Parks and Recreation Advisory Board - Regular Meeting

Good evening. Thank you all for joining us tonight, and congratulations. Calling to order the 05/20/2026 Parks and Recreation Advisory Board meeting. Will the board clerk please call the roll?

Board member William Gallagher. Here. Board member Corey Guerrero. Board member Michael Madigan.

Here.

Board member Benjamin Mazario Board member Robin Van Hemel. Here. Board member Linda Rondononi. Here.

This meeting is being conducted live with a quorum physically present. The material for today's meeting is available online at www.coconutcreek.gov. Anyone who wishes to appeal any decision made will need a record of the proceedings and for such purpose may need to ensure that a verbatim recording of the proceeding is made, including the testimony and the evidence upon which the appeal is to be based. The audio of this meeting may be requested from the city clerk or may be heard online at www.coconutcreek.gov. If you haven't already, please silence your cell phones. If you must take a phone call, please excuse yourself and step outside.

Board members, just the microphone that's in front of you, you can press the button that says push in order for the microphone to be live. Otherwise, you can keep it off. For the recording, please make sure it's on live.

We will now introduce the Board members and the staff, and we'll start with the staff. My name is Janet Hall, and I'm the Director of Parks and Recreation.

Good evening. My name is Danielle DeBarris, and I'm the Deputy Director.

Evening. Lenore Thomas, Superintendent.

Enrique Castro, Superintendent.

And now we'll start with the board members. Linda, you want to start?

I'm Linda Rondononi, and I'm an alternate. I'm sorry? Linda Rondononi, and I'm an alternate.

Okay. Thank you.

Robin Van Hummel, what do you want me to say? A little bit about yourself. You want to I'm a Cokingack Creek resident of twenty seven years. Love the city, love the community, participate in all the programs, and happy to be here. Thank you.

I'm Ben Sarriaga, resident of Coconut Creek for twenty four years. I'm a retired engineer.

Hi, everyone. Mike Madigan. I've been in the city for about twelve years now. I'm probably the youngest compared to rest. I have a young family in town, involved in the parks and all that. Good to be here. Thank you.

Corey Guerrero, I've been in Coconut Creek for fifteen years, heavily involved in the Parks and Rec programs.

Evening. William Gallagher. I go by Bill. I've been in Coconut Creek for thirty four years. My kids grew up in the city. Very active member.

I'm glad to be here.

Thank you. We will now have City Clerk Joseph Kavanaugh administer the oath of office.

States Of The United States.

And the state of Florida And

the state of Florida.

And the ordinances

And the ordinances.

Of the city of Coconut Creek. That I'm duly qualified

Duly qualified. To hold office

To hold office.

The constitution

under the constitution the state state

I will

I will

and faithfully

perform the duties the duties

of Parks and Recreation Advisory Board

of Parks and Recreation Advisory

for City Of Coconut Creek on which I am now about to enter.

On which I am now about to enter.

Great job. Congratulations. Thank you.

Glad to be here. You.

You're welcome. Thank you.

If any members from the public are present and would like to address the Board, you may do so at this time. When you come forward to speak, please state your name and address clearly for the record. We will now hear Agenda Item six, an overview of the Board mission, guidelines, and objectives for the year. The Board serves in advisory capacity to the City Commission with a focus on reviewing and evaluating parks, recreation facilities, programs, and long range planning efforts that benefit our residents and community. The Board also plays an important role in promoting community awareness and serving as a public forum for discussion related to parks and recreation services and facilities.

Board meetings are held every four months in January, May, and September, and all meetings are conducted in accordance with the Florida Public Meeting Laws. Board members are expected to attend meetings regularly, review agenda materials in advance, actively participate in discussion, and always keep the overall needs and betterment of the Coconut Creek community in mind. It is also important to remember that all Board communications related to the Board business are subject to the Florida Sunshine Laws and Public Records requirements. If any Board member has a potential conflict relating to an agenda item, please coordinate it with city staff in advance. Lastly, I am the Parks and Rec Director, and I will be serving as your liaison.

I am always available for you. And if you need any assistance, please contact me. Nominations are now in order for the position of the board chairperson.

I'd like to nominate Bill Gallagher as chair. I second.

It's a nomination by Michael Madigan, and seconded by Ben Nazario Vega.

Are there any further nominations for board chairperson? Okay, nominations are closed.

Congratulations, Bill. You will now take the script. You give him does he have a script? I think he does have He nominates. He opens that up, yes. So at this time, we'll turn the meeting over to you, Bill, since you're our new chair. And basically, there's a script written out for you, and anything in yellow is where you will be reading.

Nominations are now in order for the position of vice chair.

I know this is difficult because you don't know each other, but if anybody would like to

I would nominate Robin as vice chair.

I would nominate you. Oh, thank you. So

we have a nomination for Robin Ben Hamill from Michael Manigan and seconded by Ben Nazzario.

Are there any further nominations of vice chairperson?

I would also like to nominate Michael for vice chair.

Thanks, Robin.

Do we have a second? Second. Okay. Nomination for Michael Madigan by Robin Ben Hamill and seconded by Corey Guerrero.

