Planning Commission - Regular Meeting

All right. Good evening. All right. We'll go ahead and call the regular session of the city of Bowmont Planning Commission to order at 6 o'clock. Uh, can I get a roll call, please? Yes, sir. Commissioner Kulie here. Commissioner Cooblin, here. Commissioner Queva present. Vice Chair Smith here. And Chairman Sard um asked for an excused absence this evening. Okay. Thank you.

Uh if you'll please join me in the pledge of allegiance. Uh, Commissioner Coleman to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with all. All right. Thank you. Uh, do we have any adjustments to the agenda at this time? No adjustments.

All right. Any conflicts of interest to disclose? All right. Hearing none. Uh item B, public comment period for items not on the agenda. Any one person may address the committee on any matter not on this agenda. If you wish to speak, please fill out a public comment form provided at the back table and give it to the committee chair or secretary. There's a 3minut limit on public comments. There will be no sharing or passing of time to another person. State law prohibits the committee from discussing or taking actions brought up by your comments. Do we have any public or comment? public comment requests at this time. I have no uh written requests. Katie, do we have any callers on the line? No callers on the line.

All right. So, moving on to item C for action items. Uh C1 is approval of the minutes. Uh do we have a motion? I move we approve the minutes. Second. All right. Motion in a second. Roll call, please. Commissioner Kulie, yes. Commissioner Copeland, yes. Commissioner Qua, yay. Vice Chair Smith. Yes. All right. Item C2 is reorganization of the planning commission. Uh will be selection of the chair and vice chair for 2026. And vice chair, if you'd like, I can give a quick intro, please.

Um this item is structured similar to how city council does their uh rotation. So I have presented it in that way. If the planning commission would like to use the uh rotation sequence um it is in order by tenure um and appointment. So if you look at the attachment on the agenda you'll see the sequence provided currently uh Mr. Suard is the chair um with vice chair being uh Mr. Smith. And so if the commission wanted to use the sequence, it would just go in a rotation where Mr. Suard would fall to the bottom and the other uh commissioners would would move up. In order to uh hold this item, a nomination would need to be made for the chair. Um a second and then majority vote. Um and then a separate nomination for vice chair. Motion second and then majority vote. So, two separate motions, please.

Okay. Any questions for staff? Can you run through that sequence again? Um, who in that sequence, who would be the next rotation for chair and and co-chair? Using this sequence, it would be uh Mr. Smith for chair and vice chair would be Mr. Qua. Okay. I'll make a motion to uh nominate Mr. Smith for chair. I'll second. All right. Motion to second. Roll call, please. Commissioner Kulie, yes. Commissioner Cooblin, yes. Commissioner Qua,

yay. Vice Chair Smith, yes. All right. Well, I'll make a motion for Commissioner Qua as vice chair if you're interested. Sure. Okay. Second. First and second. Roll call, please. Commissioner Kulie, yes. Commissioner Cooblin, yay. Commissioner Qua, yay. Vice Chair Smith, yes. Thank you. Right. Thank you. And you can choose to um set that this evening or it can take effect the next meeting as far as running the meeting. I'll let you guys decide. For all intents and purposes, that's what it is tonight anyway with, you know, Christian's absence. So, Right. [snorts] Exactly.

All right. Uh item C3, public hearing to consider a recommendation of approval for parcel map 2025-00005, tenative parcel map 39006. Uh staff report, please.

Good evening, chairman and commissioners. Jillian Fountain, planning staff. The item before you is a public hearing for tenant parcel map number 39066, a request to subdivide subdivide a 15.01 01 acre property into two parcels located at the southwest corner of Highland Springs Avenue and East First Street within the Senica Springs Pacific plan. The site includes vacant land on the northern portion of an existing and an existing medical office on the southern portion. No new development is proposed. The subdivision is for finance and conveyance purposes only. Although the property has two county APNs, it is legally considered one parcel. Approval of the teno of par tenative parcel map would correct the discrepancy and bring the property into conformance with the subdivision mapped act and city regulations. The proposed subdivision is consistent with the general plan specific plan zoning and applicable development standards. Both resulting parcels are of adequate size and configuration to accommodate existing and future uses. The project was re reviewed by the development review committee and a develop and a departmental comments have been incorporated into the conditions of approval. Staff recommends the project be found exempt from SQA under section 15315 which is minor land divisions as it creates fewer than four parcels, requires no variances and meets all exemption criteria. Public noticing was completed and no public comments have been received as of the time of report preparation. Staff recommends the planning commission open the public hearing, adopt a resolution recommending approval of tenative parcel map number 39066 to the city council and direct staff to prepare a notice of exemption for the applicant to file with the Riverside count recorder clerk recorder. This concludes my presentation and I'm happy to answer any questions. The

applicant is here as well. Thank you. Uh questions for staff. Commissioner Coblin. No questions. Commissioner Kulie, no questions. Vice Chair Quuea, no questions. Um, so this seems pretty straightforward. The all the dedications already exist. Um, the the improvements are on the front end of finance conveyance, so it's not commissioned for improvements regardless. Um, you know, I don't see anything on here that's out of the ordinary. So, you unless I'm missing something. No, you're right. Y all the all the public infrastructure is in and uh the the rightway is sufficient to meet the road specifications. So y no concerns for public works.

