Planning Commission - Regular Meeting

Time to start the July City of Beaver Creek Planning Commission. Uh, would you please read the role? Mr. Fountain, here. Mr. Francis is absent. Mr. Jones here. Mr. Meyer here. Mr. Self here. Um, do we we need a motion to excuse our missing gentleman? Unless he shows up, then we'll unexcuse him. Mr. Chair, I'd move to excuse Mr. Francis. I second. And we'll do that by general consensus. Agreed. Very much. Okay. Agenda. Uh staff, anything addition, any additions, corrections, or withdrawals? No, sir. No. Okay. Uh need to agenda approval motion, please. Mr. Chair, I'd move to approve the agenda. I second that. And we'll do that by general consensus. Thank you very much. Since we didn't have a June meeting, uh we have minutes from the May meeting, our last one to approve. Uh any changes, corrections? Are we all good? Good. Mr. Chairman motion to approve the seven May planning commission meeting minutes. Second. Thank you. I was not here so I will abstain. You will abstain. So we we still pass 30. Okay. Uh this evening's um uh meeting we have two public hearings and a subdivision. Uh before we start the public hearings uh just to let you know the way they work is that the applicant will first uh make a presentation and then staff will make their report. Uh at that point we will open the uh the floor to public input. Uh please limit yourself to three minutes if you would. Uh and once everyone has had a chance to speak, we'll ask for any written input that has come wafting in uh in the last 30 days. Uh then we will close the public hearing. we will discuss it among ourselves and vote. So without any further uh ado uh let's uh go with PUD25-3 7 brew reszoning. This is case number

PUD25-3 on an application filed by Commercial Site Acquisitions Incorporated 2550 Civic Center Drive Sweet 500 Columbus, Ohio 43215. The application requests approval to reszone 0.64 64 acres from B2 Community Business District to a CPU commercial planned unit development. The property is located at 3919 Colonel Glenn Highway, further described as book one, page 9, parcel 44 on the Green County Property Tax Atlas. Thank you. And I'll bet we have somebody here representing the applicant. Uh yes, good afternoon, good evening. My name is Jonathan Wker. I'm a planner with McBride Clarion representing uh Casto on this application. I have a brief summary. Um, as you know, we are requesting a zone change to CPU for the property at 3919 Colonel Glenn Highway. Um, this is for a uh property that's currently zone B2. Um, it's an existing sales lot for vehicles, used car lot. It's approximately 0.64 acres. U proposed use would be for a coffee drive-thru for a seven brew uh coffee use. uh commercial site acquisition inc. Also, Casto is the proposed developer and then Seven Brew is the user and my name is at the bottom there. Um this is an aerial that shows the property. Um we're on the south side of Colonel Glenn Highway. Um we also have frontage on Germany Lane. Um so it's at the south southeast corner of Colonel Glenn Highway and Germany Lane. Um we have submitted a survey. There's there's an existing building on the property that's used for the used car sales operation. Um, if approved, that would be removed. And this is a proposed plan that shows the proposed uh seven brew coffee shop. Uh, this would have

two uh driveth through lanes. Um, we have 12 parking spaces. we have a circulation pattern that would um enter from the southern driveway on Germany Lane and then exit at the northern driveway. I think it's important to also recognize we have no access proposed on Colonel Glenn Highway. Um so we uh recognize that's a higher traffic volume, but our intent would be to close existing curb cuts on uh that main road. Um, we also have a trash enclosure uh that will be uh at the south part of the the site. Um, we have no objections to the proposed staff conditions uh recommending approval. Um, we think this is a plan that's consistent with the land use recommendations of your comprehensive plan and we also think this is a good redevelopment opportunity that'll be complimentary to the other services in the area. So, that completes my presentation. I will try and answer questions when you have them. Thank you. Now it's staff's turn. Good evening board. My name is Colin Carville. I'm the city planner here. Um, and once again, this case is for SevenBrew, a resoning. Um, if I'll take you a couple months back here, we had a reasonzoning case for a Valvvelene oil change kind of in in that similar area. Uh, the intent from staff was to try and mirror a lot of those standards um with with this new PUB try and keep things uh very similar along that same stretch of highway there. So, um, you'll see a lot of similarities, uh, between the two, uh, staff reports, but we'll dive in. Uh, Jonathan had a great presentation, so I

won't I won't won't try to, uh, uh, double up on a lot of what he said. So, once again, uh, we are requesting uh, they are requesting uh, a reszoning of 64 acres um, from B2 Community Business uh, to a commercial PUB uh, to make way for a uh, seven brew coffee shop. Um there is a also a seven brew coffee shop that was I believe approved last year um uh near the mall Fairfield Commons off North Fairfield Road on the east side of of that uh development. Um so important uh this is kind of the first step of a longer process in in resoning. So uh so we'll kind of keeping things specific to the uses here tonight and some of those conditions that we outlined. a lot of the access points uh how the site is configured that was provided um that'll be discussed at that phase two as indicated in in my presentation here. So um we'll try and limit that discussion here tonight and more focus on um the lot itself uh with with the uses and see if they're compatible with that. Uh just to get our bearings here, um the uh southern star on this map is where we're at this evening. Um that northern star on the tip top of the screen there is uh is where this proposed uh coffee shop will be. Just another look at that site. Um as you can see, it's a used car lot. Um definitely a lot of uh a lot of cars there. Uh not much organization there. So, we're hoping with kind of the the new development that's going on this stretch will be uh I guess a visual improvement to that to that area. So, this is just a a a look at our zoning map here. Um this is uh it indicates that that lot is currently zoned B2. Uh and that's the star just indicating that's the lot that we're

