Board Of Adjustment - Regular Meeting

It's 2 o'clock. Let's call this Board of Adjustments meeting to order. The time is now 2. I would like to call the Monday, July 20, 2026, City of Bossier Parish Board of Adjustments meeting to order. Please stand for invocation, please. Dear Lord, thank you so very much for this day. Thank you for this country, this state, the city and parish that we live. Please protect all of our first responders and our military that are in harm's way at this point. Please guide us to make some proper decisions today. And it's in your name that we pray. Amen. Thank you. Welcome to the Board of Adjustments meeting, which falls under the Metropolitan Planning Commission for Bossier City and Bossier Parish. This board is appointed by the Bossier City Council and the Bossier Parish Police Jury. It serves voluntarily and without compensation. Roll call, please.

charles davis here megan davis absent suzette hatton here carrie landry here tim willihan here michael vercher we have a quorum in accordance with louisiana open meetings laws the bozer city parish boa asked for ordering decorum at our meetings please silence your cell phones for anyone who wishes to address the board on any item on the agenda we ask that you come forward identify yourself for the audio record and sign in Speakers must address the BOA Board at all times. For those that would like to make comments on an item, please limit your comments to three minutes on the particular item that is up for discussion. All other audience members are asked to observe the meeting quietly. If there is a need for audience members to hold a conversation or take a phone call, you are asked to please step out of the meeting.

Thank you. I request a motion to approve the agenda as submitted.

I move to approve the agenda for today's date, July 20th, 2026. Second.

All in favor? Aye. Aye. All opposed? The first item on the agenda is PBOA 1412026, the application of Clinton-Harriston requesting a special exception use to allow a home-based business operation within the proposed accessory building for private athletic performance training located at 1108 Buckel Road, Mosher Parish, Louisiana, Police Jury District 3. So, is the applicant here? Come on forward and sign in and briefly describe what you're attempting to get done. Yes, sir. Thank you. Sign in. Please.

All right. Good afternoon, members of the board. Thank you for taking the time to hear my request today. My name is Clint Hairston. I've been a resident of Bossier Parish for eight years now. I live with my wife, Laura, and my two boys, Henry and Brennan. I've worked for over a decade as a radiation therapist at Willis-Knighton Cancer Center, treating lots of different people in our community, and I've thoroughly enjoyed that. It's a great career, but in addition to my full-time job at the hospital, I'm also a certified strength and conditioning coach through the NSCA and also hold numerous certifications through the NASM. Those are all the two gold standards for any kind of training. So several years ago, I felt God leading me to make some significant changes in my life. That decision gave me a renewed sense of purpose and inspired me to invest in young people in a meaningful way. As a father and youth soccer coach, I recognize the need for safe, age-appropriate athletic performance training that helps kids become stronger, faster, more confident, and more resilient. So that led me to start WayFit. WayFit is not a large commercial gym. It's just more or less an idea. It's a small appointment-based training program that I operate outside of my regular working hours. My passion is helping young athletes of all ability levels develop a strong athletic foundation while also teaching discipline, work ethic, and confidence that carries over into school, sports, and just every part of their life. The special exception I'm requesting today would allow me to use an accessory building on the property at 1108 Buckholt Road to host those scheduled training sessions. The building will also serve as a space for my family's recreation, storage, and gatherings. I will continue working my full-time job at the hospital. That's my full commitment, the hospital first, but also I will be training in the after hours by appointment only with small groups with no intention of expanding into a large commercial operation. Throughout this process, I've worked closely with the MPC staff, listened to their guidance and made every effort to design this project in a way that is respectful of my neighbors and compatible with the surrounding area. I've also worked closely with the neighboring property owners throughout this process. They even signed a letter of intent allowing me to be added to the existing ingress-egress servitude, which will allow access to the accessory building. And they've even recommended contractors to help with the building. I believe those interactions reflect the positive relationships we have and my commitment to working collaboratively with my neighbors. My goal is to be a good steward of the property while creating a place that serves the local families and young athletes in a way that is responsible, respectful, and compatible with community standards. I truly believe this building will allow me to continue serving families while remaining a good, great neighbor. It represents an opportunity to invest in the health, confidence, and development of young athletes in our community without changing the residential character of the area. And I truly appreciate y'all taking the time today to hear me. And I'd be happy to answer any kind of questions y'all may have and I'm sure you do have.

Thank you. So, any questions from the?

