Board of Supervisors - Regular Meeting

Here's more. Welcome to the February 24th regular meeting.

Okay, we're going to start over. Good morning. Welcome to the February 24th, 2026 regular meeting of the Calver County Board of Supervisors. Everyone please stand for the pledge. I aliance to the flag of the United States of America to the stands. nation god

we'll move right to uh staff announcements Jason Lisa Lisa Medina Environmental Management Agency and Shauna and this is Mila So Mila is a spay German Shepherd mix. I would like to say she's about eight years old and weighs about 51 pounds. Mia was found as a stray in Buren and was severely underweight and very scruffy. She's not so more much so more. She's filled out. She's very happy and she loves humans. She came to us very frightened and she's an older pup so she's going to need some more loveies and some extra care in her older age. Uh, but she also has a survival instinct and she's come to enjoy humans and especially ear rubs. She loves to play ball and loves to play especially with the water from the hose. She passed all her behavioral tests but still does a little resource guarding which means that she kind of asserts her ownership um over her food bowl or toys. Thus, we'll need probably a home without small children. If you are interested in an older pup in this old g older gal, please contact us. And of course, if you have another pup, please um a meet and greet is required. Thank you, Shauna. Thanks, Mia.

Thank you, Lisa. Thank you. I have one more announcement here. All right. I wanted She was a little anxious. Wanted to get her. Thank you, Sean. What's in the bag?

She was a little anxious, so I wanted to get her out of here. So, our first free focus rabies vaccine and micro clinic of the year will be held on Saturday, March 14th from 9 to 11:30. The clinic will be held here at the government center. Dr. Mike Hayes will be donating his precious time along with our partners from Focus, volunteers, and our CCS staff. Let's make it a goal to make sure all our pups and cats in Calabaris County are vaccinated this year. In 2025, we vaccinated over well, we vaccinated 201 cats, and that would have been a sight to see, and 564 pups that received free rabies vaccines. More upcoming clinics will be held on April 11th, May 16th, June 13th, September 12th, and October 10th. And that's all I have.

Thank you, Jennifer. Miss Cashy,

morning board. Uh, Jennifer Cashy, director of integrated waste. First, excuse my casual appearance in your boardroom. I'm heading out to the field right after this, so I apologize. Um, but I did wanted to um just uh let your board know that we were awarded the Clean California grant um for just under $300,000. So, that will support our recycling days. And I've also included um a green waste program within these recycling days. So there'll be green waste amnesty um events going on simultaneously at our existing sites. So um be looking for more information coming um early, you know, spring going into summer, but we will look at having the same six events um same locations as we have previously.

Thank you,

Monica. Micah Eminem.

Good morning, board chair and board of supervisors. Just wanted to give a quick briefing on public works efforts in regarding the recent storm events. As an update, beginning on Monday, February 16th, public works crews began snow plowing operations for all 17 plow zones in the Dorington, Arnold, and West Point areas. Our department deployed its entire fleet of 27 pieces of equipment consisting of loader mounted blowers, loaders with wing plows, raers, large class A dump trucks, pickup snow plows, back hose, fuel trucks, and tow rigs. This effort consisted of an aroundthe-clock operation, deploying all operations and resources that are available. As plowing efforts began and as the weather continued to become more severe, plowing operations became more challenging and crews had to contend with several factors contributing to the decline in the efficiency of our plowing operations. These factors included poor communication from PG& on their efforts to clear down power lines. Uh providing plowed access to several water district facilities to repair and maintain critical water infrastructure. assist PG& crews with plowed access to several staging areas as efforts ramped up to restore power. Also, plow crews were called upon to assist with fire and EMS extrications for emergency response and evacuations. Severe weather, down trees, and down power lines hittered operations with added layers of complexity to our efforts as coordination to remove trees tangled in power lines became more problematic due to safety concerns and coordination with PG&E. By Thursday, February 19th, our progress was impacted significantly as roads became impassible due to heavy snow accumulation and an overwhelming amounts of power line conflicts. By Friday, February 20th, Dorington received approximately 88 in of snow and the Arnold community received 58 in of snow. PG& had reported several hundred down power lines or down power poles and

over 9,500 customers without power. As a result of these impacts to operations and the heavy accumulation of snow, our smaller equipment became ineffective, limiting us to only our larger equipment and significantly reducing the level of our effort. By Friday of February 20th, PG began making progress on power restoration and has been working diligently with our team to clear down power lines, poles, trees, and to provide access to plow equipment. Crews continue to plow through the weekend to make progress in areas that were being made accessible. By Monday, February 23rd, the Department of Public Works had received over 20 disabled or abandoned vehicles blocking our county roadways, 157 power line complex with down trees, 300 down trees within the county array blocking roadways. Crews and staff have dedicated over 3,000 hours of of manhour and counting to this effort. Significant progress was made yesterday with much of the obstructions being cleared and the majority of roads have become impassible. Our team remains dedicated to continuing this effort until all obstructions have been cleared and all roads are fully plowed. With weather conditions transitioning to rain, our roads will likely become icy, increasing safety concerns to the motoring public. As we are not out of the clear yet, our department urges the public to take all necessary precautions to preserve protected property from flooding. All sandbag locations have been fully stocked and resources are available on a first come first- serve basis. Please refer to the public works page on the county caliver website for additional information and resources.

Busy busy week. The they're busy. How how many down power line incidents in the roads you said? Yeah, we had um 157 power line conflicts with down trees and we had over 300 down trees within the county right away. I' I've seen P Gen diligently working to get those untangled that PG had 600 downed power poles. Actually, chair, could I ask quickly? Yeah, absolutely, sir. Holly said something to me as we were walking in. Would you mind repeating what you told me about your husband?

My husband um works for PG& and he says this is the worst they've seen since fire and maybe even worse is because of all the um power lines and everything. Arnold is the worst then over in the amor but they're still really Yeah. So he's he's they're teaching is really working. They had so many groups coming up and really trying to help and fix everything. Thanks. That's it in a nutshell. Thank you for the work that you've done and it wasn't easy and there were a lot and still not going to be with the cleanup,

but I really thank you for hanging in there and and you know adjusting as as the conditions change and at work and pushing through till to get to at least where we are now. So, thank you. And go ahead. Go ahead. Well, I was going to say and I have Monica here with me. She's really kind of been the lynch pin of this whole operation. She's our development services specialist, but she also works as our dispatcher during emergency events such as this. She's been working on stop since the storm began, coordinating all the public inquiries, coordination with PG& dispatching our crews where they need to go. So, she's been a tremendous support in this effort. I wanted to make sure

through the night I texted through the night. So, thank you so much for all your effort. a few passing conversations with the crews out out in the field uh just momentarily while they're trying to get a wink of sleep. You know, they're they're they're doing 16 hour days and they're barely getting those eight hours in between um to rest and everything. And you know, it's, you know, they're they're stretched. So, I mean, we appreciate all the work that the crews have done. No, thank you. We appreciate the support of the board and uh the patience of the public and and working through us. Chair, if I may,

I just wanted to echo my coworker. Thank you for all of your hard work around the clock for your communication and for the crews. I also ran into a lot of them out there and they're exhausted and pushing through. Thank you all so much. Thank you. Thank you.

Dispatch doesn't stop. Good morning, chair, members of the board. Doug Oliver, chief building official. Uh just a public announcement. Uh as of yesterday morning, the building department was uh activated to provide damage assessment and uh safety assessments for the affected area of the storms. We've currently completed 20 inspections. Yesterday, we did have a lot of uh terrain issues and uh and road blockages. So we have two units currently going up the hill. Uh any inspections wherein we can reach the front of the building, we are providing safety placards. If any uh individual finds a green, yellow or red placard on their building, they will provide instructions. We are also providing information on how to obtain necessary permits or reach the assessor's office for any catastrophic claims. Um, if any individual has questions about the plaque they have on their house, they can contact our our front counter at 2097546390. Otherwise, this is a voluntary uh phone line that we just stood up for those who want to report damage to their building. So, that number is 2097546380. uh they can leave their address uh report damage and we will send out a team to go do that assessment and and document that damage. Um we hope to have uh all of the assessments done by the end of Thursday, but it it seems like when we go out to one reported damage, we find three more. So, it's going to we're going to have everybody out there right after I'm done with this meeting. I'll be joining my teams. So, if there's any questions or you receive any information, please let us know. Thank you. um the th hopefully by Thursday, but with rain sitting on top of the snow, Doug,

you know, that weight goes up, so it could get worse. We we can we can hope for the best. Right. Abs. Absolutely. And uh also, you know, the if there's if one of those red slips on your building, you know, it doesn't look good, but at the same time, it can help you facilitate um going in with insurance and claims when it comes to storm damage and everything in the future.

Well, yeah, and that's a good point. I want to bring up something very important to the public that in in that environment, as cold as it is, uh, and the amount of snow, we are seeing some interesting, uh, damages that aren't readily apparent to the homeowner. If they see a red tag on the building, but the building looks fine, don't don't just assume you can go in, read a tag. Uh, if a if there's a propane leak in this weather, the propane hugs the ground, we are seeing it pooling two buildings over around where there has been plowing. Uh if you see a red tag on your home and you smell propane, it it it may not be your propane. Don't go in the building. Contact the fire department if it hasn't been reported. Make sure that the fire department gives you a clearance to enter your own property. Don't use any electronics or any open flame devices until you are certain that that hazard has been passed. So that we're seeing that in a couple of areas. Just be very careful.

Thank you, Doug. Appreciate it. Morning board. Um Lorie Durm assessor and as Doug said um Doug's been helping us give out calamity reassessment forms out in the field. Um you can contact our office at 2097546356 if you want to obtain that form. Also on our website um the calamity form is available. Um we'll be doing another mailing out once we get the list um regarding all the claims and um if you have $10,000 worth of damage um you could for relief of property taxes of value. Thank you.

Anybody else? All right, we'll bring it back to proclamations. Stacy proclamations. The clerk of the board of supervisors proclaim the month of February 2026 as civil grand jury month or civil grand jury awareness month in Calaveris County. Mr. Tooffenelli.

Thank you, Mr. Chair. Um, a couple meetings ago, uh, Amanda read a couple proclamations and she brought up that she was going to do it the way Marita does it did it. And basically, Marita would go down to the podium and read it right there um, with the person or organization the proclamation was for. And so I thought about this and um, you know, I served uh, one term long time ago with Tom Try and I thought, well, she's going to put Marita there and do the way Marina's. I thought I would read this proclamation the way Tom Trion would read this proclamation. So, um, with that being said, uh, the way Tom would do it is Marita, read this.

Well done, sir. Yeah,

every year in each of the California 58 counties, 19 ordinary citizens take an oath to voluntarily serve a term of one year as grand jury. And whereas Cal County, one of the original 27 counties of the state, was organized at the 1849 1850 session of the California State Legislature. Whereas the grand jury is an independent investigative body operationally separated from the entities and officials they investigate. The grand juries are officers of the court under the guidance of the Calvary County Superior Court presiding judge. And whereas the grand jury exists through the dedication of people and they decide what areas of local government they are going to investigate or review during the year. One of the most important functions of the grand jury is to review the operations of the officers, departments, and agencies of local government and special districts. And whereas the grand jury investigate investigative process may or may not result in reports, those factf finding reports identify specific problems and provide recommendations for governmental improvement and or identify comments. commended commendation. Yeah. Whereas the grand jury is recognized for the dedicated service volunteering to make county governmental entities more efficient for the best interest of the entire community. And with that, I will bring it back to the board. Is there any board comments? Is any public comment? Are there any online? There is no online public comment, but did you I will bring about Oh, sorry.

Sorry. Uh I'm a president of the Calaveris motherload uh grand jury chapter. we support in any way uh the the grand jury whatever their needs are whatever they request and in and in addition we support the judge in any way that he requests. Uh additionally we go out and we educate the community. We try to promote what the grand jury is all about and we try to do some recruiting in addition to that. Um, we have members currently of our chapter. If you'd stand. Is there any grand jury members here? Would you please stand? This is all of the um members that reach out to the community and serve the community. And I'd like to have them recognized there. There's uh 19 that are on the grand jury. And then our motherload chapter has about 10 members and we work together to ensure that things move forward and um correctly. Anything else you would like to say?

Come on. Speak um only that my name is Brenda Mckenry. Um I was on the uh 1920 grand jury. Um I just want to stress that the process of recruitment that we tried to uh follow to get more people interested in the in the grand jury because it's a really wonderful way to get to know your county. Sometimes you even learn things you didn't want to know about.

Um, but that's a good thing because we can make a difference and that's that's all. Thank you. You want to speak?

I'm a member of the the city member of the grand jury and I just wanted to thank the board of supervisors for this recognition and thank county admin for their support as well. um and just say that uh we are uniquely privileged as Californians to have this civil watchdog function of the grand jury written into our constitution. It's also just a fascinating opportunity to learn about how your county government and your local districts work. So, it means a lot to the sitting grand jury to get this recognition and um know that their um performing of their duties is um appreciated. So, we appreciate that as well. So, thank you very much. Thank you very much. Anyone else?

No. Okay, I'll bring it back to the board. Are there any board comments for motion?

I I would with making a motion. I would also like to thank the people that are involved with the grand jury. Um, you know, it helps provide transparency. Um, in some events, you know, you do you do open a can of worms that, you know, and provide provide a path for fixing. At the same time, sometimes we you put things to rest that, you know, could or not have been done. So, um, you know, taking the time and devotion to your community is something that comes from my heart. So, I appreciate the time that you give to the community. But that that's my question. Is there a second? Well, second. Oh, sorry. Oh, you wanted to

Yeah, my lights been on. Um I I I just want to say um to what you guys said, I I I I was on the grand jury for four years. Had four years on it. Um it was split up. Um but it it is a great opportunity and people don't understand or realize a lot of people don't until they get involved in it that it it is a great opportunity to learn about your government and how it works and and learn your county. Um it was it was very beneficial to me uh when I ran for supervisor because I had the acknowledgement of how things work and what's going on. So you really if you're interested you really should um if they send out an invitation to you uh respond to the invitation um and get involved because you learn a lot that you don't really know before and it's it's u a good thing. So thank you guys for doing it. Any other comments? Martin,

I was going to say thank you and I'll second the motion. Okay, we've got a motion and a second. All in favor? Any oppose? Classes 50. Now therefore be it proclaimed that the board of supervisors of Calvary County, state of California does hereby designate the month of February 2026 to be declared the civil grand jury month in Calvary County and to encourage citizen participation in the grand jury process. Thank you.

Thank you. and and what with everyone that's here would be considered coming up and accept like Donnie Widow was on the Grand many to be a Come on.