looking at this evening. Um so once again uh going from B2 to uh CPU um the drive-thru uh a restaurant drive-thru service only. Uh that would be a permitted use within a B4 district. Um that B4 district is is modeled after a lot of the uses that you'll find in in the resolution um here this evening. Um, so we thought that the B4 uh highway business district was kind of most compatible uh with with a CPU as far as mirroring kind of the standards that we were envisioning for that area. Um we've excluded 35 various um uses found in that B4 highway business um that that would be permitted or or a conditional use there. Uh simply because uh it's a very unique lot. Uh kind of a a triangle if you will, very small in in nature. Um so it's it's very limited in what we can put there. Uh so things that were just immediately we we couldn't envision it going there, we we excluded. Um I'm sure we might discuss some more here this evening. Uh but I thought the 35 that we crossed off was a great starting point um as far as what would be possible there. Um those were are indicated through a red strike through um in the attached resolution. Um and and similarly our land use plan um it calls for regional commercial office uh in this area. Um and some of the key characteristics of that uh is to provide full range and variety of all aspects of commercial activity. Um it's near uh major department stores which is it's near the mall of Fairfield Commons. um as well as uh you know having uh that access to right pat and and right state um it'll definitely be a highly trafficked um location and I think

provide a good uh good uh restaurant for the area there and we've uh looked at this conceptual um already once again this is very subject to change um there are already some uh concerns that Randy and I have talked about uh but we'll you know discuss that at a future date if if this were to move forward. Um, but as for the uh resoning itself, staff is recommending approval subject to those six conditions that we outlined and uh happy to answer any questions uh after public comment. Thank you. Thank you. Uh just to let you all know uh before we open the public hearing, what we are doing tonight is looking at the reszoning. Uh not don't pay any attention to the site plan. That's that's not real. Uh it we are simply looking at this to reszone this from B2 which is neighborhood business small business uh to a uh commercial planned unit development. Uh we will look at this site presuming uh approval by us and and city council. uh and if this goes forward, we will look have another uh presentation and another voting on the specific site plan. So, uh with that caveat, if you have questions or comments about the reszoning, uh please feel free step forward and take your three minutes. Don't be shy. I guess nobody is here for this particular public hearing. Uh did we have any written input? No written input. Last chance. Okay. I'll close the public hearing and I will start on my left this time. Thank you, Mr. Chairman. Uh they have one question for the applicant and then a couple of questions

for Colin. So Jonathan, could you come up again? So, in your submittal to the planning department, you talk about the current passive volume, I'll say, to Germany, which knowing how successful the Seven Brew is on North Fairfield Road, I anticipate nothing but better for the Germany and Colonel Glenn Highway. Um, which is going to drive a higher volume of traffic. Have you done on your own since we haven't done it yet? any preliminary traffic counts to how much more traffic you're going to be driving or are you going to wait till they finish with valine then drive down to you to get the coffee? Well, not sure which order they'll go, coffee or oil change, oil change or coffee, but um we we do think we're complimentary use there. Um we actually believe that uh this site will relieve some of the high volumes that we see at the North Fairfield. That's a extremely successful site. it's in the top percentage of their um operations and and is in large part why we're seeing a second location here. So, we think that this uh store will have a more normal volume whereas the one on North Fairfield has a high volume. Um having said that, we think that the site circulation with access coming from Germany and the amount of stacking that we have on the the site will will satisfy what the city is going to require. Yeah, we have not done a traffic study. I'm not sure that one is required, but we'll work with city. I just wondered if you might have done some traffic counts at all, but that's all other than general marketing and I don't I'm not privy to that. I know that 7 Brew has evaluated the site and is confident this is going to be a good location, but again, they they feel it's going to absorb a fair amount of the um the customers that are at North Fairfield. So, they won't have to drive by this location to get to that. And so it'll be more kind of balance both out closer to the base so the coffee stays hotter. So good point. Thank you sir. Thank you Jonathan. Thank you. Um I've got an engineering related question

which may end up in phase two but I want to ask it now. So either Colin or Randy. So given the the helpful comments that uh the gentleman representing Seven Brew gave. So even though it's this we're in phase one and not in phase two and they'll get into the detailed site plan. Uh the benefit we'll all gain by them closing off the curb cuts of Colonel Glenn Highway is tremendous. eliminating any potential traffic there which is dumping more traffic on Colonel on Germany which means vehicles going in and out of Seven Brew will come in one of the two ways either way they have it or the another way right but they're going to come in there and there is a traffic signal 20 ft away and when and at what point would we start doing traffic study to know that if they leave it like the site plan which they don't it's just we're in phase one right now I understand but if they leave it that and all those cars getting their coffee and are now leaving. They're going to turn to that traffic signal right there with a traffic that's already on Colonel Glenn waiting to go. Um, at what point would we say is that an uncommon or an awkward load for that signal which wasn't designed for that level of traffic? Right. So, our engineering team once we get to the site plan stage, they'll evaluate all those access points and ultimately it'll be their call on on if that proximity is is good enough for them as far as uh safe ingress egress um near the site. So, that would be determined uh when we get the actual site plan. So, phase two then exactly and that would include then stacking from departing from stacking will be a huge part of that. Absolutely. Yeah. The other question related to the driving by there a lot uh and the Krook motors there are now that is a section much like we have elsewhere in the city like where there's widening going on in North Fairfield uh where the utilities are raised with something like this now that we have Valvalene and potentially could

