City Council - Regular Meeting

Good evening, and welcome to the regular City Council meeting for July 27 2026. Go roll call please.

Councilmember Kern here. Councilmember Dewar here. Councilmember bills here. Councilmember literal. Councilmember Bales here. Vice Mayor Upton. Mayor Adams here.

Motion.

Motion to excuse Vice Mayor Upton.

Second. Motion and a second to excuse Vice Mayor Upton. All those in favor signify by saying aye. Aye. Opposed? Councilman Curran, over to you.

Rise, please. Thank you very much. If we could just bow our heads and be aware of the many challenges and problems that our nation faces, and most importantly, to give us wisdom in how we handle local government problems and do that in the best way that we can. Thank you.

We have an agenda before us. Any changes, corrections, additions?

Move to approve the agenda, Your Honor.

Second. A motion and a second to approve the agenda. All those in favor, signify by saying aye. Aye. Opposed? And we have a set of minutes from the July 13th regular meeting. Any changes, corrections, additions? Motion.

Motion to approve meeting minutes from July 13th.

Second.

I have a motion and a second to approve the meeting minutes from July 13th. All those in favor signify by saying aye. Aye. Opposed? Abstentions?

Aye. Aye.

All right, ordinances, resolutions, and PUDs. Ordinance 26-15.

Ordinance 26-15, an ordinance rezoning 22.3 acres from R1A, one family residential, and B2 neighborhood business, further described as Book 3, page 19, parcels 50, 51, 52, 53, 54, 55, and 66 on the property tax maps of Greene County, Ohio to MX-PUD 26-2, mixed-use planned unit development, PUD 26-2.

This is a second reading, so I think from staff. Anything more? Council?

Your Honor, I'd move to approve ordinance 2615.

Got a couple questions, Mayor. Sure. Forgive me, Councilman. Question for legal counsel. Condition 18 as written, are we okay with that? Simply listing as 60 feet. Does it need to be more detailed was my question.

30 of the page? It doesn't really have a page number. Well, it's all PDF.

30.

It would be good to add the word wide. OK. 60p wide. That was the intent.

OK. Appreciate it. From a legal perspective, I think that's a good idea. It's the hair spouse. OK.

I don't think that's administrative. I don't think we need, I mean, you want to be cleared up, let's just do a motion to amend and add the word wide to the end of condition 18.

Mayor, I move to amend condition 18. Minimum lot size in this PUD shall be 60 feet wide.

Second.

Okay, I have a motion to amend the original motion to make it 60 feet wide. All those in favor signify by saying aye. Aye. Opposed? No. Did you have any other comments?

I mean, I still look at the land use plan, the R1A in the very northeast corner. Mr. Fountain on the Planning Commission has asked for guidance from City Council on how we think through the land use plan as different projects come down. And this is one where there's just this piece of it that doesn't align with the land use plan. I'm okay with it because I really do like the change in the setbacks and the thoughtfulness between staff and the applicant on the updated plan, but it still troubles me that The land use plan specifically did not include that section of the parcel. Without a map, it's hard to describe for everyone. But that's my concern. It's not a reason for me to vote against it, though. But I will be looking for that at this specific site plan phase, is what I'll say.

Anyone else?

Is there a motion? I'll make a motion to approve ordinance 26-15 as amended. Second.

I have a motion and a second to approve ordinance 26-15 as amended. All those in favor signify by saying aye. Aye. Opposed? Resolution 26-32. Mr. Graham.

Resolution 26-32, a resolution declaring the necessity of maintaining improvements in certain lighting districts by maintaining the electric utility poles thereon and lighting the same with the electricity in the city of Beaver Creek.

GOOD EVENING. SO WE HAVE A NUMBER OF LIGHTING ASSESSMENT DISTRICTS THAT EXIST THROUGHOUT THE CITY. PERIODICALLY WE HAVE TO UPDATE THOSE ASSESSMENTS. REALLY THERE'S TWO GROUPS OF ASSESSMENTS. WE HAVE OUR ASSESSMENTS THAT WE INHERITED FROM THE BEAVER CREEK TOWNSHIP. THOSE ARE THROUGH THE MIAMI VALLEY LIGHTING, WHICH YOU AUTHORIZED THE CITY MANAGER EARLIER IN THE YEAR TO ENTER INTO A CONTRACT WITH MIAMI VALLEY LIGHTING FOR THOSE CHARGES OR FOR THOSE THE LIGHTING CHARGES. THAT CONTRACT IS FOR A SEVEN-YEAR PERIOD. THAT WILL INCLUDE MOST OF THE ASSESSMENTS THAT YOU SEE. SO WHAT YOU HAVE IN ADDITION TO THE RESOLUTION, EXHIBIT A IDENTIFIES THOSE LIGHTING DISTRICTS THAT ARE BEING ASSESSED, AND THEN EXHIBIT B HAS A DETAILED LIST OF HOW THESE ASSESSMENTS IMPACT EACH INDIVIDUAL PARCEL. WHEN THE SECOND GROUP ARE NEWER ASSESSMENTS, SO THERE ARE TWO NEWER ASSESSMENT PROJECTS WITHIN THAT LIST. THEY WILL ACTUALLY BE ASKING THOSE TO BE CERTIFIED FOR A SIX-YEAR PERIOD SO THAT THEY FALL INTO THE SAME GROUPING AS ALL OF OUR OTHER NEWER ASSESSMENTS SO THAT WE BASICALLY WILL STILL HAVE ALTERNATING ASSESSMENTS, BUT ALL OF THE NEWER ASSESSMENTS WILL APPEAR WITH ONE GROUP, WHICH WILL BE PRESENTED TO YOU NEXT YEAR. Those services are provided by AES and IGS, and that will let them fall in line with that assessment period. Like I said, this is a routine every time the Miami Valley Lighting and then every five years normally on our other projects that we're asking you. This resolution is to declare the necessity so that we can provide property owners with the information. Even though it's nothing new, it's a lighting assessment that they've had on their property for years. With that, I'll be happy to answer any questions.

I have three, Mayor. In the packet, it notes that the older assessments predate the city's existence. Do you have a greater history in terms of how far it goes back?

I do not. So what I have is a summary that was presented, that was prepared in the past, indicating that the Miami Valley Lighting District, so the assessments you'll get next year will only require a resolution. So this resolution will be followed by an ordinance, and after the second reading we'll ask that that ordinance be passed as an emergency so that we can get them certified in time. BECAUSE WE DON'T HAVE THE HISTORY TO KNOW WHETHER THOSE PROPERTY OWNERS WAIVED THEIR RIGHT TO NOTICE. SO THAT THE MIAMI VALLEY LIGHTING ONES ARE SPECIFIC WHERE WE DO NOT HAVE THAT INFORMATION. BECAUSE WE DON'T HAVE THAT INFORMATION, WE AS A SAFETY MEASURE DO THE RESOLUTION AND THEN THE ORDINANCE WHERE NEXT YEAR YOU WOULD JUST RECEIVE THE RESOLUTION.

Thank you. Second question, when you say newer, does any of this create an expansion of the program over and above resolution 17-26?

No. So they're done in certain time periods, of course, so we can update the cost of providing the electricity and maintenance of the poles and such. But no, this is still the exact same lighting projects. You know, if you're going to ask, could it expand it? Yes, there could be a split of a parcel. So you're sitting of 20 acres of land and you split it up to build new commercial buildings or even residential buildings. Well, the residential buildings, what you would do is that assessment exists at a certain dollar amount, but how you allocate that cost would differentiate. So if you had a house or you had a subdivision with 100 houses, you built 10 new houses, everybody would see their annual assessment go down, but those 10 new houses would, of course, get a portion of that assessment.

I appreciate the nuance in that. Thank you. Question three, any issues of collection or concern or feedback from citizens of what we should be aware?

There really shouldn't be because these are assessments that currently exist. They go on the individual's property tax bill as many other assessments do.

No major feedback?

I have not heard of any major feedback on assessments. Like I said, it's a continuation. Now, I will say that there is an increase in the cost this year, as I'm sure everybody realizes with their own utility bill, that the cost has gone up. In general, that increase was in that 21% to 24%. Appreciate your answers.

Thank you. Thank you, Mayor.

second sorry i have a motion and a second to approve resolution 26-32 all those in favor signify by saying aye aye aye opposed thank you resolution 26-33 resolution 26-33 a resolution accepting the amounts and rates

as determined by the budget commission and authorizing the necessary tax levies and certifying them to the county auditor and to accept the 2027 tax budget.

