Planning Commission - Regular Meeting

Ladies and gentlemen, welcome to the regular planning commission meeting of 12/08/2025. We'll go ahead and kick this thing off with our flag salute. If you would join me, please. Pledge allegiance to the flag of The United States Of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Alright.

Thank you for joining us all. We appreciate you being here. We got a work session going on tonight, and we will read our standard work session script here. Purpose of tonight's work session is to

Vice chair, you were we have some minutes. I was hoping to draft

Oh, that's right. We got other business to attend to. I'm sorry. Never mind. I'm I'm trying to get get it done here. We've called order. We got the pledge allegiance. We have consent items. We have draft meetings from 11/24/2025. We need to have a motion on those draft meeting minutes unless we have discussion on those. Anybody have any comments, discussion on those? If not, we'll take a motion from somebody.

I wasn't here, but wasn't here, but I will move that we approve.

Okay. I'll second. I got a motion and a second. All those in favor signify by saying aye. Aye. Been moved and seconded, and we have consent that we approve the draft minute meetings for 11/24/2025. And then we go to citizen input on non agenda items, and, we have no citizens input in the room tonight. Do we have anybody on the Zoom call or in on the on the deal? No. Nobody there.

So, we will move on ahead. We have now we will go to our work session script. We're good with that? We're good with that. We will go to the work session. The purpose of tonight's work session is to give the planning commission the opportunity to discuss, and tonight, we're going to be discussing our transportation plan. To make the most of the short time we are given for these meetings, the public comment will not be taken. This is an this is appropriate under the Oregon public meetings law. Instead, we invite the public to comment at all public planning commission regular meetings under either of

the two opportunities dedicated on each agenda for public comment. In addition,

we invite the public to contact city staff with comments or concerns. Although this is a public meeting, the Planning Commission cannot make any formal decision in a work session. The next step actions are often determined for deliberation and discussion at a properly noticed Planning Commission meeting. And with that being said, I'm gonna turn it over to our Planning Director, Don Hardy, for the next introductions. Don?

Good evening, Planning Commissioners. Tonight, we're gonna be discussing the Transportation System Plan update and work session and going through an update of where we've been and the items that will be presented to you all in hearing that's anticipated in March year for a recommendation of approval to the city council. Just a few comments here on the transportation system plan. We do have DKS associates folks here, Kevin Chewick and Ria Flakowski. They will be presenting tonight.

I do ask for one bit of grace here. There are not page numbers on the PowerPoint. There are 30 slides. There's a bit of back and forth on this and that was I'm gonna take ownership of that, but this is one that does not have page numbers on it. So just noting that as such, will get through tonight. Only 30 slides. And I think tonight what we're looking for is input from the Planning Commission. So when we get to hearing in March, if there are questions or items that you want us to address, we will make sure that those are addressed as part of that hearing process in March. So with that, I'm gonna call Rhea Flakowski and Kevin Chewick up to do the presentation.

Don, just for a point of clarification, would you like input as we go or would you like for us to input at the end?

I I think as we go is fine and there'll there'll be some breaks. I mean, and what we can do both. I mean, that's fine. And I would there's quite a bit of material here, so I think it might be helpful to do it as we're going through it.

Alright. So, fellow commissioners, if you've got the need to interrupt, please feel free to go ahead and do that. I think we'll be open to that as have discussion as we as they continue. The microphone is yours, ladies and gentlemen.

Alright. Thanks everyone. Who's running the slides? Don't

we Yeah. Got the

Oh, this microphone. Yeah. Sorry. Thank you.

Use that. There we go.

Alright. So, thank you everyone. And, yeah, I would say please do raise your hand or interrupt us, this is just a discussion. It's a work session, so we would love to have all of your questions answered tonight, so when we get into the hearings in March, you guys feel really confident with what we're moving forward with. So so with that, that works. Alright. So just quickly, our agenda for our work session tonight, we're gonna go do a little bit overview of the transportation system plan. We're gonna evaluate goals tonight, and Kevin's gonna talk about the technical evaluation findings from our work, some draft TSP project list, and then let you know what remaining decisions will be ahead after tonight. So any questions on the agenda? No?

Okay. Alright. So the purpose of tonight's work session, I think we've already touched on this a bit. We wanna give you an update on where we are in the TSP process. We've been working on this for quite a while. What year, year and a half? Time flies.

Two

years. Years? Sorry. Dawn says two years. And then seeking your input prior to getting to the adoption hearing with city council and then your planning commission hearing before that. And I guess that's it. Alright. So a little bit of an overview of the TSP. So the TSP is required by the state, and it's a long range plan that guides the transportation investments in your city. It covers the city's existing UGB through future horizon year, see, which for our plan is gonna be the year 2043.

The TSP does focus inside the urban growth boundary and it does not include areas outside that boundary. If there is an expansion of the UGB in the future, which we will be reviewing, then that would require us going through a similar planning process as this to to look at that additional growth beyond the UGB, and if that has any effects on the project list. So this is just focused on your current urban growth boundary. The TSP is developed through a technical system evaluation process to document existing and future transportation conditions of which we will be going through the findings tonight. Let's see.

This process does rely on feedback from users of the system through community and stakeholder input, and we also look at the anticipated available funding to build and maintain the transportation system. And then together, these help us understand the city's transportation system needs, the opportunities through that year 2045. So any questions on that? Just okay. So a little bit about this.

So the TSP was developed using what we call performance based planning process. So this begins with identifying how we want the system to look and to perform, and we do this through a vision statement and a set of measurable goals that helps oh, sorry, with supporting objectives and performance measures. So the performance measures were used to evaluate the system performance and help document how the transportation system performs today and how it's expected to perform in the future resulting in a list of needs and opportunities. So the needs and opportunities are then used to determine where enhancements are needed to improve the system performance, resulting in a list of prioritized projects and improvements. So any questions on kind of our process that we go through?

And we'll work work through it more. This is kinda high level steps. Okay. These are easy so far. Alright.

So the TSP process is primarily book broken into these three development stages. The first is understanding the system needs and constraints. And then the next step is to develop and evaluate the solutions to address those needs and constraints, and that comes out of the technical work that Kevin's gonna present. And then finally, the TSP is compiled using findings from those earlier stages and through a review from a series of public adoption hearings that we've talked about, both talking both going to the planning commission and then to city council who has the final adoption. So each of these key stages are supported by a series of technical memos that we've been writing and posting to help document how we step through the process.

And you can see on the on the bottom there, the list of all of the well, memos or deliverables, we like to call them, that have been provided under each of those evaluations. So there's actually been quite a few with the plans, the process. We talked we had a memo on measures and performance, the multimodal conditions, kinda like how is everything today, and then in the future, how is everything gonna look both for traffic and for multimodal needs. And then we had a memo on funding and then the projects, the programs, and then the prioritizations. Again, that's all the stuff Kevin's gonna talk about tonight, but I think we're on memo. There's even more and more. Right?

Memo 12 is

Memo 12? Yes. You go. Memo. Memo 12 was the last one that we had worked on. Yeah.

Outreach, and then I'm looking at the deliverables, but which of those deliverables address the community outreach?

Oh, well, I will say we've had a lot of community outreach at various stages through here. We've I guess my next slide is probably a little bit more detailed on that, but a lot of these have been shaped by community outreach that they've had. They've seen existing conditions. They've seen future conditions. They've had a lot of say about the goals and the policies, the evaluation criteria that we use to They determine that have not seen like, a draft plan yet or the draft project list yet, don't believe. Have they?

Yes. Who is they? There's been a series of community

Just a a second.

Judy Judy Judy, we're having a real hard time hearing you. I I You're very quiet for some reason.

Yeah. And I can answer that, Judy. So there's project advisory team, technical advisory team. There have been community summits that we've had multiple community summits. Planning Commission, obviously, we've updated them in the council. So those are inputs that we've received, including input from both during those meetings and then subsequent to those for Project Advisory Committee and Technical Advisory Committee folks have provided commentary to us during this process.

And I think the next slide is helpful for explaining that a little bit.

Yeah. And I had a question. Are you guys kinda starting from square one on this? Are you using the old nineteen eighty something version of the TSP as a starting point for projects that were anticipated but Not not not happened yet.

But it

is all the the TSP projects is a part is the starting point for where we started. We'll get into that in a later Okay. About where we started, but we take those and we we evaluate whether or

not they're still Relevant or not.

Today, and then we update them or remove them as necessary.

But not quite from Strange.

Not quite We try

to be resourceful.

Mhmm. Great.

So, yeah, this is a little bit more about the community process. Yeah. So the decision making structure for the TSP relies on community engagement that we just talked about, and the TSP recommendations are based on the technical analysis and the community input that we hear. So the TSP was developed with a project advisory committee. We call it a PAC, comprised of community representatives covering a variety of interests, and we also have a technical advisory committee or a TAC that's comprised of local and regional technical agencies. So that's the the surrounding cities, the county, ODOT, transit providers. I can't remember what else is on there, but but all of the technical agencies that we want input from. Yeah.

The county.

