said, I can see that that is two people. Is that you and your...

Yes, but hopefully, like with some of the other leadership programs or trainings that we have, like TTI, that's Tennessee Teen Institute, we're already working with the schools, but we start getting some of these teens or teenagers to come together and start recognizing the leaders in those schools and start having them to work together. Hopefully, with them working together, we can form a youth coalition. That's something that I would like to see as well. And then one of my friends, Eric Van Zandt, he hosts a Boeing conference. That's all about resilience and leadership. And he's having one this year. And I've already reached out to a couple schools asking if they would be interested in having some of their students to go to that conference.

So you would fund that?

Yes, ma'am.

Okay. I mean, I'm sitting here looking just in this is just off the top of my head because I'm looking at 7090 105. And that's salary probably for four or five people or more if you've got depending on how many liaisons you have. And, and then I can see printed publications and cell phones about five, your training budget of you got your local mileage, which I mean, that's you got to drive I mean, there's $3,500 but the 22 500 to go to DC, that's a pretty good chunk of money to go to training. So then I get down and I say because this is the question I asked, what are we doing? You'll find I do that all the time. I do all these things to do what I'm here to do what well in your situation, you're you're teaching children about opioid related training and now we're going to be putting out some boxes with some narcans and whatnot and so when i come down to these last two i can see venue space 2500 uh promotional materials five miscellaneous supplies three and uh food and meetings so there's what 10 13 So I got $15,000 being spent on those type items, and maybe the printed publications might go into that as well.

And a lot of that's going to be educating our community and bringing people into, like I'm already, we started a campaign, trying to start a campaign about what uh... being fed up with what we are allowed to come into our community to her our community so with that i'm looking at uh... doing a medical form and that's bringing in doctors like t b i tennessee dangerous drugs and different presenters to talk and speak on that. And not just that right there, but doing town hall meetings, having different people to come in and present. And then also we had ATS, and I always forget what ATS stands for. But anyway, it's geared towards youth. They came here last year. And I know these individuals, they came here last year and they presented on vaping, underage vaping.

I say all that to say this. It's a great big budget. I want to make sure we get the bang for our buck. I want at the end of it, I want to make sure that all the trainings, we have the trainings, the kids receive the trainings, that we do all those things. So I don't want to spend a whole bunch of money just for a little bit of it to go to We've got to make sure that I'm just not out here getting a paycheck, that these kids are getting what they're supposed to get.

Yes, absolutely.

Like I said, I look at your thing, and you had a list of 20 different items. You had it dated. I like that stuff. I like this stuff here where I can go back and look at what was spent on what event because it's just like the recovery is the new high. Y'all collaborated. Well, I want to know who spent what on what. Who bought the venue? Who bought this? Because at the end of it, we've got to do the math, and it doesn't add up.

That's right.

Right. So you understand.

So is that a motion to approve?

Do you all have any questions? It seems like I've been talking a long time.

If you're accounting for your money, I think we're in good shape. I'll make a motion to approve the disbursement.

I second. Vote for the endorsed motion. Say aye.

Aye.

Congratulations.

Thank you guys for your time. Now let's go to work.

All right, Caleb, you're next, up on the docks.