have seven brew and who knows what else could go on that site that this becomes an opportunity for engineering to look at burying the utilities es as part of the whole development process of that section to further or make that whole area safer. Sure. Um, at what point would we look at that as a Yeah, I'm not sure. I'm not privy to if that's an initiative um in that area that that engineering is looking at right now, but certainly something that will be evaluated, I imagine, as as the site. So, we would not as a planning commission bring up something as a suggestion. Thank you, Steve. Okay, that was my questions. Thank you, Colin. That's all I had, Mr. Chairman. Thank you. Just a question for you. Did we Are you talking about the light that was south or I guess that's There's two There's two lights. They took one out. They did. I was just there yesterday and that light was still there. You're You're talking about the one by Sonic. The one on the corner of this property on the west side is now removed. Right. If it was still there yesterday, the blinking. It might be a blinking. Well, I went because I wanted to verify. That's what the point of my whole questions were. If we're going to be leaving a traffic signal at that corner, not privy to what Jonathan just said, that could be a potential traffic situation. Well, I know that there's one at zinc. Well, there's one at zinc. That's a regular one, but the one I think was closed. Yeah. Okay. It's it was there yesterday, whether it was operation or not. Uh it might have been turned off. I mean, it's been there forever. And I know that there was a push last year to get it uh removed because of um just trying to con trying to encourage more traffic to use the zinc road access point. Well, that would that would further be feeding info into the situation at that corner should the site plan carry any of the remainder should it get past. Uh because that would be a concern of a success of Seven Brew dumping on that little tiny corner and wanting to turn left to go to the

base. I would I would imagine anybody wanting to turn left would tend to go out towards go back up to zinc. Yeah. You get that traffic underate an air force worker at 6:45 in the morning. I'm just telling you. So, thank you. Thank you for clarifying that. Thank you, Jonathan. One question for Colin. I'll be honest. I don't know if this is truly related to reszoning, but I know in yeah, this aerial oftentimes we work with the applicants to like remove the boundary from this uh the middle of the road and give that right away to the city. Is that something that we're planning on doing with this? Um something we'd have to evaluate at a later time. Yeah, I don't have an answer for you right now, Jonathan. I'm sorry. Okay, no problem. Thank you. I don't think I have any questions at this stage. I think I'll reserve those for when we get to should this be approved with a specific site plan. Good. Uh just just a couple of things and I'm not going to site plan so no worries. Uh in going through the permitted use list uh before uh there's some uh that were not lined out that is no way they're going to be on a 610 of an acre parcel like a bowling alley or a skate skating rink. So there there's some other um uh there about a half a dozen that I found just on a quick look uh that simply don't apply. And I would suggest gentlemen that we might want to uh since I can't make the motion um I can pass this to one of you all. Uh but quickly uh agricultural implement sales, appliance retail, bowling alleys, dance halls, department stores, dry cleaning establishments that actually do the dry cleaning on site. Um funeral services and crematory services. Uh HVAC

repair, uh landscape contractor, engineering research and prototype development. uh commercial truck driving school, shooting range, skating rink, towing service, and that's it. So, suggest that we might want to pull those off simply because they're impractical or impossible on a 610 of an acre parcel regardless of how it's zoned. And it will just uh in the future, it'll keep some somebody from trying to do something dumb. Sure, we definitely definitely understand. uh we we try and keep things not as narrow as possible but but some of those that you outlined and if there's a majority um I I don't think we're going to push back on. Okay. So we we did with the valve in March. I do remember the bowling alley coming up because it was the same situation. I think that was struck right. So can we just make this consistent with what was approved then? What else was we we actually we actually uh struck through uh more on this go around than than the valley. So because it's a smaller parcel you'd be trimming it much more. It's odd shape and it's a smaller parcel. So uh it's up to you gentlemen. Um that that's really all I have. Um I'm sorry. You got a second. Oh yes, please. Jonathan Wilker again. Um, I was keeping track of the list that that uh you were listing. I think the only one I would like to ask you to reconsider, uh, department store, discount store. I don't know that that's our plans, but I think that's a category that still could fit in this general area as a small store. And so, a really small one. Well, I think so. So, I mean, looking at at again 10 years from now, if if this were to combine with the other lot, I we're just trying to keep our options as open as possible. Shooting galleries,