Oh, yeah. The county is a is probably one of the the biggest ones and ODOT. Yeah. So both the pack and the tech provided community based recommendations. They helped informed and guide the plan by reviewing the draft deliverables. We gave them kind of homework in advance to look at those before meetings. They provided insight in the community perspectives. Commenting on both the technical and regulatory issues that we may have, and providing recommendations for the TSP. And then the Planning Commission and City Council were briefed at key stages in the TSP process. And then, of course, we've already mentioned you'll have upcoming hearings for both of those bodies to be able to review the draft TSP.

Judy, did that answer your questions?

I'll say no, but that's okay for now. I just would like more detail. Like, what percentage of the population has had any input into this? But we don't need to talk about that now.

Oh, well, we can get into that a little bit. I know we've had the community summits have had standing room only well over three, four hundred people attending each. They've been actually quite popular. And then we've also had a lot of comments online as well. Dan Don, don't if you wanna

And Judy, I cannot give you an exact percentage, but they they were well received in terms of attendance as Ria's pointing out, I mean, during the discussion. I think it would be hard to not be aware that the transportation system plan and the comprehensive plan are being updated. Maybe just as a general statement.

Yeah. I guess for me, and again, not tonight, but what's the what's the percent? Is it 1% of the population and what's the standard? Anyway, we don't need to talk about that. I'm looking for a percent. That's all.

Okay. So noted.

Okay. Then we can help everyone.

I can tell you based upon our history of of working on TSPs, Camby has been very, very active compared to other communities well well beyond what we see at the community summits. The the participation is way higher than what we've seen in the past. So that could be, you know

But that to me, that's that's I need a number. I'm looking for a back face something. You know what I mean?

I I think, Judy, to answer your question, I've gone to several of these meetings, and I actually did some math the last meetings that I went to, and I will back up what Don said. The meetings are actually well attended, but when you look at the number of people going to the meetings versus the number of people that actually live in Canby, the percentage is incredibly small. I mean, we're talking

Which is not new.

We're talking, yeah, which is nothing new. That's the way it normally is. But we're talking one percentile of the people are actually involved in the process, which nothing new, but that's that's really where the numbers are at.

Maybe in just one other one other qualitative maybe measure, and this is my historical experience, is I believe although the numbers are not large perhaps, they are as significant as much larger communities I've been in in these kind of events throughout the last twenty to thirty years. I mean, so they they are more substantially attended here in Canby than I would say in many other jurisdictions of similar size or larger.

And public works, are they on the PAC, the TAC, both? Just curious.

Works is

They're on the

involved in the TAC.

TAC and and so is the transit. It can be area transit as well. So and they've been actively participating.

And we've also met individually with them in smaller groups, breakout groups to go over our projects and things like that.

They provided great input on that. Yes. Yeah.

Alright. Great questions. Let's keep going. Alright. So the TSP goals. So this is a high level summary of the TSP goals. Again, we developed these towards the beginning of the projects. It's okay. And they've been refined a bit as we've worked through it. I believe there are seven goals, and these are, you know, high level goals that we would like to achieve through the TSP, and these get applied through the evaluation criteria.

So once we have, you know, a draft list of projects, which Kevin will go over tonight, we go back and then we just we try to assess how does each project help us achieve these goals. So we're always looking back to these. So and I'll just go through these really quick. Goal one, accessible and connected. So the system is convenient, accessible, and connects people to destinations throughout the city and beyond.

The second one, safe and secure. The system is safe and secure for people of all ages and abilities. Healthy people and environment, the system protects the natural, cultural, and developed environments and encourages healthy and active living through comfortable and convenient lower polluting transportation alternatives. Fourth goal, comprehensive and affordable. The system eliminates transportation related disparities and barriers and is affordable for all users.

Number five, reliable and efficient, manage and optimize the transportation system to ease congestion so people and goods can affordably, reliably, and efficiently reach their destinations. Goal six, fiscally responsible, strategically design, operate, and maintain the transportation system to maximize assets, minimize costs, and enhance the surrounding community through right size infrastructure. And goal seven, collaborative. Transportation system decisions are made in a transparent and collaborative manner, and the benefits and burdens of investments are distributed equally among all users. So any question on those?

No? Okay. I can go for you.

Okay. So I'm gonna go through the system evaluation process that we went through. So it's one of the one of the things that we use to help kinda get a, you know, update where we began in the process. So how the system's operating, the facility, the facilities are like. So I'm gonna go over the findings that we found through that process.

So one of the key parts of that process was trying to understand how people travel, which is important for assessing how well the transportation facilities serve the needs of the existing users. We found that generally most people work to meet outside the city, not surprising. 85%, so quite a bit of people are leaving the city to work. So that means people are traveling great distances to get large I mean, you know, outside the city so you can travel pretty far to get to work. Also, the jobs within the city, people are coming from outside of it to to reach them.

Vast majority of those jobs are built by people who don't live here. Again, you know, it it that determines what what mode of travel you use. So breaking that down for those people that are commuting, most people are using single occupant vehicles, which is not surprising given the the numbers on where people work. 73% of those there's 10% of people who walk, bike, or use transit to to get to those jobs, 10 of work from home, and then 7% who use purple to get to work. So we also considered land use growth.

So that's based upon, you know, housing and employment growth through over the next twenty years the rising of the TSB. Those those are based upon the can be housing needs analysis and economic opportunities analysis. The next slide, I'm gonna show you where that how that translates. So the forecasted household growth over the next twenty years, there was about growth of of almost fit over 5,900 residents over the next twenty years. 2,286 households and this is a 32% increase from 2023.

And the the green shades on this map kinda indicate where that growth is is expected to happen. So and kinda up in the North East part of the city, the the Northwest part of the city and some growth down in the South. This this likewise is employment. You can see where that growth is expected to happen. So the Southeast part of the city kinda in the, you know, a little around the the industrial the industrial park down there and then some growth along the highway through through the city in the downtown area.

Again, 2,700 jobs is the forecast lead growth over the next twenty years and this is a 36% increase from today. So so the growth that we just looked at within YouTube will create new travel demands. These are based upon the trips that this new growth will generate assuming no investments in the infrastructure beyond what is funded for construction already. So we collected new traffic count data as part of this process in the UDP to help inform what the demand of the system is. That included totals for vehicles, bikes, and pedestrians.

And then we also have a the candy travel demand model which helps us determine future traffic volumes over over the next twenty years. So that model is is translates that land use that we just went over into motor vehicle trips and then assigns them to the roadway network based on travel routes within using the shortest travel times and the the lowest amount of delay at intersections. Oh, yeah.

This might be the next slide and I apologize if it is, but are we accounting for the kind of industrial and commercial traffic, things like the OLCC trucks that we just approved for their new headquarters. They're gonna have a couple 100 trucks coming in and out every day.

Yeah. So so that growth would be based upon the land use, so the employment land use that we just went over, that's included in those in those numbers. So it's all of the land use, the potential that could grow in that area, so it those those

So the actual business case use, not just the people who work there who are coming in and out, but the actual, like, semis that have to come in and out during the day are incorporated in that?

Into the type of trip. So we have we break it out by industrial users. We have Okay. Service. We have different types of uses, so the trip types are are are counted into that.

Perfect. Then I just need to hold tight.

So so the table right here on the right, you can kinda see how the the trips break out. So today, there's about 12,000 trips on the system and let's see. And then then in the future, sorry, that that's gonna grow by 3,600 trips and most of those are gonna be drive alone trips over 2,600 and It's an eight. 2,800. Sorry.

My my vision And is and over 500 new walking, biking, and transit trips. So these next few slides we're gonna kinda summarize how those numbers kinda correlate to the performance on the system. So this first one is is vehicle performance or street network performance. You can kinda we we you can kinda see some of the locations that are expected to be a little bit congested over the next twenty years. So the the shading on the links indicates some some street network congestion.

You can you can see Oregon 99 E through the downtown area, Territorial Road, and then some intersections in the downtown area as well, Ivy, Pine Street, and then some of the some of the intersections kind of Territorial Redwood and then Township and Ivy are are some congested locations that are that were we'll have projects for as we when it gets later on in this presentation. We also looked at a safety analysis of where all the collisions occurred. This map shows a a summary of of those collisions. It's a little difficult to see, but each dot indicates a collision that has occurred. There were nine that involved pedestrians.

There were eight that are involving cyclists, and then four hundred forty one were vehicle collisions. There were one fatality over this over this five year period and then there were five serious injury collisions. Some of the some of the locations on the system that we found to be have a safety issue were Oregon 99 E through through the downtown area again. So from Helm to Ivy, that was a a a hotspot for collisions over this five year period. And then a few intersections of the Berg Intersection and the Ivy Intersection which is in that general vicinity as well. And then also the the 3rd And And Cedar Intersection in downtown as well.

And 2021 is still the most recent year available for data?

Yeah. This is when when we first collected the data was that was the most recent five years available that we based it on. So we also did a pedestrian network assessment. So this is based upon a level of traffic stress. It's a metric that attempts to understand the the multimodal user perspective of delaying comfort on the system.