Alright. So So, no. Call a vote. Yes. So we'll need the clerk to call

a vote. So when your name is called, you'll just pick one of the two names that were nominated for the vice chair.

William Gallagher?

You'll pick one of the two, either Michael Mannigan or Robin Van Hemel.

Robin Van Himmel.

Corey Guerrero.

Robin Van Himmel. Robin Van Himmel.

Michael Madigan.

Robin.

Benazario Vega.

Robin.

Genamis, thank you.

We have enough. Congratulations, Ms. Van Hem.

I like a little competition.

Are there any further nominations of vice chairperson? If not, nominations are closed.

We're good to go for item number eight.

Are there any corrections or revisions to the minutes from 09/22/2025 meeting?

No. No.

If none, there is a motion and a second to approve the minutes as presented.

I was there, so I motion to approve those minutes.

Second.

Linda? Seconded? Mike was the first.

City staff will present agenda item nine regarding updates on special events.

Is this working? Perfect. Yes, it is. Okay. Again, my name's Lenore Thomas. I'm providing the special event update. My responsibility is also overseeing the special events team. So I'm going to give you a couple of highlights. We have Memorial Day coming up this Monday at Veterans Park. The ceremony starts at 9AM.

Hot Rods and Hot Dogs car show is coming up Saturday, June 13, from 10AM to two at the community center. Our Juneteenth Freedom Day celebration is Saturday, June 20, the City Hall Courtyard from six to 9PM. As we're preparing these events, we're also getting ready for our fall events, which include our hometown market, our fall harvest event, and also for the upcoming new year. Any questions regarding special events?

No, sounds great. Thank you.

They're fantastic.

We love our special events.

Are there any additional questions or comments from the Board regarding updates on special events? City staff will present agenda item 10 regarding updates on recreation, athletic leagues, and programs.

Okay, I'm going to start with the recreation programs. We're excited to say that last Saturday we had our 101 Dalmatians play at Monarch High School. We utilized their auditorium. It's a great turnout. We have 29 performers, and they're ages seven to 14.

Our upcoming public safety series on hurricane prevention will be held tomorrow in this building well, this commission chamber at 06:15. The last session was in April and highlighted public safety and crime prevention. The next series will be held in June and will cover fire safety. Summer camp's right around the corner, less than three weeks away. Both centers run summer camp, the North Recreation Complex and the South Community Center, and we're at our max enrollment.

The North Recreation Complex is all full eight week campers. This South District has a combination of the full eight week campers and weekly campers. Our upcoming Senior Vendor Expo will be held at the Community Center on Friday, June 5, from 09:30 to 12:30. Attendees will have access to vendors providing information, programs, resources, and services available to seniors and their caregivers. The expo is open to the public and free to attend. Before moving on to athletics, any questions or comments in regards to recreation programs?

I don't know exactly where I can comment in on that, but I was just curious about because I did notice that the senior expo was from 09:30 to 12:30. I just didn't know, how are the seniors getting the information? Because a lot of the seniors don't use, like, the web quality. I mean, know that there's banners. Like, what are we doing to reach the seniors? I was just curious.

So we have, as you know, our senior center in our facility and our creek fit seniors that attend both facilities. So we publicize inside our building. We also communicate with other senior living areas, including Wimmore. We contact the township, local areas, and even outside the city. We let senior centers know, or places where seniors live, housing. So we do branch out that way, publicizing.

What was your report on the attendance of the summer camp, or who's registered for the summer camp? Did you mention that?

So, I didn't mention details on that. So, the North Recreation Complex, all Coconut Creek residents, and we have 191 campers at that location.

What's capacity? About that?

Yeah, we go to a ratio of campers to summer leaders, so that's our max capacity. At the South District, we have a total of 142 campers. It is let me make sure, we have it split up. 125 are full eight weekers, and 17 are enrolled in each week, as far as weekly. They can pick week one, week two. So our max is 142, which we reached.

It's impressive you know the numbers off the top of your head.

JACKSON: She has a baby.

JACKSON: Sure, I do.

Wasn't trying

to JACKSON:

You didn't glance at it.

You just

I'm rattled them right off. Going to

move on to athletics.

Okay, great.

JACKSON: Our boys basketball league championship games for the 14U and 17U division will be held on Wednesday, June 3 at the community center at 06:30 and 07:45. We did run boys basketball at the younger age division before the middle schoolhigh school division. Our youth volleyball league for ages nine to 17 completed their player drafts yesterday. Games will begin on June 24, and we have four age divisions. We have a Youth Flag Football League registration for ages six to 17.

It's currently going on. The registrations are accepting still. And games begin August 12. At the North Recreation Complex, we have a creek volleyball club that offers indoor scrimmage games for men and women held on Saturday mornings and Tuesday evenings. Our girls basketball league registration is currently being accepted.

The league is for ages eight to 15. We have two age divisions, and games begin August 17. We have a lot of athletic league registrations going on right now. Youth Soccer League registration starts on June 1. And last but not least, July is Parks and Recreation Month, an initiative of the National Recreation and Park Association, which is NRPA, which will include fitness activities, sports, outdoor activities, craft projects, and much more. This year marks the fortieth anniversary of Parks and Recreation Month. Any questions I can answer?