I'm gonna pass these out so y'all will know what I'm talking about here. There's two different ones and I only created five, I'm sorry. We'll share. Y'all can share. So I guess we could start with, I am aware, uh, and the mayor helped me to be aware that there's an in question about the equipment part of what's been approved. Is that correct? Okay. So in pulling up the Tennessee opioid abatement council community grant contract, uh, I have a highlighted area. Let me get to it. It discusses this specifically. So for purposes of this grant contract, the term equipment shall include any article of non-expendable tangible personal property having a useful life of more than one year or an acquisition cost which equals or exceeds $5,000. So in reading that, I think what that is stating is that if the equipment is over $5,000 for one item, that would qualify to be equipment. and that equipment is not allowed by the state. Is that correct? Also, you broke that down very beautifully because I was wondering, you know, one of the biggest assets for recovery ministries, even secular treatment facilities, is vans and buses, which would qualify as equipment. How are you going to get people to treatment? How do you get them to church? I think they call them druggie buggies. Yeah, I mean, it's a unique term. You know, so I totally get that, though, because if the organization shuts down, now we have an asset who gets it. Now, the law, according to the law, if you're a nonprofit, an individual can't get that legally. You have to donate that to another nonprofit. So that should cover that in also in that contract. There's they have it on their website. It's highlighted in red. Now there's a whole section in that contract for the state of Tennessee about buying vehicles. So I don't know if they're trying to approve that or what the deal is with that. But it seems that certain equipment is starting to be allowed. But in reading that, it sounded like if the equipment was five thousand dollars or less that. It was permissible. Now, y'all might read that differently. I'm just presenting that to the board to see what y'all think about that in the new. So I am presenting a new revised budget, taking that line item out on one of those. So I presented two options. I took the whole line item out of the equipment line and move that monies into. Can I? borrow one of those let me look at the first one let's see i moved that on the one where i moved the equipment line i moved that into the recovery housing assistance from eight weeks into 19 weeks is that the um

You're talking about rental assistance?

Yes, the rental assistance line. I moved that line item and bumped that up from eight weeks to 19 weeks, which totaled to 57. And then I took an extra $2,000 and put that into the thrift store manager salary, and that keeps us at the awarded amount of 96.7.

So that's that first page.

And then I gave another option of keeping the equipment line, but it just being two items at 5,000 or less, or multiple items as far as equipment goes, at 5,000 or less, which would keep us in line with the state. So I just wanted to present that to the board and see if those two options would be feasible or what y'all wanted to discuss or dialogue with that that would help eliminate or resolve the problem. line item in question.

Is that gonna

the the motion we just approved for the 500 on the purchase order but that's for for the county though that's for the coalition that's for the coalition no that's not to take care of that okay no it has to go for everybody yeah okay yeah we can't make sure we are not giving out lumps on monies anymore so everything has to come through uh it and let me tell you something we're gonna have to deal with the budgets director and and in in my point yeah we can't have a special is is if we do this if we do this and if i come in here and i take and write a check for this entire amount and all of a sudden things are being purchased and i have no authority to go get my money back if i'm doing it by the month i just quit right giving you a check so the purchase order

requirement that we just agreed upon should address this issue is that it will because that means that there's going to have to be conversation about whether or not you can purchase the equipment it means the state could still be done but it would have to be approved take the equipment line out of this then that solves that problem that part of it

it does but then i'm going to come in and look at my original thing that we looked at and it was for four months we had 20 people for four months which would be 16 weeks what are we doing for the other three weeks If I graduate.

My program's a year, so I didn't.

So we were just, see, and we were paying for the training part of it at the beginning of it. And y'all, hey, forgive me. Let's go ahead and throw this out here. I gave everybody a copy of this at the beginning of it. And remember how, this is what we voted on.

Yeah.

i was not under the assumption now you were correct i went back and looked at your con at your original uh application that you filled out and you had equipment in it but when i listened to your presentation i thought we were paying for the training portion of it that's the reason why because it even says here in my notes i took your total amount 20 people for four months. I did the math and I came out to where you would be receiving per person $1,208.75 per person per month. So if you start out with 20 people, that $1,200 is times by 20 and that's what you would be receiving. so those numbers would come in now we can break it down even i love the way you got it broke down because if you've got salary that's something different than than taking care of your individuals that are are in part of your plan yeah so but that this is what i understood that we were just taking we weren't taking care of the work side of the house we were taking care of the training side of the house which was 16 weeks i don't know that Personally, I've been to another program in West Tennessee that's set up just like yours. And teaching them how to get back into, how to deal without drugs and also getting them back in the workforce to where they graduate from you, even helping them get a job, get an apartment. I've been to those programs and I think they were great. So I'm behind what you're doing. and i understand what you're saying that that they are there's a portion of them that's not leaving you now after that 16 they might you know they could they might be able to say hey i got a job i'm doing great and move on but there's a lot of them that might not yeah and if they're in that would leave some rent for them for those extra time for the people that don't have a support base let me read a little okay

We don't have that page. The second page.

