Board of Supervisors - Regular Meeting

Okay, we'll go ahead and uh call this uh board of supervisor January the 5th, 2026 meeting to order. First item, uh we'll ask Mr. uh Collins if he'll lead us in the invocation and pledge. Father, thank you for this opportunity to be here again today uh dealing with the business of the county. We pray that you give us wisdom and guidance in everything that's done in Jesus name. Amen. Amen. I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. [clears throat]

Okay. Um as we begin begin uh tonight's meeting the first uh item that I have is election of chairman. Uh I will open the floor for nominations. Do we have any nominations? I like to make a nomination for Joey Dixon for chair. Okay, we have a nomination for Joey Dixon. Uh is there any other nominations? Okay, hearing none. I'll declare nominations are closed. Uh we'll proceed with a vote uh for Joey Dixon as chairman. Uh uh Mr. Early, yes. Mr. Horton, yes. Mr. Bryant,

yes. Mr. Collins, yes. Mr. Dixon, abstain. And Mr. Moore? Yes. All right. Um Mr. Dixon has been elected as chairman, and I will turn the meeting over to him. Thank you, sir. Okay. Next on the agenda is election of vice chairman. I'll entertain nominations for vice chairman. I'd like to nominate Mr. Tracy Moore. I have a nomination for Tracy Moore. Do I have any more nominations? Okay. Nominations are closed and I will start the voting with Mr. Horton. Yes. Mr. Bryant? Yes. Mr. Early? Yes. Mr. Collins? Yes.

Mr. Moore? I abstain and I vote yes. Okay. Next on the agenda is the meeting time and date. Uh if you want to do it the same that you had in your packet. It's the first Monday of every month except for September. It'll be the Tuesday because that's Labor Day. So I entertain a motion to accept this meeting time and date. It'll be of course six o'clock. So moved. Okay. Have a motion to have a second. Second. Start the vote with Mr. Moore. Yes. Mr. Collins, yes. Mr. Early, yes. Mr. Bryant, yes. Mr. Horton, yes. And I vote yes.

Next on the agenda you received in your packet is the rules of procedures, code of ethics, and non-disclosure. I entertain a motion that we approve these. I'll make that motion. Okay. Do I have a second? Second. I'll start the vote with Mr. Early. Mr. Horton? Yes. Mr. Bryant? Yes. Mr. Collins, yes. Mr. Moore, yes. And I vote yes. Okay. Next on the agenda is close session. Upon a motion, the board will convene a close session for the discussion as authorized by Virginia Code section 2.2-3711. And I'll let Mr. Durban tell us what we're going to close session under, please.

Uh, thank you, Mr. Chairman. Uh, primary uh, item this evening would be close session under Virginia Code section 2.23711 2 3711 A6 and A29. Uh A6 discussion or consideration of the investment of public funds where competition or bargaining is involved where if made public initially the financial interest of the governmental unit would be adversely affected. and A29 discussion of the award of a public contract involving the expenditure of public funds including interviews of biders or offerors and discussion of the terms or scope of such contract where discuss where discussion in an open session would adversely affect the bargaining position or negotiating strategy of the public body. Both of those um sections, Mr. Chairman, would concern the solid waste uh discussions with offerers for the KA site. Uh, additionally, uh, close session under uh, A8, consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such council. And that would be concerning the county social media policy.

The county what? I'm sorry. Social media policy. Thank you, Mr. D. Okay. I will entertain a motion to go into close session Virginia um, code section 2.2-3711 2-3711 under A6, A8, and A29. So move. Have a I have a second. Second. Okay. Start the vote with Mr. Horton. Yes. Mr. Bryant. Yes. Mr. Early. Mr. Collins? Yes. Mr. Moore? Yes. And I vote yes. to come out of close session. I

make that motion. Okay, I have a motion. I have a second. Second. Okay, I start the vote. Mr. Horton, yes. Mr. Bryant, yes. Mr. Early, yes. Mr. Collins, yes. Mr. Moore, yes. And I vote yes. [music]

