Redevelopment Commission - Regular Meeting

Good evening. Welcome to the city of Charletown redevelopment meeting for February 10, 2026. Everyone, please rise and begin the pledge of allegiance to the flag of the United States of America and to the republic for it stands. One nation under God, indivisible, with liberty and justice for all. Thank you. Roll call here. Bobby Brooks here. John Spencer here. Chuck Peton here. Derek is also present. We have Corum. Uh you're provided a copy of the minutes from our previous regular meeting in executive session.

Make a motion we approve those minutes. I'll second that. Motion a second. Any further discussion? Ask for a vote to approve. All in favor, please say I. I. I. Motion passes. You provided a copy of the claims for the previous month. I ask for a motion to approve claims. Make a motion. A second. Motion is second. Any further discussion on claims? None. Ask for vote to approve. All those in favor, please say I. I. Is there anyone signed up for public comment? No.

Moves us on quickly to the uh consultant report. Thank you. Um I'll highlight a few things in the report that I sent out. So uh hi Jackson and Christianity Parkway. So I think we are at the end of what we've allowed uh United Consulting to move forward with as far as the environmental document and the geotech report. Uh I have a meeting with them uh next week to talk about some cost savings measures costsaving measures that they think could be applied to that project. However, at this point in time, the city doesn't have the funds to move forward with that with the proposed estimated costs, but uh I'll report back once I meet with them. The facade program, I did get an inquiry uh from uh one property owner that has four separate addresses about how that should be structured. Um and uh so I've given them some direction to go ahead and apply for as if it were four separate uh facades. It looks like from the the rendering that was given to me. I don't know if that's going to be in application or not. I'm assuming that is for the entire building it would all look the same. So uh I felt that if they prepared in that way you all wanted to do something different then at least you could at that point. So makes

sense. Um, we'll see if that really gets turned in or not. At 501 Market Street, which is the uh parking lot, the ADA accessible parking lot, we're still in the midst of trying to schedule that walkth through. Um, the contractor submitted their invoice at the end of December, but that was for 100%, but we're not releasing any payment until they have a walk through with the with the inspector. been cooperative. So, blending on the weather problem. Well, it's um it was weather before Christmas, then weather after Christmas, and then there was a flurry of emails in January before the snow, and then the snow came.

So, I'm giving them benefit.

Yes. So, I mean, there is and and their payment is still there. I mean, they still are owed the money. So, there's incentive for them to get that together. There's some type of erosion control that they had not done as well. So, I'm sure that's hard to do to fix when they're still on the ground. So, um we're still withholding that payment until we get that report. And the last thing um is that we will start putting together your 2025 annual report. Uh we put that together, submit it to the clerk treasur's office, and then clerk treasures office uploads it to the LGFR before April 15th. And then we generally have a public presentation that you're required to do once a year um generally in June. So if anybody has any questions about any of that or anything else on the report.

Thanks Joe sir. Thank you. Appreciate the way that you're handling bill as well. I mean I'm not being situated. No no well thank you. All right. Thank you for the report Jill. Moving on to all business. We have a Springville Manor update.

So, um what we have and what we have and submitted in your packet was a letter to go to the um to David Hayes Jr. Christopher Hayes for 101 Jackson way. Uh David Hayes senior um passed away and so um they still do uh owe that forgivable or not excuse me the loan that they had on that. This is unlike the other letters that have been sent to those survivors of people out at Springville Manor. So, I would just I don't know if Amy has anything she wants to add, but um I know we're going to have one more as well, but this is uh for 101 Jackson that I would ask you give uh the commission president authorization to sign this letter and then we'll send it certified mail return. I make a motion that we give the president authority to sign that letter.

I'll make a second to that. Motion to second. Any further discussion? Ask for a vote to approve. All in favor, please say I. I. Thank you. The other one is um Oh gosh. I'm going to blank the address. I guess 107 Jackson.

Yeah. uh the uh uh the daughter of the uh of the person that lived in the home has been working diligently to get an attorney. I think she's on her second one now to set up an estate for that. So once that happens, she's been in contact with FBT on that for the last month or so. Um so I think that one you'll see that sooner rather than later. Okay. Thank you. Thanks, Jill. All right, moving on to new business. We have a presentation for the gazebo renovation uh with group and Ben White. Yeah,

welcome Ben. Hey guys. Um, so Jill, did you give them I gave them the email that you sent and then and Charles is going to put those up, but I have I have I have another printed copy of those pictures if anybody wants it.

