Board of Trustees - Regular Meeting

board of trustees reorganization meeting January 2nd 2026 and the the purpose for this meeting is to reestablish the government to u elect the chairman of the board of trustees the vice chair and uh reset all of our accounting system. So, if you would uh assist me in the pledge of allegiance to the great flag of our nation. I pledge allegiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, liberty and justice for all.

So, if you're new to this meeting, this is the only meeting that I personally run because we don't have a board, but uh we'll soon fix that. Um so, bear with me. Item one is appointment of the chairman. Um I'll entertain a motion and a second uh to name a new chairman for the board during the 2026 year. I move to nominate Joe Dills, chairman board 2026. I'll second that nomination. Roll call. Mr. Log. Yes. Mr. Becker. Yes. Mr. Dills. Yes. Motion carries. Thank you, gentlemen. Absolutely.

Second item is um the uh vice chairman for the board for 2026. So I'll entertain a motion in a second uh for the vice chairman for 2026. Entertain a motion to appoint Mr. Becker as the vice chairman for the board for 2026. So moved. Seconded. Roll call. Mr. Dills. Yes. Mr. Log. Yes. Mr. Becker.

Yes. Motion carries. Item two, establish the meeting date and time. So, I entertain a motion in a second. Um the regular meeting of the board of be held county year 2026 on the second Tuesday of each month at 6 pm for the regular business meeting and additionally authorizing the township administrator to coordinate and schedule work session meetings on the fourth Tuesday of each month during the calendar year 2026 to occur at 6 pm on an as needed basis subject to proper notice requirements subject to the board meeting in special session as noticed by rule is required by the OC or by posting the notice on the website, signs or other social media and providing specific notice to news media requesting such notice not less than 24 hours before the start of the special meeting and any others requesting electronic notice as soon as reasonably possible.

So moved. Second. Roll call. Mr. Lo, yes. Mr. Dills, yes. Mr. Becker, yes. Motion carries. Item three is advance of taxes. This is uh our first resolution be resolution 2026-01. I'll entertain a motion in a second that the board adopt resolution 2026-01 requesting advance of taxes collected. So moved. Second. Roll call. Mr. Log. Yes. Mr. Dills. Yes. Mr. Becker.

Yes. Motion carries. Item four, tax incentive review council. This is our second resolution be 2026-02. I'll entertain a motion in a second that the board adopt resolution 2026-02 appointing members for the Union Township Tax and Center Review Council for calendar year 2026 commencing upon January 1st, 2026 and extending through December 31st, 2026. So moved. Second. Roll call. Mr. Log. Yes. Mr. Dills. Yes.

Mr. Becker. Yes. Motion carries. Item five is meeting room policy. I'll entertain a motion, a second that all rules and regulations as to the meeting rooms remain in force as established in the Union Township facilities reservation policy originally adopted by the board of trustees at the May 12th, 2016 regular meeting revised March 21st, 2024 and including any further addendums, fee schedules or policy addendums as approved and issued by the township administrator. So moved. Second. Roll call. Mr. Log. Yes. Mr. Dills. Yes. Mr. Becker. Yes.

Motion carries. Item six, 2026 meeting room fee schedule. I'll entertain a motion in a second that for calendar year 2026, the meeting room fee schedule governing usage of meeting rooms at the Union Township Civic Center be the same fee schedule and applicability as was adopted January 14th, 2025 and in existence as of December 31st, 2025 subject to further amendments or adjustments as approved by the board. So moved. Second. Roll call. Mr. Logan. Yes. Mr. Dills. Yes. Mr. Becker. Yes.

Motion carries. Item seven, compensation of the RU rural zoning commission and board of zoning appeals. I'll entertain a motion and a second that compensation for the zoning commission and board of appeal members be compensated in the amount of $250 per meeting. You guys agree with that number? Okay. So moved. Second. Roll call. Mr. Lo. Yes, Mr. Dills. Yes, Mr. Becker. Yes. Motion carries.