Okay. certification resolution. Whereas the Carol County Board [music] of Supervisors convene a close session this date pursuant to an affirmative [clears throat] recorded vote on the motion to close the meeting in accordance with the Virginia Freedom of Information Act. Whereas section 2.2-3711D of the code of Virginia requires a certification by the board of supervisors that such close session was conducted in conformity with Virginia law. We went into close session under section 2.2-3711D 2-3711D A6, A8, and A29. Now therefore, be it resolved that the Carol County Board of Supervisors hereby certifies that to the best of each member's knowledge, only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act were heard, discussed, or considered in the close session to which his certification applies. And only such business matters as were excuse me, were identified in the motion by which this closed session was convened, were heard, discussed, or considered in the meeting to which his certification applies. I'll ask each member board member to certify starting with Mr. Orton,

I so certify. Mr. Bryant, I so certify. Mr. Erling, I so certify. Mr. Collins, I so certify. Mr. Moore, I so certify. And I so certify. Okay. Next on the agenda is supervisor's time. I'm sorry. Citizens time. We have William Payne.

[clears throat] [music] I wasn't really planning to speak tonight, but uh I'm I'm the new editor for the Carol News and uh glad to be here and anytime you all want to contact me or the Carol News about something important, I encourage you to do so. Okay, that's it. All right. Thank you, sir. Thank you. Okay. Next on the agenda is the minutes you received in your packet. I'll entertain a motion to approve the minutes as presented. I'll make that motion to approve them as presented. Okay. Have a motion. I have a second. Second. Any discussion? Okay. If not, I'll start the vote with Mr. Moore. Yes. Mr. Collins? Yes. Mr. Early? Yes. Mr. Bryant? Yes. Mr. Horton? Yes.

And I vote yes. Next on the agenda is the consent calendar that you've received in your packet. I'll entertain a motion to approve the consent calendar as presented. So moved. Okay. Have a motion to have a second. A second. Any discussion? Not. I'll start the vote to Mr. Bryant. Yes. Mr. Horton? Yes. Mr. Early? Yes. Mr. Collins? Yes. Mr. Moore? Yes. And I vote yes. Next on the agenda is invoices. We have [clears throat] A, which is December 15, 2025, and B, which is January 5th, 2026. I'll entertain a motion to approve the invoices as presented. Go ahead.

I'll make a motion to approve A and B as presented. A and B together. Okay. And we'll have a second with Mr. Bryant. Second. Yes. Any discussion? If not, we'll start the vote with Mr. Early. Yes. Mr. Bryant? Yes. Mr. Horton? Yes. Mr. Collins? Yes. Mr. Moore? Yes. And I vote yes. And next on the agenda under new business is the remote participation policy. Mr. Durban, do you want to discuss this?

Uh, very briefly, Mr. Chairman. Um, as I think all of the board members are aware, the Code of Virginia requires that every year on an annual basis, you uh consider and adopt a remote participation policy. This is um a new requirement from the Code of Virginia just that in the last couple of years um where we have to look at this every year. Um and what you have before you is essentially unchanged from last year. you just be continuing your remote participation policy. And that's what allows you with a quorum assembled um individual members um may participate remotely when they are um required to be traveling for personal reasons or they're they're unable to attend for personal reasons or uh medical issues basically. So, um, it would be my recommendation to adopt the policy as submitted for this year.

Okay. I will entertain a motion to adopt the remote participation policy. I make that motion. Motion by Mr. Horton. Do I have a second? Second. Second by Mr. Collins. Can I start the vote of Mr. Bryant? Yes. Mr. Early? Yes. Mr. Horton? Yes. Mr. Moore? Yes. Mr. Collins? Yes. And I vote yes. Okay. Next on agenda is the public hearing for the property transfer from the civic league. Um as advertised, Mr. Durban, was 76 A41A correct parcel?

That was correct. Um the um when the Civic League was formed, um the county actually gave the um the Civic League this property and that was subject to a reverter clause that if it ever ceased to be used for the civic league purposes that that property would come back to the county. Um there is an additional parcel that uh the civic league will be conveying back to the county as well. In addition to this 76A41A, um the additional adjacent parcel is 76A88. I believe Miss Adams has um prepared the or submitted the advertisement for that.

Um and that will be held at a public hearing at the uh the joint meeting with the planning commission next week. Okay. So for today, Mr. Chairman, I would just ask that the board um open the public hearing, hear any comments, and close [music] the public hearing without any further action on that parcel. Okay. Thank you. So, I'm I'm going to open the public hearing for property transfer 76A41A at 7:32. If anyone wants to speak on it, do that with the knife.