Oh, there it is.

I think that's right.

Is that the same thing?

Nope, that's the same thing. Nope. Okay, okay.

So when I read this it says it says residents will be expected to cover rent after eight weeks

Yeah, that's a misprint. So our students, we call them students compared to clients, but our students don't start contributing anything until after eight months. And that's only if they do what we have implemented in our program, which is the reentry program. So after eight months and they've been with us and they've completed first and second phase, Then they decide whether they want to do student leader or reentry program. Student leader is basically like an internship where they're not paid and they sit in on staff meetings, do leadership training with us and can eventually become a staff member of the ministry once they graduate. But the reentry part of the program is where. Um, we get them a job, start them a bank account, teach them how to balance a checkbook, do all of those things. And all that money is saved in a bank, in their bank account for them. And we just supervise it for them, make sure they're not spending it. That way, when they graduate, they can go get a house, go get a car, go get their license back, do the things they need to do to acclimate back to society. Um, as well as, you know, uh, they pay 150 a week. So that's the, the 150 a week number that we base that off of.

So they would... In both of these, you've got 20 residents. Is that about what you can maintain?

We have about 30 beds, but that's a good average. We sometimes have 25 students, 26. But that's an average of your population. That's a good average.

Those are all coffee cabinet people, those 20.

yes that that's what we talked about in our last meeting is that the nexus is tied to coffee county yes there there's a coffee county nexus to everything that we do because of the businesses are in coffee county they go to work in coffee county every day they're in church in coffee county every week they have might have a pending case there's there is 100 to those 20 people a coffee county nexus meaning somehow some way they're tied to it are you planning on charging

per person. In other words, right now you've got $57,000 in this first page rental assistance. Say you don't have 20 residents. Say you've got 12 residents for this month, average, whatnot. Do you bill out that way?

That's a good question for me to ask y'all today, too. We have these 20 residents. Let's say if we shift this to 19 weeks, let's say an individual comes in or that individual leaves at 15 weeks. Am I allowed to replace that individual for those three weeks?

I think absolutely. And here's kind of where you're going to be. Inevitably, once we get these numbers figured out, you're going to go back to the plan that I had at the beginning because your finance people are going to do an invoice that's going to come in and read. Let me get my glasses back on. Did y'all see my invoices, by the way, that we sent in?

Does that match up with what you're, except the line item for the equipment, but did that look right to y'all?

It will, and like I said, let's just go right off of yours. Was that from Mary Ann, too?

No, Miriam House, I just realized.

No, this came from an email that I think came to somebody and then went out to the group, and I just printed it off. They emailed to the mayor's office, which is what we requested. So when I look at this right here I can see at the very top of it and it says that that you've got the thrift store manager receiving some and then the business of the lawn care manager receiving some but then the rest of it would come down because in your now your original application you put 150 a week times eight uh and that times eight which came out to 24. this other one's going to be for 19 weeks but i would say that number needs to be divided by 19 by the amount of participants you have that month And then once you multiply that together, that will go on your invoice as a line item. We had 20 participants and divide that 57 by, well, matter of fact, it's going to be different because, well, you could do the 57 by 19. And then once you take and did the math on that, ever how many participants per month is how you would multiply that out. That would be a line item. Your next line item would say hygiene products because, but see, you may buy that in bulk. If you buy hygiene products in bulk at the beginning of the year, have your receipt. And because I'm not going to go out here and buy 20 bars of soap, I might go out here and buy it by the case.

