City Council - Regular Meeting

do we have a motion to approve the consent agenda items so move a second I'll second all in favor of approving the consent agenda items raise your right hand all approved motion passes next notice is hereby given that the city council of the city of calwell Bon County Texas will convene in a public hearing to review the city of calwell public water system ID number 0261 annual drinking water quality report for January 1st 2023 through December 31st 2023 required by law the Texas commission on Environmental Quality so you read it right there this public hearing is required by law we sent the drinking water actually we didn't send it out this year it's been post on our website and then we sent links to it with of our utility bills so this is we've got these at City Hall we've got them where everybody can find them but we are required to have a public hearing and answer any questions that public may have on it any questions comments about our fantastic drinking water in calwell compared to the rest of the world no okay next regular agenda items resolution for a contract to finance an automated utility meter retrofit project so this is the say we did the I think last week we did the one for the fireart so this is through uh government Capital um same thing so this will be on the Ami project we're looking at a seven-year term on it so this is just a resolution that we have to have in order to move forward in that process I think it still

be quite a ways before we actually delet payment on it you know actually they start installing but this is just another box we got to check to to get us on our way remind Council we did get a grant from posto Savannah on this project and then we'll take some other funds so what we want to do on this yeah I believe it's right at a million dollars that we actually Finance so the payment will look like about it's about 200,000 a year that will be paying any questions guys a motion to adopt the resolution for a contract to finance the amm project second all in favor of adopting the resolution for a contract to finance the automated utility medium retrofit project raise your right hand all in favor motion passes next above ground facilities agreement with Atmos Energy for a district regular station at Industrial Boulevard in Old San Antonio Road yeah I'm going to ask that we postpone this we we've talked about this project before the we finally got the layout exactly where we need it to be for the uh for the DRS they sent me the documentation on it with everything I sent it to our attorneys they redlined it just made a few adjustments at Mr legal has not had a chance to review it so they they promised a a quick review we'll bring this back in July and that still fits with their time schedule to get this project going so request a a motion of postpone this Mo a second all in favor of postponing the

above ground facilities agreement with Atmos Energy raise your yes sir 341 obain next setb variance request for 603 West Buffalo Street to expand the existing porch and arm so this property owner is working to [Music] they're on existing property and they are baser that's the [Music] street if you can see that the uh the house is about 13t from the property line and then from the street it's 25t so when in the subdivision regulations that we have were adopted in 2010 obviously that made a lot of lots that were already flatted where they weren't able to necessarily meet the set back requirements of the 25t from the front 25 from and then seven and a half from side so because this is an existing lot there is an existing porch um St at all of the existing utilities and all of that and just adding on to that porch to go towards that carport it's not going to interfere with anything from utilities or right away or anything like that um so they're requesting that variance request so that they can basically just add that piece

C any questions they're just going to the front and I to the side so if you look at the diagram on screen 16 that's Sor I don't know what's it's just the extension Grand almost okay do we have a motion to accept the setback variance request for 603 West Buffalo Street second second all in favor raise your right hand none opposed motion passes next approval of the Main Street advisory board's recommendation for way finding sign designs at the intersections of Highway 21 Main Street and Highway 36 in Buck street so Street Advisory Board met last in worksh session so I was not in attendance but they did approve the proposed signreen four signs that we have would go at 21 and 36 um there's already an existing sign there that says Historic downtown pointing towards downtown um so basically where the L3 would located so that's the design of the sign and then this is the one going east down on 21 the Civic Center this is the one going westbound

MMR this is the one going northbound at County and then this is the one going Southbound 36 at so all of those poles are existing um all of the the locations and everything all within the requirements that has the only thing that we need to get Final approv on is the design of signs but the sign compy that prepared this was FSG signs out of auson and they on other projects like this so I don't foresee any issues um with texop but we wanted to go ahead and bring it to yall so that way we can get text out approval and then proceed with ordering and getting sign on installation the overall cost is a little over $10,000 Bud was 15,000 out of the sign underg signs um but the only additional cost that we might have would be if we can't use a I don't any questions does the state have to put in the PO no they're existing so it's really just post we want to do something AIT fer came in under budget just saying yeah I mean if we're going to do let make statement I get the boring ground for

get it but I mean if that's what Tex says we have to use you have to use it well when I S it to them that's orig I think if we do want the blue color it would have to um so what's a guesstimate of a fancier pole depends on the base to what what style base because it has to be the break po so I would I would definitely have to get Section Tex what they would allow I we could always get this installed and then yeah find the post and no I just I I think they look fantastic um committee did a great job um I just when you're spending $10,000 I want people to notice them you know you just want people to notice them not just put it up and anyway a normal sign onum yes that's that's my yes two thinks these are the same colors the ones in brown I think this is what they mate so possibly get and the other thing is I want to commend Forest first bid on these was 70,000 the first very beginning was overall way finding sign not even the that was just