All right. So with that we'll open the public hearing then at 607. Uh do we have any requests to speak on this item? I have no written requests. Katie, do we have any callers on the line? No. No callers. There any questions for the applicant? No. No. Okay. Uh we'll close the public hearing then at 608. Uh if there's any further discussion or I would entertain a motion. So moved. Okay. Second. We have a motion to second. Uh roll call, please. Commissioner Kulie, yes. Commissioner Cooblin, yes. Vice Chair Qua, yay.

And Chairman Smith, yes. All right. Thank you. You showed up just in time. [laughter] Corona at 4:15. Oh, wow. That's that's terrible. Sorry. [laughter] All right. Item C4, public hearing to consider a recommendation of approval of an ordinance amending title 16 subdivisions of the Bowmont Municipal Code. Uh staff report, please.

Good evening and congratulations on your reorganization, chair and vice chair, members of the commission. Stephen Jones, community development director, presenting item C4. And it's not that explosive, but we will go forward for the introduction and consideration of a recommendation of approval to amend subdivisions ordinance provisions. During this presentation, the commission will hear background on subdivisions ordinance history, the need to amend, and recommendations and next steps in this process. Tonight's requested action is that the commission introduce the ordinance for public consideration, deliberate, and recommend to the city council approval. The state's subdivision map act is from 1972, but the city's own subdivision ordinance was adopted in 1983 and amended in 2018. The amendment in 2018 was to add the city's own quimby act ordinance for dedication of andor inlue fees for land for park and recreational purposes. As you know, the general plan was updated in 2020, and a corresponding zoning code update project will be effective January 16th of this year. And over the past 43 years that this ordinance has not been amended, development trends have evolved in response to changes to building industry, market forces, and technology. For example, the city no longer requires 35 copies of a map to be routed uh because we don't do the paper anymore. So, um that reflects the shift to digital processing. The process is shifted. So the proposed ordinance introduces modernized definitions, procedural updates, and we designate the planning commission as the authority or we propose to designate the planning commission as the final authority for tenative map approvals and the city council as the final authority for final map. These changes streamline the subdivision process, saving time, reducing costs, and conserving city resources by eliminating the need to reapprove each tenative map. No new standards are being proposed as the sub um zoning code update will already administer standards consistent with the

2040 general plan and the subdivision map act. The changes align with what is already permitted under state law and there is no request to expand city's discretionary authority beyond what the subdivision map act already provides. So during this presentation, the commission received an overview of the subdivision's ordinance history and the rationale for the proposed amendments and staff's recommendation to is to approve the ordinance following introduction and consideration. If the commission recommends approval, the next steps will be to forward your resolution to the city council for their introduction, approval, and adoption. A potentially effective date of March 17th is as is anticipated at which time the commission's tenative map approvals will be final and the city council will receive reports of commission action. This concludes my presentation and we are available for questions or comments.

All right. Thank you. Uh questions for staff at this time. Commissioner Coblin Coblin. Oh, none at this time. Commissioner Kley, I have none. Uh, Vice Chair Qua. Yes. I have a question. If we could go to uh page 39 of 158 and it would be under section 16.04.020. Um, correct me if I'm wrong. Planning Commission is authorized to submit its recommendations on a tenative, not a final track map. Correct.

I have the same question. Oh. Well, that is correct. We can make that shift. It is the planning commission is authorized to submit its recommendation on I mean no actually it is to a final because the recommendation well this is where it gets kind of interesting. You know it's like wait a minute you're you're going to approve the tenative map and that's final but then that is because final maps are not going to come back to planning commission for acceptance.

Right. Exactly. So, I don't know what to say right now. I don't know who did that. No. Uh, let's see. The planning commission authorized to submit a recommendation on final map city council for consideration. City council is approved in the 34. Yeah, that was actually our attorney edition. So, I'm going to uh throw Fedra under the bus, but I will I will clarify what that is. But I believe that again it is correct because you authorized to submit a recommendation in that you're making a decision on a tenative map which leads to the final map. So, I will make that clarification before we um submit your adopter if we do adopt um with the city attorney and and Bobb's here, so perhaps he has uh input on that, but that is addition from a legal standpoint.

