Board of Commissioners - Regular Meeting

the night bridge. And I specifically said that I didn't feel like it.

that far out.

from the attorney general on there. They do give us a signal or something. She she said she Hey, I'll call the Brown County Board of Commissioner meeting to order. Pledge of Allegiance. Ice flag of America to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all.

Any additions to the agenda or changes? Um, Mr. and Mrs. Tiger are here to discuss the road. Okay, I got your and um I just want to talk briefly about contract sign. I don't know if we can move that down and just do it at the U contract and you put it wherever you want to put it. Okay. Anything else?

No, I don't have any changes. Okay. Approval minutes and claims. Um I've got a chance to review them. Um I did not see Oh, so you raised a concern with regards to the the uh ordinance for the take-home cars not being there. It is there. It's just at the very top of one of the pages. So [snorts] it's present and it was tabled and it showed the motion carrying. So just to confirm that for you. Is it the same? No wording's changed. Correct. Yes. Nothing's changed. So just conf confirmation that. So mine I will make a motion to approve the claims and the minutes. Second. Okay. Roll. Ron, how do you vote?

Yes. Tim, how do you vote? Yes. Kevin. Yes. All right. A new business. Let's start with Veteran Affairs. Ron Higgins. Make sure that mic's on. We'll try to Sometimes we forget. Yeah, it's there. It's just not very loud. [clears throat]

Yeah. So, my name is Ron Higgins, uh, state of Indiana Department of Veterans Affairs, and, uh, I am here to brief the county commissioners on Missoula 433, [clears throat] which is, uh, called now IC code 10-17-1-9. And I'm required, uh, to brief the county commissioners twice a year. Uh the first briefing will be about this uh the protocols and standards that are set and every briefing after that will be a performance sort of briefing. [clears throat] Uh the purpose of this policy is to establish comprehensive mandatory standards for accreditation of veteran service officers uh who are conducting operational business within the state of Indiana. Uh the statute sets also clear required rules of operation for accredited service officers. Service officers shall perform all functions, operations, and report all information required by the state department claims management system, which is our software that we use in each of the 92 counties. All CBSOs have uniform software across the board. Uh complete they must uh have completion of relevant information within forms and fields, intake form to log walk-ins, appointments, and substantiate interactions. other protocols deemed effective to operational uh efficiency as well. [clears throat] Only accredited service officers in compliance with this policy are authorized full unrestricted access to claims management system which means uh office administrative assistants and secretaries cannot file claims to the US department of veterans affairs and the state of Indiana in within uh our state database. uh they must be accredited. And so a quick overview of the highlights of this uh new IC code. CBSOs are now required to be hired employee of the county. They're

no longer appointed for four years. Uh CBSOs's office hours must maintain at least 1,000 hours a year and that's roughly 20 hours uh a week. And they uh must have the uh updated posted office hours on their door and within their uh our state database as well. Um they must have appropriate internet connection technology utilization of uh our claims management [clears throat] software. the utilization of the PIV card which this allows the CDSOs to look into the federal database uh for the veteran and render render a more accurate guidances for all VA claims they must have private office space conduct confidential discussions for the protection of the client's information other security standards and office protocols uniformity across the board is what this is intended for and the protection of personal uh protected information is much more required. Uh they are required to attend IDBA trainings semianually and annually and there is a 4-day training in the summer and a uh two trainings, one in the spring and one in the fall uh that they must uh attend to maintain their continuing education units. And we will also include certain required online trainings and proficiency examinations. New CBSOs are required to reach out to the IDBA uh for CBSO in orientation and training courses for all new hires. Uh through the claims management system, CBSOs will capture all this data and it will generic uh we'll be able to create generic uh forms of logs and other various um key performance indicators. Um so there is outreach expectations and

various other data that has never been done before and all again all future briefings will be uh in each respective county commissioner's office will be kind of a performance evaluation and here are the good things we're kind of doing throughout the state and uh I'd just like to pay you a high terrific compliment. Uh Andy Alexandra and Sharon they are exceeding expectations in in all regards. They're in 100% compliance and we're certainly some of the best CBSOs in the entire state of Indiana and I'm blessed to be a part of it. And that's pretty much all I have. So, thank you for all you do for our veterans.