So this, as she just read, is the biggest part of this is the resolution accepting the rates. That's statutorily required. The County Budget Commission calculates those rates based on the information and we have to recertify those back to the Budget Commission. Tax budget, so it is required by Ohio Revised Code section 5705.28. and 5705.281 gives the Budget Commission the authority to waive the filing of the tax budget. In this case, for the second year, the County Budget Commission has waived that requirement. Traditionally, tax budget would be used to determine the need for your existing levies, your voted levies and side millage. And if you didn't have an alternative formula, it would be used to distribute to local government funds. THE COUNTY HAS AN ALTERNATIVE FORMULA AND THEY'VE WAIVED THE BUDGET FILING REQUIREMENT. SO REALLY THIS IS KIND OF THE OFFICIAL KICKOFF OF BUDGET SEASON. SO THAT'S KIND OF THE REASON WE'RE GOING THROUGH THIS PROCESS IN TERMS OF THE BUDGET. In terms of the information, the property taxes are based on the information we've received from the county auditor. Capital items are based on the five-year capital improvement plan, and personnel is based on our existing authorized positions. Generally speaking, the 26 numbers are rolled into the 27. These numbers will change significantly over time as the department heads work through the budget process and determine what their needs are for the current year. So property tax projections, you can see that the county auditor believes that we will see about a 6% increase in our general fund revenue and predicts, projects a decrease in our other levy funds. These are very conservative numbers, which I'm I would assume will be updated. I don't really know that we are going to expect to see a decrease in all of our voted levy funds. There have been no legislative changes that would indicate that's going to happen. But we'll work with county auditor on that. In terms of major changes, the income tax proposal is not considered in this tax budget. So that's not a change, but just to make sure that's very clear, this is based on our existing funding structure. It does include an allocation from the parks levy fund to the street levy fund for space utilized at the MMF building. There's new, I call it finance and HR software, but it's well beyond that. Our existing system, as we've discussed previously, is antiquated. Personnel expenses are expected to increase by less than what you would normally expect because in 2026 is a 27th pay year, which caused a 4% increase in those wages that only occurred because there was a 27th pay in that year. Marijuana excise tax is budgeted at $300,000, and the ODOT grant revenue is in the newly created grant pass-through fund that council approved. In terms of our projections, you can see these are our primary operating funds with everything else lumped in other. General fund does have a healthy balance, but remember it is a small part of the total city operations. It represents 13% of our total revenue. 10% of our total expenses and represents 24%, the cash balance represents 24% of all of the expenditures of all funds. Again, stress the importance that this is the only fund that gives us the flexibility and stability we need to operate if an emergency were to occur. These are the only funds that can be used if something were to happen to the police building that they did not have sufficient funds. Or going back to the example I know we like to use here is the tornado and that we weren't able to, we didn't have the funds in our street levy fund to clear the streets and stuff. So the general fund does give us that flexibility and provides stability. General fund revenue, you can see property taxes, while it doesn't make up over half like it does in most funds, it does make up a significant portion of the general fund revenue. Intergovernmental revenue is made up primarily of the state or the local share of state shared revenue, the local government fund. And I'll also highlight interest income while it's great now. change in interest rates that that number could decrease significantly and that would impact obviously 13% of our general fund budget. Police if it weren't for property taxes would not be operating. The other sources of revenue are fairly insignificant. You run into the same thing with our street levy fund. And with our street improvement, it's 100%. So parks, again, has a little more diversified revenue. Our property taxes still make up over 50%. Grants we received from the Senior Council on Aging impacts our revenue here. And then, of course, charges for services for participation in the various programs. We look at all of our funds, not just our levy funds, but all city funds. You'll see that over 50% is made up of property taxes. That grant's number fluctuates considerably from year to year depending on how many ODOT grants. The majority of that grant money is related to road projects. Expenditures, so again, capital is always going to be that those street projects are not cheap. It's always going to make up a significant portion of that, followed by public safety. And again, you can see general fund makes up just under 10% of our total expenditures for all funds. If you look at where we spend our money, like most other service organizations, personnel costs are one of our highest costs. Capital fluctuates from year to year based on street projects. Obviously we have other capital that we do, but streets kind of dictate those numbers. In terms of the budget process and timeline, probably the last two dates are the most significant. On November 16th and 18th, we will have the public, the council will conduct the public budget hearings where public input is welcome. And then on December 14th, we will have the budget presented to council for approval. THIS IS A LIST OF THE RATES AND THE AMOUNTS AS SET BY THE BUDGET COMMISSION THAT I WILL ASK THAT WE PASS THIS EVENING. AND THEN ONE OF THE THINGS WE HAVE HEARD A LOT ABOUT IS THE IMPACT OF THIS REAPPRAISAL. SO I JUST WANT TO KIND OF TALK QUICKLY. COUNTY AUDITOR WAS KIND ENOUGH TO SHARE WITH ME THE TENATIVE NUMBERS. BUT REMEMBER, THEY ARE TENATIVE NUMBERS. THEY COULD CHANGE. So kind of look at how this impacts our revenue and the property owners. So everybody's gotten their value notice. Auditors required to update values every three years. This is an update year that will impact 27 revenues. Keep in mind, legislators made a, they made a number of changes, but a couple of them I would consider really significant. One is capping the amount of revenue increase from reappraisal changes. on inside millage and on 20 mil floor millage, that is capped by an index amount over that three year update cycle. And then the other big change, which really doesn't affect the city, but it's important to remember, is that they changed the levies that make up the 20 mil floor. And like I said, to understand 20 mil floor would be an hour that we would have to spend together, and I'm pretty sure nobody wants to spend an hour with me. But most school districts will no longer operate at the floor because their emergency and substitute levies are not exempt from the floor. So most of these school districts are going to be over that floor millage, which means they won't get that automatic increase on the floor, only on their inside millage, which, like ours, would be capped. So if we look at the valuation changes, so real quick, AND PETE, THANK YOU FOR THE ADDITIONAL COMMENTS. SO CLASS ONE IS AGRICULTURAL AND RESIDENTIAL PROPERTIES, AND CLASS TWO IS COMMERCIAL AND INDUSTRIAL. SO YOU CAN SEE OVERALL OUR VALUATION CHANGE IS 18.5%. But 17% of that increase is related to reappraisal changes. This is important because, remember, only inside millage gets revenue growth from reappraisal changes at a capped amount. So 10% of our levies, that's what inside millage represents, 10% of our levies. will see additional money. The other 90% of our levies aren't going to see a dime from this reappraisal change. Now, all the levies will see an increase from the non-reappraisal or, as I like to refer to it, new construction changes. So everything's going to see about that 1% increase based on historical data. So again, just to point out, there is no huge cash windfall. The general fund represents, our inside millage represents a very small portion of our total millage. So the other thing too that's important is what is the impact on the rates? So you can see overall the tax rates are going to decrease 14%. This is the first year we've actually seen a projected decrease in the inside millage. Our historical inside millage is 1.4 mills. Based on the cap passed by legislators, that rate will actually go down to 1.31 mills, allowing us some growth, but a growth that's capped at an indexed amount. So you can see inside millage saw a 6% decrease in the rate, and voted levies see a 15% decrease in the rate. What does this mean? The average value in Beaver Creek went up 17%. It means your taxes aren't going to go up 17% because these rates have been reduced to eliminate most of the impact except for on inside millage. So how does it impact the city's revenue? Overall, we would expect the city to receive, and I included the income tax proposal in here in part to make sure the messaging we had when we said the percentage of revenue that we would be eliminating and the costs that we would be eliminating were consistent in this upcoming tax year to what we had said when the income tax legislation was originally passed. So you can see in this case we expect a revenue change of 2% based on our current funding model. AND BASED ON THE INFORMATION WE PUT OUT BEFORE, WE SAID WE EXPECTED A 50% REDUCTION IN OUR REVENUE. THAT NUMBER ACTUALLY DOES CHANGE TO 49% JUST BECAUSE THE INSIDE MILLAGE REPRESENTS A LARGER PORTION OF THE TOTAL MILLAGE ONCE YOU ELIMINATE THOSE PROPERTY TAXES. SO LET'S OBVIOUSLY PROPERTY OWNERS DON'T REALLY CARE ABOUT OUR REVENUE AS MUCH AS THEY CARE ABOUT THE IMPACT ON THEM. SO IF WE LOOK AT WHAT'S THE IMPACT ON THE PROPERTY OWNER FOR JUST THE BEAVER CREEK LEVEES, We had indicated that they would get a 52% reduction. Well, they still are getting a 52% reduction. It's just that dollar amount has changed. So we used the basis of $100,000 property value, but we did increase its value by 17%, which was what the average reappraisal increase was in the city. So you can see that the numbers work out to be about the same, that there is not going to be a huge increase AND OUR PROPERTY OWNERS FOR THE CITY'S LEVIES. NOW, IF WE LOOK AT FOR ALL LEVIES PAID BY CITY RESIDENTS, AGAIN, YOU SEE THE NUMBERS ARE FAIRLY CONSISTENT. IT'S STILL A 10% SAVINGS. YES, THERE ARE SOME SMALL CHANGES BECAUSE RATES, THE WAY THE RATES CHANGE, BUT ULTIMATELY YOU'RE STILL LOOKING AT ABOUT A 2% INCREASE IN THE value, assuming your property went up by the average, again, if your property went up more than the average, it's going to be impacted accordingly. That's kind of a redistribution of the tax liability. If Mr. Landrum and I have the only two houses in Greene County and both are appraised at $100,000, that two mil levy is going to generate $140, $70 from each of us because we share that liability equally. But if his value increases 20% and mine increases 10%, we no longer share that liability equally. And you will see a tax increase on that voted levy. And even though my value went up, I would see a tax decrease because we're still just trying to generate $140. Just real quick, dirty explanation. And with that, I am happy to take any questions.

