Budget & Finance Committee - Regular Meeting

Okay, it is 5 o'clock. It's July the 24th, 2025. This is budget and finance. Uh like I said a while ago that we're adding 5B to the agenda and that will be Miss Jenny Anthony. Uh we have taken role in attendance and that is recorded and uh if you've look at the agenda, take a motion to approve the I'll make a motion to approve the agenda. Second by Mr. person. Second by Miss Jones. Any discussion? All those in favor by I. I. Okay. Uh, if you've looked over the minutes of the last meeting, if you need time, I've already done that. I'll make a motion to approve the minutes from last meeting. Motion by Mr. Hirshman. Second.

Second by Miss Jones. Any additions, deletions to the minutes? Good. Okay. Being none, uh, all those by I. I. Okay, there were no public comments. Uh, left that off there. No public comments. And Miss Jenny, you're up. Oh, wow. That's good. We thought we'd put you first. She can have this, can't she? Yeah. We're just going to let you stay on the end of us. Oh, okay. All right. Well, Josh, you want to come?

He might be able to explain the vice part a little better. He knows a little bit more about that than I do. The I got an email from the state um offering this fund. Apparently, it's it's they've been offering it for um I think maybe last year they first started this fund that they are offering for indigent defendants um that are charged with or actually convicted of a DUI third and up. Um it's a device. We don't see it very often come through the courts, but um it does happen from time to time, but when these type of devices are ordered by the court, um there's quite a bit of expense that goes along with it. And so the state is offering this fund to help these indigent defendants to be compliant um with the order um of the court and and so they can um just

it's a it becomes a condition of their probation. So they can't successfully complete probation until they do 90 days alcohol free and it's a scram device which is essentially an ankle bracelet that tests your skin or residue. I don't know how the science works, but it tests you for alcohol and you have to go 90 straight days with no alcohol. It's a condition of your uh probation and the fund is a matching fund. So, the county has to put up something and then the state matches that fund and we can't get any state funding until we have some county funding.

Right. So, it's just it would be nice to have this available to the ones that actually need it. Like I said, it doesn't like we're not asking for a lot. um you know and the the gentleman um that I reached out to with the state um we kind of figured we would have 20 people or less that we would see come through in a year's time. So thankfully

Yeah. Yes. Yes. Yeah. No, that's I mean that's a good thing. Um, so we're, you know, only asking for, um, $5,100, um, for this fund and then for the state to match the 5,100, but it doesn't work like a lot of the other grants typically work. That's just on a need to need basis. Um, the funds roll over every year. So any unused funds, they're earmarked and they roll over into the next year. Now, there is some reporting that is involved um which I looked at it. It is um in the email that I sent um to Tim and Mariana. I don't know. I I printed some of it out. Y'all can y'all can have to pass around. I don't I don't think I print enough. But in this one here, it kind of shows a little bit about the reporting, which looks very similar to some of the reporting that I already do to the state monthly. Anyways, so the reporting part is not an issue for me. I can do the reporting part. Um I will need some communication and some help with when these things are ordered. Um and I was talking to judge a little bit about that too. It would be um communication with me and the probation office. Um

yeah, this would touch a lot of people. would touch Jenny's office, any of the courts that order that, um, the defendant themselves, and the private company that provides them, and probation. So, it's a whole bunch of people have to communicate, but essentially, if you're convicted of DUI, there's a interlock device that you have to blow into to start the car. That is a separate fund that is funded completely by the state. It's a requirement. If you're indigent, you can dip into that fund. This is another requirement on top of the third, fourth, fifth, sixth. Um, and they've only, I guess, half funded. It's not recurring, so it doesn't need to be in the budget all the time. It's just get get a pot, see how much we use it. If we use it more, um, we might have to come back and ask more. If we use it less, you won't see us for a long time. We And we honestly don't know because it's a pretty

We've never Yeah, it's a pretty small amount of people and it's a relatively new law that requires them um to do that. Um, AMS, I think, is that the company I wrote down? Uh, AMS. So, there's vendors that offer that

vendor that offers it that, um, probation uses most of the time. There's a there's a upfront fee. So, if you're paying for it on your own, it's a $400 upfront fee uh, and $300 per month. The statute requires, if you're indigent, for the company to cut some slack, too. It's a $200 upfront fee and 200 per month. And the defendant always has to pay at least $30. Um, and another question is, well, can everybody apply and, you know, use this money? No. It runs through me or Judge Perry or Judge Carter or Judge Yule, whoever wants to apply. They fill out a form. I have to find them indigent or partially indigent. I can do some middle ground there. Um, where they can pay their fair share but still comply with probation. Uh, we just don't I mean, the If you pull it down, we don't want people in jail because they're poor.

