Common Council - Regular Meeting

I'll call this meeting to order of the common council. Tuesday, January 13th, 7 p.m. Can I have a roll call, please? Foy here. Chris Ball here. Neighbor here. Hill here. Study here. All six here. Thank you. Oh, you didn't call me. Oh, I didn't.

Thanks. Uh we are on to number two which is seat virtual attendees which we do not have any. Number three is general public comments. We do not have any of those. On to the consent agenda. Anybody like to make a motion to approve the consent agenda? I'll make a motion to approve the consent agenda. Second. Motion by Terry, second by Miss. Right. Um may I have a roll call, please? Sorenson. [clears throat] Hi [laughter] Frzville. I Neighbor. Hi. Hill. Hi.

This is the six. Thank you. Number eight is the uniform deposit schedule amendment adoption recommendation. We reviewed by the committee of the whole and approve the recommendation of the police chief to add ordinance number 10-7 D. Uh chicken licensing required to the uniform deposit schedule. You okay? Yes. I changed licensing to license but the wrong version got copied. Okay. My apologies. Um approved originally October 14th, 2025 and effective January 1st, 2026. Um, so if you guys all can see No. Is that why you're here tonight? Yeah. For the big chicken license. Okay. [laughter]

Um, so basically um the chicken licensing stuff was just never on the the fee schedule. Correct. And so to enforce anything um forfeiture wise or else um we have to have this. So this these were some um costs that the chief and Jesse kind of came up with or chief [clears throat]

chief he said it was consistent with um what has been done with the dog licensing. So it's that makes sense to for comparative purposes. I will remind everybody that it's a lot cheaper to just get your chicken license at $10 a year but the right way. [laughter] So you're not in this position. Does anybody have any questions for Noah, Noah or Jesse? I'll make a motion to wave by the committee of the whole approve the recommendation of the police chief to add ordinance 10-7D chicken license required to the uniform to file the schedule. [clears throat]

I'll second motion by Victoria, seconded by Josh. All in favor say I. I. Any opposed? Motion passes. Thank you. Thank you. Uh [clears throat] number nine is to accept the resignation of park and recreation commission member of Bobby Urban from the park and recreation commission as of January 7th, 2026. We know Bobby We know Bobby has worked very hard for the city on many years and that she kind of went to park and recreation as a last hurra. So I'll make a motion to accept her resignation with our fans.

Second. Gosh, you guys are all fighting tonight. Um motion by Victoria to Terry. Second to Terry. All in favor say I. I. Any oppos? Um, and in the past, I I don't know if you guys have heard this or not before, but can we get a card out to Thank you. Yeah. to Bobby for her many years of service to a lot of the boards, but especially this one. Absolutely.

On the number 10 is the liquor license request of RZ's class B combination liquor and beer licenses and outdoor activities area at alcohol beverage license establishment permit at 186 Broadway Street, Burl, Wisconsin 54923. The recommendation is to approve the liquor license application as presented. So, there is a note in here. I don't know if you guys all have a chance to read it. Um, as far as the background, Jesse, if you want to touch on it, you can. Um, I was just going to say that there is a suggested motion because liqufers are a little um touchy because they have to have the um location, you know, they have to have you can only have one license for one location. So, they have to have that transfer. The license has to be um given back by the current holder of the license and all that. So those things are kind of clarified within the motion. If you're comfortable with that or if you have any questions or concerns, please [clears throat] please let me know. Was there something else that I was supposed to cover?

No. Just [clears throat] so is the motion that's the recommendation that's written here on the agenda. That's got everything

in the memo. And there there's two pieces. There's approval of the actual liquor license and then there's the outdoor activity area. um which is a map of that in the packet as well and see what they're talking about. Okay. I'll make a motion to grant a combination class B license to Grizzies for the premises identified in their application dated 122625 provided that the city clerk shall not issue the license unless and until the city clerk receives all of the following. One, full and unconditional surrender of the license currently in effect for the premises. Two, proof to the city clerk satisfaction that the applicant either owns the premises or has approval from the owner for the issuance of the license. Three, all applicable fees and costs are paid along with any delinquencies owed to the city, if any. Four, proof that the seller's permit has been issued to the applicant by the state of Wisconsin. And five, all conditions must be satisfied within 30 days of this approval or this approval is void. And motion

we just second. Motion by Terry, second by Josh. And all in favor say I. I. Any opposed? Motion carries. Looking for that second motion. I'll make a motion to approve a permit for an outdoor activity area at alcoholic beverage license establishment for Grizzies LLC located at 186 Broadway Street Henberg. I'll second motion by Terry, second by Josh. All in favor say I. I.

Any opposed? Motion carries. Thank you. Item number 11 is amendments to service agreements with SH law office and rescue law to allow for the smooth transition of service provision for municipal courts attorney services to the city of Rome. Recommendation is again made the review as the theme tonight um by the committee of the whole and to approve the amendments to the service agreements. We already of course approved taking over um which would have been January 23rd with um SH continuing service through the 22nd. However, just to transfer any cases that are not completed at that point and um make sure that they've had an opportunity to kind of discuss the process and everything this gives them from now until that time to work with to allow it or comfortable with that. and the city attorney also did a review and he they accepted his addition. So

thankfully they both are able to work together to make this a smooth transition. A little bit of shadowing and um training together just to see all the processes. So I think this is very good for everyone. I'll make a motion to wave review by the committee of the whole app and approve the proposed procedures and amendments to the service agreement which are law and dressing law for the transition of municipal court attorney services to the city of

second motion by Victoria, seconded by Missy. All in favor say I. Any opposed? Motion carries. Number 12 is the EMS director job description update. The recommendation is again wave review by the committee to hold and approve the emergency medical services director job description. So, as you may recall, when we were looking at buding process, we requested of the county to um add another EMT to our group in order to allow our current director to focus on just director um stuff as he also runs the shift um quite often as well. And that is incredibly demanding. He's done an amazing job for a long time. But um in moving forward, I think it is far more reasonable and appropriate to have someone who that's their main focus is running that department and all the administrative stuff that goes with it. He has lots of meetings and groups that he's also working with and and stuff like that. So um what this would do is basically create just that uh position. and Evan went through and contacted some peers and then created this from that. And so if you have any questions, concerns, or thoughts, he certainly knows a lot more about it than I do, but I'm happy to try to help as well. Evan, how long have you done all jobs per se? How long have you carried on? I mean, I I'd like to know that it's commendable that you have carried on and done all this and worn all the hats, but