Service include Thank you, Martin. Okay, when you're ready, Stacy. Item two, proclamation. Clerk of the board of supervisors, adopt a proclamation recognizing Nancy Whittle in celebration of Women's History Month.

Mr. Huberty. Thank you, Chair. This is a long proclamation for an extraordinary woman and I'm very honored to read it. Whereas Women's History Month provides an opportunity to recognize and celebrate women whose lives and services have strengthened our communities and shaped our local history. And whereas Nancy Whittle was born Nancy Marie Baru on June 15th, 1937 in a family home on Main Street in Angel's Camp, California to her father, Theodore Roosevelt Barney, sorry, nicknamed Barney, and her mother Margarite Worooster Bartu as the youngest of three children, continuing a family legacy deeply rooted in Calveris County since the gold rush era of the 1840s. And whereas during World War II, NY's father relocated to San Francisco to work in the shipyards to support his family, while her mother moved with the children of Sheep Branch where limited employment opportunities for women led for her to serve as a teacher. And whereas Nancy received her primary education in a one- room schoolhouse in Sheep Ranch, taught by her mother, an experience that instilled in her lifelong appreciation for education, resilience, and public service. And whereas Nancy graduated from Calaver's high school at the age of 16 as validictorian of her class and went on to attend the all girls Mills College in Oakland on full academic scholarship earning a degree in liberal arts. And whereas in July 18th, 1959, Nancy married local cattleman Donnie Rex Donnie Whittle and together they raised a family of four sons while maintaining a while maintaining strong ties to agriculture, education, and community service. Somebody came into the museum the other day and brought this picture and this is the Whittle family. I need the names, but my understanding is it was also taken by Ancel Adams,

which is pretty remarkable.

Whereas Nancy dedicated herself to education by teaching English and home economics at Brettheart High School and later returning to her alma mater, Calibers High School to further her teaching career. And whereas Nancy partnered with her husband and his uncle Winter and Glattis Whittle to develop Big Horn Mobile Home Park in Angel's Camp, creating a community of 188 home sites that continue to serve residents of Calaveris County. And whereas Nancy demonstrated exemplary civic leadership throughout her service on the Mark Twain Union Elementary School District board in the 1970s, the Calaver's County Planning Commission in 1974 and as a member of the Calveris County Board of Supervisors from 1976 to 1980, becoming the first woman elected to that office in county history. And whereas during her tenure and beyond, Nancy was a prominent supporter of the new Maloney's reservoir project, organizing grassroot community efforts to ensure the reservoir was filled for the long-term benefit of the region. And whereas during her tenure and beyond, Nancy was a prominent supporter, I'm sorry, whereas Nancy helped establish the Dave Capello Scholarship Program and continues to administer it today, providing meaningful financial support to graduating students at both Bret Hart High School and Calaveris High School. And whereas together with her husband, Nancy established Angelus Reus 4, the first 4 program in Calaveris County, fostering leadership, responsibility, and agricultural education among amongst local youth. And whereas Nancy earned her real estate broker's license and in 1993 co-founded Vintage Realy with Janet Kuslage, serving the real estate needs of Calaveris County for more than two decades. And whereas Nancy continues to manage Whittle Ranch, Inc. along alongside her husband overseeing a family enterprise encomping sorry encompassing beef cattle and farming operations and she holds the distinction of being the first woman elected president of the Calaveris County Cattleman's Association and whereas throughout her life Nancy Whittle has exemplified dedication to family agriculture education and public

service as a devoted wife grandmother and great-g grandandmother leaving a lasting legacy for future generations of Calaveris County residents. Thank you so much. With that, I'll

I'll I'll open it to public comment. Thank you, board. I do want to make a couple of comments. One thing, I never felt discriminated against. Jack Fischer from Valley Springs. I sat next to him. He was a longtime supervisor. He kind of mentored me, but I just decided politics was not my thing. Our family business is the best thing we could ever be in. And I want to thank my family for supporting me and and the board for this honor. Thank you very much. Thank you. Is there any other public comment?

Come on. Okay, I'll bring it back to the board. Um, I'm not going to make a motion. I'll leave that to possibly one of the good ladies here. I don't know. But with that, um, you've set the bar high for for many to aspire to with your dedication to the community and your uh, heart for home. So, I just want to say thank you for everything you've done for Calvary County and uh you know, giving us something to look look towards to to uh for to build on in the future. Thank Thank you.

Thank you. Thank you, Nancy, for everything you've done. I know Ottoman and I would not be here today if it wasn't for you paving that road. So, thank you for your dedication. Oh, I don't be there if it wasn't for you. With that, I'll make a motion. I I will I will Amanda wouldn't be there for months. I will second it and say thank thank you, Nassie, for everything you've done in this county. Thank you so much. And moving forward, you have a lot more interest to work on. Thank. So, I have a motion and second. All in favor? I

now therefore be it proclaimed that the Cal Cala County Board of Supervisors Why can't I speak today? Uh the Calabaris County Board of Supervisors hereby honors and recognizes Nancy Whittle during Women's History Month celebrating her historic achievements, pioneering leadership, and enduring contributions to the civic, educational, agricultural, and cultural life of Calaveris County. In witness whereof, the Calaveris County Board of Supervisors has paused this proclamation to be adopted this 24th day of February, 2026, and encourages all residents to join in recognizing and celebrating the remarkable legacy of Nancy Glenn.

Thank you. No,

I got to break something. Okay. Temperature. They're still and see

two.

Okay, hold on just a second. Okay, got it.

Thank you. Yes, he has it rightf. Okay. Take a picture. I have no 1957. I was in there 1990.

I didn't know it was part of the city. That's quite the extended family. Yes.

Miss Simpson, public comment. Any item of interest to the public that is within the subject matter jurisdiction of the board and is not posted on the consent or regular agendas may be addressed during the public comment period. California law prohibits the board from taking action on any matter which is not posted on the agenda unless it is determined to be an emergency by the board of supervisors. If public comment is completed before the 30 minute aotted time period, the board may immediately move to the next order of business. If public comment is not completed during the aotted time period, it will be continued as the last item of business in order to provide an opportunity for the remainder of comments to be heard.

Thank you, Miss Simpson. Sir,

my name is Dan Tulani. Uh I am the owner of the Camp Connell General Store going into my 10th year of ownership. My parents owned it 40 years uh before me. So about 50 years between all of us. I'm here uh for basically the reasons of uh snow removal. Talked to Mr. Hubidy about it numerous times. Uh yesterday we had what we call a unicorn sighting. Unicorns, as you know, are mythical creatures. We call it the unicorn sighting because public works snow removal truck actually showed up for the first time in the entire snow uh debacle that we had. Now, I'm not here to create any kind of animosity between us and and public works. I realize mistakes were made. There's a there was a lot of equipment on the side of the road. There were down power lines, down trees. Totally understand that. But I'm here because we used to give these out. Um, can I distribute one of these? Maybe you guys aren't familiar with these. Is that okay? Let me just take them. Says winter in Calaveris, Canada. I'll just read it into the record here. Uh, snowplow operations. Snow depth three in on roadways in Arnold, West Point, Glen Co, Avery, Railroad Flat, and Mountain Ranch. Two inches on roadways in Camp Connell. That did not happen. It has not happened for years. I'm not just here because of this year. I'm here because of several years of the unicorn sighting. Once in a while, we get it. Yesterday the snow plow truck came through and the only

reason we actually had the county road operative was because Mr. Greg Chess Chess Mountain Services across the way and I've talked to Mr. Huberty about this especially when emergencies are operating. There's only two snow removal places. There's the Sners and Mr. Chess Mountain Services. And for public works to not have these guys under some kind of contract is just it's it's it blows my mind because here these guys have a fleet of trucks and they always are maintaining them. Public works, they've got a truck from the 1970s that smokes like crazy. And I know it smokes like crazy because I was behind it on Sierra Parkway driving up bringing a friend back. Camp Connell General Store was only open because Mr. Chess helped me to keep it open. And people came into that store and they were they were so appreciative because they didn't have water and they didn't have food.

I I appreciate it. We're going to have this item later if you if you have the time to stick around. so we can talk about it in person, but uh we have three minutes, so I'm just going to stick to that. And I appreciate I appreciate your comment.

Good morning, board. Um I do have flyers to pass out as well. I helping you get your steps in today. Thank you so much. Um nice to see you guys again. Um for those of you who don't remember, my name is Mia Hus. I am with the resource connection childcare resource and referral. I wanted to um share our 24th annual Calaverish Children's Fair with you guys. It is scheduled for Saturday, April 11th from 11:00 a.m. to 3 PM at the Bret Hart High School track in Angels. We're very excited to have it at Bret Hart this year. We like to move it around every once in a while and uh pull different people from the county as you guys know topography here. We just try to get everyone, especially the upcountry folk. But um if you guys aren't familiar with our event, we provide this all day free event for families and children to come and just celebrate the wonderful community that we have here in Calaveris. The theme, as you can see, is color our community. That is an ode to the amazing work that everyone in this community does and just the loving atmosphere that we all cherish and provide here in Calaveris. I just encourage you to come out and spend the day with us. come visit. Even if it's not for the full hours that we have, just come see the wonderful community. Last year, we had over 700 individuals attend. And everyone gets free lunch. They meet amazing resources from local nonprofits and organizations. We have face painting, music. It is just a wonderful community day. It's one of my favorite things to do in this county. And I just urge you guys to come out in the public as well. We love to have you guys and we love to see you there. Thanks. Thank you very much, Mr. Butner.

My name is Christopher Butner, publisher of Calaver's 2026 election.com. I am grateful to the editor of The Union Democrat for providing Mr. Martin Huberty with a published forum last Friday pertaining to the disturbing disclosure of Mr. Hubert's name appearing in the Epstein files. Mr. Mr. Huberty approached the press opportunity as one of crisis communication and spin doctoring rather than of authenticity and contrition. Mr. Hubard's defensive public response in the Union Democrat to his self-inflicted Epstein emails controversy may now draw other members of Calaveris County's administrative and law enforcement leadership into what has become a widening international investigation scandal and reputational damage. Here's why. Mr. Huberty is quoted in the February 2020 20226 article as follows. When I found out I was in the files, I let all the powers that be know that this was the case and nobody had an issue with it, nor should they, he said. If anybody does have an issue, I ask them to call me directly and I can explain whatever it is they want to know and answer whatever questions they have. Mr. Huberty has been elusive regarding the facts and the true nature of his relationship with Sarah Ferguson. My analysis of the emails in which Mr. Huby appears, factoring in other historical data, produced findings suggesting a more willful and intentional involvement in Miss Ferguson's tangled personal and financial affairs than the analysis provided by the Union Democrat. Mr. Huberty appears to have been intimately involved in the management and promotion of Sarah Ferguson's financial and business affairs during and following Jeffrey Epstein's imprisonment for committing a sex offense against a minor, including Mr. Huberty having initiated outreach to Jeffrey Epstein's longtime executive assistant, Leslie Grath, to arrange a same-day meeting in June 2009 between Sarah Ferguson and Jeffrey Epstein while Mr. Epstein was serving his jail sentence. Therefore,

yesterday, in response to Mr. Hovery's statement about him having informed all the powers that be. I filed two California Public Records Act requests. The first was for the release of any and all internal government communications of any type. And the second was for all public-f facing announcements and press releases inclusive of date of media distribution indicating acknowledgement by the Calaveris County Board of Supervisors, CEO, County Council, District Attorney, and Sheriff, eg all the powers that be, that they one confirm receipt of notice from Mr. Huberty of his name appearing in the Epstein files, and two, that nobody had an issue with it. My name is Christopher Butner, publisher of Calaver's 2026 election.com, a government watchdog and accountability to blog to be continued because I have an issue with it.

Any further uh public comment in the room? Anything online? Miss Simpson. Um, Mr. Bender has his hand raised. Bender. Yes. Bender. Ken, just a reminder, this is public comment, not for items on the agenda. Please go ahead and unmute yourself.

Mr. Bender.

I'm sorry. I guess I need unmute myself. I'm sorry. My name is Ken Bender. I'm the general manager of the Middle River Community Service District. I just want to remind all of you the importance of CSDs. Uh WAPCO is about to finish, I'm going to guess sometime in November, their five-year report on CSDs. Uh CSDs, there's about eight of them in Calabaris County. What what makes them important is that they govern themselves. They take care of their own plowing. They take care of their own roads. They manage everything. The only tie to the county is that the county gets 1% to collect the tax money for them. Uh I educated Autumn on some of this report. It's about a 100 pages on the last one. where you're what should interest you is is look at what LFCO uh recommends at the end of the report when you see that they recommend a CSD to become a CSA uh that that's not good that that that's an insult. Uh the reason being it becomes a burden then to board members because you you become the board of a CSA and and now public works has to take care of the roads. Well, in my district, we're we're four miles a road. There's even more miles of row at the district across the river and so on and so forth. Uh it's it it's important that you try to keep these districts alive. It benefits the county. You need to do anything you can do to help a district. You you need to show up at some of the board meetings. You you need to show them that you're interested in them. That that's the importance of the CSD and and in and Calabaris County. Thank you. That's all. Thank you, sir. Any further online comments?

We have no further online comments. All right. We'll bring it to the uh consent agenda. I'll just let everyone know we're bringing uh the items first reading of uh 29 and 30 to the front of the regular agenda. 24 and 25. I apologize. Yeah, I Yeah, the 24 and 25 um and they have to do with the emergency services when it comes to him doing his assessment, right? He just Okay. Right. No, I understand.

So, so after we'll be moving those to the front of the regular agenda for right now, we're going to move forward with the consent agenda and move right through those first. 24 and 25. Okay. Consent agenda items are expected to be routine and non-controversial. They will be acted upon by the board at one time without discussion. Any board member, staff member, or interested party may request the removal of an item from the consent agenda for later discussion. Thank you. Would any board members like to pull any items? Would any member of staff like to pull any items? Public would that we have no online requests.

Okay. With that, I'll bring back to the board. I'll move the consent agenda. We we have a motion and a second. All those in favor? I passes 50. And with that, we'll move on to items 24 and 25. Mr. Oliver, I'm sorry. Can I read the

Yes, you may, Miss Simpson. Of course you can. Item 24, action item building. Find exempt from SQA. Introduce wave first reading and authorize the summary publication and notice for an ordinance amending county code by repealing existing chapter 15.05 grading and drainage ordinance and adopting a new chapter 15.05 with amended language.

