City Council - Regular Meeting

Good evening. I'd like to welcome everyone to the Tuesday, May 5th um meeting, call the meeting to order and ask for approval of the agenda. So move second. Yeah. Well, I thought amendation. Okay, let's start over. We had a dress reversal. Okay. I'd like to call the meeting to order. Tuesday, May 5th. Um before we approve the agenda, we do need to take item number five off the agenda. Move to approve the agenda as amended. Second.

All in favor? Yes. Much better. Okay. So, next we're going to have public comment. If you'd like to make public comments, I'm going to give your name and mailing address when hold on come up to the podium. uh keep it under three minutes and remember to be kind and respectful. Is there anyone that would like to make public comment?

Hi, I'm Sally 5200 Southwest Barnes Road Portland, Oregon and also 239 East Montro in Canon Beach. I'm going to apologize before I start just to say I'm a little bit wound up today. Um, it seems there is no recourse for the respondent in a land use case when the appellant cancelled at the last minute. We were scheduled for a hearing tonight in the Shelton case and only found out at noon that the case was cancelled. Twice this has happened. the last time on December 9th when I cancelled my neighborhood association meeting to be in Canon Beach and learned at the hearing that the case was continued 180 days till May today. This behavior or tactic inconveniences the respondent, city council, and the city. My husband and I would like to suggest that the city consider implementing a reasonable notification period for a no-show and require a tangible show cause for the delay or cancellation. The shelen case has already consumed 10 months of our lives. Now there's a request for more time to explore an ADU and Talibana design. At this point, we are facing a total of 15 months of uncertainty, expense, and preparation. Thank you.

Thank you.

Anybody else? Tim Remy, PO Box 429, Canon Beach. Um, I'm here to just make a couple of remarks on affordable housing. Um, I I sure hope we make some progress here. This has been way too long of a process. I think our our affordable housing discussion started 2022 and we've just got to make some progress. Um, first of all, I wanted to just mention on the the FAR reduction. It's not clear to me and it's not clear to lots of people why reducing a bar from 6 to46 helps affordable housing in any way. Uh it seems like social engineering and social engineering run them up and it does not serve the purpose that's at hand and we should take that to her. thinking about uh Bob and Penny Rice. I wrote about this a couple of months ago. $18,000 in system development charges and building permit fees for a can't remember how many square feet or let's just say 600 square foot ADU. I mean, it's just insane. Was already going to cost them a half a million dollars to build this. they were going to move into it. And we just can't do this kind of madness of system development charges and building permit fees for ADUs.

We can easily address this and wave these fees. And that leads me to the building fund. I'm on the budget committee. We're going to have a chance to talk about that, aren't we, Ken?

We are. building fund was supposed to go down this year because we added more costs to it. We added another I think a half time FTE and it didn't go down. It went up. And this really is just madness because the building fund is money none of us can ever touch. I'm happy to give money to you, do good things with money, but the building fund doesn't have any of those features. And so if we're charging Bob and Rice building permit fees to go into a fund that we can never use, that is the definition of madness and we need to stop that. Thank you.

Thank you. Anybody else? hate when I don't have um Michelle, you know, box 719. Um so I just wanted to keep echoing, put a cap on the STRs, put a cap on the STRs, put a cap on the STRs, please do it. Put it on the agenda. Talk about it at Good to the order. That would be great. And then on that same note, well, not the same note, but um I like to echo what Tim was saying, uh the meeting, the housing meeting that was housing opportunities kind of went south. I feel like it turned into I guess a pitch and I had said something maybe two months ago about how these meetings are kind of going unchecked with timing and that ended up being like over three hours long with not a lot of headway for much of anything. So that would be nice to see on an agenda too. So put a half of the STRs please. Can we put that on the agenda? Can we do that? Can we do that? Okay, that's it. Okay, thank you. Beautiful. Anybody else? Amber Amber. Um, so I obviously have the same opinions about the STR. So I think that's something we can do now and I don't see a need to wait. But what was shocking to me was I was at the history center on Friday for a lecture and noticed that on the wall, one of the articles that is prominently displayed on the wall history center is talking about the STR conversation that started in like 1972. And so I'm like, why are we in 2026 having this conversation? And that just seemed kind of absurd. And so I thought,

why do we have to talk about something for almost 50 years before we do anything that's meaningful and lasting that solves this problem? And so I just wanted to point that out because I was a little shocked to see that on the wall. I thought, oh, this isn't something that's come up since the pandemic. This isn't something that's come up in the last 10 years. This has been something that's been going on for 50 years in our community. So I just feel like why why are we dragging this kicking the can? And I think like the woman that was here for the Kelly meeting, she made a very salient point. While I didn't like the time share pitch, I think that she did a great job of saying that if we keep waiting, it's going to push it out further and further to a point that it's not attainable. And I think if we're already close to that right now, so why keep waiting? Like 50 years ago, how much easier would it have been to solve? And that's that's all I that's what I wanted to say. So I just would hope that we can get to a place together where we can make some effective change here. Thank you. Thank you. Anybody else in the audience? Uh I want to address uh very shortly the uh video that published on last Wednesday regarding the dunes coalition. Um and how involved in that and uh we were very briefly um contacted a month or so ago and asked to be um involved in his video. Um and it was quite a discussion about it. alert um and first investigation we end up doing it with the understanding it was about doom safety and uh access and such um I don't think any of us I know I didn't really have any idea that this was

really a political video um and now it is very much uh so I want to make the statement from the fire district uh that we as a fire district do not want to we we are neutral that is stands the fire prior district uh I want to apologize city because I feel worried this video uh was so negative to the city and that is not being changed prior district we've asked to be taken out that video be taken down be taken out of it and I would really like to see that happens um again we are in we have no political involvement u and this turned political so I just want to stand city and citizens sorry And I hope we're looking down here very soon.

Thank you. Thanks. Anybody else in the audience? Is there anyone on you raise your hand, please? Yes.

Good evening, Dan.

Hello, Diana Turner, PO Box 211, Canon Beach, Oregon. Mayor and counselors, I am speaking tonight on behalf of the friends of the dunes at Canon Beach, a grassroots group working to protect our coastal resil in scenic beauty, biodiversity, and recreational opportunities for residents and visitors alike. 12 years ago, our group formed in response to our neighbors at Chapman Beach's application to bulldoze our dunes to improve their views from inside their oceanfront houses. This application, coupled with Breakers Point's more frequent applications to bulldoze or grade our fordunes, led to a five-year process as our community wrestled with understanding the science of our latoral cell and dunal ecosystem while striving to preserve as much of the dunes natural process and strength while balancing the competing desires of various factions within our community. As those of you who journeyed with me through those difficult five years of endless meetings knows, it was not a unifying experience. Just like the two recent initiatives, this revision processes unfortunately seemed to only solidify deci divisions within the community. Since then, the friends of the dunes community and I have continued to learn and advocate for our dunes and shoreline. Every day, I'm in contact with academics, geologists, engineers, state regulators, environmental attorneys, and advocates, the people who've devoted their life's work to understanding and stewarding our coast. Like today, I participated in the development of Governor Cotek's plan for a resilient Oregon, focusing on coastal hazards and how to build resilience

within communities. And with our state's many experts, I've devoted over 50 hours serving on OPRD's rule advisory committee to update the state's complex shoreline regulations, incorporating the latest science and best practices while upholding our beach bill. And ironically, in light of this new initiative's claims, over the last few months, I've collaborated with the Cascadia COPZ Hub, OSU, UFO, U ofW, OPRD, DCLD, ODOT, Doami, Washington State Ecology, Oregon Crant, and Environmental Nonprofits and Attorneys on the educational materials on nature-based solutions for Elro. control. While these materials won't be released for a few weeks, I can share a small sneak peek. One of these solutions with the longest history and best success rate is dunes enhancement, which basically means building dunes like the ones we already have using the same beach grass and dune grasses and native plants that we already have. because these dunes with these grasses and plants make us the most safe and protected. All of this is to say if there's a question regarding the dunes, I have the answer or know the expert to ask. And if this initiative passes, I look forward in joining you in the years ahead during this long process. Thank you.