It it it helps us understand key gaps and barriers to the walking network that we wanna address through targeted improvements. So some of the some of the locations that we identified as extreme or high stress include, again, the highway not surprising, Molina Road and Township Road which are more of a rural roads that haven't yet been improved to urban standards. So some of the needs we've identified through this process were some gaps in the sidewalk network near schools and the need for some safe pedestrian crossings on on the highway and and some collectors throughout the city. We also did a similar assessment for the bike network. Of the streets that we analyzed, nearly 30% of them were considered to be extreme or high stress for cyclists.

Again, some of the facilities that we identified as as being a high stress were Oregon 99 E, Haynes, Milano, Holly, and 13th. And then again, there were some gaps in the in the bike lane network and a need for some buffers or physical barriers to help enhance the safety of of bike lanes in in certain parts of the city. So any questions on the on the system evaluation that we went over? Okay. So we're gonna now we're gonna move into how all of that correlates into the TSB projects that we identified for this process.

So this is the the three sources that we use to to help get to the project. So they relied on the project goals that Ria went over earlier in the presentation and then input from these three sources that we stakeholders were a key part of the process that included the the committees that went over the TAC and the PAC. We had the community summons as well and also some comments that we received from the website. Previous plans, so the 2,000 TSP was a a starting point for us. There were the candy quarter plan that was done a number of years ago.

The and also the Walnut Street extension is another key source of projects for this TSP. And then the independent evaluation that we just went over, so that included the existing and future multimodal system analysis and the needs that we identified through that process. So the the full list of projects in the TSP are referred to aspirational projects. So this includes all projects in the in the city's urban growth boundary and for streets that have a functional classification of neighborhood route, collector, and arterial, and regardless of their priority or likelihood to be funded. So it's it's all encompassing all projects.

These projects were again guided by these sources that we mentioned here on the prior slide. And also something to point out besides the aspirational projects, there will be projects that occur beyond the TSP that will be through private development. So that includes building out the old street network consistent with city standards. So here we have the TSP includes 72 projects over 154,000,000 in investments. So we kind of broke them out into different categories here.

So multi multi street improvements, those are all encompassing. So they include bike facilities, pet facilities, new vehicle, travel lanes, so new roadways. Intersection improvements, there were 17 projects that that are spot improvements, so that improved specific intersections that were congested, that we as we went over the vehicle congested, those would be included in that category. There were 27 projects that were just pet bike improvements. So spot improvements to maybe add bike lanes or sidewalk improved sidewalks along various roadways in the in the UGB.

There was a a project to enhance transit. And then we also we had several feasibility studies that we added to help advance projects in the TSP that we'll highlight later in the in the presentation about what those were. But those projects were responding to some of the community feedback that we got about some important needs that were that that, again, I'll we'll highlight later in this presentation.

Are the classifications for any of the streets being changed based on their current use versus what it was that the t s last TSP?

The the functional classifications are not changing. We we maintain those from what they were in the prior TSPs. So those those are

the ones that maintain. Interesting.

So the aspirational projects, again, are identified are are not all likely to be funded by 2043. We'll and again, the sorry. The the the next few slides will be highlighting some funding, but so you we we did a funding analysis as part of

this

TSP and so so you'll you'll see how why we can't fund all the projects in the TSP. As you saw, there was a $154,000,000 worth of investments. There's just not gonna be a 154,000,000 of revenue over that time time. So we'll we'll kind of go over what what that means as far as the the TSP. So we evaluated the each of these projects and ranked them using the measurable evaluation criteria that reflect how well they achieve the goals that we went over again earlier in this presentation.

Those initial priority ranks were used to divide these aspirational projects into two packages, the finance constrained and the unconstrained packages. The the purpose of the finance constrained project list is to give the city initial direction on where funds should be allocated and also help establish reasonable expert expectations for the improvements that are gonna incur over the planning horizon. The the the the finance constraint projects have a total construction budget that is similar to the available funding that we have forecasted over the funding horizon. And again, we'll we'll cover that on the next two slides coming up. All the all the remaining projects that are not in that funding's constraint, let's start in the unconstrained package.

And then something worth noting is that the city is not required to implement the projects in the funding constraint list first. It's understood that the priorities may change over the time over the time period of the TSP and unexpected opportunities may come up to fund other projects that are not currently identified as high priority. So the city's free to pursue any of these opportunities at any time. This is just basically a current understanding of of how things play out according to the the project goals and and the available funding.

Does that does anyone have questions on that? I know there was a lot. No. No. Okay. So

here's the the funding analysis that I that I alluded to in the in the prior slide. So we we went through a a funding forecast based upon all of the the ex the expenditures and the revenues expected over the next that the city currently receives and we forecasted those through the horizon of the TSP. So to do that, we assigned all projects in the TSP a primary funding agency and assume funding source. Again, these funding assumptions are not committing any agency to these projects or to fund them in that manner. So based upon the revenue and expenditure forecast, the city is expected to have about $51,000,000 to fund improvements over the next twenty years.

That includes about, you know, just under 38,000,000 for eligible projects using the city's transportation SDC charge. And this TSP also assumes that the TSDC project list will be updated to reflect the the needs established in this TSP. Another about 14,000,000 is is expected to be available from other local funding sources for projects that are not eligible to use those TSTC funds. There also may be opportunities to jointly fund projects with other agencies, but the TSP is not assuming any funding from these sources because those decisions are ultimately up to those other agencies.

Can we go?

Yeah. We can move on

to the next slide. Oh, it just moves.

Yes. Sorry. So so now we're gonna look at the total funding need category. As we highlighted before, the the total project costs are are over a $154,000,000. So of those, 114,000,000 are needed investments that are assumed to be TFTC eligible.

Again, the this this TSP assumes that that that t s the TSTC project list is gonna be updated and that the associated rate will also be updated to reflect the current needs established in the TSP. So given that, there's an additional 13 or a 114 sorry. An additional $26,800,000 in total project costs that are not on the TSDC list that are assumed to be city responsibility. And then also over a 113,000,000 of identified projects from other partner agencies.

Can you go back a moment? So the total funding needs is not just the 154,000,000 that's noted here, but also about another 27,000,000 that are non TSDC projects that are the city's responsibility? Is it those two figures combined or is that 26.8, almost 27,000,000 represented In the charge.

The charge. 4,000,000.

Is it in the 150?

Correct. That is the total need. So that these are just how it breaks out.

So Okay.

Of the total, only a 114,000,000 are TSDC eligible. There's a portion of those projects that are are solving current congestion, so they're not eligible. So that portion has to be funded through other sources. So that's how it's broken out in that way.

Okey dokey. So it looks like we have roughly a 115,000,000 in the TSDC pool that's needed, and we have roughly 38,000,000 that we anticipate will be actually available through

Correct.

'23 or 2043. And then, is there a conversation happening with the appropriate parties about how to get more money in the TSDC pool? So so because that's a pretty big gap.

Yeah. Yeah. So as you can see, there's a big gap in in all of those sources even for non TSDC Sure. But so the 10,000,000 that the 10,900,000.0 is based upon the current rate and then that 27,000,000 assumes a rate adjustment. So, you know, it it accounts for the new TSDC project list and assumed an increase to whatever the the current rate is which which it hasn't been updated on since.

Since probably 2010. Kevin, so that I think it'd be helpful. The anticipated system development charge increase if that's reflected in the 27,000,000.

Yeah. So that isn't a hypothetical increase. That isn't what it's gonna be, but this accounts for an increase to what the current rate is and it and it and it assesses that against the the forecasted population and employment growth that we have as part of this process. So that is the the additional revenue that would be be received using the the the perceived increase in the SDC.

Okay. But no matter what, we're looking at about an $80,000,000 difference between the need and the available.

Yeah. Correct. Yes.

In that just specific to the TSDC stuff? Correct. Yes. K.

So I have a question, that same vein of thought. Given that our, that funding that we're looking for the anticipated $114,000,000, say it takes a drastic drop, drastic drop. Where are other communities finding money to subsidize these types of things?

Do you mean a drastic drop in the SDC rate or

in now development? We're looking at these things called moratoriums.

Oh, yes.

That funding could dry up significantly until we solve some pretty major issues in our funding.

One one could argue that if your development then slows down and you're not growing, the need for

this still gonna be there.

Well, but I but it is for existing deficiencies, but a lot of these projects are to cover the twenty years of growth of the residential and the employment house growth that Kevin had shown. If So you did have a moratorium, not all of these needs, I guess, would come to fruition until that growth comes back and people start paying their SDCs, right, to go with the growth that relies on the on the impacts that come from it. Right? They're related. Right? The growth goes with the need for the infrastructure project. Alright. But but to answer your other question, yeah. Obviously, you have a lot of existing deficiencies today. You have congestion today.

Other agencies beyond look at, like, street utility fees. That's fairly popular in some cities. Obviously, grants come and go with how the funding sources are, you know, at a state and federal level. I think they're not quite as lucrative as they were in years past, but a lot of agencies do get quite a bit of money through state and federal grants. I'm trying to think of it. I mean, in Oregon SDCs are the the majority of how transportation projects

I just look at what we what we should maybe start thinking about putting in place.