Yes. So, I mean, you're actually saving the county money because you're they're getting they're not Yeah. Because they're not they have to be violated on their probation and they have to a warrant has to issue and they have to go to jail and we have to have a hearing and it's kind of a cycle. Are these devices already in use? They are. And is it already a requirement? Um, it is a requirement.

It is already a requirement. Was this passed last year? two or three years and that's that's how rare it is that again that you get to the third or fourth and we don't run into it a ton. Um yeah, scram the scram devices have been used for a long time and the technology they have some people have patches. There's all kinds of technology out there but the scram are on your leg all the time. They they're pretty accurate and work pretty good and there's a margin of error because you can eat things and do things just you know would trigger it. Um if they the scenario would be if they don't is it is the electronic device something that immediately reports to a connected okay so it doesn't have to be downloaded or nothing like that. Uh, no. I think I Well, I can't say with 100% certainty, but I'm

I'm sure it can be, but I didn't know that. I think that it is monitored and that it will that's the idea. And they violate your probation right there. Deterrent. Yeah. So, they can do an immediate violation on or come in and what's the explanation? Because sometimes there are an explanation for you. Yeah. You've eaten some, you have medication, you know, something that triggers the device. Um but um but they have to go 90 days with no issues. If they have an issue, 90 days restarts. So in a perfect world, it would cost $710 for an indigent person to complete that. But if they had to restart it, it could be double that. Just depends. So

we want to assume everybody does it right, but probation, it could get pretty costly. any research done on like let's say this happens how many people on average would have qualified for this program? Um no because they haven't applied yet. Okay.

Yeah. And and we can just this is you know back of the napkin math on how many convictions we've had for it. Um you know if you come in and you've hired a lawyer and you've got a good job and you do all that you just pay for it on your own. Um to have an appointed attorney you have to fill out the affidavit. Um, and that analysis is a little different because much more expensive to hire an attorney for DUI than it would be to pay, you know, $1,300 for the device. So, to answer your question, no. when it's in the discretion of the judge um of how much of a break to

which I did I did contact public defender John Nickel and kind of get an idea because you know they get they they kind of gave me an idea of over the past you know several years of indigent defendants that had DUIs and then they he went as far as any any indigent defendants that they had represented um that had a DUI third or subsequent um and it was Uh let's see this was this was 158 and it it's from 2022 to now. So so 158 um indigent defendants that they have. Those would be probably the the most that

and not all of those would even be eligible for this device. So, I would be stricter on it and I believe the other judges would be a little stricter on it because I said it's harder come up with 20 would be a high number. That would Don't you think it would be? And this So, if you guys gave us the 5100 and then state matched, you know, it's 10,000 bucks. Uh, and it's a little under a thousand each. Um, so, you know, that's about 10 10 to 12 people that we could help in that year or they could use that service in that year. And then if any again if any monies were there it would just roll over if we if we don't use it or use one or two

and if it rolled over and that could be something we would just play that next year by ear and then if we ran out then it would I you guys would see me have to set up a lot she set up a lot for this um so it would be um Mary I'm talking about you um I hear you know already okay well I just wanted to answer yeah I think and I talked that I think that Jenny would I think yes there has to be some reporting. I think Jenny would do the reporting if um and the way the grant would work is if you would cut the check and to Jenny's office or however that works after I got an invo like I feel like um

an invoice would have to come from the vendor and then at that time once I got that invoice it would be kind of like we do our purchasing in a sense we would we would set up an account so this would be new money an account number and then you know we sign it up and I don't know how how much. I I mean I I'm not trying to put any more work on Mariana or her, you know, and what they do. We already talked about Yeah, I know. Um maybe there a way you can identify sources already in your budget. Um maybe I can set it up. We'll just we we'll figure it out.

Yeah. I don't I don't have anything that like from I mean my office budget is based solely based off of my like the clerk's office function not for court purposes not for and this is this is a kind of a weird grant that I mentioned all those players nobody wants to jump in and be the person to do it.

No. And that's why it says we've talked about it before. It says, it says grant manager and that's why I put to be determined because I don't know who the manager would be because the manager and the person that does the reporting have are has to be two different people. So I don't and there's you know there's communication that will have to be you know we'll have to have with probation. Um and probably we'll be in touch with public defenders office too. They'll be a big help. Um the I mean Jenny's office and probation would be the two main the two main ones most interaction with it. Probation honestly more so.