So, I got a question for you, Andy, because again, so Sharon is accredited, correct? Correct. though she is one of the biggest reasons why we have the means to be able to move these claims and things forward is because we she went through that process. Correct. That's correct. So I mean I'm always shocked at the actual numbers that Andy generates with regards to claims that have been generated. He says he's on his strategic target for the year which is a hefty sum as far as dollars going into the pockets of veterans in the community.

That's that's correct. there are millions of dollars of VA benefits that are coming into the community directly because of the efforts of their office and them personally. So, uh, very very great work. Yeah, I'm sorry. Go ahead. Absolutely. I'm just curious. Um, I'm assuming when you on some of these changes that were made, does that ramp up the requirements on VSO offices pretty significantly? It sets a it sets clear standards across the board. professionalism that's really uh never been seen before uh completely. But our county is is before this bill was even written, Andy and Sharon were in full compliance. And uh

I'm not sure if that answers your question, but yes, there it does. It sense a a level of excellence that is just So you're just standardizing that throughout the state. Is that is that what is new? Yes. This bill comes through the Indiana State Legislature through the Indiana Veterans Affairs Commission passed into law. Okay. And it it professionalizes the whole, you know, service offices across the board really.

Okay. And so the other thing that I caught in that conversation was you said that the this particular the VSO officer is now a hired position, not an appointed position. So, is there anything that the commissioners are on our side need to do in order to change that status in the in our system? I don't think it is. I think we basically treat the appointed people as as official employees. It's just I don't we just need to now just take the appointment requirement off. There might be some definitions that we need to clarify in our system

and the job description. I don't know if that makes any reference to that. Um, and then I think the one thing that concerned him when I had conversations about this particular bill passing, which I don't know if it was removed or if it was addressed, is designated VSO offers before I think passed this, and correct me if I'm wrong, were dedicated to the county. Now, is there is there I can't recall. Was there some language in here that said there may be assistance sought from other areas from other regions or surrounding areas? Not that I'm concerned about it. I mean, he mentioned that. So, yeah. His office serving more than just Brown County as a requirement. Correct. And that that's that's normal everywhere you go.

Okay. Uh, you know, depending on where somebody lives, it's more convenient for them to go to one county or another. And they should be able to get the same very same services and resources in each county. Okay. And uh I don't know if not that he's complained. Yeah. Uh he's got a lot of work on his table. In the south of Indiana, I have the southeast district. So I have Brown County straight south to Louisville and straight east of Cincinnati and 19 counties and I have Cincinnati, Louisville, and Indianapolis VA medical centers in my area. And they come across the bridge from Kentucky, okay?

You know, in bus loads sometimes. It's an exaggeration, but you know, lots and lots of people. So it's it's very normal. and maybe one community has a a struggle. There might be somebody out for medical reasons or whatever and a CBSO family will come along beside them and and help, you know, send send your case load to my county, send your case load to this county, vice versa, sort of thing. So, we're all a family and we're all in this together. It's kind of a mission ministry sort of thing. We're I'm very blessed to be a part of it. And then I know as part of the new legislation here is briefings are quarterly semiannual semianuals briefings.

So the next briefing will be uh here's a a sort of a list of all the productivity and performance and all the great things they're doing. Andy will be here there's some unfortunate circumstances today. They were unable to be here. I gave him permission not here. Hopefully that's okay. I'm fine with that. Okay. Great. Thank you. Excellent. Thank you, sir. Andy's a bit of an overachiever. He He really is. Yes, sir. [snorts] Thank you very much. Truly appreciate you.

Okay. Next on the agenda is take home carp ordinance. Uh we introduced that um last meeting. There's been no changes. The ordinance number 2026-2-18-00001. [clears throat] It's an ordinance establishing usage of county owned vehicles. Got a motion. You want to discuss any questions? I don't know. The only thing I said is it's not changed since the last time. No, I was I was fine with it last time. Okay. So, I'll make a motion that we adopt the ordinance 26-2-18-00001.

