Vob Committee & Council - Regular Meeting

Yes, sir. on. Well, you might have something to say. Yes. Present here.

Also in attendance, we have Mayor Rick Ellis, VA Matt Nyheiser, fiscal officer Brian Bibler, Chief Rogers, and uh the other council members. Um, uh, Jamie, Carol, Phil, Phil, uh, McClean, and, uh, Deb Schoffner. Um, and we have one visitor tonight, and he has nothing to contribute. So, uh, could I get an approval of the, uh, March March 9th meeting minutes? I move to approve the minutes. I'll second. Yes.

Yes. Yes. Okay. So, I guess uh our goals are the same as always on the finance committee is don't spend more than we get. So, with that said, is there any old business? Okay, let's get right into the monthly financials. Okay. other goals. You can add to them if you want. Can't think of any off the hand unless anybody else on the committee has one. I don't have any at this time. Okay. Okay. So, last month we end up with the uh overall balance of $2,531,4832

and that includes 700,000 from the cemetery. Correct. That is correct. Okay. That we can only use at the cemetery. Yes, sir. I understand. Except the mausoleum. Yep. Never gets old. Never gets old. That's why I like saying it. Never gets old right there. Actually, 711,000. Okay, that's cool. And I got a bank statement for them and she's still worth in excess of 100,000. So, more might be on the way.

Good. That's wonderful. um outstanding checks of uh $46,518. Two outstanding receipts, which is what we usually have, the credit cards that process the next day. And that's pretty much it for the reconciliation. Payment listing is the next few pages. Uh last month 277,000 $359.96 worth of trans checks written last month.

I think this is one of those month there's really nothing out of the ordinance. Just no. It's just the normal regular stuff. Although there is one 25,000 for the what was that for again? Southeastern. It was Detroit. Is it what is it again? The milling machine. The milling machine. Yes. Which we're going to start using here in about another two or three weeks. That milling machine goes on the skid loader. Yeah. Yes, sir. Yeah. So, that's been purchased this year. Okay. That's so we can feather the alleys into the streets. That's right. Okay. I was kind of hoping it wouldn't that didn't happen until later on, but it's okay. Oh, you mean as far Well, as far as purchase,

we're not going to like I'm not going to stick him on it. He's going to do one at a time. Well, no. I'm not I'm saying the actual purchase of the everything. I gota Yeah. Well, it's done now this year. So, what difference would it make? Might as well use it instead when it's too late to use it. Yep. I don't want to get it in October.

Regarding the metrics, uh interest last month was for Star High was $2,163. We received $87,272 from an income tax collections. Um 25%'s cut off and the street is above that. Well, that's because we bought spent close to 100,000 on things. So, and on the revenue side, as you can see, um county actually we received our property check the property tax check uh the day after a April Fool's. So, a April 2nd when we had it. There was that. Um usually we get that in March. I acquired about they were running late, but we did get that April 2nd. So that that'll change to 50% or higher. Same with the property tax allocation which we get from the state. So and then there's the last thing I have is here on the appropriations status for the general fund, street fund, water fund, sewer fund, and so forth. Again, 25% is where we should be. And for the most part, we are

okay. Does anybody have any questions on any of these financials? No. Can we get a motion to approve them as presented? I move to approve them as presented. I'll second it. Brian. All in favor? I I Okay. Okay. The next meeting is scheduled for Well, we got one more thing that's not on the agenda. Oh, so uh at the end of last year, we talked about uh laptops for council. They were certain they were starting to die off then. I think the the decision was that we would reshuffle them around. We would reshuffle around the ones we had, fix them up. Well, they're starting to die off one by one.

Phil's died last week or two weeks ago. So Brian and I uh just wanted to bring that to your attention to see what you guys wanted to do about that. We wasn't we weren't sure how which which of you needed laptops how badly that was needed. We did get a quote from ABC last fall. I think it was it was close to $11,000. But that was for seven though. Yeah, we did shop at Best Buy. The co the cost savings at Best Buy was not a bunch because the laptop itself was not that much less expensive. It was the setup and all the stuff that goes on the computer from ABC. That's where the real cost where the real cost is

because that's where we purchase all our stuff from Microsoft all that stuff. Did we talk about going to Chromebooks using I think it was I think it was discussed momentarily but then the decision was we wouldn't we would reshuffle these around. We could look into that. They're huge savings. No, I just wanted to say they're a lot less expensive. I mean the way I have mine on my laptop doesn't cost you anything. I don't know how many people have personal laptops but I know that in the past you've made comments about my email, but my email does not go into my personal email.

My email is the same as your on my laptop. So, I don't know. My concern is a foyer request for a business owner. Sure. That's my biggest concern is if a foyer request if they start requesting communications and it starts bleeding over into my business and or Jaime's business. I just like to keep a very distinct line between my electronic devices for council and my electronic devices. Oh yeah, I agree with that. That's why we're bringing this up. So So some of you may not care, but for people who have a business, I think it's it could become a problem. Sure.

