City Council - Regular Meeting

She in Hawaii till the end of June as a grandson getting married. Yep. Just got outside today and nice. The sun is coming up. Good.

So nice to see you guys. Yeah. Okay. Oh, good. There's Anita. Sorry about that. Let me turn the recording on too real quick. Back up. Thank you. You're welcome. Morning everybody. Good morning. Sorry about the delay folks.

Okay, so good morning. Welcome to the Monday, May 18th, 2026 meeting of the Parks and Community Services Committee. I'd like to call the meeting to order. Is there any public comment today? No. Okay. Seeing none, we'll go ahead and start um we'll go ahead and start with our one item on the agenda, and that is to discuss our uh member worksheets and the different amounts that have been uh turned in by the committee. So, I know um can we share We're going to share the worksheet with you guys so you can see it. Um and uh and if you can't see it this way, we'll uh we'll email it to you. Not I I already emailed it, but it should be in your inbox as if it doesn't work.

Okay. Okay. Can you guys see that? There we go. I do. I see it. Okay, good. Great.

So, let's just go through it. Thank you everybody for getting your numbers in in a timely fashion. Um, and thanks to Sherry for getting it all compiled for us. Thank you. Thank you. Thank you. Thank you. Um let's just go through each uh applicant and the final recommendation and if anybody has any questions or comments um we can go ahead but we'll do it uh organization by organization if you're okay with that. So I lost this so there's nothing I can share. Oh weird. Do it blank. Okay. So you guys have a copy of it. Okay. So I can share it. So I should have asked this before. What um are we waiting on Tom or I don't I guess he's not coming.

So he didn't No, because it's almost 10 minutes. So no. Um so are you okay doing it that way by each organization? Yes. Okay, great. So Canon Beach History Center and Museum uh the final recommendation is 3 Oh, their ask was 408. The final recommendation is $3,74.80. You guys good with that? I I'm probably going to reserve comment until we go through the list and then maybe comment on the general idea of it. Okay.

I mean, I'm I'm not going to challenge anybody's community grant amounts. Okay. All right. So, uh Canopy Charts Association asked 18,374. The final recommendation is 17,2260. El Centro Northwest original request 5,000. Uh we are granting them 4,44720.

I did want to make the comment that we did get the corrected ask from them and they asked 475. So my suggestion is that the two allocations of 5,000 be reduced to 47.95. They're asked. I'm one of those. I'm fine with that because we can't we can't game it and recommend an amount higher than they've asked to get the average up. Oh, okay. Yeah. So I'm going to go right. So I would ch change marks to the or

that should have been brought up at our presentation meeting because I was not aware of that and and would have adjusted my amount accordingly. We talked about it uh when we very first met to talk about uh if we had any questions about the of about the applications, right? and and Sherry did reach out to them and ask them about the discrepancy and uh and they emailed back with the correction. I did not get that memo or information. So, I I can adjust my amount accordingly, but that's why I put 5,000 because I wasn't aware.

Although I did know that there was a question, but it was never answered to my knowledge.

Okay. Uh then when we turn in our finals, if you and Mark would like to adjust yours to 4,795, that would be awesome. Thank you. Uh the harbor asked 20,000, our recommendation 14,69640. Wildlife Center asked 10,000. We are recommending 9,37440. Restoration House asked 20,000. We are recommending 14,9640. Can Beach Academy 12,700 We are recommending 11,543. Poster Theater 6,800. Ours is 6,229. North Coast Land Conservancy 6,000. Our recommendation 5,61260. Ecola Creek Awareness Program 21,000 our recommendation 16,41620 Helping Hands 15,000 our recommendation 11,769 South County Community Food Bank 5,000 4,64720 is our recommendation. Sunset Park and Recreation Foundation 3000. Ours is 2,67640. American Legion 8,75. We're recommending 7,666. Sunday Supper Program 15,000 request 8,66760. Tolivan Art Colony requested 26,300. Our average is 22,56.

Fire Mountain 2500. Our recommendation 2526360. Camp Kowanalong 9300. 857260 is our average. Can Beach Chorus 3500 3359 is our recommendation. So I I think it looks good and I find it interesting that um you know most of the organizations got fairly close to what they asked for. So um let's discuss what you'd like to discuss about this. I think it looks good too. you was uh we look fairly consistent in there. I'm thinking looking at my numbers, the one that I might have been an outlier um that's popping out to me would be the uh a Sunday supper program. And so just an explanation on that. So would be is it's a it's a for us it was a new request and so I do believe in kind of a um leg legacy and loyalty for the folks that have asked in the past and delivered on that request and such. Um, the other is is is um I can think I've heard others comment on on also is looking at what's the what's the biggest impact favorable impact to the to the say the South County community and not to make a makes Mason Dixon line if you will, but you know there's a lot of other sources for for grants elsewhere in the county and and where a priority would be to the uh residents both the number of people influenced and in our u general area. And so when I heard from that, I was kind of listening close. It sounds like it was based solely in Atoria. Um, and we might get some others coming from there, but I didn't I didn't hear

Seaside. Sunday Supper Program is Seaside. Seaside. Okay. Well, I was I was wrong with that when I went back and took a look at it. I thought I saw that they had two locations, but when I was listening to them, I thought I I thought I I thought I heard that it was primarily um up in Atoria, but that I I I'll be corrected if that's wrong. But that's the only reason why you saw on on mine lower as well as wanting to um kind of be able to have the funds available to hold my number up higher for the other organizations.

