Sanitary Sewer Board - Regular Meeting

Everyone, welcome to the regular meeting of the city of Charlestown senary sewer board. Today is December 18th, 2025. It is 9:00 a.m. This meeting is being livereamed by Under Production Multimedia. We'll begin our meeting with the pledge of allegiance. I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Thank you. Let the record show that all board members are present as well as deputy clerk treasurer Heather Shrimp and our attorney Bo Zeller. We have an agenda that's been provided. Need a motion to approve. I'll make a motion to approve. Motion by Michael Grayson.

Second. Second by grinds any edits hearing none. All in favor say I. I. I. That's unanimous. We have our standing business includes our minutes from our meeting on the 4th of December. Our current claims and our payroll allowance docket from November 30th to December 13th. Entertain a motion to approve. Motion. Motion by Michael Grayson. Second. Second by Nathan Grunt. Any edits or questions on those items? Hearing none. All in favor say I. I. That's unanimous. No one signed up for public comments. No old business straight into new business with Tim and our operator report.

Good morning. I am going to be very brief for the board this morning. I have a couple of updates that I'd like to present. Uh one, one of the more exciting ones is with the new water reclamation facility. Uh we've had uh we had a meeting uh last week with the regulators and we have come to an agreement that our startup date which is really the first time we've had a good hard startup date is January 20th. Okay.

So, uh we're really excited about that. The project is running beautifully. Uh they did get the binder base for the black top down throughout the black or throughout the project. Uh they're going to wait till spring to put the top coat on. Uh other than that, I think all all equipment is on site. uh not necessarily installed yet, but it's uh minimal what needs to go on. So that that project uh continues to progress very nicely. The the second one is this Highway 62 lift station project. Uh I too believe that most if not all the equipment they have in hand, uh they're probably, and I hate to speak for them, uh but I would say they're probably in the 80s percentile complete on that station. uh speculated or tuned to start up date of that project is the 1st of February. So, uh we're moving right along. Very nice progress. Um last but not least is uh I did take the opportunity and Heather got out the monthly reports for us uh for the month of November. Again, uh to say sounding like a broken record, a good one. The facility operated well. all parameters were met. The guys continue to do a great job and we're we're we're doing very well at this time. So, with that, I would be glad to entertain any questions you might have.

Any questions for Tim? We like your report like that, Tim. By the way, everything's working well and everybody's doing good. I like I like it as well.

I will get I will add to Tim's report just a tidbit of information for the board. Um, we did receive word this week that the Cheesecake Factory has paused indefinitely. Um, they had not yet broken ground. They had not yet paid their capacity fees and they have made the decision to pause for the time being. With their development agreement at Riveridge, they do have five years from the time they closed on the property to construct a building. And that closing was in August of 24. So, we've been told they're going to come back around next year to reevaluate the project. The impact here for us of course is the capacity fees. We were expecting just shy of $800,000 of capacity fees for that project. Um and plan to use that to go towards the cost of the highway lift station.

So Tim and I are looking at numbers and trying to reevaluate how we will pay that obligation. Um really it ends up being about a million dollar gap that that we need to find. But um redevelopment at one point had mentioned that they might contribute because the the reason that the list station primarily reason the list station had to be relocated was because of the development there for stats that is in redevelopment commission project. So we do have the option to go back to them and say hey um a portion of this needs to be covered through there. So, we'll continue to look at those numbers, but I do want the board to be aware um of that situation.

Yeah. And related to that, the mayor put them on notice that they have no formal capacity reserve. It's theoretically possible that capacity could go up in the next several years. That 5year period may and they acknowledged that they were they understand that the capacity is not guaranteed until they pay for it. Right. Right. Sense. Yep. Although a hurdle uh we've approached higher voter more elevated hurdles in the past, we will work through it. So, we'll figure it out. All right. Thank you, Tim. Thank you. And everybody, please happy holidays. Thank you. Merry Christmas.

Um and then our last item of business are some charge offs for sewers. This was a property that was sold. Charge off amount is $25343. We need a motion to approve. Make a motion to approve as presented. Nathan Grabs makes the motion second. Michael Grayson seconds. All in favor say I. I. I. Any oppos? That's unanimous. And unless Bo has another update for us or a header of anything she needs. Just happy holidays. Go Hoosiers. [laughter] Roll. I hope they play each other. Bo. We'll see what happens Friday night. I hope. Nervous.

I hope they play each other. I think it'll be fun. Hey, I come out a winner either way, right? That's true. It's all good. All right. Happy holidays, everyone. I get a motion to Before we adjourn, our our January 8th meeting is 11:30. 11:30. Yes. And January 22nd is back to normal time. Um at 9. It' be the So, it'll actually be the next week. It won't be the 22nd. I'm sorry. It will follow the original schedule. So the meeting normally would have been in January, January 1st and January 15th because it's the 1st and 3rd. So it would be backtoback meeting. So it'll be January 8th at 11:30. Okay. We got to move for the first, but then the next meeting will be on the 15th as scheduled at 9.

Make sure y time. Yep. And if that's written somewhere incorrectly, we need to correct that. And I promise to be as brief as possible. That was on email. from Brandy. Yeah. Okay. We'll get that updated. We'll get that updated. It was probably because in in my calendar when we have it entered, it does it every other Thursday and so when we adjusted the 8th, it probably just bumped it to the 22nd, but we're going to keep the regular schedule, which would be the 15th. That way we're not getting too far off. Beautiful. Thank you. Just make sure. Yep. Make a motion to adjourn. All right. Thanks. All in favor say I. I. We are journed.