Board of Works & Safety - Regular Meeting

I welcome everyone this evening. We'll call our Board of Works and Safety meeting to order. Stonegate Arts and Education Center, 93115th Street, Tuesday, March the 17th at 6:00 pm. And calling our meeting to order, we have approval of the minutes from February 17th. I make the motion that we approve the minutes from the February 17th meeting. I'll second that motion. All those in favor signify by I.

I. Anyone opposed? Moving on to new business. Receive an opening of bids for 14-in water main location and fire hydrant relocation on south side of State Road 58, 10 ft off of the pavement.1 miles west of Fellowship Drive on State Road 58. Misty

INDOT is um changing out the culvert um at that address. We have a 14-in water man that is in conflict there. Unfortunately, uh that is ours to move at our expense. So, um this is why we're accept uh we did a notice to biders on February 27th and March 6th. We had seven contractors interested in the project entered the site. Uh we had three addendums. All seven contractors uh acknowledge those three addendums. So

all right, we're ready to open bids. We have six bids. The first bid is from Mitchell and Stark Construction Company, Inc. And the first bid is for $275,000. $275,000. The second bid is from Lineal Contracting, Inc. And that bid is $334,662. 2 $334,662. The third bid is from Flynn and Sons Excavating and Paving.

That total bid. It is $227,221.50. $227,221.50. The fourth bid is from SLB Pipe Solutions. And that bid. It is $390,000. $390,000. The fifth bid is from Infrastructure Systems, Inc. And their bid is $227,700. $100 $227,700.

The sixth bid and the final bid is from Crider and Crider. That bid is $233,750. $233,750. Okay. Do you want to take these under advisement or

I can look at them? Okay. You want you want to look at them and then come back at the end of the meeting? Okay. request acceptance of awarding a bid for community crossing match grant milling and resurfacing. David,

good evening. Um, I'm asking to award the CCMG bid um for this year. We weren't sure we were going to get it, that they come back and had some extra money, so we were lucky and the state um told us they might have some money for us. So, we went ahead and bid this out. And so, I had two bids. Um, one from ENB Paving at 1,11,23.92. one bid from Flynn and Suns Escavating and paving for 996,4140 and I' ask for the approval of the low bid of Flynn and Suns for $996,4140. Of that amount, we will get half that money back from the state.

Okay. And I guess I'd also add just so that it's to clarify it that we have also received a the information from INDOT that we have been awarded this funding at this point in time. So we are good to proceed. Yes. So any other discussion? No. I'd entertain a motion. I make a motion that we accept and award the bid for Community Crossing matching grant milling and resurfacing to Flynn and Suns Excavating and Paving Inc. in the amount of $996,4140. I'll second that motion. All those in favor signify by I. I. I. Anyone opposed? Thank you.

Thank you. Request acceptance of Duke Energy Outdoor Lighting Service Agreement $22.74 estimated monthly. David?

Yes. Uh this is a a light that we were wanting to put on the corner of um Limestone Run Road and Glen Meadows Parkway. It's um pretty dark there. It's it's been needed. Um the um police chief also looked at it and and thought that it was needed. So we've kind of been waiting on Duke. This has been a long-term thing. It it started last summer. So we finally got I think they're ready to go. So, we got a contract to um to sign and it is uh for the maintenance and the the electrical um usage and that's how the 2274 um amount came up. So, I would ask approval to sign that contract um for you to sign that contract at a cost of $22.74 a month.

Any discussion? No. Uh, I would make a motion to accept the Duke Energy outdoor lighting service agreement for $22.74 monthly. I'll second that motion. All those in favor signify by I. I. I. Anyone opposed? Thank you. Thank you.

Request approval and acceptance of new hire Trace Javanovich. Third class firefighter chief. Thank you. Trace Yvanovich has successfully passed all necessary medical parameters mandated by the state of Indiana local authorities and is required by Emperor 77 fund. His application to become a 77 fund member was submitted February 24th of 2026. Final approval by Emper's 1977 fund member is still pending. I'm requesting the approval of the board to employ Trace Javonovich on or after March 19th, 2026 as a Bedford firefighter third class probationary pending receipt from Emperor's approval.

There's no discussion. I would entertain a motion. I make a motion we approve and accept the new hire Trace Javanovich, third class firefighter, effective hon or after March 19th, 2026 um in a probationary status pending uh review. Yeah. Emperor's approval. Yes. Okay. Pending approval. I'll second that motion. All those in favor signify by I I. Anyone opposed?

Thank you. You request approval and acceptance of Crow Engagement Letter for Continuing Disclosure Services 2018 Waterworks Revenue Bonds. Misty, this is an annual uh filing that Crow does for us on our uh 2018 bonds. Uh and I would ask for approval of that again for this year. Is there a price with that or is it hourly?