I know we went over this a lot on Saturday.

Can you go back one slide, please?

Not necessarily, but I'll try. Now you do.

So my question or my point, just so that I understand, because it's a lot of facts, a lot of figures, a lot of assumptions and everything else, but if I understand what you have presented and what I've read in the packet, is that despite the reappraisal, If I have the average $100,000 house, it's been reappraised, and now it's worth $117,000. But in reality, my tax liability is roughly the same.

YEAH, I MEAN, AND IF YOU THINK ABOUT IT MATHEMATICALLY, IT KIND OF MAKES SENSE. SO YOUR INSIDE MILLAGE IS THE ONLY THING THAT IS SEEING THE GROWTH, RIGHT? AND THEN YOU'VE GOT TWO MILLS OF FLOOR MILLAGE THAT STILL EXISTS AT THE CAREER CENTER. BUT YOU'RE LOOKING AT ABOUT 17% OF YOUR LEVEES ARE TIED TO VALUATION CHANGE, EVEN THOUGH THAT VALUATION CHANGE HAS BEEN CAPPED NOW. LET'S JUST SAY THAT YOU'VE GOT A 17% INCREASE on 12% of your levies. So do the math, 17% times 12% is gonna get you right around that 2% range. So mathematically it makes sense, it's just people don't think about taxes in those terms. Right.

So yeah, as an elected body we hear a lot about the county reappraisal. and how it's gone up. And the automatic knee-jerk reaction is all of my taxes then are going to be going up 17%. And that's just not really the truth. It's a mathematical equation. It's a confusing mathematical equation. And it's important for us to be able to state with accuracy that, yes, your house may be appraised for more. but the impact on your taxes isn't going to be substantially more, or at least not 17% per 17%. Correct.

Yeah, I mean, substantially more, I guess, is in the eye of the beholder, but in terms of, yeah, you're not going to see that 17% increase in your taxes. Will you see an increase? Yes, I'm not going to lie. Yes, you will likely see an increase unless your value changed by significantly less than that.

Well, I appreciate the clarification, because I think it's important for us to understand it, as confusing as it may be, so that we can attempt to talk about it.

I'm just glad we have somebody like Mr. Graham that can explain it to us. Anyone else? I have a motion.

Your Honor, Resolution 2633, accepting tax rates, move to approve.

Second.

I have a motion and a second to approve Resolution 26-33. All those in favor signify by saying aye. Aye. Opposed?

resolution 26-34 resolution 26-34 a resolution authorizing the city manager to enter into an lpa federal project agreement with the ohio department of transportation for the project known as gre-cr25-2.67 grange hall road sidewalks project pid number 126390

Good evening, Mayor and members of the city council. I have two of these I'll be presenting this evening. So I've got one presentation that's got both of them in here. The first one, as was stated, was the Grange Hall Road sidewalk project. And I will get to that here. So just to start us off, there's two that I'll be presenting tonight. The first one is Grange Hall. As you can see, we are here. That's the star up on the screen. The Grange Hall sidewalk project is that circle that's being highlighted, or excuse me, the line that's being highlighted right now with the cursor. The other one I'll get to later is Haynes Road resurfacing, which is the big long red stretch up there on Haynes Road. So first I'll talk about the sidewalks. So the Grange Hall sidewalk project here is a project that will run from Creekside Trail down to 835 Research Boulevard along the west side of the roadway. That's a five foot sidewalk that would be installed with that along with curb, gutter, and storm sewer. The reason, too, why we were able to apply for this as five foot instead of having an eight foot walk is because we already have an eight foot walk for bikes impeds on the east side of the roadway. So MVRPC said that this was allowed as a five foot sidewalk. So I just wanted to clarify that with everyone as well. And some history with this. This was applied for with MVRPC in 2025 as the Transportation Alternatives Grant. This is also part of the MVRPC 2025 Long Range Plan as Project 53B, if anybody's interested in looking at that. This was approved by MVRPC in early 2026 and was scoped with ODOT District 7 in early 2026. Next steps with this after this LPA agreement is signed is Design Start is currently scheduled for 2028. It's 100% local funds, $115,000 is the estimate for that. Right Away could start as early as 2029 with an estimated local It's 100% local, $75,000. Construction can start as early as 2030. It's a 75-25 split for that federal versus local share. For that, the total federal share is $470,250 with the local match of $156,700. So with that, there is a resolution before you for this project. And I will take any questions.

And that is going all the way to Creekside Trail?

It is going all the way to Creekside Trail.

Because I know originally when we talked about it, there was going to be a gap there.

There was and that was one thing that we had discussed with MVRPC and ODOT to make sure that we could fit that by the piers for the bridge and it will fit through there. So there'll be some additional storm work for that low area to capture that water in there as well to get that to flow correctly and drain correctly.

And it connects on the other end

to what mr bales it does it connects so from 835 south it will connect into our current um grange hall road pedestrian project that we're doing right now which is an eight foot sidewalk along the west side of the roadway and then excuse me through spring house park it's a 12 foot wide multi-use path and that will connect all the way down to lukino park

One of the things that I think it's important to recognize is the title of the project is factual, but yet there's so much more to it. So you think, oh my gosh, whatever the total was, $700,000 for a sidewalk that's half a mile long. But yet there's storm, curb, gutter, all of that goes into it, which is probably quite a bit more expensive than the actual sidewalk itself. Thank you for the information.

I appreciate the update and the work on this project. We've been talking about it for a long time, so it would be nice to see the connection. Thank you for your work. Question for legal counsel. On the LPA document, it's dated January 13th of this year. Some of the information has changed, I noted. because it's for this document and then our next resolution as well uses the same document. Do we need a newer version or is this one satisfactory?

But I'm going to have to take a closer look at the agreement. I don't think there's probably anything necessary, but I'll take a look.

It's nothing really related to the project, just some of the factual information is now out of date. And so there's just been updates from the federal government within the document. It doesn't have anything to do with sidewalks, but I'm just curious if we needed a newer document.

Like I said, I'll take a closer look at it, but I kind of doubt that there's anything necessary. Thank you, ma'am.

Anyone else?

Motion. Motion to approve resolution 26-34.

Second.

Second.

I have a motion and a second to approve resolution 26-34. All those in favor signify by saying aye. Aye. Opposed? Resolution 26-35.

Resolution 26-35, a resolution authorizing the city manager to enter into an LPA federal project agreement with the Ohio Department of Transportation for the project known as GRE-TR63-0.00, Haines Road Resurfacing Project, PID number 126380.

Back again.

Back again. All right, so this is the second project for the LPA agreements tonight for these resolutions. This one is for Haynes Road resurfacing, like I stated earlier. This is going to be a mill and fill of Haynes Road, which is basically milling it off and putting back surface asphalt from Dayton Xenia to Kemp Road. With that, also there are 88, there are curb ramps that need to be brought up to 88 standards for the current standards. So those will be checked prior to construction of the asphalt being laid down and brought up to standard. There also is a little bit of curb along this project too, so we'll check that as well to see what potential curb repairs are needed with this project. Just went through all that there for you? Project history for this one, kind of the same as the last project. This one was applied for with MVRPC in 2025 under the surface transportation program resurfacing. They actually had resurfacing specific projects for the 2025 round of applications. We were successful in getting that for this project. It was approved by MVRPC in early 2026 and we scoped this one in early 2026 with ODOT District 7. Next steps for this one, once again, would be design and construction. Design for this one is 2029, 100% local funds. We're estimating $60,000 for that design. Construction start date is 2030 with a 60-40 split, federal versus local. Total cost estimate is about $1.3 million. Federal share at 60% is $790,560. the local match of $527,000 roughly. Two, just in case you're wondering why is this so far out too, that's when the funding is available. Unfortunately with NVRPC, with the way they do it, it's not available right away. Every once in a while we're lucky and that happens, but this one was, the funds are available in 2030. So if there's something that needs to be done, Emergency wise like a base repair or something like that ahead of time obviously we'll come out and get that taken care of ahead of that So with that any questions about this project To mayor have a legal counsel that the same applies as to the previous resolution I

Yeah, I just took a quick look just to refresh my recollection. These were drafted by ODOT, I believe. And I don't think there's much right to change anything in them. It's more of a fill in the blank sort of agreement. So there's one, I don't think you can change the terms with them. It's either take it or leave it. So I think we're all set.