Thank you, chair, members of the board. Doug Oliver, chief building official, and thank you for the uh the preference on this. Um item 24 and 25 kind of go together. Uh I just want I'll address both of them in this presentation. Um essentially chapter 1505 our grading and drainage ordinance uh was adopted December 4th of 2007 along with chapter 1301 which is our storm water quality. uh they work together to essentially establish a permit process for uh certain limits of grading and then also a blanket understanding of how construction activity affects storm water and what minimum standards are in place in order to make sure that we don't contaminate our waterways and endanger public health and safety. Um the public works department has been the enforcing arm of that since its inception uh up until May 22nd of last year where public works delegated the grading permit program and the erosion control program to the building department. We immediately started cooperating with public works on transitioning the program uh learning the inspection and review processes and then integrating those into our electronic process to uh try and streamline it out and make it work similar to building permits and and other services we provide. Uh however it is merely a delegation because currently these two ordinances do identify public works and the public works director as the enforcing body. So this ordinance primarily is accomplishing three things. One is uh establishing the building department or the building official uh in the place of those uh two previous statements and then also we have cleaned up some of the language regarding SQA and making it clear that these this is a ministerial permit process and minimum standards for safe water quality. And

then also uh we have made some modifications with county council to the corrective measures to align it better so that we can work directly through our code enforcement program so that we don't have two processes that have to be done for the same enforcement activity. U if there's uh any questions this time. Micah, you good? Doug, you good? Public comment. We have no online public comment. Thank you, Miss Simpson. Oh, Miss Miss Fondor, you got a motion?

Yes, I move. Second. We have a motion and a second. All those in favor? I passes on 50 vote of the board. Good job, Doug. So, Item 25 next. Yes, thank you. Item 25 action item building find exempt from SQA introduce wave first full reading of and authorize a summary publication of notice for an ordinance amending county code by repealing existing chapter 13.01 storm water quality and adopting a new chapter 13.01 with amended language.

Second verse same as the first. Okay. Public comment. Any questions by the board? No. Online public comment. Thank you, Miss Simpson. We have a motion by Miss Fondorf. We have a second by Mr. Tooffenelli. All those in favor? I. Hey, Doug.

Cher, do you mind if I just ask one quick question before you go? I know you're going up there. Would you just in your own mind assess what kind of damage and how much debris you think it is? because it's it's quite a war zone up there. And I would just be interested in knowing because I talked to uh CEO Hitchcock about the amount of debris that we're going to be dealing with. I would just love your opinion on it as well. It's really too early to tell in most cases, but I will say that the majority of the damage that we are seeing is is minor. Um there are some very few catastrophic cases. Most of it is is very limited damage that might prevent entry until trees are cleared, but most of the structures have handled it remarkably well. Okay.

Uh many lighter trees have have come over and just kind of rested against buildings. So very minor damage in most cases. So if you see a yellow tag, it it's usually just, hey, just make sure this tree doesn't fall on your entry and you can go in type of thing. Yeah, Mr. Oliver, thank you. um these these last two autumns I think they're the fastest that we've uh worked through something with you when it comes to these things. So uh I'll just welcome Razor, sir. Right. Thank you. Got a big smile.

Thank you. Here you go. Miss Simpson.

Item 21, resolution, administrative office, adopt a resolution ratifying the proclamation by the county executive officer acting as director of emergency services of a local state of emergency beginning on February 17, 2026 due to the wintertorm event. So, good morning board. Um, as many of you already know, we did um declare a local state of emergency in order to engage additional resources for the winter storm event that took place um further up in Calveris County. Um, as you heard from our public works director, we had um a number of things that were beyond the county's capability in order to handle, especially tree removal. Um, I want to give a shout out to CalFire for their efforts. Um, they got up there and were had crews up there to help with some of the tree removal in order to clear the roads and make sure that we could get um, snow equipment through there. So, and then um, Sheriff Whiting is here and she's going to address the board and let you know about some of the other things that the sheriff's department encountered as part of this um, event.

Good morning. Uh, I know I've been in contact with all of you throughout this week and uh either myself or Captain Tim Sturm. Um, so I know you guys know a lot of this information, but for the purposes of putting this all comprehensive together so you have all of the info to uh review the ratification of the declaration. And for the uh uh benefit of the public, I'm just going to kind of review a little bit of a timeline and recap. Um knowing that a lot of our agency leads already uh gave individual reports. Um as the storm event developed by Tuesday, our dispatch center call volume increased due to storm related calls for service. Call types ranging from reports of standing water on the roadways, trees into power lines and roadways, vehicle accidents, and vehicles stuck. residential alarm calls, a lot of which are triggered by fluctuations in the power supply, power outages, snowplow removal assists, and that's where vehicles are parked in the county roadway or rightway and deputies have to be dispatched and sight or andor tow vehicles to get them out of the way. Um, and welfare checks. So all of this along with the day dayto-day calls unrelated to the storm we've seen over the past week. The routine day-to-day management of government differs greatly from emergency operations. During an emergency, effective decisionmaking relies on leaders ability to collect emergency related information, which requires close coordination between key officials from a variety of departments, agencies, and organizations. That wording is right out of the emergency operations center um handbook that FEMA puts out. So when we saw the increased number of calls and issues that were emerging, the sheriff's office working in tandem with county

administration contacted key officials in the county's multi- agency co coordinating group and we scheduled a meeting. Our first cooperators meeting for this event occurred at 3 pm last Tuesday uh when the sheriff's office acting in the operational area coordinator capacity had been at a level three status of monitoring the countywide impacts of the storm. By facilitating this meeting, the emergency operations center served as the central hub for situation reporting, resource coordination, and public information. uh when we review the overall scale of a response, you know, levels are adjusted based on the incident's complexity uh allowing for rapid expansion or reduction as needed. Uh by the conclusion of that meeting, uh we had elevated to a level two activation of the emergency operations center. This equates to a moderate activation um with key agencies involved. Based on agency reports and requests, we scheduled reoccurring morning and afternoon twice daily meetings for agency leads and in between those meetings, our staff coordinated resource requests amongst all the stakeholders. Uh the sheriff's office staffed both the OES duty officer phone line as well as the OES public phone line and our local dispatch centers fielded hundreds of calls related to this storm event. For public messaging, we dedicated the sheriff's office PIO to this event. We compiled information from various agencies and released contact information and updated public awareness on critical topics. Many partnering agency key officials were manning their own department operations centers uh and they were coordinating efforts for their own department. So, we opted to keep the meetings virtual allowing resources to remain in the field. Uh each of these meetings included a

briefing from a National Weather Service representative for up-to-date weather outlook, including anticipated rain and snowfall predictions specifically for our county. The office of education was included in the meetings as the storm impact required multi-day school closures and ensuring that the superintendent had up-to-date information to make their operational decisions, emphasizing both student and staff staff safety. Um throughout the week, we coordinated with them throughout even into this weekend to fill resource requests for generator assistance to re reopen some school sites yesterday. Uh early on in the week last week, which seems like 600 days ago, um the sheriff's office pre-positioned assets, including search and rescue personnel and uh our own sheriff's office tracked equipment, and we assigned them directly to the Ebbits Pass Fire Station in anticipation of increased weather related calls. As the storm progressed, the sheriff's office assigned a supervisor and a dedicated team of deputies working in unified command structure with the Ebotts Pass Fire Department to handle calls for service. We also deployed our Starlink resource to the EPFD fire station. As to the timeline of the storm effects, initially um going back before the snow took over our lives, you know, it was it was heavy rain in our lower elevation. So initially there was some concern regarding the rain amounts and monitoring flood levels at our lower elevations. Early in the week we saw pooling of excessive water on our roadways that were saturated from the rainfall. Uh rivers such as Cosg Grove Creek and others were actively being monitored. The sheriff's office coordinated with public works on the availability of sand and sandbags for the public and we ended up ordering more uh for the county in anticipation of this event in the continued weather. We

even sent our own personnel out of county to pick up that additional supply of sandbags to ensure that they were going to be readily available. Uh luckily the intensity and duration of the rainfall at the lower elevations, it did not elevate this to a flood event. um throughout uh me going over this, it's still raining. We're still in it. This isn't over. So, knowing that we are in the middle of another wave, we are actively monitoring the weather. We've provided a National Weather Service update to all the agency leads and we are going to continue and monitor um both the water levels, you know, of our waterways as well as how the runoff um with the storm, with the debris and everything uh affecting some of the drains. We do want to re recognize and thank all the fire chiefs for their coordinated efforts in responding to this event. Um we received information from local fire agencies that although they were utilizing mutual aid with neighboring districts and had formed task force response teams, they still required more assistance from state resources such as the CalFire hand crews um that have the ability to help mitigate issues with down trees. It was at this time that we worked with county administration to complete an official proclamation declaring the existence of a local emergency when it was determined that emergency conditions were beyond the immediate capabilities of some local resources, services, personnel, equipment, and facilities. uh as uh as public works uh director Michael Martin already spoke to it, there were issues that arose with the amount of down power lines in the roadways hindering snowplow operations. This did require a lot more intense coordination with our power utility provider which is PG&E. Um so we helped facilitate some of those meetings. Um, we also discussed what would happen if cell service became disrupted from the

long-term power outage that sometimes we can see happen up country. And although our local cell service providers have contingency plans and cows, uh, cow means a cellular on wheels base station. Um, although they have those plans in place, they were available, they did not have the need to deploy it. Um we were still told that that health and human services does have a local cow asset. So although that uh resource was not needed um it was obtain it was obtained and prepositioned in the Arnold area if that need had arisen. Uh the need to stand up a micro grid to support critical infrastructure in Arnold was also discussed amongst the stakeholders and the utility provider. Uh CCWD, the Calver County Water District, initially reported a main waterline break due to a town down tree line in the Lake M Pines area. Um and throughout the event, they expressed concerns about refueling of generators to critical infrastructure. Um so partner agencies coordinated resources to address access and repair issues. Um and they work through that in a very organized manner. Um CCWD ended up mitigating two waterline damages throughout the storm and were also able to continue to refuel generators at their remote sites to remain operational with road access issues, extended power outages, and increased welfare checks and extractions. We utilized our own resources. We utilized the probation department to assist us with calls for service. The sheriff's office requested law enforcement mutual aid. We ordered and received four additional tracked vehicles manned with law enforcement officers to assist in emergency responses along with our fire department partners and PG& assets that were also assisting with some of those. A lot of the initial requests for emergency

extraction did include visitors staying at short-term rentals that were unprepared for this weather event and lacked food supply, lacked alternative power or heat sources, and either their vehicles were incapable of operating in four-wheel drive or vehicles that were unable to be utilized due to the closed roadways. Other requests for extraction included subjects who sustained damage to their dwellings from trees, those who would have otherwise been able to care for themselves or caregiver caregivers who could have helped them, but the extended power outage and the blocked road red road redways roadways led to them requesting assistance. Uh we had initially coordinated with health and human services to open and staff the warming center in Murphy's and after the number of emergency extractions and need for sheltering increased we coordinated with the Red Cross to transition that to an overnight shelter. That shelter operated throughout the weekend and was closed as of yesterday. Uh the way the emergency extractions were accomplished is that fire, law enforcement, search and rescue, PG& um whatever resources we were utilizing tracked vehicles to assist people from locations and transport them out to the main roadways that were open. The Calver Connect transit buses were utilized to transport those requiring further assistance down to the shelter. Um the CBB van also helped out with some of that. We are still in the process of gathering statistics. So any estimates that I provide today are pretty rough. Um but in speaking with the uh fire chief uh and my staff, we're estimating over 100 individuals. That includes adults and children were assisted at their request to evacuate or be extracted from locations. Um when I provide the overall number of uh calls, you'll see uh the

evacuation call number is actually lower than that. And that's to due to there were several kind of large groups gathered at some of the short-term rentals. So that's why the number of individuals is higher. Uh in addition, PG& assisted with the opening of a community resiliency center in West Point. This included a warm dry place for community members to go charge their devices and receive go bags that included foods and supplies. As of Monday morning yesterday, 210 people had utilized the West Point Community Resiliency Center and PG&E remained committed to keeping that resource open until they were able to obtain a greater reduction of the power outages in that area. Um there are still a number of residents without power in our county and the response and restoration efforts are ongoing. There was major damage to utility infrastructure during this event from heavy snow and down trees. Uh as we start planning for the recovery phase, there are two areas where we are act actively capturing statistics. This includes the response costs and damage to infrastructure sustain sustained from this event in the public sector. All cooperating agencies are compiling those costs right now. Our local building department as uh Doug Oliver already reported and inspectors are in the field. The assessor's office, the auditor's office, our information technology and GIS department and our economic development department are all working towards capturing initial damage estimate statistics. Uh we did provide uh building department head Oliver a list of uh 60 possible locations where it was reported where trees may have damaged dwellings, outuildings or commercial structures. Um there could be some duplicates on that list and we're working through it and this is just initial steps in the damage assessment

process. So as you know staff is in the field actively compiling that information. Um, we will push out more information today to the public regarding self-reporting options for damages. Um, if they're not already on our list, how they can report that to us for inspections. Um, at this time, sorry, Stacy. She I saw Stacy running in heels earlier um very safely. Uh so at this time I'm just going to review uh if anyone else wants statistics I have copies. Uh this time I'm just going to review some of the figures. This event's ongoing. Like I said our county acted swiftly with the proclamation and the rat ratification to this board this morning. So these are just preliminary estimates. Um these reflect storm related response activity across the county. Uh these numbers are documented calls for service, but they may not capture uh additional calls or responses or things that happen when people may be called in directly to the fire departments, utility providers, other elected official, other county departments. So we got these statistics from our dispatch center. Uh total of 476 calls between February 17th and February 23rd. And that's just West Point, Avery, Arnold, and Dorington areas of the county. Um, that's 58 evacuations, 96 calls of the roads being blocked either by snow trees or power lines, 118 other storm related calls, nine requests to remove vehicles out of the roadway that were impeding uh snowplow operations, 76 welfare checks, 62 citizen assists, 28 911 missiles

related to the storm, three smoke check calls, and 26 medical aid calls in the affected area. So the graphics that I just provided for the board. Um so it's a breakdown of the calls for service. Uh the uh majority of the calls we saw occurred on the 18th and 19th was our highest call volume days. Um the graphic there shows the type of calls and and then the last graphic um just for the board's knowledge for your individual district, it separates the calls per community with the Arnold area having the highest concentration um far exceeding the rest of the county. Um your Yeah, and I will say that uh the last page, the last graphic, it says the total is 373 calls and I just told you it was 476. We created that graph yesterday and that's how fast we are recapturing and just to let you know that this is fluid and the stats are going to change a little bit, but I didn't want to come in here empty-handed. So I want to give you guys an idea of uh the call volume, the the effects on governmental operations and uh how things are going. Um we've also already identified a number of items for afteraction review and bolstering of plans that will be addressed down the road. There are always going to be polarized public opinions on how the response was handled. That ranges from the opinion that this storm wasn't that bad and she people should have been more prepared to handle a week-long event um to opinions that we should have done more ahead of time and throughout the response efforts. Frustration is understandable.