2018 is when I well was told that I was going to do this. Okay. Well, thank you for all the hard work because we do know that you've you've worn a lot of hats and I'm sure you're looking forward to a little bit less weight on the shoulders. We'll see. [laughter] We have to get another person on board before we will be fully staffed. But correct. We're fully staff now, but once we move to to this, we'll be done at EMT.

I'll make a motion to wave review by the committee the whole approve the emergency medical services director job description. I'll second. Motion and a second. All in favor say I.

Any opposed? Motion carries. Thank you. Number 13 is amend to the common council committee of the whole and regular common council meeting schedules due to the 2026 elections. recommendation is to reschedule the April 7th committee of the whole meeting to April 8th due to the spring election and then the August 11th meeting to the 12th um to the partisan primary election and then reschedule the November 3rd to the 5th because Wednesday there's a police and fire commission meeting.

I would note um if we reschedule the 3rd to the 5th that's a committee of the whole meeting. Normally your packet goes out to you on Thursday. Um we would have to you'd have to plan that I'm not going to get it out to you on Thursday because I won't know what needs to be in that agenda from the committee of the whole that night. So it would for sure either have to meet on Friday or Monday. Technically by statute we have to have 24 hours but our ordinances say that I'm supposed to get it to you 72 hours prior. So not to anybody else but to student council. So, I would I would fail in that little piece there if we do that. So, I'm perfectly happy as long as you are aware to do that. Or you can cancel the committee of the whole and run it similar to what we did this month. Um, and the reason I also throw that out there is because October and November, you're probably going to have an extra meeting or two with budget track. So up up to you, but um you could choose to cancel that committee to hold if if you if you wish to if you feel that we're going to have a lot to discuss at that meeting, you can move it to the

we will have to have that next that final budget meeting. Is there one in November that we have to have? So, so what we have done um the last couple of years has been to do the budget hearing a half an hour ahead of our normal regular meeting or normal normal time. So 6:30 on the sorry 10th but then there's nothing the 24th or is that another month? Um is always the fourth Tuesday? No, I mean like the No, it's all on the temp.

Oh, I was thinking the whole Veterans Day thing, right? If if that happens again, we can pick a different day. Okay. Do we think that we need that week before to solidify any last I mean, this year was a little rough. We had a lot of meetings I feel like with budget stuff. Hopefully, it's not as bad next year, but I say, can we leave it for the fifth? And if we feel like we don't need it when we're getting closer, we can always cancel it, right? Of course. Mhm.

I would feel better about that. Let's wait and play it by ear because who knows, we might still need that meeting. Does anybody else have any other input? Sounds like a good idea. So, just leave it as it's presented. I think so. Yeah. I'll make a motion to reschedule the committee of the home meeting on Tuesday, April 7th, 2026 to Wednesday, April 8th, 2026. Reschedule the common council meeting on Tuesday, August 11th, 2026 to Wednesday, August 12th, 2026. And reschedule the committee of the whole meeting on Tuesday, November 3rd to Thursday, November 5th, 2026. All rescheduled meetings to begin at 7 p.m.

I'll second that. Motion by Sam, second by Terry. All in favor say I. I. Any opposed? Motion passes. Thank you. Number 14 is amend the fee schedule. Um the recommendation is wave review by the committee as a whole and approve the city of amend. So you have seen this fee schedule a couple of times. We have to realize that when we um put it together last time, somehow we lost a line from from the Excel spreadsheet. I don't know if we hit it accidentally or what, but it's been found. And so we just want to make sure that the full version is approved. And there's only one line, right? Yes. Mhm. [laughter]

I'll make a motion to wave review by the committee of the whole and approve this April amended fee schedule. Second. Motion by Terry, second by Missy. All in favor say I. I. Any opposed? Motion carries. number 15, the super exciting copier agreement.

Yes. So, just before the holidays, uh we received notification that the printer that we have over here, our copier machine, um is no longer going to be serviced as of February due to the age of the equipment and their inability to get part. um as well as the fact that our main machine downstairs next to the clerk's office they're they're saying they for sure won't do after November. So these machines are owned by the city and we pay an agreement for maintenance and um supplies basically. about printing and taking care of it and all that or excuse me not printing for the cartridges the ink. Um and so we reached out to different places to ask for a proposal. Um, after reviewing these, I think that moving forward with a lease agreement makes more sense because that way if anything happens to the machine over the term of the lease, which general for 5 years, they fix it when they replace it. If we buy the machine and something happens, yes, it'll get our maintenance agreement potentially, but we're still ultimately going to have those those costs. So um one of the companies also provided both a used machine and a new machine rate for the number of copies that we anticipate making the rate is better to go with the used machine uh the monthly um anticipated total as well as EO Johnson um is proposing that it's per page rather than having an amount of pages preset. So most of these what happens is they pick an amount of pages that they assume is going to be your

average and that's included in your monthly cost and then you pay a per page additional amount if you go over that for black and white color or color pages. Now um the reason that I we like the EO Johnson one is that um we never pay for more pages than we use. And since you're going to pay for any over that average anyway, there's no savings. I'm going to pay for 2,000 pages. If I only use 800, if I get to 21,100, I still have to pay for those extra 100. So, let's just pay for this number straight up and they offer that in their in their proposal. So, staff is recommending that we move forward with Theo and Johnson for the the proposal. Where were they out of again?