Yeah. Do utility fees popular, you can use for maintenance. I mean, a lot of times it's your maintenance costs that are pulling away from any sort of capital or infrastructure projects. Right? Because it's hard to even just keep the city the streets that you have, right, not full of potholes. So having some sort of utility fee for maintenance can be a big help. And then you can also have utility fees for capital projects as well. Some cities have, like, sidewalk funds that they add on to figure out, you know, like sidewalk gaps. Trying to think what other cities do.

And and and there there's a there's a funding memo that was associated with Techno twelve in the end, and there's a whole funding analysis with funding options that were presented there, and there were different scenarios. If if you did a certain scenario, it it gave you an estimate of how much additional funding would be included. And I don't have them in one from me, but there were there were I I believe it's in the technical involved in the in the appendix. So there's several scenarios in there that that kinda illustrate and I think one of them was updating the the transportation utility fee. So you see if you can get more revenue from that so that less money is pulled into that and you can put it towards more capital improvements.

You know, updating the SDC is a is a big one. So this this is a scenario that that not the one that's circled, but the one on the right that's not circled currently. That that's a hypothetical scenario. You could that you could increase the SDC beyond what's shown here and capture, you know, some of that gap is not gonna cover all of it, but that that that's a a critical way. Mean, one of the best ways to recover some of that gap is to make sure you're actually accounting for the growth and you can then contribute towards it.

So I have a question. I was looking through all your sources in here. Wouldn't urban renewal be a source for this? A funding source for this?

If that's something you guys got or were interested in doing. Yeah. Do you currently have an

urban renewal?

We do. We we did when we put this together years ago, all these roads were in there. All these roads would have been covered.

Just a comment on that. There is there is an urban renewal District. There is discussion about sunsetting that, but also reestablishing that and the latest council discussions. Some of the council members were talking about that specifically related to our expansion of our boundary, reopening that again and looking at the industrial park in specific to reestablish the urban Renewal district.

That can be a that can be a major makeup. I mean, that that's where you're get the money for this stuff.

Don, could we get a copy of the memo 12 that has the different funding scenarios presented?

And that was actually in your packet. Did we get it? Yeah. Sorry. And and so just I did have a question now for Kevin or Ria. So the 154,000,000, could you talk a bit about is that financially constrained only or is that unconstrained and and constrained?

Yep. The 154,000,000 is every single project

Okay.

On in the in the city, you should see regardless of the likelihood to be funded. Every need on every arterial collector in the neighborhood.

So back to commission, commissioner Ewart's question then. So the financially constrained list, piece of that, if you were to break that out, that's where the level of service piece is being addressed and the unconstrained is not needed to be addressed in terms of level of service or I'm just trying to differentiate that a bit more. I think that's the question he's asking.

The the financial constraint is is what you have to address your needs. That's that 51,000,000. That that's what you have to address the the current efficiencies. So we we take that and we we try and compare it to, you know, what what to to address those needs, first of all. Sometimes those needs are too great to to resolve with the available funds.

So those projects aren't always in the finance constraint list. Sometimes they move to the unconstrained list just because of that the lack of funding that's currently there. But this is just an exercise to to connect the funding to the needs as best as possible just given those what those are. And as you can see there, there's there's a $100,000,000 worth of debt. So so all the projects that are needed are gonna be able to be funded unless revenue drops.

And tech memo 12 are the financially constrained list matching with the fifty one nine three zero?

That is your

final Okay. So you've so that's so there's unconstrained projects as well, and that gets into they're still still needed, but they're not affecting level of service. Is that I'm not if I'm correct on that?

Needed projects, but based upon the current revenue forecast, they're not able to be constructed

Okay.

The the horizon Okay. If funding becomes available. Or as I mentioned before, if needs change or, you know, you could you could build whichever project that that the city feels is most important at that time given the availability.

So I

think what Don is asking is, will the funding cover all of the deficiencies? Like, the level of service deficiencies?

And I

believe the answer is no. We will still have intersections and we will still have congestion.

Yeah. But the critical ones where you're about to receive failure, that's been addressed in the financially constrained list.

Oh, yeah. Which we haven't

done covered by the fifty one nine three three zero.

I mean, how I picture this is we have how many projects? Seventy?

Seventy two.

Two projects. They get ranked from most important to least important. And again, that's really hard to right? And then we have so much money to spend and we have to draw a line where you just go. We have we start at the top and it goes, okay. We can afford everything above this line. These are our top priorities and everything below it. We just don't have the twenty year funding for. So the process now is we'll do some projects maybe need to go above the line and some maybe need to move below because we're still held to this as how much money we're forecasting to have available the next twenty years, which ones go in the pot that we say are high priority and likely to be funded, and which ones can we not get to.

Well, and if we have those constraints on building new, then the 38,000,000 that we're looking at expecting from the t d the TSDC is in question as well, which means we're left with roughly 14,000,000 from the Camby Street Fund that we all pay, like, $7 a month into on our sewer bills. Yes. That could be a little more aggressive potentially to help with this.

I got it. And what what also is there, you can see the asterisk, there's no funding assumed from partner agencies. So as we highlighted, there are grant opportunities that come about, you know, that that, you know, might you can go after a particular project and fund it that way.

So It looks like there's about $15,000,000 worth of work where we bound with the county. But trying to wring money out of the county is blood out of a turnip kind of thing.

Or ODOT. ODOT is also another partner agency. Again, funding is becoming difficult to get out of them, but it's an opportunity

that could be there in the future.

And I think and I think as a commission, what we need to keep in mind is is that, you know, we have to think big picture. It's really up to the city council to figure out where the where this money is gonna come from.

Yep.

What we have to keep in mind is as we approve, as we sit in looking at these projects, we just need to keep in mind as what what we're looking at here tonight as to how these projects fit into what we're looking at here tonight. The city council, what we approve or deny, the city council is gonna have to come up with the money to to make it work, and we don't wanna make their job undoable. So it is it's it's it's important that we're aware of what we're doing. Where where the money comes from is is

Above our pay grade.

Is is, in all actuality, not our problem. It's their problem, and it is but it is up to us to to just be aware of of of making as as conscientious, you know, and hopefully the projects that come to us are are within the bounds of of of the financially fiscal things, you know, that they fit, and and, we don't get things that are way way something that we're not going to be able to meet the needs thereof. So I'm

yeah. So just a couple comments. There still will be individual testing during development review processes for levels of service. So this is a measure of saying, trying to forecast what is needed financially, but individually each project will have to meet level of service. They'll still have to go through a traffic study and evaluate that.

This doesn't give a pass because there's not enough money. So that I mean, if that becomes a situation. The other part that is in parallel kind of running in concert with the TSP update is the system development charge updates, and this is there's a guesstimate here that that DKS has put together. City council will be reviewing in work session on February 4, the STC methodology, and part of that discussion will be on the maximum defensible rate if that is chosen or not. I believe that that the estimate here is close to that, but that's a choice that the city has.

There's been so much change between 2010 and now that and largely, I mean, it's it's fairly easy to go almost to the state maximum defensible rate for parks as well as streets. And so those are things that the council have to determine that will not solve the issue, but it may increase the funding source slightly. I do agree with commissioner Luelling on the urban renewal district item. I think that is critical for our continued growth and I think that's an item we should definitely be noting. And again, counsel needs to sort that discussion out as well, but I am in agreement that helps substantially, especially for the industrial area.

And I think it's important to know in urban renewal how that works. I mean, that is how you can get these partner agencies to come in with you because you're partnering with them financially. Urban renewal can get county, can get state, and can get federal money together. It's big deal.

And one thing just on a note on what you just said, I you know, as we approve these as as we look at these projects, whether they're approved or not, you know, one of the things that I I would like to have the council give us better direction on is whether or not they fit a traffic study or not is one thing, but I think that they also need to look at whether or not it fits the city council's fiscal responsibility of the project of whether or not the city council can afford to do the project. There needs to be a ladder there that is also climbable for the city. You know, can can we afford to as far as the transportation plan is concerned, can we afford to do this project? We might not be able to afford to do the project. As far as the streets are concerned, as far as the utilities current, obviously, we can't afford to do it.

As far as the electrical is concerned, we've now run up against a hard stop where that's concerned. And so I think maybe there needs to be some we maybe need to make our decisions differently than we've made them in the past, not necessarily, just the transportation plan says it's okay, so we're just gonna go ahead and do it. Maybe we need to have a transportation plan, maybe we need to have a fiscal plan, and maybe we need to have a a power plan. You know, we've always had sewer and water. Maybe we need to have power to that too.

And and so that's a little bit more than what you folks are talking about here tonight, but I'm just saying that we we maybe we need to increase the rungs of that ladder as to what our city can actually do, and they would give us a little bit different direction as for how how we make our decisions.

And I think what you're what you're talking about is is a more drilled down version of this global number into a one, maybe one, two to five year, ten plus year prioritization, which is about what projects are going to happen in the first year, what projects are going to happen in the first five years, what projects are going to happen in the first ten years. And I don't disagree that that financial discussion is really critical in terms of that issue. Now there also is development that does pay a good chunk of street improvements that's on them to do those street improvements. There's a bit of, you know, the city not this is, you know, the city's portion of this, but the development is also paying to do frontage improvements, etcetera. So there's a bit of a balance here, but I do agree that there is a prioritization element that's critical and I we're already working on the electrical part of this thing, which is that's kind of the same thing as a model of addressing, you know, what is in pipeline and what is the next level outside of that that can still be served.