Well, I do. We got an update that said instead of using the current driveway or access to the property, you are going to do the certitude and going across Mr. Thomas's back portion of his property, does that mean that your building then is going to actually, the front's gonna be facing towards the railroad tracks and not towards your house?

The back of the building will be facing the railroad tracks so to run lengthwise like 60 feet but 80 feet sort of a 10 feet overhang on each end just for sun keep rain out So the back part of the building will face The railroad tracks the front part of the building will face miles will face the back the back of the house the resident and parking where will they park yeah my intention is off the servitude like there's i'm leaving a 15-foot uh leeway off the servitude where somebody could pull in and park behind the building which will prevent any kind of view from any of the neighbor's house or anything like that so it'd be hidden behind the building water sewage yes that is my intention is to have water and sewage on the property bathroom yes there will be a bathroom okay

Go ahead. No, I'm sorry. Go ahead. The parking, you mentioned the parking. Is it going to be paved or asphalt?

No, no pave or asphalt. Just SB2 gravel. I'm not a contractor.

Just the gravel?

Just gravel. Just to drive on. So it doesn't get muddy or anything like that.

Carlotta, in the, I guess the code, does it say when you do businesses on your property that you have to have a certain type of driveway and parking space?

for that area it doesn't specify the intent of a home-based business is to utilize the hard surface or parking that is existing so it doesn't specify as to additional parking the exhibit is on the screen if you guys need it as well and the reason you know we were talking about this with um

If you're running a business out of your home, it's usually within the home structure itself or directly connected to it. And you'll be how many feet from your home?

I don't know the approximate amount.

good bit just to kind of give some separation between my family and to make it compatible with a residential agricultural area it's better to have the parking in the you know in the residential area in your your parking area already if if that would be the case and it would be a long walk I guess to get to the

To back to the back of the property.

Okay.

Yeah. And I designed it like that just to keep it away from the neighbor's house to prevent any kind of noise, which there shouldn't be any kind of noise or anything like that. Just any kind of, I want the neighbors not to even realize it's there. And speaking with Jason on one side and then Tony on the other side, we've, talked about all that and kind of what would work best for them more so than what worked best for me.

And you wouldn't, if you brought it up closer to the home itself, brought the whole structure up closer to the home and didn't, and accessed it just from the upfront, is that a major?

I thought about that, but then I was trying to not have any kind of traffic actually enter the neighborhood. Like I know the neighbors probably wouldn't appreciate that. So that's why I talked to Tony who, about his property and the existing servitude just to keep any kind of traffic as minimal as it will be. Just keep that from coming down the street to entering the neighborhood.

But when you have a separate access to your building like that, is that now considered part of the home based operation or is that now a commercial operation because you have your own access?

Are you asking me?

I'm not really sure. I guess I'm going to direct it. It depends on the intent.

mean it's isolated to be independent because i keep going back to that udc code 12 15 14 parking and loading area for those air for that particular business that it has to be cement or asphalt and the driveways is to use whatever is available at the residence

It would more or less just not necessarily be strictly for training. I mean, it would be for my family to use like other people in the neighborhood up sheds, you know, metal buildings.

Right, but you're still going to conduct a business out of it.

Correct.

So it's not just for storage facilities or just like there's a lot of horses and stuff out there too, I think. So it wouldn't be like farming where you're storing hay and stuff like that in it. No.

The noise component you mentioned, is it noisy? Is it a lot of noise when you're doing your training, or is it?

No, it's just kids playing.

Usually one to six, you said, one to eight?

I said one to eight, eight being a high number. Yeah, I mean, sometimes it can be one on one. Okay. Yeah, I just like to open it up to kids. I mean, I train kids from ages 17 to 18.

Okay.

So, I mean, they're not big, they're not loud, and it's not, heavy equipment moving around and there's more speed and agility, plot metrics, things like that. Okay.

Exterior lighting you said would be the same as what you would have in a residential area for your exterior lighting?

Just regular floodlights.

And that area, that easement, again, I'm sorry to keep asking about this, but that easement that you're going to be, that gentleman next to you is going to allow you to use to have the cars, is that safe for cars to go over all the time, or is it mainly meant for tractors and... Well, my neighbor, Jason, who's...

future neighbor hopefully jason who lives on the other side yeah of the property we're discussing uh he used it to bring boats across he's hauled concrete trucks across it okay um so it's safe emergency service vehicles could get across with no problem that's what that's what he's been telling me but my intention would be to gravel it just to pretty it up because right now it's just you know dirt grass but he he traverses it with no issue

Any other questions from the board? I do. Yes, sir. Do you currently operate this business right now at your present residence?