Placing blame is understandable and it's expected and actually part of emergency response for disasters. The psychology of it is actually well documented. Part of our AAR process, our afteraction review process is conducted to foster continuous improvement by analyzing what was intended, what actually occurred, why it happened, and how to improve future performance. Um, I will delay my comments regarding local EOS structure budget staffing for the subsequent board item happening later. That one was for you, Gary. Uh, that concludes my comments on the proclamation. If the board has any questions for me,

Mr. Huberty, I just want to say from the bottom of my heart, thank you. Um, and thank you to Captain Stern because it wasn't easy and you guys just are amazing leaders. I really also want to give a shout out to Chief Johnson and um, all the agency leads were amazing on this and thank you very much. Um, the one thing that I would love to talk to you about is the ERSN network. It's a network of radios. Uh we have it in in the upper in Murphy's in the upper highway for corridor. Um it was a wonderful way of being able to communicate with people um with my constituents. Once you gave me the briefing, I was able to tell people and I really calmed them down because a lot of my constituents didn't have internet and some even ran out of power with their cell phones. So the the radios really work well. So thank you.

Yeah. Years ago, you're you're welcome, sir, and thank you very much for the praise. Uh I know a lot of the uh other department heads and of course my divisional leads um did such great professional work. Um we didn't go without issues. We're never not going to have issues but they really worked hard at working through it. Uh years ago we used to work with the Racies Aries group with the ham radio. Um so I do understand what you're talking about and we will look at that and make it part of the afteraction. Um, I don't know if that group's still active or not, but we can definitely facilitate some discussions amongst OES with that. Miss Sandal,

I'd like to echo that and thank you, Sheriff, and Captain Sturm, your entire staff. Um, the level of communication and coordination was phenomenal. Um, I also appreciated, um, getting, you know, up-to-date information to relay to a lot of the community members. Um, you know, it it calms people so significantly just to know what's happening. Um, and I would also like to give a shout out to West Point Fire and Central Fire and all the mutual aid they received. Um, and our road crews. Everybody worked so hard and tirelessly. So, thank you for being that hub and keeping everybody working together and coordinating and serving our communities.

Thank you, Miss Sandal. Yeah, Chief Downs, Chief Winhold, Chief Johnson got the brunt of this storm. However, all the fire chiefs were on our cooperators calls, their strike teams. They dedicated as assets to their neighboring uh district jurisdictions and they had a really good coordinative response and and mitigating things for their communities. I just want to say thank you too. Um I started getting a couple phone calls um and just thank you for your quick response so I could get that back um to those few phone calls I did get. You sick your father on me. Thank you. Ted is a nice guy. I will attest to that what's going on. I want to know now.

Uh we'd love to get your bullet points for part of our afteraction review from the elected officials as well so we can add it in. Uh so just make sure that you're the voice for uh concern for your constituents on it. Mr. Tenol. Yeah. Thank you for you and your crew and thank you for recognizing the fire chiefs. Um I work locally with our local one here when the creek starts rising and it got up close. It was very close. Uh but it it it started to quit raining so hard and it went back down and then the incident report you have um the the debris in have a car in the creek when

we did we do recognize there was a temporary uh blockage of Cosgarip Creek uh under Sheriff actually drove by. For those that haven't heard, there was a vehicle accident. Um, so we're going to work on identifying uh those citizens that actually jumped in and and pulled that driver out. Um cuz they saved her life and and I thank you for that because I would like to at least do a proclamation, bring them in here and because they saved the lady's life. You're absolutely correct.

Well, we will work on that. We know there was a delay and uh it it took a lot of uh head turns for people seeing a car in the creek. Um, we were in in talks with Sam Perry and CHP was and they opted to leave it there for a little longer than you probably would have liked, but safety of uh safety of lives was paramount. We wanted the the flood waters to go down a little bit before they pulled that car out. Yeah, I got a lot of calls. Understandable. Yes. So, thank you very much. Sheriff, could I ask you one more question? Do we run into a risk with the warm rains that are coming? while that snow melts.

Yeah. So, um even West Point Fire has already pre-staged some some sandbags that they filled for their community members. We are uh ensuring and checking in with all the locations around the county that they have an ample supply. Um we did uh talk to weather service about our concerns with the rain. Um but they were giving us uh projections of an inch and a half to two inches. So they had reduced at first they were um you know the National Weather Service and more large scale for the west coast was talking about a pineapple express. It looks like it's going a little north of us. I'm not saying it's not going to hit. I'm not a weather expert and definitely predictions are just predictions but we are monitoring it. Um they do expect some of this rainfall to be absorbed by the snow pack. Um so water runoff will be uh looked but it will be absorbed but as you guys have already brought up that also adds to the weight of the snow. So, um, we'll just continue to monitor it. Um, like I said, we're not out of this. We're just coming into government code compliance by doing this ratification to the board, uh, within the time frame that's required after the initial uh, proclamation.

Thank you. Um, look, talking about the car in the creek, I gave you a call on, I believe, the 16th, you know, and uh, I'll check my phone.

Yeah. No, I I just did. Um and uh you know it was on the dawn of the transition and everything. um this snow issue 5 years ago we went through we went through it last time I served as chair up in the Arnold area and uh you know there's experience you know as always the sheriff's office is coordinated so you know there's there's experience in there and I want to thank thank you all for you know as I said with public works you know the people on the ground there they were overtime and barely getting any sleep and you you all were of the same mindset and right down there rubbing elbows with them getting it done. So, I appreciate that. And uh you know, I'm just glad the car didn't get to St. Andrew's Bridge like the dumpsters did when it did flood and hang up on the water pipe cuz that that would have been a very scary event for the not only the person in the car but at everyone uh there on the sides of the road also. So, it's it could have been worse. And everything here, I mean, the spiderweb of power lines and navigating that, working with P Gen, cuz we can't go and plow it until P Gen does their thing and then they can't always get in and do their thing until we plow it. So, you know, coordination between the two and getting things to to that point um you know, is is a job in itself. So, thank thank you. Um, public comment. Sir,

thank you very much. By the way, that was extremely informative. Um, yeah, I uh I know that there was a lot going on and um from what she just said, the OES sounds like they really did a fantastic job of coordinating. I just don't know how much pre-work would have been, you know, like is that something that you are entirely responsible for? Like if we didn't have you, would the would OES and everything else still just fit into order? I mean, it's it's like you got to coordinate between PG&E and you got to coordinate between all the fire departments. And is that already in place in advance? And I'd love to hear what you have to say about that.

Yeah, it's a great question, Listo Bonnie. is if if you have any further questions, can you finish them all in one and then uh the only after public comment we'll ask?

The only thing I other want wanted to say was short-term rentals. The communication to people that own these short-term rentals has to has to be like, hey, you come in here without food or you come in here with a a two- wheelel uh drive car without chains, that's a problem. They need to know who to contact. They need they were contacting Greg Chess and they were contacting Jessica Snyder. God help them. Um, but seriously, I mean, these people didn't know who to call and the short-term rental people need to know who to call, when to call, what to call about.

Thank you, sir. Is there any further public comment, Michelle? I'm just going to do it in its entirety. Okay. And we have no online. Nothing online. There you go.

All right. Sorry. Um to Mr. Topani's two points. Um the first point actually later in this meeting we have been discussing although the VO board already voted to start transitioning OES to us the structure of the planning the budget all that's on the agenda. So we're sorting that out. But just like we promised that we would step up if the need arises in the interim. That's exactly what we did. Um the second point um of course uh director uh public works director Michael Martin is has already uh talked on the snowplow operations and that is part of the actor action review as far as um pre-existing contracts and and vendor resource availability list. Uh and lastly, I do appreciate because we do monitor social media and a number of uh reality agencies in the upount uh cancelled reservations for this weekend knowing how it had impacted the community when we did the winterwise event pre-winter um that was helped organize uh by some of the uh Ebott's Pass property owners association, the Epoch. Um when we did that event, uh we did ask and we questioned about what information they put out to the short-term rentals and the the reality agencies and the property management agencies um have been putting out warnings and stuff and much like the weather predictions that came this week. They only go so as far as if people listen to them. Um, but I will say although um the increase in visitors at short-term rentals really did tax our local response system because of all the extra stuff to it, I really do appreciate um the local uh reality companies um that help coordinating messaging, you know, down to uh people that utilize it and passing it that that through. So that component was part of this and although it wasn't within our structure, it was just happening in the community. So we appreciate it. We appreciate you.

Can I just add two three things real quick? Two and a half. Yeah. Two and a half. I just wanted to address Mr. Tulipani and say that I had spoken we have a new administration and uh to our CEO Hitchcock and to our public works director Michael Martin um to start opening up the idea of of making contracts with them up there so that we're covered. And then the the other thing is um which I've just forgotten because my brain's not working. Wait, hang on.

That point, thank you. Is that we also yesterday with uh supervisor Andall, we we're talking directly to Airbnb um to you'd have to sign off as a guest that you read all these rules before you can actually even book something. So that's with um Brett and our ordinance which should be coming out um in September. Yeah. So thank you. Thank you, sir. Sure. I can't talk. It's okay. I handed off with my stutter during the earlier. Um, any any anything else by any other board members? Yeah. Yes, sir. That's right where I was going going with it. I'm just making sure I got all this in. We uh

we got to adopt the resolution ratifying it. Right. Yes. So, I'll I'll entertain a motion. I'll I'll move. I'll second. We have a motion. in a second. All those in favor I passes on 50 vote of the board. Miss Simpson, we'll take a 10-minute break. Okay.

Okay, we got a thumbs up. Ladies and gentlemen, welcome back to the meeting of the Calvary County Board of Supervisors, Miss Simpson. Can we hear the next agenda item, please? Item 22, action item, public health. Discuss with staff and provide direction on the board's interest in exploring the potential purchase of property for public health purposes. Marcos.

Good morning, chair, members of the board. Marcos Munoz, Health and Human Services Director. Um, so on September 30th of this year, uh, our lease for our public health department will be expiring. Um, in addition to bring in the option to renew the lease. Um, we are seeking permission from the board to explore other options, including um, purchasing property. Uh we anticipate exploring these options will take more staff time and resources than is typical for just a lease renewal and therefore we are here today seeking approval. Um why now? Uh we are seeing leak lease costs um go up dramatically. We're also seeing storage costs continue to increase and so we thought uh now would be the time with our lease coming to an end um just to be able to bring back the board options that include not just only leasing um but maybe if we find something potentially purchasing as

any questions or members you look content so Mr. Topelli, do you have anything? How large a building are you looking for?

Um, so right now we are in 5,500 square feet. Um, but if you've been to public health, we've doubled up all the offices. Um, so we have multiple managers in each office. Um, first five is also in the building with us. We also have several storage uh units. So we are looking for something that will fit um all of our storage equipment as well as us on the same property. So, I don't have a square footage in mind. Um, we're keeping that open, but we do want to start putting time looking in to see what's available. We do want to keep it um centralized, so we still want to keep it close to San Andreas. Um, but we want to keep all options open, though.

Thank you, Marcos. Um, that that's what I see from the board. Public comments. We have no online public comment. Okay. Nothing in the room. I'll bring it back to the board. I'll move this item given permission to go look for properties. I think that's what he's asking for. Yes. And yeah. Um, is there a second? I'll second. Okay. All those in favor? I.

Those opposed? 50 vote of the board. Thank you, Marcos. Uh, Miss Simpson, can we go back to item 21, DSA sign letter? I don't Maybe there's a mixup on how it got juggled. So, I'm sorry. What are we looking at? Yeah. Okay. It was Okay. There was I don't know why it's out of order on my Oh, okay. The agenda was republished the same day. And it's possible that I downloaded it. It's possible. Yeah. You know what? It was revised. I was right on the button when you published it the first times and I didn't do the revised one. With that said,

don't listen to me and please move on to the next one. Okay. Item 23, action item, economic community development one, terminate the Santaas Regional Housing Authorities Regional Early Action Plan 2.0 0 grant sub award and authorize staff to send written notice to SRHA effectuating the termination and two authorized the re reissuance of a notice of funding availability and competitive grant program with approximately 1,171,142 of reap 2.0 grant funds for promoting pre-development of workforce housing consistent with program goals.

A mouthful. Thank you, Miss Miss Galino. Good morning, Chair Stopper, honorable board. Kathy Galino, economic and community development. Uh, first off, there is a typo um that um I would like to ask be corrected and read into record. There's actually approximately 1 there's 1,660,573 said 1.1. Yeah. Um the 1.1 is actually for pre-development. There's also an additional 570,000 for permitting and other utility infrastructure. So, um the total amount is 1,660,573.

Thank you. Um so, I'm returning as directed by the board on February 10th. Um the board indicated it was not interested in executing the request from Stannis Regional Housing Authority to amend their agreement and actually sell the property. Um I'm coming back to you with the termination uh of the Stannis Loss Regional Housing Authority current agreement and also asking if I can go ahead and renotice the notice of funding availability and the competitive grant process. By approving this item, um I will work with county council to um send out the notification as soon as possible so that we can get the ball rolling as quickly as possible since there's a 15-day uh termination period. So, um there any questions?

Miss And I'm sorry I had that on still questions. Thank you. Okay. Um ju just uh thank you for bringing this back so quickly. We appreciate it and you know it is a short runway as it is. So I personally am in favor of looking at what our possibilities are moving forward and facilitating this funding and getting something uh materialized finalized. With that, um, any public comment? We have no online public comment.

I don't see anything at the time in the room, so I'll bring it back to the board. Motion. We have a motion by Mr. Huberty. Second. We have a second by Mr. Tooffelli. All those in favor? I. Thank you. Short and sweet, Kathy. Thank you, Miss Simpson.

Okay. Item 26,formational item. Auditor controller receive a presentation from the auditor controllers's office on the fiscal year 202425 audit and associated reports. preview from you. Correct.

It just kind of turned out that way this year. Um my target meeting in future would be the first meeting in February, but uh I'll explain that a little bit more as I go through and I'll make this as short as I possibly can. preload it, let it soak in a little bit. Well, that's, you know, it's it's a a presentation that I could go on for an hour about and I cut it down so significantly because I didn't want to do a governmental accounting 101 course or anything like that. It I just information I wanted you to have and I want the public to have. Maybe we could have that a 101 course one 10 one 10 one 10 one 10 one one 10 one one 10 one one 10 one one 10 one 10 one 10 one 10 one 10 one 10 one 10 one 10 one 10 one 10 one 10 one on one later.

Absolutely. Thank you, sir. I'm I need to be educated further every time. I apologize. One second. Oh, I don't I don't like my camera angle. There we go. Let's see. me forward. Should just get there.

