Government Operations Committee - Regular Meeting

CALL TO ORDER: By Hon. Brian Muldrow

MEMBERS: Legislators – Elane Daly (Vice Chair), Heidi Nightengale, Robert Shea and Mark Strong

MINUTES TO APPROVE: July 14, 2026

APPOINTMENTS: None

Chantell Hotaling and Ken Warner (Board of Elections) –

- During the month of July 2026, Cayuga County BOE processed/updated 1,012 various registrations, address changes, party changes and name changes. - During the month of July we completed auditing and analyzing voting equipment to verify Election results are accurate prior to certification. We compared Epollbooks to voting machine results to verify accuracy. Completed, the State required 3% audit on voting machines for Early Voting, Election Day and absentee records. We uploaded voting history to voter records. We Certified the Primary Election 2026 as well as the District 3 Sewer Vote Election. - The challenges of having 2 elections at the same time and keeping them totally separate were successful. - After Certification we were able to start entering voter data information again (we have to stop entering 10 days prior to the election) - All reporting to the State BOE of Early Voting, Election Day and Absentee documentation for the July Election has been Completed.

Amanda Morgan (Clerk of the Legislature) –

- LENS Roster Update Completed updates to the County’s LENS roster. LENS (License Event Notification Service) is a New York State program that provides automated notifications to employers when an enrolled driver’s license status changes, including suspensions, revocations, expirations, or convictions. Keeping this roster current ensures departments receive timely alerts for employees who operate County vehicles or equipment. - NYMIR Risk Management Review Assistance Assisted Roger Cuva, Risk Management Team Leader for NYMIR, with scheduling his annual risk management review. Support included coordinating information and scheduling his check-ins with designated departments as part of NYMIR’s yearly evaluation process. - Training Reminder – Budget Analysis & Review A Budget Analysis and Review Training has been scheduled. This session will be presented by Dan Acquilano, Manager of Local Official Training, Local Official Training Unit. This training is intended for town and village board members, supervisors, mayors, school board members, and other local government officials. Training Details: Date: Wednesday, September 23 Time: 4:00 p.m. Location: CCC in the Student Lounge (M214)

Frederick Westphal (County Attorney) – No updates

Kristine Lytle (County Clerk) –

*Note: Numbers are subject to change* Total remitted to County Treasurer for all Departments: $114,408.02 (Includes Revenue from: DMV, Records, Mortgage Tax Expense & Interest) Revenue for July 2026 $56,698.64 YTD: $300,559.99 Mortgage Tax Collected: Month 2026 YTD Paid To: TREASURER $205,875.54 $823,272.32 CENTRO $99,149.40 $398,480.80 SONYMA $88,680.31 $343,634.03 Transactions processed that compile fees collected this month: - 869 Land documents: Deeds, Easements, Lease, Mortgages, Mortgage discharges & Assignments, Appropriations, O+G, POA, RET (includes electronically submitted recordings) - 20 DBA/Partnership/Corporation – new, amendments, discontinuances - 558 Judgments/Liens filed and docketed or satisfied: Supreme Court, lower court, NYS, FTL etc. - 23 Notary filings: new and renewals (documents notarized by staff as free service mandated by NYS.) - 136 Supreme Court Index Numbers Issued: court cases started this month - 40 Criminal Court Cases started – no fee transactions - 22 Uniform Commercial Code Transactions: new, continuation, termination, search - 14 Survey maps filed - 2 Military Discharge filed (Clerk does not charge any fee to veterans for copies) HISTORIAN: no update DREAMS: no update DMV: Retention: July 2026 in office retention-$41,020.31 YTD-$269,011.23 July 2026 online retention-$14,062.52 YTD-$111,325.67 Total July 2026 retention-$55,082.83 YTD-$379,304.40 July 2026 in office transaction count- 5,705 July 2026 online transaction count- 1,848 Total YTD 2026 transaction count- 49,059 *All numbers subject to change due to Albany finding and correcting glitches within the DRIVES system*

DMV Move

- Working with County Clerk and Operations to implement smooth transition into new proposed location - Final IT/Electrical drawings have been completed - Data and Electrical work have been completed as of May 8th - Awaiting installation of NYS ITS and DMV equipment/network

E911 Backup Site (Auburn Fire Department)

Progress continues the development of the E911 backup site at the Auburn Fire Department. Recent coordination efforts have focused on advancing the project toward implementation and maintaining the project timeline. - Continued coordination with the Legislature Chair, Campus Construction Management Group, and project stakeholders to prioritize the remaining work required to complete the E911 backup site. - Beardsley electrical plans have been received, and meetings are being scheduled with both City officials and project partners to finalize electrical and infrastructure requirements. - Work is focused on completing the additional electrical, data, UPS, and supporting infrastructure necessary to operate the backup center in accordance with the original design. - Cooling solutions for space are currently being evaluated to identify the most cost-effective option that will provide reliable operation for mission-critical equipment. - Bi-weekly project coordination meetings have resumed to improve communication, track progress, and maintain project momentum. - Motorola has indicated the need to establish a firm relocation schedule for the equipment migration. Finalizing the remaining infrastructure work remains the critical path to supporting the server and communications equipment move from the County Office Building to the Auburn Fire Department backup facility. Next Steps - Complete electrical/data design, finalize cooling solution, schedule equipment migration with Motorola.

