Sanitary Sewer Board - Regular Meeting

Good morning everyone. Welcome to the regular meeting of the city of Charlestown sanitary sewer board. Today is December 4th, 2025. It is 9:00 a.m. We will begin our meeting with our pledge of allegiance. I pledge allegiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. [clears throat]

Let the record show that all board members are present as well as deputy clerk treasurer Heather Shrimp and our attorney. Just rolling it. [laughter] Hello, Matt. Um, we have an agenda that's been provided. Entertain a motion to approve. I'll make a motion to approve. Motion by Michael Grayson. Second. Second by Nathan Grimes. Any edits to that? Hearing none. All in favor say I. I. That's unanimous. We have our standing business which includes our meeting minutes from November 20th, our current claims and our federal allowance from November 16th to November 29th. Need a motion to approve. Make that motion. Motion by Nathan Grimes.

Second by Michael Grayson. All in favor say I. I. I. That's unanimous. See one sign up for public comment. No business. Straight into new business with our operators report Tim. Hello Tim. Good morning. Morning.

I have for the board this morning a brief up a couple things. A brief update on the Highway 62 lift stations progressing very well. uh they've they've begun to set equipment. All the lines are installed. Uh tenative startup date of that particular lift station is in January, which is shortly after the startup of our plant. So, it's working out beautifully. Um with that uh short presentation, I did have to carry in a an invoice or reimbursement uh reimbursement is not the correct word. An invoice from Jim Development. associated with the highway 262 lift station. Uh this is one of the uh request number nine in the amount of $489,492.97. Uh I have uh reviewed all of this information and do agree with this invoice and prepared to make the recommendation for the board's approval today. Excuse [clears throat] me, I'm losing my voice. Um, I did want to take this opportunity as well as to kind of give the board a state utility update. Um, you you're probably aware of the the utility primarily utilizes two uh accounts to operate from. Uh, account 6201 is our t is our typical operating account. Uh, that account is funded by the user fees throughout the community. Um, as of with the help of Deborah and the clerk treasurer's office, as of November 30th, the balance in that account was a little over $1.2 million. Uh, pretty pretty pretty pretty hefty for for us. Anyway, the other account that we utilize for operations and growth is the capacity fund account 6206.

uh the the balance in that account as of the end of November was $526,24.94. So what I've proposed to do and what my recommendation today on the bill from GM development is to not deplete the capacity fee fund. I want to keep it liquid uh rather than because typically that's where this comes from. So I am recommending today that we split that fee up and take a portion out of the operating fund. Uh specifically this Heather line item 1440 uh and the remaining uh out of $490 which is the 6206 capacity fee fund uh for the total amount once again of $489,492.97.

Tim, are you wanting to do a 50/50 split on that? It's it's a little more than 5050. I didn't really I apologize I did not calculate the percentages. So um Okay. So it looks like we would be taking $226,492.97 from the 6201 operating fund. Yes. And then 263,000 from the 6206. Correct. Okay. Um so we need a motion to approve. So, this is part of the BO agreement that we have. So, it's one of the dispersements on the BOT. Right. Right.

And we've been holding on to it for a little bit. Um, anticipating capacity fees from Cheesecake Factory that just haven't materialized yet. Cheesecake Factory is still on board with coming home. They just haven't met that timeline. So, we do need to get this paid to move this project along. Right. So, getting back to kind of the state of the utility. Hold on. We need to vote on that claim. my mind gets rolling and it won't slow down. Can I get a motion to approve? Are we working on two things? We're just we're just voting appropriate two or

we're just voting and it can be one motion to pay the $489,497 um out of the split between the capacity fund and the fund. I make a motion with the second by Nathan and a second by Michael. Any additional questions on that claim? All in favor say I. I. I. That is unanimous. Thank you. And are the plans done then? All of the plans for this the 62 loop station plan. Oh yeah. It's it's it's under construction. It's 75% done. I just haven't seen. Can you send me the plans that I haven't seen? I can. I will. Thank you.

You may have I apologize if you did see forgotten. Okay. See, I will get that to you. Thank you. In the effort not to confuse the board any further, I can tell you I can really sum up the status of the utility at this point in time versus 2024. We're over $100,000 better in coffers than we were at that point. Oh, absolutely. So, it's much better. With that, unless you have any questions, that's all I have for the board. Okay, I think that's it.

Thank you. have an SRF dispersement um payable to Dakota Tunes and Lands in the amount of $44,425. This is the fourth wastewater treatment plant construction inspection. You've already reviewed this Tim. Yes. Yes, ma'am. Motion [clears throat] to approve that payment. Motion. Motion by Michael Grayson. Second. Second by Nathan Grimes. Any questions on that one? Hearing none. All in favor say I. I.

I. That is unanimous. And then last item of business are our charge offs. These the same thing that comes to us every so often with move you know unpaid accounts clarifying clearing those kinds of things. So the amount today um we have four accounts and the total amount is $58241. Motion to approve the sewer charge offs. Uh item number eight. Oh, they're kind of they're turn the original here if you want to see it. Here you go.

Yeah. This is more fun. [laughter] I'll I'll second it. I'll make the motion. Okay. So, I have a motion by Michael Grayson, a second by Nathan Grimes. Any questions on those? Hearing none. All in favor say I. I.

I. That's unanimous. And unless our attorney or Heather have anything else for us, that is all of our business. Um, with one exception, I take that back. We need to make a plan. Uh Tim pointed out that in January, of course, our next meeting will be um as scheduled for December 18th. Um but in January, our first meeting would fall on January 1st, because that is a Thursday, and we are closed that day for New Year's Day. So, it's our recommendation that we move that to the following Thursday, the 8th, if that isn't a minimal for everyone. I'll be out of town. You'll be out of town. No, I'll just do it more.

Okay. So, that won't happen because I can't do it by myself. Um Um What about I I'll leave town Monday evening the 5th. Okay. Okay. Um could we do it possibly on Monday the 12th? Yeah, that's fine. Um or let's try to combine. Let's do this. No, because that's not um Um, so awards would be on the ETH. Both of you are not available on the ETH.

We could do a different time on the ETH, but just you could do a I know you won't be here, Michael, but you could do a different time on the ETH, Nathan. I think so. mean by the same time is for the purpose of pay because we have one on the 15th because that would be the the normal one. So um I [clears throat] in the afternoon on the Okay. I just can't do it in the morning because these sewers board meetings. We have our board of works meeting at 10:00. Is there any way you could do it at 11? Uh, should we do 11:30? 11:30. Sure. That way we have media here just one time.

Yeah. Okay. Um, so I know you can't be here, but if you're okay with that, we can zoom you in if you're not sure where you can zoom. Probably at that time maybe. Maybe. Yeah. Oh, okay. Well, I mean, we could bump it to them the following Monday if you prefer. It's just that that day gets a little tight for me. No, that's fine. Okay. All right. So, we will let's get a motion to move our January 1st meeting to January 8th at 11:30. I'll make a motion. Okay, we have a motion by Nathan. Second by Michael. All in favor say I. I.

I. Suary 1st moves to January 8 at 11:30 here at 3 or 4 main cross in the council chambers. Great. That is the last item of business I had with that. We just need a motion to adjurnn. Make a motion to adjurnn. Motion by motion gra second. Second by Nathan Grimes. All in favor say I. I. We are. Okay. The meeting was recorded by under production. Y'all, it's on the agenda [laughter] and sitting in front of me and I still forgot.