How is the participation from, you know, these athletics, know, these registration? Are getting good participation?

Yes, I can say for starting with our youth volleyball league, we are consistent. Actually, each year, our registration for youth volleyball has grown for that. Boys basketball and the other leagues are status quo. So with girls basketball and youth soccer, we're looking forward to the registration coming in for that. But we're either at status quo or higher.

If there's a program that was that you didn't mention, are you doing anything with the program as far as pickleball for the summer?

So right now, we'll probably wait until after August for pickleball, just do all the rain outs, because our gyms are being used at this point for the youth leagues. So we'll probably wait until after August. Okay. Thank you for the questions. Are

there any additional questions or comments from the Board regarding updates on leagues and programs?

No.

City staff will present Agenda 11 regarding updates on Creek Fit.

All right. Thank you. My name is Enrique, park superintendent. A little bit about Creek Fit. We are currently host holding 35 group exercise classes.

28 classes are being held at the North Recreation Complex and seven at the South Community Center. Creek Fit has sold six twenty personal trainings since 01/01/2026. We are currently at a membership of 2,461 active members and growing. We recently just installed and received new ellipticals at the Creek Fit North. And a few upcoming Creek Fit events are National Senior Health Fitness Day, which is gonna be May 27, 11AM to 1PM at the Recreation Complex.

Two of our trainers, Tim and Moises, will be conducting those programs. A little bit similar to what Lenore was mentioning regarding the Parks and Recreation Month, NRPA is hosting a Family Health and Fitness Day, or we are, sorry, we are hosting that Family Fitness Day, but it is conducted similar to NRPA through the standards of NRPA. That is gonna be June 13, 09:30AM to 11AM at the Recreation Complex. Alexis and Moises, two trainers again, will be posting that. And, again, as Lenore mentioned, as I mentioned, again, Parks and Recreation Month is going to be in July, and there's going to be a specific week specific to fitness, July 13 through July 18.

There is a calendar that will be posted soon, which will detail a little bit more of the classes that will be or classes or activities that will be held for that. Is there any questions?

I have questions. Sorry, I'm the question person.

I'll try to answer as best as I can. You have a lot of stuff

going on on the North End, and I know the South End has a smaller fitness facility, and it's not used as much. And I was just wondering, what can we do to, like, utilize that fitness center? Because it is a great area. I just feel like it's underutilized because of the hours or marketing. Is there anything we can do to maybe give it an overhaul, get more stuff going on? Because that community will use it if it's advertised, marketed. What can we do as a community maybe to

So we've tried various ways to promote it with marketing, with making sure that the seniors are aware in our senior centers. We've tried various hours. We've changed the hours. We've done almost everything possible. The South location has never been used like the North location, and it's something that we are looking into right now.

Yeah, I know that because for working people, I know the hours are a little crazy.

Yeah.

So, and there are a few people that I've talked to in our community prior to this board and everything, because we were all members. And it seems like they end up having to go to the North end because of the hours of operation. So maybe that's something we can revisit and try to fix it.

Absolutely.

What are the hours of the South Facility?

The South Facility is open Monday, Wednesday, Friday from eight to four, and Tuesday, Thursday from twelve to eight. When we originally opened the South Center, we were open Monday through Saturday, and we were open until ten p. M, I believe, and then also on Saturdays, and it required two staff members. And when we did our cost recovery and looked at it, we just weren't pulling the numbers even at night, so we cut back on the hours to only require one staff member, and that's why the hours were shortened. But we do have Tuesday and Thursday that we still stay open late. We just don't draw the numbers down at the South End.

Are there classes there as well?

The classes are thriving. The classes, we don't have a problem filling. Down at the South End, we have many SilverSneakers classes and some other variety of body sculpting type classes. So the classes are not struggling, it's the actual fitness room itself, the weight room, that we just don't see the participation in. We're actively trying to come up with different ideas, but it is challenging for us to staff it when we don't have a single person coming in. So that's where we to cut back a little bit.

I have a couple questions. What is the membership fee now? Is it still for

the gym? We'll be

getting to the fee soon, Bill.

Oh, is that too soon?

It's currently $50 for the year for just straight

And feet if

you want the group exercise included, it's $100 a year for residents.

Okay. And as far as, again, enrollment of the gym, are you seeing, you said something about two Yes,

$2,400

Has that been consistent? Are we seeing it go up or down?

It's been consistently increasing.

Oh, good.

Just the visit participation is increasing at the North, whereas at the South it has decreased. But the overall membership for both sites, because you can use both sites, has increased over the years.

Oh, good.

I apologize I couldn't answer all those questions. Next part Yeah.

Are there any additional questions or comments from the Board regarding Craig Fitt?

No.

No. City staff will present Agenda Item 12 regarding updates of city parks.

All right.

Alright. So just wanted to highlight a few parks that we are currently doing some projects. So currently at George S. Gerber Memorial Park, we are we just installed a 20 foot fence along the north side of the east and west soccer field. This is to help prevent soccer balls from impacting the homes in the adjacent fields to the adjacent fields.