Different schools, like my kids' school, our church, park, and I do some appointments at my house.

You want to do it at your home now?

No, I do some appointments at my house.

I thought you did, because I saw it on Facebook. Yeah. I asked you. What if you had an emergency, Mr. Hardison? What advice would you use for the EMT to respond? Because you're not using your present address. You've got another driveway. How would they respond to that?

That's a very good question. Yes.

I would like an answer.

I would tell them 1108 Buckhall Drive in the accessory building in the back of the property. This is not going to have an address. That's a great question. I'm also CPR certified and all the things. Yeah.

In my mind, a home-based business is in the home. That's the key word, home-based. You're doing something in the accessory building, which is not home-based, because you're having to build another structure, and I understand 40 by 60, 2,400 feet, which is a pretty good-sized structure. Normally, a home-based business, in my mind, what I read in the ordinance, it's someone, a legal office or a seamstress or a little bakery, maybe, or a Barbershop beauty shop. Those are home-based businesses. Yes, sir They don't have they may require sometime only one person coming to visit during that or pick up something from that home-based business Yours you're gonna have Customers parents dropping kids off picking up. It's a lot of difference. It's almost in my mind. It's a commercial business and That residential subdivision is zoned for residential or agriculture. I have a hard time fitting your physical activity into that definition of that subdivision.

Okay, yeah, that's fair. Yeah, and the way it's designed, like, the way I would do it is you have a couple kids come to training, I encourage the parents to stay. I'd like the parents to stay. They need to stay. It's their kid. You know, they need to stay and watch. Then after I would end a session, I would give a 30-minute window so people have plenty of time to leave. And they can leave and nothing's happened before. If even I would do another session, sometime after that I may just do like a one-on-one training with a teenager who's played a bit in high school football or airline or PCA or whatever.

Are you set up for restroom facilities in your building? That property only has city water. It has private sewage. It has no city sewage.

I currently do not own the property. Yeah, so I don't own the property right now.

I'm just telling you that it has no public sewage system in that property.

My intention would be a septic system.

Everybody has their own little separate sewage system in that property.

Yes, sir, which is currently the house we're under contract for. This house has a septic system.

Right. I understand. But it can't support that facility that you're planning on putting in that. Would it support it? Would it support your house, present house, and a 2,400 square foot?

I would add, I mean, it's not often. The kids are only there for like an hour. So normally it's not, bathroom's not an issue, but it could be. And it's not, I'm not operating it all the time, maybe four days a week for an hour and a half at a time. So, I mean, I guess I would put its own septic system for the building. That's what I would do. I'll just throw it out there.

Okay.

Sorry if I don't have all the answers. I'm just a trainer and a therapist.

Is there any opposition to moving it closer so that it becomes a part of a home business as intended? I mean, because the code states what the code states, and you can't change that. Is there any opposition to moving it closer?

Closer to the actual house?

To the residence there.

I haven't pursued that, mainly because of the access point is the main thing, because people can just access it without having to go into the neighborhood. I just did not want anybody having to come into the neighborhood to disturb the neighborhood. That was my whole reason for putting it towards the back of the property and talking with the neighbors about that. Since there's an existing servitude between the two opposite neighbors, that just seemed like the right thing to do.

But I think in that corner, isn't Donnie Leflett in that corner with all of his ranching and all that other kind of stuff that he has on the outside curve right there?

From my understanding, looking on that at the very top left would be his place.

So they're coming into the neighborhood to be able to do what they need to do there.

Well, so on the map in the very bottom part is that's Benton Road and the railroad tracks. So they would just come in on the left in that bottom arrow.

Right, but you said you didn't want, you were concerned about them coming in. If you're going to have that few number coming in, it's not going to be much different than what Donnie has coming into his place that's just right there in the corner.

Oh, I'm not sure about Mr. Lefler's operation. I'm not sure how they, I was just trying to avoid any kind of extra traffic, unnecessary traffic.

Any other questions from the board? Nobody here from the public, so no comments from the public. There's no additional comments or questions. Can I get a motion? I'll make a motion then myself to approve PBOA 141, 2026, the application of Clinton-Harriston requesting special exception use to allow a home-based business operation with its proposed accessory building for private athletic performance training located at 1108 Buckle Road, Bossier Parish, Louisiana, Police Jury District 3. I second. OK. And when we vote, we have to do voice first?