a this is a phenomenal result even if we have buing so we're starting with this will do we have a motion to approve the main Street's recommendation for weing signs a second all in favor of approving the Main Street advisory board's recommendation for wayfinding signs raise your right hand all approve motion passes next department and Community reports thank you Benji for the code enforcement report I noticed um lots of stuff getting done so appreciate that have we made any more progress with the using for savings Market any questions about any report okay onward administrated and elected officials

reports start so [Music] after email and to comments we discussed with uh third party Engineers to see overall cost of dra report and timeline you want to yeah it was 50 to 80,000 on the actual drainage Bas and study um timeline would have the earliest if we would have started you know few weeks ago would have been October so I mean we right now I would say that it's a pre-existing condition right we've already had people come in here and say you know had issues there we looked into it a little bit deeper th and I looked and I think there's some improvements that we can make on our side that's going to help that water flow out a lot quicker and and better find its way to the creek a lot easier so I would like to try to do that before the July meeting and just we just had been able to get in there cuz all the extra rain and it's just too wet right now but U that's kind of where we're at on that you know we can do the study but I've already seen three separate reports right on you know we've seen the report on the development itself and what that report shows and and our engineer looked at is

a 6% reduction in the flow off of that prop so it actually red is the flow coming off of that but no matter what it doesn't help with kind of our our pre-existing condition so I I would like to go and make those those improvements on our side and just see how how much that helps because I think that's the first thing they're going to pick off and at least let us do that before we spend that extra money yeah go that me said um we are going to be bringing back the final to ju meeting we going confirm already proceed or bring it back action does all the code requirements it's producing the actual flow from the existing conditions of the property so um yeah so we'll bring that and we will do another public hearing notice so that all those resents come back to at least either hear what the overall result is and what we're doing or voice their concerns if they have concerns Tex is that so are they saying the one that is between um the dut shop and Mr Marsh's property the drainage there is okay com that as the development was built

out that they would evaluate and see if there improvements they need to make but [Music] we're going to send them a notice as well so that they can come to the meeting if they would like to or like us to have somebody from our local office represent at the meeting inv them okay I mean we already got water standing at Walmart and the restaurant right up the road there and backing up into almost it and but y'all saying it's a reduction is a reduction because of the detention ponds that they're going to install yeah detain just wanted to clarify [Music] I think we we've got to separate the fact that some of those conditions already exist and it's separate from this development I know the thought and the concern was that it would aggravate the already you know upsetting conditions right now I all what y'all were going to try to do I think that's going to alleviate the be D I think I think that's going to help quite a bit but we still have to look at that as separate you know that the studies that they've done that have been approved by our Engineers show that reduction so they meet all the local state

departments on to more yeah so I want to give you an update uh the temp Street Bank Street dra concerns reached out had a couple different meetings with Engineers we looked over the study that had been done you know was couple years now we're still waiting on funding but a couple years ago that shows to significantly help the issue there but we're going to go ahead and extend that study to look out a little bit further so basically all the way till get out of the city back behind Noak and make sure we don't have any bottlenecks going past that and um so I've already asked them to go ahead and start that the figure that they got no more than 15,000 to add that to that study I think that'll give us a really good picture of you know the the improvements that we need to make in order to to continue to channel water out the detention Pond once we get funding on that that's going to help substantially but let's figure out how we can get everything routed out so we protect everybody's interests we when do you think that grant money is going to be approved so we're waiting on our one of our audits to be complete um actually it's the fy22 audit and that's what's holding this up so we're hoping that that'll be complete middle of July and then hopefully we can get the ball really cranked up on that we've had the the Grant application in as far as we know everything's been approved we're just waiting on that have we had all right just just question that follow up on uh have we had any contractors that have looked at it already and also so they're ready to possibly bid and start the project ASAP it's going to be just like the rest of the projects that we do with the grant we'll have to and I I've got a an update