Appreciate it. Thank you. And Mr. Smith, thanks for your work on this. Any feedback from the public? along Haynes Road?

No, we have not received anything yet. Other than calls that I get, hey, when are we going to have this road resurfaced? I get those every once in a while or a pothole or something like that that they would like to have fixed.

Thank you. I'd like to congratulate you because Haynes Road is a heavily trafficked road. All of our roads in the entire city eventually need to be resurfaced. And so to apply for and get When it's all said and done, nearly 60% of it paid for through a grant is spectacular. So I appreciate it, and you're saving our local taxpayers nearly $800,000. Thank you.

Thank you, Mr. Mayo.

Bales kind of beat me to it. That's all right. I'm kind of saving my comments until the end. The grants that you guys do are what make the city capable of keeping up with the wear and tear on our city. And I know it's a lot of work to get these grants consistently. And 2030 isn't really that long from now. So you'll be working on that right before you know it. I appreciate it.

Well, for somebody like me, 2030 is a long way to go.

Everyday counts, right? Who else?

Mayor, I move to approve resolution 26-35. Second.

I have a motion and a second to approve resolution 26-35. All those in favor signify by saying aye. Aye. Opposed? Clicker license.

Good evening Mr. Mayor, members of council. So we have a new liquor permit request. The Ohio Department of Commerce Division of Liquor Control sent notification of a request for a new liquor permit for Bubba's Holdings LLC doing business as Bubba's 33 at 2799 Center Drive. Required record checks were completed on three applicants and staff does not have any objections or concerns. Staff is recommending this application request move forward without comment.

Move to approve without comment.

Second. I have a motion and a second to approve the liquor permit without comment. All those in favor signify by saying aye. Aye. Opposed? Very good. Decision item. Second quarter financial report. Good to hear from Mr. Graham again.

All right. So quarterly recap. Not a lot of significant changes. I will say the golf course is doing a lot better at the end of June than what it did at the end of March. I'm guessing it's weather related. Our operating funds continue to operate above the 50% benchmark for revenues and are below the 50% benchmark for expenditures. Property taxes, there have been no changes. We expect to get our second half real estate settlement in August. Intergovernmental revenues. So last time we hadn't received our state rollback monies, but those have come in. They will probably come in again sometime September timeframe. Payroll is right now at 47% of the year based on pay periods and where they fall in the year. And then capital expenditures are still lagging behind a little just because they're getting caught up. They're usually on a monthly billing cycles for a lot of our major projects. WITHIN THE GENERAL FUND, FRANCHISE FEES, WE REDUCED THE BUDGET COMPARED TO THE PRIOR YEAR'S ACTUAL BY 7% GIVEN THE HISTORICAL DECLINE WE'VE BEEN SEEING IN FRANCHISE FEES. UNFORTUNATELY, IT'S UNDERPERFORMING BY 14%. AND THEN OUR MARIJUANA EXCISE TAX MONEY CONTINUES TO EXCEED THAT $25,000 A MONTH AMOUNT. AND THEN IN TERMS OF OUR EXPENDITURES, that are far below the benchmark. We have human resources and risk management, which is because we went most of the first quarter without a director in that office. IT is below that benchmark as we continue to implement some of the budget items that council included for network upgrades. AND THEN OUR DISTRICT LIGHTING, WE TALKED EARLIER ABOUT THE LIGHTING ASSESSMENTS. WELL, THAT'S WHAT THIS ACCOUNT IS PAYING FOR IS THE LIGHTING BILLS, BUT ALSO THE POLE REPLACEMENT. SO THERE ARE SEVERAL POLES THAT NEED TO BE REPLACED. IT'S MY UNDERSTANDING THEY'VE BEEN ORDERED, BUT WE HAVEN'T BEEN DELIVERED YET. SO THAT'S AN EXPENSE WE HAVEN'T RECOGNIZED. Police, other revenues are up, due in large part to Dillard's using the extra duty reimbursement for officers. And emergency dispatch has exceeded its 50% benchmark, but that was primarily a large project to upgrade dispatch stations, which has been completed. So it wasn't really an annual item, it was based on that contract. WITHIN STREETS, LITTLE BEHIND ON THE INTERGOVERNMENTAL REVENUE IN PART. THERE WAS PERMISSIVE MOTOR VEHICLE LICENSE MONEY THAT GOES TO THE COUNTY ENGINEER, AND WE HAVE TO APPLY TO RECEIVE THAT. THAT HAS NOT BEEN RECEIVED YET THIS YEAR. I DON'T KNOW IF IT'S BEEN REQUESTED OR NOT. AND THEN BUILDING FACILITY AND MAINTENANCE IS AHEAD OF THE BENCHMARK DUE IN LARGE PARTS TO FUEL PRICES AND OTHER ENERGY COSTS WHERE THOSE EXPENDITURES ARE HOUSED. PARCC's intergovernmental revenue is outperforming the revenue because of the Council on Aging. addition to their quarterly support that they provide to parks they also gave us a grant for to purchase to go towards a new vehicle that was a lump sum amount so that that's above ahead of schedule in terms of that 50 benchmark charges for services are at 71 percent of the budget again a lot of that's timing summer programs for revenue coming in the On the other side, recreational programs are below the benchmark. But again, it's timing of paying for those summer programs as we get invoices in to pay those. Golf has a record number of rounds, 16,994. That's 3% higher than last year. And revenues are up 9% due in part to some changes in the pricing schedule. With regard to investments, With the property tax elimination not going on the ballot in November, I told you previously we were restricting our investments to three years or less. We've opened those up back up to the statutory maximum of five years. Short-term rates are down 14% compared to the same time last year. But they are up 1% compared to the end of the first quarter of this year. And most of our investments continue to be held in Star, Ohio, which holds 72% of our investments. And, of course, they're based on current market rates. And with that, I'm happy to answer any questions. Questions?

I just want to say thank Mr. Graham for being here from the Beaver Creek. You're you're happy. You're so you're so good at explaining things to people who are not in the financial field in a way that others can understand it. And I can't say enough how much I appreciate and you've always been able to do that. Go back when I remember talking to you about things in the county. So that's all I want to say is thanks.

I think we all echo those sentiments. Thank you. I appreciate that. We appreciate you being here with us because it helps us out a lot. You kind of let us know about things that we need to know before it happens rather than after it happens. Anything else?

No, I'll move to accept the second quarter financial report. Second.

have a motion and a second to approve the second quarter financial report all those in favor signify by saying aye aye opposed now we come to that time in the program for citizen comments and i think a lot of you that are here know the drill but i'm going to go over it again just to be on the safe side uh when you come to the podium state your name and address you'll have three minutes and can have up to six minutes donated to you by someone else in the room so Don't let everybody run at once.

Brian Monette, 3160 Shaker Town. I'm giving my minutes to Heather.

I'm shivering. I'm sorry.

By the way, before you start, how did your lemonade stand go?

Shut up, she made $210. Did she really?

Wow.

I'm quitting my job.

Yeah, I saw that on Sunday.

I know, I'm like, come on, we're all in the wrong business here. Seriously, I'm shivering.

That's great.