E911 Capital Improvement Planning

In conjunction with ongoing infrastructure maintenance efforts, Information Technology has partnered with Budget Director to develop a comprehensive capital improvement strategy for Cayuga County's E911 communications infrastructure. Rather than addressing equipment failures on a reactive basis, this initiative is focused on establishing a long-term investment roadmap that prioritizes system resiliency, lifecycle management, and Next Generation 911 (NG911) readiness. - Conducting a comprehensive inventory and lifecycle assessment of tower site infrastructure and E911 equipment to establish a baseline for future capital planning. - Working collaboratively with the Central New York Interoperable Communications Consortium (CNYICC) to identify regional modernization opportunities and align future investments with statewide interoperability initiatives. - Reviewing current and anticipated state and federal grant opportunities to maximize external funding and reduce the County's reliance on local capital funding whenever possible. - Developing a multi-year capital improvement plan that prioritizes communications infrastructure resiliency, radio system lifecycle replacement, NG911 implementation, interoperability enhancements, and countywide radio asset management. - Aligning future investments with evolving technology standards to ensure Cayuga County's emergency communications systems remain reliable, sustainable, and compliant with New York State and national NG911 requirements. Next Steps - Complete infrastructure inventory and present a draft multi-year capital investment strategy.

Cybersecurity Updates

- Developing a comprehensive and updated Cybersecurity Incident Response Plan to strengthen the county's preparedness for potential cyber threats. - Upon completion of the draft, the plan will be distributed to key stakeholders for review and feedback. - The finalized plan will establish a clear, actionable framework for responding to cybersecurity incidents, including defined roles, response procedures, and incident-specific action steps. - We were also awarded a FY2022 & FY2023 State and Local Cybersecurity Grant Program (SLCGP) which will provide new Multifactor Authentication Access (MFA) tokens at no cost to the County; will save on annual cybersecurity insurance as well.

AI Training Program

- Following the Legislature's adoption of the Cayuga County AI Policy in December, the IT Department will begin rolling out AI training for all County staff starting mid-January. - Training will focus on: - Understanding what AI tools are approved for County use. - Appropriate and prohibited uses of AI, especially regarding confidential and protected data. - Employee accountability and verification of AI-generated content. - This training will complement existing IT security and policy training and will ensure staff are equipped to use AI responsibly, securely, and effectively. - As of July 31th, 89% of all County staff have completed the AI training

AI Projects and Process Improvement

- The IT Department has begun working internally to identify areas where AI can be used to improve County processes and service delivery. - Initial focus area: IT Help Desk operations. - We are currently working on a project to improve how we capture helpdesk ticket activity for departments that are billed through chargebacks, generating revenue for our department. The objective is to enhance data accuracy, enabling more reliable reporting and supporting increased revenue generation.

DREAMS Project

- Met with Jonathan Anna, Lynn Marinelli, Shereen Androsko, and Michael McNeill to discuss next steps regarding the DREAMS project. - Michael and I will be working closely with Department Heads to identify current processes that utilize paper, an develop new electronic workflows to eliminate the need for paper going forward. - This project, along with the current project to digitize all Phase I paper will align with the larger plan to drastically reduce the space needed to store physical paper documents. - Looking forward to implementing this strategy over the next several months which will take effort from both IT and the Records department. - Met with Kris and Shereen on Monday, 5/6 to discuss next steps with project and investigating shared service opportunities

Door Access Control System Project

- Upgrading door access control system from System Galaxy to Verkada. - Will provide a modern-day, more secure, door access control system that directly integrates with our other Verkada systems (cameras and visitor management system). - Will allow us to terminate our existing contract with Linstar and move to a time and materials contract with Doyle Securities saving the County thousands annually. - We have a few remaining buildings to address; plans to include this in our capital planning (working with Lynn)