Oh, I was just curious what their um service time looks like. Like if something goes down, they weren't they weren't real. I have just But they do have um also they have a call center that is local as well. So these are our questions and concerns here rather than Yeah.

Thank you. And what we would propose to do is cancel our agreement with born and flesh um at the same time for both machines and then um start in a new contract for both machines so that we're not dealing with one for one to the other. So just start off and they will remove those machines for us. I'll make a motion to wave review by by the committee as a whole approve a 5year copier lease and service agreement with EO for the 5H option used by second motion by Victoria, second by Terry. All in favor say I. I.

Any opposed? Motion carries. On to number 16, which is resolution number 26 26-01 to designate polling place for the city of Berlin, Green Lake, and Washer counties. Recommendation is to wave review by the committee of the whole and approve resolution 26-01 designating 253 South Church Street in Burwin, the River Shores Church as the new polling place for wars 1 through 7 in the city of Rowan beginning with the April 7th spring election. Does anybody have any questions?

So, we know that um the Berlin Armory has been used for several years. However, they have been notified that they is scheduled to be sold. So, we need to it can't be leased to hold our polling anymore. So, we needed to look elsewhere. And you guys have kind of done the research and checked different places that would be most suitable. And this was the the one that fit the bill.

Yes. Yes. um staff has been over there a couple of times and they are excited to provide this service to the to the community and they suggested that they'll do it for the same cost that we've been paying to the armory for a number of years. So we're we're very happy that um came up with really a nice option. The armory's been wonderful for many years and we're very appreciative of the staff there and all their help but unfortunately that's not going to be available. So, reverse Taurus is looking like they're going to be just as wonderful of a host. I'll make a motion to wave review and approve the River Shores Church building located at 253 South Church Street as a polling location for the elections to be held on April 7th, August 11th, and November 3rd, 2026. and approve resolution number 26-01 to designate polling place for the city of Burland and Green Lake and Sher.

A second motion by Terry, second by Christina. Can I have a roll call, please? [clears throat] Stevie I Chris I Hill abstain I neighbor I motion carries number 17 is the economic development gap and Tim has a little presentation for Yes.

Okay. Well, just as as a present presentation of what we have

as you know it's not here. I believe the last time I g one of these and maybe the only time was a couple years ago. So felt like it was appropriate to just give you all some data to make of it as you will. um we do have a net gain I'd say of uh by those calculations one for 24 and 25. However, the if you take that as the sound bit it uh would sort of sell that short as far as what's actually been happening. Quite a bit of retention and quite a bit of new and I mean some things have run their course and uh that's also fine. I mean, it's I think that the health of the community economically is fair good. Um, and I think there's some very positive momentum going into 2026 and things happening behind the scenes. Uh, good partnerships with the Berlin Community Development Corporation, city, and other partners that, uh, I'd say gives us quite a bit of hope going forward. I mean obviously there's always I think that you will have goals that uh see things even get bigger and better but uh yeah that's say all that in a nutshell

and I know that the the the positive net gain of one sounds minimal but there's a lot of names on these lists so thankfully we've had you know one door closes another door opens there are still a lot to fill that void Oh, I guess I should also add if going forward if council would like to have any other information if there's anything that's missing in this, we this was essentially an attempt to update what it had been done in the past and I think there had been prior time too, but we we can certainly try to track other stuff.

I think this is a good start. These are good. It's nice for us to see even just the ribbon cutings um just to bring a little bit of attention. I think some of these might get lost in some of that, but I think the work you guys are doing with even just that is a a positive and seeing all these on the list, I think this is something we should see every year. I think it's a good idea. Does anybody have any questions for Tim or any ideas for the future data? Yeah, I just noticed that we have fungi fusion listed as a 25 and 24 new business. I did see that.

Oh, wow. Weren't they operating out of their house in 24 and then they opened up their storefront in 25? Is that where the store? Oh, I see. That would I guess be a move then as opposed to a new business. Hopefully, we'll see more new businesses on the list for 2026 with the Green Tree Mall having new owners now. Oh, yes. We're going to have Chinese again.

They've been they've been open the whole time. They just have Yeah, I know. It's just not the same. Oh, yeah. They'll never be the same. [clears throat]

Thank you for compiling this temp. Good. Thank you. Okay. Number 18 is employee assistance program renewal. Um recommendation is to a wave review by the committee of the whole and approve the state of care at work for employee assistance program EAP. Jesse.

Yes. This is a program that um the [clears throat] this actually started the current year um started last April and I believe it was a continuation at that point as well. So they're um ask they're planning to do the same um same services for the same amount uh per employee. So it's it's an important benefit for if an employee needs they can call for different kinds of services confidential. the only kind of information that we get is if it has been used by not or anything like that just just to know. So I think it's a benefit that it's good to have.

I'll make a motion to wave review of the committee to hold and approve the contract with faded care at work to provide employee assistance program services through March 27th. Second motion by Victoria, second by Missy. All in favor say I. I

any opposed? Motion carries. Number 19 is the contract amendment for comprehensive plan services by MSA. The recommendation is to wave review the whole and approve an additional $800 lump sum fee. Uh the original contract amount was $29,980 to create a new existing land use map and add the map to the city's GIS online database. That covers most of what I was going to say, but um yeah, I can just add that we did have some I we staff have had some fairly lengthy conversations with MSA and I say that this was determined to be the best option, the most cost effective way to still really make the plan and the maps ultimately effective and uh useful for the span of their existence. So, um, it'll get us to a point where we're starting with a good foundation and able to, I think, be pretty dynamic with the GIS and as a tool going forward.