okay heather harvey 3180 shaker town good evening mayor and members of city council i'd like to start by informing you about a phone call between the city engineers and i that took place in 2019. it was at that time that i became aware of the plans for shaker town road i immediately called them to inquire about how my property would be impacted when i was told that my portion of the road was not in the current five-year plan and they couldn't stay for certain if it would even be in the next five-year plan I asked what could be done to prevent any development on my portion of the road, and what I was told was not to worry about it because it, quote, wasn't any plans at that time. I was told that more information would be coming and that if enough people came forward, the city would have to consider a no-build option. I asked about attending meetings to voice my concerns and was once again told not to worry about it because it, quote, wasn't in the five-year plan. So here's the problem. Way back then, I really should have been coming to these meetings, but I was discouraged from doing so. It wasn't until February of 2025 that any of us received the, quote, more information the engineers told me about in 2019. Do you see my frustration? We were denied any opportunity to have an open dialogue with you all about this project. By the time we were made aware of it, it was too late. Time and time again we show up, we ask questions, we raise concerns, we point out oversights, we correct errors, and all we get in return is blank stares. The overall tone from the city is dismissive. It shouldn't be my job to show up week after week to ensure that you are receiving accurate information. Last I checked, I'm not on your payroll. Ironically enough, when I asked the engineers why they continued to trust Wolpert after I pointed out several oversights, their response was, quote, this is why we have these meetings, so that you all can help with the project. First of all, they didn't arrange any of the meetings we had with them. Every single one was requested by us. Second, it should absolutely not be on us, the homeowners, who are not engineers, to design this project. But alas, you have me, Heather Harvey, registered nurse, to thank for pointing out the excessive drainage concerns and the misalignment of JL and Merrick. So should I be expecting compensation for my contributions from you all, or should I contact Wolfert? Ultimately, this city should be able to rely on the hired engineers and city manager to catch these things. But that hasn't been the case. My concern stretches far beyond this 0.68 mile project. If I've identified countless oversights, errors, and inaccuracies in our project, how many exist throughout the entire city? It's unacceptable to stand up here and state that errors may have occurred due to measuring wrong on a piece of paper. It's their job to get it right. That's what they do for a living. That's what we pay them for. I can't call a doctor and say I've administered one medicine but give a patient another. I can't measure a wound and document that it's a completely different size. I can't educate a patient on the importance of following a 2,500 milligram sodium restricted diet when clinical evidence supports a 1,500 milligram restriction. Do you see how details matter? Here are some examples of the inaccuracies that they have presented to you and to us. The responsibility of the shared use path, the distance of Lisa's barn to the current road, the size of the existing right-of-way, traffic count data, the number of trees that are impacted by this project, the number of rear-end accidents or, quote, lack thereof, The time frame of this project, placing blame on ODOT and MVRPC, reporting to Mr. Landrum that Gary and I were the only ones upset during our meetings with them, I could go on. But that should be more than enough to prove my point. I'm not saying these were outright, intentional errors. What I am saying is that not once has anybody admitted to a mistake. Not once have we received an apology for being misled. This is unacceptable. In normal business, this is exactly how you earn poor reviews. This is how businesses get shut down. Is this the reputation you want? Do you know what my favorite part of driving on Shaker Town Road is? Driving under the beautiful tree canopy just outside my driveway. I'm sure it sounds silly, but this world is often an ugly place. And it's nice to still be able to find joy and see the beauty in nature. That canopy, along with several other trees, will be destroyed because of this project. I'm genuinely concerned about how this will impact driving west on Shaker Town. Those trees provide a decent filter to block out some of the direct sun that obstructs safe driving. Just something for you all to consider. You heard it here first. Tonight the engineers said ODOT and MVRPC approved a five foot sidewalk. Can you believe that? Because there was already an eight foot one in place. And this was approved as of early this year. So you need to push back on our behalf and ask why they demanded we have a ten foot and a five foot on our project. Not doing so will speak volumes as to how much you truly care about Shaker Town versus Grange Hall. Lastly, I'd like to inquire about the acquisition proposal I received. I was told that a third-party appraisal company was hired. No current appraisals were done for my property. Instead, data from the 2023 county valuation was used. I just received an updated valuation from the county and I'm curious why 2023 data was used when this project doesn't start until next year. I stand in firm opposition to this project and respectfully ask that it be immediately canceled. The city should not be concerned about missing out on grants for one year's time. You all have plenty of work to do, already in the works, and more than enough to keep you busy. I looked up the number of grants we have compared to neighboring cities, and it's insane. Let's focus on getting current projects up to date and completing the remaining ones we have before applying for anything else. Thank you.

Thank you.

My name is Nhu Dang. I am at 3170 Shekataro. Good evening mayor and council members. I appreciate the time you give to serving our community. However, I want to express my disappointment that many of concerns raised by residents about the road widening project seem to go unheard week after week. Citizens come to these meetings, share their thoughts, ask for meaningful consideration, yet it often feels though our voices are not made a difference. We understand that difficult decisions must be made but it comes at the expense of families and neighborhoods that have made Beaver Creek such a wonderful place to live. We also hope that public input is generally considered not simply heard and then set aside. Listening to citizens is an important part of public service, but acting on our concern is what builds trust between council and community. I respectfully ask the council to demonstrate that our concern matter by showing community how our feedback is influencing your decisions. Thank you for your time.

Thank you very much.

Larry Hill, 658 Waverly Drive. How are you today, Mr. Mayor and Councilman? You're going to speak?

Oh, we're fine.

Oh, you just nodded. I didn't know.

Well, this is not a back and forth. I mean, this is.

I'm against this. Yeah, I've said it every time and every meeting. I think that you're taking beautiful Beaver Creek and making concrete city out of it. We don't need no sidewalks over there. We need you to just leave it alone. We're real pleased with what we got. You heard all these other public come up and tell you the same thing that I'm telling you. And I appreciate if you would think about it and disregard it, cancel it, use the money somewhere else where we need the roads fixed. That's all I got to say and I thank you.

Thank you very much.

Bob Trout, 2187 Bassett Court. First one I'm going to be talking about is Ordinance 2615. And I just want to highlight that what I did not see in there for sub area A or C did not specify the number of units for defined and quantified How many units they plan on putting in that small area. Leaving it unknown makes, it's a big red flag because they can put anything they want. So we didn't get to comment, so I'm just putting it out there. My second part has to deal with the amount of minor construction to make little hodgepodge changes to particular areas. Shaker Town Road's one of them. They plan on doing an 800-foot improvement with sidewalks over on Lance Drive in the future. This city council is allowing Beaver Creek to turn into a Frankenstein city. I live over in Hunter's Ridge, but I drive all over the city, and I see little spots of stuff that's improved and looks nice. I will admit that. And then 800 feet later or 1,000 feet later, I'm back to seeing the same thing. And both look good, but the difference between the two, you are allowing this city to look ugly. It's the presentation that we do to the outside world is important also. Now, I don't know, other than the fact that the city council is the one that votes yay or nay on these things, that somebody is putting in recommendations. It needs to stop, and you folks need to take control. But we need to look at things very wisely. And if you're going to make an improvement, take care of the whole doggone road, not just little subplaces of it or anything else. It's ugly. It's terrible. And it interferes with the public. You have no idea how much pain it is for us to have to go to detours and everything else and the unfortunate extensions on some of the projects. Think about your constituents out here. But if we need to cancel some of these programs, we need to cancel some of these programs and divert our resources and use it a little bit more frugally and get a greater benefit. Thank you very much.

Thank you.

Lori Villani, 710 Carlsbrook Drive. The last time I was here, I asked about the whole 10-foot sidewalk thing, and then the gentleman came up and said, well, 10-foot sidewalks is because ODOT and MVRPC say it should be that way. And I think the thing is, I mean, I kind of feel like a two-year-old, but I say, like, why? I mean, why are they saying it? You know... I don't really get a, we don't get a reasoning, and I guess my, I would like to know if there's a justification for why Shaker Town should have wider shared use paths than North Fairfield does, which I know are eight foot because I got out the car and measured them. And we also talked about, there was mention made of liking to have five acres of property. I know there's some properties along Shaker Town that are five acres. My mother, who unfortunately wasn't feeling well so couldn't come tonight, Her just got a little half an acre that she's lived on for 55 years. And she would just like to keep her little half an acre intact while she still lives there. So, I mean, I just think, I just wish that her property could be left alone. She's being affected on both sides. She's a corner lot. And she's being affected on both sides of her corner lot. She also got her property offer from Colon. And her property, I think that's how you say the name, and her property values was compared to three empty lots in Beaver Creek, which I don't understand. I mean, I'll address that with him. I'm not an appraiser. Her lot is certainly not empty. But I just found it interesting that we're looking at the paperwork, and there's three empty lots. And they're figuring out the value of her acreage. I don't understand that. And my husband and I actually commented recently about how rarely we see police cruisers in our area. I'm sure they're there. This is not a slam on the police, but it's thinking it's probably because they're just not that much of a need. There's a lighter volume of cars there, especially after the reconfiguration down by Factory Road. I often, I don't want to see, I live on the north side of Shaker Town, or we do, my mother lives on the south side of Shaker Town, and quite frequently, probably a couple times a week, I'm riding my bike across Shaker Town, I'm driving our lawnmower across Shaker Town, because we still mow her lawn, and I rarely have to stop for passing cars. I mean, I slow down, look both ways, obviously, and go on ahead, because there's just not that many cars there. not enough to justify the expenditure and destruction not only of her pin oak tree that's roughly about 80 foot tall but over a hundred other trees that are as was pointed out it's just as a nice shaded area as you drive down that area of Shaker Town and nobody can remember any issue of somebody turning left onto Merrick and left onto JL at the same time that would be a cause for moving Merrick over it just has not happened and she's lived there as I said for 55 years I think We would have been aware of that. In the words of an old song, you're destroying and paving our paradise, but instead of putting a parking lot, there's going to be three lanes and curbs. We live in a republic, a democratic republic, and we're coming to you each week or to every several weeks asking you to please cancel this, and I respectively am asking you once again to please cancel this project. Thank you.

Thank you.

Thank you for the time this evening. My name is Joe Villani. I live at 710 Callsbrook in Beaver Creek. I'm here instead for my mother-in-law.

My wife just talked.