[clears throat] [snorts]

Okay, I'm going to close the public hearing at 7:33. Next on the agenda is old business. Um, we have committee appointments. Yep. That are open if anyone makes a nomination. Mr. [clears throat] Chairman, I'd like to uh nominate Fred Bobbit to the social services board. Okay. Have a nomination to reappoint Fred Bobbit to the social services board. Do I have a second? Second. Okay. I'll start the voting with Mr. Bryant. Yes. Mr. Horton? Yes. Mr. Early? Yes. Mr. Moore? Yes. Mr. Collins? Yes. And I vote yes. Anyone else?

I'd like to make a motion to nominate Mr. Watson for the New Valley Regional Jail appointment in Mr. Justin's place. Okay. Have a nomination to appoint Mike Watson to the New River Valley Regional Jail board. Do I have a second? Second. Okay. I'll start the vote with Mr. Early. Yes. Mr. Bryant? Yes. Mr. Horton? Yes. Mr. Collins? Yes. Mr. Moore? Yes. And I vote yes. And I'd like to make a motion to appoint Mr. Early for the Carol Wellness Center board and Mr. Martin's absence. Okay. So, I have a motion to put Mr. Early on the Carol Wellness Center board in place of Mr. Martin. I have a second. Second.

Okay. I'll start the voting with Mr. Moore. Yes. Mr. Collins? Yes. Mr. Early? Abstain. Mr. Bryant? Yes. Mr. Horton? Yes. And I vote yes. And u I'd like to also, Mr. Chairman, make a motion for the NRH RDNC board. I don't think Mr. Martin's been able to attend. I'd like to nominate Mr. Newman for that board. Ronald Newman. Yes, sir. Okay. So, I have a motion to uh nominate Ronald Newman for the NRDNC board. Do I have a second? Second. Okay. I'll start the vote. Mr. Collins? Yes. Mr. Early? Yes. Mr. Bryant? Yes. Mr. Horton? Yes. Mr. Moore?

Yes. And I vote yes. Does any want to have any other old business? I would uh like to nominate Mr. Early for the budget committee. Okay. Have a nomination for Mr. Early for the budget committee. Do I have a second? Second. Okay. Have a second. I'll start the voting with Mr. Horton. Yes. Mr. Bryant? Yes. Mr. Early? Yeah. Abstain. Sorry. Mr. Collins? Yes. Mr. Moore? Yes.

And I vote yes. any more old business. Okay, we'll move on to board member comments. We'll start with uh you, Mr. Horton. I just want to thank the county for uh all the staff for everything you guys are doing for us. Look forward to a great new year. U a lot of great things happening in our county. That's all I got. Thank you, Mr. Horton. Mr. Bryant.

Yeah. Just thank the staff and all the people who keep the county going and uh thank the board for everything they do. It's all I got. Thank you, Mr. B. Mr. Collins. Just say that thank you to the staff and and thank you to the citizens starting a new four-year term. Appreciate the vote of confidence they have in me to vote [clears throat] me back in for four more years. Thank you, Mr. Collins. Mr. Early,

I want to thank everyone for all they do and for those people that come out uh every month to see county business. I appreciate that. Uh a while back uh I made a motion to live stream all of our meetings. I understand there's an issue with um equipment. I'd like to ask the county administrator to prepare uh an estimate to repair that equipment uh so that these meetings can be live streamed as opposed to just on YouTube. So, [clears throat] Mr. Watson, if you could do that for the next meeting, just give us an idea of what it would take to be able to live stream. Would you like us to just go ahead and and get it fixed?

Well, I don't know. Would this board care to know how much that's going to cost? But I think it does need to be fixed. Do you know what it's going to cost? I mean, it'll we'll absorb it through the IT budget. I'm sure there's funds. Can you just get an estimate and email it to us? Is that okay? Then we can discuss it. Yeah, I'd like I mean, I think obviously we can't do it at this meeting, but uh if you would do that, then we could vote on it next meeting if that's good with everybody.