And when you the electron. I just again I want to emphasize that it is a totally the system that I log into is is the same as you log into. So it's totally separate. Now if you're worried about the same device that's a whole different I'm worried about the same device. I would tell you to look into the chrome in my opinion I would look into the Chromebooks and three or 400 bucks. Do we even need ABC to set anything up? They have all of our stuff that that protects our information. So they're basically for the virus protection. Yeah, virus protection really expensive, which is what we have to have this type of security. I don't know with Chromebook.

Another thing that's really not on your personal one either, right? So I I just want a separate device and that way then everything assuredly so if something happens, nothing's comp. But I don't I don't This is more than we need. I like the paint. Yeah, it is. It is. We just want something super basic, stripped down, super basic. I mean, it really is just reviewing the the documents for the meetings before the meetings and communication with other council members and administration. I knew you didn't. I just don't want that. new guy. I mean, you guys include my Gmail on on uh sending out, but I've never pretty sure I don't think so

because receiving is one thing, but now once we've started a thread or a communication now all of a sudden that Yeah, I think I think now knowing what you what you guys want, we can reach out to ABC and some others and we can we get some pricing on that. Yeah. And I'd have it maybe like for the next council meeting and then see who all wants one and then you know that's bare strip down whatever we need just for council. Yeah. Communication communication amongst the room. Yeah.

So is there a way to add my because I I don't mind using my personal device if I can access my at Baltimore.org email address from my personal Yeah. Like add that to the server basically. Well, you must be able to because I can get my emails through my phone I don't mind doing that. I don't have a business. Oh, I don't have a business though. I do, but it's like a Microsoft and then everything is there exactly like they have if they need your phone for something. I I can get one for your phone regardless of whether it's villager property or not. Mine ain't village property.

It's the information. So if if they feel like the phone was used in a crime, then it can be subject to to seizure, but other than that, it's the information. So what they would do is go like they would go to Gmail and get all his stuff. They would get it all. That's why it's probably hard to keep it simple because they won't distinguish at the level of sending a warrant to or a subpoena to Gmail. Baltimore.org. That's they have the right to that or anybody has the right to that take your device. They'll take the information about the server. It doesn't. Yeah. Cuz I got I I do get information off my phone.

So, but like I said, if a crime's committed or a a crime that had to do with the village, they would get the phone, right? So, whether whether or not you even get it on there, your phone's going. I mean, yeah, we we do it all the time. And and and like I say, mine was more with regard to a foyer request, which is not a crime, right? It's just some person,

but again, it has nothing to do with your phone or the device. Zero to do with the phone or device. That those those request they can request the information, but they can't request your phone or anything. So then we we we get these a lot. They just we just have to provide like the emails and we just print out the emails and and send them to them. So yeah, the device really doesn't have anything to do with it. I would price them out just and we don't even have to wait till the next next uh finance. Just price them out and then for the next meeting. Can I get instructions on how to get what you have from anybody?

Uh well it's there's a guy that does it. I I'll get you the name of the the company that we use and then you can contact him and he'll help. Yeah. And they'll just meet you in here and do it if you want to do it that way. Sure. Yeah. Yeah. Save some money. I just know they're one by one dropping off and they're unfixable. Yeah. I mean, this is my second one that Yeah. was somebody else. You guys need new ones. There's my feel I feel lucky. You got to keep one the whole time. Do we have I must have done something right. We don't have to. No, we don't. No. No. No. No. No. If that's a case, you don't have to. But what we'll do is then we do old school like we used to just print it off the dog and put it in your mailbox. Yeah. And you come in and get it.

Yeah. I think this is better for somebody the house. It doesn't matter. I don't I don't live anywhere near here though. Nobody drops them off at my house. Okay. So now, can we move on to the next meeting? Yes, sir. The next meeting will be held on Monday, May 11th at 6 PM. Can I get an adjourn? Motion to adjurnn. I move to adjourn. That sounded like a motion in a second. Yeah. All in favor? I I say All right. The service committee. Give me Hold on, Car. Give me a chance to Why does this say May 13th? That's what I just asked.

I don't know. I'm like, man, am I in the Twilight Zone or I was Hi, Scott. I didn't recognize you, just so you know. It's like the second time this week. I'm like, he's dressed up too much. Who is that guy? You don't have his I don't know why it says May 13. April 13. He's got glasses on. All right, we're going to call to order. Everybody's here. Uh, well, roll call for the committee. Phillips here. Foreman? Yes. McClean here. Uh, everybody else is here except the uh Let's go. Yeah. Solicitor. Solicitor. Uh, Mr. Fo. Yes, sir.

Um, can we um we got three visitors in the back. Does anybody want to address the service committee? Question is, have they signed in? Okay. Uh, can we get approval of the minutes for April 9th, 2026 meeting? Form makes a motion to approve the minutes as presented. I'll second. Okay. Um, Foreman, yes. Phillips, yes. Mlean, yes.

Um, 2026 goals, five-year plan for streets, five-year plan for WTP, five-year plan for WWTP, five-year plan for Storm and I ini replacement of all lines 50 years or older. Uh, Village Alley Center rules review of round one of Village Alley review west of Basel Street. review of round two of village alley alley review east east of Basel Street uh reports village apartments.