I think the biggest concern many of us might have on this project is the absolute necessity for it. Now I understand projections and visions by city engineers and the council, but even those should have some kind of hard data behind them. And I think most of us feel like we don't see the hard data. As been expressed previously, if there was some kind of long-term study that said over a 10-year period, there was this exponential increase in traffic or accidents and casualties and such. I think most of us would say, no problem. Safety is of primary importance, and we would all go for that. But we feel like we haven't seen that. And just from personally, as my wife just said, we live there. We just don't see the traffic. We don't see any incidences, anything like that. And I appreciate and respect the council and the engineers department. You guys do a great, great job in this city. But I think not every project is the same. And I think that .6 mile, I don't think there would be any difference if that project did not go through. Yes, I understand there's a It was done on one end and the other end, and uniformity may be the thing here. But really, if it was not done, we feel like it would not affect anything. So I also ask that you cancel this project. Thank you for your time.

Thank you.

Hello, Mayor and City Council. My name is Linda Dunkel. I live at 3040 Shaker Town Road. I am here speaking today in opposition to the Shaker Town Improvement Project ID number 119964. Your engineering department published two primary objectives to this project. That is to enhance roadway safety and pedestrian safety. As I presented at a prior city council meeting, The Shaker Town Road crash data from January 2021 through June 2026, or five and a half years approximately, indicated that there were 16 listed citations, one of which was non-valid, and five of which were deer strikes. So bottom line, there were 10 vehicle issues in five and a half years, or less than one every six months. Furthermore, there were zero pedestrian accidents over the same five and a half year period. Clearly, the two objectives to this project, as published by your engineering department, are non-issues. But you are permitting your engineering department to spend four plus million dollars on this Shaker Town Road improvement. As a concerned citizen and resident of Shaker Town Road, I am asking you, Mr. Mayor, and each of you city council members to cancel this project. It benefits no one, and it has no purpose. Thank you.

Thank you.

Maggie Winnette, 3160 Shaker Town Road. Hello, Mr. Mayor, Beaver Creek City Council. I would like each of you to understand that this proposed Shaker Town Road project has no benefit to not only the residents of Shaker Town Road, but to any person who may have the cause to use this two-thirds mile roadway. It's a waste of grant money and local taxpayer money. This money should be allocated for Beaver Creek roadways that need improvement. Shaker Town Road does not. In closing, I ask that you, Mr. Mayor, and each one of you council members to discontinue the Shaker Town Road project. Thank you.

Thank you.

Mayor and council members, my name is Laura Keller. I live at 3140 Shaker Town Road, and I We are kind of all repeating ourselves, but we all have the same exact issue. This project just isn't necessary. We live on the road. We don't need a turn lane. We saw that it would probably be a continuance from where you started at Fairfield. But one of the things I've noticed is there's no consistency. We have North Fairfield, a busier road. They have a sidewalk on one side. The other side that's more residential does not have to have a sidewalk. We go from eight feet. We go to four feet. We go to five feet. We go back to eight feet. We go down towards the mall. And it gets wide again. It gets narrow again. On our road, we've got some blacktop. We've got five feet on one side. We've got eight feet. So why are we actually getting 10 feet? This will look like a road in front of our yards. When people come down through there, do you think they're going to say, oh, I want that house. It's got a road in the front yard. It's extreme, and there's no need for a sidewalk. And we get inconsistent stories every time. Our first open house, about our improvement, we had eight foot on the south side, five foot on the north side. Then we had possibly no sidewalk on the north side and five foot on the south side. Then all of a sudden we've got 10 foot that's going to go straight over to the curb. Then we're going to have two feet of grass, but then we're told that it's not going to take up more of our front yard. Then we get a diagram that shows where our front flower bed is by our turnaround. We're going to have two feet of yard. We still need some kind of a turnaround. We're not going to back into that said turn lane so we're we don't need the project I don't understand could we consider just not doing it I was at first expecting it to be a continuation that continued down but it's going to stop we're going to have oh we have an important barn so we're going to stop it there and everything and it does look like the previous gentleman said it looks like Frankenstein or a patchwork quilt or something we have no consistency and why do our main roads need if there's no there's no place to walk to there is no place to walk to people can go through the plats on their bikes they can get to the bike path that's safer they're going to do it anyway they're not going to use this pathway thing that you want to put in our front yards this is a residential area that we're talking about here and it seems very disregarded that this is our homes and how much this matters to us. The value of our homes, and then we get our taxes raised, and then the value of our homes go down at the same time.

Thank you.

Thank you.

Mayor, council, I'm Bill Keller, 3140 Shaker Town. We've provided facts. We've provided documentation regarding the loss of our mature trees, the unnecessary 10 foot width of this path, and the direct negative impacts to our private properties. The issue tonight is no longer a lack of information. The issue is a refusal by the council to fact find, to compromise, or to act on the information we have repeatedly brought to the city council. When the community presents valid structural flaws regarding a $3.2 million project, ignoring those flaws becomes a choice. For a city blindly without addressing the local property impact is not just frustrating to us, it is physically irresponsible to every taxpayer in Beaver Creek. We have never asked to completely halt the project. We've asked for a common sense scaling back that saves municipal funds, saves our yards, and preserves our neighborhood character. Since our data and our requests for compromise have been met with silence, we're shifting our focus to absolute accountability. We're here tonight to ensure that when the construction issues, drainage problems, property damage we predicted begin to manifest, the public record will clearly show that this council was warned. Every vote to move forward with the Shaker Town Road project without further study is an explicit vote to dismiss the neighborhood's voice. We've done our part as citizens to engage productively. Now it is on you. Your decisions tonight will mean a matter of public record and public discussion well into the future. It's on you guys now.

Thank you.

Good evening, council. I'm Stefan Klipper of 472 Georgia Drive in Xenia. I'm speaking in support of my mother and father-in-law, Bill and William Keller. I would like to begin with the statement that this project was not voted upon by the constituency that lives there. And as was previously stated by another speaker, the goal of the project aims to enhance both roadway and pedestrian safety and accessibility. So let's speak about roadway safety. As was previously stated, Those incidents that were mentioned, none of them involved pedestrians. And the proposal, I have a map here. This purple line is the proposed permanent expansion of the roadway and the sidewalk in front of my in-laws' home. As you can see, they currently have 67 feet in front of their house from their living room to their street. During construction period lasting a year and a half from spring 2027 until fall 2028, they will have roughly 18 feet from the temporary easement to their living room or roughly about the length of my pickup truck. Once the project is complete, they will only have about 37 feet or roughly almost 50% decrease in their front facing property or roughly the width of this room here. When these time and time again safety concerns were brought forth to the council about traffic and speed, the city responded in kind by reducing the speed limit from 40 miles an hour down to 35 miles an hour. I can say as a former irresponsible teenage boy, that does nothing for safety with a two and a half ton truck. In fact, once the project is completed, a widened roadway, people will not slow down, they will speed up, seeing that they have more room. So, this does not address safety. In fact, I would argue, this worsens safety. Returning to the second point, accessibility, walkability. As my mother-in-law just stated, there is not the foot traffic necessary. There is nowhere to go. I also have a map that shows this. As you can see here, this is an overhead of the affected area. You have a church, another church, another church. Three churches. There's no businesses, there's no recreational activities, there's one park to the north that is not in the affected area. So I would like to again state there is no purpose to this project other than to spend grant money an estimated 1.6 million of local funds from taxes and property, and $2.75 million from federal grants and state grants, totaling up to $4.38 million. As was previously stated by Mr. Graham, who opened this meeting, the city of Beaver Creek fell woefully short of the necessary emergency funds to recover from the Memorial Day 2019 tornado. I feel it would be a much better use of the city's funds to put this into a rainy day fund for such emergencies. Especially, as we all know, we've been having a much more active severe weather season.

We've reached the time. Just come and state your name and address.

My name is Christy Clifford. I live at 472 Georgia as well, and I donate three minutes of my time.

Thank you very much.

As we all know, we have had a much more active severe weather season this year. That will only continue. Some years will be worse, some years will be better. I think we're all apprehensive about potential damage. And I believe those funds would be much better spent towards that. Additionally, we must consider the value of life that this imposes upon. Returning to the project map, you can see under the temporary easement during construction, There's only 16 feet from the front wall of the home. Working a blue collar job, I know that machinery is loud. OSHA requirements state that anything over 85 decibels for a prolonged period of time requires hearing protection. Construction equipment is loud. Also too, how is anybody supposed to get in and out of their property while this construction is going on? And how do we know that the construction projects will only last for the proposed year and a half? And even then, a year and a half is a long time to have your yard dug up, to have construction equipment in your front yard. And if you own pets, like a dog, they don't like other foreign objects being in their yard. They go off constantly. Who wants to deal with that for a year and a half at minimum, if not longer? respectfully ask that you reconsider this project, that you reconsider the allocation of these funds, and that you take into consideration the lives of your constituents that you're imposing upon. Thank you. Thank you very much.