I mean, I feel like these were 20 year old maps that I feel like this is a good time, work smarter, not harder. Let's update them now while we're doing all this versus trying to make these old maps fit where they can. So, um, can you walk me through like I'm a dummy here. The comprehensive plan. [snorts] I feel like we're talking about a comprehensive plan and we're also talking about maps. How how are we what what's the joiner here? Help me understand that. So the advance would be the tool that is part of the comprehensive plan the land use implementation section that I mean when we've updated as you may remember from in plan commission having the land use map amendments as well it's essentially an overhaul of that product based on the zoning map as opposed to the what is essentially the 2003 current land use Does that make sense?

So, mine's a different question. Go for it. You your maps are not on the GIS for Green Lake County. I don't believe that we have the land use either the current or the future land use. may have at one time but not the past several years at least. And that's what this is, right? The $800 would be to put the the map on GIS. So if you click Yeah, it should be able to be layered similarly to our interactive zoning map.

Okay. And then when you ask I think Victoria I think the simplest answer is this is just the tool completing a very old tool um to be able to make better informed decisions when it comes to that comprehensive plan. Yeah. I think where I think where I'm getting a little logged in the weeds is I recall being on planning commission that we tried and tried and tried and tried and tried and tried year after year to get our maps up. So, we're putting these old maps that aren't updated

out on GIS is what I'm hearing. Not the old maps. They want to make the new maps so that they are they're not the old maps aren't compatible, right? And so that's why they're making this instead of spending the hours and the work that it would take to conform an old map, they're redoing brand new ones so that they are compatible to 2026. Otherwise, they were 20 year old plus maps with all the changes that should have been implemented. Correct. Along the way, they would be updated. Yep. You might remember that map that we have with all the post-it notes on it. they they do have that in their possession and that's certainly being taken into account as well.

So all the changes posted notes that we tried to get incorporated into maps that could be used by planning commission are going to be added into this change. Yep. Absolutely. And that's a good thing to add that I didn't even have on the notes, but yeah, that's absolutely part of that process. Okay. Thank you.

[snorts] Have you talked to the county about doing this at all?

I know that we know this we had in 2003 as far as layers go. I'm just blunt. I mean, I guess I don't know what they're You mean is Jerry gonna do it? Yeah. What do is is this for the county GIS or is this just internal? Because NSA does our GIS like Yeah, this is just like the internal interactive for the public. Well, because if I go look up taxes, right, on the county website, I'm on the county GIS

and I can still look at everything on the Berlin side of it. So, that's what I am wondering. Like, is this a county thing or are they going to be getting the maps to upload onto that or how is this working? Because you guys should be using the same system in theory. That's how the taxes are. You're on the same system. can certainly make sure that they have that in their possession essentially as an updated especially knowing that they're going through comprehensive plan as well.

I just am wondering if it's something [clears throat] they would do. I mean they have a full-time GIS person. You mean create the map? Yeah. added as a layer staff member at the county.

So, so integrate I'll say that I've seen it before in other I've used other counties GIS maps and it pops up as a layer, right? You can see the different layers, you can add different layers. So what you're suggest suggesting or asking is is if we're going to implement our new layers with the county's um database so that we can see that all must and or whether the county can do this whether it would be cheaper through them or not.

Well, I think the map itself is created as part of the comprehensive plan process because we have to figure out what goes where and what it should be. the actual creation of an app. I I I I think I'm connecting with you, but I I don't know that they would want to take on figuring that part out. Does that make sense? What I'm getting at?

I'm just rereading MSAs. Rather than attempting to update the outdated data set, MSA proposes using the city's current zoning map as a foundational layer for developing a new accurate ELU. This approach will ensure that the resulting map is consistent with current land use patterns, aligns with regulatory frameworks, and can be reliable reliably used by city staff for future land inquiries. I did see the GIS mention. Did I miss? No, it is in there. The GIS

I apologize. I I thought that that was for the city's GS like we have GIS for all the util water utility and the so you can see the lines you know like where the mains are and all that kind of stuff. So I apologize. I thought that this was for that version like like the city's version. That's not what I'm thinking of what the public will be seeing. Right. Um the like this should be integrated into both right I get what you're okay because if I'm personally going out and I want to see somebody's property I'm not coming to the city I'm going to the Green Lake County GIS view certainly but does it I apologize I haven't spent enough time on there does it show that for the other communities in absolutely in the county

the later the yeah the zoning maps and the so matt yes um okay if jerry he has that information, he'll put it on there. So, like here's a word layer. Here's a school layer. There's none of those. Is there a flood layer? So, those are all Yeah, I'm just like this would be the the ELU map of those. Okay. We'll have to see. So, you're saying rather than just share that information, can they create?

Yeah. I didn't know if that was something that they would be doing or not. I guess I don't know where the boundary is between city county quite exactly like Yeah, I guess I don't know if we do have our own planning and zoning commission. I think it is different. We probably do have to pay for them, but they need to be put up on the website on the county website. It needs to be integrated once created that to them. Yeah.

Oh, yeah. And that's I know I've talked with them about Yeah. I mean, they were the ones that actually shared the best quality version, the 2003 information that started this process. So, that it would make sense to absolutely once there's a finished product, it make sure that's in their possession as well. on any other jurisdictions that are cooperating with finding all kinds of new layers now on the GIS that we didn't know about.