Thank you. Anyone else on Zoom? No. Anybody else in the audience? Okay. Thanks very much. Okay. So, our first item on the agenda is a presentation by college.

Good evening, Mayor and council members. Um uh Recology Western Oregon uh annual report proposed rate increase uh is before you tonight. Uh the background Dan Blue, community relations manager from Recology Western Oregon will present the annual report. City Council along with her proposed rate increase which will be effective July 1, 2026. Thank you. Do you want me at the podium? Mayor Okay. Yeah.

Um great. Well, good evening. uh Dan Blue, government relations relations manager for Rology Northern Oregon, but I also support our Ashton area a little bit as well. With me in the back are I want to introduce Sean Lamont. He's our new operations manager. So, he uh manages all of our North Coast operations out of our Warrington site. And next to him is Claire Walcott. She is our newish um waste zero specialist and she supports all of our communities at the coast with education outreach. She'll talk about that a little bit in the presentation. Uh next slide please. So tonight we're just going to go a little bit over we're going to kind of shift things up from the last couple years and jump right into the rate review and then I'll talk a little bit about some operations updates recycling modernization act update those kinds of things and then answer any questions you have. Next slide please. So yeah, jumping right into the rate review. Um, unfortunately, you know, this is another CPI year. Uh, we are seeking a 3% uh rate adjustment across all of the rates. And the primary drivers on this are um fuel, which I think every kind of recognizes has been a challenge. Pretty big hit to our operations uh here at the coast for fuel. Labor rates are continuing to creep up. They also kind of tie into inflation. Um and then there also is a tippy increase at Kat uh landfill headquarters landfill in Kitz County. Those are the primary drivers for a rate adjustment. What this would look like as a CPI adjustment um is a $12 a month increase for the 32gallon curbside customer and $1.90 a month for the most common customer which is um a dollar 90 customer site sorry and that includes your recycling services. Um so just a little bit about the rate review process and this might be a repeat from

last year for many of you. Uh our annual financial review we we submit reports by April 1st to the city manager. Um those reports uh include our actual revenues and expenses from the previous year as well as projections um going into the the current uh next 12 month cycle. Uh so within our franchise agreement, it's a cost plus model where allowable costs plus a reasonable operating ratio are built into the rates. Um so in your council packet, you should have a cover letter from us, our annual uh financial report uh which shows previous and projected as far as the changes in the middle. Um there is also the full proposed rate sheets to be effective July 1. and then uh at also our third party financial review of our collection company here at the coast. So we can switch to the next slide. I just want to show you what highlight what the the rate uh adjustment would be for that 32 and curb customers circled as well as the 90gallon per second customer. That's what the residential rate sheet. That's an excerpt from that. Next slide please. And then here is uh what that 3% impact would be for commercial businesses. Um so and then next slide and we can I can handle questions on the financial review at the end. I just have a few more slides. As most of you know, we're 100% employee owned company. We're very proud of that fact. Uh we serve 138 communities up and down the coast. Um sorry, up and down the west coast. Uh within Oregon, we have three compost facilities. We operate uh three transfer stations of our own including one in Atoria. Uh and then we also operate metros uh two large transfer stations in the Portland metro area. And then we have five collection companies within Oregon including North Coast collections

here. Next slide please. This is just a visual of the communities we serve here at the coast uh between the collection company and transfer station. We also have a small satellite yard in the where we have a couple of truck station and a couple of drivers that live down there and serving our county jurisdictions. Next slide, please. Just a little bit about our waist zero services. I know Claire was able to participate in the the 12 days of Earth Day recently. Um and really happy that she's able to support the community that way. We do a lot of different events here uh at the coast. Um, beach cleanups, everyone's familiar with, mahala meto cleanup. Um, we also do compost giveaway, which I think Claire just did. Uh, and we collaborate with a lot of different organizations here at the coast. Couple of programs I want to highlight. Uh, we have our coastal Oregon artist residency program. It's been going on for many years. Uh, Claire will collect me, correct me if I'm wrong, but I believe applications are due here in the next 10 days or so. where

just ended and we already have introduced it.

Okay, just ended. Never mind. So, we're really excited about continuing that important program. It's sort of a signature program for uh rcology. I also want to highlight that we did our earth our earth poster contest again this year where we had schools uh school uh students submit posters and we had a contest and selected one and got ended up on the t-shirt for a page which is pretty cool. Next slide please. This is just uh to reinforce our uh artisan residency programs and it's it's done in California and Washington and here in Oregon. We have uh seen thousands of amazing pieces of art produced uh from trash that would have ended up in the land. So that's what this slide is illustrating. Next slide please. Just a couple of updates on the recycling modernization act. This is the uh producer responsibility law that went into effect July 1 of uh 2025 and it didn't see a lot of changes here uh hurricane and beach except that we have now implemented the uniform statewide collection list which means people who live in the valley and come over here um should see the same exact list of materials that they can recycle in their curbside carts. We added a couple of materials uh under the USCL list. So now you can put nursery flaps in your recycling. You can put tabletop milk cartons or aseptic containers kind of like what almond milk comes in, shelf stable containers. Uh we did take foil off the list because it just burns up when it goes to the recycler. So it doesn't contribute anything to the uh to the uh the end product so to speak. So that's some of the changes that came up. um you are probably going to be able to benefit from having an expanded recycling depot uh paid for through the RMA funds. Uh it's called a recycle on center. If you go to the next slide,

our Ashlin Recycling Center was the first one in the state to get one of these boxes and it's there to um provide recycling options for hard to recycle items like styrofoam, plastic film, six-pack beer, rigid plastic holders, and a few other items. and uh we don't service that they the circular action alliance the third party uh producer responsibility organization will provide those services at no cost to communities so hopefully one of those can go into your uh recycling center here a potential

potential and I can connect you with the right folks there to talk about that so uh that's exciting and then I think next slide um I wanted to touch on some customer service changes is um I'll I'll be honest like when I first started 3 years ago it took a long time to get through to our customer service team. We've identified this and over the last 18 months we've worked very aggressively uh and very happy to share that our hold times now are averaging 30 seconds compared to well multiply that by a larger number and you get to where we were a few years ago. This is now sustained over 6 months at 30 40 seconds. Um, sometimes it goes up first day of the week or billing just went out. It does fluctuate, but on average we're hitting those low hold times. So, we're really proud of that work. The other thing I wanted to to share is that we're dealing with a 40-year-old customer account system. Um, and we, you know, we're 106 year old company. It's taken us a little time to get to the to this particular part of the modern age. We are updating to a modern uh customer account system here midsummer and that uh is going to provide a lot of benefits to customers in terms of um better information about when their truck is coming to pick up their carts. Um quicker access to information when they do get on the phone with our customer service team, an improved billing system. There's a lot of benefits both internally and for our customers. There'll probably be a little bit of a, you know, transition time where where it's going to be a little challenging, but um this is not new to Rickology. We've done this in other sites within our company and so we're learning from those experiences each time we convert a company and we're going to do that this summer. So I think next slide that finishes it off and I'm happy to answer any questions um from anybody questions.

No, I appreciate the expeditiousness for asking. That was that was nice. But I did have one question. The um the additional depot you're talking about your RNA. Yes. Um is it is it 35T conics? Is that what that No. Uh that one I think was a 8 or 10 by 20. So they're pretty tiny. Um pick up a small footprint with like maybe a parking lot or parking spot and a half. Um, we actually are looking at maybe sliding one into one of our transfer stations just as it fit. So, that's what what do you have to do to get them?

Um, there's a relationship with uh Circular Action Alliance and so the city would probably need to sign an agreement with them do um sort of a a financial contract where the nice thing is uh they do provide servicing of the container, no cost for the container itself and the equipment within it. And then they also provide uh 0.25 FTE of an agreed upon FTE to uh keep eyes on it. Open it up in the morning, shut it down at night, and it would be tied to the same operating hours that you already have. So there's no additional cost. It's all funded through the packaging manufacturers CPR program. Yeah. Kind of cool.