And because it's not like there's no power, it's just on the larger larger megawatt need.

Yeah. Well, I'll I'll just I'll just say as far as electrical is concerned, I think the state of Oregon fell on their face where that's concerned, but that's a whole other topic. Mike, you guys Yeah. Have the

One thing about a lot of these projects, especially the ones along Highway 99, is it's not just us that pay for the poor infrastructure on those. There are people that are traveling through our community on their way to somewhere else. I think that it's the state's responsibility because it's their decisions on I five ends up having effects in our community and as far as where we prioritize, we spend our money. I'm not sure we should be backfilling the state and maybe communities around the state have different levels of accommodation through traffic. I mean, think of Dundee in particular for a long time.

It took a very long time to get through Dundee and they're kind of a choke point, there wasn't a way around them very well if you were heading out that way. So, I mean, there's a certain amount of that that comes to mind. I mean, the power that we need is the power we need and it terminates here where we use it, but traffic flows through us, you know, in a lot of different directions. I mean, people use territorial as a back Road to get out to, you know, 550 and and, you know, I was really enjoying the lack of traffic on that while the Knightsbridge was closed, but a lot of people put wear and tear on that road who don't live here and they're not really going past the gas stations either where we can capture maybe some of that revenue. I would like to see us put more effort into pulling revenue out of people as they move through town know, to help pay for the wear and tear on our town that they they create.

And so, you know, when I think about prioritization of projects, my tendency is to is to, you know, lobby the state more about 99, but, you know, try and keep our dollars away from it as as best we can.

I apologize. We got off into the weeds.

I'd like to keep us over there for a moment. Complicated. So, I mean, going back to your point of how is it going to affect this group, I have concerns about not revisiting the road classifications, like, as the basis of all of this analysis because we've seen a lot of instances where the last TSP has roads that are classified at a lower level than we pretty much all think that they should be. And when we're applying code, what kind of street it is, if it's considered a collector street or if it's considered a residential street or if it's considered anything else, that impacts how many driveways are we allowed to add to this existing busy street. Like, what are these criteria that we would apply for what's being proposed as a new project to this type of street?

So it really puts us in a bad position to not have those more recently revisited because we have a lot of streets that are not, in my view, properly classified for the amount of abuse they see now, let alone what we could expect to see over the next twenty years. And something that I know it's really difficult to forecast but is kind of worth having as a nugget of, you know, consideration in the back of our minds is what happens to this town if they do end up tolling on 205? Because we're going to see an incredible influx of people coming through on 99, and we have this limitation of the tracks that block off the whole North North part of town and backs up 99 when people can't take a right hand turn or go straight across some of the more arterial roads. So I I am definitely concerned about not revisiting the existing street classifications because that impacts our recommendations into the future.

So I I should clarify, the TSP will have an a section on updated standards. So all of the standards will be updated into the in the TSP, so from the prior TSP. So that will be a chapter in the TSP.

When you say standards are being updated, I mean, that actually addressing this road territorial should be axed? The actual, like, road clarification. So

hall standards, like, classification standards if if we wanna revisit, the mobility target for the city. Those those are all the standards that would be updated in TSB or we revisit it. So whether or not we update them or not, it will be determined.

But you have a list of candidate roads you would like to change classification of?

Yeah. I mean, I could come up with a list for you. I'm on the traffic safety committee as well and between public works would have plenty to say about it as well. There's definitely roads where we're doing individual studies just to kind of see what the volume of traffic is for when people come to us and have concerns about specific things. There are roads that just have tens of thousands of cars on them that are still being called residential, and it's just kind of like we've got some we've got some big obvious ones and we have some slightly less obvious ones that could definitely use an adjustment.

Yeah. Do they So do these does Public Works involved with this when these guys are putting this together?

Yeah. Were saying they are part

of the No. They they went through the list with us. Yeah.

So it'd be fabulous if you could provide written comments.

They there's a meeting on Wednesday. I have one. Yeah. Yeah. If you wanna Bring it up with me.

A functional class map or provide a list or anything like that, for sure. We could take a look at those and Great.

Traffic committee would get great group for you guys to go

spend the morning with. Yeah.

They'd have

plenty of opinions for you and information.

Let's let's go ahead and get back

to you.

I just wanted to touch on your second topic. We did a specific scenario that that addressed tolling Oh, yeah. On the freeway.

So And what that would look like for '99?

Have a list of of projects that are not in the 50, but it would say, okay. If this scenario happened, these are the additional projects that we were

Would need

to be prioritized.

Separate scenario that that accounts for that

should Fantastic.

And we did that specifically because of that concern.

Cool. Thank you very much.

I'm always getting stuck on the money part. Yeah. I know. It's all

we just have one more money. So this this is the how that how those 72 projects lay out. This is just an image of them. This is all the projects layered onto a single map. There's a lot of them here. As you can see, you know, a $154,000,000 worth of them. This they're they're spread throughout the city. There's a lot on territorial up there to address some of the the the traffic growth that that you've all touched on. Some intersection improvements up there specifically because there's a lot of through traffic. Several along the highway and then again, several projects in the growth areas of the city that that will largely be driven by the the future development of those

areas. I

would think there'd be a whole lot more dots on there for a $154,000,000.

Some of these projects well, some of these projects are very, very, very, very costly now given where things are today. So the the cost estimates are accounting for everything in them. So administrative costs, right away costs, design costs. Those numbers are very very expensive. So it's important to account for them in the cost estimates.

So that's how they get very high. There's also some very expensive projects in here that that we have identified with public works. Some of them are are part of those original feasibility studies that we alluded to, some over crossings of the railroad and things like that that are that are, you know, involve bridges and potential, you know, unknowns with that. So they're very expensive projects. The those in in the other cells and Borre is one of them, I think it is.

I can't quite see it, but that that that would be a new bridge, but that's one of the feasibility studies that that I alluded to earlier in my presentation. So some of the some of the community input that we have, you know, some of the key issues and outcomes that we we heard through that process. Obviously, a lot of congestion in Downtown Camby, some some specific intersections, the Pine Street Intersection, the Ivy Intersection, Bird. Those are all problem areas that the community identified. So we we heard a lot of of desire to have another bridge over the Mao River and improve connections out to I 5.

Some people suggested extending territorial. Some people suggested, you know, another crossing down towards Burr. So we heard that quite a bit through the process. We heard a lot of desire for a bypass of the city. Again, very very difficult project.

Not something that's likely to be funded. But all of those were important concepts that came up through the process, you know, while unlikely to be constructed given the funding sources we went over earlier in the twenty year horizon. There's still high priorities for the city and they they involve closing critical gaps in the street system, improving emergency vehicle access, freight trucks act access, and and congestion along the highway. So we had we put several projects in here that are more so feasibility studies that that were attempting to bring those community engagement key issues and outcomes into the TSP as as projects so that there there can be more extensive studies to understand those those issues and the complexities that are involved with them, coordinate with some of the agency partners. So ODOT is a good partner, ODOT rail, and a lot of those projects there.

There's a lot of complexities involved with going across or over those rail crossings. And then also explore other potential alternatives that that might address some of those concerns as well. Just to just to make sure that those ideas aren't lost with the TSP in this process. And, you know, the the subject of the bypass that that came up, you know, so you mentioned, you know, it's good to have that concept in CSP, right?

Yeah. I did Sandy's transportation system plan and Sandy really wants bypass. So we actually owed up, actually funded too. We did a separate bypass study which in it of itself is probably half the cost of just doing the TSP. So it's very costly. It's something we couldn't cover within the TSP. The cost estimate was just under 1,000,000,000 Holy moly. V dollars, 950,000,000, I think. But it's something that some people in that community still feel really strongly about. So it it is the bypass is a project in the TSP.

It is obviously an unfunded. It is not a financially constrained project, and the city did commit to put about a $100,000 aside to to do some additional study of it because they would like to start doing a little more detail and feasibility. So this is kind of in the same vein as that as keeping, you know, those community ideas within the plan. We're not in a position to say no. They just need more analysis and more study outside the TSP.

What what

was gonna cost a billion dollars?

A bypass in Sandy, around the city of Sandy.

Oh, okay.

26. Yeah. Can see how 26 go through the mail. And it starts on one end and goes on. Maybe one.

It opens a

billion dollars. So

Anyone with a billion dollars can have one.

Well, I mean, Colin,

I You are cheaper. So I want you to do that. Sure. Dollars to that funding needs is like

Well, it's very controversial though because a lot of people that own businesses downtown do not wanna bypass, so only some people want it. Yep. It wasn't a slam dunk at all for products.

I did want to add the county is doing their transportation system plan update and we as staff are joining their advisory committee and in light of tracking these projects that are more global, that are not going away, the needs not going away, how, you know, one of those items though is some of this properties in the county, Some of the properties been looked at such as 99 and Barlow, that intersection. There's a

kind of

a high level study that the city was involved with about three years ago. The county led it with their consultant. That would alleviate a lot of congestion at that intersection and provide a greater opportunity for people to be using that because it's a bottleneck now with the railroad and then the left turn coming into town. But Barlow in '99 and then Barlow in Arndt. Now, again, these are all funding level issues and the county's gonna be facing the same thing that we're facing at the city. But that is on their horizon, so I'm assuming that would at least be mentioned in their plan. We don't know where that's gonna go. Kittleson is doing that plan. Again, they're doing the transportation system plan. So we're tracking that as well.