So, my company, Sunnyside Dex and Outdoor Living, has been in contact with Triea um with Senate Bill One and everything last year. Um, I know the financial strain that it's put on Charles Town. So, I approached her and told her that I would be willing to redo the gazebo and the grounds out there around it. Um, labor free, no labor cost to the city whatsoever. um the works that I'm working with my partners and my suppliers is getting the material at a limited cost. Um I'm pushing for no cost. Um I know I've gotten the the lumber for the structure and everything at no cost. So, um, depending what you all decide and what the city wants as far as lighting, um, you know, papa and stuff like that, I I'll be able to go back and ask my suppliers, you know, for for cost on that and try to get it either at free or low. Um, ju just to help the city of Charles Town out. I know the gazebo out there now that's existing is it's dilapidated. It's not safe for the community. Um, it's not ADA accessible. So, I proposed to TA that we take and instead of building like a deck surface, lower that down and do pavers in the middle. And, you know, I I have options. You know, the string lights came off of the conceptual rendering that I was given. So we could do the string lights, we can do low voltage lighting on the pavers, we can do low low voltage in the gazebo.

Um the p or the u picnic areas where outside of the clover leaf. Um I'm willing to go as far as doing the papers and everything in that area. What my goal is is everything within that square redoing for the city. Um I just need all's input.

So I take it that TVA and Charles probably um this is all in makes sense in terms of the Christmas and all that we're trying to do. So you guys have consulted on that I'm sure. I know TA mentioned it several meetings before. Yes, we we um Benjamin actually got the measurements of the roof and the gazebo. So, the structure that he's proposing is the exact same footprint of the existing gazebo. And Charles and Jill have worked with

um the design of the commons where the brains that currently go within the gazebo will go to the back area behind the stage. So, the plan would be to leave the gazebo, even if it's the same gazebo that's out there right now, to leave it open during the Christmas season so people can actually go up under the gazebo in the future at Christmas. Um, and create a same kind of ambiance under a gazebo cover that like we have down in Greenway Park where there's a gazebo cover where people can go up under. So obviously Benjamin Benjamin also made sure that we measure because we didn't want to lose the benches that we currently have under the gazebo and these wall measures would the the benches that are on the gazebo would still fit under the this proposed gazebo.

Okay. The the layout and the structural structural post on the gazebo that you know we would rebuild would be the same footprint as what's out there. That way everything could be reused that the city needs to use. Um trying to keep it traditional style to to go with, you know, the city of Charles Town. So I I've added some arches and stuff in to help with the crosswinds and the supports. Um there's options for railing. We we can put some railing in especially behind the benches that that would be in there. Um, I would recommend going aluminum. That way it's there. You don't have to worry about it. Um,

what would the railings give us exactly? I mean, what's the advantage of that? So, as this is ground level. Just make sure ground level. Um, it it it when when the clover leaf when you look at the aerial view from the clover leaf, it comes in on the four four corners. Okay. So your side portions of it would have the railings under it and your benches would set in front of it. So you know if the benches end up getting into the ground or they're not, you know, kids climbing over it, flipping the benches over, at least there's a railing there. Okay.

Um ju just a little sidewall support behind the benches. Um any anything else? I'll I'll answer anything. Are you are you completely demoing the the existing structure roof at all? I would like to completely demo it all. Give give a complete new structure um that has a metal roof on it. Now, if we want to go back with a metal roof, I'll have to contact some suppliers. Um the rendering is a black onyx shingle that that that I've put on there. I did a tongue and groove pine. Um that that way you don't have exposed OSB and everything under there.

That metal roof tree that refresh my memory. When was that metal roof put on? Um put it on. Was your journey? Yeah, it was early 21 I think. Um and it's been damaged a few times. Yeah. Um and we got some life out of it. Yeah, it's been damaged a few times. We replaced a couple panels on it and some of them are still dented from damage. And what we did find is it is a little bit complicated to put the lights on the metal roof. They get it done obviously, but it does present a few extra challenges with putting the lights down the the shingles were easier to mount the lights. No, I think I mean is Charles is there any disadvantage to having ground level versus the raised stage? I mean I

not with moving not with moving everything to the commons area because we're going to fiber optic underneath the road and so It it actually it'll be different and it'll be a little tough for programming the first year, but after that it'll you guys handle that. You guys are experts. Well, thank you. No, I mean makes sense to me. What do you guys think? I I like it. I think it's accessible. Like you said, it's going to be handicap accessible, which is amazing. We've never been able to use Never been able to use that. Be less maintenance having the deck underneath of it. I think it'll be good. Chuck is quiet.