Okay. Second. I say roll. Tim, how do you vote? Yes. Kevin, yes. Ron, yes. Okay. Next item, GSC, the software for the highway department. Kevin,

so this particular contract is for a piece of software that's going to actually allow us to change the way that we actually do some collections. One of the hardest, one of the things that we've not been able to parse or do is actually um gain access to paying labor and things of that nature out of the restricted funds that we have at the highway department because there's a degree of granularity that has to be tracked and recorded. Um the system that is provided by GFC is a software system that's going to allow us to actually track that along with some other information related to the equipment utilization and repairs and things of that nature. Um, it's going to be a system that is specifically used at the highway department and it's going to give them better access to information related to their expenditures, their actual um and spend and and repairs and things on equipment. So, that contract's a three-year contract. Um, the first year is a setup fee with a one-year [clears throat] service of $8,000 and the subsequent years through 2029 is going to be two $2,100. you confirm that

and there's coming out of the county highway budget and it's it is coming out of the county highway budget. That is correct. They're all good on their Yes, this was planned with that. So, yes, it is $2,100 for the subsequent year. So, this contract would end if passed today end in 2029 on the 4th of March. U just to clarify something. Did this contract already get signed and we're redoing it? No. So, the original contract that was provided by Ruben and Eric had signatures on it with a follow on sheet that had to be approved by the commissioners. Okay.

So, we reworked this particular contract to fit into our template and our setup and structure. So that's been signed by Ruben Cunningham who's the partner there at GFC. So I will make a motion that we approve this contract for the highway department has presented. That's fine. I'll second roll. Kevin, how do you vote? Yes. Ron, yes. Tim, yes. All right. Next item. Memor memorandum understanding for the shelter house the overlook park.

Good afternoon. Um so as we've discussed in the past uh parks and rec were involved with building a new shelter house there blossom overlook. Um we've uh worked well we're in the process of working with uh the brown county woodworkers club. uh that's agreed to uh build the structure uh voluntarily. So what we are trying to do is basically develop a anou that Stephanie has been working with us on um essentially that's just kind of outlining [clears throat] roles and responsibilities for that. Um so with this group um it's been wonderful that they've just stepped up and provided a lot of the most of the materials logs. Um they've milled them, shaped them and so ready to start putting it together. So they've set a couple of the posts already. Uh but we're looking hopefully this weekend if we can get everything squared away. Um, we also have uh the beamy that's agreed to come in to help with uh bringing in a crane and providing an operator uh free of charge to set the trusses for the structure. So,

okay, great. We want to kind of ideally get everything outlined just to make sure that um everyone's covered as far as liability. Um and again just go over any other roles responsibility, make sure that everyone's aware of the project and what it entails. So, I know this was kind of a last minute thing with the getting this all put and Stephanie, who's our attorney, is present today, which normally she's on the phone that [laughter] the agreement [clears throat] is uh something that she put together. We went through it. I didn't see any. So, is the woodworking club going to do we have sign off on that or is that something you're trying to accomplish before the end of the week? Ideally, before the end of the week. Okay.

So, that's that's what we're we're looking to do at this point. And so you actually added the con the condition of the beanie. So are they be being presented with exactly the same thing? And would that be relevant, Stephanie? What he's got there? Yeah, what we've drafted is uh what we drafted was um specific for the woodworking club. Okay.

Um we could look into adding the beer uh because you do want to make sure that they're under their own insurance and that they're not, you know, going to file any kind of claims if anything happens. Um, so we can put something together for that. Um, but this was specifically for the workworking club and it was a little different than some of the ones that you've done in the past with like the pump track and um, because the work club itself is not an entity. It's a group of people. So the way we have it sign set up is so that each individual would sign who wants to volunteer on the project. Okay. Okay. All right. So you've got to do So it's not like you still got to do some outreach to Jeff and them to get that signed or do you or have their signature already? You can just put it on contingent. The woodworkers club.

Yeah. Yeah. So basically I've talked to them about this. Um so essentially they're they haven't seen a copy of it yet because I wanted to make sure everything was ironclad before sent to them. But um but yes, they would need to review it, sign it prior. And unfortunately the beam rate I did not express that to Stephanie. I that's something that just kind of came about in the last um few days it seems to like. So um so yeah I guess that would have to be something added additionally as well. So today's Wednesday wanted to get that done. So when are they doing their set?

Uh sun is what they're they're hoping to trade. Um, you know, we had talked about looking at um Saturday. Again, it seems like that's going to be a wash out um based on the current forecast. So, if at all possible, that's why I'm hoping to get all the loose ends tied up um before that time. So, I do agree with Mr. Sanders on this particular agreement. We can approve it contingent upon their signatures. I'm fine with making that motion for

There's a couple things I'll couple minor things. Okay, this this project's already been started. Okay. Um and we had a conversation yesterday about whether our insurance covered the woodworking club and I think that it was determined that our insurance would cover it. Yes. Was that what you guys got out of that yesterday? Okay. So, I think we're good there. Uh just as long as nobody's gotten hurt previous. No. No. Okay. That you know of. Um, and then if we can add the uh beer for setting them, this do it contingent. Um, I think we're good.