Yeah, just a couple things I wanted to highlight, bring to your attention. Um we're looking at the first week in May to get the pool uh up for the summer, start the prep work for by the streets department uh water treatment plant. Mr. Fo is working on easement docks for the um the easements needed for the new wells, the well new well field. So, he's working on that. Uh, our water meters that we ordered at the end or beginning of the year, we've installed all but eight of those. We've decided to keep eight. Yes. For several of the new builds that we have coming online this summer, as well as we've had a number of water meters break that we've been replacing. So, with lead times and stuff, we wanted to keep a few of those. Are those the ones with last year's money?

Yeah, last year. So, we have money budgeted to buy more this year. No, we've not the 50 that we bought are the 50 that we were going to hold off that we bought them beforehand. Yeah. Okay.

So, those have all been installed, all but eight. Um, we're working on our third round of notices to residents concerning the water service inventory. Uh, we still have a few hundred uh residents that have not replied to any of our attempts. So, we had an internal meeting, I believe it was last week. Um there are some things we can do to look at date of homes to determine and rule out lead which is the real issue which is the real interest of the inventory is is to rule that out or to identify those uh lead service lanes. So we're working on getting that list together and get our master list updated and then we'll identify those homes that have let yet to let us in. Uh the water department is going to flex their time a little bit. They may do something like work before 410s in order that we might be able to offer some evening time slots and we think that that we're missing some folks because they just don't have a way of letting us in during the 6 to 2 or the you know 7 to 3 hour. We won't be using any overtime on that. But but the guys have been willing to

Thank you Scott for doing that. That that would obviously make it a little easier for some folks and we'll do that as a window, right? We're not going to do that all summer, but we would do it say for the next three weeks, right? If you have an evening slot, please contact the office. So, we're going to be sending those letters out probably in the next few weeks. Okay.

Uh wastewater treatment plant, we did receive the fully executed orders that for the DFO that they did not send that to us uh like they had intended, but the date still stays. So, March 10th is the execution date for the DFO. Uh they did say if that because we did not get them until I think it was early last week. They did say though that if that creates a problem with the timeline that we can make um a written request and and they'll they'll work with us on that. So well we've done everything they've asked.

So we're working on that. We're going to start meeting with V3 uh twice a month, the second, fourth, Mondays of the month to make sure that we're staying on top of our compliance and reporting as well as all the other projects that we have going on. So, we're going to start doing more purposeful meetings with uh V3 to make sure that we don't uh drop the ball on anything. Uh we finished up the 14-day total of testing for the Jacob study. That timeline was adjusted some due to weather, uh, holidays, some of some of the a couple of those things. So, we are now waiting for the results from Mazi. Once those get back, we expect those this week or beginning of next, uh, Jacobs will reach out and set a meeting up with us to go over those initial samplings and they'll begin to be informing some, um, opinions, thoughts, direction on where to go next with um, with the plan, the development agreement. We had a promise by special counsel that they would have a rough draft of the development agreement and rough draft of the NCA to us by Wednesday and then and by us they'll send a copy to Mr. Fo and myself with the plan to meet Thursday uh through a team's meeting to discuss that rough draft. Assuming that there assuming that Jeff and I don't have any major concerns with it. Um the thought by special counsel is we could we could distribute that to council at the next meeting and discuss that further in pursuit of getting that finalized.

Um with it being a rough draft and bearing that in mind, is there any way you can go ahead and send that out to council? We could probably do that.

Yeah. Yeah. Because I'd like to talk about it the next what that is is it's the NCA. We want to have one for all the developments so we so it's uniform so we know we know how much money we can gauge off of it. It's a good other villages are doing it that way as well. And then the last thing I wanted to share was the CDBG uh critical infrastructure grant. Uh we did submit our pre-application on March 30th and that particular project was to replace the roughly 700 feet of pipe that's services the school high school the firehouse and we did submit that to Hicks partners. Hicks partners will take all those projects kind of whittle them down

to what they believe is um the most res the most impact for the money and then they will make the res the recommendation to the commissioners. and the commissioners are the ones who determine who gets awarded um those projects. I feel like that's a good there's a good chance we'll get that because it involves the school and the fire department. Yeah. Uh that's all I have. Right on time. Yeah. Um park and recreation. There's really nothing to say much about the park recreation. Couple questions that I have. you. We do have a quote on the shelter house for the grant.