What do you think, Chuck? Come on, buddy. Weigh in. Be quiet. Okay. Believe. And there will be the pavilion at the commons that will serve as that larger stage. Elevated a little bit. Elevate. Yes, it'll be elevated. Yes. and our plan to put we're we're discussing putting the pixel boards that you see around it. Those will be on the back part of the stage. So comments in the comments. Yeah, because we'll tie that all in with the rest of Christmas. Yeah, I mean I do like we got 88. That's about what I came.

You're so diplomatic, Chuck, which is typ not not typical of you. So I appreciate that. I I've been very open. I've been very honest. I am uh I do know Charles Town's going to grow. I do know we're doing things. But we don't I don't like to take the things that we have, the nostalgia we already have away. I don't like that. That's my opinion. But um and taking the whole thing down. It was talked about in the beginning to rebuild it. Um I do appreciate all your work. I will tell you that up front because coming in and offering to do that's a big deal. It really is and it means a lot to me. I'll just be honest. It's just it's not you. It's not anything else. It's just the nostalgia of it.

Yeah. I mean, it's been around for a long time. A lot of a lot of people, everybody that's ever been to Charles Town, that gazebo was there. You've been on it at some point, you know. Well, except for handicap. I get that. I get that. So, and I do again I like that part. Yeah. I like that part a lot. Will it have a gutter system around it? If y'all want it to have a gutter system, otherwise water's just going to pour right off the site. Yeah, we we can put a I think you have to have a gutter system at least three down spouts on something like that. Just my opinion. Good point. That would probably Yeah, it's going to drive up your cost to drive up resources because you're going to have to probably have to run that water. I think you have a little bit more if you're going to do this and everybody it needs to drain away from the structure. Yeah,

I think you've got a little bit more a lot more room to play, especially with the offer he's making to the city. Um, I think you you do have more room to play as far as things that you can do. Um, but I think a gutter system is a must if you're going to do it, especially being at ground level. If you're not at ground level and you're stepping up, it's a different ball game. Yeah, because we get hard drains. Yeah. That's not going to be not going to be fun. But I'm not saying that anybody's going to be playing out in the singing in the rain, maybe. I just I think being there at ground level and you're going to make it uh compliant. You're going to put people that make oil from a wheelchair. You don't want sandy water at any point in there. You want it to drain away.

The as you can see in the rendering, the the post and everything is black. Um I typically don't leave any wood being exposed for maintenance. So that would be wrapped in PVC. um either white or black. That way you don't have to maintain it, you don't have to paint it. Um and then you know your facial board, your gutter board, everything. The only wood that would be exposed is in the ceiling in the beams. They be

Can the elevation of the floor surface be set to where it's higher than the surrounding so that water make sure the water doesn't Was there any kind of slope? So, we we could start right in the center and when we do the pavers, um we we could slope it away a/4 inch every 10t. That way, if there's any rain that blows in, it would blow back it would flow back out. Yeah. Where you're talking about where it don't flow in. Yeah. Yeah. And that'll be minor enough it wouldn't affect the use. Yeah. You you wouldn't notice it.

That's good. Good point. I mean, Chuck, I I definitely get get your point. I mean, I know that that whole the whole center section's been been the sty thing for the for decades, but I I don't know that I think once people get it, they will they will get it, but it may be a little transition period. I'll get there. Give me time. I'll get there. You have come along since we did the visioning. I mean, huh? I said you have come along since we did the visioning session. You have. I'll get there. So, we will be today, but I'll get there. I mean, just just I'm just concerned about So, how are you going to work this out? I mean, obviously, as a contractor, you don't want to you want to make some money on this.

So, my anticipation financially is zero financial gain whatsoever. Um, I I'm going to do it for free as far as the labor standpoint goes. Um, like I said earlier, the material and everything, I'm trying to get it at free or low cost. Um there won't be no markup from my side on that at all. I mean it's sounds like a dream. I just don't I just you know want to make sure you're not selling yourself short.