Yes.

Okay. So, all in favor? Aye. Aye. All opposed? Aye. Okay.

The voice vote? Yeah. Okay.

Charles Davis.

She's asking for a verbal vote.

Oh, yes, I accept our aye.

Suzette Haddon?

No.

Cary Landry?

No.

Tim Willihan?

Yes.

Michael Vercher?

No. The motion doesn't carry.

Did you also vote digitally?

Yes. Okay. Everybody voted digitally, I think.

All right. Thank you.

Thank you for your time, guys. So, visit... with Carlotta and see what your options are and to go from there. It's more of a concern of we're here to make special exceptions that won't interfere with the neighborhood and for safety components. And when all those don't seem to mix as well as it should, then sometimes we have to vote against. I'm trying to play by the rules and I've learned a lot through the process.

I thank you for the opportunity.

And being a retired physical therapist, I encourage you to do what you're doing. And sometimes little blockades happen and you can figure it's going to make it even better.

Hard things make you better. Okay. Thank you so much.

God bless.

Thank you guys.

Okay, next is CBOA 129-2026, the application of Ian Krentle Sterling Properties requesting a variance to encroach into the required 25 rear foot yard setbacks using to allow the addition of a recessed truck dock for compactors. and drive-by located at 2990 Meadow Creek Drive, Bossier City, Louisiana, currently at Belk Outlet, City Council District 5, Bossier Police Jury 6. And you're there. Thank you. And state your name. Explain to us what's trying to go on.

I'm Crystal Atkins from Sterling Properties. The applicant, Ian, couldn't be here today, so I'm representing him and the landlord and hoping I can answer whatever questions that you may have.

Can you briefly?

Yes, so Sterling Properties owns the shopping center there, Sterling Bossier, and we have a large tenant there, Belk, and we are looking to subdivide that particular building into three separate entities that would require a loading dock for each so in the plans that were submitted it shows how we would subdivide the property as well as adding the loading dock for access to move forward and in doing so it would impede on the required 25 foot setback

Do we have a map that we can put up there?

Yes, I'm trying to pick the best one here. Go to page 18. You may have to zoom in a little bit. Yeah, if you could just zoom in on that top where the red is.

I would have lost it three times by now, so you're doing good.

Page 18, yeah, right there.

Should I scroll up just a little bit? There we go. Okay. Any questions from the board?

If you push that button in front of your computer, remember, it'll show you what's on that screen on your computer. Thank you.

It'll display what's on that screen on your screen.

Oh, my gosh.

Modern technology.

I don't need my abacus anymore. Okay.

Can we adjust the screen, or is it? No, it's what's on here.

Okay.

Oh, okay. That's perfect.

Thank you. That was good enough.

If you need it again. No. Oh, wait a minute.

Wait, wait, wait, wait, wait, wait. It took away. There you go.

It brought it back. His isn't necessarily working, but yeah. We'll try it again.

And looking at this earlier, we were trying to find out. And I know you only have a certain amount of space to do it. And I guess our biggest concern is Is traffic and them blocking traffic when they're doing it?

So the way it's designed, it would not affect any traffic at all through Machota Lane. If you could tell where the existing bilk is, there's a loading dock there, so trucks are already coming into that area.

Okay.

So we designed it so that that traffic would stay the same. Notable reference there is the garbage disposal at the third retail site that would actually come in through Bean.

Okay.

I think that's the name of the street.

There's more traffic, I guess, on Bean is the most at the top of the screen there. Is that correct? Yes. Okay. It seems to me there's more traffic there than on Meshota. And so you're saying that's the one that you could block when you were going in?

And it really shouldn't. The way that that is there, I mean, it should be temporary.

I use that area a whole lot.

And I do, too. That's what concerns me. Because making that left turn right there, coming the opposite way from Meshota, it's already difficult as it is because there's so much coming off of the airline. And then trying to make that cut right there, just seems like it's just a difficult turn it shouldn't be but it is it's just a difficult turn to make it's a sharp turn to make it's not an easy turn like the curb indicates so okay so the the red things right there are you proposing that those are going to be shrubs in addition to what are them little bitty things so yes there would be updated uh updated landscaping with the plan as well okay and what's the little bitty things underneath it that's Underneath the big circle things, what's the little bitty things?