So, we got a quote from Grabberers on the shelter house for the grant. Uh Tim is getting a quote for the concrete and um So, how's that work, Brian? We got the quotes and then they release us the money or No, we have to pay for it up front. Okay. How? According to the lady that I talked to or lady we talked to last year, but I'm reading that grant document. I'm gonna re have to reach out to that lady because there is a section in there you can get that money advanced. Well, the other she said she says that's not but that's not she said our grant's not that way. But I'm looking at the grant document. It says yes. So you can

Well, I would definitely bring that up because I there's no reason I don't want to go spend that money and then take six months or eight months to get it back. They should be able to if we do the work, we should be able to get the money back. And if it says I'm glad you noticed that, Brian. Yeah, we do have that money budgeted. I know. So we're able to I understand that. But and the other part of that is we do need to get permission to do this. So we have adjusted

we we've adjusted our our plan of project. So instead of a mile walking path around the park with the Gordon Street uh sidewalk cutting through the middle of the park, we thought just a half a mile loop would be sufficient. Um, as well as the thought was instead of two bathrooms, if we had one uh all handicap accessible restroom out there, that that's really what that we have ported John's out there. We got a shelter house with bathrooms, we got a a pool with bathrooms, but that is missing out there and that could be something that could be a real benefit to the community. That's different than what we applied for. So,

now that we got that Graber's quote, we can go now back to ODNR and ask them for an amendment. So once we get that, if they give it to us, right, we can we can pull the trigger. Well, and I want Brian, that's I'm glad you noticed that in there because I bring that up that that's what our grant tell you what page is on. I've got a flag. Good. We'll set up a meeting and we'll both be on. All right. All right. Um Baltimore Downtown Restoration Committee. Um Yes. So I just wanted to bring up a couple things. One thing that we are concerned about is the roof is leaking relatively. Yeah, significantly up on that third floor and we just had that that floor redone.

Yeah. So Tim has reached out a couple of times to the guy that has service that. Okay. And we're waiting to hear back from him. Okay. Um so the roof, we're definitely concerned about that. Uh doors, I know that that's been budgeted. So have they did they order them yet? Those have been ordered. They're being manufactured. Okay. They the install will probably be one of the first two weeks of June. Okay, good to know. You know what I need, uh, Brandy? Yes. Is I really want to beg for money for a sign, uh, for the opera house, but I need like a design. He's done some research. And that it's going to take um depending upon the design and the type of sign. Yeah,

it's pricey. Like what's pricey? $100,000. Yeah. Okay. Wow. I figured it would be. There's enough businesses coming into this town and there's enough at that I'm telling you the down at the Fairfield, what are they? Fairfield foundation. There are so many avenues that we can go get some of that money and

well I mean that would be great. I just know we had a really nice turnout. Our event on Saturday I think everybody was invited to. Thank you for coming. It it was very wellreceived. Um, we had a lot of interest. Every time we have people in there, they're interested and they're they want to know more. Um, so, you know, it would be nice to see um something develop from all of the interest. And then with signage, of course, that would because I had two people that were there that called me and said, you know, we couldn't find it because there really wasn't a sign. And so, we just we need to figure that out. And if it's but I just need a number to to go after. That's

Mr. Coffell has all that information because he did do some research and he and I went over that. Um but I think you would be interested to to learn. We we met with one specific company. They came here and Oh, yeah. We were I know it's expensive. I know. Yes. What would they do? Hang it from the corner or something? I don't I don't There are different types of designs. One would be like a blade sign or or maybe like a like above the door how they to be two-sided sign or something like that that's lit up on like a theater sign. Yeah, like a theater just we need something and I'm not talking about any taxpayer money. I'm talking about no taxpayer money. Um I'm talking about there's I just

we we we looked at the type that are programmable also. Okay. So messages could be programmed, you know, whether it be out front over just like they have down at the uh uh where the Liberty Township is. That's a programmable sign and and that's a different sign. So um the graphics are different right at at the church. So that's a that's a different sign than what we looked at. Steve can fill you in more so on that. I will. I'm just saying we I just need a number to to go after cuz it's easier to get money for stuff like that is for stuff that we really need like fixing water lines. But if we're if we can get the money to do it, we should get the money to do it. Blade sign would be great on the corner.

I think it would be too. Yeah, you could see if again no taxpayer money. Um just so that's clear because we did do the lights. So, we we did get enough money to put lights at Diamond One at Johnson Park. Okay. We lit the field up. The only person that complained really about the lights at Johnson Park lives two blocks away. I know who they are cuz they talked with me also. Yeah. And I saw the pictures. They're bright. Well, they're bright. But here, so here's what I'll tell you about that. They're taking some of those lights cuz we've never done it before. Yeah.

And some of those lights are going to come down and they're going to store them. So when they do the next diamond, but they only play nighttime games three or four months out of the year and it's only two or three nights a week and the game's over by 9:30. So when you live next to a park or close to a park, that's what happens as kids play ball. Well, I I wondered also is there any way they can just adjust so that they're more down onto field? I mean that was they are and that's the guy was out there and adjusted them once. He needs to adjust them again and again. and they're going to silence some of those lights. And if those were newly installed, that Yes. brand new installed. So again, that was all uh donated money. Nothing

lights. They definitely light things up. So, all right. Go ahead. I'm sorry. Anything else, Brandy? No, thank you. Um, old business pool party rings. Yeah. So, there's a document that was sent along with your packet this week. Um, when we brought this to council the first time, if you'll remember, there was a pool party, there were two packages. There was a 0 to 50 and there was a 51 and up and then there was price difference based upon that. I believe one of the reasons council decided instead of doing the 50 and up being a whole another pricing was the thought of like what happens if there's 52 or 53 or grandma and grandpa show up or Yeah.