Yeah, I'm fine with doing both of those. We want to make them contingent upon her completing it and getting our signatures on it. Yeah, that presenting it. Yeah, I'll second the motion. Making the motion.

So, let me repeat that motion. [laughter] The motion I am saying is we will approve the inhand memorandum of agreement contingent upon the signatures from the members of the woodworking club and we will approve contingent upon Stephanie preparing a memorandum of agreement for the beamry access to the site in order to utilize the cranes for setting and that is with that. So, if there aren't any if there are any disagreements there and they sign that, we should be good to go. Am I correct? Works for me. I'll second it. Okay. [clears throat] Okay. Ron, how do you vote? Yes. Tim, yes.

Kevin, yes. So, Stephanie has before Frank. [laughter]

Sorry. Thank you, Mark. Thank you. Just if we can get a little ahead of time because I know that there are a lot of projects at the park that that come up where we've had donated labor, donated materials and those kinds of things. We just want to turn this into a habit. Sure. Yeah. I want to send a big thank you out to the woodworking club. Absolutely. I think it's going to be so cool. It is. Yeah. Thank you. Thank you. Thank you, Mark. All right, next agenda item, appointments, applications, boards, commissions. Um, start with the CBC. We've had three applicants, uh, Jimmy Tilton, Brian Tadlock, and Amos Bower. I pronounced that right? Bugger.

Logger. Okay. We've heard uh previously from Jimmy and Brian Tadlock. Uh, Amos, you want to explain your interest in the position? Yeah. Um, well, let's be honest. Um, so I'm Amos Bogger. Um, I, uh, I just purchased Brown, my wife. So, we have a big investment. Um, is that mic on? Oh, get a little closer. Can I get a little closer? Sorry.

There you go. Uh, and yeah, this just I just kind of want to kind of get dip my toe into the glory of, you know, Brown County, we have a lot invested in this town and succeeding. Um, so we just and I guess to be honest, I'm just trying to get involved with the county a little more than I have been. So, yeah. Okay. And the business background manage rentals, tourist rentals or Yeah. Yeah. So, um, we we manage vacation rentals. You bought the hills of brown. Yeah. You're the new owner Hills. That's correct. Okay. Yeah. I was looking through you gave us pretty extensive

Yeah. [clears throat] list. Um, okay. So, you have facility property management for 100 short-term rental properties in Brown County and surrounding areas. um significant annual lodging revenue contributing local tourism for tax collection. Um he meets the requirement for the lodging. Um really being owner of the vacation rentals. Um do you guys have any questions? What were you doing before you um bought Crown? All this been in real estate as well or

uh so we we owned a couple or we owned one and then got another one recently. Uh before that I was at Cumins. Um I did that for 10 years and then I quit Commons to run the business full-time. Okay. And what were you doing at Cumins if you don't mind my asking? Um it was documentation technician work. So it was um I was the kind of the product management over literature [clears throat] um kind of behind the scenes stuff but stuff had to get done. So Okay. Okay. All right. Any questions? Good. Okay. Ready for a motion? Yeah, thank you.

I'll make a motion to appoint Jimmy Tilt back to the CBC. I think he's got some time in to see. [snorts] Is there a second? I'm Yeah. Not for me.

Okay. No second. Another nomination. So I was actually looking and considering Brian Tavl is making a motion to appoint him in the seat south there second. So there's a no and a no there. Okay. [laughter] So that leaves us with the pointing Mr. Bower. I nominate name power. So again, not getting the headlike not going that I would move that see if we can get consensus majority on the board of appointing a to the board of the CBC. Okay. Is that a motion? That is a motion. Okay, I'll second.

Roll. Okay. Um Ron, how do you vote? No. Tim, how do you vote? Yes. Kevin, how do you vote? Yes. Congratulations. All right, next one. Um, area plant commission. Really, we had two seats. We had two uh applicants. Um, Andy Boils and Kyle Decker. Andy. Yeah, Andy was here earlier, few weeks ago. You spoke on both BCA and APC Hall. So, um, [clears throat] two seats, two to two, uh, folks that want to be reappointed. So there's two seats available still on there planning. Correct.