No my as far as time frame goes two to 3 weeks on this um you know to to con tear the other one down reconstruct this one. The only thing that I asked from TVA and Jill was I'm mainly a residential contractor. I don't do much commercial, so I don't have the means to provide security and safety. So, as far as fencing and everything around that area, you know, that would have to be a cost that would be from from the city.

What about the uh dumpsters and osing of the um

So Jim, what are you looking for tonight from us in terms of this? Go ahead, Chuck. I'm sorry.

Just wanted uh have Benjamin the give him the opportunity to present it to you all and was kind of like uh what we did with the signage. It's like, hey, you have consensus to move forward because there's a lot of details we need to work out as far as, you know, making sure that even though you're out there doing it, you know, what materials do you need? Is there a cost to some of that? Can you get it all donated or not, there's going to be a lot of back and forth, plus whatever um the attorneys say we need to have as far as insurance or coverage or waiverss in case that. So, uh, we still have more details to work out, but just to get your general consensus unless Mayor misses something, that's what we were looking

for the material.

So, if if you all give me the okay, that you like the concept, the the drawing, then I can put together a takeoff and send over to some to to my suppliers and then they'll be able to get back with me. Um PC Lumber's already gave me the okay on the wood for the structure. Um I'm working with Bellg Guard pavers for the papers that's underneath true stakes lighting for the low voltage decks and docks for the pine tongue group. So but I I didn't want to go and present it to them and me not have the okay that that's the material we're going to use. How do you guys feel about the material? You okay with all that?

I'm okay with all of it just by just by one thing. Yeah. So, are you talking to Jill bring it back in March and see what you can do by March? Um, yes. I'll work with with Benjamin and see how long that takes to put together and if you have the takeoff, I can share it with you all and you can give comments on it between now and then because I also don't want him to go try to source materials if there's a m in that take off that you all don't like. Yeah, that's right. I don't either. That's I don't want to hold you up either, but I also don't want you to go shopping for materials that they're going to say no, we don't like that. Um, so I think there's going to be some back and forth and just some consensus on that. Yay or nay, we like this, we don't like that.

So you'll be reaching out to us maybe in the inter room. We won't have to wait till the next meeting necessarily. Okay. I'm one person. I do I do like everything that you have there. Um, again, I like the nostalgia. Sooner or later, I'll get there. But I like the material. I like the way it looks. Uh, the fencing. I mean, I think everything you have there except for the gutter system, you need to add that. I mean, just in my opinion only, if we're going to go with that, then I'd say that's about the style. I'd like to keep the same type of style at least. Yeah. Of what we have.

Yeah. And if it's going to go to the ground, it's going to go to the ground with at least the same style we have. I don't want to change the entire look of the thing. But if we don't change the entire look, I'm on board for what you got. What What is your take on the papers? I have a mixture of gray tones. I washed the surface now that some of the snow's melting. Um the sidewalks and everything out there have the the red tone papers. Um, do you all want to give it some abstract and go with a a gray tone? Um, like underneath the picnic tables, do you want that to match what's under the gazebo or match what's in the sidewall?

I have an opinion. Go ahead. We're doing a lot of pavers over on the side, right? Well, I was going to ask if you want me. We're doing papa on the side. We're doing papa at the new entrance. I think we let him talk to Jill and we stay in the same if we're going to go with a new look. We don't change that to completely different than what we're going with already. Yeah. I think we stay in the general idea. I don't think we need red. Do you? I think the original existing is red. Yeah. I don't think we need red at all. Okay. I mean that's I that's just want to make sure we're on the same exact

and I can get him in touch with Taylor Seeker Williams to get him the information that he needs even if he doesn't use the exact same paper but at least the same color that would be help. No, I agree with color coordination between this and the commons area you know trying to get it all done by founders day I I think would be a good good part that it all matches. For instance, example, we pull the trigger in March and you're ready to go. When can you have it done by? My goal is to have it done by Father's Day. So, I would plan on starting that the end of April, beginning of March,

obviously weather peritt. Yeah, sure. If it's monsooning. Yeah, that's you only do what you can do. I mean, I like it. What do you guys think? I agree. I like it. I think definitely moving forward makes sense on you, Chuck. Do we need a motion to move forward or just I don't think so. Move forward. We're telling you we want you to move forward. Yeah. I'll just keep working with Benjamin and then we'll get the uh get the takeoff to you. I'll get you in touch with Taylor Secret Winners Design Group who will have the information that you need about papers that are going to be all around. uh as well as possibly that will mingle in with the the new signage that we'll talk about here in a minute.