He's over there having fun. I'll make a motion to w review by the committee of the whole app and approve $800 be added to the comprehensive planning services agreement with MSA total of $30,780 exceeding the budgeted amount by $780 to create an existing land use map and add it to the city's online GIS authorizing the zoning administrator to sign the amendment. I'll second motion by Victoria, second by Sam. All in favor say I. I. Any opposed.

Motion carries. Number 20 is ordinance ordinance 01-26 an ordinance to repeal and recreate portions of chapter 55 54 entitled solid waste and recycling of the city of Berlin municipal code regarding the collection of solid waste and recycling materials and related services. So, we've been talking about this ordinance for some time because we needed we need to update the ordinance if the council would like to move forward in 2027 the 2026 tax bills to implement a fee for recycling um as well as the fact that the DNR has updated um some of the language that they require in ordinances for recycling. So hoping to do this all at once. It has to be done by April. So this um was sent to um the DNR and they didn't have any concerns with language just asking to send it to them once it's completely approved. So um any questions? um which which section was changed by the DNR.

Oh, I apologize. I didn't highlight but mostly what um they changed were like notification requirements and and rules. Um I can can bring that back for you if you'd like to see a worked up version. It really wasn't anything that I would say is substantial. That makes sense. Um because the everything in here that's that is changed that's not referring to the [clears throat] being able to have a be is DNR stuff.

Okay. Usually, usually when like there's a change in language, there's something like off to the side and say this is the change section. So, that would be helpful just so I don't have to like read 10 pages just to guess. [laughter] Sure. So, I think I gave you the wrapped up version last time, but my apologies. Um, and I just gave you the the final version this time because we've talked about this a couple of times, but I can we can bring it back and I can give you a markup if you feel more comfortable. No, I don't. I'm okay with it this time.

[clears throat]

looking for a motion then if anybody has any questions. Make a motion to adopt ordinance 0126 to recreate portions of chapter 54 ordinance entitled solid waste and recycling of the city of Berlin municipal code regarding the collection of solid waste and recycling materials and related services.

I'll second motion by Victoria, second by Sam. Roll call, please. Neighbor. No. Absent. Hill. I. Sorenson. Hi. Stubby. Hi.

Four. Motion passes. Number 21 is discussion of the city aquatic center possible steps and possible referendum. Um, back when we discussed last, we had requested that the pool discussion be brought back in January um to further discuss long-term possibilities. Um, so Jesse has come up with a possible next step. next step which um would be going out to RFP. Um I don't know Jesse, you want to go over the three options that you were thinking or any other

Oh, sure. Of course. Um so what I'm suggesting is going out to RP request for proposals and requesting three different things and any firm could choose to bid on any combination of them. All three, just one, you know, whatever makes sense to them. And so what I think we would be requesting would be um a plan to update the facility all at once. So one major project and you could ask for enhancements as well or not. Um secondly to do so in phases because we've talked about that before too. You know maybe you break it into a three-year project or whatever. Um so they could give us what they feel the best version moving forward in a phase approach would be. And thirdly would be to um make the site ready for a new whatever. So basically demolish and bring it back to um a vacant parcel so that then you could move forward with potentially in the future a new pool, a skate park, apartment complex. I don't know what that is but if because if we do that I think that we will see some some ideas or um sorry get some better cost estimates. So the we would need to be very upfront when we put this RFP out that the council has not determined the future of this pool at this time. So, the council could choose to move forward with any one of the three um options that could be provided by any of the uh firm submitting. Could choose to do nothing at this time or could choose to simply use those numbers that come through as the basis for a potential um referendum question. So would this RFP be us still owning the property or would it be them purchasing it and then

creating these things? So you want them to create a plan and then we would have to pay them to do the plan is [clears throat] what our thoughts are. So these are as as I was suggesting it would still be the city's pool. This is kind of a lot of work for Yes. I mean, I think I don't think we're going to get very many offers with I just may not It's a lot of work for somebody to do to be like, well, I'm going to do all this for

and there could very well be nobody interested. We don't get any RFPs. The RFP isn't going to cost us anything other than if you're I don't know where you plan on posting. Um, but things like municipalities where a lot of municipalities are posting, we have free listings. Um, so if anything, I think your hope was to generate anything at this point. Anybody that could come forward that might have another idea, um, or somebody that has been maybe following this that could that has other options, ideas, um, I just brought this to me and I thought it was a good idea to we don't really have any other options at this point other than the possibility of going to referendums, but we don't have new costs of anything for that matter. the cost of everything that we have or the one um proposal we had is over two years old now. Um I feel like this was not a bad idea to try to again to to try to come up with some kinds of solutions and it's not going to cost us anything

and it doesn't have to be as I've kind of outlined it here if if you wish to do an RFP just for you know for somebody what they would do with a parcel just a question. Yeah. Right? Like we we could try to design one that way so that anybody you know also if somebody wanted to buy it and [clears throat] tear it down could donate it to somebody with this these stipulations like this is my plan. This is what you're going to fund to do it.

Sure. And I think we can we can formulate the RFP. I mean I have to talk to the city attorney a little bit more to make sure that we do this the correct way. But yeah, I it doesn't have to be the three things that I said. It could be whatever whatever information you want to try to to gain. There's a better way to do that. Um I I do think you're you're right. We may have some firms that only fill out one portion of it because that's their their their Or maybe have some that say if they haven't decided for sure they're doing this, I'm not putting the time into it. I don't know. But yeah, I think I think we have to figure out a better cost estimate before going to RFP unless you just for excuse me referendum referendum. [clears throat] I I do like this idea of um opening it up to not just fully restoring but also the partial restoring or restoring in phases because there have been a number of people that have spoken to me about wanting to do this piece or that piece but not the whole project. And so if we can open that up to say partial restorations or piece restorations um then how they would propose for example doing the electrical or doing the pump or something like that. I think we can get better pricing than maybe we'll be had gotten back on a full remodel. And I would love to see those prices.