Good evening. My name's Kelly Campbell, and while I don't live on Shaker Town Road, I do live in Beaver Creek, although maybe we should start calling it Beaver Crete. I care deeply about how our city chooses to invest the money that we've entrusted to you. First, I want to thank Councilmember Bales for his comments during the previous session about slowing the process down and taking another look before moving forward. Whether someone ultimately supports or opposes this project, I think it's encouraging to hear a Councilmember acknowledge that it's worth asking whether we're on the right path before making a permanent decision. And that brings me to what I believe is a larger issue. During the discussion there were questions about what the grant requires and why certain elements of the project are included. I understand that grants often come with conditions, but I would respectfully suggest that we're asking the wrong question. The question shouldn't be, what does the grant require us to build? But rather, what does Beaver Creek actually need? We should build projects around our community's priorities and not around grant requirements. If a grant helps us to accomplish those priorities, that's wonderful. But if the only way to use a grant is to build something larger, more expensive, or more disruptive than the community actually wants, then maybe that grant isn't the right fit for that project or this community. A grant is a funding source. It shouldn't become our planning philosophy. Good stewardship starts by identifying the best solution for Beaver Creek and then finding funding that supports that solution, not the other way around. I also hope council considers how this project fits into the bigger picture. Last time I spoke, I told you about in my neighborhood that we've been asking about installing speed humps, but we've been met with being told that traffic calming measures are expensive and they're difficult to fund. So it's difficult for me as a taxpayer to reconcile hearing that message while we're considering spending millions of dollars on a project that many of the residents here that are most effective have asked you to reconsider or scale back. And that raises an important question about priorities. Are we investing where the need is greatest? Or are we investing where the funding just happens to exist? Those aren't always the same thing. I'm also not here to argue against pedestrian safety. If this project were a mere modest proposal, maybe just a sidewalk on one side of the road, or if other measures address the specific concerns while preserving trees and minimizing impacts to homeowners, I could support that. Sometimes the most fiscally responsible decision isn't the biggest project that you can build. It's the one that delivers the greatest benefit with the least disruption. I respectfully ask that you take the time that Councilmember Bales suggested. Pause. Ask whether this project in its current form is truly the best solution for Beaver Creek, not simply the solution that best fits the available funding. Every dollar you spend belongs to the taxpayers. Every decision you make shapes our community for decades. I hope you'll choose the project that best reflects Beaver Creek's needs, not just Beaver Creek's grant opportunities. Thank you.

Thank you very much.

My name is Casey Bechtel, 3000 Shaker Town. I'm donating my time to Gary Dunkel.

I've confirmed that he lives at 3000 Shaker Town.

My name is Gary Dunkel. Good afternoon, Mr. Mayor and City Council. I live at 3040 Shaker Town Road. I speak here before you today in 100% opposition to the Shaker Town Road Project ID number 119964. As an opposition group, we have brought up many issues over to this group over the last 18 months, but we can't get a consistent factual information exchange going because of the dialogue we're hand tied here with that we do all the speaking. You guys just sit up here and nod your head sometimes and sometimes shake your head. So that's really not been effective for us to drill down on the issues that we have going. And those issues, and you've heard them again, but I'm going to read through 20 of them. Again, as brought up again tonight, three of the primary concerns in going after this grant were automobile safety, which we proved is not an issue, pedestrian safety, which we proved is not an issue, traffic counts, which we proved is not an issue. They're half of what they were six years ago. The 2019 thoroughfare plan, which was the basis for this grant, doesn't even exist anymore because it existed when Shankertown Road connected to 35 and traffic counts were twice what they are today. The fifth issue is declaration of homeowner, or devaluation of homeowner properties. Again, it's going to take 10 to 20% off of every homeowner's property in this room that lives on Shaker Town Road. We talked about an escrow account, and I haven't seen any escrow accounts set up yet. We talk about increased liability that a 10-foot pathway is going to make in front of my house personally. 10-foot, 300-foot frontage I have on Shaker Town Road. Met with my corporate insurance company two weeks ago. And they're telling me I need $2 to $3 million liability insurance to take care of the e-bikes that are going to zoom up and down that 10-foot sidewalk. And God knows what else is going to zoom up and down that sidewalk. Is the city going to pay me, reimburse me for that? Probably not. So again, that's another loss that I, as a homeowner, am going to incur because of this project that's on the table. Number seven, the destruction of the general aesthetics of the Shaker Town Road area. Number eight, the loss of 125 trees. Number nine, the light pollution issues. Ten, the noise pollution issues. Eleven, the last loss of natural wildlife on Shaker Town Road. Twelve, increased safety issues that this road expansion is going to create. Number 13, two-year projected construction two years for a two-thirds of a mile project that equates to when I got here two-thirds of miles through 3,485 feet that equates to them completing five foot of this project per day Five foot per day. And again, the cost now is $4.2 million. God only knows what it's going to be before they start construction in another year and a half. But that's at $1,150 per linear foot. $1,150 cost per linear foot. Number 15, inconsistencies with other sidewalk widths on Shaker Town Road. As the young lady mentioned earlier, there are four different sized sidewalks on Shaker Town Road from Grange Hall Road to Carthage, where they end. 10 foot, 8 foot, proposed 10 foot, along with an 8 foot, a 5 foot, and a 3 foot. And there's also two surfaces that are used, both asphalt as well as concrete. Number 17, driving speeds are going to increase. God only knows what this e-bike thing is going to materialize with. Those things running up and down a 10-foot pathway. Number 18, anticipated water drainage issues. 19, protected. I mean, this whole project accomplishes nothing, and nobody benefits from it in 2015. Nobody on Shaker Town Road, in terms of residents, wants this thing to pass. So we need a meeting that we can exchange some ideas together and not just sit there and nod your head at me or everybody else that speaks. So I'm asking you, Mr. Mayor and the City Council, to discontinue the Shaker Town Road project. effective immediately as it benefits no purpose or no person. And I guess lastly, I'm going to throw out there that we really, you guys really need to get a handle on all this development going on in Beaver Creek. Beaver Creek I probably lived here longer than any two of you combined. Beaver Creek used to be just a first class area to live in. Lots of green space, lots of wildlife, lots of community going on. And all you see going on now is development after development after development. And where's it gonna stop? You're about to build out some areas in Beaver Creek already. You've got three great minds over here at this table. You need to get them busy on some projects that restore Beaver Creek, not build out Beaver Creek. I mean, it's just crazy. And you're really destroying a beautiful community in Beaver Creek. So I hope you can get a handle on this and stop the building, turn it into a beautiful area like it used to be. Thank you.

Thank you very much.

Hello. My name is Kathy Bauer, and I live on Shaker Town Road on the other side of Fairfield, 3497. And I see what's going on. I know you guys probably did hard work to get a grant, and then you got it. But it seems backwards to me that because you got a grant, now you are going against what so many of us want for our area. The loss of trees itself is ridiculous. We don't need 10-foot sidewalks. I mean, I live on Shaker Town. We've lived there since 1982. And we both grew up in Beaver Creek, so we're very familiar with it. We didn't have sidewalks in the neighborhoods, and that didn't matter. I don't see the need to just force through what y'all have planned. And I don't see a need to cancel it out altogether. I'm pro-sidewalk. but not 10 foot. And it doesn't have to be on both sides of the road. We have done bike rides from our house to Jeffries, but we have to go through all these different neighborhoods and cut through to be able to do that safely. If we had a sidewalk, that might be a good alternative. And if we could ride bikes on a pathway. But there's so few people walking or that will walk or ride. I don't see a need to worry about if you have enough space to pass somebody safely fit two wheelchairs at the same time. There's just not that need. There is a need to keep the front yards of the people especially that are very close to the road already. And I feel like it just isn't being heard or Like, you've got the grant money, you've already invested, so you're going to go ahead and do what you're going to do. I think we need to try to figure out a way that we can melt both sides together. Just reduce some of the sidewalks and take into consideration. all these people who have lived there for a long time. Thank you.

Thank you. Anyone else?

My name is Kimberly Jackson. I live at 427 Greenmount in the Dayton area. I drive Shaker Town Road twice a day, just about every day. I have not seen a pedestrian issue. I don't see people even trying to cross the street or anything. I see it is reduced traffic since Shaker Town isn't the main thoroughfare to 35 anymore. Traffic has been reduced. You put a turn lane in there, people are going to fly. I'm kind of like the young man said earlier, I can have a lead foot and I have to watch my speed on Shaker Town as it is. You put a turn lane in there, people are going to just fly around. It is rare that I even have to brake on Shaker Town for somebody to turn right or to turn left. Generally, I can go straight on through. So I don't understand why there needs to be a turn lane. I actually walk one of the dogs that was being talked about earlier. The neighbors are great. You just kind of go across their yard to get to a side street. Nobody cares. You really, really don't need to be doing this, in my opinion. Thank you.

Thank you. Anyone else? I think you donated your time. You donated your time.

But someone could donate to her.

If there's someone else to donate to her, that's fine, but... No, no, someone can donate to you. Yes. Yeah, that's fine. We just, we need to make sure we just do it the right way.

Good evening, Council, Mr. Mayor. Joe Schmidt, 1644 Grange Hall Road. I'm going to donate my time to the young lady.