This project actually finished today and is just essentially waiting on final inspection. So that is great news for that community. Those same contractors will actually shift their focus now to the baseball field, where they'll be modifying the existing backstop and be adding an extension to alleviate foul balls from entering the soccer area. So we're hoping that it's going to reduce them out. We're not gonna it's not gonna be 100%, but we're gonna do absolutely our best to try to alleviate that.

So that project is actually expected to begin very shortly, maybe even tomorrow, as early as tomorrow. Next park I'd like to highlight is Donaldson Park. The playground is currently closed at Donaldson Park for good reasons. We are installing some shade structures at the playground. The shade columns were recently installed, and the contractors are expecting to begin the shade canopies within the next few weeks.

So we expect to have that playground reopened and operational within the next few weeks. Shifting over to Sable Pines Park. So we are we are currently in renovation for a new rental pavilion. If you're familiar with Sable Pines Park on the Westfield or just west of the Westfield, there's a two story facility there, and the second story there has been renovated. The railings have been painted.

The floor has been painted. New decorative panels have been put up there. New roofing has been put up there. So, we're expecting to rent that location. It's up for 35 people.

We'll be discussing the fees a little bit later. But it'll host up to 35 people in that area. And we're just waiting on some materials to come in, and we're hoping that that'll be operational by July as early as July. And lastly, just a park wide system that we are working with public works. We are currently upgrading our Thoroguard Lightning Alert System to better serve and protect our park users.

During the upgrade process, certain locations may temporarily experience service interruptions. However, weather conditions continue to be closely monitored by our park rangers, and updates are being communicated via social media or our website. And as work progresses, we will be continuing to move south, so we'll be targeting this area actually next, and then our South End Community Center, Windmill Park, and etcetera. The upgrades have already been completed at Sable Pines Park, Winston Park, and the recreation complex. Those recreation complex controls Lions Creek and also Lakeside Park.

So those are all complete and operational, and it's we can already tell the difference. So is there any questions regarding parks?

Regarding lighting, I know it's been an issue that's been brought up before, maybe not by the board. But I've been an active member in the pickleball community at the community center, and the lighting there is a safety issue. Because when you're playing pickleball and you look up, the lighting is at the wrong position. Are we doing anything to address that?

Yes. So we are currently working with our public works assistant director. We've been working on that within the budget. So I can't tell you exactly when that is going to happen, but that is definitely in the radar to be for accomplishments, you know? So that we are definitely looking into that, and we have been looking into that. So, yes.

Well, and also that the program there could double in size

Yes.

Given yeah, Understood. For

Are there any additional questions or comments from the Board regarding updates on the parks?

Thank you very much. Thank you.

Thank you.

City staff will present Agenda Item 13 regarding the proposal fiscal twenty twenty seven Parked and Rec Fee Schedule Adjustments.

Good evening, Chair, Vice Chair, and Board members. For the record, my name is Danielle DeBarris. And once again, thank you so much for your service and congratulations on your appointment. I'm going to be speaking tonight a little bit on our fee schedule. Tonight, are presenting the proposed Parks and Recreation fee schedule as part of the FY 'twenty seven budget planning process.

This is a comprehensive review of our current user and service fees across all program areas, facilities, and amenities, and represents the first full scale fee evaluation since 2015. The purpose of this review is to ensure our fees are appropriately aligned with the increased costs of providing high quality recreation services while also maintaining accessibility for our residents and participants. Over time, operational costs related to staffing, programming, facility maintenance, and services have continued to rise, and this evaluation helps us better align cost recovery with current conditions. We have also considered regional comparisons with neighboring municipalities as part of this process. To keep the community informed, we recently emailed a notice to approximately 10,000 parks and recreation participants explaining that the city is reviewing the fee schedule.

At this time, no final decisions have been made. The intent is to present it to you, the Parks and Recreation Advisory Board, for review and feedback, followed by city commission consideration potentially in June or August, depending on the process. In summary, the proposed adjustments include updates across several key areas: creek fit and senior center memberships youth and adult programming, such as camps and athletics facility rentals and athletic fields and courts special events, and vendor fees. In addition, we are also proposing an update to the program fee calculation methodology to improve consistency and transparency in how fees are determined moving forward. The proposed adjustments vary by category, with some fees remaining unchanged, some receiving modest increases, and others adjusted more significantly to better reflect usage patterns and cost recovery needs.

We have also incorporated structural updates, such as consolidating several certain excuse me consolidating certain rental categories and updating deposit requirements where appropriate. Overall, this proposal is intended to balance fiscal responsibility and continued commitment to providing affordable, high quality recreation opportunities for the community. We appreciate your time this evening. Your review for the proposed I think you all should have in front of you, or at least were emailed you, the link for the materials. And so, at this time, we welcome your feedback and discussion on the proposed fee schedule.

Is there anyone that did not have the opportunity to review it ahead of time? Because we can pull it up on the screen. But I would like to open the floor to you. Just want to let you know that all four of us over the last year, along with our finance department, actively did research and sat to compose this document for you for review tonight, so any one of us can answer any questions you may have, and some are more experts in certain areas than others, But we are welcoming your feedback at this time on the fee schedule. Yes, ma'am.