So when we come do our presentations, I can just bring those receipts in the file and have a look at it.

Don't buy stuff individually. If you can get it cheaper, buy it cheaper.

Yeah, it'd be probably best to just buy it all at once. Or, well, I guess, but I'm billing that monthly, though, so...

But if you are, this is going to be the email that you send to him. I'm going to buy hygiene stuff and it's coming up to $1,500. Here's going to be the projected receipt. Once you send it to him, he's going to send it to us. We're going to say, well, that makes sense. You're buying in bulk. We're going to send back. You're going to buy in bulk. And at your quarterly, you're going to come in and say, here's where we bought this and this is what we purchased. It's not difficult. It's just got to be accounted for.

So it sounds like, too, when we had talked in the last meeting, The only reason why we billed for all 20 of those students for the entirety of the grant was because these other things were paid monthly, and you said we could do the students all at once because it would be a 12-month grant.

The students, I always had broke down by the month, per my notes. I might have misunderstood you. I might have said it wrong. I might have misunderstood you.

No problem. I just want clarity before we leave today. So I need to bill those 19 students. And we're going to want to do monthly, right? Monthly, not quarterly. Okay, so monthly.

So that number would come from the... As far as your responsibilities monthly.

Yeah, if we shifted that to the 57 and did 19 weeks, that would be 19 divided by that 57.

Yeah, so actually if you had, let's see, 57 divided by 19 weeks is $3,000 a week divided by 20 participants is $150 a head. Yeah. Is that correct?

Yes.

So then let's just say you had 10 there. Well, then you're going to get $1,500 for that because you got 10 coffee county participants that's going to be there that month. But you also are going to have line items for your payroll for your employees being the managers of your two agencies. Plus, you're going to take in if you go and purchase hygiene equipment, and you're also going to have a mileage. line item.

Yeah.

So that'll be what your invoice looks like.

Yeah. Those breakdowns, he did have those, my treasurer is, me and him are doing this together. So he did have the salary and the mileage on a monthly breakdown. That's what we were doing. Okay. Gotcha. All right. My other question was with Miriam House. I was just sitting here and texting back and forth with Tasha, and we looked at the budget for Miriam House. I didn't realize or think that Miriam House had any equipment on their budget and request, but it looks like there was a $5,000 line item for the cheesecake shop.

Mm-hmm.

So what I would ask to do, although I don't have it presented today, is that we do something along the lines of what we did with the other moving of monies into the rental assistance.

Just submit it along the protocol.

Yeah, so I can submit. So y'all have this submitted. Would that be good enough and be considered as my submission today, what I turned in for BTB, the men's home?

For the budget?

Yes. Okay, but I need to send you an email with the new revised budget for Miriam House moving that $5,000 monies over. Okay, not a problem. We can get that to you all by tomorrow or whatever we need to do. Okay.

Yeah, I just, so does it, let me ask you this.

Does it, does it seem better to y'all to move it into the rental assistance for the 19 weeks and do away with that whole line item of equipment? Does that sound what? Yes. Like the committee would want to do. Okay, perfect. All right.

You have anything else? I don't have any other questions. Okay. It makes me a lot happier. I like it a lot better with the equipment.

Yeah, well, when you do that, too, it's direct services, and that's what this money needs to go towards. It's direct services to be helping people in recovery, and that's exactly what that money will do.

I think the only thing they'll ever come question you about is the – county nexus. And at some point in time, but that's not hard for you to take. Because you're going to have all that information of how you received them, where they live, and if you'll take and keep up with that, I don't see that.