landscape concepts. A lot of what you listed have size constraints and I think the one that stuck out to me was that department. Okay. When I think department store, I think of a Kohl's or something like that. And there's no way no how there's one that's going to go on 610 of an acre. So, if that would be the one I have no problems with that, gentlemen, if y'all don't. Okay, thank you. Yeah, I think I I would want to keep that one in because it says including discount stores because like a Dollar General is a smaller footprint. So, I can see I don't think it's big enough for a dollar general and they have enough parking. I really don't. So, but then it wouldn't be approved, right? It it's up to you. Uh I like I say, I can't make a motion. Uh, but first of all, we need a motion to approve and then somebody want to add this as an amendment. Steve, do we need to read all those again? I was I was going to suggest for the record. Yes. Clarification with the motion. Read read them again. One second. I'm sorry. Go ahead. One second. And then also it says exhibit B at the top. Yes. Instead of and the conditions reference exhibit A. So, okay. Okay. the real exhibit B. Uh, the ones that I marked were agricultural implement sales and service, retail appliances, bowling alleys, dance halls, department stores, including discount stores, dry cleaning, uh, and that's dry cleaning that has on-site machinery to do the dry cleaning, not a pickup. That's a different category. Funeral services and accessory crematory services. Heating, air conditioning and plumb plumbing service repair. Landscape contractor. Engineering research and prototype development associated associated with offices.

Commercial truck driving school. Shooting range. Skating rinks. towing service and that's it. And it has nothing to do with the location uh in terms of usefulness. It it has to do with the size of the parcel. Myself, did you read department store? Yes, I did. Okay. And I think one of us can probably strike that if we if you wish. Yeah, I I just read what I had. Yeah. Right. So, I think I I don't know if we need a motion for this, but I I'd like to strike keep department stores, including discount stores, on exhibit A. Well, we need we need the motion for the for the whole thing first. Okay. So, I let's let's have a motion let's do a motion to amend it. Yes. And then adopt it as amended. So, let's the motion to amend will be the list that you gave, Mr. Self. A motion to amend exhibit A or what are we amending? Yes, the exhibit. That's why we have a lawyer here, folks. Make sure we get it right. And then you'll do a motion to amend the amendment. Okay. And we don't have to have a motion to change from exhibit B to exhibit A. No. No, that's just a typo. That's just a typo. Okay, Mr. Chair, I would move to amend exhibit A. A. Okay. Yes. Okay. So, it is officially exhibit A. Got it. Okay. So, Steve, do you want me to motion now to strike all those things? Yes. Okay. Okay. So I would move to amend exhibit A um to strike agricultural implement sales and services, appliance and supplies, retail, bowling alleys, dance

halls, dry cleaning operating uh using the machinery on site, funeral services and crematory services, heating, air conditioning and plumbing service repair and retail stores, landscaping contractor, engineering research and prototype development associated with offices, uh school commercial truck driving, shooting range, skating rinks, and towing services. Okay, we have a motion. Need a second. I second it. Motion and the motion to change from exhibit B to exhibit A. I second the vote. So, we can vote for both since he did make a motion. Point of order. Okay, we need to vote on them one at a time. First of all, let's vote on let's vote on the whole list. Okay. And then if that passes, then if someone wants to make a motion to amend the amendment, correct? Then we will vote on that. And then we will vote on the motion. Motion. I know you're a stickler for order. Absolutely. I got a lawyer watching me. Yes. Sorry. Take a Yes. Yes. Well, I need a second. Did I get a second? I I seconded. Okay. Thank you. Yeah. Motion, Mr. Jones. No. Mr. Meyer. Yes. Mr. Fountain. Yes. Mr. Self. Yes. Okay. Now, you want to skip the You want to skip amending the amendment? No. I I I think I Sorry. I want to amend the amendment. Okay. and add in um delete from the line out, delete from the crossout, right? Uh the department stores to include discount stores.

Yes. Yeah. He wants to put that back back in the acceptable list, right? And I need a second for that. No, I didn't cross it out. You didn't? I'm sorry. Then we don't need that. I I heard it and I didn't I skipped that one. Okay. Okay. Okay. So, we're good. I take that back. It gets a little complicated sometimes, folks. Sorry. You can check the tape, too. We need some coffee. Um, okay. So, now I need a motion for the amended motion. Resolution. Amended resolution. I'm sorry. Motion to pass the amended resolution. Right. PUD PUD25-3 as with the amended six and the amended schedule A additions A. Yeah. In schedule A. Yes. With the amended schedule Ahib with the amended exhibit A. Exhibit A. Got it. Mr. Try. Second that. Okay. I have a motion in a second. Now you can read it again. Mr. Meyer. Yes. Mr. Fountain. Yes. Mr. Jones. Yes. Mr. Self. Yes. Motion carries 40. And um we're looking forward to seeing that specific site plan. Okay. Please bring coffee when you come back for the uh planning department. Moving right on. Uh our second um public hearing is PC 25-5. This is case number PC25-5. conditional use on an application filed by Sheri Ron Shandra Mission 3153 Lance Road, Beaver Creek, Ohio 45432. The applicant requests conditional use approval to allow for an addition to the existing meditation center. The property is further described as book 5, page 6, parcel 197 on the Green County Property Tax Atlas.