So, and I know you worked long and hard on this, there's just a couple things that I'd like to comment on. The seniors are already stretched enough. I feel like if you're going to keep something the same, even though it's only $5 I feel like it should stay at $20 because it's a community, and seniors are stretched. Dollars 5 can mean a lot to somebody. As far as pickleball, I think you should raise it. It looks like you didn't. On the first one, it stayed at $45 for residents. It's more than an eight week program. By the time they do the playoffs and the championship, I think you could very easily increase that to 50 That's like an easy that could offset the deficit from the senior to the pickleball. Pickleball people will pay it.

It's not that deep. That was all I wanted to comment on.

Okay. Appreciate that feedback.

One other thing. The Roe community? Yes. I feel like there's a lot of lost income there, because there's so much need for the rental of that location. A lot of people in the community don't even realize it's for rent. I'm sure if you look at outside community, inside community rental, it's probably getting used, I don't know, maybe for the parties more outside of the community. But there's a lot of hours that we could use it and utilize money there that I feel like is not getting used.

Okay.

I rented it, and I know it had to be a certain time slot. Mean, there's just hours that are wasted. That's a great facility. It could be used more.

So are you referring to days of the week, or are you referring to having potential of multiple rentals in one day? If you Yeah, can elaborate

a like little on Saturday, like multiple rentals, morning. You know, it's just it seemed I can't remember what happened logistically. I just feel like there's more hours that could be it could be used, where we have employees sitting maybe at the other at the community center, needing something to do, and they could you know, I don't know. That's I'm just it's a great facility. It could be utilized more.

Okay.

I have a couple of comments and questions. So, you had mentioned 2015 is the current fee schedule we see. That's what that's from, 2015, For the most part, I

guess? For the most part, yes. I don't know the exact date of the full comprehensive, but I do know that we did have fees in our ordinance back in 2015, and it hasn't been significantly reviewed on the comprehensive level since that date.

So eleven years makes sense. Cost of everything has gone up, all your supplies, employment, So cost of living, all of that all makes sense. In terms of the from a high level, the amount that you take in in fees versus your cost to operate, and then what you take from the city's fund to supplement that deficit, do you know what that looks like?

There is a subsidy, but I do not know the actual percentage of that. It differs, obviously, per program. Some programs come very close to full cost recovery. Like our summer camp program is one that is very close, and there's others that, like our special events where we don't charge anything, and there's a significant price tag attached to some of those that it's full subsidy. So, it depends on the program. Overall for our department, don't have that answer, but it's something that we can look into.

Yeah, no, just curious on that. And I think that would be something good to be able to present when this does go to commission, to be able to give a snapshot of that so that they understand. Particularly the letter that came out from the department talked about the potential pending municipality budget cuts and all of that that could happen in tax reform. So, maybe how that is impacted because the city's budget as a whole, obviously, is being scrutinized in preparation for that. Right?

So, I think that is a good bet. I think, ultimately, the overall fee schedule just going through it, my overall notes were that I thought that for the most part for residents, you tried to keep things either flat or at a nominal increase and seemed like you raised a little bit more on the nonresident. Is there a reason you didn't raise the nonresident fees on this more? Is there a thought process behind that?

Is there a specific program that you were looking at that may So, have struck

like, the sports league fees, I have it up in front of me. The sports league fees, that's just one of the examples. But, I think, overall

Are you talking about athletics or are you talking about park rentals, field rentals?

Yeah. If you're on page two, if you go to page two

so our athletic programs. Sports

league fees,

sports

I league signed my kid up for soccer. That's what I pay for that program for that, right? So the non resident fees did not increase substantially, and in a lot of cases, they have not. Is there a reason why you're trying to not increase the non resident fees more? You're proposing not to?

I don't know if there was

a

specific reason.

Is it from comparison with Well, other there

used to have a sports card, and it was a $50 differentiation for the whole year for sports. So, we took that model and we applied it to the fee. So, for every sport, there's a $50 differential for why we charge from resident to non resident.

Well, I think, if

I may.

So, looking at this also, I think you raised the same dollar amount between residents and nonresidents, but the percentage increase actually is more for residents than nonresidents. So, for example, the athletic leagues, it's 7.7% increase for residents, but only 5.5% for non residents. So, I think there's an opportunity there to at least make the optics look better for the residents to get So, a better instead of just fixating on the dollar price itself, maybe look the percentage.

That's a good point. Take that into consideration.

I feel like the facility and rental fees overall, the facility and rental fees, let me find the page that that was on. I feel that those are I feel like the price increase is not enough and I'll tell you why in my opinion is that those areas yes, your fields have get a lot of wear and tear from the sports program. Gym gets wear and tear from usage and needs upgrades. But your facility rentals, I would guess have a pretty good cost impact as well for people that rent those facilities in the upkeep and the turnover and the wear and tear on it. As an example, you kept the I don't know how much you have of this in terms of demand, but the Show Mobile, the trailer that you that's mobile stage?

Yes. Like that clip flat? Obviously, I don't know how much demand you get for that, if that's even a significant number. But I got to imagine at this point, that's got some pretty good wear and tear and that's very soon going to need more costly repairs and all that. And I'm just using that as an example.

No, that's

a good example. I'm honing in on that particular, the mobile stage.