Now you can come forward. That's all right. We just want to keep it straight.

My name is Christy Clifford. I live at 472 Georgia and Xenia. I'm not a Beaver Creek resident currently, but I grew up in Beaver Creek. And growing up in Beaver Creek, I can tell you right now about the sidewalk issue. First and foremost, we used to walk the neighborhoods. all the time. That's one of the best memories I have growing up in Beaver Creek. My mother, who lives on Shaker Town, used to take us all through our neighborhood when we lived on Greer to go to Fino's when it was there, as well as Burger King when we were there. We never had to walk on main roads for any of that, and a lot of that stuff's gone now. I know there's some new places over there, but you can walk through the neighborhoods, cut through the neighborhoods, and it's actually much more peaceful, and, you know, there's not, you know, cars driving to and from nearly as fast and as loud. A lot of great memories doing that, and you can pretty much do that Any of the neighborhoods in Beaver Creek, they're very accessible. There's no need for a sidewalk along a main road in most cities. I lived in Centerville before I lived in Xenia. That would be a good example of a place that needed sidewalks, and we had them. Because we lived right down the street from uptown Centerville. We used those sidewalks all the time to go to get ice cream, things like that. Can't really do that in big cities like Beaver Creek. Everything is not, there's not a lot of walkability. If you need to walk, you can walk through the neighborhoods. Walk your dogs through the neighborhoods. Walk to the ice cream shops and the grocery stores through the neighborhoods. It's a lot safer, a lot nicer. Also, too, one thing that's not really being pointed out that I've noticed is not only the sidewalk situation, but the road widening on top of the sidewalk. So you have the roads getting wider, but you also have the sidewalk. How far is that really going to cut into people's yards, like someone else said, that are already close to the road? so that people can walk down to a church, down to their friend's house, that they could just walk through the neighborhood too. So in conclusion, I do ask that you back away from this project altogether, because it just isn't necessary. Thank you.

Thank you very much. Anyone else? Seeing none, I will close the citizen comments and we will get to council time. Councilman Curran.

Thank you, Your Honor. I had the opportunity to attend the ice cream social of the Beaver Creek Historical Society and what a success and a nice turnout. beautiful evening and an opportunity for the society to exhibit the work that they do so well in the community. It's very fine. Thank you.

I'm sorry I missed that this year. I usually go to that.

Councilman Bales. Thank you, Mayor. First, I want to say thank you to everybody who came out tonight and shared your opinion on several subjects. It is something that we take very seriously, and I appreciate the comments. And we discussed it at length this past weekend at our council retreat. And it's something that what you're saying does not fall on deaf ears. We understand the situation, and we are listening. And so I think we're going to work hard to come up with a resolution that I'm certain won't please everybody. But we understand what you're saying and appreciate the comment. Along that note, I would like to thank the staff for this past weekend's council retreat. I think it was very insightful. uh we were able to talk about uh a lot of upcoming uh issues and pending issues and and so forth and i appreciate the effort that the staff put into it so thank you that's all thank you councilman bills um i also would like to thank everybody for coming out um

We do hear you. We do care about what you think. I don't want to discourage any of you from coming and sharing your views with us. I'd also like to echo what you said about our retreat this Saturday was fantastic. I appreciate all the work our staff does. You guys are fantastic. I sing your praises when I go around the community all the time. And it's not strong enough praise. So thank you for everything. I know these can be hard sessions sometimes. And I just don't want it to be forgotten how much we appreciate you guys. I really have nothing else to add. My life has kind of been taken up with my mother's health issues. So that's it. Thanks.

Thank you.

Councilman Litterell. Thank you, Mayor. I want to thank Council for excusing my absence last meeting. And I also want to recognize everyone I did watch last time. I think every person that spoke here spoke the last video that I just watched. we are listening as councilman bale stated there are questions that we are asking outside of council in regards to this specific project this is a project that has been voted on this isn't a this is not a project that is coming up for voting I want to make sure that's clear to everybody out there and for anybody that may be watching that don't understand that this was something that was voted on a while back there has been money spent for this project there's been money outlaid for this project I do understand also the statements in regards to the Frankenstein look of the city and grants are the only mechanism that the city has to continuously maintain and improve our roads in Beaver Creek. There aren't many grants out there for a $50 million grant to pave an entire 15 miles of road all at the same time, which leaves you with sections like the section of road we're talking about right now that isn't lining up exactly. Sidewalks aren't lining up right. And that is something that we'll probably have to discuss with planning for any future projects. We need to make sure things are lining up the way they should. We are listening. That's the only thing that I can say. I put myself in your position if this was happening to me and how would I feel about this. And I feel like that's what I was voted to do. I do want everybody to understand that this is... this is hard to do in the sense of decisions have been made and we're going back and trying to figure out because decisions have been made so that is where we're at as a city council but that's all that's all i have here thank you thank you that's one doer

Thank you very much, appreciated. And I'd echo the sentiments of Councilman Bales. I know it sometimes feels like we're not listening, but we are having ongoing discussions. And what's challenging for us, all of us, we're elected at large for all of Beaver Creek. And when a decision is made or changed or revoked in one place, it will have repercussions in a lot of different areas. And that is really one of the big challenges that we have. To echo upon Councilman Littrell's comments about the Frankenstein nature, a number of friends have brought up this very question of why do you pave the road in sections? And the way I respond is, imagine paying your mortgage in one payment. That's effectively the equivalent of what's being asked. You have to do it piecemeal in chunks because that's how grants come in and that's how the funding source is there. So that's why it's done in that way. Chief, I'd like to thank you for the ongoing collaboration with the Township Fire Department from University Baptist Church from some distance. I had the opportunity to observe this week the joint drills and the continued excellence that's displayed by both departments. I'm really thankful for the ability to cooperate and to be able to work together well. Thank you. And finally, I want to extend my deepest condolences to those in Spring Valley, the Township Fire Department lost its battalion chief, Nick Page, earlier this week. And the Page family has been wonderful throughout Greene County, including Beaver Creek, and I mourn with them. Thank you, Mayor.

thank you uh i too would like to thank you all for coming out tonight and by the way i've been here since 1968 so often i've left for two years but i don't know how long you've been here but long time so some of us have been here a long time so and we've seen a lot of changes there's no question about it uh but we also have uh Back in 1980 when we became a city, around 31,000 people, we're pushing 50,000 people right now. So we have to consider that. And with that comes a lot of other problems that we need to address. So those are some of the things that we have to deal with pretty much on a daily basis when we're up here. We are listening. I will say that we have reached out to both MVRPC and ODOT on the sidewalk issue. We've not heard anything back yet because we're listening. We're trying to do what we can do. I don't know what their response will be at this point, but we did reach out, so I wanted you to know that. A couple things that I've done. Over the last week or so, I was able to be a reader for the Blue Star Families Operation Homefront event as kids that are military children going back to school. It was kind of a fun event. I got to read a book about Bucky Goes to School. I actually read it to Houdet from the Bengals. mr uh what do they call them rosie red and mr red legs so that they all sat right in front of me that was weird i actually got to perform a marriage this past week uh it's one of the parts about being mayor i really enjoy uh it's my 10th one and i have checked all nine of them are still married so that's a good thing so and with that i will turn it over to the city manager

Can I add one more? It's your comment, and I apologize for forgetting this, but I wanted to make sure everybody knew that the Beaver Creek PD's annual reports out there, or semi-annual report, fantastic report, Chief. That report was fabulous, well done. You deserve credit for that, for sure. Thank you. That's all.

Yeah, it's the annual report, and it's available on the website already, so it's out there. All right, a brief, real quick, the summer entertainment series continues, Backyard Party, with Rick George, Thursday, August 6th, 5.30, 8.30 at Southern Ohio Brewer, brewing on Factory Road there. We did have to reschedule due to, well, it's summer and summer storms. The last patio on the party on the patio. So it's now rescheduled to Saturday, August 29th, 6 to 9 p.m. at the Beaver Creek Golf Club. And for more information on the city's website, you can check under beavercreekohio.gov summer entertainment. Real quick, this week, Night Against Crime, police department will be putting on Thursday, July 30th, 6 to 8, 30 p.m. It's here at the police department. They'll be utilizing our parking lot as well. Join us for fun, family-friendly evening. Meet the first responders who work hard to keep our community safe. Food trucks, live entertainment, inflatables, and a variety of municipal and emergency response vehicles on display. And the kids always love the big... The big toys, so to speak, the big trucks and things. Shell Park slide fundraiser continues through the Green Giving. We appreciate everybody so far. The goal, as of I believe last Thursday, the goal is 100,000, but as of last Thursday, there was 183 donors with about 17,500 donations. So far, so more information. And you can make a tax deductible donation visit beavercreekohio.gov slash shoot shout Park slide. And that's all I have tonight.

Mr. Curran, move to adjourn your honor. Motion and a second to adjourn. All those in favor signify by saying aye. Aye. Opposed? We are adjourned.