And so the thought was to do $2 ahead. Uh when I spoke with the pool manager about that change, he was a little concerned and then Miss Schoffner brought up the same concern at our last meeting. And so uh he and I did some research about what what some of the other communities do and uh what we're recommending is three p three pool party packages that a resident or a non-resident could choose from. And and basically what it boils down to this is if the concern by the pool manager is he needs time to plan to make sure that there's enough lifeguards on site in order for the party to be safe.

Yes. And the concern was is if if if someone signs up for 0 to 50 and they know that they can just invite people with for $2 ahead, what happens if another 25 or 30 people and now it's a Friday night and the chance of getting somebody into that is not going to happen uh or or you're going to just have to ask those people to leave. So the thought was is is if

or not swim. So the thought was is that if we offered three distinct packages to residents, then the resident or the non-resident could just choose which one that they're most comfortable with based upon the number of people that they're coming. So you'll notice the group sizes are a little bit larger. Uh the base prices are there, the number of lifeguards that are required for each of those uh packages. The only difference from the table would be any non-resident running the pool party would just be an additional $50 uh on top of the base price. And um and I did want to something that was brought up at the last meeting and in talking with the pool manager that it's it's been our custom that that we do have some operational flexibility. Yeah.

If if someone if someone if someone does a party 0 to75 and 78 people come, I we don't we're not going to we don't make them pay another $50 for those three people. If so there's we we recognize that there's those kind of things are going to happen, but we do try to keep it close to that number so that we have the number of uh of lifeguards. If they need a lifeguard, call me in. There you go. Lifeguard on uh call. Go ahead. Go ahead. have 100. Yeah, thank you. Thank you for bringing that up. He's got the same problem. You can't have a good card.

Right. Well, if someone signs up for a package of 0 to 75 and they bring a 100, then you're going to have to tell some. We do we do click click them in so we know how many's coming. Just, you know, if it's around that threshold, I mean, we we try to be guard. That was good. Getting out was a hard. It took me two hours to get out. All right. It was So I maybe maybe what we're requesting here is is if we could amend the if this is if you guys are okay with this or want to make changes that we could make an amendment to the legislation ordinance. Yeah. Make the amendment. I think it sounds good. Don't you guys? Can I just ask that um

is this a form that they fill out then to and then can we make that clear that we you know that they are strict? Yep. It's on the form. It is. Okay. Yep. Yep. Perfect. And as soon as soon as council passes the ordinance, we'll tweak the form. We'll get pool rates. We'll get pool rates out through our website and Facebook post, all that stuff. Okay. So, we need a motion to send this to council or anything. We're good. Just do it. We already we've already had one reading, but this information is new, but they'll have to they'll have to amend it. We held off passing by emergency for this though. So, we're looking to pass it by emergency tonight so we get moving on it. Yeah. Well, that's up to council, but I understand, but I think there's no reason at all.

I think with the weather we're having, we need to get this done. Yes, we do. We would appreciate that. So, um, yeah. Okay. So, we'll take care of that council. Yes. Can't do it here. Um, building part.

Okay. A couple things I wanted to update. Um, a couple things we looked into after our last meeting was we did meet with Mr. camp and talked about uh the possibility of him serving as chief building officer doing permitting and inspection as well as we did reach out to uh the board of building standards again and our insurance company to discuss if we would do some sort of independent building department. So just take those two things in order. Uh Mr. Foreman and I met with Mr. Camp the day after our last meeting. I think that was March 24th. uh our main interest was to gauge his interest as serving as our chief building officer, right? So his statement was that he was open to serving in that capacity. Uh we we expressed to him that that was more than just an inspe that what we need is more than just an inspector. We need somebody who's going to receive the applica, the permit applications, process the permit applications, communicate with residents, and then provide uh inspection services. Just to kind of give you an idea, uh last month 75% of what Safe Built did for us was permit processing. 25% was the actual inspection. So it's the administrative load is at least right now is more than just the insp. So what I'm saying is we need more than just somebody who's going to show up on the site and inspect although that's very important function. We need somebody to process that and he said that he would be interested in that.

Um I sent an email to Mr. Camp asking for his resume, professional certifications, proof of insurance, those kind of things. I have not yet received those but as soon as I do I can pass those on uh to council. The other thing that I wanted to share was I reached out to board of building standards. I want to remind council that one of the things that we asked them was is what if there are parts of the state minimum building minimums that we don't agree with or are not important to us and just want to remind you that they say it was an all or nothing in the certification. So if we want a certified building department by the state and that's something that we need to seek for consistency uh with those building minimums. Uh on Mr. Fo's recommendation, I also reached out to our insurance company about what happens if we don't do that, what would we keep our certification, but we're not we're not adhering to those state minimums across the board. And the other question was is what happens uh liability risk-wise if we descertify which is certainly an option that we have. But then if we try to do like an independent building department, what does that do with our liability and uh in both cases uh the insurance company came back and said that our liability does is an increase and that is something that they would take into consideration um when they did uh premium renewal. So, here's here's what the underwriter said. Descertifying the building department or operating outside state certified minimums can increase the village's liability exposure and increase the responsibility if a loss is tied to reduced inspections or permit requirements. This can also raise public safety concerns by raising the chance of unsafe work being completed without oversight. Also, decisions to minimize recognize state uh safety standards can