Yeah. Good potential, right? Other questions? So fuel is budgeted up 26%. Yeah. Um health insurance budgeted up 17% lower than national average. Yeah. Prices will hold steady and or be reduced once uh once record once uh gas prices go down and uh and we solve the health insurance thing. Right. If I can solve all of those problems, maybe have a different pay scale.

No, I I recognize this is the third year in a row we've come in for an increase. What what I do know is we've tried to stay within CPI and we do that um uh to your point to try to avoid future bigger jumps uh bigger requests. And uh I can tell you Metro Region has raised like 10% per year for the last four years. And uh we're we're trying to just stay in front of that. I it's never fun to have to come ask for a raise on the rates, but um we're trying to do our best to keep our cost low um and avoid, you know, those bigger fluctuations that are harder on uh customers. I think you've done a good job despite those challenges. Thank you. I appreciate that.

At the beginning of your conversation, did you say when the rate increases? July 1st. That's what I thought. Thank you for And that is just stipulated through the franchise agreement. It's it's not one of those things where we're asking for a larger than 4% increase. You'd ask for a vote. Um this is part of the franchise agreement and so it's kind of an automatic adjustment, but we like to come and share it with you and answer any questions you have about it. Well, I would just like to say thank you to college's efforts in our 12 days. It's a pleasure to work. Thanks. That all goes to clerk. Let that go right past me, please.

Anything else? Okay. Okay. Thank you for your time. Thank you. Thank you. Thank you.

Okay. Next on the agenda, we have resolution 2604 creating the arts commission public art privacy. Bruce.

Thank you, Madam Mayor. result of ordinance 24-07 which expanded the tourism and arts commission uh purview the commission has prepared a draft art draft public art policy through the city council's review and consideration public art policy is made up of guidelines for the purchasing and procurement of public art it is not the actual criteria specific criteria and additional details will be included in the call for staff recommends about resolution 2604 and recommends the motion. I move to approve resolution 2604 creating a tourism and arts commission public art policy.

I move to approve resolution 2604 creating a tourism and arts commission public. Any discussion? Okay, roll call, please. Council, yes indeed. Council H. Yes. Councelor Hay, yes. Council President Kirk, yes. Mayor N. Yes. Okay. Thank you. Next, we have a couple of proclamations. Uh the first one is to declare National Public Works, May 17th.

Thank you, Mayor, Council members. Uh since 1960, the American Public Works Association has sponsored National Public Works Week across North America. More than 30,000 members in the US and Canada use this week to energize and educate the public on the importance of public works to their daily lives. Planning, building, managing, and operating at the heart of their local communities to improve everyday quality quality of life. This year's uh NPWW theme is rooted in service powered by community, which acknowledges that the roots of service run deep in public works. It's what has propelled public works innovations that have public communities evolve into places where they can lead lives of purpose and possibility. Some work like building roads and bridges or water lines down Highway 101 are highly visible. While other public works contributions like maintaining water and sewer systems are sometimes hidden from view. Together, these efforts form the foundation of thriving communities, reminding us that every project, seen or unseen, powers the connection between service and the people that it supports. The city of Beach would like to acknowledge its public works department for the hard work and dedication given during any hour of any day when needed to support our city. And there's a suggested recommendation for the adoption of the proclamation below. I move to adopt prop proclamation 26-08 National Public Works please.

Any further discussion? Okay. Roll call, please. Councelor H. Yes. Councelor Gay. Yes. Council president. Yes. Councelor. Yes. Yes. Are we going to have a get together or something? Um I I we'll work on that and we'll let you guys know. Yeah, we did. And I think that a lot of us haven't had a chance to meet all the public works people who work for the city and it be a great you know we had a lunch one time which was really great. You got to talk to people and meet them. So I'll clear it with my boss and we'll make it happen. Okay. Let us know. Y we would like you guys do a great job. Awesome.

Any day any they're a little busy right now. They are a little busy right now. But yeah, we could do it if possible do it during that week, but whenever we'll make it happen. Yeah. Okay, great. And the public works team is very kind as well because we're willing to share National Public Works Week with EMS. Thank you.

Never had an introduction like that before. Jim Gregman should be doing this, but uh we're going to be doing consideration of proclamation 2609 emergency medical services week. It's uh May 17th to the 23rd of 2026. The 52nd anniversary of EMS week theme is improving outcomes together. Improving outcomes together extends beyond medicine. It's a collective responsibility that involves investing in the people behind the care with fair pay, safe staffing levels, mental health resources, leadership that listens and acts, and opportunities for per professional growth. This week, we recognize the people behind the patch and reaffirm our commitment as partners and communities to improving outcomes together. Representatives from the emergency and medical services are asking the cities across the country, including the city of Cana Beach, to adopt a proclamation and designate the week of May 17th through the 23rd as emergency med medical services week. And we recommend that the council adopt said proclamation

adoptation 26-09 medical emergency medical services this week. Second. Any discussion? Okay. We'll call this J. Councelor Day. Yes. Council President Ker. Yes. Council. Yes. Councelor H. Yes. May not. Yes. Counselors.

Okay. Then we're going to move down to um item number six, family items. Bachular acquisition, relocation, and installation. Thank you, Mor. Um, Kenny Beach Food Pantry moved out of a modular unit at the elementary school due to poor conditions of the structure. They were allowed to move into the existing classrooms on a temporary basis. The old modular structure is ready to be removed from the Nik site. Bids have been obtain bids have been obtained for this work and it is scheduled for next Monday. At this point, we do not know the ground conditions under the old food pantry and it's about it suited I'm sorry under the old food pantry and its suitability to host a new unit. We do know that there will be significant utility work for whatever takes its place. The existing portables housing city hall and for a while the police department will be val ded vacated in the July August time frame and become available for purchase andor relocation around that time. This that creates potential opportunities though they may not they may be less than desirable at this point. The longer we wait, the more options we will have, but this is kind of going against that. We have received proposals for purchasing and relocating a 24x60 portable that has been used for the city hall and the formerly police department. The purchase price of the used unit is $173,000 and the cost to relocate the structure adds $83,000 for a total of approximately $256,000 at the NUS location. Figure does not include ground prep, the

cost of removing the walls within the modular or utility restorative relocations. This opportunity has its issues. Ultimately, there will be many choices in regarding the location of the food pantry. The availability of one of the portables currently in use for city hall and PD construction makes two options available for the relative short term. Option one, move the modular to the site of the recent food pantry. Um, this can be done at an estimated cost of approximately 256,000 plus ground prep and utilities. This option will block the view that removal of the current structure will open within the next couple of days. Option two, purchase the unit at $173,000 and leave it in its current location as a new home location for the food pantry. Food pantry has indicated that the current neuroo site is the best location for their operation. Also, leaving the unit in its current location has parking seasonal implications. Recommendation. We'll get to that in just a second because the new development and that's um in a meeting last week, it was recognized that if the food pantry were to stay in the classrooms, at some point they would have to vacate for several months while the classrooms were renovated or torn down. At this point, we don't have a potential location to put them uh during that time. And this could be a factor in the decision that you make tonight. And um Gina is here from the food pantry and you you want to make any comments.

Yeah. Okay.

Yeah. Um, one of the main things that that I'm sorry that was the first address is at this we're in a temporary facility. Our permit is temporary and we do not have running water. We do not have running water. So that um doesn't allow us to obviously wash a lot of things that we did in our in our um prior location. We can't package food the way we did um sugar and coffee break down into smaller cages. We can't we can't do any of that. Um so we're concerned with how long it would take us to get to water if we stayed where we are now. Not to mention having to move and find another location. Um the space of the portable that's suggested is 360 ft square square ft smaller than the one that you're that's going to be knocked down. So that's doable for us. Um our only concern with actual using one of the portables is the height. It would have to be we would have to know that it could be lowered because we can't do the ramps. Um, we moved I forgot if I wrote it down, but 8,500 pounds of food last month. That's once. Each one of those pounds gets moved at least four times. Um, coming and going. It's tennis balls, and it's all the things. Um, so we can't we can't use the we can't physically move things up and down that the ramp that goes, you know, back and forth that. So, that would be one thing we're concerned about. Um when we met with the city who your proclamation

for the for the city board guys. Hey this is serious. the lady. Yeah. Okay. Okay.