Okay. That's pretty simple, isn't it? I would think [laughter] there's three people two slots. That's No. Yeah. Move. Yeah. Sure. With she. Okay. Yes. Yeah. And again, I don't want to postpone this. I know. I mean, I know we've tried countless times and that's what we have. So, we readvertised. We It wasn't We missed in the paper. We revert and yeah and we're in [clears throat] March so I don't want to prolong this. So if that is true of the withdrawal I would make the motion and we'll do this individually. I will make the motion to appoint Andy Boils to the Area Planning Commission. It's fine. I'll second. Okay. Tim, how do you vote? Yes. Kevin, yes. Ron, yes.

And since we have that Kyle Deckard served there, I'll make a motion that we reappoint or appoint Kyle Deckard to the area planning commission. I'll second. Um, let's see. Kevin, how do you vote? Yes. Ron, yes. Tim, yes.

All right. The next section is just in process, just a heads up. We're working on the contract ordinance, uh, parcel transfer. I think Kevin, you mentioned the town's got that one. And then in the capital policy, we're we're trying to finish that one up. So, and Steph, I took your suggestion. We'll reach out to to others, but I think we got a pretty good handle on this one. So, I'm think with the next week or so, we'll probably be ready to send it send it your way. And Mark, you're still there. Okay, Mark, I need help. So, can you come back to the microphone real quick? [snorts]

Cuz I know that right now this the original the original agreement that we had in place was the town was providing access to power. They decommissioned the substation. It was p supplying the sewer system. So they did agree and again that was sent I think the end of last week to the town to have them review the agreement Stephanie. So I haven't gotten anything back from them yet or if I have I haven't seen it. So um if this when this gets handled um [snorts] can you please take the spearhead on getting the proper installation done for having a power setting state whether it be meter or meter whatever so that you can back operating the systems that are out there that need that.

Yes. Um so I'm sorry you said it's you haven't heard back then. No, what I expect is it will likely end up um there's no there's no approval. They've already approved it. It's simply just a matter of the commissioner signing and the town signing. There's no public meeting. So really if they make no change or anything that nature, this could be within the next week or so. I will do actually I will do some followup with Sandy Jones to see if she's got a an idea of when. Normally she's here but um on that. So because I know it really you're it's the one that's it's impacting you. Sure. For the trail, right?

Yeah. So and if you leave it in my hands, I'm not going to be able to get get you what you need. Sure. So I'm asking for your help. Yes. Yep. Absolutely. Um yeah, if you can I guess kind of keep me in the loop. soon as I have it, I'll let you know and then I will forward to you along the contact information that I did get from the town regards to Duke Energy because that's the one um they are the company that provided that that substation and the power in that area. Okay.

All right. Thank you, sir. Sorry to catch you. I'll go you were here. [laughter] All right. Moves us down to department reports. Teresa. Okay. Okay. Um right now the OR grant they picked 20 applicants to start with. Okay.

Um they reached out to each applicant and had a request of income verification and things like that that for responding to those emails. The um citizens have until the 27th of March. at that time they will start looking into um home inspections to verify even further. Okay.

Um the other is we got a notice for the force service payments. We're looking into that process and whether or not we've gotten that payment yet. I didn't notice it in the system when we came to the meeting. So I'm going to check with Andy um the treasur and the opioid settlement. I haven't heard back yet on our 26 money for that. So, working on that. Um, I can give you a little bit of update on the highway. Uh, just so that you know, Trent and Sandra both passed their payer rating certificates. So, that's done. And, um, I did post the job for the superintendent on the, um, Elite. So,

done that. And I think the last count we had like 11. 11 so far. Okay. All right. Any questions for me? No. In addition to Pacer, Sandra passed ERC certification. She did pass. That's a critical one for our grants. Yes. Yes. Grant projects with missed a date on that. It's significant.

Okay. Other uh Ron, you want to mention issue on end agreement? Well, I don't know that it's a big one. The I think I've discussed before with you about the sander pages could be a problem. The loose ones uh in the contract that you gave me, Mr. Clark, the day before the vote, it states in there the signature page. It's got me listed as still listed as vice president. I don't believe I could have signed that contract legally. Uh, that's the one I thought I was voting on. And here it states it's got me no vice president and you guys have went ahead and signed this. Have you sent it electronically yet?

It's been sent to the Department of Transportation. Well, I keep, you know, I keep harping on these signature pages. These signature pages need to be identified better what they exactly are. They are. This one does have the LPA of Brown County.