I And do you think if and I don't know if at what point you wish to referendum, but if you wish to go to a referendum, um I you have to first figure out what that question is going to be. And so depending on what that question is going to be, having um accurate numbers is, you know, probably more helpful than not. A referendum question has to be to the county at least 10 weeks prior to the election on which it's going to be placed. So we wouldn't want to try to do this until August for sure. And to be perfectly honest, you want to do it in November.

Yeah, we you would have far probably far more voters in November. And you want to make sure one that you're getting the question that you want answered answer answered and two the wording of that question is incredibly important because it needs to be very clear to people what you are asking and what a yes would mean and what a no would mean so that you know when you get the response back from the community it you know they all think that would be beneficial for the community to see whether it affects them or not that it's closed or maybe it will affect them, maybe it won't, but I think it would help them determine like, oh my gosh, I really do miss the pool or it's not that big of a deal in my daytoday life.

You mean having it closed this year? Yes. By having it closed before the referendum, if you're going to go a referendum in November and you want numbers, we have to figure out how to get those numbers in enough time to have a question that's out there for enough time that people can make the best decision for themselves, right? To provide that to you guys. So then you can move forward however you choose to do so. So did you tell us before too that the referendums are batting now, right? Yes. Okay.

Yeah. Yeah. And I mean, so there are lots of pieces to this puzzle. some, you know, you could go down the road of, okay, the council will move forward with whatever that is, restoration, um, enhancements, whatever phase approach pending so much funding you raised or something like that. So, you'd have to, you know, have all of that very clear and figure it out before you can put it on the ballot. We had the engineering plan last time that laid out all the Was that 50,000? Am I imagining that? Right. Was it was that about the right numbers? What it cost? So like even if we did want to go to referendum, we'd have to figure out how to raise the money again or where it's going to come from again to do another updated plan. I mean, who knows where stuff is going to be

from the study.

Yeah. you know, I'm trying to like where are we at now two years later? Has there been more things that have gotten worse or especially if it's closed this year? Um, but just updated numbers at that like would we have if we went with the same firm, could they give us updated numbers based on their last plan or would we have to go all over again? I don't know what their um not their warranty but their their quote how good was their quote for you know like would they feel comfortable requing us numbers based on that last plan or would they have to go back from square one again I don't know what that looks like I don't remember what those talks were but yet again I don't think we thought about that back then when we did that unless somebody else remembers I don't

I don't yeah I don't remember from that engineering quote if they talked about the longevity of the quote like how good it was for because my and what my concern was is if we were to go to referendum and that's what council decided we can't go to referendum without updated numbers right so that's what we're talking about that's why we're doing RFPs to get them

right in hopes that we get some updated numbers but is somebody going to give those to us for free I don't know I think this is kind of a wish I I think we'll have some answers at the end of this But how long did you was your what was your idea for keeping it open or we just kind of re-evaluate month after month to see if there's anything or do you have to put an expiration date on there? I think you need to put an expiration date on there so firms know what the time period is to get their information in. Um yeah,

what were you leaning towards on that time frame? Well, depending on what you information you were asking for from them in the RFP. I mean, if you are um would you make accessible to them that old can we even do that that old plan? Say somebody did want to come in and write a new quote for us. Are we legally able to give them that old plan? My assumption would be yes, that it's a public document, but I can certainly double check. So that it's at least I imagine if we paid for it, it's ours. Yeah, I would assume that for the

And that's just we paid how many thousands of dollars for that plan. We should be able to provide that at minimum. I mean that's the the most updated document we would have on all those logistics like is a month or two months.

Yeah, I think it it really depends on what we are going to ask them to compile. We're going to ask them to compile a plan to um redo the pool to bring it in, you know, up to up to spec of what would you want. I'm imagining that that's pretty elaborate. if we're asking them basically to tell us what uh to give us an RFP to design something and all of that and and what the estimate they think would be for the the design that's different too. I mean there are a lot of different ways that you can do this. I think a new design would be a great number to have in mind too for the like, hey, this is what it would cost to restore our pool, but this is what it would cost to put a new one in a new updated.

Yeah, I think it's it's a good idea to put options restore, full, partial, re-imagine, or demolish. You know, like you could put all those words in the RFP to say, tell us what you think to use this space for and how much it would cost. But I love the idea because it does um I want to be able to get more people in there to look at it to see what could be done. Okay. So I guess are we looking for them to tell us what it would cost to prepare that plan? Are we asking them for what it would cost to do the pool? What? What exactly? Because those time frames are different.

Yeah, I'm sorry. I didn't hear I was going to say to do the pool. To do the pool. Yeah, because I don't know too. We could look at that as a potential bid rather than RFP as well. You know, just doing that. Okay, we need the pool restored to its heyday many years ago. I think a bid sounds better than the RFP to me. I just I don't know.

Yeah, I mean because you can still reject all bids if it comes back and it's I I have no idea. But far more than the community feels it's practical, you know, then then you say, you know, this is outside of our of our wishes. So if if you really just you really want numbers of what it would cost, then I think it may be a bid, which is kind of similar to I think we could we could give them a little checkbook. We could give them the study that was done and say, "Okay, we want to we want to do this. Give us a bid."

I think you'd get more responses too than if you ask for all of [clears throat] the other stuff. So if we and then just to go back to if we if we were to say compile a bunch of stuff and we got these new numbers and we wanted the possibility of going to um a referendum this November. This November. What is our deadline for that? Or when do we want to have before? Right. 10 weeks before technically you have to have the language somewhere in August. Right. So August. But I'm going to tell you you don't want to make this sound rushed either. No, I'm just trying to like gauge if we So, say we would want to know absolutes by July.