Yeah, so I have a meeting actually at 1030 in the morning with Tasha and Josh, our director of operations. coming up with systems where each student will have a file. Each student, when they leave to go to the doctor, they leave to go to an anger management class. All the mileage will be documented. We'll be able to show every time they go. They already have a time sheet where they show every time they go to work. But for these 20 students, we will have a folder that will show where they went to work, what city they were in, how many hours they were there, and all of those things will be broke down completely. So we're coming up with that system for tomorrow. Yep. then at this this point with these things approved well once i send that email um these will be approved and we'll send new billing in a new invoice in because that invoice i've sent just needs to be squashed and canceled right yes okay and you're sending your invoice to where i sent it to the mayor's office but i know y'all are getting a new email for that right well here's what i'm hearing excuse me the uh when they send something to the chairman

for approval process, you can share that for information only, but do not make decisions through the email process. Make all your decisions in a public meeting just like this, just so we don't get into sunshine.

And I've got your, I'll get with you.

Okay, perfect, perfect. All right, any other questions? All right. Thank you.

Thanks, Cal.

Y'all bear with us on this stuff because we're learning as we go, too. Right.

We understand these protocols. Absolutely.

We totally get it. protects you guys protects us you know that's the main thing we everybody needs to be transparent and aboveboard and

I think it started occurring to us collectively as the months went on. This is a fair amount of money that we're discharging here. And at some point, somebody's going to know where it went.

There is an odd question, though.

Yes.

On the purchase order that y'all were talking about, like for myself, coming into the county with no funding, would I need to approach you if I found a place that I could rent like a lease agreement? Yeah. Yes.

And that way we'd have that ready to discuss when we meet in our next meeting.

Yes. That's really going to help us. That's a good suggestion. Another recovery coach to approve funding for payroll. for that person, I would do a purchase order for that too.

Is that right? Yes. That'll help you. It'll help us to help you.

Would it come in as a purchase order, though? That would just be a line item. Yeah, just be your budget. Yeah, just be your budget. I don't think, you know, once we know what you're in, I think what, you know, if you had to buy a substantial, you know, if you were going to buy $5,000 worth or anything over $500 worth of materials, you know, maybe something specific. That's more of a one-time purchase. If you've got a recurring, you know, rent's recurring every month. Your salaries are going, your monthly salary is going to be recurring. That's just going to be part of your budget.

You're going to have some startup expenses, but the rest of it, like Jeff said, is going to be recurring. Okay. I got you. Thank you. All right. The next item on our agenda is to set the date and time of the next meeting. And I've been looking at the calendar and it's, you know, we've got kids going back to school and whatnot, but would October the, excuse me, would August the 20th be an appropriate date Do you guys know if you've got a clear schedule?

Maybe my ambulance authority meeting. Is that the third Thursday? Yes. Yeah, third Thursday of the month I've got ambulance authority meetings. Second Thursdays are usually good for me.

They typically would, but I've got to take a kid to Gainesville, Florida. That hurts my big orange heart. I'm sorry.

I'm okay back on Wednesday. You know, we were doing Wednesdays for a while. Wednesdays would be fine for me.

Yeah, that was having some church conflicts, but that doesn't seem to be it. Could I suggest the 19th of March?

I can't do the 19th.

26?

26, is that a Thursday? It's a Wednesday. If you want to do the next one, Thursday's fine with me if you want to do them on the 27th.

I've got a jury trial that day, but it will be done by Thursday.

I can't do the 27th. Okay. It's my birthday.

Well, we can't celebrate your birthday here. We bring cupcakes. How about the 26th? It's a Wednesday, but... Yeah, that's fine. Is everybody okay for the 26th?

As far as I know.

The committee will entertain a motion to reset the opiate abatement committee, disbursement committee to August the 26th, 5.30. Sounds good to me. Do we hear a motion? So moved. Second. All in favor? Aye. Motion approved. The next meeting of the Coffey County Opiate Abatement Committee meeting will be at 5.30 on the 26th of August. And the committee will entertain a motion to adjourn unless there's any further business.

We'll make a motion. We adjourn.

Do we have a second? Second. All in favor? Aye. Motion carries. All right. This is the best meeting we've had. This is the best meeting we've had. I feel so much better about this whole process. Yeah. But I think it's going to start collecting.