Board of Public Works - Regular Meeting

Good morning everybody. Welcome to the regular meeting of the city of Charlestown Board of Public Works. Today is November 6th, 2025. It is 10 a.m. This meeting is being live streamed by Under Production Multimedia. We will begin with the pledge of allegiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible with liberty and justice for all. Director show that all board members are present as well as deputy clerk treasurer Heather Shrimp and our attorneys with us, Mr. Perry McCall. We have an agenda that's been provided. We need a motion to approve. I'll make that motion.

Motion by Ernie Thompson, second by Maggie Wild. All in favor say I. I. That is unanimous. We have our standing business which includes the minutes from October 16th or current claims and our payroll allowance from October 6 to October 26th. Make a motion to approve. Motion. Motion by Maggie Wild. Second by Ernie Thompson. All in favor say I. I. Uns. Seeing one sign up for public comment. No old business. Straight into new business. Um, first up we have um, let's see, Brad, are you presenting today? I am. All right. Yes. Mr. Bradley to present our property catchy cyber comp insurance. Thank you. Good morning, everybody. Good morning.

Um, I don't know, Madam Mayor. Do you I know that Lacy emailed Yeah, we have it on email. We have You want hard copy? Be more than happy. I made one. No, I'm good. Okay, Heather. and Lacy will take one call. Don't leave before Lacy comes. She says she's close by, so she's on her way. Thank you. So,

due to uh Heather and Lacy's hard work, we were able to avoid any kind of a an increase this year. the premiums that we have for this year. And again, like Madame Mayor had said, we're talking about the cyber liability and we're talking about all the property and casualty for the city, which includes, if you refer to page, I think page page three and four outlines the various coverages that we provide for the city. that being all the property. And this year, Travelers has been kind enough to provide us coverage for our workers compensation, which we currently had had with a different company, uh, which travelers ended up writing the coverage for less than what the coverage was the prior year with Bitco. So, we saved about $5,000 going with travelers. Um that also covers in the employee benefit liability, our law enforcement liability, uh the public entity management liability, which is coverage for you all as participants on the board should you individually uh are pursued legally. This provides coverage for you, provides coverage for employment related practices. If you have an employee that should file a claim against the city for any kind of discrimination, harassment, wage discrimination, any of those type of situations, uh they would be covered under the uh employment practices. Then we have the automobile and of course last but not least the umbrella coverage. So this year what we have done or what what Travelers has done we increased the property values from 18 million that's

total for all the property that is owned by the city increase that to 21 million and that's basically just due to inflationary costs of construction. And the other thing is the only other change on the policy from last year is that we started the policy last year with 63 units. We this year have 69 units. So, our rate is relatively flat from last year, which I'm pleased to if any of us, we all buy insurance and we all know what's what's going on with insurance. So, I was very pleased with Traveler's offer on this renewal. It's great. I'm trying to scroll through the page that had the total on it.

The total for the package. I remember seeing it on the paper three. Yeah. Page 39.

There it is. So 375,763 for all. Correct. And last year we paid 354,4476 and that was prior to the again the property changes, the new automobile, the new trolley. Congratulations on the new trolley. Thank you. I understand Jeffersonville did not want that or could not get it covered. I don't know what their issue was, but I don't know. I'm glad we did. We did. Yes. So, this includes that as well. Great. All right. So, we've seen a motion to approve the uh property casualty cyber and workman's comp insurance renewal in the amount of $375,763. This has all been worked out. Yep.

Heather and Lacy have worked really hard on it. They have done a wonderful job. Motion by Thompson. Second. Second by Maggie W. Any questions on it? All in favor say I. I. That's unanimous. Thank you. We appreciate it very much. Thank you. Good job.

Yeah, they I mean they really did a deep dive in taking care of all that. So, it's much appreciated. Um they It's nice to have employees that want to save money. Um all right. We actually did have So, the agenda that went out is different than the one that We did have an additional document on there that I just noticed that was on here. So, there was an item C under new business as well, the Cindy Woohoo contract. So, the documents went out with the packet. So, we'll still keep that on the um I don't know why it got left off of my printed agenda. Maybe this was an earlier version. Um the next up, we had the City of Charletown Parks Department had a music performance by John Hogan. Um, and for some reason that is not on the documents. Um, but I remember seeing it uploading the email because it was in my file. Any idea, Randy, on

I can try to go over. Well, um, we have another meeting before we would need to have that contract. Correct. Um, because it's not until another date. So, we'll just hold on. But maybe it was just a misprint. Um, the John Hogan, we'll put that. We did receive the documents on the Cindy Woohoo. Um that is in your file. I can run up and look on her desk. Give me a look. Well, it didn't go out with the packet, so I'll just wait. Okay.

Um I mean, as long as we have another meeting before the date of the performance, we'll just do it at the next meeting. That way, the board has time to look over the packet. But we did receive with the emailed out packet and the posted packet. We did receive the Cindy Woo contract. Um, so this is um a contract for character appearance, character performance on uh December 6th, December 13th, and December 20th from 6:00 to 8:00 p.m. for Cindy Boohoo character for a total of payment is $150. And this comes from the Winter Entertainment Fund. So we just need a motion to approve that. Maggie Ball makes the motion.

All right, Thompson second. This is a minor performer, so the parent has signed off. on her doing that performance. She has done she's appeared for non payment before and we just decided if she favor. Um all in favor say I. I. I. That is unanimous. We having a meeting on the 18th at our next third Tuesday.

Yes. The meeting should be on the 18th at 9:00 a.m. The boards not officially going to Thursdays from now on. Um, we talked about doing that next year, but I had not had a chance to talk to Perry to see if he's going to be available at that time. He was the only one I had not had a chance to talk to. So we did talk about moving in starting in January um when we adopt our new schedule which um in moving this to this time period because it's convenient for staff to have and for multimedia production to have the sewer board at 9 and then followed by the board of works but I didn't know if that works with per so this would be the standard meeting in January going forward or the first and third Thursday at 10 first and third Thursday at 10.

Yep. works for you. I I'll move things around to the top date. I don't So, we talked about doing that in starting January. Yeah. And then Ernie gets his 10 o'clock time and everybody's happy. So, the next meeting is still as scheduled on Tuesday the 18th at 9:00 a.m. I'll be late for them. So, we will have that John Hogan contract on that meeting date um and get that caught up. So, all right. I think that is it. Um, did you guys make a motion for the Cindy Lood thing? I had it that we voted on. Okay.

We're not doing the other one till the next meeting. I wrote down that we voted. So, it's all right. Yeah. All right. I think that's all we have. Um, just need a motion to I'll make a motion. Motion. Bernie Thompson. Second by all in favor say I. I. We return.