Thank you. I I feel that there's a crowd here u making the presentation, so go right ahead. as many people as need to. No problem. Hello, my name is Elise Graves. Um, I just have a letter of attent intent to read uh the addition of an extension to existing building 3153 Lance Road, Beaver Creek, Ohio. An approval from the planning commission is requested for an addition of a fellowship hall and a residential type kitchen soft kitchen to the existing meditation hall building. The mult multi-purpose of this fellowship hall is to provide a space for spiritual and self-c care workshops, children's activities, yoga classes, and an eating area for attendees. The kitchen layout includes a basic range and oven for minor cooking and warming of catering foods. It also includes a sink for washing dishes. This extension to the building will be used by existing attendees who come to the meditation center and will not require any additional parking on the property and will not have any impact on the traffic of Lance Road. Thank you. Are are y are y'all done? Sorry. Um I'm Whitney Locker. I'm with Alliance Engineering. I did the drawings for the addition. Um this building was added on to in 2014, I believe. um around that time and the addition that we are propos so that addition was for the meditation hall. The addition that we are proposing would be the same

design that was put on in 2014 and this would be for the fellowship hall and we would also be adding on the kitchen. Um the kitchen would follow the design more of the existing house. Um, but as far as the fellowship hall goes, it would match the height of the meditation hall that was put on in 2014. Um, all the materials and paint colors would match that addition um, as to blend it all together and make it appear as one building. I can answer any of your questions, any other questions you may have in regards to the building design. Thank you. You're welcome, staff. Thank you, Colin Carville, city planner. Um, so we are here for this conditional use. Um, it's a conditional use because the lot is zoned for residential. Um, churches are a conditional use or places of religious assembly um are a conditional use in those zoning districts. So, any additions uh would require uh this conditional use that we're here for this evening. Um, so we're located at 3153 Lance Road, um, which is located on, uh, just roughly over 7 acres. Um, the two, uh, two additions combined will total 3,432 square ft. Um, and as mentioned, it will serve as the new, uh, kitchen kitchen and kind of worship uh, entertainment space for for them. Um just once again to get our bearings here, uh on the west side of your screen, left side of the screen, um is where we're at this evening. That highlighted parcel is where uh where this uh uh rel place of religious assembly is uh located. Just a more uh zoomed in aerial of the lot as that you were looking at earlier. Um here is a look at the site plan

itself. Um the uh blackened areas on the on the screen. Um those represent kind of the the additions um that are being proposed. Um they meet all of our setback requirements um for the R1A zoning district. Um so we're happy with that. Um here's a first look at the uh building design. Um this is from the southern elevation. Um I believe the southern uh elevation is probably the most impacted uh by the addition. Um those are the homes located on Waterhouse Drive. Um the worship area as the applicant mentioned is 21.5 feet tall. Um it's no taller than any other building uh or the existing building that's that's previously there. And all of the brick veneer, ephus, shingles, smart siding will all kind of match um what's existing. So it's a pretty pretty seamless transition there. Um there's just a look at all the uh the elevations from all different angles. Um, so we have the uh the east um and then uh from the north uh west and then south on the bottom there. There's only one access point to this site. Um and that's to Lance Road to the north. um the sanctuary between the two spaces um the the worship center and now this uh uh this additional space um seats roughly about 254 people. Um zoning code requires one space per every three seats. Um 85 spaces would be required for that. Um the site already has 96 spaces with four uh handicap accessible spaces. Um, so no accessible uh no expansion to the parking lot is needed, nor was one uh provided uh in this uh submitt package.

And just a couple final items regarding this uh conditional use. Um due to the size of this uh expansion, um we're not requiring any storm water management plan or calculations. Um and a final landscape plan will be uh reviewed um and approved by the city. Um the city will be requiring a little bit more of a buffer to the south there. Um we're going to be requiring some more evergreen trees. Um just a rough idea of what that'll look like as indic indicated by those green green blotches just to cover up kind of that addition um to the to the south there. Um but that's just kind of the small um last thing that will be worked out with the landscape plan um before approval of the zoning uh zoning zoning permit. So, we are recommending approval of this conditional use um subject to the seven conditions that I outlined in the resolution. Happy to answer any questions after the public hearing is closed. Thank you very much. Now, the public hearing is open for this one. Uh if anyone would like to speak in favor of, against, or simply ask questions, uh we will uh welcome your input. Excuse me. 1423 town hall. I live at the southeast corner of this. These have been great neighbors. Absolutely no issue. But I would like to see that. Go back one if you would. Right there down there in the lower left hand corner is a solid black line coming from a little black square. What's that solid black line? I'm sorry. So it's not a water drain or anything like that. Okay. Because the reason I asked that question years ago, they tried to build on this lot and we fought and fought and fought uh that there's a severe drainage problem off of it at times. U so I don't see this adding to that. Uh but any further work there's

going to be a drainage problem and we're going to get heavily involved if there's any more water coming off that cuz at one time they were going to put an 8ft deep uh detention pond on the east side going north and south above ground. Okay. So it's absolutely ridiculous to say there's not a water drainage problem off that. Uh but other than that, these have been great neighbors. No issue. Uh they used to have couple parties every year, which I haven't noticed lately. But uh no, there's no noise. It's it's nice group of people. And I've talked to a lot of the neighbors and they all feel the same way. Great. Thank you very much. Uh we'll uh we'll uh approach the drainage uh issue with staff uh once we finish with a public hearing. Okay. Others just you need you need to get up on TV here. Just to address that we have a retention pond on the site. So all our water goes to that retention pond and goes to the creek. Is that is that the the one you see upper right there? Yes. Yes. So we have retention. It's a it's detention or retention. No, retention. So, all the water goes there which runs off from the parking lot or the building and then it goes to the creek, but it's not wet all the time. No, it's not. Okay. So, it's a it's a detention pond. Took me years to keep them straight. All right. Okay. Thank you very much. Others? Last chance. Okay. I will close the public hearing, but I will ask if we had any written input. We did receive one email and the commissioners each received a copy of it. Thank you very much. I'm going to start on my right this time.