She rolled her eyes and carried. Where's Gary now? This is something we get to witness. Yeah. As well. Yeah.

Yeah. That's right. Anyways, our main goal at the food pantry is to feed people and not miss a week, which we haven't through all the things that we've done um in the past starting in September. It's just been a whirlwind for us. Um we haven't missed a week. We haven't missed a client. Um we fed 256 families last month and that's I'm sorry I didn't remember all of these things, but we're feeding three meals a day. So 256 families, three meals a day. That's a lot. Um all of those people either work or live in this community. The majority of them are employees in this community. Um which obviously keeps everything running here. Um so we're open to suggestions. We're open to lots of conversation. We had a um been meeting with city and the public works guys who have again as I was saying before that the public works guys have just been phenomenal through this Trevor has answered eventually and he's busy there's a lot going on this time he's answered every phone call um and helped us along the way with everything that we had to do and we really appreciate that. Um, if you have any questions, obviously there's tons of questions going forward. Um, but here we are. Here we are trying again an emergency because our permit is 180 days and that was in January. So, we're going to have to reapply for a per or temporary location in the classrooms. questions. Thank you.

Okay. Is there any reason why we can't demo the old entry building prior to pull the trigger on the rental unit to see what exists in utilities and ground work on that site? It's happening on Monday. Oh, right. Monday or Tuesday. Yes. Okay. Okay. So, so after that we'll have a better idea of ground condition leaving this conversation from certain.

Yeah, it' be nice to have that third figure of what it would cost to say it in the same place, but it also is

only utility costs. I think it's all the utility cost the utilities for the entire complex but that particular location is very low so to speak we don't have that gradually I would just you know we're in the middle of this process of of designing that whole site uh it just it feels like we shouldn't be making a decision on that until uh we see what the plans And was there not a discussion about the possibility of uh if the classrooms were to be saved uh and the food pantry could be moved to one end while the other end will be renovated? Is that even a reasonable expectation? It's possible, but it'll be difficult because it's got the walls need to be reinforced for resizing purposes. So, you're really going to be tearing up a lot. And it might be easier for them to do like a whole elevation rather than do a part of it then stop turnover. But anything can be done. So, I think and I we did talk about that, but I think we're kind of putting a cart the cart in front of the horse on a lot of this because of um the new what whatever's going to happen there. Um for a conversation that I had with Bruce, um when the temporary permit was given, it's absolutely renewable. Um, so I don't think that's going to be an issue. I do understand needing water. And it would be interesting to know about what that

would cost because even if we decided to keep those buildings, it's still going to need water, right? Water is cheap. Getting rid of the water is expensive. Well, yes, that would be putting in the sewer system before we plan to It's possible. But is there a way to work around that? Chris is nodding and raising the

current plan right now included in the the scope to demo that old food pantry building will actually be a 4x4 pressuret treated post with a 3/4 in like exterior uh spit. So there will be water but it it won't be available in the classrooms. All that infrastructure is gone. Um, so there will be water on site, but it's through a exterior hosting. So that's that's what we do right now.

So it's better than nothing. I know it's difficult for you guys, and I know you do a lot for the community, but at least there would be some sort of water there. Um, I wonder how much it is to get a washing station. There's um selfcontained like an eyewash station.

Yeah, they're a little they're a little bigger than that, but I wonder how much something like that would be in the interim. And it would probably be clearly less expensive than digging a sewer line and putting everything, you know, so the water goes where it's supposed to, the the waste water. Um, but it would be interesting to see how much one of those washing stations would be. So you could actually have a little dishwashing station, have a handwashing station. Um, and that could be filled from that spot. Um, and then it would be serviced like a portaotti. I'm sorry.

I mean, it's it would be good to know what those numbers would be. It's not perfect, but You mean as a temporary solution? Yeah, just until a permanent

until we can figure out what's going to I think we need to figure out like Gary's made a very good point. We need to figure out what's going in there and what we're going to do before we spend a whole bunch of money when we could have some temporary albe them not perfect temporary fixes and then we can make those decisions on a on you know a monthly or a bimonthly basis on on how we move forward. Didn't we did I I this is what I remember. I remember it was part of the park design. The food bank was incorporated into our quest, right? But we wanted to see

the food bank incorporated somehow into that park design, whether it be in a new place within the park, in the old place within the park, but somehow not that we pay for it out of money for the park. that was it was a separate budget but that it actually be part of the design. Am I correct? Yes. Is that what you remember? Yeah. Yeah. So since we haven't even gotten to that point yet, I don't know. I

The reason this is coming to me now is that the modules are going back to the company that we rent them from. And so there's the opportunity if you want to go ahead and try to get control of this one, it's possible to do now is the time to do it. Um the rental if we just want to go ahead and buy some time is $4,200 a month. But I also think it'll be possible um later on that if we decide to put a portable on that site, we don't do it down, I think we would probably be able to get a hold of a used one or we could buy a new one because we wanted to last, you know, 20 years so we could we could do something later. This was just a chance to do something now

is all it's not that's what I said earlier. It's not necessarily the best idea, but it's timeensive. He's going to give us that option,

but we could rather see us wait till the whole park design was done and do something temporarily to alleviate issues in the current temporary site. So with the with the potential option of renting it, what does that change for relocation costs for for this because it wouldn't be permanent installation there if we were to continue renting at 4,200 a month on that. We obviously the transportation relocation transportation pilot cars cost will still be within that budget. But what of the rest of this what do you think in those? What would happen is that we would be able to give water to it, but we would not be able to give waste water until the rest of the project was done and be part of that. But we can do it with um pumping services and that's what we're using now. We don't have a sewer line and so it would be possible to do that for a period of time and that's probably between $500 and $1,000 a month.

But if we continue to rent that building, if we continue to rent the modular Why move it? Does it need to be moved until we purchase it? We wouldn't need to move it over there. Why couldn't it stay down there where it is? City temporary city hall is still down there. Well, we'll be out of there in August. But what are the chances of them? I mean, are they going to take that? So, that's they're not going to take it till the modular that you're talking about, right? the it's the one that police department

because the other one is too big and it goes out onto the road and goes around the north side. But you think I mean would it seem to me is it that difficult to find a used modular a few months down the road that was a purchase or a brand new one? Well, I think a brand new one would be easier. I've never tried to buy a used one, but um it just depends on how hard it's been been used.

Is is modular the right option anyways? Is we're hearing from the food pantry for the most part every time I see these modular buildings, they're designed to be picked up and move somewhere else at some point eventually. They're not low enough to be they not require ramps and stairs to get into. We can get them lower. to do is to take off the wheel so it sits lower when you put it in position. But I don't know how much lower, but it would definitely make the grade on the ramps less extreme. So instead of this, it would have this. Why modular at all? I mean, why not just then we've got all kinds of seismic stuff.

Yeah. Right. So, and and lowering the building is going to increase the cost of insurance uh because you're taking more risk. I could be wrong about that, but I feel pretty confident in that statement. So, there's going to be a lot more cost and and the building that's there is going to have to be seismically upgraded if we're put if we were to keep it there. So any building that we put in hangers we we have to that look at that concept doesn't have to

right and so if and I know this isn't a per I know it's none nothing is perfect but if the food pantry relocated and I know this isn't a popular conversation I'm known for those but if it relocated down to where the modular is now and we could bring that modular unit down so it was a better grade. The city could potentially work on any parking issue that there might be down there. So, um on Wednesdays there could be a flow of traffic without being um too impeding. Um, you know, you've got the summer months. The summer months are bad getting to the current pantry that I mean, it's difficult to get around. Like I said, I know it's not a popular option, but I think we need to need to keep our mind open about um I I think we just need to have an open mind about how we're going to move forward. But I still agree with the need to be better.