Law director compensation. This is item um eight. I entertain a motion in a second that the compensation for the Union Township law director be $280 per hour effective January 1st, 2026. You guys good with that? So moved. Second. Roll call. Mr. Log. Yes. Mr. Dills. Yes. Mr. Becker.

Yes. Motion carries. Item nine. This has to do with payment of bills. I'll introduce uh entertain a motion in a second. To be consistent with the existing accounting procedures require that bills submitted for payment be delivered to the fiscal office for processing and payment not later than 300 p.m. of the Tuesday of each week for payment during that same week. So moved. Second. Roll call. Mr. Log. Yes. Mr. Dills. Yes. Mr. Becker. Yes.

Motion carries. Item 10 is 2026 cemetery fees. I'll entertain a motion in a second that all cemetery fees for calendar year 2026 be as established as per the revised Mount Mariah fee schedule that existed as of December 31st, 2025. and to further allow all full-time township employees in good standing to receive the same pricing benefits as township residents. Subject to further amendments or adjustments as approved by the board. So moved. Second. Roll call. Mr. Log. Yes. Mr. Dills. Yes. Mr. Becker. Yes. Motion carries.

Item 11 is 2026 planning and zoning department fees. I'll entertain a motion in a second that the board adopt the proposed 2026 planning and zoning department schedule of fees and charges for the administration and enforcement of the zoning resolution and the associated permitting process with an effective date of January 2nd, 2026 as prepared and recommended by the township development director. So moved. Second. Roll call. Mr. Lo, yes. Mr. Dills, yes. Mr. Becker,

yes. Motion carries. Item 12, 2026 metacount EMS fee schedule and adjustment authorization. I'll entertain a motion in a second that the board authorize the township administrator working in consultation with the fire chief to continue the current enforce medical account EMS billing rates established via motion of the board at the May 13, 2025 regular meeting for calendar year 2026. In addition, the board further authorizes a township administrator working in consultation with the fire chief to adjust these charges on an asneeded basis after considering the actual cost of providing these services and after considering in inflationary adjustments allowed by the federal government provided that the board receives written notice of set adjustments not less than 30 days prior to the effective date of any proposed rate change.

So moved. Second roll call. Mr. Lug. Yes. Mr. Dills. Yes. Mr. Becker. Yes. Motion carries.

Item 13 are transfers. Entertain a motion and a second to authorize the fiscal officer to make all necessary interfund transfers during the fiscal year 2026. So moved. Second. Roll call. Mr. Lug. Yes. Mr. Dills. Yes. Mr. Becker. Yes. Motion carries.

Item 14, travel and meal expense reimbursement. would entertain a motion in a second to approve the attendance and reimbursement of all expenses related to seminars, conventions, conferences, and training exercises for the board of trustees and the physical officer, including but not limited to the Ohio Township Association annual and quarterly meetings, accreditation meetings, conferences, awards ceremonies for the police, fire service, zoning, fiscal, UTV, or administrative divisions. an appointed zoning commission and board of zoning appeals members which seminars, conventions, conferences, and training exercises are related to the operation of the township elected or appointed positions consistent with the Union Township policy manual.

So moved. Second. We'll call Mr. Lug. Yes. Mr. Dills. Yes. Mr. Becker. Yes. Motion carries. I would entertain a motion that the maximum meal allowance for employees shall be an average of $100 per day of qualifying event unless otherwise authorized by the township administrator. You guys agree with that number $5. I just meal plan comes to mind here. So moved second. Yeah. Okay. Roll [clears throat] call. Mr. Lo. Yes. Mr. Dills. Yes. Mr. Becker.

Yes. Motion carries. The item 15 is mileage reimbursement. I entertain a motion and a second that the vehicle reimbursement be the maximum IRS allowance rate for the year 2026 not to include township owned vehicles driven by township employees. So moved. Second. Roll call. Mr. Yes. Mr. Dills. Yes. Mr. Becker. Yes. Motion carries. Item 16, [clears throat] Township Inventory. I'd entertain a motion and a second to establish an inventory procedure to include only township owned property with a fair market value greater than $1,000 and not to include titled or registered property. So moved.