Mhm. and it says county council blah blah blah but the contract I was looking at was totally worded wrong. The other thing that I just talk about a little bit, I mean this has been done. I just for the future. I kept reading in the contract that we were the ones responsible. LPA, we were responsible. We were responsible. You know, workman's comp, you know, we had to manage the program and everything. But then when INDOT stood up there, they said, "No, they're handling all the contractors. They're doing it." You know, and it was like to me, the contract didn't match to what we were talking about. Uh, and then basically they said it was a boilerplate contract. You know, this is 2026 and I don't know. I understand the boilerplate terms to make sure that it's in there, the cancellation clauses and you know most of them, but I would I would have thought this would have been a little bit cleaner contract. So just my point of view and again so when we went through those discussions with them we made the same point and unfortunately they weren't willing to clarify

they were willing to come back to that. So and he can confirm those conversations with their attorneys and one more thing was [clears throat] you know we're liable for the lawyers if we'll have to pay that cost up front. I don't know. I just there's there's too much in there that I could not agree with that should have been more clearly defined in my opinion.

Enough about that. All right. For ongoing business, I just listed we're have a busy uh busy agenda for the 18. So, a lot of different things on the on the list. I'll jump down. I think we had the tags want to present at a request. Lauren and Janet. No, Ryan and J.

Orange Tag. Now, let me see if I can get this right. You guys have been married for how long? 72 years. 72 years. Okay. They won the prize down at the Antique Machinery Club for being married the longest. There were some people up there going, "We've been married 55 years. We've been married 55 years." There's three or four of them and we thought it was all done and then 72 years they were the winners. [laughter] That's quite an achievement. Yeah. Good.

What we're wanting to talk about is paving. You already identified us. We live at 7416 Old State Road 46. Our family has lived at this address for 65 years. We were living at this address when new 46 was constructed. Our road has not been paved for this period. We were told by Brown County Commissioner Jerry Pip that plans were to pave our road in 2024. For some reason, this did not occur. We would appreciate consideration for this to happen. Thank you very much.

Thank you, sir. Thank you.

So, Mr. Tager, can I share some information with you because we did I did ask our assistant superintendent to look at the actual road themselves and actually so the road is in poor shape. So, we heard Teresa mention earlier on that we have two people ratings. So that's what the state uses in order to identify the quality or the level of grade of the road. So yours is at a three. Um and Trent shutters which I don't know if you know Mr. Shutters look at that. So I know right now last year's paving we identified paving um Grand View Road 400 sawmill and part of Grandma Barnes. Um, part of the things that was considered this year for paving a thing identified was, um, upper Salt Creek, um, part of pro, part of, um, Goldpoint Road. So, we're getting into the routine of where we're trying to get further ahead identify paving projects. He does know about it and I basically we'll have to see where we can fit it in is if at all possible, right? So, just want you to know between us that's what we communicated then it's been communicated though.

Was there any other highway funds that we could possibly reach into? I've actually been on the road and yeah, it's pretty much cobblestone. Um, and that's something else that when the highway garage is out plowing, I had to call in to get him to even come and plow his uh road. Yeah, that was missing from the snow route. I think right which they they filled in and I believe you've had your road plowed this year, haven't you? It's snow. Yes. Okay. Well, the snow plows are tearing it up even worse because it's cobblestone. So, is there any do you know of any money in the highway for until we get our new superintendent on board

the dollars that we have allocated for this year's paving? So, that what I identified is what we were targeting and we don't even have dollars set for that yet. That's what we're trying to do. Okay. So, it's a possibility that it's not looking there is four houses in this little loop and later on there's going to be a fifth. So,

I get that. I do get that and I understand the challenges of it. So, without having a final on that. I know the target when Eric before Eric left was targeting our CCMG money which is our grant matching money for the community crossings that was being targeted for bridges being under repair. That's the project that is. So the question then becomes is if we don't get approved for the repair of Mount Liberty Bridge then we were sitting there saying well next step again it depends on how that crossing and how they shuffle things. INDOT's telling us CCMG they want to look at infrastructure for bridges. So that's why that was done. So if it doesn't come to fruition, we can look at changing it or a submission, but I don't know that we can include their the road in that. Greg, you might know this. How long do you think that road is? Is it a quarter of a mile?