The mobile stage, I will let you know that that policy was just put into place within the last year. So that is a fairly new fee. That's why it did remain flat. We never used to rent out the showmobile in the past for a fee. So, that was a new policy that was put into place. That is why it did remain flat, because it's pretty new. But I understand what you're saying as far as certain things did remain flat, whereas others did increase.

And maybe that is because, in your regional analysis you talked about in the beginning, it's trying to be in line with neighboring cities and all

of Exactly. The goal was to try and do as much research as possible with our very close municipalities, and then even broaden it out to the Tri County area just to see the pricing range. We didn't want to be the lowest, for obvious reasons, but we didn't want to be the highest either to pricing. So, we tried to stay in the middle for most of these fees to make sure that we were being consistent. And knowing that a lot of the municipalities as we were doing, like I said, once again, this analysis was done for over a year period.

And the fees that we were looking at may be raised, without what you said, with the upcoming potentials for budget cuts statewide or property tax reform. So those fees that we were reviewing from other municipalities may also be raised due to their budget constraints. So it's a fluid we're trying to put this in place because we don't have anything in place as of yet. It doesn't mean that next year we can't raise them again in certain areas, depending on our cost recovery analysis for each area. But it's something that we wanted to at least put something on paper to show what our fees are as an established point.

And then depending on the state budget, you know, and then our municipality prices in our area, then we'll have to adjust accordingly each year, and with COLA and so on.

I think we want to try to keep all the services and amenities and parks and all that intact. And, obviously, the cost has gone up significantly. I think that's important. In comparison with a neighbor's, as an example, a city like Coconut Creek, let's talk about Coconut Creek, operates a lot of their own recreation programs. I think that's great and that's great for families.

I really like that. I know a lot of my neighbors and all that really like that. You move over to a city like Parkland, their model is a little different where majority of their sports, they outsource to clubs. There is no in house folks like I know the soccer world like I deal with Dan Lohrey and stuff like that. Like, that's awesome that you have someone with the city that's consistent and you're not dealing with the club and all that.

So, I think it's important to try to keep this going and to make sure that we do the math on what the fees are taking in versus the cost of operation versus the supplement from the city if we're concerned about, which I think we all are, if we will have major budget impacts because for sure, everyone's going to take a hit if all of that gets executed as you stated in your letter. And everybody is going to have to make sacrifices and the Parks and Rec is not going to be exempt from that, every single group is. So, what would be lost if that happened and maybe that is a simple high level forecast to make to be able to present to the commission to say, if we don't, here's what we expect based on our usage. And I'm sure you don't have data for every single point, but here's our usage of what we're actually getting versus operation versus what we're getting from the city. Here's what it would look like if we did these portfolios from a high level.

And then, if forecasted, if we did have some reform and some budget cuts, roughly, here's the things that we give would have up certain things and sacrifice certain things. It doesn't need to be a very detailed study. Could just be high level just to paint the picture of why you're doing it and that you actually did all that work, which you guys did great work on this, on how it all makes sense. Okay.

A tricky time period because the we're currently in budget review now, and as you know, our fiscal year is October through September. So finance is trying to finalize the budget now to bring to the commission, and yet the special session, I don't think, is even happening until June. So there's a lot of unknown that finance isn't sure how to budget next year, not knowing what is going to be approved. So we're under that same predicament.

Do we also have insight into how much of the memberships or revenues driven by residents versus non residents?

Are you speaking of fitness or

I mean across when you say the board, right? So, we've got different price

Oh, it's predominantly resident.

Right. Okay. So, even if we were to say increase the non resident rates, it doesn't materially impact the budgets that we're working with, right? It's a small subset of the

It would be a smaller subset, yes, than residents.

And as part of the finance analysis, has anybody done any kind of attrition studies? So if we raise the price $10 or $20 or $30 what percent of the repeat customers would not return or anything like that?

We have not done that as of I yet,

did like I saw your formula for this, and I did kind of only because I know pickleball, I kind of like did the hours, manpower at what you had, and the amount of people that are in the program now. And there is a good slush fund left over, if my math was right, and if you increase that program, which you absolutely could, it add more funds for somewhere else. So that's my push on Okay. My understanding.

I guess I was getting ahead of myself earlier, so I apologize.

No worries.

I didn't realize all this was coming up. But I did notice Jeremy talked about the $50 now it's $120 That seems like a pretty big jump.

Creek Fit membership?

Yeah. And I'm wondering how that

How many of you are Creek Fit members? Nice, thank you.

Well, I wasn't, until the pandemic. I used to have it

come I pay and don't use.

If you do recall, prior to 2015, our year membership was two twenty, and that was back prior to 2015. So, we dropped it from two twenty to 50 to to try and bring fitness and wellness to our community, and it worked. We had an influx of memberships to the point now that we're at capacity at the North End, so we now have to reevaluate. And so, we brought the price up to $120 but it's still $100 less than the price was in '15.

I saw those numbers in that, although, yes, did have substantial increases, meant justified to me because I've been to the facilities. I go to another gym, if you can't tell. And the quality of the Creek facilities, the equipment, the facility, all that is just as good as the Planet Fitnesses of the world, the UFITs and all that that are charging more than that. So, even at that increased rate, just the FIT membership for a year is, the $120 that's $10 a month.