Second. Roll call. Mr. Log. Yes. Mr. Dills. Yes. Mr. Becker. Yes. Carries. Thank you. Item 17 is competitive bidding. I'll entertain a motion in a second uh that all bids be awarded to the lowest responsive and responsible bidder in accordance with Ohio Revised Code section 9.312. So moved. Second. Roll call. Mr. Log. Yes. Mr. Dills. Yes. Mr. Becker.

Yes. Item 18's contract approval and entertain a motion in a second to authorize a township administrator to execute contracts and represent the board of trustees as directed by the board. So moved. Second. Roll call. Mr. Luke. Yes. Mr. Dills. Yes. Mr. Becker. Yes.

Motion carries. Item 19, purchase order and contract approval for amounts of $15,000 or less. We entertain a motion in a second to authorize a township administrator to expend funds and to authorize a township administrator to execute contracts represent the board of trustees for services included but not limited to meals and incidentals not to exceed $15,000 per incident unless otherwise authorized by a purchase order. You guys go with that number. Yep. So moved. Second. Roll call. Mr. Lug. Yes. Mr. Dills. Yes, Mr. Becker. Yes. Motion carries.

Item 20, appointments to the zoning commission and board of zoning appeals. Uh entertain a motion and accept a second to appoint Eric Lewis to the Union Township Zoning Commission for the term expiring on 12:31 2030. So move second. Roll call. Mr. Lug? Yes. Mr. Dills? Yes. Mr. Becker? Yes. Motion carries. uh entertain a motion in a second to appoint Gerald Beckman to the Union Township Zoning Commission to fill the unexpired term vacated by Michael Outrich who is no longer a resident of Union Township. This unexpired term will end on 123127. So moved.

Second. Roll call. Mr. Lug. Yes. Mr. Dills. Yes. Mr. Becker. Yes. Motion carries. Entertain a motion and a second to appoint Paul Gerald Jerry Honerlaw as an alternate to the Union Township Zoning Commission for calendar year 2026. Second roll call. Mr. Log. Yes. Mr. Dills. Yes. Mr. Becker. Yes. Motion carries. I entertain a motion and a second to appoint Selena Saddam as an alternate to the Union Township Zoning Commission for calendar year 2026. So moved.

Second. Roll call. Mr. Lug. Yes. Mr. Dills. Yes. Mr. Becker. Yes. Motion carries. Okay. I'm going to entertain a motion and a second to appoint Randy Walker to the Union Township Board of Zoning Appeals for the term expiring 1231 2030. So moved. Second. Roll call. Mr. Yes. Mr. Dills. Yes. Mr. Becker. Yes. Motion carries. Entertain a motion and a second to appoint Paul Havas as an alternate to the Union Township Board of Zoning Appeals for calendar year 2026. So moved. Second. Roll call. Mr. Logan. Yes. Mr. Dills. Yes. Mr. Becker. Yes. Motion carries.

Entertain a motion and a second to appoint Jamie Brecall. B R E S C O L as an alternate to the Union Township zoning board of appeals for calendar year 2026. So moved. Second. Roll call. Mr. Lo. Yes. Mr. Dills. Yes. Mr. Becker. Yes. Motion carries. Item 21, appointments to the parks and recreation committee. I entertain a motion and a second to reappoint Katie Campbell to a new two-year term on the Union Township Parks and Recreation Committee commencing on January 1st, 2026, expiring on 1231, 2027. So move second. Roll call. Mr. Lo, yes. Mr. Dills, yes. Mr. Becker,

yes. Motion carries. I'll entertain a motion and a second to reappoint Rebecca Curtis to a new two-year term on the Union Township Parks and Recreation Committee commencing on January 1st, 2026, expiring on 1231, 2027. So moved. Second. Roll call. Mr. Logan. Yes. Mr. Dills? Yes. Mr. Becker? Yes. Motion carries. Entertain a motion and a second to reappoint Judy Wing to a new two-year term on the Union Township Parks and Recreation Committee commencing on January 1st, 2026 and expiring on 1231 2027. Some moved. Second. Roll call. Mr. Lug. Yes.