So I I so we would need we would need a I would need a grant manager which it wouldn't require a lot of work. I don't have anybody to do that because we talked about it and we don't and yeah um as far as the reporting to me I mean another person could Could the hard finding the one could the public defenders office be the grant manager we had talked to okay never mind I mean I I don't I don't know like never mind I don't think I don't think the only reason why I say it because it's a state agency sure and would Would it would like Linda Baker like would would a county would like

Linda's office might would be probably be better than the public office because it's county. Yes. And that's against that office, but communication's hard. Correct. Um Jared is um who well he he probably is now. Um he used to um be over all the DUIs that flow through the probation office. So he's really easy um we to communicate with if if anything he would be a great source to be a grant manager for this particular purpose because they would have to probably talk go through him.

That's the problem we found out over the last years um since COVID and every all those grants. Yeah. It's not just write the grant. It's the management part. It's the right that we have such a hard time with. It's that whole process. You can identify a grant, write the grant, but right there's a lot of there's a lot of details and there's a lot of details in this that would have to be worked out. But the main purpose for today is just actually just implying,

you know, having your approval to apply for it. Um, the deadline is July. Of course, I got this email last week, so I've just been kind of this has been kind of thrown at me. Of course, I got with the judges and I'm like, you know, is this is this something that um is necessary? Is this something that we would um could definitely use if the state is given funds? Is this something that we need to look into? And so the majority um said yes. Um, so that's why I'm here and that's why I brought judge because having the judge's support, I mean, he couldn't explain it. We need it in case of emergency because it's not it's

pretty not arguably unconstitutional to hold somebody in jail and violate the probation if they truly cannot afford. And I have to find it's willful for them to do that. So, it's just we want to skip all that and skip all those expenses and just give them, you know, and have that option for truly indigent. And yeah, well, we we'll do it. I mean, we've got I'll put it I already got an account number in mind. I don't think it would entail a ton just because we wouldn't use it that often. But the the reporting is quarterly and it would just bas be based off if I could the only way I could really keep up with that would be um as invoices are being turned in.

Right. The best way to do it is once the fund is there and then they would get an order from me or Judge Carter or whoever that you're antigent and this um you can use it. They would go to AMS AMS would slap it on their leg and then send Jenny an invoice that we John Doe got it on and Jenny or whoever and so the report would would be super easy. It would be and they reimburse us, right? It's a reimburseable. No, it's not. It would be state pays half and we pay match. I mean they it's matching their half the state. Yeah. Yes. So they they match it. Yes. So they'll send Yeah. They're going to send us a direct deposit.

Yes. Basically for the half, right? Uh so they Yeah. They give 5,100 or you say you put So they give us a lump sum. Yeah. We we they give us a lump sum up front. We put it in that fund. So it's immediately available. Well, yes, that's my understanding. It is it's weird and that's what they talk about. I think that's where the that's where the quarterly reporting comes in and that's why it that that whatever they give us, it rolls over into the next year, right? Gotcha. Okay. Well, that's like the U mental health transport grant. It's an endowment grant, right? Those two ran together and then if you don't they had these they were offering these two they're letting you roll it over. Correct. And so we have to pay that one back. Yeah. It's a little simpler. There's no reimbursement involved. Yeah, there's no reimbursement.

We get the money and you don't hear After I got to looking at it, it seems not so bad. That was my concern about the report. That's what Me too because but then when I got to looking through it, I was like, well, this doesn't seem quite I mean, there's things in here that I'll have to have. I'll have to have the person's, you know, information, which I have. Um, no problem. Um, did you say 10,000? Five 5100 5100 and Yeah. And then they're going to match. So in the fund would be 10,200. So but we need to Yeah. Your line amended be 5100. Okay. Yeah. I did want to say Jenny did send the grant paperwork and

do you have to have a yes from us by July the 31st? Well, I just I just need to have a yes. Not necessarily to approve the grant. Just just to apply to apply. Yeah. I'm just getting your approval to apply for it. Um, and the 90-day program totals $710. That's the best I can tell from the engine. It would be 200 upfront for your uh installation fee and then um 200 per month monitoring fee of which even if you're indigent you have to pay 30 of that. So from the fund would be 170 a month. So I I round it a little

and that's if they if they do what they're supposed that they're in complian with all of it. Yeah. So I'm going to make a motion that we go ahead and allow them to uh apply for the grant. A second motion by Hman, second by Todd Malone. Uh any discussion? I think it's a good thing. I I think that we need I don't think it needs to come out of her budget though. No, I'm think she's cut her stuff down pretty good. Jenny would agree. Yeah. You just got to ask. I disagree to you. You just got to ask this day and age. Frivolous things. No, I mean I and if she's willing to do the reporting, that's a plus right there for