Okay.

Right. Lord, everyone, thank you for letting me take a little bit of time in this meeting. Uh it I felt a little silly with all of the uh impacted communities and the the serious issues that we're dealing with to uh take this time, but I I appreciate you letting me do so. Uh every year my office goes through our kind of busy season starts with the end of the fiscal year, June 30th. We take about six weeks where we go through hundreds of steps to close the fiscal year. We we try to cram that in before the budget process starts. And it's it's a marathon each time and and we do the best that we can to um not slow down any other processes. At that point when we close the fiscal year then we move into the audit and concurrent with being audited working with all the other departments. We also produce uh our ACTER which is the annual comprehensive financial report. uh we do a financial transaction report to the state of California and we also do a cost allocation plan uh all within that same kind of window uh of work. It is a lot of work and I you know even before I get to the end and commend everyone my staff does an amazing job of uh working as quickly and as accurately as we we possibly can. All right so our annual comprehensive financial report uh what I want to do is just kind of give a brief overview of what this report is. a couple of things that I find especially uh pertinent and interesting from that. This is where I you know had to cut down what I find interesting is not what you will find interesting or the public will find interesting and I understand that. So I tried to uh to narrow this down as much as possible but the things that are found in this is uh a management discussion and analysis section where I look at um and with help from the CEO's office from the different department heads any significant changes of any type in the county. I write a narrative. It's usually five to six pages of of my interpretation of things. Uh there's the

basic financial statements which I'll touch on a little bit more in a minute. There's a big section of budgetary comparison schedules and there's also a statistical section that I come back to because I find that part very interesting for uh me to review but also for information about the county. Uh these is kind of the the big overview of the basic financial statements. This is the one part where it's you know governmental accounting 101. Uh so there's going to be two different sets of the same information that's um we have a countywide that comes first. Then we have the second section which is governmental funds where it's split down. You'll see the government uh you'll see the general fund, you'll see the major program funds and you'll see uh non- major program funds. This government totals, you'll notice the severe difference in you know the amount of assets. On the government total, we're at 346 million. On the governmental funds, we recognize 162 million. Very conveniently, a few pages after this, they give us a reconciliation of what is in those big governmental funds that is not in um the the one where it's broken down between the governmental funds. So, it's basically we take out all of the capital assets and we take out a lot of the liabilities that are not required to use immediate um available funds. So, like our future pension costs are going to be removed from those numbers. Um uh one of them that's that's pretty uh interesting is the closure and postclosure liability that comes with the landfills. there's going to be a lot of future liability that the county is does need to recognize, but we recognize it kind of in segments as the landfill fills up and that calculation is done each year. So, uh as uh supervisor stopper said earlier, anyone wants a uh a one-on-one explanation of this further, uh you know where I am.

Uh this one I found very interesting. You'll kind of see the trend of our our net investment in capital. This is uh you know you'll see the increase as we go. The the main reason for that is we have a lot of infrastructure projects. We have uh significant uh asset liab not asset liab asset purchases buildings. As we finish up like a road it's going to depreciate over you know 40 to 50 years and and that's recognized as we go. So these will will grow uh as those become the focus of you know the the capital outlay. Uh if we were to change that um and buy a whole bunch of fast depreciating assets like vehicles or things like that, you would see these numbers, you know, taper down. Uh the statistical section I mentioned with the 10-year historical data, um I kind of listed here some of the examples of what that looks like. I don't want to go through those individually but uh there is a lot of information in that section. Uh this is kind of the trend um where I took the table data put it into a chart. Uh that really impressive line at the top is our intergovernmental revenues uh state and federal funding sources. That one has uh significantly increased over the last 10 years. Uh this is kind of our uh our expenses by uh by function. So, we look at, you know, public protection or public ways and means. It's I find this part very interesting just to see kind of what the focus of our county has been over the last decade and where the spending has been. You might notice that uh weird looking uh orange triangle there. That's what it looks like when we refinance the uh general obligation bond. And so, you have like that big payoff of the old bond. And you know, you wouldn't

see that. Our overall debt level stayed very similar, but uh as far as financing uh the bonds, that's what the accounting looks like. And this is uh just a side by side our revenues versus expenses on this is going to be a little bit different than our our budget totals because if you think of it, the budget operates very much on a cash basis. If the money comes in, we see we see it as revenue that year. If the money goes out, we see it as expenditures that year. Uh these reports will be if we earned the revenue in that year, we'll see it whether we received it or not. If we uh owe someone money at the end of the year, we'll still see as an expense in that year even though we haven't paid them yet. So there's that little bit of difference. So you'll see uh some years where our revenues are much higher than our expenses like in uh 23 24. You'll see a year like uh 201819 where our expenditures are much higher than our revenues. And that is very normal from what I've seen in the history because we tend to um if we have a large carry forward balance, we spend more the next year. That's just kind of how the how the trend has happened. This is an example of what I thought was a lot of fun was the uh operating indicators. I I talked to uh our animal services. They they said they didn't mind having this pointed out, but you know, just looking at the last 10 years of average daily animal population. You know, there's different things like that. There's a section for the library where you can see how many items were checked out in each of the last 10 years. Uh how many building permits were, you know, approved in that year. Just very interesting information that uh is available to uh anyone in the county. All of these reports are on the website. So at the end of each um explanation of the report, I also put a page of the risks that we run if we either

misrepresent financially or we fail to to file these reports with the government governing agencies. This one is the uh the least impacted because it's a it's a report that's veryformational. It's I mean every financing uh situation will ask for multiple years of these reports. Like they are important, but if they're not if they're filed late or they're or they're missing for whatever reason, there's not an explicit penalty, but it will will really impact how we're seen um by poss potential creditors uh the state, the federal government. It does it does have a lot of ramifications. Uh the top part of that you know just bragging on my staff we have received a uh certificate of achievement for excellence for each of the past 19 years. So all of my predecessors and we hope to continue that trend. Okay. So moving on to the single audit report. This one has to do with uh federal expenditures. Uh this was originally put into place uh in 1984 and it was amended significantly in 1996. Prior to that in the 70s every federal uh grant program would have its own auditing requirements. And so if you receive you know seven different federal grants, you're being audited by seven different outside auditors coming in to uh to deal with these. So in 1984 they uh they said okay let's let's call it a single audit and your outside auditor will look at all of your federal expenditures for that year do the audit produce a report uh it has streamlined quite a bit um but it also is one of the most important reports that we produce. This is also the one where we find if

there are any uh misreportings or misapplications of accounting rules, we will see those show up in this report. They have do two different sections. They have material weaknesses in financial statements which we do have one material weakness identified for 2425 and we had no material weaknesses identified for the uh the single audit for the federal funds. uh I did provide this is directly from the report uh the type of funding or the type of finding that it is uh what happened um and then with any findings that happen uh I write up a corrective action plan submit that to the state get that approved uh so that it doesn't uh one of the worst things to ever see on this report is a repeated finding so we strive very hard to uh in the in the history that I've gone back looked at. We have never had a repeat finding. Uh and there have been uh two of the last five years we had no findings and the ones where there was there was there was uh either one or two that were corrected by the next year.

Before I move on, I am this is important. So do you want me to go into any further detail on that or is the what I've provided here sufficient? If look, looks like everyone's content so far. Um, good news is good news when it comes to uh the findings on the audit. So, appreciate that. All right. Great.

Uh, this one is just kind of a I found this very interesting with uh when we look at the expenditures for the last 5 years, the types of these are the biggest programs that we have dealt with over that time. It's uh agriculture, urban development, you'll see the US Department of Transportation. Uh that one, you know, in talking with P public works, it just depends on what type of projects they're doing. Is it fedally funded or is it state funded? And that will affect how this is represented. Health and human services has been pretty consistent. Uh those other federal departments, you'll see the red spike and the green spike. Uh that red one was the car's act funding when we received and expended that and then the green was the ARPA funding when we received and expended that. This one I took directly from the CFR 200 because I found this very important to look at what are the county's risks when it comes to this report. uh we have if we misrepresent or fail to file this report, we can look at a temporary withholding of payments, disallowing of costs, uh suspend or terminate the federal award in part or in its entirety, and withhold further federal funds. So that this one is is very important for and and we don't take that lightly. The financial transaction report is the state's version of our our ACER the annual comprehensive but they break it down from a basic financial statement of two pages into 30 forms of just break down what type of revenue was what department what you know it's broken down every which way from Thursday and they give us uh the deadlines for all of the reports I've mentioned now have been December 31st the financial transaction report is usually due Febru February 1st. They give us an extra month to prepare this after uh the acter is complete.

Uh this one uh carries um well first kudos for the uh the auditor's office. Uh we had a a award from the SEO for the past four years. Uh the potent potential penalties that come with uh falsifying or refusing to submit these is a misdemeanor charge and $1,000 fine for myself. Uh and then for the county a 5,000 fine plus potential referral to the attorney general, outside audit or the grand jury. All right. So our cost allocation plan is something that we produce um with the same data from the the previous fiscal year and we identify uh central services. So uh if we want to liken this to running a business, these are our overhead costs for the county. Uh these are the the departments that are contained therein and uh I'm going to go through this real quickly because I don't want to take up more time. But what where these cost totals come from is you know you'll notice that I'm second on that list. So anything in my department that is used to serve the county that is not reimbursed by some other source. So part of my department does property tax administration. we get part of the uh the property tax um taxes that we collect in my office. We don't charge that out to the rest of the county. That's already that's removed from that total. So this 13.9 million is the costs of these departments that have not been covered by some other revenue source. Part of these uh we do charge back to uh boardgoverned non-general fund departments. uh we do it through what used to be called the A87, now we call it the county cost allocation plan. And you'll notice here that the general fund departments that do reimburse those central service departments are about

$600,000. non-general fund departments uh do another 5.1 million, but then there's still was that 8 $8 million that are not reimbursed by the uh by the departments or the agencies that receive those services. that has been by direction of previous boards and I'm not here to you know say that you know it is what it is and you know whatever your direction on that happens to be but what I find very uh important about this is when we look at the budget you'll see a million dollars that you are paying for auditor services but what that actually is is my services have been given to these different um either general fund departments by function or special districts that are not being reimbursed for. So when you pay a million dollars to have my department run, you're actually providing services to all of these other um programs and and agencies. So, so looking at that I and like I said I am not arguing for any change in the way that we approach this but I wanted to point out that this cost allocation plan does an amazing job of putting a value to what services we are providing to uh let's say you know our our cemetery districts most of them are very small I think it's very um very good that that you are as a board are donating our services to them you know to the tune of $24,000 And that's kind of what that those numbers represent. Uh if we don't have a cost allocation plan uh approved by the the state controllers's office, uh we run the risk of being refused any administrative claims on uh on grant claims. So a lot of departments are using that 15% dimminimous rate. Some are using our cost allocation plan. we run the risk of

being refused those funds if we don't have a valid cost allocation plan in place. So before more eyes gloss over, I'd like I again want to thank you for your time. Uh I want to thank my staff. Uh there is no way that this is a one department project. Um every department we are in contact with each department head, each fiscal staff member. So much work goes into this. the uh the the auditing uh procedures and things that we put into place and and ask fiscal staff to adhere to is to help this be as accurate as possible. And you know, we couldn't do that without all of these uh all of these contributors. Uh before I wrap up, I want to answer why I'm sitting here before you. Uh I understand this is not a required presentation. This is not um and it hasn't been done since I've been at the county. But what I think is I I have pointed out the importance of the work that we do in the in the auditor's office. And I don't take lightly the trust that the public has put into me and my staff and the trust that you put into us. We do almost all of our work behind the scenes, but I think that it's very important for me to publicly sit before you and and tell you these four reports have been filed on time as accurately as we possibly can and so that you go forward knowing that that has been done. I think that should be a public function that maybe this is just my own version of what transparency looks for to me. Uh but that is that's why I'm sitting here before you. I plan to do this every year. In my research in other counties, um some that run into uh problems financially or or legally, one of the first indicators is these reports

go missing like that. So, if if I'm ever not sitting before you, that's a red flag.

Yes. If these reports aren't filed timely, that's a red flag. And that that is my uh stewardship and and so that's that's why I'm sitting here before you and that's why you'll see me at least once a year if you don't call me more often. But thank you for your time. This was purelyformational. Um but in future reports I will not spend nearly the time explaining what things are but kind of um I thought it was important for this first one. And if there's anything that you would like to see, you can um you know, any any thoughts or notes can go through the CEO's office or directly to me either way.

Thank you, Mr. Sessions. Um you know, not not just for us, but each time there's going to be new eyes on this. So, some some of the essential step-by-step explanations I think could be reoccurring for, you know, new new people that are seeing your presentations. And I personally appreciate you taking the steps to start bringing this forward um after some time at being in recess or whatever it may be. And that helps provide transparency to the public. Thank you. anything by any other board members?

I don't that's okay. I just want to say thank you. I know um you itself is elected, but I take pride in this county that we have a great relationship with your office. I know some counties don't. Um, and I think that having this open communication um is only and this relationship is only better for us in the future, especially as we start working through um budgets and things like that cuz it really it it's it's it takes both um to be successful um if you want to however you want to define that success when you go tell the public you can't do something. But I think having this at to your point with the transparency to the public, they see us engaging. They know what's happening. Um because you guys are the silent workers behind the scenes that um you know it you're not out like the snow plows, you know. Um so I I think this is a great step and I also think it's great with you stepping in um building that relationship with the board and also the community um as we go forward. Um, so thank you for doing that.

Thank you. I'd like to say thank you for this report and what's going on and thank you for uh reaching out to Mountain County's um EMS agency and providing some service for us was needed going what's going on for that. So I I really appreciate that and um I've always had a good relationship with this department. They pay the bills. So, and they keep track of the monies. Thank you. Thank you very much. Thank you, Miss Andol.

Thank you, Greg. Thank you for um I really appreciate, you know, all the graphs, all the bullet points. This is very informative and easy to read and I hope that some public takes advantage of that and, you know, knows that they um have this available to them to know what's happening. You know, so often we hear from the public and it's usually with grumblings, right, that they want to know things, but the information is here and it's very clear and I appreciate it and kudos to your staff on all of your accomplishments. Thank you. Thank you. I just want to say thank you as well and you've taken this position and just put your foot on the gas it seems and it really is it shows. Thank you.

Is there any other way? last place and running to win. Um, any public comment online? We have no online public comment with that. Thank you, sir. And we know what number 27 is or the next one. I I see that's kind of Next comes the big one.