Yeah. But I'll get them in touch with you and then once you have what you think is you're happy with as far as take off, you can send it to me and I'll get it to them and we can get feedback on it. Benjamin, thank you for taking the time to put all that together and to come here. That's that takes a lot of work. I appreciate that. Thank you. Thank you. Thanks, man. Thanks. Thank you. Thank you. Moving on to the next item on the agenda, the Charles Town Gateway signage.

Um, so I received a proposal and submitted it to you in your packet from Taylor Seeker Williams Design Group. Uh, I received a call uh from Annie Williams uh with her apologies, but when she reviewed that a second time, I had to ask them to go ahead and send me an agreement to see if they could get it done and we could have that before you this evening. Um, she said that they inadvertently, and she'll understand if you all don't want to accept this, had left off the structural engineering uh fee on that, which was a maximum of $5,000. So um so 2807

so 28070 is the uh actual fee instead of the 23070 and um if you agree to do that takes care of the of everything that's necessary besides the construction and the survey but they'll do the design the preparing the bid documents and construction administration. Um, if you agree to that, then I'd also ask you to authorize the president to sign that agreement outside of the meeting once it's been reviewed. You said the 5,000 was structural engineering.

Structural engineering. Yes. I mean, we need a motion to I make a motion that we move forward with this even with the addition of the $5,000 to the uh presentation we were given. Do you authorize Derek to sign that outside the meeting? I make a motion that we approve this moving forward and that we authorize Derek Holmes to uh do the necessary due diligence and signatures. Thank you. A second. Motion in a second. Any further discussion? I'll ask for a vote to approve. All those in favor, please say I. I. I. Motion passes. Thank you.

Okay. Next item is Charles Town Public Works uh American Structure Point Conceptual Design. Uh in your packet there was a proposal uh from uh American Structure Point. I'd asked them to update that. Um the one that they had submitted was actually dated um I don't know which one's in your packet. The February date or August the one I had. Okay,

that's what I thought. So the one that I had was dated August 1st. Um I'll explain what this is about. the city um had applied for funding for Charlestown Landing to do Charles Town Landing Road as well as do some blight elimination which would be the reworking of the public works facility there. Uh city applied for ready 2.0 funds was denied that. Uh, in the meantime, River Ridge has agreed to do the road construction and all of that. So, the city does not have to do that. Uh, they agreed to pay for that and that's currently under design right now. Um, but the city did apply for funding and as you may have read in the newspaper, the uh, Congressman Erin Hen's office has awarded $4 million to do a flight elimination, which is the public works facility. The premise behind that is that that's like the remaining blighted area of the River Ridge complex. in that piece in the city of Charle Town. There's a new say it's right, water reclamation plant. There's a new uh water plant back there. Uh there is a new owner of the property at the corner who plans to redevelop that. Um we need to get rid of all the blight

and that just means you're going to paint the quad, right? I'm sorry. We're just going to paint the quanza, right? Yeah. Well, okay. That's expensive paint. We don't want to lose that historical historic component of our

So, um the $4 million that has been awarded is to uh look at doing something with that area to enhance public works and eliminate light. Something else that's been added to it is the ready funds have now been opened up again for reallocation. So, the only eligible applicants were those that applied before. So, the city just barely missed the cut on that one. Uh, we sent in a new applica, not a new, we sent in an application for the reallocation asking for an additional $4 million uh explaining that River Ridge is handling the roadway part. This is going to serve as match for the uh the money that the congressman has been able to get. And but in order if we actually receive that or city receives that then we have to be ready uh and have our ready funds obligated by June of this year which means we need to move forward and have some concept and budget in place so that between now and June we'll be ready to submit that documentation if we're awarded.

Can we handle it u financially? Yes. Okay. We can do that. Uh the mayor and I had discussion about I mean this is a public works project but redevelopment is well within its rights to do this type of feasibility and planning and so that's what this is. Um I'm not sure if redevelopment will handle the grants as they come in. We still don't know which agency is doing the four million from Congressman Hen's office. We don't know if the ready funds are coming.

Yeah. Sure. But regardless, we're going to have to do the city's going to have to do some planning about how that can work and what the cost is going to be. This uh the new version of this uh also includes the $8 million uh as well as a path forward in case that aid is cut to four. Yeah.