So, so with these revisions, the decisions on all tenative maps by the planning commission are final. Correct. Unless appeal to council. Exactly. Yeah. So, it reduces their workload a little bit. A little bit. Yeah. And ours too because we don't have to reorganize everything again for the same thing. Yes. Okay. But and the city council would still um recommend the recordation of final maps. They would still approve the final map and that does not come to us. Correct. Because I don't necessarily think we need to see those here. So, right. Yeah. Final maps would just be engineering and and the public works department and their recommendation to the city council. Bob.

Okay. Yeah. Um I guess as you indicated, Fedra from our office wrote this. I think she was assuming I'm guessing I don't know for certain she was guessing that the planning commission makes a recommendation on final maps prior to the city council approval. But I guess what you're saying is there the planning commission would have no recommendation correct on final maps. It would go straight to the city council from the staff. Yep. Yeah. So we can clarify obviously needs to be changed then. So, and to meet to move forward on a final map, you have to hit your conditions of approval. You're going to have conditions of approval that have to be met. And we wouldn't touch it, right?

It would it would be the applicant has to meet those those conditions. Correct. Correct. Correct. And generally, you're going to get the public works department to recommend either approval of recommendation or not on on final maps.

Okay. So yeah, we will for now say we take that out, but we can clarify again with Fedra as to what the addition was for. I do believe it it still makes sense that we say it's a recommendation on the final map, but then again, we don't want to have to come back to you guys for final map recordations. Excuse me. Uh final map recordation recommendations. Um your tenative map final should be good enough. Okay. Any other questions? I was just going to comment. It looks like there's a lot of the the improvement schedules in here kind of mirror the county's ordinance um you know with the schedule A through A through F uh par or or maps A through E. Um

I I'm not sure that I recall seeing schedules listed on the maps when they come maps when they come through. Yeah, there may be a note or two on some of them, but um typically we're not requesting that it's probably not a part of the contents of a tenative map necessarily because if the map is a schedule A, we'll know that by the scope of the the project and the depictions. It doesn't necessarily have to say schedule A, but we could, if the commission recommends, require that be a part of the contents of a tenative map to clarify and make it uh consistent with what uh what the proposal is and what the language of the subdivision's ordinance has. Okay.

So, yeah, we could add I mean, I'm not sure that I mean, I'll leave that to staff's discretion because they're going to write you're going to write the conditions of approval in accordance to what that is. Exactly. um you know that's what you present here. I don't think that it would matter to us if it's what schedule it is but right I was just more commenting on it. Um okay I didn't have any other questions. I have one more please. If um council elects to keep final map there um on page 40 of 158 um 16-08-020, you may want to change that tenative to final then 08 08 020. Uh-huh. Oh, okay.

Yeah. I think you I think we would probably just move out the final from there completely because Yeah. This is all about getting that final approval on a tenative map. Mhm. Yeah. Okay. But thank you. The rest of the items on here seem that it's definition cleanup, ordinance cleanup, um you know, reassessed and reclassified title, so on and so forth. Um anything else of significance that the public might want to be aware of.

I would say the highlight was the tenative map final approval. The rest of the housekeeping items are again to modernize and and keep pace with what contemporary standards are saying. Like for instance, we we um are the development review committee versus the land divisions committee and that incorporates sort of a more holistic view of the development process that includes maps but also looks towards the other uh portions of the municipal code. I think there was something in there that said uh specific should have said specific plan. It was spec specifications. Yeah. So little things like that, just those cleanup items that uh make it make more sense also.

Okay. All right. Uh any other further questions of staff? Okay. So, we'll open the public hearing then at 6:18. Do we have any requests to speak on this item? I have no written requests. Katie, do we have any callers on the line? No callers on the line. We'll close the public hearing then at 619. Um any other discussion here by the commission? So I think that any motion we'd want to include the clarification on on that one item um as it goes to city council. And with that I would accept a motion.

Yeah. So, I'll make a motion to approve this uh with the the uh clarifications have so been indicated. I'll second. Oh, it's fight. We have a motion to second. Roll call, please. Commissioner Kulie, yes. Commissioner Copeland, yes. Vice Chair Qua, yay. Chairman Smith, yes. Okay, moving on. Item D, staff comments.

The only comment, thank you, gentlemen, that I have would be, we do have items for the January 28th planning commission meeting. So, we would like to know as soon as possible, if not tonight, your uh advanced attendance for quorum. And yeah, you can let us know either right now or before we step out of the room. But that's it for us. Thank you. Okay.

Uh any comments from commissioners? Oh, all right. Then we will go to a German to the uh I guess the next regularly scheduled planet commission meeting on Wednesday, February 11th at 6 o'clock p.m. uh with potential for a special meeting on January 28th. At 6 o'clock p.m. Okay. All right. So, we'll join the meeting at 6:20. Thank you. So you want to