I think I think that should be a consideration if it can be lowered. Uh it should be you know an option that we should look at. Uh but in general I just feel like you know right now we have a um what's like 14500 square foot unit there um ready to be utilized for $173,000. it seems like there's some kind of opportunity there and I don't know for what uh but um just to remove it and scrape the site and uh you know uh seems like it would be a waste. So uh things just aren't happening in the right sequence here to to make decisions. No, I'm not I really don't I don't want to see food and one of the main there were several reasons given to us by food pantry why they didn't like that. they only sense to me. And so I I just don't I I if they don't want it there and have good reasons for it, then I would support them. And I I would support that, too. But um I know that and again, not going to be popular, but um if if the food pantry wants to stay there, then then maybe they should help support the cause because it's going to be more costly to leave them there. Well, I number one, I think the city has the money to do it. So, I don't think that's an issue. And the other the other thing is I don't think has the money to do where are they going to where are they going to get the money to help

the cost? They they do have substantial reserves over over operating costs.

Yes. But those reserves are in case something goes a can't get food to give to people and they you know where something goes wrong with some of their their supply chain. I you know I just I don't know. I I think it's one of the most valuable things that we have in this city and I'd like to see it continue where it is. And if it costs another $100,000 to do it, that's money well spent. Well, and $100,000 is one thing, but the seismic upgrades and things is going to well exceed

over the No, you don't need to do seismic upgrades to the spots. Well, no, but I I don't think that and it may be required there. There may be extra requirements there and that would be something that would be that we need to find out, right, before we make a decision. we can find that out. And I'm not sure it's only a year old, so the rules have been in place as far as the flooding and that kind of thing. So, it may already be set up for that.

Um, that may be a minimum requirement that they're above, you know, base flood elevation or whatever. We can do some more investigation. If you want to um kind of buy some time, we could potentially say don't take that one away yet. It wouldn't necessarily be in use, but for $4,000 a month that we could try to do a reduction if we could. Um we might be able to uh keep it there until we're further along in our plan. And to be clear, the one that is being proposed to be cat is the one that PD was at. So So the smaller one that's towards the back,

not the one we were in. Yeah. Yeah. So by opening when when that larger one the the one towards the west gets moved we would have traffic flow through there through that portion of the parking lot instead of now where the ramp and stairs and everything to the first building block in terms of parking. Yeah, in terms in terms of parking, yeah, I don't know how efficient it will be then the space, but we could give some cars and and there would be there would be parking more parking currently exists out

and and I'm sorry, how much is it to take out the existing modular? Did you say 83,000? No, that was to remove that one over here. How to get 15? uh to demo the food pantry. Well, I had to evade it first. Um so there was cost there. Um and then the cost to demo it is just under 20,000. Yeah. And how much was the abatement? The abatement ended up just north of 10,000. So 35 maybe just called up. So that's and that includes the hallway and everything.

Does Right. Yeah. And what happens with um so ground testing there does an architect have to be on site or not an architect an archaeologist?

I I I don't know and I I don't know what I don't know if it's gravel but they p slag what so long they know. So um if it's something that we could just go ahead and set something on be fine. If per chance we wanted to do some other kind of construction there and we had to remove a slab it would being involved in New York. I guess if we look at noose uh whatever we do uh whether it's trying to save the portion of the school roads or put a different modular there or the same modular there the food pantry needs a place in the inter room does the portable work as a temporary location. I guess you know there's some concerns about the elevation. Uh

what are you talking about here? Here I don't Can I ask why I'm sorry, but can I ask why there's so much trepidation about moving the food pantry? I understand the location where it's at, but there I just feel like there's it's a stumbling block like it can't be moved and I don't I don't I guess I just want to understand why.

I wouldn't mind looking at that list as well. I know there are several reasons uh privacy. Let's let's make sure that we're all looking at those. driver is a huge one and that the way it's configured now with the drive ground really really works the way the drive ground is set up and um and I mean if we use last week as an example we had 56 cars go through so and you we don't see the how it ties up because it's kind of enclosed in in that area. So, let's just imagine that the pantry is down there and it's a summer day and we have that many cars lined up.

Well, you're talking about serving 56 total over the 56 cars over the hours or two hours and two and a half hours. Okay. Yeah. Right in mid midday. So I I I can I completely understand empathize and everything with permanent solution not moving sort of thing but I I guess I don't understand the possibility of a temporary relocation during this construction phase or investigation phase. Well, the private

I can say that but in a temporary basis this is as as the chair the food manager said it's an emergency organization in an emergency well and privacy and I I understand the need for privacy but there's many food pantries that don't have any privacy um so it's a luxury to have that. Um, well, that seems pretty private down there, too. I agree.

Um, but I guess I'm kind of back to my question. One way or the other, food pantry going to have to have a temporary place whether we save the classrooms and make a permanent home for them there or we scrape the sand completely and build something else that houses them there. Uh, so where are they going to be in the meantime? time the construction is going on in classrooms is is the time frame each other. Yes. And in the meantime, we have adapter. Uh so does it work as a temporary location? Well, I like to hear people directly on

Well, it sounds like the elevation is the biggest issue. We don't we've actually talked about a temporary relocation of this to them at this point. We've talked about a permanent relocation. We haven't talked about temporary relocation, the confusion it causes as well. Um I just I don't I'm sorry that I do not see it as a luxury. I don't think anything connected with food pantry is a luxury. So I don't know anything about luxury I so I just I Isn't it just a reality though

that they're going to have to temporarily relocate? Depends on what order we do things. I mean, if if we brought in another building, you know, a conx box, let's say, or a trailer, whatever you want to call it, like the one down there, and then move them from right from those classrooms into that, then there wouldn't be that big of a. So, I don't know what the big long period you're talking about is.

Well, and the packet auction one doesn't require a temporary location. And it would be at the end of August when they move move the building over get it all set up and they move from the classrooms over to the that's if we just we don't care what a designer says about the park. Yeah. And and that's what option one has. It's just move it install it. They don't need a temporary location. It's just go from one their current temporary location to permanent location of that. And that's not knowing whether the classroom would be removed. If if that the case, I would guess the classroom would be going away. Yeah. Right.

And then I'm not sure where we're at with with the whole privacy thing. Uh,

I mean the reality is anybody that's in that line, anybody driving them down. I mean, I just and Bruce brought up in an email that um, you know, rem once we put if we put another modular there, then that's going to once again obstruct that view. That could be a part of the pond out to the river. Rest of the whole park is a view. Yeah.

The whole the whole thing is you take you walk 10 ft north and it's I don't think the view is really a view is not like a selling point of that particular structure. It's I didn't sound like my No, I didn't just in in response to that email. It's just Yeah, the park there's if you you get different views from different locations within a park. It's just the reality of nature. So maybe it would be a good idea for us to review the timeline of the proposals and and when they're coming in.

We receive the proposals. I mean you're talking about in the right. Yeah. Received proposals on the 18th. Um we have interviews the week of June 1st, June 26. uh we will have gone through our process and do a notice of intent to award. Um that starts a protest period. Protest uh period ends on July 3rd. Bring it to the city council July 14th and we commence contract activities on July 22nd. So at the end of July they'll have my flight their design is

and then how long

it depends on a lot of things but I would say you're looking at at least three or four months. And what it is some is that they go out and they do some work and then we wait two weeks to have a meeting and you know what kind of things happen and it ends up just going into months but by the first year there should be a Sorry down the line for the food pantry to be in an emergency situation.