Well, I mean, I do the monthly reporting anyways and I could just add it into my mix and it's good because it's due by the, you know, it's due by the 15th. All my other reporting is due by the 15th of the month. So, I could just incorporate it with that. Do we we need to find a Monday tonight or just say yes? Okay. All right. And I'll give it for all those that say yes to do it for Jenny Anthony this grant right here and I I Okay. Any opposed? There you go, y'all. Well, thank you so much. I appreciate y'all very much. Thanks for the explanation. Yeah, no problem. But that that is statemandated now on the third DUI. They have to have the the 90 days a condition of probation that you have to have 90 days of sobriety. hands are

two sick two sick people in the jail can go through $5,000 quickly. Okay. Quickly. So, it's a least the state's payments. Yeah. Yeah, it will. Okay. And it gets a lot quicker. Yes. Well, this means I'll get busy and applying for this grant then so I can get the deadline by the get it all in by the deadline. So, all right. All right. Thank you very much. Thank you. Thank you. All right. Number six is budget amendments. None. Are you kidding me? Sorry, I just put it on there. Number seven, instance, no budget amendments is capital projects. Mr. Rick Rick,

I had somebody try to and I said, I hadn't got the budget back from the state yet. What do you mean? You can't amend the budget. Go away. just know some of you guys probably

anyway moving on here's capital project that way this Oh, sorry.

Everybody's got one of these. There you go. There's There's the rest of them. What have you got? This is three. I've got three things. Are we supposed to have three additions? Two. Just two things, I think. No. Oh, this may be a copy of that letter. This one's on letterhead and that's just a copy. So, okay. Two. We got it. We're good. Okay. Does everybody have a copy of our

capital project

go over it? Okay. So,

we did discuss a few things during this whole process that we approved. There were other things that requested that weren't approved. Some uh that's why Rick is here. Some are kind of pricey, but the thing the items at the top, it says these are budget. This was part of the budget appropriation resolution that y'all already approved at the June meeting was um the ambulance. They still have some of their original arbor money. So that's the balance of that. Rollway solidway sanitation. Remember Melissa came Renie and they talked about that. That's going to come out of rural capital projects fund for the two trucks. Um we talked about the jail and the HBAC repairs. That's capital projects. Um and then the other three things are our normal rotation on our computers that we've been doing the last couple years. Um so we have elections server then we have deeds she came about her book book cradle and then the other the normal rotation on these offices and our IT person Cindy she keeps up with all this and she tells them what they need and she tells me as well. So that's going really good. So they get replaced when they should. So this total 748122 that's already been budgeted. It's already in the budget. the bottom part after it says unbudgeted request th these are the items that we received a request but we haven't discussed it yet. So you would see there's two for EMA the drones truck needs two trucks uh animal control requested a truck and then the bottom portion is like I said why Rick is here. These are the building improvements.

So the the big one there is the justice center which is that packet he handed out. Um and

yeah so the packet I handed out is basically a in-depth breakdown of each roof section. Uh, this company that we have now is the same company that we use for the co-op that we did the senior citizens building with and the admin plaza roof that we just finished. Uh, but it's basically we have four roof sections. Uh, three of them are are an old gravel builtup roof and you can kind of see the pictures where it shows the p the ponding. That was probably after about two weeks after it rained and you can still see there's still huge pond puddles of water up there. And basically what's happened is over, you know, the time it started to sink in. Uh so all that will have to be removed and then uh a new concrete deck will have to be put in with tapered insulation to help move all that water to the drainage and off the roof. Uh the roof section four is the actual the main threetory justice center part. It's got a EPDM roof that'll have to be replaced. Uh basically after everything is done, it would be a you know just like the roofs that we have now. It' be a little bit longer warranty be a 20-year warranty uh for for all the for all the roof sections. I think I believe the MPMD roof would be 15 years, but the the rest of it would be would be a 20-year warranty. But each one of those has a breakdown of each roof section of some pictures of where all the the problems are. And I'm sure you guys have heard uh over the last couple years due to the roof leaks, we have, you know, some some mold concerns. Uh it's it's