Right. It's in line with a lot of

private Yeah, I think it's a good benefit and I think it's I was going to use, you know, for lack of a nicer term, it's a good bang for your buck, you know, in terms of you get a lot of good, you know, all the latest equipment, you have name brand stuff, great facilities.

And I would argue that we're slightly above the private industry because we do have that hometown feel. When you come in, you're usually greeted by your name, and we know about your family, and it's a more personalized attention when you're in Creek Fit versus a lot of these other private gyms.

And then I like the fact that for the seniors, while Robin had commented trying to keep it flat, that didn't increase that much. I think that is important to get the seniors active as well as a lot of seniors end up going into more of a fixed income type situation. So, I thought that that was good. I thought the summer camp piece, I thought was to keep it flat for residents was good. A lot of people, I've got to imagine use that as childcare and all that.

So, for the resident portion, I thought that that was a positive is to the community is still there to help with the summer camp, get the kids together, have activities to do during the summer, then sleep and play video games, and offer an avenue for those parents that do work, that need the childcare, have that. And that wasn't a big increase, a big impact. I thought that was very positive as well.

How is the dog park membership? How is that? I know that it's been received and people are willing to pay it, but how is it? Are we seeing more people bring members?

We're seeing, if correct me if I'm wrong, Enrique, we're seeing more renewals versus new members. Is that accurate? Yes. And we do have a large amount of residents that utilize that park. And I do believe the fee for the dog park for nonresidents did increase, whereas we tried to keep the fee a little bit more level for the residents.

Except for two dogs.

I believe there was an error on yours, and we apologize.

Like, what do we have in You definitely did review the

material then. Thank you very much. Apologize, there was one error.

I another question, because I noticed when I was going over it yesterday that there's rental fees for, like, tennis. Like, I walk that loop all the time. And do people actually rent the tennis courts? Because I've never heard of that before.

So you'll notice throughout this document that there are fees in here that we don't currently do, but we're setting ourselves up for To do? Yes, for potential rentals. Like the bandshell right now is not something that we currently rent out, but it's something that we can look into doing. So we wanted to align ourselves with future rentals or future fees, so that way we're ready in case we go that route. It doesn't mean necessarily that we will utilize that portion of the, if you will, band shell or

Oh, that's wonderful.

But we wanted to make sure that we had a fee in place for all of our parks and recreation amenities in the event that we did want to pursue that.

I have a question. I appreciate you sharing this information with us. From what I gather here, everybody's in support of these increases. How is this information from the advisory board going to get to the commissioners? Is that part of the staff input, or do we have to individually come in and say, these our ideas for it?

Well, we will take all of your ideas into consideration, and we can sit with our finance department and city manager and potentially modify those fees. And then from there, it will be either on the June commission meeting agenda item. We do not have any commission meetings in July or potentially August. But we're shooting for the end of June for obvious reasons, because finance needs to balance the budget. So the sooner we get these fees set in place, then the sooner that they can do their FY 'twenty seven budget.

So that's the plan, is to meet with you first, is to see your input, make some modifications if necessary, and then meet with the finance and the city manager to review again, and then bring it to the commission. And obviously, at both times, the public is welcome to participate in their questions as well. Thank you.

I have some questions about the

indoor Linda, if can just hit your mic for a sec. Thank you.

Questions about the indoor facility rental?

Yes.

So, the current fee is a certain fee for the rental. The proposed fee is per hour?

Correct.

So, when you

When we did our analysis, we realized that all municipalities not all the vast majority of municipalities for indoor and outdoor rentals are done by the hour. So we were one of the anomalies. We were an outlier that we did things in two hour increments. So we're transitioning to be just like everyone else and do the hourly rate. But if you see the hourly rate, it was $50 for two hours, now it's just $25 per hour. So you have the option of doing an hourly rate. If you wanted to do two hours, it would still be $50 But it would be an Okay. Hourly rate at this

Okay. My question is, when people rent that, they say, I'm going to rent it for three hours, four hours, whatever.

Okay. You would multiply whatever the

proposed would multiply. Right. I'm getting to that.

Oh, I'm sorry. I didn't mean to cut

you off. Getting to that. But they're going need to know. And then what happens if they go over and they have to, what, pay you money if they go over? Would be I don't

Right? No, you rent it.

You rent it for three hours, but if you go to four or five, then

Well, don't know if we would necessarily allow the rental to go over, because it may have another party maybe right behind it.

It would

be we would have to

I just police that for black pepper. It wasn't hourly before, and now it's like one hour at a time. You know Right. What I

You can still rent it for three or four hours.

Right.

So you can block it off for a certain amount of times. It's just the rate, the fee, will be on a per hour basis.

Okay. Okay. Something new, because it was

It is new. It's not something that we were used But we realized that, once again, we were one of the only municipalities

How do that rented in what is your like right now, your rentals for all of these facilities, inside ones? What is your capacity now? Not capacity, like are you renting all of these places out on a regular basis right now? Or you want to advertise so that they can get more

We're not at capacity in our indoor facilities. Are We not at capacity. In Roe, we do well on the weekends with private rentals. But the indoor community center and the recreation complex, we are not at capacity. But once again, the purpose of this analysis was to ensure that we had fees for every amenity that we offer Oh,

okay. Okay.