on that as well try to find it but it'll have to go in the paper be advertised in the paper and then everybody will get opportunity normally when we have that they'll be it'll get blasted out to enough people that will have somebody bid on several folks hopefully okay so it'll be it's a public bidding process it's not like we're is going to be able to go out and locally bid it out it's just it's going to get pushed out by the folks that manage that whole grant that whole so all right that that's better understanding so Rising Star the status of the bill is still on hold yes it is voluntarily from them voluntarily on on them we uh you know just just eyeballing things we we think we there may be a a bottleneck along Temple so we certainly wouldn't want to aggravate that and add an additional Culvert which was part of the plan so we definitely going to put a stop on that but yes voluntarily still and on on M Street that drain has a sewer line is that sewer line running through the center of that cover Thomas under yeah there's a pipe running underneath O'Neal that looks like a 4 in or 6 in I would just you know if that ever catches debris there's another blockage and y'all doing a survey all the way past that and we drove around I showed her the other day that there there is a pipe going through that c there and I was I just look at block AG if water's flowing and most time it's going to carry through those but if it

has something to grab on to and then it starts backing up I'm trying to get everything away from Temple Street so and then they'll look at that that's that's the thing they'll give us a couple different solutions they'll give us at least two different opinions on probable cost so we'll have that you know we talk to to you know we concrete the whole thing we find a different way to do it we get in there and dose it um timeline on that is they hope to come and present to Council in August so pretty pretty quick turnaround for for adding that they'll incorporate the text out study that kind of told them what they needed to build there at Bank Street and uh try removing that cover see what that does as far as you know water run out so I think we'll have a really good idea what the improvements we need to make so is is just continuing correct in around 15,000 no more okay that's so hopefully it' be less than that any questions on that on our Glo Grant this is the Harvey mitigation we are going to bid out the roadway and drainage project we advertise it'll be in the paper this week and next week the B opening will be on July the 9th and then we will bring that to Council on the 16th meeting and then we're doing the sewer part of that project um same thing we'll have to advertise the 27th and the 4th we will do the bid opening on August the 6 and awarded at the 20th meeting still working on the arpa the land issue we can't get the lane holder to release Lan so we're just waiting on that

any questions on that so those projects will get rolling pretty quick we still on dra what that whole street whole street we are working to get into that that pasture next to it we tried two weeks ago and almost got stuck so it's another one we got to wait till it dries out I've got a question on that what about the detention Pond that Rubicon has during the flow that everybody got all the phone calls and I thought it was just standing water but evidently it was more to the homeowners and that uh that detention Pond had water just to the top of the pipe it wasn't filling up it was just to is that pipe too big could that be possibly be a put a restriction of some sort some type there where the holds it a little bit longer cuz when I went by there it was just to the it wasn't it was just to the top of the pipe so that it wasn't holding anything it was just whatever that had filled up it was going straight through and I just thought we've got what 4 foot more almost and it's got a Spillway there so could the pipe restriction be a little bit smaller there was some that was stuck in front of both those on the side of that street sandbags um and I think that was the cause of all that water was rushing out on the street complain I went over there just look see those bags are still there all the storm inlets are going to be closed as part of their their storm water protection so I mean we're going to there's no way for it to get to that detention pond it's like like you're mentioning it's all flowing down the street and pushing

but the like I said at that time but I didn't take pictures of that because I didn't think it was anything major but I just thought it was standing water in low Ling areas on the past the detention time but the concern's there so I was just wondering what yeah and get rid of the roots that are blocking the tree roots okay I want to talk about budget Workshop you going to K that one off now okay so I want to schedule something as early as next week there some this year's budget has been worse than I think worse than any other that I've worked on everything's G up trying to close the gaps on a lot of stuff is just been difficult so I want to have something where we have plenty of time to discuss it so if we can start in the afternoon you know maybe do like what we did prior year we do our cyber security training and and then kick off into some some budget discussion um I don't know I kind of want ask you what do youall want to see in budget presentation I don't think we need to go line by line I think we need to hit the high marks hit the projects that we want to undertake and then really discuss how we're going to get everything pulled together look at you know how much we've

always done the time warrant you know do we continue to do that what we've seen in this past year is we' pulled some of those funds away from the original intent you know Street projects and and put them in other areas do we look for another way to pay for our streets and drainage stuff you know I've seen other cities U Implement fees for that as a part of the fee structure I think we need to look at our sanitation fees Wastewater fees those having biggest G you know the biggest Time closing that gas of the budget and then that bleeds in we're just had a habit over the years of trying to make make everything work without doing anything great substantially I'm willing to look at everything I mean not line by line L by line I mean trust me when I looked at way more than enough day all of us have and then we just got to find a way to get things done we need and I'm not even talking about some of the services we talked about improve in there wouldn't that give us an opportunity to even discuss that so you have a better idea I mean we haven't had a true Workshop where we've sat down and be able to discuss amongst us because we've always had something in front of us and I just want to give us enough time to have that conversation anybody starting at no on Tuesday or something like that I don't have a job I got a job but it's her so it's do