Uh maybe a half mile. You think that you probably mile? That would be my guess. Quarter of a mile. What's it take to black top? or no the the challenge is is getting to look at the base if there's a base repair that's the that's the question and I'm not I'm not trying question just given the reality so that's what it takes to be considered and going through that hopefully we'll have a better answer I can't tell you when right now we've got a budget thank you very much

you're very welcome and Kevin that begs the question the the new system for the pacer rating. When you go through all the roads, we've got how many miles of road did we get a pacer rating on? Is it just the pay road? It's just the pave road and that's how many two I think the actual official count in that report that Eric gave me was around 238 miles. Okay. So, we got 238 miles. I'll have the pacer rating from high to low. Right. Okay. And then I I'd like to see I think that'd be a nice thing for a presentation by the highway department to introduce what that is, how that pace of rating was done, technology they used, how they track it, how they prioritize improvements.

So I think um in not the last meeting saying no, it wasn't the last meeting. Did we get or put a copy of Eric's document in there for the bridge and roads? I think so. Okay. So, in our meeting minutes, that actual document that calls out what the costs are for the actual asset management plan on the roads itself, it actually does have a pace rating if anyone is interested in looking at that. And while we're while we're looking at his road, there's a [clears throat] couple other little roads that come off of there. Uh, on the other side of the road, I don't know if they're as bad as his, but I don't think they've been maintained. So, when Trent did look at, he didn't just stop at that. They went and actually looked at the other offshoots of 46

and his verdict was they're in similar shape. Okay. Because when those see the highway don't like for the county to be up on the highway doing much. So basically the county has to come off of there and on the other side of the road it's a big time drop off. I would not want to drive a four-wheel drive snowplow off that hill. So you got people coming off that hill and it it it needs some help. Yeah. Yeah. I know. All righty. That'd be again something we can introduce to people understand how the system works and how we prioritize improvements. And we're still working on planning further ahead than one year toear paying. Yes. And that's a plus. Okay. Quick question. Sherry. Yeah.

Yeah. Sher Mitchell. Um, when was the last time we got community crossings money? I'm sorry I haven't been here for eons. I mean, we've actually we've only ever missed one year. So, did you get it last year then? We did. Was it a million? No. It was only 400,000. Basically, it was the money that was used to replace the country club bridge road. Okay. Or bridge. And did am I clear that you said that those community crossing monies now can be used for bridge work? No. So in essence, what INDOT typically tries to communicate when we have our superintendent is

they have because again they're the decision maker on that they gave them criteria saying they would really try and focus on bridges being the priority if there were projects in the counties that they had and if they didn't then you could submit it for paving but they weren't necessarily giving it equal consideration. Thank you much. Uhhuh. As far as paving, didn't we uh was it a cure or what technology were using where we uh made them funds? Were they still be available this year because it got too late? Encumber. Encumbered.

Those are those funds were encumbered for the paving that we had last year. So again, like I said, we didn't identify what those dollars were going to be because Eric was looking at if we get the CCMG, which is, and again, I think my misstatement with that is it's not $400,000. It was probably $900,000 from [clears throat] INDOT for the CCMG on Country Club. hard to pull numbers off the top of my head, but the one at the Hoover Road and upper salt or upper Sweetwater or Sweet Water Trail Bridge, that was the next priority because of the because of [snorts] the under because of the underructure. So, that one is coming in at I think four targeted like $400,000.

So, you're saying the invered funds could be used for that route? No, the encumbered funds are going to be used to pave. Okay. Now, is there any uh room there? No. All that money is not used. No, that was every penny that we were able to pull over that was available at that time. [snorts]

So, what I did have when I did go through the exercise and having that conversation, Trent says we haven't in the past. One of the methodologies that we may consider and again it's a cheaper alternative, but they want to evaluate it and consider it is chip and sea level. So, because there have been other counties in Indiana that have actually chip and sealed dirt roads to bring them towards black top, but that's not something that we've ever done in the past. We've chip and sealed. I mean, it's been a while. Yeah. Depends on who does it. There is quality chip and seal, right?