an old building. It's an old building. Uh, I think we all know that over the last couple years, the the cost of keeping that building up has has skyrocketed and it's it's only getting worse. Uh, there's just a a lot of concerns about water getting into the building, causing mold, causing, you know, a lot of a lot of sheetrock damage. Uh, we're just trying to, you know, get on get on top of that. Go ahead. Still stored in files in the old jail. Yes. Yes. Okay. Unfortunately. Well, and you want to go down and look at them anytime, you can. Go ahead. Please do come see me. This pull a cap was put on the high

be more cost effective than redoing all this. What's that again? You know, the way they put a where they re re reframed it and made it to a a not flat roof. Yeah. on this roof. I don't I don't think it would be that cost affected due to the number of units and what what supplies all I don't think that would be because they covered several hospital they have houses for high school when you have them have that many of them right you can't have a house for every one of them okay

and some of these units actually feed the like we have duck work that runs through the metal through the block this way and around the corner that feeds each one of these, you know, different floors, right? I just But I hate gravel on a roof. That's the worst roof ever. That's why I was thinking is more go that route than to redo this. Some engineer did that. Did they do a torch down on top of the new roof? Is that how that

No, it's like a I don't know the exact process of it. Uh it's just a really old like it has a metal roof then they lay down some kind of substrate or whatever and then they put gravel on top of it and it's got drainage in it. Basically we'd be getting rid of all the like he said the gravel there's a rubber underneath it all sits on a basically it sits on a concrete deck and it's been sitting with the water holding so much water the concrete is starting to fall in. What we're trying to keep from happening is that completely falling in.

Yeah. Uh so we would be removing all of that and basically there's so there's a couple the reason that there's a 1.8 to 2.1 there's a few different techniques that we can use but there's only like maybe two companies in the this region that does a concrete uh decking and it's like a lightweight concrete decking. Uh it would it's a little bit uh I believe it's a little bit cheaper but it's really hard to get that done. Uh if we can't get that done, we'd be they'd be using basically like a tapered insulation, which is a little bit more costly, but it's, you know, something that we could get done a lot easier. So, that's why there's a little bit of variation in the cost for we have the the wide, you know, budgeting number. Uh but there's a couple different ways to to handle the just that's the gravel part where we're trying to get the water off of the roof. Do the warranty cover material and labor or is that material?

No, it's everything. If we have ever have another leak, they come out and they fix it and replace it and no cost to the county at all. They've been in business for a long time. Yeah.

And like I said, this is a this is a co-op through the state also. So they have to go through very strenuous You said they've done one of our roofs already. They've done two actually. The the senior citizens roof, which is like the old Ponderus Ponderosa building. We had it done uh it's almost about a year and a half ago now. And then they actually just completed this building a few weeks ago. Capital Outlays has pretty well went through with a fine tooth comb. So,

and and basically what I'm trying to do uh is get all the roofs under warranty under the same blanket to where it's it's literally you get online and you click a button and you if there's a leak anywhere and it doesn't cost the county a dime for 15 to 20 years. We've had we have three or four buildings that have cost the county a lot of money over the last few years and we're trying to fix that. You'll see another one on here. The toama library has been is another is another one where we're trying to to get under wraps. But

so we would need an engineer. Yeah. So we'll ba this would basically be done just like almost just like we did this building. We have two options which

so capital outlay has approved us looking into this project. So what the the next step would be is if we got funding capital, we would be bringing this I would be bringing this to capital outlay again and we would be talking about which direction we want to go in because there's even through this co-op there's a couple different directions. We have the directions that we did on this building which is uh WTI was the general contractor and they ran everything and in the county we hired an engineer basically to go over everything with a time with a fine tooth comb. They oversee they oversaw all the plans, every product, everything. Uh and then there's the one where there's another option which is where the county basically is the general contractor. And even though it's under uh co-op, we can bring in different contractors that work under that co-op and we can get three different contractors to come in here and tell us their idea and their plan and what their cost would be. And that's another way to get, you know, a better price. It still all falls under that same blanket because these contractors are they work through the co-op also. It's just we would be but we would be the general contractor and we would still have an engineer company which is Scott St. John who works as the county's engineer to the biggest thing for the county and for me I believe and what I do with this roof is the product. The specifications on the product is the biggest thing. I'm sure all of you are aware the last time we had the roof done here,

there was the specifications were not held on the product and the product was did not last. The warranties did not get taken seriously. Uh so with how I've worked with Scott St. on is the specifications that he agrees to. We write whoever bids on the job has to meet those specifications and that product because that's what's that's where we get our warranty and that's where we how we know we're getting a good product. Okay. So, yeah, I just wanted to make sure everybody knew there would be a cost which which is a good thing to have your engineer. Yes, that would be

I agree. And I think we definitely have to have competition on a project this size. Definitely. What do you think, Mr. Hman? I like the engineer being here, having that one engineered. I say that. Well, we we've we've done this before already. That's why we're putting another roof on this building in the first place because the low bidder got that job. And actually, the engineer, we have to have an engineer. We have to have an engineer. Anything over $50,000, we have to have an engineer. But I mean one that will stay here within that you can call and they can you know well the engineer won't have anything to to do with that. No the the the warranty will come from Trimco the product that's being put on the roofs.