So some of the things outside of the city that will never be part of the city that the county's involved with will also help, I believe, over the long run or my wish list is that that that will help, you know, over the long run and that will be something we'll be providing comment to the county on. They're aware of this. We're working with the county on the comprehensive plan and the urban growth boundary expansion as well. They're well aware of what our desire is, but I think those also are things that we can't really speak to in the transportation system plan, but just acknowledging that they're out there because they're in the county and we're tracking those. That's another piece that's, may solve some of these items as well or at least parts of them.

So with Barlow, they're trying to find another way to get over the railroad tracks without having to stop at the railroad Right.

There are alternative designs, they're going these are complicated with a railroad, anything with a railroad's complicated, but they actually came up with concept designs about three years ago. And, again, that was high level and it was a lot less expensive as what their analysis was than us doing a flyover across, you know, really high over the wetlands down to Barlow from, like, the police station location roughly, it would it was substantially less expensive. Now, that all needs to get lobbied and etcetera and push forward. Obviously, that's the county and but it's their issue and they obviously don't want to make that horrible either, you know, and I think that is a bad way to get into town because it's difficult. So I'm hoping that that we'll see that on their list of projects as well when they're doing their TSP.

They're behind us because they started later, but they're they're gonna be they're in a basically a two year process now.

Just for curiosity sake, are you aware if they're looking at Haines Road in 99 as well since that's outside of our jurisdiction but problematic.

And Haines would be another one that we obviously are concerned with. We're hoping on our end of things that we can, you know, alleviate a lot of that with the Walnut Street extension and just a plug for Walnut Street because I know you guys are gonna ask about So there was a hearing last week with the County Board of Commissioners. I attended, I listened in on it, there's an IGA that was approved, which gives us now the city the authority to build the road in the county. It's in our urban growth boundary, but not in the city limits. So the IGA was approved, and that's that's a really big milestone for us to give the authority for the city to be able to build the road.

So just another item. But, yes, on the Haines Road piece, I mean, that's not gone away either. It will make it less difficult, but there's still a lot of people using Haines and I that's a that's a ODOT and county kind of situation there really. It's, And you know

and I and in our last TAC meeting, I remember the county players county planners specifically mentioned Haines, so they are they're definitely aware of it.

Awesome. So I'm just gonna throw this out, being so we're talking about this right now. This is one of the things that I see in this plan that I think is missing. And that is, I think that we need to be sending a loud and clear message to not only the county, but the state as far as what can be, is going to be needing, especially twenty years out. I've lived here for a long time.

I see can be as a balloon that just keeps blowing up and blowing up and blowing up, and and we're we're right at that bursting point. All of our streets, intersections are we're just at that at that point, and we've been talking about this for decades. And I realized that this TSP that we're talking about is within our UGB. This is this is this is we've got boundaries about what we're talking about. But I don't think that there's anything about this RTSP that doesn't say that when we get right up to that boundary, that we couldn't send a clear message to the county and to the state that says, look, when we bring Territorial Road right up to this boundary, someday, we'd like to see this road connect out to I 5 somewhere.

And we have every intent that someday this road is gonna be and we're planning on this road doing that, and we're internally making the plans to have this road go that direction someday. And we intend for you, the county, and the state to do your due diligence and make this happen because we need this to happen. And so this is in our plan, and we want you to go do this. Okay? This we need this.

And I think until we start showing these people that this is where we need to go, you know, whether it's Dundee, Newburgh, McMinnville. You know, it took decades for them to get those bypasses through there, and now we're finally seeing it. It's finally happening. Bend. They finally got their radius roads.

You know, Canby needs to get a road going from the backside of Canby over the hill to Oregon City. And I think that we need to show in our TSP, our local TSP, that wherever, it's Hanes Road, Walnut Street, wherever it is, that this road we think needs to go this way someday, and this is in our plan. And this is gonna be our relief because 99 e going to Oregon City can't handle it anymore. And this is where it need Barlow. Barlow needs to go wherever it's gonna go, to to to Aurora, to Woodburn, to wherever.

It's gonna go that direction. This is where we have futuristic thinking, and it needs to go this way. And we we need to put these things in our plan to say we've taken it to our UGB. We need the state of Oregon, Clackamas County, Marion County. We need these people to come to the table to help alleviate this balloon from popping because we got a problem here.

We got these maps, all these all these bad intersections and busy streets. 82% of our population is going out and 85% is coming in and we can't handle it. We just can't handle it within our balloon anymore. We need some help. We need some, you know, all these other cities, you know, it took decades and decades for them to get it.

Canby really, really needs to start showing these people that we're planning on your help. At some point, we need you to help us. But if we just keep planning within our balloon, they're they're they're just gonna, yeah, know, someday. We've been talking about Barlow and '99 for twenty years. We could have done it a long long time ago. We we could have done it for I forget how many millions of dollars it was. We had the funding at Art Road. There was extra money left over, but city council couldn't pull it together and we didn't do it and we lost it. And so it didn't happen.

So I just wanna take it because I agree with you. And and this is where I think this is a great time too to look, and I think this is what you're saying. We wanna look at this transportation plan. I think we need to have priorities in this plan, and then we need to have mechanisms that's gonna take this take this. If it's number one priority, what's number one priority mean twenty years from now? You know, we had a priority for Burke Parkway, and the city and the state was ready to go. The county was ready to go and told them to get lost. So it sounds great, but the city's gotta be on board too. The council's gotta be on board when it's time to come. So we need a transportation plan with priorities in it.

We we have a big problem coming with all these trucks coming on board in the next two years. And I don't see you being addressed here at all because we're just looking at it all down to the funds. You know? I understand amount of taxes that we wanna we wanna The funds were there, and

we said no. Well, we need to show our intention, and this is our transportation plan.

And we

need to prioritize.

And I think that our city council needs to put in the transportation plan our intention because Clackamas County, Marion County, State Of Oregon is never gonna do anything if they don't know our city's intentions. They're really not. And unless they know our city's intentions and our need and it's written down in black and white, if it's not written down, it's never gonna happen.

But if we're only willing to fund a third, how how much intention do we really have? I mean, really, the amount of money that we are willing to spend on these projects is a reflection of how much we care about them, and it looks to me like we care about 50,000,000.

Mhmm. Well

I mean, you know, this is this is the citizens. This is well,

we can

Maybe we can shift maybe we'll shift some money around from a bike lane and build a road to build a road to Wilsonville or build a road to Oregon City.

Or raise local property taxes. We've had mechanisms here to raise that money. We just gotta put that money in the right use. That's right. We've had the mechanisms for this money.

I I see an awful lot of money going to these roads already taken care of fifteen years ago. We need to have money going to, but I think a road going to Oregon City or Wilsonville would

be

a whole lot better spent than than having so, anyway, we I'm not gonna get into that. I agree with you, Mike. I really, really do. We gotta put our money where our mouth is, and I think that some of our transportation needs, we really gotta look at it, and I hope the city council does that. This is this is this is out of our purview, but I I think my point is is that I think that we really, really need to have in the TSP, we really need to show our intent as a city.

That's my my opinion. We gotta show these people outside. Everybody says, well, it's the county's it's the county's thing. It's the state's thing. We can't do it because it's outside of our thing. I think we need to tell them this is what we need. You know what? And if you don't if you do if you want a piece of candy, you gotta ask for it. That's just the way it is.

But Mike really hit the nail on the head that we need to show that we're serious about what's important to us and actually fund it. Because the reason this TSP probably has quite a lot of the projects in it that was in the last TSP is because there wasn't money for it. And so, what I've seen is that public works every year has to kind of revisit their top 10 list of things they wanna try and get done with the money they've got for the next x amount of time, and then they don't even know if they're gonna have the money until the last minute and only so many things can get done and it just gets pushed and pushed and pushed. And there's really no reason that the same thing won't happen here if we don't come up with the funding one way or another.

So I go back because I was on there, I go back to renewal because we had all these roads in there, the funding was there, the money was there, It's how we prioritize things as the issue. And I think you hit it right on the head. We've got in this transportation plan, we've got roads that were down here, but suddenly they're up here and the ones are up here or down here. I agree with Mike. We gotta get serious as a city. And and if we wanna bypass through whatever and we're serious about that and put our transportation plan, we can't wait for another twenty years to do it. That's what's going on. The mechanism, the money was there and it gets used on other things.

Okay. Go ahead, guys. We're cutting out a lot of weeds tonight. Sorry about that. This is your show. Go ahead.

Discussion. This is good. It's really good. I would I would offer that in the TSP, we will have an implementation section where we can be very clear about these are the next steps moving forward. And if you wanna have timelines on those, we're more than happy to say these are the top priorities. These are the roads. This is where they need to go. I would also say Don and others that are involved in the county's transportation plan on their technical advisory committee need to be strong, and that's really where that's where the right. Where that's where it gets documented from the county. You need to push on them to say, we're building a road this big this way.