Um, I'm sorry I didn't bring I think it says not to exceed $2,500 um with out of pocket expenses build separately at cost. It's very last. It's open-ended. Yeah. All right. I would entertain a motion. I make a motion that we approve and accept the Crow Engagement letter for continuing disclosure services for the 2018 Waterworks Revenue Bonds and amount not to exceed $2,500. I'll second that motion. All those in favor signify by I. I. I. Anyone opposed? Thank you.

Thank you. Request approval of promotion for Captain Jeremy Hosapple to battalion chief. Chief, I'm pleased to submit for consideration the promotion of Jeremy Holapple to pos to the position of B battalion chief effective April 25th, 2026 with a one-year probationary period. Captain Holes Apples demonstrated consistent leadership, professionalism, and dedication in his most recent role as captain.

Okay. I'll make a motion for the promotion of Captain Jeremy Hosapple to battalion chief effective April 25th with a one-year probation. I'll second that motion. All those in favor signify by I. I.

Anyone opposed? request approval of a lateral move for class one fire inspector Jason Nolan to to captain chief. Uh yeah, I'm requesting that uh Shane Nolan be moved from fire inspector class one position to the open captain position effective 2025th 2026 with a one-year probationary period that was created by the recent retirement of Jim Elkins. Okay, I would entertain a motion. Was that effective April 25th? Yes.

Okay. Um, I make a motion that we approve the lateral move for class one fire inspector Shane Nolan to captain effective April 25th, 2026. I'll second that motion. All those in favor signify by I.

I. Anyone opposed? Request approval of promotion for senior firefighter David Kurts to lieutenant. Yeah. I'm also requesting that David Curts be promoted to lieutenant effective 2025 of 2026 with a one-year probationary period. I'll make a motion for the request for promotion for senior firefighter David Curts to lieutenant effective April the 25th with one-year probation. I'll second that motion. All those in favor signify by I. I.

I. Anyone opposed? request approval of promotion for firefighter Levi Clark to senior firefighter. I'm also requesting the board's approval for the promotion of Levi C Levi Clark to the rank of senior firefighter effective April 25th, 2026 with a one-year probationary period. I would entertain a motion. I make a motion that we approve the promotion of uh firefighter Levi Clark to senior firefighter effective April 25th, 2026 with one-year probation period. I'll second that motion. All those in favor signify by I. I.

I. Anyone opposed? Request approval. Promotion. Lieutenant Brian Osborne to Fire Inspector Class 3. Chief,

I'm requesting the approval to transfer Lieutenant Osborne into the role of fire inspector class 3 effective April 25th, 2026 with a one-year probationary period. I'll make the motion to promote Lieutenant Brian Osborne to fire inspector class three effective April the 25th with one-year probation. I'll second that motion. All those in favor signify by I.

I. Anyone opposed? Request approval of per permanent status for firefighter third class Isaac Long. Chief firefighter uh third class Isaac Long completed his probationary year March 3rd of 2026 and is recommended for his for permanent status with the city of Bedford Fire Department. Okay. I would entertain a motion. I make a motion that we approve the permanent status for firefighter third class Isaac Long effective um March 3rd, 2026. I'll second that motion. All those in favor signify by I. I I.

Anyone opposed? Thank you.

Thank you, Chief. request approval and acceptance of a request for a handicap sign received from Rebecca Wilson at 121412th Street, apartment 1W. Chief, thank you. I received information from Rebecca Wilson, who resides at 121412 Street, apartment 1W, requesting the installation of a handicap parking space in front of her apartment. I spoke directly with Miss Wilson and she explained that due to her disability, she has a difficulty accessing the rear parking lot entrance. She indicated that the front entrance of the building would be more accessible option. However, there is no current parking available in that area. Miss Wilson stated that she lived in the residence since August of 2023. I also confirmed that she possesses a valid handicap placard. Additionally, I advise that if the board approved the installation of the sign, she will be required to submit a letter each year requesting the designated parking space remain in place.

Okay. Any discussion? No. I would entertain a motion. I make a motion that we approve and accept the request for handicap sign from Rebecca Wilson at 121412 Street. I'll second that motion. All those in favor signify by I. I. I. Anyone opposed? Thank you.

Thank you. Receiving an opening of sealed quotes for grass mine of city properties. Misty, we solicited um six uh contractors known to be in the business of grass mowing. On March 9th, uh there are 26 properties, utility properties. Um mainly pretty well all of them are lift stations. Um and um we ask for a lump sum uh quote for all of those 26 properties and then there are some extras at times that we might have them do. So we ask for an hourly rate quote for those. So there should be a lump sum and then an hourly as well.