I would anticipate those are shrubs and the larger circles are the trees. Yes, ground covers.

Okay. And then the stars, those palm trees or what are they?

You're going to have a fence in there someplace.

They are bull cypress. They're new accent trees.

Yes. Those cypress trees will stay. Are they there currently?

There are some that are there now. Okay. Maddie, if you scroll over, there's a legend to the right. Oh, you drag the cursor. Yeah. Keep going. Okay. I see. There's a legend there tells you what it got. No palm trees. Sorry. I like the ball.

And, and then I guess the heavy, the heavy line is going to be a fence. You said that there was going to be a brick fencing around that whole area. There will be a fence towards the back of that area. Of all three, the entire Belk store, so all three proposed retails will have that same fencing all along the backside? The backside, yes, ma'am.

What type of fencing?

I will have to get the specifics on that for you.

I think I read. Possibly chain link? Yes. I don't think that meets the code.

I do think that there's a description in one of the plans here. But to go back to the issue with the dumpster, it would be late hour. There would be a contract for a late hour garbage disposal. So not during the busy hours of the day.

When you say late hour, Yeah. What? What? Like what?

What constitutes late nighttime?

That what you're saying?

Yes, sir.

I would think nighttime or early morning.

OK. Before and after the businesses closed down at that other end, I mean, you got Target, you've got Ulta. I mean, there's lots of academy.

You're talking like after midnight and before 6 a.m.

I can I can confirm that for you. But there is a retaining wall with a chain link link fence railing. That's what the plan says.

And that's what currently is is there.

That's what would be added with this.

Yeah, there's nothing.

There's no fencing. Okay. You said a retaining wall with chain link. Is that what I'm understanding?

With the chain link railing. Yes, sir. It's a retaining wall with the chain link railing.

Marty, go to page 22. That's the elevation where they can see the type of... How do the trucks get in there right now?

I mean, if there's green stuff, back behind some of these buildings. How are those trucks getting into that loading dock now?

I do believe the existing facility, they're coming in on Machado Lane.

Zoom out a little bit so we can get the whole plan. That's not green space back there?

that's all green space back there right now right zoom out one more that's and then scroll up just scroll it up yeah there we go okay too much okay will there be any greens green space other than just the trees and the shrub that you're going to put in on the line on the fence line

I think that there's a small area of about two feet. It's called out on the plans.

Use your roller. Your roller on the mouse.

Yeah, it is three feet from the property line to the new proposal wall. and there is a truck turn on the plans as well okay yeah we received comments from city engineer and he was fine with it turns for the truck and the new um and the new cup car requested it would be okay and it wouldn't nothing would block the visibility or anything No, so city engineer was okay with the terms. The only comment that we received was like the schedule, what time they're going to be the pickups for that.

Okay. Any other questions from the board? Nobody from the audience.

just for the board's sake were there any other alternatives investigated or was this the the best plan uh we have looked at um a lot of the information and this was the only way to actually come up with a loading dock for the demise of the main building into the three and we have potential

Nationwide retailers that are looking at that and serious conversations of coming and coming into that shopping center Well, then I got another question So in that first one where you've already got a loading dock and he's got some it looks like there's Trailers that's already backed up in that on I guess I'm looking at the same when y'all are looking at.

How are you getting to that?

I'm it. I'm it's page 23. I guess looking at 23. Yeah

Yeah, I couldn't use that if they're sorry, guys, they had to come back out if you want to.

I mean, would that not suffice for your compacting if you had to get in there to do that kind of thing?

I mean, instead of having to build a whole nother docking station with three separate tenants, they would be required to have their own. They wouldn't have access through each other's building.

Oh, so then the one that's down there is going to provide for the middle and the end buildings.

The existing one would be for, if you look at how it's split into three, A, B, and C, the existing would be for A, and then the two new would be for B and C. OK. Split.

Oh, OK. Oh.

So the existing one now, that would serve the belt part of it, then the new loading dock would serve the other two. Yes, sir. Combination. Each one would have a separate loading dock.

Yes, sir. And we took in, this was the best plan to take in mind of limiting traffic of semis coming from Bean and keeping that to Machado Lane where it's existing for them coming into Belk. There was just no way to get a second garbage disposal with access to that tenancy without using the Bean side.