and often become the focus if an event occurs. Therefore, increasing scrutiny after a potential incident. With increased exposure and liability concerns, PEP would have to rate the village according in its upcoming renewals, etc., which could lead to increased premiums or higher deductibles. So, I I did want council to be aware of that in in the decision-m process. If I may ask, when is the time for us to discuss this and to present any questions? Is it now or in council regarding about the um Mr. Camp versus safe bill? I think now's the best time. That'd be appropriate. Okay. I think there's additional options to

Yeah. I just I would like to talk about this because it was pretty clear when we had very long conversations about our options

and as as council we determined that for the village we felt like it would be cost effective and definitely more efficient at that time. So I'm like what what's the change? Why did Mr. camp. Did he I mean Okay. So I guess one of the things that I was wondering um because we talked about the significance of efficiency processing documents. So that was one thing we definitely talked about because I went back and reviewed my notes. I I take notes every meeting. Um I'm I'm just I'm I'm interested Yeah, I guess I guess from my position on it, if you haven't gone through the process and you've done this, then I I know understand that. That's what I'm saying is if you haven't had to deal with some of these building departments, then you don't understand that it significantly increases the complexity for a small highquality builder to do a job, but it doesn't impact these big big big uh all like Dr. Horton at all because they have a whole staff that takes care of that. And so this builder that is a small builder that builds fantastic houses just avoids the towns that put all these requirements on them and you know and they're not building a lesser house. They're usually building a better house. And so you know having being a person who's had to go through all these processes in different municipalities and in with different building departments I I think I said something about we don't want to be Langster and Matt agreed wholeheartedly. Well, we are we are

it's just as hard to build here as it is in Did you vote against safe build? I did initially. Okay. The only thing you know Bob Jude is a is probably the biggest builder in Baltimore now. In a small way obviously I'm saying Bob Jude would be the biggest and to be honest with you I'd like to talk to Bob Jude before I before I had an opinion on this because he's built the doubles over on Romeside. He's built and he's built a bunch of houses. He's built most of those without a building department. Well, in this one he's building now is the first one he's had to build with a with the building department. So his perspective would be interesting. Jonathan Armstrong also.

You know anything about Jonathan Armstrong? He came at me and said, "Well, I had to pay $10,000." It's not true. Well, 7,800 of that was tap fees. Okay. But you don't know what things he had to do differently on the house because of this. And there aren't things that that are good. They're not things that are are they're things he wouldn't have done if he had just built the house he wanted to build, but now he has to do these things like hire an architect, like do an energy audit, like, you know, put insulation in places where it isn't needed. Just things that he has to do now that he wouldn't have had to do before and still build a really good house.

I I hear what you're saying. So, you're trying to avoid micromanagement. I also want to make sure is this is this best for the residents as well. Um for the resident that wants to just put a room addition on their house. Yes. Okay. Because they don't have the wherewithal to get through all this process. Right. That I agree with. Yes. And so I was really hoping Rick Prickets would be here today because he has an issue with

he has an issue with he's he has an upcoming issue with two of the things on the agenda tonight. And one would be he needs to put a room addition on his house. I can't tell you how many people when there's an active building department just just don't do it. They just give up on it building a room addition or doing an improvement to their house because it's just too complicated. See, I see I agree with you 100%, but I also see the other side where we let a guy build a house up up on the corner up on Market Street across the street from 501. It doesn't belong there. And and would I was a zoning thing. That was not a building department thing.

Well, I don't think zoning ever approved it. I think the administrator did. Right. That that was a zoning issue. So, Safe Built wouldn't stop that. Yeah. I wasn't throwing you throwing you the If the village administrator says, "Yeah, you can build that house on that lot with that coverage." Yeah. That coverage and all that. And I'm just trying to I'm just trying to I think what we want to do though is we have to look at all of this because we just went into contract with them. I'm not saying it's right or wrong. I just want to make sure I'm understanding what the change has been, why the change, and Mr. McLean, you said that there are other options you were thinking. Uh yes, thank you. I

So I see four options. Um, and one of them has not been discussed and and I I think I might need to ask you on that one, but the first one's continuous safe built, which is the status quo, right? The second one is to hire Mr. Camp. The third, which is what hasn't been brought up, is can can we negotiate with the county through an intergovernmental agreement or another municipality around us? I'm sorry. Go ahead. So, the county only provides commercial building permitting processes. They do not do residential, right? Okay.