I had a little bit of a different mindset. Um the ask was for three freezers, identical freezers. And so to me it made sense. You either pay for one or you pay for two or if you wanted to the full amount. But it, you know, an amount that was in the middle really was a, you know, didn't make sense because they that was some more extra money that they weren't wasn't going toward what they wanted in my that's the way I viewed it. Anyway, I'm just going to throw that out. Yeah, that's that's was pretty much what my rationale was that they asked for the three freezers and I I gave them one. Yeah, I did.

For one freezer.

Perfectly reasonable. And that opened up more money for other organizations, which I I'm I'm not sure how I feel. I mean, I get it and and these numbers are fine, but you know, it's like nobody gets what they ask for, you know, no matter how little or how much. And I I'm not quite sure how I feel about that. you know, on on one hand, I feel like some of the asks are so small, especially given our community uh specific uh organizations that I I just didn't have it in me to not give them what they asked for, you know, because I I don't know what that means for them, you know, that they're a hundred bucks short of what they asked for. So, do they, you know, have to write a personal check or, you know, do they have to go to another source for the balance? You know, and I'm just using $100 as a small example, but that's that's sort of how I I just either gave them the full amount until I, you know, the ask was large enough that I I felt like a good amount was going to be helpful. I think I looked at it the same way is that basically I made it easier on myself. If they asked for 5,000 or less and they were an established institution in the area, I just gave them their ask,

right? It's just harder with the larger requests. Yeah. You know, it's hard to with all the requests to say give one organization 20,000 when Right.

Yeah. you know, and and there's an organization that, you know, every year the ask goes up and up and up, you know, and I'm I'm not I wasn't clear by the presentation why why the asks keep going up and up and up, you know, there there wasn't any, you know, well, and I get, you know, gas, lodging, you know, just um reasons for um additional expenses, but it wasn't clear to me why the ask was so much. get it. It's the hardest thing I think we do as a group. It is.

It's so hard to me. Yeah. And I I appreciate everybody's time and thought and and way that they come at it, you know, and and that's where, you know, I think I've said before that I look at it that, you know, our specific community and I believe in in loading, you know, the the front end of, you know, for kids when they're small so that hopefully these programs that are dealing with people that are really struggling um don't um have to come into play so much. Yeah. You know,

you know, through education and art and and that sort of thing. I think it's so important when the kids are young to really get them involved. Sure. Builds their foundation. Yeah. Okay. Anybody have any other comments? Um, I don't know if you're required, but I know that Mark and Anita have 205 that they can allocate somewhere else. Is that how much? Thanks for doing the math, Sherry. I was trying to do the math, but I wasn't taking notes. I appreciate that. So, would you like them to do that at this meeting or do you want them to send it to you or what? Um, it's up to them.

Be nice to do it now so it's clean and it's recording. Okay. No pressure, guys. And we can't we can't go over the ask, right? Now that we see the average. Yeah. So, I would correct the ask number on your spreadsheet as well. I already knew that. I mean, I can't because for some reason Trevor's locking out, but as soon as we figure that out, I'm taking notes on here. So, I did some quick math while while they're thinking. For the most part, the requesters are getting 90% or better. Yes, that's awesome. Isn't that awesome?

The ones that are lower than that are the harbor, which is getting 73.5%. Um, restoration house, which is getting 70.5% of their ask. ECAP creek awareness is getting 78.2. Helping Hands get is getting 78.5. The lowest is Sunday supper at 57.8% of their ask. Um and Tola Arts Colony is 83.9. So I I like to look at those and and just kind of think about why are they lower in that sense. um those were were the larger asks and probably the in my opinion um the ones that were probably a little harder to get your head around. I mean some of the smaller asks are so easy to understand and that I appreciate that. Um so that's just another way to look at it.

Yeah, it's good information, Les. Thank you. And and with that, I I would probably give my $25 uh to Tolvana Arts.

And I'll go ahead looking at my recommendation compared to the average for uh restoration house. I'll go up 205 for that. Perfect. Thank you. That makes it easy. Okay,

great. So, if you guys are all okay with that, uh we will approve the final at our meeting on Thursday. And um yeah, does anybody have anything else this morning? Um I want to I did want to say I thought it was really smart for Ellen Mary Ellen to bring the kids. That was that was really sweet. Yeah. Yeah. Get get them started early in their civic duty. Yeah. But I liked Mabel's response to, you know, how did you get picked? Fair enough.

Exactly. We all start that way. I don't know. She told me. Yeah. Um, and I just wanted to say thank you to Sherry for all of this and for getting the minutes for the meeting last week out so quickly so we could have them as we needed to to look at anything we had forgotten that we heard during the um presentations. So, thank you. Thank you. Thank you. Big thanks Sher.

And in the good of the order this week is National Public Works Week. It's from May 17th to the 23rd. If you see our guys out and about, please thank them. I've never They are working so hard. Those guys are really working hard. So, um, and everything that they do. We'll start with Trevor. Thank you, Trevor. Pretty much hold it all together. You're kind of the glue. That's right. Yes, thank you. I just wish some people I I wish some people um could walk in your shoes just for one day. I think people would be bowing down.

I'll take some volunteers. Soon as you get back, Betty, we got a jacket for you. Okay. Well, if there's nothing else, thank you again and uh I'll adjourn the meeting and we'll see you guys Thursday at 9. Thank you.