That's where the warranty comes from. They warranty their product. That's why I said their their product has to be the one that screw guys and and meet the standard. They're the ones that are going to be the ones that we call. It's the it's the product. It's not the engineer. The engineers job will be to make sure that the product that they're giving us meets

the standards that are set uh basically basically like you would think code. What happened with this job is with the with the CCAT roof many many years ago is we had it we had the specs row and we needed a certain thickness millimeter thickness on the roof. Well, when the job was bid out, the lowest bidder got it, but he put a very thin layer of material on the roof that didn't meet the specs and it, you know, once it rained for on it for two years, it started peeling off and blowing off when it got really windy. So,

I may be asking this question out of ignorance, so I apologize, but since I'm new, um, the engineer's job is to make sure that it that the product meets the specs. Correct. Correct. Okay. So, is also the engineer's job because a warranty is only good if it's installed according to the manufacturer specifications. Does the engineer also observe the installation to ensure that because if you call the call them on a warranty and they see that the product wasn't installed according to their specifications, the warranty is void. So, does the engineer monitor that to make sure that's being

Here's how here's how it works with how we've done it so far. So, you're going to have a you're going to have a the Trimco is the is the product, okay? They have their own they have the full team Trimco does. They're going to have an inspector. They have a guy that's on they have usually have two guys depending on how big the job is. They have two guys on site the whole time the job's getting done. So, the manufacturer of the products installing it themselves. They have their own contractors, which we have the choice of letting them to be the general contractor and they pick their own contractor and we can go that way, which is what we do with this roof, or we can have a group of their contractors, which are still all Trimco contractors certified, but they basically battle amongst themselves price-wise.

Price-wise, for labor for labor.

Okay. Uh, and just because I took up time me out a lot and I'm I'm gonna go in even a little farther in debt. Well, anyway, so Trim Cut will have two guys on site pretty much all the time. Then they have a they have basically somebody I call them an inspector who comes. They usually come like once a week and then so then you have your general contractor. So they have that's the group laying it down. Trimco is watching them every step they make because they have two people here all time. And then they have an inspector and then you have the engineer. So with this roof, what we had is we had uh Stacy who I worked with and then you have me which I'm, you know, I'm just up there because I have my own interest in it. But I work with the engineer and we go up there. I go up there. I'm usually up there every other day or sometimes three times a day just watching or getting information. But then the engineer on the desk side of it, they have to see every single product, all the information. They see it all and they approve it. Then if there's any change orders, they have to approve it. Any kind of they see everything. And then of course they also the pay part of it, all the pay apps, I mean they go through all that with a fine tooth comb. I mean all that. They take care of all that.

And then we have weekly walkthroughs and everybody's here. The general contractors are here. I'm here. The engineers are here. Everybody from Trimco is here. We're all here. We're up there. Hey. And then of course, we get daily reports, email of everything. There'll never be a dispute as to whether it was installed, right? And then at the very end of the day, we all come back again at the very end. And then they have another inspe basically another inspector who comes and they find who's comb it. And if they see anything, they make the contractor fix it. And if if the engineer sees anything, they they bring it to their attention and they fix it. If I see anything, we bring it to their attention and they make we make them fix it before it's done. Thank you. And then everybody signs off on it.

I appreciate it. I I pretty well liked what we did on this one because the we we made Tim We had Timco Trimco actually have their own contractor. They were over them and they controlled them a whole lot better. And yeah, I know that they the other ones are are certified installers for them. And and of course the lower guy the if you get prices from them, they're going to award it probably to the lower maybe the lower price installer, but they're still certified through them. Um I I kind of liked it what we did here is because we made them be responsible for it all. It's not sitting there guessing who guess who's got to come and fix it. We know who's fixed.