Mr. Dills. I got to think on this one for a second. Yes. Mr. Becker. Yes. Motion carries. Item 22, appointment of part-time and co-op student. I'll entertain a motion a second to authorize a township administrator to hire various part-time administrative employees, part-time post office employees, part-time summer help employees, andor co-op students on a continuing as needed basis during calendar year 2026 at the same rate is applied on 12312025 in order to fill internship positions or other vacant part-time positions within Union Township for various departments. So moved. Second. Roll call. Mr. Log.

Yes. Mr. Dills. Yes. Mr. Becker. Yes. Motion carries. Item 23, Union Township Part-Time Summer Help Compensation. I entertain a motion and a a second to establish that the wage rates for calendar year 2026 be fixed at the same rate as applied on 1231 2025 for all part-time administrative post office or summer help employees unless otherwise increased by the board via resolution adopted during calendar year 2026. So moved. Second. Roll call. Mr. Lug. Yes. Mr. Dills. Yes. Mr. Becker.

Yes. Motion carries. Item 24, approval of purchase orders submitted for the January 6 January 2nd, 2026. Mr. Wright, would you like to read the requisition, please? Yes, sir.

First requisition is to Bricker Graden for legal fees for 2026 in the amount of $250,000. Uh second requisition is to Darkpoints operating company. This is for our cloud backup and redundancy for 12 months in the amount of $45,000. Third purchase order is to Duke Energy. the Civic Center Gas and Electric for 12 months, $165,000. Fourth purchase order is to Duke Energy for our lighting district billing for 12 months in the amount of $70,000. The fifth purchase order is to DSD Advisors LLC for professional services uh in the amount of $27,000. The sixth is to Payor Inc. for payroll processing services in the amount of $45,000. Uh Mobile Inc. for access control upgrades for the next 12 months, 180,000. It's a project we embarked on last year. Uh Alta Fiber for phone service for 12 months, 39560, $39,560. Alta fiber for fiber optic line connections for township facilities, uh $56,160. Charter Communications and Holdings for monthly subscription services. That's uh Spectrum. That's additional uh communication services, $21,200. Kevin C. Carpenter in the amount of $28,800 for signage removal uh services for 12 months. One cloud services LLC for our monthly internet and spam filtering service in the amount of $18,156. Pittney Globe Pittney Bose Global Finance Services LLC uh retail postage meter uh in the amount of 100,000. That's retail postage that we resell. So uh that's that. And then the next purchase order is the United States Postal Service. Here's actual retail postage stamps uh inventory in the amount of $120,000 which we again sell at we make money operating the CPU

there. Um, the next is Verizon Wireless Township Sales Service for 12 months, $68,500. The next is Divigilant LLC for cyber security and monitoring services for 12 months in the amount of $55,200. Uh, Duke Energy for gas and electric for the fire departments. Properties, uh, $65,000. Wex Bank for the fire department, fuel for their apparatus and vehicles in the amount of $60,000. Boundry Medical LLC for EMS supplies for the fire department in the amount of $75,000. Axon Enterprise, Inc. for the police department in the amount of 98,99611. This is our first year of a new 5-year term for our body cameras and licensing agreement. Uh next is to the police Duke Energy for the PD facility main electric in the amount of $38,000. Uh, Trifecta Franchising LLC for janitorial services for the police in the amount of $20,500. Wex Bank for the police in the amount of 66,000 for estimated fuel usage. Uh, Motorola Solutions for Call Works 911 services yearly service fees in the amount of 29,000 $610.70. Uh for the police, Beachmont Ford for marked and unmarked cruisers in the amount of $169,6156. Uh police department PAR public safety equipment. This is the upfitting cost for new cruisers in the amount of $51,526.80. Next is for the service department, Wex Bank for fuel in the amount of $35,000. Next item is for Bachman's Inc. for the service department for the civic center and 4357 Ferguson Drive HVAC maintenance agreements in the amount of 45,000 $840. The next item is for the service department Bachman's Inc. for um the it looks like I don't know if that's why