Our intent is that it's gonna go beyond our control to you. The county needs to then pick that up and memorialize it as a high priority project in their plan. But I do agree you showing funding for your priorities then shows you're serious to other agencies. Right? They may be, oh, yeah. Canby wants to put roads here, but right? But if you can show that, I think that goes a long way then when Don and other staff are pushing on the county to get those high priority projects done for the county. That's that's where it's gonna happen. And when the county moves forward, right, eventually they will get to a draft TSP having people from the city show up to their right, to their meetings. They're gonna have public outreach meetings.

They're gonna have hearings. They're gonna have work sessions. Have your people show up and really push that, and they're like, my gosh. A 100 people from Cami showed up. They really want this road. That goes a long ways too. So I think you do have a lot of power in shaping what the other agencies do. So I would highly encourage you to just stay involved with their plan as well. What else? Why don't you guys talk about a lot?

I would just add that I agree with what you just said, Rhea, and I think we have an opportunity at the technical advisory committee. I believe we have another attack coming up for RTSP, has the county as a player, several people from the county are on that, and obviously sharing RTSP with the county as well, which gets back to the implementation plan that you're talking about. But I do agree, I mean, this is a bit there's some lobbying here that ends up needing to happen here and and some of this is even at the political level that needs to happen as well.

Yep. Yep. We need leadership to talk between the two agencies. That's really how this

gets I think some big signs at Territorial, Barlow, and Molino that said future road to Oregon City, future road to Wilsonville would be would be great.

Dan Eber for governor.

That's perfect. And I will say on our project figure, we are not allowed to show planned roads outside of the can be UGP, but we can have arrows too. I worked on a lot of TSPs where we show a collector, but it doesn't stop. Right? We put a big fat arrow on it.

So desire to

And then yeah. And it's very clear that this road will continue, and then it it matches up with the narrative and the implementation that goes with it.

And then just to reiterate, these the one the last bullet there, we were trying to summarize some of those key issues that that are,

you

know, what you what you were describing in the TSP as T as Ria was alluding to as well. We'll have a an implementation section that will have each of those concerns in it and we can be very clear about the city's desire, the city's next steps, and and what those might entail for the TSP. That those are in there because it's something to to also restate is if the project's not in your TSP, you can't do anything with it. So if those are something that you want to explore, if you wanna explore and bypass, it has to be in TSP. Otherwise, it's not happening at all. So Yeah. So that's another reason why we put those in there just to have the concept either whether or not the city wants to move forward with it, that's your decision. But we could be very clear about what your desires are at this point.

Ready? Everyone ready?

Yeah. I think we are

Oh.

To the final final slide. So these are the next steps in the TSP process. So in the next month, we'll be preparing the the draft TSP. So it's basically compiling all 12 of the technical memos, putting them into a document that becomes the the the transportation system plan. So we'll have a draft of that.

That draft is is put out for public review and then there'll be a city council work session in January. And then after after that, there'll be a revised TSP that will be become the adoption version. And then we'll have some hearings on it. So we'll have a a a hearing with you all on the the adoption draft TSP. And then following that, there'll be another hearing for proceed with the city council. And then finally, you know, after that, they'll we'll have the the adopted TSPs. That'll be the final on the first of the TSP coming off in February and April of next year. So moving towards the adoption process.

Yeah. So you all will be involved in all of those steps to where we get to the adoption draft that goes to the planning commission hearing. And then depending on the level of comments that we get from you, sometimes we we do go back and make another version of the TSP to take to city council, or sometimes it's just a memo with a list just saying, you know, these minor changes to the documents so we don't have to do all of them. But, yeah, you'll have several opportunities once the draft TSP is available to make comments to it as well as we move forward.

Thank you, guys. Any other questions while

we're here?

Alright. Thank you. Any other questions?

Dawn? I have a couple.

Judy, read Okay.

The

Thank voice. You for all of this. I I mean, you've done an excellent job, and the report you sent out was amazing. It wasn't an easy read, but that's okay. That's it was really exceptional, so thank you.

And I agree with a lot of the discussion that's been going on, and I've had some experience with the city with getting, I guess, plans from consulting firms in the past. And there's a couple things that I've seen in other plans that maybe we could consider for this. One is scorecarding, and it's not a popular thing in public sector, but if we're gonna put a plan together, there should be recommendations about what to do after year one and take the pulse, and it's not about punitive. It's about check and adjust. How did we do how did this is the city's responsibility.

How did the city do after a year of following the TSP? How did the city do five years? Otherwise, you you don't ever check and you wait twenty years later and you're like, why did we not do any of this stuff? And there are probably very valid reasons, but it's not typically something I see a lot of, but I have seen it recently in a couple of plans that were drafted by consulting firms for other areas of the city. So that would be one thing.

Scorecarding is important. The other thing is, I think some people might agree with me or not, but there's a disconnect with our citizens and what the transportations plans say about level of service. And we see this quite often when, you know, there's something proposed and we say, well and the plan says, well, it's not gonna affect this, you know, the congestion in this area or this intersection, and people are like, what do you mean? It's already, you know, beyond. And I I wonder if there's some process, I don't know, if there's some plan or process against city responsibility to do something to try to minimize that disconnect because we see it regularly.

People just don't believe what they're reading. There's kind of a credibility problem. I'm not saying the transportation plans are wrong, I'm just saying the perception about the reality versus what we see every time we get an application that says, Oh, it's not going to create a problem. There's a huge disconnect, so if there's any I don't know, recommendation from you and what you see with other cities about how to remove some of those disconnects that we see with many of the applications that we get, that would be really good. And then one other quick thing is all the great discussion about prioritization and working with the other, you know, the counties and the state.

I totally it's so great. And I wonder if we're looking at prioritizing based on need and based on finance, and I totally get that, but is there another criteria that's feasibility, you know, like Walnut Street that we all have been complaining about forever? What's the feasibility? If if we make this project the number one project, are we you know, not just financially, but is ODOT really gonna partner with us at any time in the next decade? Otherwise, we risk prioritizing projects that aside from financial, there's a feasibility partnering problem that maybe make it a number 20 project instead of a number one project.

Yeah. Like, can we get access to the land or whatever?

Yeah. I mean, think about Walnut Street. You know? I mean, what I don't think anybody thought it would take that long, and I don't know why. But if we you know, that's a big priority for us. But would we really if we have other projects that we know ODOT's got 10,000,000 other projects ahead of us, even if it's not a financial question, it's a feasibility question, then we wouldn't make that a number one project. That's all. That's it. Thank you.

Can I have some input for your second question? Sure. About you are not the first city to have citizens that have a disconnect with how bad they think traffic is versus what our traffic numbers typically show for them. A lot of times in cities, we either do a presentation for planning commission or city council, or we can provide slides that are just on the city's website that the communities can watch, but typically, it's kinda like a traffic engineering one zero one. This is how we collect data.

Right? This is what this means. Level service, you know, d like this, and we can even give examples or videos of this is what an intersection actually looks like when it looks like this. This is what your standards are. This is why the way they are. I know a lot of people think, oh, we'll just make it level service c and then congestion will just go away. Well, that's absolutely not how that works at all. So a lot of times, we can just give our presentations and education for that. So if that's something you guys

are interested in. Really help with the disconnect? It does at times.

I mean, some people just are gonna change their minds, but I think it helps a lot with planning commission and sit you guys probably know, but city council at times. But, yeah, I I think you can make a difference. A lot of times when I do those presentations of people from, like, the homeowners association or the people that are or from the business community that just are they're this kind of this wiki wheels that are always concerned with congestion and having them attend and having a discussion with them does seem to be pretty meaningful.

I think a lot of people really don't understand the scale of how horrible things can get. Well. You know, it's like can be has its own idea of what bad traffic is, but let me tell you. Yeah. There are there are some things I have never seen in this town and I hope never to see in this town.

Yeah. It's what you're used to versus what it is now Exactly. But not necessarily the worst possible.

No traffic on my street till development went on down the street, and then I had some. The difference between zero and one car per hour is infinite. Let me tell you. Yeah. For

some people, an extra couple 100

cars a

day is very meaningful enough.

Yeah. And so I think maybe some materials on the city website that explains, you know, how burdened our streets are and what the scale actually is, and maybe some colloquial examples of, you know, here's one, here's five, here's 10, something like that. I that can be helpful. I really, you know, I think a realistic sense of scale would help.

We could offer paid field trips to LA.

Oh, you don't have to go that far. But yeah, growth is hard for everyone, right? And change is hard for everyone too. That's

Alright. Reality. All done?

Yeah. All

right. Anybody else got anything? Thank you very much. Appreciate you helping us chop our weeds up.

Yeah. Of course.

We'll see you again in

February, March.

Okay. I think that is it as far as our work session is concerned. We have an illustrious member of our city council, and I know we're not open to public testimony in our work session, but being so at city council, miss counselor Patton, would you like to approach the bench?

We do have a. Okay. Yeah.

You wanna raise your right hand? You solemnly swear.