That's way too late. June. June works. May I'm just trying to think of because then we're we're January here. If this isn't going to get out to February, how many months are we leaving this open? February, March, April. You have to think that you have to you have to come up and formulate a question. I would not think that and then done in a month based on what we get back. There could be a month or two worth of conversation over that. I would not.

So if we leave this open for a month or two, so February, March, that gives us April. So only a month. What? I'm just I'm trying to We're popping so many months out of this. I know. If if if November is the election and August is when they have to know the referendum and we discuss for June and July, then we could have that thing open until May, but we also have to talk numbers wise. I'm sure Bar would have to come again and have to prepare [cough] hypotheticals and what the borrowings and everything would look like. I'm just I'm just stepping backwards like how long do we need to leave this open for in order to

well what time do we have to have a closed by I guess well and two I you want to think about I don't know what the appropriate time frame is but once you've developed that question you are going to need to make sure that you provide information to the community as to what that question means. Okay. So, if we're going to borrow whatever amount of money, what does that look like per thousand um on on their tax rate, right? We don't know that until we know till we have any plans. We don't have any information. So, it's kind of hard to discuss what that's going to look like now without even

and and that's I was just trying to gauge like if November was even a possibility. I was just trying to move backwards and see like, okay, if we're starting this now, we're trying to see if 90day bid 90 days would be like early April that miraculously something came through that we all were just What happens after that? Then we go nowhere. We don't go to we decide what the next step is. Yeah, we need because Yeah, we and I think that that's something we also need to prepare for

because there's a very good chance that nobody wants to sink that kind of time and money and effort into some a decision like this or a but it's somewhere to start. I like the idea of an IDA. I think that's doable.

It's not going to hurt anything. Well, the our excuse me, the bid has to be written and approved by you guys. So, if I can get it done for you for February and it's 90 days from that just there's no rush for this. I think this is a good idea. Let's thoughtfully word it. Um I I think we we all I think we all understand that that this isn't happening tomorrow. So, we'll look for if it's ready by February for us to review, great. If not, we go whenever you have it ready for us because I mean, you you can decide later, too, which election it makes sense to move forward.

Right. And I was I wasn't trying to rush. I was just trying to see if if we were trying to set deadlines and timelines, if that was a goal, if it was even doable. That's all I was trying to go. Yeah, that's perfectly fair. I just want to make sure everybody realizes like I can't issue the bid tomorrow. No. Right. I don't have the that everything moves at the pace of go. [laughter] Are you able to do the RP simultaneously with the bids like run two so that if somebody else does have an idea, they can offer it cuz if we get no bids and we get RP with a different idea, well maybe. But just to keep things moving.

I think the mids can be different ideas too though. doesn't have to just be the original uh idea, right? The bids can if we word it so that the bids could be I think the bids have to be like to replace it, fix it, make it up to date. Sure. So an RFP is a request for proposals. Those can be different from each firm or whatever. But typically a bid is this is the work we want done. How are you going to do it and at what cost? So a bid would be potentially here is the report that we had done and it at that time estimated the $2 million. Those are the numbers,

right? So we want to know if we move forward with all of this work being done and you were going to do this work for us, what would the cost be? Yes. But all the way up until we said the word bid, we were talking about offering multiple options. That's an and providing the document that we created or bought to them to create those multiple options. And then you said, well, we could just go to bid with it because we all wanted numbers. Yeah, it similar.

Yeah, I get that. I'm following. But what I don't understand is why can they not bid create bids for part projects, three years out projects? Like why does it have to be the one? You need a solid number in order to go to referendum.

Yes. Solid number bid with a m I not am I not making sense? We talked about multiple approaches to the repair of the pool or demolishment or blah blah blah, right? And that was going to be RFP. Then we said, well, we could supply them with the document that we already have and they could use that as a basis for creating their bids, so we could just send it to bid. But I did not realize that that closed out other auctions as far as like could we do it in three-year phases? Could we do it in like why does that clo putting it to bid close out the other auctions approach? I don't get that.

So it would all be the same work. You're just suggesting that they bid on both it as one as one large project or a phased project, but it's the same work. Or I think Victoria liked the idea of seeing the different options of maybe they had a new um bid per se for a a brand new pool or different options or the to fully restore to restore combine both.

See, I think if you combine them both, it sounds too vague. Everyone's be like, "Forget this project." If you separate them, they can be like, "Okay, they want maybe they want ideas for something new or like, okay, I can I can bid this. I can give offers to restore it." But I don't I think when you smush it all together, there's a lot going on there and it's difficult to siphon through. My concern about going out to bed and RFP at the same time is that I think they're not going to think we're serious because we're just looking. We need to like decide one or the other. [clears throat] So, do we want to do something else with the space and take ideas or go to referendum with numbers?

You you could do an RFP uh for proposals for the space and see what comes back and then determine, okay, they had a great idea. somebody wants us to donate it to them to do X or somebody's willing to buy it and do Y or you come back and you say none of these options are better than the pool. None of these, you know, or somebody has a pool on there. I don't know. And then you could you kind of back where you are, but you've given people an opportunity to throw out other options. I there there are lots of different ways you can go with this. I I don't know what you think the best path is.

I think I I think I just misunderstood when we jumped straight from RFP to we could just go to bid that I assumed that all of that would be as you said smooshed together. So knowing that it can't be or that it would be messy, I would go back to the RFP option and not the bid option because I feel like we need more input from more people than just one big huge project. Okay. Well, then I guess my question would be, do you want the RFP to be more vague to be the city has this pool and parcel right here? What what do you propose or what would you do with it if you know what would you pay for it? What would it have be donated to you? Whatever. And what would you do with it? And then from that you could determine which of the options were best or if none of them met your standards.