that's coded that way. One's a maintenance agreement. The other ones for maintenance and repairs, Civic Center, 4357 Ferguson Drive and the bus garage in the amount of $28,000 to Bachlands, Inc. The next is uh for the service department, Claremont County Water Resources. This is for water and sewer uh billing, $33,000. Um next is next is the Duke Energy for 4357 Ferguson Drive and Electric Service. in the amount of $36,000 for the service department. Duke Energy again for the service department, service garages, gas and electric in the amount of $26,000. Uh Juan M. Madreal uh for the service department. This is for 4357 Ferguson and Mount Mariah janitorial services in the amount of $42,000. Next purchase order is to Juan M. Madreal for civic center cleaning in the amount of $45,000. Uh next is for the service department Rumkey of Ohio, Inc. for trash collection for township facilities in the amount of $50,000. The next is for the surge service department to St. Regis Culvert, Inc. for road snowplow blades. These are the blades that go on the bottoms of the the actual plows. The amount I think those are the plow shoes, right, Mr. Campbell?

Yes. That's the amount of $18,118. And the last is the odd equipment service for 3919 Bach Buckston Road. the new service garage, the rolling bridge jacks. This is another, you know, equipment thing that we need to move our service department operations there in the amount of $29,370. That concludes the purchase orders. You guys good with the purchase orders? Anything pulled out? Okay. At this time, then I would entertain a motion and a second to approve the purchase order as presented by Mr. Right. A township administrator. So moved. Second. Roll call. Mr. Log. Yes. Mr. Dills. Yes. Mr. Becker.

Yes. Motion carries. Item 25, trustee compensation. I would entertain a motion and a second to establish that the annual compensation of the township trustees effective commencing on January 1st, 2026 shall be fixed at $26,881.92 for Mr. Dills and Mr. Becker. and shall be fixed at 26,0492 for Mr. Loe as provided in section 505.24 inclusive of the high revised code and said compensation shall be paid out in equal payments. So moved second.

Roll call. Mr. Lo. Yes. Mr. Dills. Yes. Mr. Becker. Yes. Motion carries. The reason for that is the new elections. So there was a step increase for newly elected. So Mike, you and I are on the Mr. Lo, you and I are on the old plan. Yeah. Yeah. Yeah. Yeah. Okay. So just thinking we get to give we get to give everyone a better deal. Yeah. Yeah. So better in line in line with that.

That's a whole lot of Arby's right there. In line with that, item 26 is the fiscal officer compensation. So, I entertain a motion and second to establish that the annual compensation of the fiscal officer shall be fixed at $35,689.94 as provided in section 507.09 inclusive of the Ohio Revised Code effective commencing on January 1st, 2026, and said compensation shall be paid in equal payments. So, move second. Roll call. Mr. Lo, yes. Mr. Jills. Yes. Mr. Becker. Yes. Motion carries.

U. Item 27 is meeting to quorum. I entertain a motion in a second to permit the township meeting decorum to follow Robert's rules of order subject to the meeting rules for township board of trustees as adopted December 13, 2022. And any further addendums there too. So moved. Second. Roll call. Mr. Lug. Yes. Mr. D. Yes. Mr. Becker. Yes. Board number. Yeah. I say we did add it. That was one of the first things we did in 2022 there as a board. So my mistake that it was the prior board that now we never did have them. So Okay.

I think was something we instituted four years ago. It's clean up. Yeah. As soon as you guys were elected. Yeah. Okay. Uh at this time, are there any comments from the board? I have none. Gentlemen, just looking forward to serving another year. Mr. Beggar. Oh, never mind. Never mind. I was going to say, uh, you got a big vote coming up in this month, correct? And it happens to be on my birthday as well. Yes. Just so you know. So, looking forward to seeing you. There you go. I'd buy you a birthday beer afterwards. I appreciate that.

Okay. At this time, I would entertain a motion in a second that we adjourn the 2026 reorganizational meeting at 4:27 p.m. So moved. Second. Roll call. Mr. Lo. Yes. Mr. Dills. Yes. Mr. Becker. Yes. We are adjourned at 4:27 p.m. Thank you. Thanks guys for attending.