Sanitary Sewer Board - Regular Meeting

Everyone to the regular meeting of the city of Charlestown sanitary sewer board. Today is February 5th, 2026. It's 9:00 a.m. This meeting is being live streamed by Under Production Multimedia. And we'll begin with our pledge of allegiance. I aliance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. Thank you. Let the record show all members are present as well as tour and our attorney. We have an agenda that's been provided. Entertain a motion to approve. Motion motion made by Michael Grayson.

Second. Second by Nathan Grimes. Any edits to the agenda? Hearing none. All in favor say I. I. I. I. Any opposed? That's unanimous. We have our standing business which includes our meeting minutes from excuse me January 15th, our current claims and our payroll violence docket from January 11th to January 31st. Entertain a motion to approve. I'll make a motion. Motion by Michael Grayson. Second. Second by Nathan Grimes. Any questions on any of those items? Hearing none. All in favor say I. I. I. Okay. Any opposed? Unos. Do we have anyone signed up for public comment? No. No. Old business straight into new business. I'll have Tim up to give our operators report. Good morning.

Good morning. Good morning. I won't take up much of your time this morning. Uh start with the exciting news first. We are in the new plans. That's fantastic. Congratulations to the administration building. Flow is flowing through the new plant. That's great.

Boy, it's it's been a good week. It's been a busy week, but a very good week though. Um, things are going well. Now, of course, we got a few bugs that we need to work out. We knew we would. Nothing major, thank goodness. But, uh, we will continue to plug along. Uh, once we we will hit we will actually hit the physical outfall this morning. When we do that, the new permit will be uh put in place at that time and everything will be official. So very pleased to report that to board this morning. Um glad to answer any questions on that topic if you have any. No, I'm just excited that it's here. Thank you. It's a long time coming. That's great.

Absolutely. Absolutely. Thank you. Uh the second item under the operations report, excuse me, that I have to date for you is the contract amendment number two for JTL for the uh WRF expansion. This contract encompasses an asset management the development of the asset management uh for the WRF itself. You may recall or you will recall uh earlier or mid part of last year we had HWC asset management that primarily covered the collection system which will be briefed in this particular one as well but this particular uh management program or management plan u will be like I said primarily for the plan itself. This is a requirement of uh our funding mechanism through SRF. So, uh, if you've had a opportunity to review it, have any questions, I'll be glad to address those. If not, I come today seeking seeking approval to uh or to approve this particular amendment.

So, it's the amount of $25,000. Yes, ma'am. And that is is that something we're submitting a change order for on the for the funding of the plan? Yes, ma'am. That is correct. That will come out through the funding. Okay. Any questions from the board on that? Make a motion to approve as presented. Motion made by Nathan Grimes. Second. Second by Michael Grayson. All in favor say I. I. I. Any opposed? Thank you. I'll just note on that. I'll have a couple of minor cosmetic comments. So there's nothing material. Okay. All right. Once you get it done, I'll

Thank you. Uh the third item under new business, and I don't know, mayor, if this is something you want me to address, but uh it's the uh the conflict agreement with Cliff Shrimp for to continue mowing the uh g grass at the plant, a lot of the station for us.

Yeah. So, this is um we did this last year for Clifford Shrimp. He's a city employee. Uh, prior to him being hired, he worked on a contract basis using his own equipment on his own time to do some mowing to help because we just don't have the overall staff to do it on our regular day-to-day. And we sometimes use contractors. He previously been a contractor before being hired. We did this last year. We just updated every year as his conflict of interest form. Um, and the difference, the only difference this year is that Cliff has moved over to the wastewater plant. So, he actually does work under Tim's supervision now. But again, this work is done outside of work hours using his own equipment. Um and he doesn't use any um correct city at all. Um

none of those activities are on city time. Right. So um we just want to make sure we have that on file to keep everything buttoned up. You have any issues with that? All right. So we need a motion to approve. Motion to approve. Motion by Michael Grayson. Second. Second by N Grimes. Any questions on that? All in favor say I. I. I. Any opposed? hands. Thank you. Thank you. And then um we did have some charge offs. Well, just one I guess in the amount of $512. Motion to approve the charge off of $52. Motion to approve as presented. Motion made by Nathan Grimes. Second by Michael Grayson. Any questions on that? All in favor say I.

I. Any opposed? That is unanimous. All right. If there's nothing else from Bo for Connor, make sure you sign your stuff. Good. See a motion to adjourn. I'll make a motion to adjourn. Michael Grayson makes the motion. Second. Andy ground second. All in favor say I. I. We are. Ladies and gentlemen, thank you. Stay warm and someone make it stop.