They are. They are. That was the root of my question. Sorry about that. What is the dur duration of this estimated length of this job? How long it'll take. Because we don't This is just like a basic preliminary preliminary. Sure. Uh they haven't really said, but if I had to guess it probably about eight eight weeks. I was going to say three months. Yeah, eight months. 10 weeks somewhere right in there minimum. They usually show with a with a pretty good size crew and they're very clean, too. They said I think they said eight weeks on this roof and they were done in six. We were swep up and made sure

and and it rained the first three weeks they were here and we were still able to try to get some work done while it was still raining. So unreal, isn't it? Well, it's got to be done. It's got to be done right. And that ought to take that building out to its life. At least until we can sell it, right? Yeah, that's right. Well, Rick's been battling mold and stairwells. Yeah. Uh around windows and and we've had him for capital outlays had him going up there and fixing sheetrock and ceilings where they've been wet cost after

and and that's all it is. We're just throwing good money after bad. And we still have a lot of areas that are bad that we haven't we haven't addressed just because it's it's basically cost effective to every time it rains really bad. I mean it just it floods in there. I know you fix my window. I don't know how many I don't know. Yeah, it's still got m it's coming down again. Is it? Hopefully they hopefully finish that. So yeah, I see this letter is dated June 5th. So, why was this not included in the budget for 26? That's what I was saying. We never did get to this. You never got to it.

You know, cuz it's another $2.1 million. So, I'm curious. That's two. So, this is for capital project, right? But still budget money, taxpayer dollars. Yeah. When we That's why to get it on here tonight. So, we talked about it. And then the other two things, the unknowns is the Phil library room. And I can try to go over the other ones real quick. So, the UT extension office is just basically to replace their flooring. They have old uh

BCT tile like you see in the old schools and stuff and we got to we're just this is the cost to to replace it and get it basically like you have out here in the hallways. the the the luxury vinyl flooring basically to put that in to match the rest of the building. The ambulance uh station parking lot uh Terry can kind of tell you about how this one is over here. It's it's just got a lot of sinking holes, potholes, a lot of cracks and bumps and it's it's come up it's totally coming apart and and when the ambulance pulls out for an emergency, he's running right through a hole. So everything in the back is just goes

and it comes down where it comes down. We've had to fill it in with gravel multiple times over the last few years. Of course, after, you know, six months of hard rain, it usually washes out. So, it's it's just in need of, you know, replacing. Tearing the old out, taking the old totally out way. Okay.

Of course, we got the Justice Center. Uh the Coffee County Daycare building, it's the same thing with the the old BCT. They have the old BCT flooring. Uh the difference is is theirs is on the wood substrate floor like it's not on concrete. Uh so they have a lot of settling, a lot of trip hazards. Uh there's some places where they've just had to put throw rugs over areas where you know it's it's come apart, buckled up, broken, cracked. Some of them have popped out. It's just an old house that they've turned into a daycare that they put the flooring down. It's just it's in really bad shape. Uh so this is the cost to uh and there's going to be some some structural issues that we'll have to go in and fix. Uh which going to try to do myself in house uh and then put new flooring down basically.

Is that one that's by your office? Correct. Okay. Yeah. Yep. Uh to home library drainage issues. This is something that's kind of been going on for a while. There's a main sewer line that runs from the the public restrooms to the back of the building. And in the middle, there's a collapsed pot. Uh we have a company coming in that they say they instead of taking all the carpet out that's new that we put in not too long ago and cutting the concrete and trenching it all out obviously would would be a huge disruption. uh they have a process where they can fix that pipe without having to do all that. Basically, it

is this is a quarter this is really a quarter of what it would cost to do cut it out. You have to cut that out. Plus, if we had to do that, they would have to shut the library down, massive amount of cleaning and a temporary wall put up. And like I said, they would have to rip out a ton of carpet that we've already installed. Okay. Books, cabinets would have to be moved. Uh what's the other and then the tooma library replaced carpet? I don't I think they're just that's just another area where they didn't finish putting carpet in last time. I don't really know a whole lot about that one. The roof need to be replaced before you start

and it will be. I mean I think I think she's kind of that's the hope to get it approved but that's that roof. So, is there 3 million in there for Now, Ricky, which which one of these jobs did you say that you all were going to try to do? We're going to be we'll be involved. We'll be involved with the the Coffee County Daycare building in that one. doing the floor the daycare that way. We won't be installing the new floor, but we'll be we'll be fixing this. And this is right.

But then the rest of these would be contracted out. These jobs, all of these jobs would be contract for open bid. Gotcha. 2.5. Yes. old building over there. Yeah. That is too gonna do that. And then the teleoma library is the reason there's no price is we're still waiting on uh the roof that roof the we have a company looking at it basically and giving us an idea of how we can make that roof pitched and get rid of the two inline gutter systems. Got a trough in the middle of it.