So, uh I've sent this is actually in the form of an agreement as well. I sent that to Frost Brown Todd. I just got it last night. So they reviewed it this morning. Instruction point is sending all that to their legal right now. So if you agree to uh help by providing this u that's why I put it on this page. You don't have to look this maximum of $22,300. Then that would cover their fee plus a maximum reimburseable expense of $500. And we can get move forward on that piece of it. And all we're out at this point would be that that money we're committing if something were to fall through.

And and honestly, I mean, the $4 million has been committed for all intents and purposes. We just don't have documentation. Uh so something will move forward. We just don't know to what extent the money the money will come back. Yeah. Yeah. I mean, I know I know we've talked to $4 million is there for sure. It's just the other four million for the ready. We're just waiting on that. But we the city does need to move forward regardless on four million. But if we don't move forward and we get the extra four million, then we'll be behind already. So I'll make a motion we move forward and help out and the 22,300 and the 500. Is that right?

The 22,300 is the combination of both. So that's maximum. Maybe why should we move forward with the 22,300 help out and get that back whenever we get it. Will you also add to ask to have uh Derek sign that outside? That Derek can sign whatever he needs to sign for that. Thank you. Second a motion and second. Any further discussion? Then I'll ask for a move to approve. All those in favor, please say I.

I motion passes. Thank you. And the time frame on that ready money is supposed to be a very quick turnaround and getting a decision as to whether the city's going to uh have a chance to get that $4 million. It was supposed to be last week, but then that meeting is due to circumstances outside of anyone's control. And I haven't heard yet that's been um rescheduled. So our next up is Street Green Alley. change over.

Um, so in the walkthrough of this project, uh, it was brought to everyone's attention that there's a very tight turnaround there. I don't know if you all have ever driven it, but you should. Um, and that the curb came out and it was very hard to maneuver around it. So, um, went ahead and I asked HMBB to see if they'll talk with LIB's paid and use contractor, see if they could come up with the solution to fix that. U, that solution is is an increase in the contract of $6,500. Uh, you can see in what I presented or the picture of what that's going to do. I drove it again today. Um, and I I think there will be an issue if it isn't fixed and people cut that and pop their tires and who knows what else. Even though they shouldn't, they will. So, uh, this project was well under budget when we bid it. Uh, so there definitely is the money to pay for that.

I make a motion we approve this change order. I'll second motion and second. Any further discussion? Ask for vote to approve. All those in favor, please say I. Excellent. Thank you. Thank you. Next item is the Shadow Lake lighting agreement and invoice.

So, um we've been working on the Shadow Lake lighting agreement probably since last summer, early fall. Uh there was a form that I think was uh presented to everyone a while back and there was also an agreement that the redevelopment would come up with an amount around $150,000 or something like that. um in working through that further uh and sitting down with RMC that cost came in uh much less than that and that surprised me. So I did some checking u now I'm looking at $61,533 which was a little less than you know 2/3 of whatever the cost was. Um the the changes don't affect anything. The lighting plan is still the same. If Derrick wants to explain the electricity part of that and what changed, he can, but we're still getting what we need out there for a much cheaper price. The RMC has build the uh redevelopment commission, the $61,533. And what I'm asking tonight is if you would uh approve the payment of that invoice. currency once this agreement has been fully executed.

Well, my understanding is that you just kicked in the 8,000 to make it 100, right? That's what that's what I heard anyway. I already designed kicked in $120,000. No, that's great. There was there was some material that we were able to um eliminate and redesign and do some things different. Save some cost. And um one thing I did want to point out, I don't know if Charles, can you put up the the sketch or Oh, doesn't have it. Hang on one second. Yeah. Yeah. This this is actually our our job for construction that that print that was sent a while ago. That's changed slightly. Okay.

And the guys that uh designed that told me this morning they wanted me to point this out. Okay. Um in front of the roundabout there future about over on Jackson. Um we stopped about two lights short of that because we didn't want to get into that footprint of the roundabout. Um because those will eventually may have to be relocated or changed. So we an easy tie in later. It's an easy tie in later. Yeah. We just extend on to it. And then over in front of Christianity's office, um I think the original print that was shown was showing going on down past his office toward in front of the warehouse

in front of the shop. Yes. We're we're stopping at the um there's like a crosswalk there to go to the lake. We're stopping there. Um there's no infrastructure down further on the end of that culde-sac. Um if it's determined later on at a later date, those can be added. That will be cost for us at an additional cost. Okay. So we should put that in our minds. It's still an easy tie, right? Yeah. There'll be eventually infrastructure. We're not going to cap it off at the one and say, "Okay, well that's it. We can't tie on to we can later." Right. Yeah. Okay. So, you want a motion to approve the payment once executed, right?