I don't have any questions. Okay. Mr. Jones, I have a question for staff. Yes, sir. So, I I see in the storm water detention section of this report that um the site does not require improvements to the current storm water detention. Uh oh, sorry. I wasn't close enough. Can you hear me? All right. Sorry. Um has there been any testing or validation done to to assume that the existing storm water detention can accommodate this this addition? Uh so we'll once we before approval of of the zoning permit um engineering will take a look at at the construction drawings and and determine uh make an ultimate final decision on that. But um I I spoke with Jeff and he he thought from the initial submittal package that one wasn't wasn't warranted here. Okay. Thank you. Thank you, Mr. Chairman. Um Colin, before I ask my question relative to the small black square of the kitchen, um we're in phase one or phase two of for conditional use or can I ask some very detailed questions? There there aren't phases for conditional use. This is a all catch all. I just want to clarify. So I I have two or three questions relative to the kitchen. Sure. So if you look at the plans submitted, which are very helpful. Uh thank you for preparing those. It talks about uh the food service area or dining area is going to be about 112 people just by my visual count and the kitchen's the small black box in the lower left corner of the site plan that's on the screen. So to accommodate those people unless it's all catered to order, we're going to be dealing with a kitchen exhaust, kitchen fan, kitchen noise situation. And I wondered are there provisions in what we would might want to have as a condition

since it's bordering even if it is appropriate setback bordering on residential homes for noise abatement smell abatement for the kitchen exhaust that's accommodating 112 people possibly capacity and what that would generate for that kitchen that would be buzzing to accommodate that kind of thing. Do we have that latitude with abatement issues towards the kitchen exhaust because it'll have to have some kind of exhaust. Yes. So those aren't um those aren't specifically outlined in our zoning code. Um so we don't really have those uh standards to to follow. I think it's more generic about noise pollution. Are we are we in our latitude to put a condition requiring noise and exhaust abatement from the kitchen exhaust system that will be set up or would that be a condition not privy to where we are at in our current process? Maybe that's Steve. Could you address that? Yeah, I'm just concerned for the impact on the residences downwind. Yeah, but I guess based upon what the apply said is it's going to be one stove and and catered food. Okay. I just want to make sure you've got seating for 112 people. Sure. I can add to that. So, we are uh this is zone for house and right now there's no kitchen at all. So, the kitchen we are putting in is just regular residential home kitchen. We usually cater the food. Sometime you need to warm it a little bit. So just regular uh uh basically regular appliances. No commercial kitchen as of now. And the nearest house you see the 100 it's at least 500 ft away. Five or 600 feet away. So it's a very large property. So I don't think any sound will go to that house. That's of exhaust. If you put a big exhaust as well, it it shouldn't go to any house nearby. I was Yeah, my apologies. I was just going with the plans as you submitted them, sir. And you're showing a capacity of 112 people in the dining

area. That's a fairly large crowd even if everybody pops into the one microwave you're going to have in the room. And that's going to generate fumes. It's going to generate exhaust that have to come out of that little black square. Right. So, from an engineering standpoint, are we in our latitude at giving a condition that would require uh baitment issues for noise and our exhaust fumes? Should that operate at capacity of 112 people? all at one time. I think the health department would have more jurisdiction over that. Should they Thank you, sir. should they design a commercial kitchen because what they're saying they're putting in there right now is going to be at a much lower level. If they want a complete commercial kitchen, then there are going to be a lot of other restrictions, okay, that they're going to have to comply with. All right. Including commercial exhaust and ventilation and lots of things. All right. Thank you, Steve. Uh Colin, one other question relative and then I'll be done. Mr. Chairman, uh relative to that the kitchen issue I keep bringing up because of the capacity of the design. To the right of the big rectangle where those two little trees are is the play area for children. And that is currently unfenced, wide open for obvious uses, very beneficial, I'm sure. uh once that food whether it's catered, microwaved or whatever is in operation, the capacity is going to be focused on that area just to the west of the children play area. Would there be any requirements in according to the conditions that the uh landscape planning and whatever that we might want to add some kind of a visual barrier uh to the kitchen area from the toddler area which without walking up to the screen if you look the lower right hand corner of the big rectangle you'll see the two tree outlines just to the right of that is the children play area. I don't know what capacity they are going to have, but that's exactly what I'm thinking of for also the right hand side. If you look where the two trees