We did reach out to Lancaster. We reached out to Pickerington. We reached out to a couple of other municipalities. We can piggyback off of them if they're willing to contract with us to do these as well. They probably have a company doing it, too. Well, no, those municipalities are doing it themselves, and they they just can't take us on. They're It's just too much. Do your plumbing. the county will do the plumbing, but I'm talking about as far as the health department has done the plumbing for years, but I'm talking about as far as the as the certified building department and we're talking about state minimums, right? And that is the fourth option is the descertified. So, I have that is true.

I have I guess a more of a statement than a question, but if we descertified the RCO still applies to builders like whether we have a building department or not, the standards there.

So, that's a that's a great point. So, every builder is required to build to these standards. The issue is whether or not a community is going to make sure that that happens. That's how I would describe my understanding with a certified building department. So, every builder's required. So, Dr. Horton's going to be required to build to these minimums. Question is, will the people on site do that? And then that's where your that's where your building department comes in to make sure that they do just stay where they're really fulfilling the building minimums that they're supposed to be. But having been through this process many many many times. Sure. They're not good at it.

Yeah. Well, here's what I'll tell you. This is my thought. Any any inspections I've had done on any of the construction projects that I've done, Pearson that came out to oversee to make sure I did it right didn't have a clue. That's a fact. You mean from here? No, we've never had one from here. I've never had to have a house. I've never had to have an inspection on any house that I've built in this town ever. Well, then

that didn't make me build a lesser house because I still have to sell it and that person's still going to hire a home inspector. And so, you can't really cut corners and be able to sell a house. And I've built quite a few houses in town. I mean, I've built well Rick Pricket's house I've built um and the one next door. Um, so I've built several and you know now like I've I've built I built in Groveport and built a commercial building in Groveport and I was a block from the building inspector. They not only came out and inspected everything, they made me hire an engineering firm to come out and also inspect my work because they didn't want to assume the liability. So you can require that they hire an independent inspector.

Yeah. But then I mean then why would I mean I'd be like I'm not going there. That adds a cost. Yeah. I didn't like about St. Bill with the most was one you got to get a permit to do a hot water tank or put a deck on recirc. Well, but that's we change a hot water heater. You know, you call me tomorrow morning and you don't have any hot water. We have it changed that day. Now, if I have to start pulling permits, the permit process is going to take much longer than the changing of the water heater. Matt did say that the permits can be three days late or whatever it happened on a Saturday or Sunday. Yeah. But here here and come in and do that. But that's

how many people call when their hot water tank goes out. We're not going to be the hot water tank. We mentioned that. We already discussed that. We've had no hot water permits that Yeah, cuz I've never Oh, it caused the stink. It caused the stink. The stink. Oh, yeah. But we're not going to. My thought would be or they don't come out and do the inspection, they're going to do it over their phone. Well, and if and if council does not want that to happen, we can tell them that's not an option. The the downside of that is I would think it's it's shouldn't even be a thought of an option. It most decks most decks if it isn't violating your setback requirements, most decks don't need inspected.

So, how much how much Are we paying safe bill? You I mean I don't know if you're allowed to say that but Yeah, we are. It is a wash. It's a wash. What do you mean a wash? What we take? We pass through the the cost to the homeowner. It doesn't cost us anything. We don't make any money. We don't we don't lose. We're not allowed to make money. I don't see that as a neutral thing. I see that as a we're charging the residents twice. Like they're paying taxes and then we're charging them for this. But those these fees that we're just handing over to a for-profit company that but it's a safety issue more than it is. We would still get the fees anyway. Yeah. We just I mean not if we descertified.

Well, we're still have a zoning fee and things like that. We have to review what you're doing to make sure you're not violating the zoning code. Yeah. And we have our own administrative costs of, you know, having it, you know, the contract, people working the intake. Um, I mean, it all goes into it. But you're shaking your head now. No, because they they do it online, right? We don't have any part and they fake the payment and then you explain more.

Yeah. So, the process is pretty streamlined as far as getting the per the the the process of getting an applica of sending in an application of paying. All of that's done through a portal on our website. So, we I mean, if if an older person who didn't have a computer couldn't do it, we we would certainly make allowances to make sure that we got a paper copy. They could come in, set an appointment. But but the vast majority of the applications, they come electronically. Someone goes in, they sign up on the they make an account, they click on what they're planning on doing. It generates the permits that they need. Um the application for that is online. They can do that online. They can pay for the fee online. They can see uh uh project status updates online. They can schedule inspections online. There's guaranteed turnaround times. The board of building standards has a turnaround time that they require all permitting applications and that safe build is much more narrow. Uh for example, if if if uh our inspectors called at 2:00 to tomorrow, he can he can guarantee uh an inspection the day after. So, okay,

there are some there are a lot of streamlined benefits administratively for the village to be able to provide what I would say and I've not been on the building side so I would be good to have that conversation with but from the village side it is a very streamlined process where it does not get bogged down in paperwork and that has been what we're paying for is basically providing a a what I would say is a good service for something that we're requiring residents to which the state code would require whether we have a building department or not. So I to me I think we're just paying money where we don't need to but well I I sort of agree with that. I just

goes back to the enforcement mechanism. Do you want to do you want to make sure that people are doing what they should be doing? And I think that's what it comes down to. And when you were talking about liability, in a sense, we're taking on more liability by telling people we're doing this. So, you know, so now if if if somebody buys a house and uh you know, the whole attic fills up with mold because the ventilation in the attic wasn't right, is that our fault? It kind of kind of in a way is because we gave the we gave them the the understanding that we hired this safe built to make sure that that didn't happen. So to me, we're taking on more liability, not less liability.