But if they I mean nothing would be done with where they are right now. And like I said, I I think that looking into getting uh those portable washing stations, they've got nice ones that would be sufficient, more sufficient than what they're dealing with now. Um you still have to read the water and they they're serviced like a Schultzy like I Yeah, they're serviced. So the waste water would go there's a place for the waste water and they would come siphon that off. Okay. I wasn't worried that was

Yeah. Um so yeah. Yeah. Is that is that something maybe Chris could do or maybe I mean Sure. I don't have time to look into We'll do some research on that. We'll work with um you want to make

you are correct in that no one has talked to us about the items that you brought up. I understand that this is a council and we can't I can't come in with my board and sit down and talk to you. Um because that's not how public meetings work. Um but there are many many issues with the food pantry that other than our dual representative, our dual petler has asked any of us about has came to me and asked me about we have thoroughly researched every option from wash sinks to elevations to how long we can supply food, how long we can keep our clients. Not terrified that we're going to close, which this meeting right now, if one of them is watching, I I just want it to be clear. here and we would figure out some way somehow to make sure people have food. Um, food pantry in Canada Beach might be some kind of um, sorry that a vague concept. It's not a vague concept to the families that we feed. the location where we are obviously it's been there forever in a temporary location for 17 almost 17 years there in the church for a while. We just celebrated our 17th anniversary full well doing the best we can to take care of people. The reason why we weren't big on this location back before, you know, when people were trying to we were trying to come up with different locations is the traffic is the um

the the views being seen over time and and just us getting people in and out. our our trucks are are loading our people. Our a our average our average volunteer is 63 years old. So, you know, we're all putting stuff out. We're we're doing the best that we can. Um but wanting to climb up ramps and things is dangerous. We did the freezer trucks and refrigerator trucks. We got through that without everybody being hurt. Um my main goals is to make sure people are fed and the volunteers are safe. We are under a temporary um permit not just from the city but also from the Oregon food pantry. How long that can go on, I do not know. Because if any restaurant or any or any grocery store in this town didn't have running water, even though you're not preparing food, you're not going to stay open. Well, it's not going to happen. Um, that's what we're doing. We are a grocery store for our clients. So, I understand things work slowly and there's many many decisions that have to be made. But if if you have questions or or I I mean I just don't know how to sit down with you to explain to you how much work we put into this and and we are open to any questions. We are open to any discussions. We pay our way. We pay all of our bills. If that has to change in the future for the the building that we have the the where we are serviced by the city but the school or the our society or the library if we are going to be looked at differently and have a different um business model we don't have any of those things right now that's what we're working for in our

treatments um that's okay we can we can discuss that we we We can we can look at that. Our board is open to looking at anything. Our main priority is to be sure that people are not afraid we're going to close, that we don't miss a Wednesday, and that our volunteers are safe. So, if you I think we're all in agreement on that. So, I don't Yeah, I think

I mean, we're trying to figure out how to keep the food pantry going, recognizing that there may need to be construction there. Um, so I don't think that anybody is saying that the food pantry should go away for, you know, even a week.

And I think that I think that um I know that you that you're a volunteer organization. So are we. And um but and and I think our average age is the same, although we don't physically work as hard. Um, and I'm not trying to make light of it, but I think if you if you put this if you put your thoughts down in writing and and gave them to us and and helped us with a solution, if you had one, that that might be beneficial to your organization and to ours. Um, because then we would we would have a better idea of where you are. um you know, questions that are being brought up tonight. Um sometimes it's easier to think about those and and write out how you feel. But I certainly am not I'm on the same page as Gary and like he said everybody else that closing the food pantry is is not an option. I mean that's not something that any of us would ever want to see happen. It's just how do we get through over this hump without too many hiccups? There's going to be hiccups, right? There just unfortunately will be hiccups. But how do we get over it? And maybe you could help us come up brainstorm and help us come up with some ideas or not. I think that the thought that we have it that we don't spend a majority of our time coming up with ideas and solutions for our problems at our end is is um false. I think you're I I I'm very I'm sorry, Tina, because I am not trying to discount your feelings in in absolutely

any way, but I think that it would be good for us to see those feelings in in writing because and and not maybe not your feelings, but some of the solutions, the things that you thought of that could that could help us make a decision. And it and I can do that tomorrow. It's never been asked for.

Well, I know. And that's why that's kind of why I'm bringing it up. And Lisa brought up some good questions, some good things, too, that that you haven't been that you haven't been asked. So, I think it would be good for us to to know that. Well, I think you've told us about the limitation and why you don't want to change locations. And I totally agree with that. Maybe you wrote it out again for the council. a list of why paper over there is not going to go further. I I mean I can see where why it won't but I that just even temporarily. Yeah. Even temporarily. So somehow we have to figure out how to keep them in the same place. Yes.

Without closing while the entire site is being developed. industry and under Well, what do you mean? While the entire site is with you, you mean the park? Okay. I I think park is a great idea. I think true is more important than the park. So, I want to say the food pantry be put as a priority in front of the park. That's so we do option one in move building over there and then park around building that but if it's the only one I don't know it's the only one it's the only one in our

but creative thinking yes but and we would need to find out if it can be lowered which is fine I'm not arguing with Clint I'm just saying finding out if it can be lowered how much how and the ramps then there's going to be an additional cost for ramps because the ramps will change. Um, and what what would what would that sort of pricing look like if we were to move like even if we were to move that as a temporary container to move it as a temporary location on site right there to get them running water and all that stuff. The cost from there. Yeah. on the street and continue renting and then

choose at a later date if we purchase it and do the final installation. Yeah, I feel like five other options be 26,000 to um to buy it and move it and then uh 4200 or 4,100 to rent it per month. Mhm. continue to rent and 10,000 to move it plus 80 83,000 83,000

that's the 200 and whatever we quoted includes moving it. No, it's so it's running removable high down all all of those the skirting installation steel pure foundation material those if you're moving it as a temporary facility installed in the same manner that's installed currently it's the full 80,000 and then if we move if and that doesn't include site work and utilities um but if We used did option one, door number one.

Can we then? Is there a place to tie the waste water into? Yeah. So, what happened? We can pump out a tank. It was never working very good. It was a pump system that ran all the way like over to first street. There was always problem. So, so we had a building that had running water and it had waste water and you could flush the toilet and you could do all of those things. The big B- word, but it's just gone now.

It's not gone now. No, that would be part of the demo work that's set to start on Monday is removal of that infrastructure that that injector pump system. So would that have to be removed right away or could it stay in limbo for a minute? Has a strong preference to remove that system. But no, to answer your question, it does not have to go away. It could go away later, but it could stay there for a minute for a temporary solution. If we chose option one, then they would have I know you don't like this, but it it's an option. You'd have to look at this custom.

I don't know what condition. If you're going with option one, we would highly prefer that we just stick with the gray water tanks that are under it and have it surface instead of connecting to that existing. Is that what's under it now? Correct. That's what's working for us now. We don't have a sewer system. Oh. Oh, okay. I'm sorry. I was thinking the whole I got confused. So, there's gray water under there. water tank and it gets pumped inside. I think for this unit right now it's like every two days something to that effect. Lots of lots of people are using it in a situation like this. I don't know. Someone came up with an estimate of like maybe once every two weeks it would need to get service about $500

a month. Is that about what it is to service? It's about 4,000 now and with two buildings and with all the people and all that, but you're using it one or two days a week. Um, most of the time there it's just in the volunteers. So, you're not going to have that won't be that heavy. I'd say in $500 a month range for the pump for a temporary solution until until a permanent or would you it just be left that way? Would it be cheaper to leave it that way than try and tie into the storm drain? Oh, it would never tie into the storm drain or what? Not the waste water

you're talking about and what Eric is talking about is moving the portable over there, spending the 256,000 plus whatever sighting uh is available as a temporary location. Well, that would be a permanent location. Okay. So, you're talking about a permanent location. I mean, if if you're going to move if you're going to spend that kind of money, you might as well just make that permanent, right? That way, you're I mean, I don't know that right idea. And I still have an issue with the the ramp in situation and how how far down it could potentially go. And yeah, we need to know. We can find out

because what we're in right now is a portable that was a portable that was put in 40 years ago that didn't have near the standards, right? I'm just saying that's when they lowered it, they lowered it. So, yeah, that that's a possibility. You could maybe have a basement you didn't have. Excuse me. I said maybe that I don't know. Oh, you mean under No, I don't know. I don't want I don't want to know what's under there. You're going to find out.