The ones that they did on this like 45 here recently, that rub is in a little better shape. I've seen chip and seal or some of the work they done where it just peel right up. nasty oil. Yeah, that's kind of the road we had when I was a kid around here, right? So, we don't we don't want to make them a bigger mess than what they already got. Well, again, I don't want to make a commitment like Miss did and come back and say it didn't get done. So, I prefer to make sure that we do our research and come after that. Finishes the agenda. We always ask comments from the public. Anything that anybody wants to bring up, ask

[sighs] Hi, Sher Mitchell. Let's talk about the prosecutor's office. Where we at? You used to have that cool little thing on the back of the agenda. What happened to that thing? Your ongoing business. That's still there. I keep it offline. It got to be three pages. [laughter] Seems like I was the only one reading. I do. Well, more than that. Anyways, where were we at with that cotton pick a thing? So, the official ling is about a week ago, the commissioner sent a letter to the town council saying we are no longer pursuing an interest in purchasing the police department because we couldn't come up and resolve any of the special requests that they had.

I'm happy. Um so that that point of it is so then we actually had our owner's technical representative myself have a meeting with the sheriff the actual um prosecutor his administrative assistant and and Mary uh words the judge and having a proposal that was put together for two of them two solutions one was actually build prosecutor's office proposal on the end of the courthouse and the second one was to actually build a prosecutor's office new in the law enforcement center area. So that was discussed. What about the third option which is don't do numbers.

If we don't don't do anything. I'm not a proponent of that. I'm a proponent of that building is aged and does not have the space necessary for them. So [clears throat] anyway, um I am a huge proponent of not doing anything, especially seeing how we were looking at this just strictly on the uh asbestous and the mold and all that

stuff that went on. Um and let me make sure I understand this. um from what I've read in uh about bonds is that yes, you write an ordinance to say you're going to spend the money on blah blah blah, but if you choose to change your mind about spending that money specifically on a on a prosecutor's office, you could go back to the council and ask them to rewrite your little thing um so that it's still equal, I guess, because you had bridge work in there anyway, didn't you? No.

What was it? So the only thing that was in there was the law enforcement center HVAC systems. Okay. The heating and the basically heating and air conditioning, the prosecutor's office and then there were funds that were specifically allocated via projects for the council through it meaning firewall and then computer systems. Those were the three and then there is an option. Go ahead.

And then there was an option with regards to um additional projects if we chose to bring them forward. as long as those funds did not interfere or negatively impact the money needed to do the prosecutor's office. So for my conversation with our attorneys is [clears throat] those funds have to be used for those specifically identified projects and any projects that we add that are not going to impact that. So we added the water heater for the jail because that was a small amount move forward the corrections office. Oh, that was the fourth project was the upgrade of the or update of the uh the um courthouse to move corrections into the first level for office space. That was that. And then the other thing that was added to that was the um the sheriff's um new hardware and software related to body cameras. So, you do have an out then on your bond as long as any other capital improvements or whatever

as long as we don't exceed the dollars needed for the prosecutor's office. But you don't have to do it. If we have to though, it has to be used for that first. That's my understand. Unless you choose not to do it. You can't choose not to do it because it's by ordinance and it's ordained that way and it takes two changes [clears throat] in the ordinance. You worked that out with your lawyer, but I think I'm right. Thanks. Uh, the other thing is there's a possibility there might be some money left over from the bond to do some paving. Is there notes? Could possibility money left over from We have to be careful because again we have quite the list of capital improvements.

Correct. Windows for the courthouse being one. That's block 4 million. The wind host for the courthouse is another 220 to $225,000. I believe Pam Gold is Yeah.

Um Pam Gold. Um just to pivot off of Sherry's comment about all that, I think there might be a fourth option to consider and that would be renting property that is already zoned properly for office space use. That way that property would continue to be on the tax roles. Seems like I calculated it out when you were talking about this bond to begin with that a 30,000 square foot prosecutor's office extension on the courthouse was going to be $3 million. No, we borrowed $2 million. Thinking we'd be covered with 2.1 2.4 2.4 million.

Well, it would just be really good to entertain that other possibility. It seemed like I figured out when when you're talking about being $3 million, which is what you were talking about at that point in time, that's $1,000 per square foot. You could you could rent space off of some private enterprise here for 68 years at the going rate of rental space. So 60 years. 68 years. Wow.

So it's just something that should enter into your calculations as possibilities to take a look at. Thank you. Thank you. Anyone else? Okay, Stephanie Le, anything for us? Hey, thanks for being here. Good to see you. Good to meet you for the first time in in person versus virtual. So, thank you. Appreciate all your help. Okay, I'll have I'll make a motion to adjurnn. Second. Okay, meeting is ajourned.