Planning Board - Regular Meeting

It's going to stay. We may have we may so I can turn off the YouTube microphone.

I thought you just had to close browser once you open the Zoom, but maybe I'm remembering wrong. See how you have Zoom and the browser open. That's YouTube. Instagram. Oh, okay. No, I was looking at the icon down on the bottom. Is it actually live streaming? Yes, it is. Yes. Okay. Is the owl going? Yes, I go.

I need to go. Well, I was supposed to be on the fifth. Just close your browser. Yeah. You're going to help me on the fifth. There you go. Does it look like everything's working? Doesn't usually have a picture up there. Yeah. So, if the owls were the camera might be off. I see a red line going across it.

Oh, yeah. Down at the bottom. There you go. Good eye then. There you go. I ate my carrots. Good eye, girl. So, Don practiced that tonight. So, that on the 5th when I'm calling remotely, you should be here to set that and do that. Okay. I'll I'll be helping however I can.

Thank you. So J all set forward meeting 608 609. We need to change you guys names because we have Dan, Diane, Dawn. So you got in front of you the February 15th meeting minutes meeting which are the ones we did not approve last time.

January. Yeah. I'm sorry 15th. I don't know section that says about the solar ordinance. Didn't we actually vote to not at the next I put that I put that in the next meeting but after that you remember one of the meetings.

Well, it's a decision to resubmit without appeals hardship language. Okay, let's go. Second February 5th.

Yeah, favor. You also have February 5th. How was the workshop?

Good. It's a very interesting uh young woman who is a consultant for grant writing. Um uh she has an interesting background. She kind of got into this like sideways, you know, through a bunch of other stuff. Yeah. Um, but she had some interesting she has some good templates for some a few things. Oh, great. I kept all the templates in there. We didn't get her presentation yet, but I screenshotted a few things that I thought were important. Yeah, good. I got a file now. So, are they doing the meeting? They doing the writing again on the 29th. 229.

Oh my gosh. 219. Let's do say 219. package for one and that really nice and then down here in the Robin name and thank you. Been wearing this brace on my hand all day and I I just go I can't type with it but they gave me a soft little thing for this finger. I can type with that but not accurately. Okay, that's okay. to accept February events. Second

all travel. So, in today, um, we didn't really have anything in the permit log. I think we're not doing any updating at the moment because we get everything else moving along. Um, the public hearing protocol, somebody asked me last week, what goes on at a public hearing. So, I thought, let me just write up a public hearing protocol. We have that in the slot. Um, and this is this is a copy of what went into the newspaper for our town meeting. Um, so I did that. I sent send it straight to the newspaper and copy Kathy. Um, I do get a note back saying, "Hey, I want I'll be the one who puts that in the paper next time. Don't do that yourself." So, just FYI. And

so, the process is to send it to Kathy with the language that we want in the newspaper and then she'll take care of it. Yep. Okay. Yep. Perfect. So, there's going to be two that we're going to review at the next meeting. Um, I will have to find that link online and and signing on the Zoom. So, if you'll be on the Zoom meeting next week or on the 5th. Okay. Um, because I'll be in California and that's only 3 o'clock in the afternoon. That's still my work day. So, I'll have to be It's really hard when you're out there. It'll be tight. Yeah, because you forget about the time change. I've done it. Well, my adjust I've learned how to adjust my calendar so that it automatically shifts.

Yeah. But I make notes like I'll write in there 6 p.m. Eastern Standard Time, 3 p.m. So I know I'm in the right place at the right time. But getting to a quiet place with good Wi-Fi will be a challenge, but we'll make it work. So determine in advance who's going to lead uh and who might be taking notes in the room. Like I mean if I'm online I'll try to take notes from what I'm hearing but it's not you can't always hear what I take notes in the audience are saying and it's just important to for people to be heard right we don't make any decisions at a public hearing. We don't promise to make any changes in the ordinance at a public hearing. We just listen and answer questions.