this like I said last time I think we need to bring this to Council for approval in July but I need some some answers on it before so so I'm able to finish it get whatever y'all whatever y'all decide I'll be there I I've got a ton of analysis done on other cities around us I've got a lot of figures I've got a lot of ideas I Just Bounce them off y'all and figure out which on we want run well I got I got a another question if we're going to start at 12 we started earlier in at our first Workshop that I thought was excellent uh why would we not want to start earlier respectful well I mean if you're going to have to take off work you're going to have to take off work right okay all right AV I might be [Music] zo I see that in our last deal we talked

about Limbs and about putting you know once we get the grapple truck and everything else but there are tree lims everywhere not just east side west side then north and south and I see the truck picking up nearly every day and I've even seen the uh dump truck hauling since our last meeting last week um I have no idea how we ever seen Tre you're you're about right but it seems they pick up certain houses and even in when they're on that street I see them on I can drive down the next day down that street and nothing's been touched do they go just on where they're called in Thomas or do [Music] they well I I mean I there's there's grass growing through piles and there'll be one street they pick up something in the next street they'll have a pile and grasses growing through it and I was just wondering do they not just go down one street and all the way to the end and then go to the next come back up we yeah well I'm just saying there there's I've never seen us have this many Limbs and especially I I mentioned 21 last week but 21 even even west side has got them and been there a long time and that has to be lined out through the police department yeah but anyway I I just wanted to bring that up because it it like you said there there are a lot of trees and these are huge Stacks some of them um since we're going to be

renaming uh the access road to Judy Richardson can we pull up those first swing gates at the entrance and just get rid of them they're a safety issue and they look like uh really look bad and just pull them out Thomas and fill in the holes and uh I Thomas I'll talk to you on some of this and then uh I I believe that's it for me today because that rpr would be in person I have several things candy thank you for the newsletter in the City utility bill um thank you for bringing that back um in the next one or maybe quarterly can we do a two sentence update on unfinished City Hall just some sort of status update because I know we're just in a limbo waiting on their time but if we can give the community just some sort of update uh next citizen concern report are people using it okay is there a um so say you get 20 a day is there a report you can do at the end of the day about like what departments have been addressed or requested I don't know you got that [Music]

capability so just the kind of the process that we put in place with that as they come in most of them are more like a job order you know he can you pick up these things exactly exactly so what we're doing is those are getting put directly into our workfor system like was saying you know somebody calls in on land for we make a work order for and it goes out that way somebody calls about something else make a work order if it's just a question that needs to be answered maybe one of the supervisors will shoot it to them through email and get a response back generally that day or you know within the day okay so that was my question so um I had someone asked me about prescription medicine disposal that did our Police Department do that well I got an email um uh like less than 12 hours later yes so it was a very quick response and so that's good so people are using that and did you get I haven't checked F okay so yeah we are trying to have coule days you we make a work you they may not come or get them out you know just depending on what time we get okay so say I um had limbs in my driveway to be picked up and I did that request do I get a response back that just says uh concern received do I get go Ahad usually I put a little more than that I'll tell them the process I have put in the work it's not resolved please Perfect do we have a tracking how long it takes from the time it received to the time that it's well then it's

and but okay so we do have a time in and a time close great we tried to close we built a process to close that ccle make that's great now we can track it um we were at the park at 7 a.m. along with Camden and candy for the disc golf rib been cutting which is a whole new world A Whole New World what and Roy oh and Roy yes um that was very exciting and it's because those people were so excited about being there um San Antonio The Woodlands Dallas Houston Far East Texas they did nothing but brag on the park on the disc golf course and on our community stating how friendly everybody was how the Park was one of the nicest they had ever seen um just it was just an extremely positive experience and I think with them only growing I've got to learn this golf because if I qualify for the November tournament I get $10,000 if I win I get $10,000 so it's um I knew nothing about it and like you have got a a a golf bag so you're on the golf course your your bag holds all your clubes well little did I know that they have bags for these Frisbees and one frisbee is for this distance and one frisbee goes left and one frisbee goes right so anyway it was just a a learning experience and very very positive and lots of shout outs to the park Department our community Armory dis Golf and anyway it was a it was a great experience and I'm thrilled cwell jumped on that in November they're expecting 90 to 100 this time we had 58 so and they went they used all the restaurants so we couldn't really track it because

of the concert jar straight concert so we couldn't see what the increase was but they did they went to the restaurants for an hour and a half in between each round so and that's all I last about the going online and putting in concerns was so people call in or yeah people can call up walk environmental service I did I Know Chief was going to follow up with him I'll I'll follow up anything else guys do we have a motion I was just G to say we also have a few hot applications for anything else we have a motion to adjourn second okay meeting [Music] yeah I'm looking