are to the lower right of those two trees is the children play area. And I'm concerned with an operable kitchen, even if it is non-commercial, as the applicant has explained, uh that there could be a uh children wander, children move all around, and now we've got a fruit production situation going on for over 100 people. And could that be a compromise of safety unless there's at least a visual barrier that we might want to add in the landscape provision? So you're you're envisioning they don't show the children play area in there, but it's to the to the souththeast to the lower right of those two trees that you see in the lower right rectangle. Okay. Um it's just like one of our parks only there's no fencing or anything around it. It's just the Sure. I I think it's more um that play area is more accessory than anything. So I I don't think it from a staff's perspective, I don't think it's a major concern. It is. You're absolutely correct. I'm just one of the things we're doing here in this commission this is to point out things that we see and now you're adding a possible 100 more people in a focused area and children tend to with people in the room. they're wanting to associate with family members and there's kitchens and aromas and aromas that are coming out. I'm just trying to anticipate usages of the site that could easily be resolved with additional landscaping as correctly shown in this scheme. Yeah, I don't think at this time staff would require that, but if if the uh fellow board members uh would want that um certainly uh something that the board can entertain. Okay. Thank you. Thank you, Colin. Those are my questions, Mr. Chairman. Thank you. Okay. Thank you. Um I was actually on planning commission when we approved the the first edition in 2014 and I remember the drainage came up then and I believe that's when the uh that that detention pond was uh was

installed. So uh if the engineer our engineer says it's sized for the additional uh impervious space um if the engineer says it's good it's good. uh he's pretty good about this. Um so uh I think I think we're good on that. Um and uh as the one of our uh applicants pointed out, this is a uh this is a residential kitchen. It's not the kind of kitchen you would expect to see at a church. Uh our church has a huge commercial kitchen. Uh and that's not what this is. So uh I don't I don't really see it as a problem. And it definitely isn't by the size of the kitchen that the square alone is too small. But the room does seat 112 people and they're going to be there for something. Right. Understood. Well, if it was 30 people, but 112 has caused me to think. Well, it's the sense of the sense of the commission. So, uh, that's all I have. So, do we have a second helpings? Anybody? Yeah, I have one. Mr. Chairman, I want to know if now is the appropriate time. I would like to amend condition number three on landscape to reflect more of what we're seeing. Uh if this would be appropriate before we make the motion. Condition number three talks about a landscape plan. I would like to add a sentence to that existing number three. And the sentence number three would would read with specific attention to the southern and eastern side of the addition. or the 112 people, the large work with specific attention to the southern and eastern side of the magician rather. additional sentence

I really yeah I want to phrase what we're seeing already and add it to the right hand side and how would I say that in as few words as possible so it doesn't box our planning department in Sorry. Uh just say with uh with u specific specific look at the area to the south southeast and south. No, is that southeast? Yeah. Southeast and south southeastern part of the the southeastern corner of the addition of the main addition. Is that what you want? You gave me a good point. Let the uh sentence I'll try this. Melissa, I I have a question real quick. By by approval by the planning and development department, that's staff, correct? Yes. Yes. I should we let them give their final I mean which is why I don't want to box it in saying that you must have that. I'm trying to leave some latitude staff I think staff knows that we're interested in it. So if you want to uh to leave it up to staff I'm sure they they know the sense of the of the commission that we want that looked at. Yeah. That's why I was just going to add a simple sense with specific attention to the south and southeast corner of the addition. Okay, you got it. Whoever is drawing it now, thank you, Randy. That would be that would be Melissa. Oh, is Ry's drawing on the screen as well for the people at home watching% just say the specific attention to the southern property line. Is that what you're really talking about? Well, I'm trying to cover both the property line and the children play area. The children play area is to the east of the red circle that Randy Burket just drew. Southeast of the additional property, but not the southeast property

line. No. Correct. Yeah. So I think so that's why I left the property line out distinguish because the way I motion was property line. Yeah. Southeast vicinity of the addition of the furthest corner of the addition. Correct. Furthest eastern corner. for eastern and southeastern corner of the corner of the addition. That's what you're okay saying. I didn't mean to have it legal to you, Melissa. I have great confidence in Melissa's ability to get it, but I know Randy and Colin will take care of it. All right. So, what I make a motion. You have a you have a motion to You have a motion there and I need a second to the third condition. Can Can you read it? Okay. So, I have a final landscape plan shall be reviewed and approved by the planning and development department prior to the release of a zoning permit with specific attention to the southeast corner of the addition site. Yeah, it's both south. Yeah, it'd be both the south and south. South and southeast. Yes. Yes. self. Oh, selfies. So, we're we're seconding that motion. Well, I'm asking for a second. All right. I'll I'll second it. Okay. I have a motion and a second. You want to do that by raising hands, gentlemen? Call a roll. Call the RO. Mr. Fountain. Yes, please. Mr. Jones, I'm going to say no. I'm going to defer these for for planning and development. Mr. Meyer. No, Mr. Self. No, we try. Okay. Now I Now I need Mr. Yes. This did bring up something though. So

Colin, if you have folks, this is grassroots government at its best. So So you did say in the our packet that staff has proposed a condition requiring a line of evergreen trees to be planted. Yeah. Where's that condition? So, we thought with keeping that uh uh third part of the resolution broad um that would kind of catch all there. So, so you're just including that. Exactly. I didn't want to call it out specifically in there, just a box, but Okay. All right. That's fine. Thank you. Okay. Now, I would like a res a a motion for our resolution as it currently stands. Motion to approve uh PC25-5 conditional use um with uh resolution with the seven attached conditions. Okay, I have a motion. Mr. Chad, second and I have a second. Mr. Jones, yes. Mr. Meyer, yes. Mr. Fountain, yes. Mr. S. Yes. Motion carries 40 and we will be looking forward to seeing that new addition. Uh glad y'all are here. Okay, one more item gentlemen uh and audience. Um we have uh a u oh this is a lot split. Uh S25-4 All right. So, we have a subdivision here, uh, a lot split. Um, it's titled the farm phase 2. Um, I don't know the, uh, background on that, but that's what we're calling it. So, uh, just to get your bearings, we are on, uh, the corner