County-Wide Network Infrastructure Project

- All logical network design is completed - Configuration of new network has been implemented at several sites (Workforce Development, State Street, 63 Genesee, CCC, HPO) - Fiber installation and network upgrades have been completed on the Highway. - Fiber installation and network upgrades were completed at the Agricultural Museum - All the hardware has arrived and has been configured and installed. - Remote office installation of network equipment has been completed. - The Public Safety building project equipment has arrived and has been installed. - Once the project is complete it will provide a reliable, scalable, and redundant network infrastructure for the County. - All fiber relocation work is complete except for the Health Department and Mental Health; working with (Verizon) to address environmental issues within their conduct. Completed – December 2025 - Network rack, UPS equipment, and network switch have been installed and connected at AFD. - All other server/storage hardware arrived in mid-October and has been physically installed. - Firewall cutover has been completed, looking to close out project in August

Enterprise Resource Planning (ERP) Solution

- The county currently owns and operates different systems to accomplish various tasks including Payroll, Finances, Human Resources, Purchasing, Fixed Assets, as well as many “one-off/standalone” solutions. - Systems aren’t interoperable which has created departmental silos, and complex processes, and resulted in duplication of effort and other inefficiencies. - The county has created a team to investigate various solutions which will result in one centralized system that can incorporate all the items listed above. - Several benefits to moving to this system include cost savings, data security, compliance, increased productivity, visibility, and real-time reporting. - Tyler Technologies will be working with me and various departments on an in-depth onsite assessment – which will result in a clear roadmap for implementing existing and new modules to meet our needs – scheduled to take place in May. - A meeting was held on 4/2 with Human Resources to build an inventory of software and its uses within the department. Will help shape the design and budget as we move forward with our discussions. - Follow up meeting scheduled to discuss specific IT integrations; additional benefits of this software – will provide guidelines to start outlining best value solutions to the County - Time & Attendance requirements continue to be evaluated as part of the County's ERP initiative. - Draft of RFP is complete, awaiting RFP release (August) Next Steps - Release RFP and begin vendor evaluation.

Resolution Workflow/Agenda Management

- Working on improving the resolution and agenda management process - A meeting was held on 3/1 to set a demo for the Leadership Team - Currently working on a demo version of the solution – should have a product to provide to the resolutions team by mid-April. - The product will streamline both the agenda/packet management process and significantly improve the resolution workflow process. - Amanda Morgan, Kim Dygert, and I met with a vendor (CivicPlus) on 4/22 to go through this product again. We will complete our workflow, send it to the vendor for a mockup, and request an updated proposal. - Demo and internal testing is in progress, pending positive results the next steps are to purchase the roll out the solution

Kevin Swab (Veterans) –

○ Ongoing Activities ○ Assisted with 8+ new actions including Veteran Benefits Claims, Records Requests, Health Care Applications, Death, Burial and Survivor Benefits. ○ Coordinated and transported Veterans to 65 appointments at the Syracuse VAMC. ○ NYS Joseph P. Dwyer Peer to Peer Program • Sponsoring activities for Veterans and Families ○ Vietnam Veterans monthly lunch (Auburn) ○ Veteran monthly breakfasts (Scipio, Weedsport, Port Byron) ○ Free fitness memberships (Auburn (YMCA, Flex City) , Cato and Red Creek) ○ Pinball Arcade at Muzzi’s D’Italia Ice • Distributing “Green Lights for Veterans” to show appreciation and raise awareness of Veteran issues and suicide prevention. • Sponsoring Veterans to attend baseball at Falcon Park ○ Team Red White and Blue https://teamrwb.org/ Veteran wellness activities ○ Encouraging Veterans to join and participate in activities ○ Centro free bus pass for Veterans ○ Veterans validate service with us prior to getting pass. ○ New VSO working on “Peer Mentorship” for Veteran substance use issues. ○ Completed training, began working with Nick’s Ride in April. ○ Organizing Veteran Support Group ○ Other Activities ○ Working with Cayuga Museum’s Fall exhibit on the effect of War in Cayuga county from Revolution to today with emphasis on Vietnam. ○ Distributing Farmers Market Coupons for Veterans (working with Office For Aging) ○ Working with Rescue Me Ranch (Sennett) to sponsor Veterans with PTSD to attend program ○ Attended “Hogs for Heroes” BBQ for Veterans at Weedsport Speedway 11 July 26 ○ Supported Vietnam Veterans Memorial Motorcade NYS Rte 38 11 July 26 ○ Attended “Community Resource Day” at Auburn Heritage Center 25 July 26 ○ Areas of Interest ○ Accepting ideas for outreach events and activities 2026. ○ Working on sponsoring Veterans to attend training and life enrichment classes at Cayuga Onondaga BOCEs and CCC. ○ Identifying Vietnam Veterans and widows eligible for VA benefits. ○ Identifying Deceased Vietnam Veterans eligible for “In Memory Program” ○ Working to reactivate Robert F. Stryker AMVETS Post in Throop to honor Cayuga County Vietnam Medal of Honor Awardee.

Authorizing The Cayuga County Historian's Office To Accept America 250 Funding And Amend The 2026 County Budget

ADJOURNMENT: September 8, 2026