Yeah, there's two troughs in the middle of it. Yeah. And so we're just we're we're still trying to find the best we also have our engineer involved in that project. Scott is Scott is involved uh in that project and we'll be we'll be leaning on him heavily to to make sure that that's done correctly. And at the end of the day, you know, there'll there'll be there'll be some more presentations on on options on what we're going to do. We'll we'll be talking to a couple different companies about the best the best fix for that. Okay. And it got in here. Mariana said down that the total unbudgeted cost should not be 3.4 million. It should be 2.5 million.

259032 to be exact. Please repeat. 22 comma 59 comma 032. Okay. Your vehicles got it is only1 194 $32. We talked about this before. I thought I forget to You're talking about right thereion. Got you. So, yeah. Yeah. I had it all on one thing and we were separating what we Anyway, well, I know with the AMA, the EMA, excuse me. I talked to Allan and he could do one drone a year, you know. Yeah. Yes. Yeah.

One drone this year. What did he present when he present his This is two. But I've talked to him and he could do and who was it? We were with the fire department. Oh, I was in the school safety thing and they were showing how the drones are being used now even with active stuff going on in schools. I I know there's a need. Uh but if we could do one one year and one the next year, that would pass. So there's 20,000 for a drone. Yes. I know he had all of the letters from agencies that

did and the old ones that he has have China has China chips in them and they have to be destroyed by federal government yet to get rid of. My suggestion to him at that time was maybe all these agencies that are saying we need it need to chip in and help pay for it that they're all saying, "Oh yeah, get this, get this, all these other agencies about, oh, maybe they need maybe they all need to chip in and help pay for it because I'd say it was going to be utilized by Did he sell any of his vehicles? You know, we talked about him selling the vehicles to Tele uh I think it was Manchester. That's a whole side story. Okay. All right. Never mind. They're they're in really good shape and low mileage. Yes.

To do that. Okay. But he will he'll have to have something in place before that. Okay. Has he been considered? Can they be sold? Okay. Okay. Well, anything can be sold. I know that. But I if it is sold, I want it to come back. Working out wheels. Yeah. No, they need to be they need to be uh bid out and give us the money on that. But if they are sold, the money ought to come back to the general fund or to pay down this debt right here. Yes, ma'am. Sorry. Do we need a vote? Yes. On the 2.5? Yeah.

All right. Does any I I make a motion that we take one of the drones out. And I know it's not a lot of money, but it's $20,000 and $20,000 is a lot of money to me. So, if we buy one drone this year and buy one next year and maybe like Laura said, if other I don't know what entities would use them, I say all if the sheriff maybe we can talk the sheriff into buy the sheriff. Yeah. Buying one, but if you know if we get one this year and I've seen the proof that it is usable, they are worth their money. the um uh rescue. Don't do they have those drones? They're Chinese, man. They have

They have to be destroyed, too. Yeah, they'll have to be destroyed. Uh they have the sonar and stuff that we have for them. I don't think he has a drone. Neil doesn't have a drone. Yeah, he does. He does have a drone. Okay. He's got a drone, but it's it's Chinese jip, so it has to be destroyed. State law has way to get rid of this. So, it will be off the books then. All right. So that knocks it. If we take the 20,307 off, that would knock it down. I I make a motion to accept it after that. I second the motion. Okay. Any discussion? I do want to say that I'm looking at financing options. Okay.

Got a meeting with a financial advisor because I've got some ideas and she's going to help me with We're just saying that we're going to go forward with this when we find the money. Right. Um, we have general capital projects. You know, everything's committed to all these projects. We've got we have about 700,000 that's not committed. Maybe a little more than that once I close. So, that's what you have. So, obviously these bigger tickets, we'll have to look at funding, but I have some okay options I'm looking at. And when I when we have our next meeting. Okay. I'm having that meeting with them before that one. So, okay.

I have some I need them to say yes, we can order them. We can. Okay. All right. Everybody for this. All those in favor by I. Any opposed? I Okay. Two opposed. Okay. Any more capital projects? Did you the sign in sheet? Yeah, I have it in here. She's in here. Okay. All right. Our next meeting is the last Thursday. Yes. Last Thursday of August. And the last Thursday of August is the 28th.

Everybody good with the 28th? Yes, sir. Okay. I'll be out. You'll be out. Y I don't know what's on the Everybody else good with the 28th? Yes, sir. Okay. 28th will be at 5:00 August 28th. Yes, sir. You're going back to Tallaladega. Okay. Somewhere. Okay. All right. I make a motion we adjourn. Second. All right. We have your microphone.