Great. Okay.

would you have the authority to increase the height on the chain-link fence for the compactor I believe it's only at four feet I do believe that we would be how high are you proposing for that to go how tall is the compactor typically whenever we have disposal areas it has to be fully enclosed like we shouldn't be able to see it at all but I mean six to eight feet at the minimum, but it, of course, is at this board's discretion, just to try to minimize the visibility of the compactor area.

I guess not knowing what is the exterior shell of the compactor station. I mean, is it metal or?

They're normally metal. It would be just like the one that's existing at Belk, but I'm confirming that we can increase that. That shouldn't be an issue.

And there is a berm or a raised component that that fence goes on, is that right? Or is it level ground? That's flat ground. It's flat ground? Yeah, if you go to page 28, it's all...

It's flat, but it sits up high enough that you could access it to put your cardboard and things like that in from the loading dock. And yes, we can increase the height for what's required.

Yeah, you can see it's pretty flat. Just worried about the visibility from... There's nothing on that backside, and so the goal is to protect, you know, the visual aesthetic of that area as well as it was intended. we would recommend that it increase from four feet to six or eight.

But of course, again, that's at the... To totally block.

Without knowing the exact height of the compactor, I couldn't say, but at least six or eight. It looks like at four feet, maybe half. I'm trying to go back to that elevation.

So can you go to page 20, please? There is a floor plan there. And the compactor that is going to Beane Boulevard, that one, it says new masonry and enclosure. Yes. And the other one, it is, that's the one that require the chain link fence. The one that is highlighted in yellow.

OK. Is it on page 20? Yeah. And it should, the plan should have the height of the compactor.

Yeah, the elevation is showing the height. So the new masonry have a foot height. I think this compactor, because it's in the back, basically, that's what I suggested to leave it up for.

Where is the chain link?

The chain link is on the retaining wall. Yeah.

Yeah, okay. I see the masonry enclosure. Where is it going to look?

So in this part, you can see that each loading dock is separated. They have a wall that's divided, so nobody has access to the other one.

Okay.

All right, let me go down to another area. New masonry enclosure.

Any further questions from the board?

When for masonry, okay, I see it. It's Briggs.

Are all three getting compactors or just the one on the end?

So there's a compactor for what we would consider the, if we're talking, again, A, B, and C, the compactor for B would be next to where their semi enters. So their truck would back up to the loading dock and the compactor's beside it. So that one would use Meshota Lane.

Okay, but each one is going to have a compactor.

Yes, ma'am. Because I can't access compactors from the other suites.

Right, okay. It just only shows the last two buildings. Okay.

For that one.

I see.

I see. Okay.

You're doing good. Thank you.

Just threw you out here. I know.

You tell them you deserve a good meal out for this. Right.

And where's the one that shows how far this actual fence would be from Machado Lane itself? Is there like an aerial view where it shows where the fencing would be and then where Machado, where the street actually is on the side?

Let's see. Yeah, there's a plan. Am I missing that? I think the...

I mean, I got the plans.

It should be the first page of the plan. You can see that... And the first page? I don't know how it's numbered in yours. On the site plan, SP 228.

So if you go to page 19.

19, thank you.

You can see where is the.

I see.

We have three foot from the property line to the new wall.

Is it SP 228? 20. Page 17. There's 76 pages we're working with, just so you know. I'm sorry. It's OK. We're flipping through.

I'm not getting it.

There we go.

This is the distance. You see this? OK, I'm on that page.

So there's two loading docks for all three of the?

There's actually three. So the one where Belk is currently located, is existing and then we propose adding two so if you can see how it's demised there one would even though they're both located beside each other one doesn't have access to the other so one would be for the middle suite and then the other would be for the end suite where is the one on the end or say the imagine it's up here the one that's closest to thinking To Bean? Yeah, to Bean. There's not one closest to Bean? That is the compactor that's on the Bean side. So this is Bean Boulevard.

So any deliveries or whatever that are brought in for that?

Or coming through Machota Lane.

They'll be coming through Machota. Yes, sir. Which would be a dog leg to get in there.

So the only access they are requiring is for the compactor, and they say it's going to be once or twice a week early in the morning.

but they would share the loading docks, the two loading docks for all three units.

So there's an existing one and then these two would be for once the building is demolished for that middle and end suite.

Well, where is the existing one? So right there next to Cush. It is existing. That's existing. Okay, so coming in off of... That's right.

So now that they are dividing...

These belts they're adding to each one of them and access for So where our question is that where is the fence going to be located on is it on Meshota Road or our Meshota or so the the fence would be On the Meshota Lane side.