Yeah. Yeah. be down there in one day. I won't buy a house. Okay. Um All right. We we are as I said, we are able to get you want us, we can do that. Um we need to raise funds, we can, you know, we have lots of options to look at. Um we just need to know what those are and take off my pantry hat and put on a personal hat or resident's hat. I don't even think that's a lot of breakdown, but I just did it. Um, I would hate to see us be tied again to what the final result is with that property. That's why we're in the situation we are now because we were tied to what happened to that property. That's why our building was in didn't get fixed because it didn't need to be fixed because it was going to go away. Um, so I've lived here for nine years now and this park has been on the topic of conversation at least most of that time and it still looks the same way I did the first day I drove this town. So I really hate to go back to it was worse. I really hate to have the the final outcome of the park by defeating the the um people in this community that could be fed.

Thank you. appreciate it. Well, thank you for your approach. Thank you,

Tommy. Mr. At this point, the only time I Are you Are you speaking? I'm telling you, you missed the Tourism and Arts Commission. Oh, I know that. Okay. Yeah. Yeah. Well, we weren't asking you for your opinion on something else. Oh, yeah. Sorry I missed that. The reason is that I had to go home before I came. The el guarding my front door my house. Nice to be protected. Thank you.

Okay. So, we're going to find out about changes. Okay. Yeah. Anything else on that? Don't have anything. No. Ready to move on? Okay. So, next we have the monthly status report. Anybody have any questions on that?

Uh, I have a question for Brit or anything to answer. This intersection here got final pavement done. Do we have a date on when the intersection will get cleaned up? I don't have an exact date. It will be tenatively the week of 525. Oh, so are they done doing the flushing and everything that they were doing? Yep. Yeah. So, there's a number of areas in town that'll have final paving second. at this intersection behind us under sunset and then sunset off and on ramp. Warren off and on ramp. They'll do all that at the same time

that week at 5:25 to uh yeah finish out the week and there'll be notifications 14day notifications that get sent out from the odon sunset and Lauren. But in here you just go to the website and I have it all on the ribbon. Cool. Thanks. Other questions on a monthly status report? Well, you know, it talks about the wastewater tanks and I bet those are those gray water tanks that are under the buildings. Is that right or no? What was that?

Am I wrong? Oh, no. I'm wrong. Never mind. Perfect. Never mind. Okay. Question for Chief. I I think I've asked this question so many times and the answer never makes sense to me, but I'll try one more time. So under station activity, you know, all the different things that it says 2026 and 2025. Is that just for the month? That's so that's uh up to this uh so 2026 is from January to our current uh basically the endpoint.

Correct. So you're looking you're looking at basically the month of April for both 2025 and 2026. Okay. All right. Thank you. Any other questions?

Okay. Um next mayor communications. I did attend um the leading board city's uh mall city meeting in Manito on Friday. They had a nice crowd and and uh they took tours of of the their new city hall. Just want to remind everyone that on Friday from 2:00 to 5:00 we're going to have our police department grand opening. We do expect all counselors to be here. Anybody? I don't know.

Volunteers to help with greeting and stuff like that. So, we'd like you to be part of the ceremony too. Okay. Okay. Anybody have anything for counselor communications? Well, I don't know if this counselor communications a good order. Um, but I've had several people come to me regarding the STRS and getting both the cap finished. Um, and I believe that is coming to council in June. Is that correct? July. No, it will go for um we're going to ask you at your June evening um for uh if you're you know ready to push that with the house. So, the joint the joint housing meeting is when we're going to make

the housing. We're going to ask you guys if you're okay with pushing the short-term rental path, the housing housekeeping items and uh anything else that you don't want from the housing things because I I'm that you have already decided council months ago that we wanted that. And you you had not you decided to ask the planning commission to move that vote. It hasn't won for you to keep any kind of vote. We just you've initiated it. It's not even an application yet. We decided we decided that it that it needed to move forward. Yes.

And it's what happened is Gary and Eric and I all said a number and then you and Barb said a number and Bruce chimed in on that and so it came to be a lower number that went before than what the three of us agreed on. But we did all agree that we need to cap STRs. That one is it going to planning commission because it's tied in with a whole bunch of different things right now. They have they and they're waiting for their meeting in June to discuss that.

Wait a minute. It's going to be one month difference. something. So, the planning commission is waiting for us to come up with a cap and then they're going to review our cap. No, no, they're not waiting for you to perform on this the cap. They're waiting for you because I wanted to instead of going with three different notices to the general public about changes. I wanted to package those into one thing and so we're waiting one month to make that decision. Okay? And that's all was and so we can do that if we wait till the June date to do that.

And what are the three things? uh just uh said a short terminal cat the all of our housekeeping things that have been waiting now for about three years to go through and then the u whatever you don't uh you're already going to be putting on your next agenda after that June meeting your agenda to approve the housing ordinance change right now I remember we came back to you about uh the whether we can win the extend and do more. I'm going to be coming with you at that June meeting to ask which ones do you want to do more on and then that language comes to you from your decision your final decision for the housing stuff whatever shakes out of that doesn't that's going to be placed

but we should cap on an est separately before then it doesn't have to be part of the whole yes housing ordinance yes it does I mean you know so we don't have to renotice it So, so I have a question on the noticing. Is there a reason that you want to um bundle a whole bunch of stuff together because every time when that happens, it gets kicked down the road and kicked down the road and kicked down the road. We're not going to allow it down the road. We're not going to allow that. Well, that's what that's what I thought. But

but but what you know if if a third of this we don't agree on are you going to say well we need to wait for the general noticing when we we need to be able to make and is it because the general noticing costs money it costs time and yeah well about can you

but not that's not the main main reason is because I don't uh whenever we go out with notice everyone in this population then They're going to be coming uh with push back and and and they just raising their, you know, uh discomfort in the human because they're getting notices every other month that things are changing to their ordinances. It's better to do it one time and get that done because when that causes then that that's what causes the push back and starting to uh push things long push it back. So what if what if people don't agree on all the that whole package, but we all agree that we want to have STRs. We don't have they're not trying to Yeah. Like exactly you can have that discussion.

So So we could do that. We would have the option to have a discussion of okay well these other things they've all been noticed together. We can make sure that that happens right now. and it takes us another two weeks or a month to finalize the discussion the other couple items in there.

Well, and I think that I I understand what you're saying about the noticing, but I also think that this community has waited and waited and waited and waited and waited for things to happen and if they see things are happening then I mean are you going to get push back on things? Of course, you're going to get pushed back, and we don't always agree, but if somebody's getting a notice every month, I have a feeling that the people that are paying attention are going to finally be like, "Good, something's happening." If we're actually moving forward.

Yeah. And and I agree. And and that's what we wanted to do. But I would like to see that, you know, three times uh in the next six months. Every six months, we we get everything done. And so, you know, add that clip. Uh it it would you know I I would think we would get done with all of our awareness chambers in the next year and a half. Okay. Well, as long as as long as we had to talk about the SD in June and get we're all frustrated about it. Yeah,

it's understandable why everybody else is frustrated about it. We can't even move it. Last council we voted on. We just decided we wanted to do it. council before you guys are even on that last council we said strateg and we're being held up because just so we're being held up for a reason that I don't think is um I mean I know you just got back Jeff and I'm not this is please don't take this personal but I feel like we're just we're bottlenecking all this stuff and then it never goes And I know Barb that you just said we're not going to allow that to happen anymore. But

let me just I would just say and just this is just me, okay? But I was here the first time and we had for almost 5 years and we had two short-term rental ordinance changes in those two four in those four years. So yes, it does happen and it does change and it's going to happen again. So I'm just saying we're going to try to do this and package it. It's going to be one month difference or either way you go bothering. Package, package, pack. I keep hearing package and and

I just don't think I think we're in a position right now that we need to stop trying to package things and we need to actually show our constituents that we are pushing to move forward. And that's just well, it has to be noticed for a period of time. so I got half at this point because as long as we act on it act on it just I don't know about the rest of it but just that

so if something is noticed Jen if something is noticed and I know at least I know you asked this question already but I want to clarify it

um if something is noticed there's six items that are noticed we decide Can we only act on one of those or do we have to act on all six of those or can we move things to so you're talking about the housing amendments and this whole package? So the when it goes through the planning commission process they're going to make recommendations to you guys on the STR caps and the housekeeping. You guys already have the housing amendments that you're going to be making the decision on. Uh Missy said you can make a certain amount of changes on the housing amendments,

but we have to act on everything that's noticed. You would have to act upon the recommendations you receive from the planning commission. There's going to be a recommendation for short-term rentals. So if we agree with one thing and we don't agree with three other things, then those have to be sent back to plan. or continue or continue. We can continue or drop. Yeah. I just say, in other words, we don't have have to act on all of them simultaneously, but we have but they're all noticed. So, the public knows that we're going to be talking about it.