Regardless of if it's being used on a regular basis or not. So that way, if it is requested to be used, then we'll have a fee associated with each part.

And keep in mind that the indoor rentals, except for Roe, are for meeting purposes only. So you can't rent them for a birthday party. So that limits our rental capabilities indoors.

Thank you.

Great questions. Love it.

Last question, then I'll stop.

Don't. That's

what I'm going to offer. Tracking all of this whole fee schedule, I know for sports, you use a third party software to help manage payments and tracking and all that. What do you use to track all of these fees for people to actually, one, to sign up to use and register it, and two, to track the usage in the back end, so that at the end of the year, you can say, Okay, we rented out the Sable Pines Pavilion in A 52 times this year, and it generated $2,700 in fees or whatever it is.

It's all the same program. It's called RecTrack. At the end of the year, we can run reports on facility utilization, whether it be indoor or outdoor. It can give you participation numbers or it can give you revenue. It's all encompassing.

So, numbers that I talked about earlier, in terms of what this is generating, you should be able to pull that pretty I imagine, from that system.

Correct. Based on the approval of the fees from yourselves and the Commission, but if we could do it prior to the Commission so they have a general understanding. I do believe there was a rough estimate that finance had it was approximately a $200,000 increase with the proposed fees. As you said, we may lose some potential fitness members. So those are numbers based on our current participation numbers, which we do realize that we might still have a slight decrease in certain areas, but it will hopefully be off balance by the increase in revenue. But that's a very, very rough number.

Yeah, sure. I have

a great thought.

Okay, go for it.

We can increase the fitness membership at the South End if we give it a little bit of a discount, Because the one we're raising up, maybe a little less on that one. Just throwing it out there, bargain Okay.

Robin, do you work out at the South Business Center? I've been

a member there for quite some time, but

Come in and give us some swipes, so that way we can

So I'm assuming once these fees are in place, there's no change in them for

the Like,

if you saw you just hit the nerve when you said, if you saw participation going down, we couldn't change the fee for the year, right?

Once it's approved by the commission, we were hoping to put a stipulation in there that it could be reviewed annually based on the cost of living and So, it doesn't mean that because they're a certain rate, they can't be decreased or increased. So, it's something that we can review hopefully annually, instead of waiting another eleven years before we have to review it again.

Right. The idea is to keep up with the cost of living so we don't So have what happened every year we'll assess what the cost of living is, and then we will increase, you know, the fees based upon that to, I think, nearest $5 Roundup,

yes.

So we are taking that into account so that we don't get caught behind again.

Excellent work on this. Seriously.

Thank you so much for reviewing it and for your feedback. It's very valuable to us.

Are there any additional questions or comments from the board regarding the proposed fee schedule adjustments for Parks and Rec? Recreation?

No. Are

there any members of the public that would like to speak on agenda number 13? If so, please state your name and address the record. As a reminder, you have three minutes to speak. We will now hear from the hear communications and report. Does city staff have any communications or report for the board?

Hello again. Hello. I would like to give you a couple updates on our parks master plan. For those of you that are new to the board, in 2019, the city adopted a parks master plan. Intended It to be a ten year master plan where each year we would pick certain parks to upgrade, and unfortunately, due to some budget constraints, we have had to stretch it a little bit longer than the ten years.

But at this time, I'd like to give you some updates on some of the parks that we are currently renovating. Those of you that live in the south end of the city, Sunshine Drive Park was completed approximately in February 2026. It did receive approximately $315,000 in state funding, and some of the enhancements to that park were the ADA accessible walking path, modern playground, outdoor fitness equipment, and a half court basketball court. And very close to it, Donaldson Park also received some enhancements, once again completed in February 2026. And those enhancements included a kayak launch platform, outdoor entertainment area that has some game tables and some benches and a shade structure, outdoor fitness equipment, and a swing bench.

And the contractor that completed both work down in the South end worked really well with us. You'll see some progress. And I think Enrique already mentioned that they're working on the shade structure for the playground at Donaldson Park. So, it's nice to see South Creek getting some enhancements and making it beautiful again. At the North end, we have Lakeside Park. Construction began in March 2026 and is expected to be completed in October 2026. And some of the improvements include construction of four new outdoor pickleball courts with lights.

Ding, ding, ding, ding, ding.

Two new half court basketball courts, and a new batting cage that will be large enough for cricket pitch. And then, also in the north end of the city, we have Oak Trails Park, and that project is going to the commission for award to the contractor on May 28, which is the next commission meeting. We anticipate construction to begin in July 2026 and be completed in July 2027. And the enhancements in that park are a nature center and public restroom, walking pathways, parking lot, outdoor exercise equipment, and some new landscaping. That's my update for the Parks Master Plan renovations.

Do any members of the board have communications or reports to share?

No.

Bill, this one is not in yellow. We apologize.

As for the consensus of the meeting date?

The meeting will be on the next meeting will be on Wednesday, September 16. We need a consensus on that.

Is

everybody available for that date?

Yes.

Same time, 06:30, September 16.

If there are no further comments, I take a motion and second to adjourn the meeting. Do

we have a second?

Second.

Thank you.