Item 27, action item, administrative office. One, receive the fiscal year 202526 midyear budget presentation. Two, approve the midyear budget adjustments outlined in attachments A and B. Three, approve the midyear capital request included in as attachment C. and four. Approve the midyear personnel request outline and attachment D. Requires a 4-fifth vote. Denise Hubner, do do we have a moment or are you ready? You're going to hit the ground running.

All right. Running to win. report this boat. Morning CEO budget.

Is your mic? Sorry. Is it on now? Yes. Yes. There's no light on this one.

Okay. The topics I'll be covering today in this presentation are a overview of the county budget process, a general fund revenue review as of midyear, uh the overview of mid-year changes, department specific personnel capital asset and CIP requests, um overview of notable budget adjustments, and then staff recommendations. Counties develop budgets in accordance with rules outlined in state law. The primary being in the County Budget Act, which recognizes three distinct versions of the budget. The County Budget Act requires that the board approve the recommended budget by June 30th of each fiscal year and hold public hearings and adopt the budget by October 2nd. For this fiscal year, recommended budget went to the board on June 10th and was approved as the working budget on June 24th, 2025. The revised recommended budget was presented on September 9th and adopted on September 23rd, at which time changes necessitated by the close of the fiscal year and updates to previously previously estimated figures were included. The state adopted budget, the version approved um in September is what acts as the budget of record for the state controllers's office. As you can see, the mid-year budget review is not mandated by the county budget act. However, this is a process that our county and many other counties use um to review all fund activity and enable uh departments to make necessary budget operations to um operate through the remainder of the fiscal year. Today, I'll highlight the key changes in this budget package designed to support operations for the remainder of the fiscal year and provide an overview of county general revenue performance at the six-month mark. General fund revenue. The percentage of general fund revenue

received compared to the budgeted amounts are shown here. As of December 31st, the county had received 39 million of the budgeted 75.9 million in general fund revenue. While many revenue sources are performing at or above anticipated levels, several appear to be underperforming for various reasons. So those I'll go over. The revenue sources with lower collections are licenses, permits, and franchise fees. Most franchise fee revenue is received later in the fiscal year. So this category is actually expected to meet the budgeted amount. The fines, forefeiters, and penalties only 295,000 is been received as of December 31st. However, Teter revenue of approximately 1.4 million is expected to be received in June. That's when we receive it every year. This category is expected to slightly exceed the budgeted amount. other financing sources. While revenue for reimbursements is lower than anticipated, a lot of re reimbursement activity is directly related to corresponding expenditures and there is also a reduction in the corresponding um expenses related to those reimbursements. So that's not a red flag. Intergovernmental revenue lower figures are due to the expiration of the Shasta jail beds contract resulting in lost revenue. I've contacted the sheriff's office. No adjustments are needed. That's because additional revenue um is anticipated to cover that shortfall. The revenue sources performing above expectations are taxes. Property tax estimates are prepared conservatively and collections typically slightly exceed our budgeted figures. Revenue from use or money and property. our interest um came in higher than anticipated and that's due to having larger um fund balances because project costs haven't been for example in our county capital cost um account because project costs haven't been expended yet

to draw down on that fund balance intergovernmental federal revenue overperformance is due to one-time receipt of prior year disaster costs in two of our winter storm accounts and that prior year um revenue was added at midyear as a transfer to our county capital account as um in the same way that general fund fund balance transfers in um excess at the end of the year. General fund expect expenditure actuals. Um the percentage of general fund expenditures compared to budgeted amounts is shown here. As of December 31st, the county has spent 37 million of the budgeted 72.7 million in general fund expenditures. All categories except services and supplies are trending below budgeted figures. um services and supply costs are trending slightly higher than anticipated and that's due to a lot of contract expenditures and um other items being paid for at the beginning of the fiscal year. So now I'm going to do an overview of our major general fund revenues. Um secured property taxes remain a stable source of revenue for the county for fiscal year 2526. The budgeted amount for property taxes is just over 17.2 2 million. At midyear, collections totaled 9.76 67 million. Secured property taxes are expected to slightly exceed the budgeted amount for the f current fiscal year. However, no adjustment is being recommended with the midyear package and that's because we always just heir on the conservative side with um our revenue. Sales tax revenue is the less stable source of revenue compared to property taxes. For fiscal year 2526, the budgeted um amount for sales tax collections is 4.65 million. As of December 31st, 2.3 million had been collected. Um we normally do see a slightly lower collections in the second half of the fiscal year. So a 50,000

reduction in sales tax revenue is recommended at midyear. Transient occupancy taxes are charged to travelers when they rent accommodations such as hotels or vacation homes. Since 2021, Toot collections have remained relatively steady at Calaveris, approximately 2.7 million per year. For the current fiscal year, the budget is set at 2.65 million. At midyear, collections totaled 1.38 million, slightly exceeding expectations for this point in the year. It's anticipated that collections will finish just above the budgeted amount, but no budget adjustments are recommended for TOOT at this time. And again, that's because we take the conservative approach um expecting that it's a possibility that collections will come in lower um the second half of the year.

Yeah, for sure. Excise tax for the current fiscal year, excise taxes are a budgeted 2.85 85 million. As of December 31st, collections total just under 1.55 million. Admin anticipates that excess excise tax revenue will align closely with the 2.85 million budgeted amount. Therefore, no mid-year adjustment um is recommended. So, um overall budget mid-year changes. So, this first one is not general fund. It's the full budget. A budget in its entirety. Total revenue in the overall budget including mid-year adjustments is $289 million. This is a 8.69 million difference from adopted budget largely due to increase in transfers in and we'll go through some of that in the department requests. Um the largest sources of revenues are operating transfers in of 88.5 million, state revenue of 62.5 million, taxes of 40.6 million and federal revenue of 37.4 million. Total expenditures in the overall budget including mid-year adjustments are 427 million. This is again just because we balance our accounts it matches that exact revenue amount of 8.69 million um from adopted budget largely due to an increase in operating transfers out. The largest categories of uh budgeted expenditures are 108 million in contingencies operating transfers in of 88.6 6 million salary and benefits of 80.2 million which is 19% of the total budget capital assets and projects of 68.9 million and services and supplies of 49.7 million which makes up 12% of the total budget. General fund midyear changes general total general fund revenue with midyear adjustments is budgeted at 77.6

million which is an increase of $1.63 million. The majority of that adjustment is due to operating transfers in. The largest sources of general fund revenue included are taxes at 33.5 million, which is 43% of revenue, transfers in of 18.2 million, and charges for services of 9.5 million. General fund expenditures uh with meteor adjustments are just under 85.7 million, which is an increase of 1.63 million. The majority of that adjustment is due to operating transfers out. The largest categories of general fund expenditures are salaries and benefits which makes up make up 53% of the total at 47 million, services and supplies which is 29% of the total at 26 million and operating transfers out of 5.8 million. So now I'm going to jump into the specific department requests. Um here we have the requested position changes um for the I'll go through the general fund first. This uh facilities division is requesting a job title change and job description up update for the vacant facilities supervisor position which changes it to a custo custodial supervisor. Uh that will better reflect the job duties and expectations of that position and there's no cost associated with that. The clerk recorder is requesting an increase in the FTE of the county archavist position from 6 to 1.0 FTE, which would align that position with mandated responsibilities. The cost for the remainder of this fiscal year is paid for out of a special revenue fund of 15,638 anticipated. The estimated cost for next fiscal year is uh just over $43,000. Next on the list is um really just a cleanup item which is the office

technician classification which is used countywide. Um it needs the MQs updated uh to better reflect what necessary MQs are for that position and there's no fiscal impact related with that change. Moving on to district attorney. uh they request a deletion of a vacant senior department analyst and a new position of a district attorney investigator. This change will allow the duties of the analyst to be redistributed among support staff and broaden the operational capacity of the DA's office by adding the investigator. The net difference between those two positions is approximately $4,600 for the remainder of this fiscal year and 14,000 next fiscal year. The next one on the list is Office of Emergency Services. Um, I want to point out this is unrelated to the item you'll be seeing later. This position, um, it we're recommending a deletion of the vacant limited term department analyst that was associated with a grant. Um, that grant is no longer active. So, the recommendation um to delete this position is just due to the grant being um, no longer active. It does not touch the positions that the other two positions in OBS. There's no general fund savings as this position was already unfunded this fiscal year. Planning also general fund deletion of a vacant planner position. This change is associated with the reclassifications that happened as part of the adopted budget. There's no general fund savings as that position has also um been unfunded since that time. probation request the addition of a re-entry specialist which is associated with their path grant money. Um the anticipated cost is 29,000 for uh the remainder of this fiscal year and 131,000 next fiscal year. The sheriff's office is requesting two

changes neither of which have a fiscal impact. uh PCN change for the services uh sheriff's services technician which is associated with the uh corner transition to scan records. It was established in the incorrect PCN. So, we're just trying to move that to the correct PCN number. And then the second is a job description update for the correctional corporal to clarify position duties and requirements. So, neither of those sheriff changes have um fiscal impact. Moving on to non-general fund departments. Um the first couple that I'm going to mention are a handful of cleanup items which are job description updates to the HHSA program manager to make the description more generalized so they can broaden use of that position throughout other um departments within HHSA. PCN changes for a supervising admin assistant, senior account tech, and office tech which will move the positions to the appropriate units. This is the same as what the sheriff's was just to move the PCN for um where it's being paid for. The other position requests are largely from HHSA. Um human services division requests the addition of a social services supervisor due to new funding and mandates with an estimated cost of 49,000 for the remainder of this fiscal year and a cost of 148,000 um next fiscal year. Mental Health Division requests deletion of a case manager 3 and the addition of a triage case manager associated with that change. This will align the position with the duties being performed. The net change for these two positions is uh $3,000 this fiscal year and approximately $9,000 in fiscal year 2627. Additionally, mental health is requesting an FTE increase from a 0.5 to a 1.0 for a clinician 12 position. The cost of this change is 28,000 this fiscal year and an estimated 80,000 next

year. Public health. Um there's quite a bit in here for public health. I would like to mention that unions have already been these have been discussed with the unions by HR. Um public health division request deletion of two community engagement coordinators, a clinical nurse, a department analyst, two health ed specialists, an office tech, and a public health nurse. These deletions of vacant positions um and the decision not to fill was due to changes in the public health funding. In addition, public health requests reclassification of a community engagement coordinator 2 to a program coordinator 2. Public health position changes result in uh significant budget savings overall. The only other non-general fund request uh in positions outside of HHSA is from public works which is requesting a reclassification of their admin services officer position to an accounting technician which results in a savings of 5700 in this fiscal year and approximately 17,000 in next fiscal year. Any questions specific to positions before I pop on? No. Okay. The county has multiple CIP accounts. Uh the county's main CIP account, uh airport CIPs that occur in that enterprise fund and the road CIP account. There were no changes brought forward for the airport CIPs or the road CIPs. The county CIP projects that were recommended changes or addition of is um the first and existing project for the jail food ports cost came in 5,000 higher than anticipated. So, uh, funds were reallocated from the jail's maintenance budget to cover that cost. And then four new countywide projects, uh, three of which are integrated waste, which are, um, the flare materials recycling facility, weather structures, um, need some update to reduce storm

water runoff and reduce particullet. Both of these are funded with integrated waste management fees. And additionally, integrated waste material recycling facility is in need of roof repairs. This CIP CIP is also funded with integrated waste management fees. It's likely that all three of those integrated waste projects will be rolled to next year, but the department felt it was essential to start the projects this year, get them out to bid and um not have a delay on the projects. Probation is also requesting a CIP. They would like a minor office modification that will create a separate youth space that is fully funded with their PATH uh grant. That's it for CIPs. Capital assets are also pretty limited this goround. Um the capital assets being recommended as part of this budget package are probation uh three vehicles covered with PATH uh grant funding, animal services, two 14 ft cargo trailers funded with an ASPCA grant and HHSA um a copier paid for with MA dollars. So um none of those are general fund dollars. Overview of not notable budget adjustments. Um the general fund in totality resulted in a 1.63 million in revenue and expenditure changes. All bud budget adjustments are outlined on the attachments um in the agenda item, but I'm just going to go through some of the most notable adjustments here. Um, animal services received an ASPCA grant um of $98,000 and they also had a revenue increase or an expenditure increase of $214,000. Uh, the 98,000 of that being related to that grant. The remainder uh is due to extra hire for um staff coverage and um

some healthc care cost increase. Calma um had a change of $70,000 that needed to be budgeted in salaries for an amount that was not budgeted with a transfer in to cover that cost from their SRF code compliance. Uh their revenue is down a little bit. Um so they dropped their revenue amount by 43,000 and put their expenditures up by 115. The 115 encompasses a couple of things. Um they're asking for an additional 80,000 to cover two more abatement pro projects. Um, and then they had some healthc care increases and salary change in their department. County contributions, you'll see a $163,000 transfer from general fund to county capital and that's for excess um, revenue that's came in to balance the general fund. Um, district attorney has an increase in 85,000 for PATH grant funds um, passed from probation. They have 135,000 in expenditure increase that results in a net fund balance decrease of $50,000. The $50,000 is largely due to uh healthcare increases in their unit. Uh DR4683, which was one of the 2223 winter storms, uh we got unanticipated prior year revenue in that account of $166,000 and then had a minor change to expenditures. Uh and we transferred the difference in those two of 162 to county capital DR4699 which is also a 2023 wintertorm account. We also received unanticipated revenue in that account of 6 uh3,000 for prior year costs. We do have a minor reimbursement that needs to be paid. So that tr the difference in that of 599,000 is also being transferred to the county capital account to pay for future um general fund capital costs. Elections significant revenue increase of 348,000.