of Shakertown and Graange Hall Road. Um, the lot itself is 23.8984 acres. Um they are proposing to split this into three separate parcels. Uh parcel one is 5.0123 acres, parcel 2 is 5.095 acres and parcel 3 uh the largest one of the bunch is 13.8766 acres. Um it is currently zoned A1 agriculture. Um all parcels will remain zoned a A1 agriculture. Um I did my homework before this. Uh I just checked our land use plan. um it's all in a uh it calls for lowdensity residential in in that area. So um that might be subject to change once we uh finalize our land use plan at the end of the year, but um that's kind of what it's our land use plan currently calls for um for any type of uh development if we see in this area. So um just giving you a look at at that um parcel look uh here. So, um the larger, uh largest of the three is to the north, um with the two, uh two smaller ones, uh broken up to the south there. Um standard boilerplate conditions. Um approval on with the plan stamp June 17th. Um and the other two we've seen in most of our subdivisions here. Um staff is recommending approval with the listed conditions. So, happy to answer any questions that we have. I don't think the engineers here this evening, so uh we can try our best with that. I'm just going to throw this open, gentlemen. Uh, anybody have any questions or comments? I've got one quick one if if y'all don't do you have something. I'm sorry. That's right. I didn't mean to jump on you. No, I just had one one question for city or Colin. If you could put the site, I'm going with my Google because I was looking for more of a vicinity map. It's it's clearly a farm and they're subdividing it and that

makes me think because of their uh it might have been owned or be owned by uh Bethl Christian but it's clearly an area that's distinctly separate and if that's true can we assume that they're dividing it for future use of some mean or shape or whatever their purview is because they own the land but would that mean that since this is now zoning that we have to take certain things into consideration knowing that it's being subdivided for some future use. Do we want to talk about that use now or we just wait till they do something? We we are more reactionary as a department. So, uh we don't really know. They haven't expressed any intentions um for the property. Uh I just know that this was uh kind of the f their first step um since it's been sitting for a while. So, um I I think it's probably best to just wait and react to uh to what they come up with and what they approach us with. Yeah. The only reason I'm mentioning is because of the senior area behind it, which is to the right of the blue square. Uh that's high high income, high developed, and it's they might begin the process, especially with public hearings coming to say, why didn't you let us know at the beginning? Sure. That this was coming and it does it behoove us or we like you said in the first step and we just let it happen. Right. if if a resoning were to take place, they'd be properly notified. So, um that would be the more appropriate time to speak on on that. Yeah. Thank you. That that was my question, Mr. Chairman. Thank you. Don't run off. Uh just just a quick question. Um the parcel that is that really surrounds the the Bethl church now on three sides is that's the city owned that that new big detention pond, is it not? I don't know. I don't think so. I have

to get my camera time whenever I can. Yeah, there you go. Um even if you didn't get the memo about the light blue jacket today. Well, I I saw you guys and I ran down and got my light blue coat. Um, no, the one to the north, if that's where you're asking. Yes. Um, that is part of uh a 54 acre. If you combine that one and the property just to the east, those are two um properties that are owned by the city currently. Okay. And we're working on um on a project for that property. Right. That back back in the back though uh is where that new uh that large det uh detention pond is. Yeah, it's just off to the north of this aerial photo. And with the the creation of the the two 5acre lots, I mean, just because we create the lot doesn't mean the zoning changes. So, it's still A1. The only uses they can do, unless they came in for reszoning, would be all those that you can do on an A1. Um, and if you pull back the the uh the survey record, you can see the dotted line to the middle of that. That's that denotes a creek that runs through the middle of the property. So, particularly the one that's to the east is it would be challenging to do much with that in terms of improvements on the other side. Unless you invest a lot of money in building a bridge over the creek, right? And that's kind of why to the east of the Leo Brown property, the Traditions property, they own that. But there's there's it's just a big vacant property because that was like phase three of the duplexes, but the cost of the bridge is prohibitive um until they really get uh a full build out. It's it was the last phase. And so I would envision the same for this uh eastern parcel of the 5acre lot. I I go by that intersection many times a week and for a long time there was a sign that says uh future site of Bethl Christian Church. Yeah. And uh so apparently they are not going to build

the church there. No, the intent from what we understand is they're retaining the 13 acres to the north. Um they just didn't have use for the full 25 acres. Okay. So everything remains the same except it's now three lots instead of one. So right, no uses could be any different. This is one of Tom Polloquin's famous no-brainers. Okay. Any second helpings, gentlemen? Okay. Then I need a motion, please. Motion to approve S25-4 um with the three attached conditions. Mr. Chair, I second. I have a motion and a second and let's make it official and read the read the list. Mr. Meyer. Yes. Mr. Fountain. Yes. Mr. Jones. Yes. Mr. Silk. Yes. Motion carries 40. And gentlemen, if we have nothing else, Mr. Chair, I move to adjurnn. I have a motion. Second that and a second and we are at 703. Thank you.