Yeah. Also uh sometime back I I think I brought up that we need to plan ahead a little better than what we do. I think we need to look forward 5 to 10 years and come up with goals and objectives uh for the long term in cooperation with the EDA. So, if we could uh maybe set something up in the future to where we can all sit down and uh kind of just brainstorm as to what we envision the county to look like 5 10 years down the road and how we're going to get there. So, if uh we could keep that on the front burner to do one of these days, I'd appreciate it. Uh the rec department's got signups going currently for both soccer and baseball. Uh I think baseball goes through the end of March, soccer through uh or towards the end of March and uh soccer through about the middle of February. So just a reminder to those kids out there that want to play soccer or baseball to remember to sign up and I think that's about it. I thank you for your time.

Can I have one more? Thank you, Mr. Yes. Go ahead, Mr. One more. We've had issues in the past four years really of contracts when things change. I'd like to see us review every contract that we have in the month of January and at least get a report in February. What what's about to expire, what's changing, what's different, so that we don't run up against some of those issues that we've had. That's possible. Sorry about that. That's fine. I agree. And Mr. Chairman, may I throw in one other thing? Yes.

Are we going to make a recommendation tonight on the RFP for the Canaan convenience site? You can make that motion. We can. If you want to make a motion, we can. Okay. I uh I'll move that we award the contract for the Cane of the Convenience Site to Richardson. Okay. Have a nomination to award the Kane and Convenience Center site to Richardson. Do I have a second? I would second. Okay. Have a second. We'll start the vote with Mr. Horton. Can I Yes. Can I ask a question before you vote? Sure.

Just Mike, when the county and staff went in and evaluated those, what was the recommendation from the county? Um, according to the RFP before interviews, the staff recommended uh to move with um uh the uh Kingdom Clean.

Yeah, Kingdom Clean. as far as to move forward with them. Um, in order to really go by uh procurement, the board could approve another vendor, but they really need to u state the reasoning why they didn't go with low. I'll state the reason why I think we should go with Richardson because we heard information tonight that was not contained in the RFP that I think is pertinent to this decision and that's why I've nominated them. Any more discussion? Okay. Have a motion by Mr. Early and my second by Mr. Bryant. Yes. Okay. I will start the vote with Mr. Horton.

Yes. Mr. Bryant? Yes. Mr. Early? Yes. Mr. Collins? No. Mr. Moore? Yes. And I vote yes.

That's all I have. Thank you, Mr. Early. Okay. Mr. Moore,

I'd just like to echo what the other board members said. Thank staff for all they do. Thank Mike and Mr. Durban and Crystal and Jason, everybody for being here late in the evenings to conduct business for us. Um, thank the board for all they do and all their hard work and um um our EMS and police department and volunteer fire for all their efforts and stuff in the during the holidays and the weather conditions and uh just thank the board for for all they do. the it's a thankless job and put forth a lot of effort make sure that the citizens are taken care of and I appreciate that and just also want to extend my condolences to Mr. Newman and you're in our thoughts and prayers my friend

Mr. Chairman I'm sorry one more thing okay Mr. Early I'd like to nominate Mr. Moore for the budget committee okay I have a nomination for Mr. more for the budget committee. Do I have a second? Second. Okay. Second by Mr. Collins. We'll start the voting with Mr. Early. Yes. Mr. Horton? Yes. Mr. Bryant? Yes. Mr. Collins? Yes. Mr. Moore? Yes. I stay. I vote. Yes. I just can't believe you keep letting them come back and back and back. Okay, that's it. [laughter] We're done. Are you done, Mr. Moore? I'm done.

Okay. All right. So, I just want to thank everyone that came out tonight. It's good to see some people here. Um, we appreciate the citizens and the input we get and to help because we we don't know what's going on without your input. Um, and I do want to thank the staff and everyone for all the work you do. Uh, keep everything going in the county and the board members that that do serve. Appreciate your willingness to serve and I appreciate your trust as chairman. I'll do my best for another year. And uh that's all I have except I do have one statement I need to read before we move on. Um it has come to the board's attention that uh Mr. Collins recently created a social media account that dealt with county business without the disclaimer required by the county social media policy. That issue has now since been corrected, but as a consequence, Mr. Collins will be vacating his position on the PSA. Okay. And next I have county administrator comments.

I don't have any. Okay. Mr. Durban, county attorney. No comments this evening, Mr. Chairman. Okay. I'll entertain a motion for adjournment. So move. Have a motion from Mr. Moore to have a second. Second. Start the vote to Mr. Early. Yes. Mr. Bryant. Yes. Mr. Horton? Yes. Mr. Collins? Yes. Mr. Moore? Yes. And I vote yes.