That's due to um the special election that was held in November. At that time uh the elections department was unsure if that election was going to be reimbursed by the state and in fact was reimbursed. So that 348,000 is to cover the expenditures that were in the budget, but the revenue was not. General revenues, I spoke about it a little bit earlier. I'm uh recommending a reduction of sales and use tax of $50,000. Information technology had vacancy savings. They had multiple um I think three vacant positions for the majority of the beginning of the year of $95,000. Insurance um we got an unanticipated liability premium. um dividend of 125,000 and then we had also a savings and a premium amount of 520,000. So that actually um that amount right there covered a lot of the other general fund requests um that savings and the insurance fund. Office of Emergency Services. Um, I'd like to pause for a second on this one because I do want to point out that the changes being recommended for the office of emergency services have nothing to do with the transition of the office of emergency services that will be talked about later. These are um amounts that would have needed to be adjusted without that change happening due to over projection of revenue and um some loss of grant funding and some additional contract expenses that needed to happen. So, I just wanted to clearly outline and delineate that this $400,000 difference um $42,000 excess needed for um Office of Emergency Services is has no um it's it's not related at all to the item you'll be discussing later, but I do want to go through what those decreases are. Um we're recommending a state grant revenue decrease of 634,000 due to new projections. um that is we

feel HSGP was overprotected, EMPG was overprotected, we lost uh CFSC grant funding, so that is backed out. Um and then some of that is related to a decrease in expenditures on Mccay's because um they're done with that portion of the project. So the 385,000 that you see decreased in expenditures, 385 of that grant revenue is associated directly with those expenditures. So that's why Okay. Um so that's why um it's only $400,000 decrease to fund balance even though there's a 634 decrease to uh revenue. We are recommending $140,000. We don't think the expense will be that high, but we um have entered into a contract for a hazard mitigation plan that is due by October of 2026. Um so we have a consultant working on that. Did you have a question? Supervisor Fer had a question. Uh

and I know um Martin wasn't I don't think you at the last meeting we had but I am concerned about the reduction on the case because at some point the county still need to take that over and so what would that projected be? Our office is working with the Stand National Forest right now. ing working with them and it'll be brought forward as a standalone item. Okay. Back it out on this line and then come back and be like

it'll come back as a standalone when we have right now we have no um we're not even sure that the maintenance will cost anything that it might be anou between the national forest and

Okay. Yeah. the Avery project also that was being worked on. If that can get done in time, that'll come as a standalone. Um probation, uh there's a large revenue increase of 642,000. That's directly related to their path grant funding and 572,000 um in offsetting expenditures for software, equipment, and services related to their grant. the remaining revenue that they received is actually resulting in a um general fund de uh contribution decrease for that department. And then victim witness has a 69,000 increase in rant grant revenue and expenditures rel related to that grant. Okay. Non-general moving on to non-general fund there was an increase of seven um million in both revenue and expenditures. The most notable adjustments, the first one, um, mental health has a 4.57 million increase to the transfer line and a corresponding increase to contingencies. Uh, they were just moving funds from their MHSA account into their operating account. Um, capital improvements, there's a 300,000 increase in revenue uh, directly related to the project cost that we discussed earlier. Um, CDBG has a revenue increase uh for unbudgeted revenue and then 225,000 in expenditures which are to include uh project services um within that account. county capital fund. There's a 925,000 increase to transfers in and that's related to that unanticipated prior year uh revenue in the two winter storm accounts and that60ish,000 um in general fund um excess to move um into the county capital account. And again, we usually use that account to fund the next year's capital assets in the general fund and capital projects.

Integrated Waste Management, they have a $300,000 transfer of their fees to uh their CIP to cover the three CIPs they're putting in. And then they had 137,000 increase to an anticipated contract that they needed. Road Department has 898,000 increase in revenue, 219,000 in reimbursements to county departments, and then a modification to their contingencies to put that extra 670,000 uh related to the change in contingencies. Okay, so that's the end of department recommendations. Um staff is recommending that you provi that the board provides direction regarding any changes you would like incorporated into the midyear budget package. Um that the board approves uh the midyear budget adjustments with any modifications that you guys would like. And then additionally, as you know, um we've just now starting the fiscal year 26 27 recommended budget process. Instructions will actually go out to departments within the next couple days and it officially kicks off March 1st. So, admin staff request that um the board provide any direction. if you have any specific items that you'd like to provide direction on relating to that. Um, a couple of things that come to mind are continuing the hiring freeze and the general fund and requiring exemption forms if we want to stick with that and then also the TOT allocation if we want to keep the historical sheriff fire roads and CBB um break or if we want to do some other method of allocation for that. So, um, with that, I'd like to thank the board of supervisors, um, for receiving the presentation today and department heads for all of their work putting forward and actually minimizing this budget cycle request. All fiscal staff and departments, human

resources for closely working with us on positions. Um, the auditor's office for um, being a pretty consistent sounding board working through fund issues. and then information technology which is um helpful with all the uh background budgeting within the finance system. So that concludes my presentation. Any questions by for members I have a couple questions. Okay. Going back to general fund expenditure actuals.

Yeah. um are I don't want to get blindsided in June because of the winter storms that we're having now and they're pretty extared to the other ones that we still looking at you brought up here. Yeah. Um I I think we need to keep track the money going out for that.

It is being tracked by a JL code which is a project ledger that we use to track in the finance system. Um and right now estimates of costs that haven't been incurred yet are also being tracked on what is called an IDE that goes to Caloes. Um which is the initial damage estimates. Um that's for county costs and actually non-county costs are also being tracked so that we can see what the totality of the disaster is. So yeah, but that's still funding going out. We're looking to get state federal money to come back in because we declared an state of emergency. But so money it depends on when that money is going to come in. We're still waiting for some of it on those other storms.

At this point, we don't have a state or federal declaration. So no reimbursements would be anticipated. That's absolutely correct. Yeah. So yeah, um that could affect come in um our reserve coming in. Um I just want to make sure we keep an eye on what's going on there. We absolutely are. um the sheriff's office and our office have been working in coordination to to make sure that we're um keeping track of it with the jail.

Okay. And then I I I completely agree with the toot not spending any of it. We're only about $50,000 above what our projections were um at midy year in our total year. We don't know what's going to go on now. Um, so we could we could be in a position where um our our budget was more than what we had coming in. So we could have a deficit and that's general fund dollars too. So I think we need to to keep an eye on that also um coming into uh the next fiscal year.

Um and I just want to bring up also that um I know you were talking about distribution of the funds that we usually do. Um I I I want to bring to the board's attention again that um Calrans is doing a project here in in uh San Andreas for the highway and part of that project involves uh landscaping and that landscaping after two years will become Cal Towns will take care of it for the first two years but then it becomes the county's issue and we had a projection on that which was sub kind of substantial a little bit um but they reduced it a little bit because they're putting parking spaces because the county um asked them they're pressure on from main street going down towards court so there's going to be reduction there but still we have to come up with those fund th those funds and um I I want to look at um maybe you putting opening an account and maybe putting some of the toot funds over the course of the next three years into a separate account. So when we take it over, we have some funding already in place and we're not just hitting uh whatever we're going to look at for general funds to take care of that landscaping. So it's just something that we can look at coming in June. If there's any um excess in toot u from what we budgeted this year, maybe some of that can go into that fund uh just to create a fund going forward when we take it over. we're not just slammed with it. Um, so I will bring that back up in June.

Okay, that's all the questions I have. Any further questions, Mrs. B? Well, I guess my question is, are you also looking for direction from us? Okay, so I'll start. I kick it off. I stand by what I've said last year and I'll continue with this year since I think it's simpler to start from what staff has recommended in the past. And so I would like to see some of those revisited um and brought back in front of I'd be willing to consider those.

Okay. Any other board members? No parks. I'm gonna hit you for hit you up for snow removal equipment. That's um this century. This century. This century. Yeah. How about

So could could I request on Miss Uber's um behalf um she brought up the Toot and the traditional split. So um the traditional split has been between fire public works and um sheriff and CVB but over the past couple of years your board has included the chamber in that they've made another request for this year. Although the first year um it was

indicated that it was a one-time support, but since they've requested it, is that something that you would like to see us include in the budget upcoming? I you know, I think with uh their request, it was originally a one-time support, but we when uh I believe I was part of what framed it, you know, I know Mr. Tooffenelli was part of it also. But uh it was an interest of picking up more so on the west side of the county marketing where uh I want to be a part of this.

No, no. And I'm I'm stepping away from saying the wrong thing so you can sit here so that uh you know other areas may continue to do what they do best. So with that um yes it was framed as that as one part but I think we broadened the discussion at that time. So just miss Hitchcock.

So is the direction that your board would like us to include it as part of the upcoming um fiscal 2627 budget? I would be one to say that that's that would be part of one of our things to consider, you know. Yes. Included for consideration as one. Um unless anybody says no. So, do you want me to leave that amount in contingencies and then the board can have a discussion about how to allocate that funds in or do you want me to include that amount?

I think it's all it's all up for um at that point. You could put it in there, but either way, however you frame it, Denise, the request is out. So, uh, consideration is and then the board will decide whether they want it in or out. Okay. So, we I would say write it in as a potential cost and we can say no or yes. And I think seeing all the considerations particularly closer to actuals where we know where we stand and where our priorities need to be. I would like to see

we don't see actuals until too late. Well, closer. I mean, I'm still concerned about state and federal grants coming down, right? And we're going to be more and more dependent on this fund than we have in any other year. That's why I mentioned that I want I it's consideration. That's why I mentioned we could leave it in contingencies and the board could allocate at the time of which fund balances but um it's still in that account. It's not going anywhere. But

yeah, completely understand and m and moving forward also I would like to say that uh that that's fine either way. We can make the decision at the time. Yeah, I'm I'm in agreement putting contingencies that we can decide at that time. It doesn't have to be a whole $50,000. It could be whatever that we don't know where T's going again is what we just talked about it. Yeah. Um and we don't know at the end of this year what it's going to look like and we don't know going forward next year. So I think just put it my opinion is put in contingencies. We have that discussion at the time whether you want the full amount or you want part of it or whatever. I think that's open for discussion obviously but

so I'll allocate the historical split of sheriff fire CVB and public works amount and then I'll put the balance in contingencies to discuss the maintenance right project in San Andreas the chamber project the fire true up and any other um potential potential okay yeah no absolutely I think I think that's the best thing is consideration because

we're living in a fluid So I think I agree with my colleagues for the most part. Um also um discussing those TO2T uh dispersements, the the fire chiefs have reached out to me. Um you know, typically in the past, you know, pitchforks and torches out there uh during during preliminary budget, you know, don't take it to And it's something I had a discussion with them years ago. It's like, you guys are waiting till the last minute after the fact and like playing defense. Why aren't you being proactive? Uh Rich Dickson, Mike Johnson, and uh one of the other fire chiefs, they want to be a more proactive approach and work with you on it. And uh I told them I would relay the message. We are happy to meet with them and let them know what we're recommending to the board.

And I just like to mention that while pro being proactive is great until we see final fund balances, we don't even know what there necessarily is to disable you, right? But you know that that that's being fair and we us understanding that that's their intention is to you know at the same time their intent to collect. Well, I is it going to be at the last minute? Yeah. I think they're wanting to just try and get a heads up for their budget versus waiting to the end when they come in here for our budget. Then they got to go go back and so they want to meet a little bit before proactive.

So, we historically have told them that they could we give them our budgeted figure for the upcoming toot revenue. We just have historically told them that we can't budget the true up, you know, until the board directs. We're we're willing to meet and have a discussion before. Sweet. Perfect. And then it is what it is when we get there. Okay. Perfect. Um, anything else, Miss Bulldor? It looks like your hands up. When I say pass, you're going to include the CalFire dispatch, right?

Yeah. It's um paid for out of a different account. Yeah. Oh, I have one other question to Teresa CEO. Um, do you 100% stand behind this that's been presented to us today? Absolutely. I have the best budget staff on the planet. So, there's part of it, a major component. Denise, good job. Thanks. We appreciate the fine work you have done for us and continue to do for us. I also uh was there something else other than No, I was going to thank Denise too for her. All right.

She's had some other things trying to put this together and some other things happening that it's been very stressful, I'm sure, but thank you for finishing and getting to us. Yeah, no problem. Thank you. Navigating through all the fires is a consistent thing that done I've seen in the past. So, thank you. Um, also I have one question on here. I don't know if it's 100% right. because it doesn't make sense. Insurance. Yeah, insurance. How did it go down about half a million dollars? How liability? I mean, that doesn't happen with insurance. Yeah.

So, what happens with our insurance? When we budget our insurance, we are given so like right now they're giving us estimates and we're only given estimates. So I have to make a best guess effort and then we budget what we think it's going to be and then when it's chewed up after recommended budget then that's when we make the adjustments. That's the difference. Okay. Yes. And we have received um some um subsidies back which was the overund

26 million 26,000. So by doing things right, then we're getting subsidies back when we are performing better than the other counties in the in the pool and so we have received some um significant money by by doing a good job on that one. Yes. Knock please. And then um yes, thank you. I appreciate also there's savings in possibly open positions that that add into that also. So, the insurance, no, the insurance was strictly um the the savings on what was budgeted and subsidies that we received.

Phenomenal. Thank you. I just don't usually intend or expect to see anything like that on the insurance line. So, I was impressed. Public comment. We have no online public comment. Any staff have anything for us? You're content. I'm not going to ask if you're happy. You're content. All right, Chris, you're good. I'll talk to you. Anything else? Board members. Denise, thank you. Thank you, Denise.

Okay, I'll be back. I was navigating around it. Did you move? I did. I'll second. We have a motion and a second. All those in favor? I fits. Hey, we're going to take a quick break. Um, you can leave it and that's longer slightly out.

Okay, welcome back to our regular agenda. Stacy, can you take us to our next agenda item, please? Item 28, action item, administrative office, approve the organizational transition of emergency services functions to the sheriff's office effective March 1, 2026. and to approve the budget modifications necessary to effectuate the transition as detailed in attachment A requires four-fifth vote. Four fifths. Ready, set, go.