Thank you. Open bids, please. Hey, we have four bids. The first is from Fleetwood and Suns Lawn Care. Okay, there's a price per week of $715 and it itemizes the locations. You'll have to confirm whether it's all the locations are listed or not, but price per week of $715. Price for year of mowing with four weeks in a month and seven months of mowing $20,20. Yeah, that was Mo and Weedy. Sorry, did I say that? Moand Weedy. Okay, then this then the other properties to mow and we wed the price per mowing is $280. So it looks like it's broken into two different sets of mowing different properties one through 28 on the fir some of the properties are listed on the first page some are listed on the second page. So two different prices um but the price in full is $20,860. So the price per m is $280 for the second set of properties. The first set

is $715 per week. Price per mowing three times for the year 2026 is $840 for the second set of properties. So a total it looks like of 20,860. I'll let you decipher that. Do they have an hourly rate for the other mowing? I don't see. Okay. No hour of duration. All right. Second bid is from Philips Lawn Care. has a weekly unit price, sorry, weekly uh mowing price of $17,685 for the weekly mowings. Then for the three times per calendar year mowings for 20 2026 is $645. And then the price per hour is $75 per hour for any extra mowing. Total bid is $18,45. Third bid is from Adams General Services LLC.

That quote is lump sum services complete mowing and weed eating services for all properties identified on the notice to quote provided at a fixed lump sum rate is $20,65 and additional hourly services for additional work is $100 per hour. And the final bid is from Pro Lawn Deck and Tree Care. That quote is for uh mowing and trimming each property for calendar year 2026. The total cost of the mowings is $14,670 with the breakdown of six monthly installments of $2,445. And there isn't an hourly rate on here. No hourly. No. Okay.

I'm sorry. Were you going to schedule schedule a special meeting then to accept Right. I think we'll take these under advisement will be my recommendation and then since grass season is going to be here before long once these are reviewed then we'll probably schedule a special meeting to award the bid so that we can get started. Do we want to do that on on the state row 58 as well then? We can. Yes. Okay. All right. So on the grasshoing, uh my motion will be that we're going to take these under advisement. There will be a special board of works meeting set to see about accepting that bid.

I'll second that motion.

All those in favor signify by I. I. Anyone opposed? Okay. Request approval for resurface reserving four temporary parking spaces for early voting from April the 7th to May the 4th along 16th Street, J Street going east to I Street in front of the courthouse plaza. This is something that we do every year for the courthouse for early voting uh so that they have spots up there for people to get in to vote. Uh we've not had any issues with it in the past. So I would make a motion to approve the language stated as far as to reserving these spots for voting.

I'll second that motion. All those in favor signify by I. I. I. Anyone opposed? Okay. Request approval and acceptance of a pre-treatment program assistance contract. Misty,

as we look to um taking uh pre-treatment from industrial from uh GM with their flow, um Drop Collaborative has um helped us with the ordinance and all of our applications and will help us uh for another year with assistance provided uh with this contract. There's a master service contract which basically gives us a year worth of services and um at that cost. Then there is the work order that would be $2,500 a month. That would be unlimited services for them. Um any type of sampling, any type of uh information that we would need as we start to accept the flow as well as a software program where we could enter in our results, they would enter in their results. um we would have sampling uh data and it could also be used for our fog program and any other um if we have any other industrial users as well. So I would ask that the master services agreement and then the work order for $2,500 a month would be approved for one year.

Okay. Any discussion? No. I would entertain a motion. I make a motion that we approve the um drop collaborative work order software subscription and consulting services in the amount of 2500 per month as well as the drop collaborative consulting and software master services agreement and authorize the mayor to execute that document. I'll second that motion. All those in favor signify by I. I. Anyone opposed? Thank you.

Thank you. request acceptance of deed of dedication for fellowship drive. David, thank you. Uh, this was an oversight from the year 2012. The road was never dedicated to the city. So, we're here to ask for approval to dedicate Fellowship Drive to the city of Bedford. Any discussion? No. I would make the motion to accept the deed of dedication for Fellowship Drive in the city of Bedford. I'll second that motion. All those in favor signify by I. I. Anyone opposed? Thank you.

Thank you. I would entertain a motion to sign the claims. I make a motion that we approve the signing of the claims. I'll second that. All those in favor signify by I. I. I. Anyone opposed? So, now we're going to go back to our bids that we opened on State Road 58. So, I would entertain a motion.

You have to find them. It's all right. There were Is that the one? There were six of them, I believe. So, um, but the lowest bid was Flynn and Suns. We're just going to take those under ad. You just want a motion to take them under. Um, okay. I make, uh, a motion that we take the bids under advisement um, that were open today for the 12-in water mane relocation and fire hydrant relocation. You all second that motion. All those in favor signify by I.

I. I. Anyone opposed? Okay. Does the board have anything for discussion? I do not know. Council, I would entertain a motion to adjurnn. I make the motion that we adjurnn. I'll second that motion. All those in favor signify by I. I. I. We stand adjourned.