Yes, sir.

Okay, right, but I mean how close to the side of the road I mean, I'm trying to figure out I can't tell with these turn diagrams, I'm sorry. I'm trying to figure out how close is that brick fence gonna be actually sitting up to Machota Lane Road. Does it say?

Right there.

I know you keep saying right there, but where?

So I do believe that that's taken some of that existing where that setback is, taking some of that existing landscaping for the retaining wall, and then we're filling in on the other sides of that.

So you're within the easement of the road? Are you in the easement of the road with the wall? No, it should still be, it's still on the property line. Okay, so it's right on the property line then probably to maximize that space in there if you get those trucks and stuff in and out of there?

Well, so trucks are already able to come in and out of there because of the existing.

Right, but you're adding landscape. You're adding some landscape back there.

So there's already landscape. There's existing landscaping there. So once we have everything there, we're removing some of it to have the retaining wall and then filling in from there.

That's on the Bean Boulevard side, right?

That's on the Machado Lane side. So the only thing that's the curb cut is you can see the new curb cut at the top of being for the compactor. Right. It's 20 feet. I got clarification there.

Thank you. And there's stuff on the side of the building. Proposed addition.

And it goes right up to that.

So if I can explain a little bit about the fence. This masonry wall that is right here, that is still inside a 25-foot rear setback.

Okay.

And this one that you see here, four-foot tall, that is three feet from the property line, and it's a chain-link fence.

That's an existing fence, isn't it?

No, that's going to be new.

There's nothing back there right now. Right. That's right. Right. Nothing.

And the purpose of having a six to eight feet, whatever it would take to block the view of the compactors, which you would... Yeah, we would like for it to be fully enclosed or not visible from the street.

Okay. If the fencing and wall situation is something that you will allow staff to work with them on, You can make that a condition so that we can make sure that we are all talking about the same things and the locations are accurate. There is a lot of information here. We want to make sure.

And just to add, there's two chain link things. One is near to the property line and the other one is like close to the compactor. Okay.

You can see it here.

Yeah, there's a chain link fence there.

And there's another one here.

And is, Carlotta, is there also stipulations on that trash pickup that it's only at a certain hour of the day or a certain time period of the day and not during busy times when the businesses are running?

I would keep it as broad as possible, but just, you know, possibly not during peak hour. Okay. Okay.

Thank you. Any other questions? Can we call for a motion, please?

Public comment, just in case. Just in case our guys have a public comment.

You guys have any questions? We'll take them.

So is the floor open for motions? Motion. I make a motion to approve CBOA000129-2026, a variance to encroach 22 feet rear setback for a loading area at 2990 Meadow Creek Drive, with the caveat that the MPC works with Sterling Property on the fence placement height enclosure for the trash compactor. and also with the caveat of trash pickup not during peak hours, peak traffic hours.

I second it. Okay, we have a motion and a second. Okay. I'd like to call for a vote, a voice voting. All in favor, say aye. Aye.

Aye.

All opposed, say nay. And then do we have to press something to get back to you?

You do have to be on your other screen. So press the button.

The screen goes dark. I don't like that Perfect Do you want to do a voice are we okay? Okay, all right carries thank you so much.

Thank you. Thank you.

Good job Two John's you hear me two John's yeah Okay, next is the approval of minutes, approval of May 18th minutes. Can I request a motion to approve the May 18th, 2026 meeting as submitted?

I move to approve the May minutes as submitted.

Second. Okay, all in favor say aye. Aye. Aye. All opposed? Ayes have it. Approval of the May 18th, 2026 workshop meeting minutes. I request a motion to approve this. I move to approve the workshop minutes of May 18th, 2026.

I'll second.

We have a motion and a second. All in favor?

Aye.

Aye. All opposed? Ayes have it. Thank you. Approval of the June 29th, 2026 meeting Minutes as submitted. Can I get a motion?

Okay.

I move to approve the June 29th, 2026 minutes as posted.

Second. All in favor say aye. Aye. The ayes have it. Approval of the June 29th, 2026 workshop minutes. Can I get a motion, please?

Somebody wake him up, please. I move to approve the minutes in June 29, 2026, workshop minutes.

Second.

All in favor, please say aye. Aye. OK. All opposed? Aye. Ayes have it. Thank you. Any old or new business?

No old or new business at this time. Thank you.

like to adjourn this meeting 252 we don't have to I used to go that no motion needed they even told me now I know