Um uh but somebody who's has to be in charge which means we have to elect officers. That'll be next on our list. Um, so when you say people have to be heard, so taking when taking the notes, write the person's down name down if you don't get it or we'll just double and then put what they say. Um, I think you have to capture the gist of the comments. Yeah, that's yeah, the sentiments. I don't know. We have I left you guys a signin sheet there already pre-made up for the public hearing. Okay. All right. So on that night that signing sheet has to go over on the door and you have to remind people to sign it because that becomes a matter that becomes a matter of record a part of our minutes. So don't don't lose that sheet

please. That won't be take a picture of it or something. Um so put that out. Um Kathy I'd asked her to already to print out 10 copies of each of the two ordinances both the clean copy and the marked up copy. So that's what that stack of papers is. We can just sit them on the shelf and hold them till that meeting. Um, so those are all done for this public hearing. So you're all set. Um, you usually we try to read the behavior statement from the bulletin board, which one of those things up there. Yeah. I think the one in the middle

I mean we don't usually we rarely have people who are rockous and out of line but you never know right it's never a bad reminder people should we just have a copy or does that copy machine not work yeah it works it um I usually you want to let them know, hey, we're going to talk about the whichever one sewer ordinance first. Um, and I think you want to give them reasons for why we're updating the sewer ordinance. The only copy we could find did not have all the significant dates on it the last timeessed, right?

And it had some typos and had a bunch of other stuff in it that wasn't quite up to date. Right? So these are the I think these are the key points that we talked about with the select board where we said this is why we're promoting the changes to the ordinance. Right. Right. We we updated the amount of horsepower that's allowed in a garbage disposal. We completed some blank spots that were left in the previous version. We took out specific fees and billing schedule, made reference to town fees and billing set by the select board. Uh we define the superintendent to be a person or entity that is operating the sewer plant on behalf of the select board. Uh we updated formatting to be with everything else and we added dates and signatures that were missing from prior copies and those they are for them to take.

Yeah. Public to take. Okay. Yeah. It's probably good if if whoever's taking notes has at least some of you have. I'd read through it again too because people will say things like well under section 14 part A what do you mean by this? Right? So they sometimes will go into detail on specific points. Yeah. And you can say I don't know what they intended when they wrote that or what do you think it should mean and tell us what you think about it? Which I think is a good facilitation tool. You don't necessarily have to justify anything. And if people are attacking, you just uh parody back. So you think this shouldn't be that way. What do you think it should be or why do you think that or whatever, right? So you're facilitating that conversation.

Yeah. Right. um when you determine that the conversation is kind of exhausted on the sewer ordinance, you move over to the planning board. Um go through the same thing. Really, the only things that we add in the planning board, which are marked up on there, is the language that accommodates an alternate position. Uh and we cleaned up some formatting. To me, that was not a big change either. But well, we'll see. He wants to talk about sewers in the planning. Sometimes we get 20 people showing up. Sometimes we get zero people. Just never know. So great. Thanks for putting this together. Right.

Do you need a pen or anything? Are you good? I'm good. Okay. Um, I did send a letter today in cop with you all to Erica Buffkin from AFCOG who is supposed to be updating our transportation chapter uh over to Christa Chappelle from the main farmland trust. She had sent us a bunch of links to agricultural chapters in other towns which I've not looked at yet, but I'll try to look at Well, I could do that myself. I know how to find those. Okay. No, I just I thought we were youaped more, I guess, is what I'm saying. Oh, I did that on other chapters already, you know. Okay. I found that on my main.

Well, she um Christopher Chappelle emailed us and sent us links to several other towns agricultural chapters. So, I was hoping for our next meeting we could look through that for our next work session on Wednesday. We could I'm not say let's see that. Um and Garylair Greg Greglair uh we we have the habitats working with habitat maps. Eric has sent those in a PDF file. I have um I've been downloading them into one file. I'm going to add them to the thing. Okay.

So they'll be there. Um and I've got on my list of things to do this weekend. Just finish your maps. I've not forgotten you. I just need time to do it. Um, uh, I invited all of them to our next work session. I don't, but I kind of said in that note, hey, here's where we are. We're working on our inventory for this, this, this, and this. We haven't got to the agricultural thing yet. We haven't got to these other sections. Um, if you want to show up in person on Wednesday, we'd love to have you chat with you. If you want to wait till another month and see where we are and offer some other different kinds of feedback, that's up to you. But they've been invited to participate. That's great. Um, I'm going to have housing done by next week and I forget what else I need to be working on. I went and over the one that you the population started. Oh, thank you. Yes.

How are yours coming? Good. I put all the points up above and I'm just going to reread it and somebody else is going to read it. Well, I'm thinking that if we even if we have like four or five of these, what we think is like done, right? Let's put them all in one packet and go through them because then you want to look for flow and consistency and Exactly. that kind of stuff. Exactly. That's that is more team authoring than individual authoring. Like how do we make these absolutely kind of sound look the same?