Correct. And I talked to the clerk treasures office about that and they're okay with that. We just need to let them know when it's good to release it. They'll pay it and then it'll show up on the next claims docket. I have a question though. First, if this if this has changed, um I don't know if I want you all to sign this agreement until we have the right um schematic, the right exhibit. Um which is fine. I mean, there have to be several signatures. Um that's the first thing. What do you think? Yeah. No, I think it needs to happen. Okay. We need to have the right ones. And and all of the things that you talked about, I'm assuming that Josh Brewer knows. He was the one who's negotiating with that on behalf of the

other conversations. I will verify that, but I would ask that you go ahead and approve the payment of that invoice upon this agreement being fully exe who with whose signature we you're not going to sign this. So, but are you going to approve it to be signed outside that meeting then? Well, we can I guess or we could have I mean, should we have another session to try to Are we going to have a time? is going to cause time problems, I guess, is my question. If we if we have to wait a whole another month before we do the the rest of it, they sign. So, what you're suggest Sorry, that's okay.

We could That's why I wanted to make sure that the invoice was ready, but now since we have to do this, if we can do it outside of the meeting, then maybe we just go ahead and and do that, have redevelopment signed outside of the meeting. It still has to be depending on the new Yes. Who's going to approve the difference in the That's I don't know how significant this is. Uh I need to verify with the Shadow Lake Owners Association that they understand the changes that have been made because the way it was presented to me is the lighting plan is the same. It was just the elimination like you said some of the boxes.

There's going to be there's going to be some they call them handhold boxes for making connections into the poles. We were able to eliminate that and get some connections. So, I want to verify with the Shadow Lake Owners Association that they understand that that exhibit is changed. So, we need to make a motion once you verify the payment can go through. Should we just wait and call meeting? We can just wait until March to do the payment. Okay. Because the materials aren't going to be material until the end of March. Okay. I'm really confused on what I'm making. Well, yes. No, good for you. Thank you for bringing that up, Derek. And we will

we will I will not you act on anything, not ask you to act on anything regarding that. We'll bring it up at Thanksg that that uh the vice president will sign that just so that Der does that conclude the planning agreement? Yes. Moving on to the southern Indiana summer work intern program.

Um I know the commission has participated city has participated the last several years. The commission has set aside at least last year and possibly the year before $5,000 to cover that mayor. How many employees or how many in how many interns or participants of the city use? Sorry, I didn't realize you just anyway. I don't have an agreement. And I just want your blessing to move forward for when the agreement comes because they're summer employees. 12. 12. There we go. Same every year. Yeah. We can add, but I think the the most we've had I think last year we had about 12 um that worked and they spread across from parks to maintenance to

wastewater. You had somebody five. What we do is we we don't have to give into the system to to have to hire them, but we tend to give into the system because we get so much more value out of it. We give 5,000, we get 12 or however many workers we need. Some of them are even in wastewater. And we don't pay them. This the summer works program pays. You just give them 5,000. We just donate 5,000 from redevelopment towards the summer works program because it's workforce development. And this is 30 year, right? Yes. I make a motion we keep going. motion and a second. A second.

Thank you. Any further discussion? Ask for a vote to approve. I motion passes. Thank you. We got to get the mayor some more time to eat. Any further discussion? Any discussion tonight? Well, I just want to say Jill, appreciate you. I've been to some meetings where there's not much preparation even recently and uh to be able to come in here and know what we're going to talk about, understand the details and that's amazing and it's a game changer. We don't don't feel ignorant when we come in here. We don't feel like we're making decisions without having that pre-nowledge and I got to tell you that's that's important. So, thank you very much.

Thank you all for being so responsive. Um that helps a whole lot and participating. So, can y'all know for the official minutes that this meeting was live streamed by under production? This meeting by under under production multimedia. Sorry, Charles. And saying that, I make a motion we adjourn. Second. All in favor, please sign. I I Please sign the register before you run away. All right.