Could we also to try to drag in to try to incorporate the best of both worlds, the RFP and the bid? Could you include in there that we have whatever documents we have as far as the engineering plan and they're welcome to them

and that they're welcome to them to, you know, to feed off of that to to put in a RFP like a bid for, you know, so it's still it doesn't it doesn't cut out those people that might be able to give us a bid on on re um renovating the pool. I don't see why we can't call on what information we have available and that they are more than welcome to utilize what they wish if that's um where you want to want to go with it because these RFPs then could turn into a bid process certainly. So I I

Yeah. And again, we're not in a rush for this. So, I don't see the issue with starting with the RFP and we could leave that open for 60 days and then if we have nothing, go to a bid and see if hey, these are the plans we have. We're looking for somebody for numbers and then if we don't get anything after that, then we're we tried we did we did our due diligence to try to offer this up to the to anyone.

So, um I am for the RFP. I actually like the wording that you have in that paragraph. Fully restore, restore and possibly enhance and phases over time, demolish or make it sight shovel ready for a new project. I think that that's great wording for kind of encompassing like what's your idea? Well, I guess that's my question. part. Do you want to leave it to where it's just the pool where it's demolished or do you want it to be more general like we talked about where any group or firm could suggest a different use for that and they own it? Yeah. And if that's the case then that's different language.

I think we're going to keep more people interested if that's that's the case.

I personally don't like that option. The reason why I don't like that option is because it gives the impression that we're willing to take the pool completely off the table and that the I want I want to seek to give the impression that the first option is to try to figure out how if we can save the pool. And if we say or do you want to just get rid of it and make a mall you I I'm just being weird, you know. um then now we're saying or we'll just give this thing up entirely. And I understand that that's an option down the road, but I don't know if I want that I wouldn't want that to be option one.

We were all just willing to give it to a nonprofit. So why couldn't we say that? Well, all is a big word because I was okay of us were all we were willing to do that. So why wouldn't we put that those words in? I don't know. Any other input? That's just that's just my personal thought. There's seven of us or whatever. [laughter] So, could we do an RFP for number one and number two for 60 days? If you don't get anything, then put it out to bid to give us your best shot or what do you want to do with it? Demolish skating ring, whatever.

I think that's what the RFP is. The request for proposal I think was the suggestion of what do you want to do with it in up to and including demolishment. No, I'm saying as a compromise. You you don't want to demolish. You want the RFP to be either fully restore or restored in phases. Do that for 60 days. If we don't get anything, then just put it out the bid for whatever. Right. Bid or revamp the RFP. I think she means revamp the RFP. Yeah, [clears throat] maybe I just don't want to talk about

No, because bid is like how much would it cost you to do the product we have, right? The the engineering plan project that we have.

At the end of the day, we're not locked into these. I don't see what the the hurt is to open it all up and see what everybody's ideas are. We're just we're just kicking the can. So, just open it up. Maybe there's some great ideas out there that are just waiting to be heard. I say we open it up. We can always at the end of the day, we can assess them and we can say, "No, we're not ready to go that route, but thank you for the whoever decides that they want to make it a ball. Um, we don't have to go with that if we think that that's not the best interest for the community, but we're just making kicking the can. Keep I understand. I'm fine leaving it open.

So, we're leaving it open to the way she has it listed, the one, two, or the three? Mhm. Are you good with that, Mr.? Yeah, it's good. For start with 60 days, or do you want to do the 90? Okay, I'm confused. We're back to RFP the way you have it written. One, two, and three. So, we're not requesting other options. Well, the other option was demolish that that was your third option. Oh, sorry. Or three. Do we want to add the fourth then is what I guess I was. What's the fourth? Any other options? Or we wait until this other options? Okay. Wait until this one's done. We don't have any takers and then we open it up.

I says demolish is just as bad, right? But number three says demolish the pool and make the site shovel ready for a new project. It doesn't define that it's a pool project. It just says a new project, right? But we're not asking them to tell us what that project is. They're just that's just shovel ready. Just shovel ready. So it would go back to basically. So are you asking for a fourth say what would you do in place of that? I she's not asking. Nice. I have some. Oh, I thought Christina was suggesting it. Sorry. Yeah, maybe somebody's got that if we're putting the time in. Let's just get it all back. Let's

I'm fine adding that as an option. Adding a fourth of a I would say 90 days. So, I would agree. Adding a fourth of basically all other ideas. I don't know how that I think 60. Let's do 90 days then because we had a fourth. Okay. Well, I'll do my best to bring something back to you soon. I I hope I've interpreted what you're saying and if not, you can put that in the chat GBT and see what it comes up with.

You can tweak and redirect. You know, I I don't know. I I can definitely understand the concerns that were conveyed about whether or not somebody's going to take this on if there are so many options. um because they may not think we're serious. I don't know. I mean, I I can certainly understand that. Maybe there's even other businesses in town that have been waiting for this opportunity to put together some kind of an RFP for us. There are. Who knows? Well, then here we go. Okay. All right. Well, to be continued and I will start working on this. Okay. Thank you.

Okay. On to number I don't 22. old business to be used to request items of old business. Anybody have any old business they want to bring back? Number 23 is new business to be used to be used to request items of new business to be put on a future agenda. And then 24 is we're looking for a motion to go into close session pursuant to Wisconsin statute 19.851c 851C to for sorry considering employment promotion compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility and this is for the consideration [clears throat] of compensation of the EMS director and the performance evaluation of the city administrator. So move

I'll second motion by Victoria, second by Samantha. Roll call, please.

Ningberg. Hi. Oink. Hi. Soren. Hi. Stubby. Hi. Hill. Hi. All right. Mike. Um, do you want me to say you do