Yeah. Well, and I in the note that I sent to the outside advisors, I said, "Hey, probably by the end of March, maybe early April, we'll be turning the corner into STR we have the inventory is pretty well done and we'll be starting to say so what now that we know all this background about our town. Yeah. What are we going to do about it? What do we think we need? How do we start to get a a very big high level strategy? And then at some then maybe even if we have that then then we can schedule a public work session and invite the whole town and maybe we do a survey. Yeah. And say hey these are strategic priorities that have come out of the work on the comp plan so far. have them rate them as important or whatever you decide we want to do. We can do that and have that. Would you just mail the survey to them?

We can do it. Yeah. No, I'd like to I don't know if Kathy already has this, but I'd like to start getting a database of um emails for town residents. So, we could send things out that way. You can categorize y um constituent, business owner. And uh another suggestion that was given to me was a survey for the farmers. Mhm. Around here. So um if we could do emails that if we had everyone's email, then you could do simple tools like I don't know if we still have Survey Monkey out there, but something like that. It is two. I love Survey Monkey.

I'm a big fan. So if you have a database of email addresses for folks and you can get surveys out and I think we could also leave paper ones here in the office for people to fill out. If your town sends out the crier so they have everybody's mailing address. You could what I've done in the past with something like that is either put the survey right in that town crier or you just put the link in and say hey here's the survey. Well, I really want though it to be folks from the town, right? Right. Well, you can look at those IP addresses and get those. I mean, I don't know if you can do that on survey monkey or not. I know.

Do you mean you can get the residents emails? Um, I believe you can. You can also get the IP address of the computer they took it from. Like when I do those surveys all the time, you don't want duplicates, right? You don't want some person filling out that survey 10 times, right? We remove duplicate IP addresses. Gotcha. But we've there's a bunch of ways you could get surveys out and then, you know, just have a time limit. I think the easy the way the best way to do it is the quickest way for the residents or the easiest way for the residents to answer.

Well, people can do it on their phone with these surveys. You can put a QR code on. Like I've done postcards. I did a huge California Barber survey and I made a just a simple postcard, but you are giant cow's face on the front that's like are you moving on your survey and on the back it had the link and bubble you know it was and it was cheap dirt cheap make the postcards and send them um and we had bulk mailing through the town I mean we could do the postcards in bulk that's a great idea it was quick and it caught people's attention because not everybody reads the prior but you could also put them at the post office or the big apple that's true encourage people to take them anywhere go to But put them in the town office and leave it out there for a chunk of time.

Yeah, we're really Well, just let me know where I can go. Okay. To help you on that offer the working session. Yeah, Mr. Pre and I have a great I have a bunch of discounts. They send me stuff every week. Oh, great. Like most postcards and stuff.

Um, what else is on the plan? Um, anyway, you should check your email if you haven't seen that email that went out to everybody here plus Erica and Christa and Greg. Um, Lyn, do you work or can you make it to a four o'clock meeting? I didn't know. I was intending on coming Monday nights, but I was in Auburn for for like half of the day and by the time I got back into town, I was pooped.

That's funny. Somebody just said, "Does she does she work and can't make at 4:00?" And I'm like, "I don't know. I did my work from home." Okay. What do you do? We have online. I have I'm into two different businesses. Okay. Cool. All right. Um, since Tom resigned, we do have to elect all new we have to let the board chair a co what's the word? Vice chair.

Okay. Not to interrupt you, but am I looking for the email for Christa? You and Christa. Um, it should say comp plan meeting 3:25 or 2:25 or something. I look that up. Yeah, that's the one. Okay. So, I'm going to nominate Daniel as chair. I second. Yep. And I was going to nominate Rob as vice chair.

Oh, that okay. Okay. I hope you still be secretary. Yes. Yes. I second that. I've heard it. Please and thank you. Yes. Yes. Yes. Yes. All favor. Absolutely. that.

So, the discussion is also, do you know of anybody who would be another alternate? It's always good to have a bat. You might see if uh Brad would be willing to take on that role because you don't have to be there all the time. I don't know. It's been a year,

months, six months. He might be ready to play since he got off. He's very good. Yeah, he's very good. a young attorney's local. Cool. Um, but they had new baby. That was the So, I guess we don't have to have an alternative right this second, but it'd be great if they kind of keep that in mind. And if you think of somebody there, the guy that's been showing up to came to a couple of our meetings. Yeah. I don't remember his name. He was in the one of the notes. Oh, he's in the budget committee. Yeah. Oh, Steve.

Yeah, I just actually I just saw him in Hanford yesterday. I think you see him again. An alternate position. I did. You did? I did. Ask Kathy what his name is because he would have I'm thinking it was Steve. I know his last name and email.