Okay. Good afternoon, chair, members of the board. As directed at your January 27th board meeting, today we are presenting the formal transition plan for moving the disaster response and recovery functions of the office of emergency services back under the sheriff's office. This presentation has been prepared jointly by the county administrative office and the sheriff's office, and we appreciate the board's direction and support as we've worked through these details. Today, we'll walk through the background of the transition, the benefits of the proposed structure, how duties will be divided between the sheriff's office and the administrative office, the post-transition operating model, and finally, the budget framework that supports this change. As a reminder, OES was moved out of the sheriff's office and into county administration in 2017. Since that time, the department has experienced significant leadership instability. five directors over the past eight years. This instability has real operational impacts, including inconsistent grant management, delayed or incomplete deliverables, and compliance challenges. Currently, O OES has only full two full-time positions, both primarily funded by grants. Those grant funds are now at risk due to compliance issues and delayed reporting. Despite this limited capacity, OES is responsible for FEMA disaster coordination, grant administration, EOCC operations, preparedness and recovery, and the current structure simply cannot sustain these responsibilities. At this moment, both OES positions are vacant. However, even if filled with only two positions, the department cannot support fullcale EOCC activation, long duration disaster operations, or after hours response. This creates

operational vulnerabilities for the county in especially during holidays if we have illness, turnover, or major incidents. The current structure is not resilient enough to meet the demands of modern emergency management. On January 27th, the board directed staff to begin the formal transition of the emergency response and recovery functions of OES back to the sheriff's office. We were asked to evaluate operational planning, budget preparation, ordinance updates, and position review. Today's presentation reflects that work and outlines a clear, sustainable path forward. Should your board approve this transition, the ordinance update and position changes are requested in um following agenda items. Transitioning the response and recovery functions of OES back under the sheriff's office provides several key benefits. stronger emergency response leadership, clearer accountability and operational lanes, continued focus on prevention, preparedness, and resilience, no loss of service to the community, and importantly, it positions the county for future emergencies and funding opportunities. This structure strengthens both our immediate response capabilities and our long-term planning. This transition aligns emergency response under public safety leadership where real-time incident coordination and situational awareness are already core functions. It also ensures continuity and preparedness, mitigation, and recovery planning while clarifying roles and responsibilities across departments. Under the sheriff's office, emergency services will be supported by a much larger pool of emergency trained personnel. This enhances support for EOCC operations, logistics, field operations, and recovery. The sheriff's office also brings stable leadership,

improved grant management processes, and stronger documentation and compliance practices. Most importantly, it ensures 247 readiness, and integrates emergency services into established emergency command systems. Under the new structure, the sheriff's office will take primaril primary responsibility for incident response and coordination. This includes EOC activation and management, duty officer services, emergency notifications, operational area coordination, public alerting, mass care and sheltering, and school district emergency coordination. The sheriff's office will also manage response focused grant programs including the homeland security grant program and the emergency management performance grant. They will lead planning for future disaster recovery and take responsibility for future local hazard mitigation plan cycles. The administrative office will continue to lead risk reduction and resilience efforts. This includes wildfire mitigation, fuel break planning and maintenance, tree mortality and forest health initiatives, and drought resilience planning. The administrative office will also maintain responsibility for watershed and flood risk reduction pro projects, debris management, forest maintenance agreements, and close out of past disaster recovery efforts. This includes the compliance audits and reimbursement documentation for those past incidents. To ensure continuity, the administrative office will complete the current LHMP update cycle. I believe you heard Miss Huber say that we have that funding budgeted. After that, the sheriff's office will lead future LHMP updates. And this shared approach ensures uninterrupted FEMA compliance and maintains the county's eligibility for mitigation funding. This table summarizes the division of

responsibilities after the transition. The sheriff's office will lead emergency response, EOCC operations, and 247 monitoring. The administrative office will lead preparedness, mitigation, resilience projects, and community outreach. This model creates clear operational lanes while maintaining collaboration across both departments. To support this structure, we are creating two functional budget units. The first is the OES budget under the sheriff's office with two full-time positions responsible for emergency response, EOCC functions, duty officer services, operational area coordination, mass care and sheltering, and disaster recovery. The second is the disaster preparedness budget under the administrative office with one full-time position responsible for fuel mitigation projects, vegetation management, community outreach, non-emergency grants, drought resiliency, and close out of past disaster recovery efforts. This slide provides the combined cost of both budget units. While the structure changes, the overall cost remains aligned with current funding levels and the transition positions the county to better secure and manage future grant funding. Historically, the general fund contribution was about $250,000, but last year exceeded $600,000 due to delayed reimbursements and cancelled grants. You just heard Miss Huber um comment on that. Poor documentation and missed deadlines have impacted revenue and $151,000 grant was terminated on February 4th. The cost difference for this structure for 2627 is approximately $91,000. So that concludes my presentation on the transition plan. I'm available to answer questions and I know that Sheriff Whiting is also here with her team in

case there's something that she needs to address for the board. Thank you, Miss Hitchcock. Board questions. Miss Four, I have one question. On the list under the sheriff, it lists FK. Explain that. Energy as far as what the FK is. I know what for both and why is that under you and not administration and I I and it

I get like the damn safety protocols and things like that but we also have other things happening in the county with vocal renewals you know we talked about it at camera so where I feel like there's also an overlap and I want to make sure there's clarity with what your function is on that list versus what maybe another whether it's administration or planning, you know,

we we do appreciate it. It's not as much of a contentuous item because the FK EAPS are updated by each individual, you know, agency and organization that oversees them and we're involved more in reviewing um the drill down on the call list and the call outs and the notification channels and the flood inundation, the impacts and and stuff like that. Can we maybe re reward that?

Uh, it's it's up to the board on the structure. I we we have no problem continuing to be involved with it. I'm also confident that even if it isn't clearly defined under one of our agencies that we are working extremely well with county admin and knowing that the analyst position in their office and uh the sergeant and the new emergency services analysts in our office will continue to work and just make sure even if it's not fully one way or the other that that we're going to make sure that it doesn't it doesn't fall through the cracks and we work together on it. Okay. I just wanted the clarity because you came up at camera the other day and just you know

it's just it's um it's a loaded it's it's a loaded um thing I don't know what what issues just like I said with the complexity of incidents if we need to you know the scalability if we need to ramp up on one side or as we move forward um this doesn't have to be an absolute set in stone we will constantly re-evaluating on what's working and what's not. And if we do need to make any other structural changes, I'm just going to keep talking because Teresa is shaking her head. Yes. So, um then we'll we'll do so. We'll bring it back to the board.

Okay. No, thank you. And I think that thank you for answering that because I think it's good for um the community to hear that response. Um because I I'm sure there's probably other confusion. I and I understand it. there's the damn thing, there's all of those protocols and emergencies, but then there's also like the administrative side of things that are happening. So, um you know, because I'm constantly like, "Hey, Teresa, did you get that folk update on certain things?" That has nothing to relate with what you have to deal with on

So, I I would say that there's um multiple facets to the FK issue. Um, I think on the emergency response side of it, it's probably going to be more with the sheriff's office, but there are some other things that have to do with um, the county being aware of what they're doing in their licensing that our office may need to take a greater role in. So, I do agree with the sheriff. We are in constant communication. Her team has been fantastic to work with. I think with the level of communication that we have at this point that we're going to be able to work through these things pretty seamlessly.

Yeah. And that that's one of the reasons I mean we did want to be fiscally conservative as with any approach that we're going to take for spending public funds. Um but when we did the staffing analysis and the funding analysis, you know, we debated on um is it is it going to be the same two FTE structure that was in the existing OES or is there really a need for an analyst in our office, an analyst in administrative office? And although it does add an FTE, it really um clearly um what we have uh do dove into over the last month and and what's been going on, it's very clear that that needs to be we also analyze the costs of you know for uh if you choose to uh vote for uh the funding structure as proposed. You know, we analyze the cost of a sergeant compared to a lieutenant. You know, and a sergeant comes with overtime. a lieutenant doesn't unless there's extenduating circumstances to allow administrative overtime. We went through all of those things with county admin and doing this full analysis to bring this to you today

and we I thank you for your work. I just wanted to make sure there was clarity so someone like I said out in the public doesn't cancel a notification that Teresa, you know, the more the mayor of that have access to it. But I just know in our I ask Theresa a lot about folk stuff that's happening that's completely unrelated. So I just want to make sure that the I appreciate any evaluation to reduce our workload at any time.

It's not going to happen. um that with and for as with anything else with other agencies and across the county, there's so many facets that you know they're all going to be me me they're all going to be mentioned or touched on at one one point or another through throughout this type of uh emergency preparedness and just understanding that from the point of putting through an SOP for a DR uh disaster response protocols for for a dam and thing. It's, you know, it touches, it touches on every agency across the thing and as we're doing it through the Department of Dam safety at the state level along with at federal levels. So, yes, it's got a safe perk.

We we do have to put it in there. Yeah.

Yeah. No, I mean the countyy's already moving in the right direction with the digitizing of flood inundation and a great GIS and all the other topics. we were up to speed, but we understand like it's been 10 years since we had OES. There are topics that we are going to have to bring oursel up to speed on that was outside of our lane. So, you know, but um uh as you can see, and I'm I'm sure although you aren't able to vote on who I assign to assignments, uh this will fall under Captain Sterm as the operations commander with the new dedicated personnel. I think he's very proven through this event. Um, I had planned on putting together Gary to answer all your questions as to how is this going to work, but I think we already did that today. So, uh, I knocked all of those topics off the table just to answer questions instead.

I just had one quick question and that is, is there a proposed timeline to when you feel that you have this all up in operation? I'll fast. Can you vote? Yeah, we're um, we're planning to transition it March 1st, so very quickly. Can you do it sooner? What I was just one piece that you're about to consider here is changes to our ordinance and obviously that'll come back for adoption and then won't fully take effect 30 days later, but I think the other pieces will happen much faster.

Yeah. Intim anything as of this moment but what you're what you're asking for the remainder of this year four months is $152,200 to cover the costs for employee benefits and salaries and services and supplies. And then next year when it comes to the budget, you're going to be asking for 495,000 plus an additional 91,000 to cover the cost unless between now and then we get grants.

Um no, those so the net general fund draw that you see there is the actual cost that we've been expending. Those are things um that's what we've the additional is the 91,321 and that is basically the extra FTE that we're adding. All right. Showing a a structural change in the item. Correct. No, that's for the sheriff's department. Correct. It's just dividing it out between the two budget units. And so taking the that cost and then the additional is the 91,000 and the negative.

Yeah. Um so Miss Hunner took care of the other issues with the OES budget during the budget discussion earlier today. This is going forward. We were trying to separate it out so that it wasn't showing a huge increase that really isn't there that it was um some other things that were affecting the budget. The I'd like to just add the budget transfer form attached to the item outlines the change that needs to happen in addition to what was presented at midyear for the current fiscal year. It's approximately about 65,000. Yeah.

Thank you. Okay. Right now I'll let there I I'll entertain any public comment or anything online. We have no online public comment. No, you're good. Thumbs up. Thumbs up from Chris. So, bring it back to the board. And um yeah no the ne the next one's considering any changes to the ordinance right so we have ordinance changes and then position changes related to this transition following this item so

right follow so yeah this is just moving forward okay I'll move item number 28 second presented I I'm sorry I didn't hear her motion I said I'll move item 28. I currently forget it. And I said I'll second that. Okay. All those in favor? I. You got your five fifths. Thank you. Next item, please. That would be 100%.

You sure? I want to write that down. Okay. We're having too good of a time, Miss Simpson. Can we move on to the next item?

Item 29, action item, administrative office, introduce, wave, first reading, and authorized summary publication of an ordinance amending Calaveris County Code Chapter 2.72, emergency organization and functions. So, as Sarah indicated, um these are the ordinance changes required in order to facilitate this transition and this is the first reading and we will have to bring it back and then it'll take effect 30 days after um we bring it back. Hold on one second. We did not

a public hearing. No. Okay. I'm just double checking because we did include a red line just so that um the board and the public can see the changes that are being made. They're actually relatively minimal. It's just to clarify that um the sheriff, you know, going forward will be um designated as the person who can the individual who can make a disaster proclamation in the board's absence or or who in herstead? Is it Chris? Um the sheriff deputy can designate somebody if they um under sheriff for the county EOP. We do have a continuity of government succession of plan all the way through several ranks just in case we all go down.

I'm I'm asking for the public's benefit right right now because this is my man. Right. It it's in there. It's in there. Um that with that uh personally I'm comfortable with all the changes being as it's it's pretty straightforward and simple. Um, unless anybody caught like council making a mistake in there somewhere. Um, no. With that, I'll entertain public comment. We have no online public comment. Um, and that means nothing in the room. Also, bring it back to the board. Any any discussion or a motion?

I'll move. We have a motion by Supervisor Huberty. Second. We have a second by Supervisor Fondor. All those in favor I five fifths 100%. I don't need a bre, right? Well, you know what?

Yeah, if I take away mine, that's the last three. Next item, please, Miss Simpson. Item 30, resolution, human resources. Adopt a resolution authorizing changes to the position control list associated with the sheriff's office and the office of emergency services adopting position adjustments and new job descriptions effective March 7th, 2026. Miss Clerk, can you please read the estimated time this is going to take? Yes.

0 seconds. Okay. I I would like that amended before I vote.

Judy Hawkins, human resources director, and I'm bringing before you as discussed in the previous items, the changes to staffing for the move of the OES um division to the sheriff's department. So we are asking that we do delete the position of director of emergency services and then change the PCN of the senior department analyst so that they are under a clear uh disaster recovery division. The sheriff's department is requesting to add one sergeant that will be dedicated and then also the classification of sheriff's emergency services analyst and I believe those are the changes that we are requesting. Any questions?

Questions from the board. Everyone looks fairly content. Public comment. We have no online public comment. Excellent. I'll come back. If there's no further comments or anything, I'll entertain a motion. I'll move it. We have a motion by Supervisor Andal. I'll second. We have a second by Supervisor Toell. All those in favor? I five fits. Thank you. Thank you. Wow. I don't know how you That almost seemed like zero. Not Not your not your introduction to time. Um, with that, sheriff, under sheriff, appreciate your time.

Get back on it, I would hope. All right. Supervisor's announcements. In compliance with government code section 53232.3D, board members shall provide brief reports on any meetings attended at the expense of the local agency and may make any other announcements or report out. I'm going to refrain from uh making a try on move right now. And m Mr. Tooffenelli, can you I have nothing to report. All right, Miss Nothing to report. Handle.

Um I attended strategic planning meeting yesterday and I just wanted to remind the community that the Mohill Lions is putting on a health fair this Saturday from 9:00 to 4:00 at McLoly Hill Elementary School. Ray to all. Say hi to Rey. Yeah, last week was just eaten up by the storm, but I was able to attend with supervisor and all the strategic planning yesterday. And I'd love to remind everybody that Calrans is having a meeting. I mean, the median sort of seems like centuries ago now, but we are having a a meeting with Calrans. You can get down to it through the snow.

Exactly. Michaelelsson at 6:00 to 8:00 p.m. tomorrow night. Excellent. Um, SEESAC done check. Um, other than that, I just want to thank staff and everybody for for all the good work we're coming up to this point. We're only at midyear. Uh, and we have a lot of work to go through this fiscal year and then we get to start over all over. So, thank you and I look forward to the work as we move forward. With that, I'm not adjourning. We're recessing into close session and I will have a report out from last close session before we read them off. Miss Simpson.

Thank you. A report out from the February 10th meeting. Item one, pursuant to government code 54956.9D. Conference of legal counsel re anticipated litigation one case significant exposure to litigation. Board action no reportable action taken. Item two pursuant to government code 54957.6 Six conference the county designated labor negotiators Terresa Hitchcock and Judy Hawkins regarding the following employee organizations. Calaveris County Public Safety Employees Association Calaveris Management Union Calaver Supervisors Union Deputy Sheriff's Association Service Employees International Union Local 1021 Sheriff's Management Unit. Board action no reportable action taken. Close session agenda items for today, February 24th. Item 31 pursuit to government code 54956.9D1 conference with legal counsel regarding existing litigation Maxwell versus Calaveris County at all Calaveris County Superior Court case number 22CB 46415. Item 32, pursuant to government code 54657B1, public employee performance evaluation, title, county council. Item 33, pursuant to government code 54657B1, public employee performance evaluation title, county executive officer. And we have no online public comment. You all have a good day and we're going into close session.