And and I understand that part. I just I want I wanted to just be clear. Okay. And then we have to when we continue we have to continue to date certain each time after they reach you for uh yes after they've been noticed and and breaching then we have to continue that take the surgeon each time because if you don't do it to a date concern you have to renotice so like we use Shelton for an example like the last time he did to a specific date so then we didn't have to renotice So the same process to all of these.

Okay. Communications. Oh, we we covered that with our counselor communications. Good. I said I didn't know which one it was. Counselor. Yes. bring your solutions to the food pantry and short-term rentals and dunes and everything to come with the calendars tomorrow.

Then I had one thing. I saw Oregon State um parks adopted their new language for drone usage. Um so it is now against state ordinance to take off or land drones in state parks and that includes on state beaches. Oh, it doesn't include beaches. I didn't see that. That's what they're the I found said that. So that's on private property. You can still fly on the beach. They can't take off or land on the beach unless it's there's special permits and special needs emergency. There's

cars, just general usage. That brings me to the I' I'd like I'd like to have put back on the agenda the idea of adopting new regulations to prohibit the takeoff and landing of drones within the city limit which would help that the state would help the beaches prohibition as well. And I reached out to the um the Chris Wald who's a environmental law professor and uh to the head of the educational component for Orphan Bird Alliance to ask them their advice on how to move forward on that because they're both very much in favor of seeing that happen and uh was given some model language um from other ordinances for example Colorado. You can fly if you get a special permit for a specific thing like mapping or some kind of, you know, uh, photography project or something like that, but not just randomly taking off, landing within the city limits because that doesn't help the beaches at all. If you can take off and land up in the S-curves, then you can fly, you know, anywhere you want on the beach from there. So, it doesn't stop the flying of drones over the beach. So, I just would like to see that on the agenda. Um, I'm not an expert on drones, but I would try and see if I can get maybe the governor likes to talk about it because he has a lot more knowledge. He spoke testified in front of state hearings um on numerous occasions and I was going to put that somewhere on the agenda.

Do you want the June work session? I could try. I They could They could speak on Zoom, so that would be fine. Yeah, they wouldn't have to drive in from Portland unless one of them has a class that night that he's teaching or Chris might, but I don't know. Okay. June 9th and then if it's something that can't happen on the 9th, just let me know. We can look at other options.

Thanks. That would be so cool to hear from them. Okay. Anything else for good of the order? Yes. Um, when are we going to have educational materials or an idea of what will be the educational materials for ELF education? Is it on May 12th? Is it on May 12th? May 12th. Is there a presentation then? Yes. And then when are we going to have on the agenda the idea of adopting um a regul the possibility of adopting regulations as far as how close you can get to the elk and uh maybe a stronger nerve feeding elk by

I have that scheduled. The goal was to have it to you at the next week's board session, but we just it's gotten a little busy and we haven't had it. But I do have it scheduled for the June 9th one. I call it the stay away from hell ordinance language. Okay. So, it is it should Excellent. Excellent. Yeah. And one one more thing uh that recycle thing that got me very excited when I heard about the ability to recycle, you know, um styrofoams and other plastics that we we can't recycle in our own recycle.

So, how do we can we get that on the agenda as well? I how much it would cost the city or it would seemed like he was saying not no gaps but I know that there were some space constraints and stuff so I just would like to have that on the agenda to talk about the word potential. Yeah, I can work with Danble on the specifics of that program and timing and footprint and what would be needed what they provide and I can provide that information at an upcoming meeting.

Oh, that's great. Yeah. And I wouldn't think that we would need a whole presentation on that to begin with. We don't need a PowerPoint. I will do a power but to know because I think those aren't supposed to be you said like 8 by 20 a couple parking spots bring it in. Um it sort of matters what happens to the portables over there. Um but yeah I think we could start those conversations. Jen, do you know like is June too soon? Can I to July or

you can do June or July? Whatever works best. Just Barb will not be here on the June second, but everyone will be here on June. Would July work to bring it to a work session? Perfect. July, right? That's fine. That's cool because we have plenty going on. Okay. Anything else? I would like to have some questions answered and hopefully they can be brief and okay if Tim would stop putting chairs away. Uh

he does it. So building uh continuing to grow. No. Uh do you want if you look at my new port for today? It's it's actually going down. Okay. uh for Jeff uh the idea of SEC charges on ADUs

just like I said you know you you guys can make those policies and say we're going to say no to this okay and that's some of the suggestions we're talking about at the meeting you know what I mean you guys can make that decision but you have to you know decide group, but you didn't want to do that. Well, we charge we charge those single cabin home, right? We charge. Yeah. Yeah. So, you're kind of setting two classes, but um somebody adding an ADU. Yeah. You guys can for for a program that's already developed seems ridiculous, but

you you you can I believe do that. And so we'll bring you the language or you know kind of what we require to do that. Okay. But I want to have that discussion. Um agenda is well presentation already. Isn't that part of the give back for building an AP? Okay. Okay. That's what I wanted to know. That's just you know we get these suggestions. It's like we're working on we're working on

someone has to read what is in the proposal. Um, and there have been a lot of comments about uh the dunes uh and emergency access uh and I you know I make the mistake of looking at social media way too much uh and some of the comments and a lot of hammering at the city because this the city is not fulfilling its uh uh duty to keep emergency access open. Not true.

Uh so I I guess to me it's like okay the difference between what the city's responsible for doing and then you get into land where we need state parks authorization and facility. Can you elaborate on that and the recent situation where the truck dealing with the truck Um the road the access that the city takes care of is in great shape. It's when you get to the bottom of it and then you have to drive along uh Breakers Point. There's no sand there. There's no room.

It's either creek or it's like that. Yeah. So they were in that situation they just once you got down the access point you couldn't get in there. And what would it take to actually do something there? Major region of that whole area and possibly um additional sand moving the river moving river. Yeah. So right move the river but it's going to come back.

We don't have the chief here but I was just wondering about uh emergency access for chap of 7th. Is that an option uh for vehicles? I mean already already it's pretty open and level uh until this last uh 40 foot drop again. Correct. It's it it's getting you have to it's really soft.

It's you have to have a a low enough angle that soft sand you can get traction on and off. And so some somewhere I mean over over near the sac statue probably sear it because it's a lower location but if that's like a seven is it's it's a substantial it's flat for a bit off you have to grad all the way back. Seems like that's the ones that's almost just a a slight incoming where I don't fit. It's like Yeah. So, I didn't know if that's an option and and maybe it's not.

You make a breeze or whatever you want to call it to get the right angle. Are you doing it the size or speed? Um so what has to happen when we're grading uh dunes as far as state parks authorization? Uh we have to get authorization to go on the beach more. Well they have yeah they have not allowed us. Yeah the answer is no when you

okay I think that's as far as I can take that one. I just um it just seems like uh had a lot of comments about what the city's not doing and my understanding is that we have been keeping the excesses open of what we can control but uh uh we can't control what state parks allows us to do or not. that. Mhm. Especially if we have to go on the beach to do the work. That's permanent. Okay, that's all. Okay. Anything else? Okay.