Silent. I meant to bring you out the budgets from last year because it's the budget committee's meeting. We don't have a agenda yet of when. Usually we get a night that we're assigned to come and present the planning board budget. Um but let me find it and I can I'll get up on the screen. Who's on the other committee? I am just besides you. that guy Steve and a couple of other Malcolm Ray is on I think so. Yeah.

And there's another woman I believe again Brian Jordan still on too. budget. I have a budget schedule. We have Malcolm Ray is

1920 2029 22 20 those are five people 5 25 26 that's Steve me and Karen Karen Kilber Who is it? Gilbert. Gilbring Scott Jackie because

Oops. really big columns and rows. There you go. All right. So, this is what we had proposed last year and I'm kind of what we actually got approved. If we if there's a town meeting warrant book your town look up in that on that shelf, it'll tell you if it's actually I will ask for I meant to ask him for that today. an update of how much we spent against our budget for this year. Um, okay. I'll try to get that from her tomorrow and then see if I can send you guys.

You want the 2025? Yes. Because in there is the warrant of who? Mr. Mineberger is going to be 1017. Oh. He's so cool.

He's still doing good. Yeah. Uh our oldest resident, right? He is a protection animal control plan. So, we were approved for $4,620. Well, it says budget pass $470. That was 2425, right? So, that was approved for 2425 which was last year. So, it passed for 4670. Oh,

we we went to the budget committee and just said, I think we just round that up to 500 because we never had five full members. Mhm. Right. And they said, nope. Not get $5,000. We'll give you 4,620. Fine. So, if I'm going to update this, I would say this is our budget for 6.7 something versus

Yeah. Yeah. I don't know what that is. My phone. So if we if we actually had all five people a chair um and there's an all too

well Well, that's going to be if we're paying the ultimate, then that's how much we have. We we budgeted $730 for office supplies, which we never really use that much. Um, we almost never use our mileage in person but we could um we used to go to training in person. I know we just everybody does it online. Nobody drives anywhere. So

I wouldn't mind doing more training. Doing what? Doing some more training. So if you want to I go up the training and down the mileage or down the office supplies. So not asking 50. Well, so let's drop mileage to 100. Yeah. Um I think the kid asked for it. I was getting supplies maybe.

Drop to 500. training too. Maybe actually obviously with the vis now we at one point I think we rented the historical society for one of these public hearings because it has more space and if we're going to hold like a media and brainstorming meeting and actually hope to get more people that can fit in this room you know out there um we might want to do that. I think there's we did pay them because you know they're a nonprofit trying to help out. I think there's like I think I got them um we haven't put that many notices in the paper and those are only like that's about three notices uh which I think public hearings are the only thing you have to publicize in the paper. I think there for those two notices. I think that was $60 for that little tiny notice right there that B

$60. Yeah. Well, based on the number of words, how many spaces you make up and uh $60, but we don't do that very often. And it might be it might be less if we're I don't know when else we'll be doing it. If we this is four ordinances here, the next public hearing would probably be on the comp plan. Yeah, I'm guessing. So that would only be one more. One more. And that and that would be if we do it before June, that would be this fiscal year after July. So you've only How much have you used in this year's budget for that? I don't know, but I'll find out.

Uh so this is at 5,120. So Our request for next would be maybe 5200. Yeah. We okay with something like that.

Yeah. worst they can do is say no and we'll have to rework it. Yeah. Well, I think I think that based the fact that we have full numbers plus an alpha which is a good idea to have an alphabet. Okay.

Which would be kind of hurting right now if we didn't have an alternate. You be a four person one. Well, we were three for about five years. So, yeah, everybody just had to show up all the So, you came here sick as a dog no matter what. That's right. We dragged your poor sorry body in here and made the boat. Oh, we brought your bed, too.

Okay. Uh so we can either go back and do some additional work against the comp plan or can be done really early. Whatever you guys want to do that to a journ unless you guys want to work on confident. Oh, okay. You said you're still going to be working on the map, what's town owned and everything. Yeah. Yes. My only idea was on that was to try somehow connect the things in town that might interest people like a walking trail or something that would interest people to to grab them, you know, and uh that's why I wanted to see what the town owned around. See if we can link them in any way, you know.

I think it'll be helpful for the future land use Oh, absolutely. document that we have or the recreational document that we have. Yeah. Um I think we can use it whenever the first we got to see right how you going to use something that you don't know right is available so yeah okay so motion to return

second close. Yeah. So, just go and close the zoom. We still should write that down very easily. Okay. And Shand or my sister up to

and I'm waiting to find out who the new sewer