I well, I do swear a lot, but I shouldn't do it out here because it's on camera. Right? Oh, you're

you're you're That's all. You're speaking as as yeah. Yourself.

Yes. So, for the record, my name is Jason Patten. I am, 1040 North Birch Street here in Camby. I am a member of the city council, and I am your council liaison. The the primary impetus of me coming in tonight was as we wind down this year, I wanted to come in. And while I'm not here for many of your meetings, I do try to make them when I can, and I do watch them when I can online, but I wanted to thank you for your service to the community.

Is this where we ask for a pay raise?

You can get a pay raise from 0 20. Double it. There you go. Double it. But, no, I wanna you know, the amount of time and energy that you folks put into this that helps shape the future of the community, especially considering what we are going through with this TSP, with the comprehensive plan update, and all those things.

It is a monumental task for folks to take on as if they were preparing for a cruise or something along those lines. So, you may not hear it from a lot of people, but I did wanna come in tonight and say thank you very much for your service to the community and for doing all of this extras work. And, you know, I know you have a newer member. The rest of you have been on for quite some time, and I thank you for sticking it out. I know at times it could become overwhelming, and it's like I have better things that I could do with my time, but it is very appreciative that you folks stick around because one of the things that gets to the heart of some of these things that you are talking about is continuity and longevity.

And the long the more we have people stay in the loop, the longer that institutional knowledge gets passed on, and some of that stuff hopefully will not get lost. So that is that. The other thing I will say is as your as your liaison, while I don't have standing meetings with you all, and I'm sure you would not want that, at any point in time, if you have questions or concerns and want to reach out to me, you hear of things going on at the city, you wanna share with me certain things, and this doesn't have to be, count, planning commission related, do not hesitate to reach out to me. Send me an email. Don't call the number that's on the website for me because it's ridiculous and it goes to a voice mailbox that I never check unless I am required to for a subpoena or something like that.

But by all means, out to me through Don or or anybody else to to set up a meeting. I'm happy to meet with you when I can. So with that, I will say as far as what I heard tonight, a lot of this will that you shared on the TSP will get rolled into notes that will come to the council. The council, I will say, when we have our discussions about these things, there is very we are very cognizant of your work down here on the, planning commission level, and that is what we consider as we roll it up to the next step. So it is not just you are not sending this up to the council, and the council is just ignoring it and doing their own thing.

I can assure you that there are a number of people on council, myself included, that take that information very seriously. Now, I don't know if it's pass. I don't know the rules or whatever with regarding this, but if you had some questions, I'm happy to take them tonight. I don't know if I can answer them or whatever. But, yes, I I primarily just wanted to come in and and thank you for your service.

Judy, you got any questions?

I don't. Thank you, though. Appreciate it.

Any of the other commissioners? Okay. Thank you, Jason. We appreciate you stopping by. I think collectively, we would all as Mike said, that we need to we need to put our money where our mouth is as far as our TSP is concerned. So we we're all willing to donate our pay for this next year to the TSP plan. So I just wanna make I wanna put that out there. Awesome.

And I

will I will just let you know on some of the things some of the things that you mentioned tonight, the council is actively looking at so some of the things that we have done at the council level, there is a lot of stuff that's very old and outdated. One of the things that we just recently updated was the council policies and operating guidelines. It has not been it was not it was last updated in the nineties. We essentially threw it out and retooled the whole thing. Another huge project that we were preparing for is updates to the city charter, which is going to be a huge lift because anything we do in there has to be voted on by the citizens.

And we are have to be very careful to make sure that if we pay to have it put on the ballot, that it makes sense and that it will get passed. Another thing we are very cognizant of is funding aspect of things. Something that the city has not done a lot of is long term planning and forecasting. One of our upcoming work sessions is going to be an actual four year, forecast of projected projects within the city, how that funding is going to come in over that period of time, what we can, what we can't do. Because what has happened in the past is the city would be like, hey, we wanna do these 10 projects.

In the end, only three of them would get done, but we had budgeted money for five of them. And then in the end, we put 12 projects on the list, and then the next year, four of them get done, but they're not there's of the original and three of the new, and it's just been a hot mess. So we are working on actively changing that and having the long term five year actually working towards a five year forecasting for city budget and and projects in parks, streets, all of it. And then to your point, commissioner, Luellen, regarding the Urban Renewal District, you know, I can tell you that it a majority of the city council will sunset the district. District.

There is absolutely no interest to prolong it as it currently stands. The the goal is to send that money back to the junior taxing districts, but one of the things that we are one of the decisions that council is facing that there is some debate and some split on is how to close the urban Renewal district. There is a way of closing it by ordinance, which essentially kills it outright. And if you want to then do it again, you have to start all over again. And then there is the option of closing it through resolution, which essentially keeps the urban renewal advisory agency or the urban renewal board dormant.

And then when a new urban renewal district is established, it can then take over. One of the things that we need to figure out is, you know, can the can an entirely new urban renewal district boundary be drawn and governed by that agency? If yes, then a resolution might make sense. There are some people who are vehemently against it. We'll see what happens.

But ultimately, if the thing is that there is if you want a whole new district in area that has in land that has been brought in through the comprehensive plan update and the urban growth boundary expansion, then it would probably need to and if it needs to go to a whole new process again, then ordinance would be a better a better bet. But I will say that there are partners, there are people on the commit council right now who I would not suspect would support a new urban renewal district, who have expressed an interest in a new urban renewal district. So there is that because we have some very large projects coming up, like a new water treatment plant, which only gets us more expensive as days go by, and the power and all of it. So those are some of the things that we are working on at the council level that, you know, that we will take some some, that will all that will at some point in time include you folks as well. So that's it.

Anything else?

Just that, I'm very cognizant of how low all of my bills are as a citizen of Canby, electric, water, street, parks, sewer, etcetera etcetera, and I have no problem with paying more to get stuff done because it is so infinitesimal compared to all of the surrounding area. Like, nobody likes paying more in theory, but us paying more would be like next to nothing compared to what everybody else is dealing with and we could probably make some good progress.

Every time I hear about someone else's electric bill, I laugh. Seriously.

It's a big reason why I moved to Canby, honestly, because we were getting our power from Bonneville, it's so much cheaper. It's not investor owned.

Yes. And and and to that point, I I would say that you are probably an outlier in that, in that thought Yeah. Especially considering, you know, as as a member of council and as we work to try and tackle these things, you know, I see what has recently hap what is going on with, you know, good, bad, or indifferent. You know, the the governor and those folks came up with a plan to try and fund ODOT. Clearly, it has upset people, and now it will most likely go to a vote of the citizens.

But my question to folks is, then what is the alternate plan? If you do not like this plan, then you need to be willing to step up and come up with the alternate plan. Because to say I don't like this plan and you now need to figure out another plan, that is unacceptable. That is that is how we end up with the situation that we have right now. And so that is what we will be looking for when we because because as you probably know, the street maintenance task force is in the process of reviewing, you know, our street maintenance fee and how that's gonna look and those things.

So, you know, we it we are aware of it. The Walnut Street thing, even I, as a member of council, did not know. We were under the impression that that was moving forward hot to trot, and then all of a sudden it's like, we don't even have the ability we don't even have the agreement from the the county to do the rope. And I can tell you that that came as a secure huge surprise to us as counselors. So, you know, Randy, our interim city administrator, has done a lot in a very short period of time, and we're looking forward to continue that momentum. So there you go.

Okay. Any other questions? Thank you, Jason. We appreciate you stopping by. Happy holidays to you. Thanks for your good words.

You as well. Thank you.

Don, speak to us about future I

will take it away. There, is no planning commission on December 22, so this is the last one of the year. So the next Planning Commission meeting will be January 12. A couple items. We don't have these secured, but there's a potential that Hope Village may be an item on that agenda.

If not, we will likely have an update on the comp plan, concept planning, and code update. This will be kind of a light agenda item on, January 12. Kind of moving forward a bit further into the year, and this there's a bit of float in this depending on what we receive from city council. We have a work session with city council this Wednesday on the tenth, and then also another work session with city council on the seventeenth. One on the tenth is to cover chapters one to eight of the comprehensive plan policies and strategies and chapters nine to 14 on the seventeenth.

If all that goes well and we're continuing to move this forward, you're likely will likely have a comprehensive plan hearing by the Planning Commission for the comprehensive plan on 02/23/1926. So that's coming up in next year. We'll keep you apprised of all the moving pieces of everything, but that's most of what the update I have for you tonight. On that note, do wish you all a happy holiday since we won't be getting back together before the end of the year.

Okay. Very good. Anybody have anything else?

Just happy holidays to you guys as well.

Very good. Alright. Merry Christmas to all of you. I appreciate all of your efforts for this past year, and I hope moving into the next year, we will all make very good efforts in planning our cities. So happy holidays to you, and Merry Christmas, and happy New Year, and we'll see you on the I wrote it I even wrote it down.

'12. '12. '12.

January 12. Okay? Judy, enjoy the sunshine. We'll see you next time.

We need

a motion to adjourn? Motion.

Well, motion. We need a motion

to adjourn. I move we close.

I move I got a motion.

I second it.

I got a second. Happy holidays, everybody.

K. Goodbye.