The only thing I can say to that is that's not how PEP looked at it. When we discuss our insurance rates are going up up, that's not how the insurance company would it cost more in our insurance rate than it does the contract to safe bill that. So we've only we've only had Safe Built for one year. Did our insurance rates go down when we hired Safe Built? Well, I don't know. our renewal, then how can you say that they're going to go up because they that was their response.

Okay. So, the issue is not that the insurance will go up if we get rid of our building department. The potential of rates go up if we keep the building department but don't run it the way we said we were going to run it or if we declassify and then say we're going to create our own independent department, then they're Pep's saying it's likely.

I can understand both of those. But if we have a certified building department and we're operating it in good faith, then PEP is saying that there's still always a risk. But they recognize that is not the same level of risk as if we operate outside of uh if we operate where we're only picking and choosing as a certified building department what we enforce and what we don't or if we descertify and go with an independent department. I I think I don't I think for our residents, I mean, I I understand the safety, but I also understand the cost and and I think if we descertified and did nothing, we would save that money that we're paying to to Safe Built. I think we would save a lot of headache. I know there's some concerns about enforcement, but there's already market conditions that lead to this enforcement. So you have lenders, title companies.

You brought it up. Home inspectors. Yeah, there has to be a home inspector. You're not going to get the mortgage without the home inspector. And a bank comes out and checks your work at every stage. What And what about a commercial building? If you build a commercial already does that, okay, they do that already. And then a housing inspector comes out and does a private residence, right? When you buy a house though, let's face it, it's drywalled. You can't see anything that the inspector's looking at. So that those are kind of two different things. Yeah. You know what I mean? Like I say, when you buy a house, they don't know if you've got 2 by8s or 2 by10s on your floor. They have no idea. You know what I mean? For like headers and stuff. They don't know. I'd be I would be in favor of uh continuing discussion on Can I ask not having a building department? Um

that means anything. Rick, you mentioned that Horton had would have their own staff to do that. But if we had somebody, would our person be doing it as well or is it just are we going to leave it up to the artwork? Well, our person would more or less be doing it as well to make sure they did their job.

Mike, here here's my concern. I'm just I'll just say this that I there's a website on Facebook about Dr. Horton Homes and everybody who's had problems with Dr. Horton Homes. Um, I I'm concerned that if we had nobody or we don't conform, we've got all these houses coming out here. We've got all these houses coming out here. And what we don't want to be known as is a place not to to go to because all the houses are crap. Were those houses that everybody complaining about built in municipalities that had certified building departments? Probably.

Say that again. Those houses that people are criticizing as low quality that Dr. Horton built, were they built in municipalities? There is a a certified building department. I would say that more than likely they are. And so, did it help? Nope. Not a bit.

Well, I will tell you too, I feel like we're going to whether it be Mr. Camp or we're going to be checking on these builders. And it's, you know, I see bad reviews. Uh, I saw somebody else told me the same thing on Dr. Horton and I looked at them. In my business, I can look up any car that's made in America. I can find pages of bad reviews. It doesn't matter if it's a Cadillac or Mercedes. So, I I don't I don't concentrate on that with them. I I feel like the president of the company assured us that they'll be good. I believe they'll be good. Um, and I feel like we can we also have some of our own resources. is I mean at one point Tim knows a lot about that stuff. If we had somebody like Mr. Camp, I mean we could we won't be checking some of that stuff out no matter who it is.

Well, we can't do anything until you get the documents from Mr. Kemp, right? I mean to consider all of our options. Yeah, I can I'm definitely get that to you when I get them. So, I'm going to say one other thing. Okay. Stays on the agenda. We if you remember back in the old days when this whole water problem started it was because nobody wanted to spend any money to take care of what we needed to take care of and that is why we are in the position that we're in right now. Agreed. And I just I just think that I think you got my point but

yeah they're completely unrelated. Safe bill will do nothing to solve problems like that. Totally unrelated. What? Totally unrelated. Safe bill will do absolutely nothing that would change anything to do with storm water or No, I'm not talking about No, I'm not saying that. I'm saying that they did not want to. They just wanted to put band-aids on things. They didn't want to do things the right way and we ended up with a mess. And my point is I just feel like we should do things the right way and make sure that everything is good in the so in the future we don't have a town where it has a shitload of houses and nobody wants to live in. I I would like to be proactive rather than reactive. Yeah.

Here's what I I feel like we need to to move on and get this done. I feel like this is definitely a subject that everybody should do some research on and then for the next council meeting, not for the service agenda meeting. The next council meeting, we bring this up and everybody has a has their opinion because like I want to talk to Bob Jude to see what he thinks. Yeah. I mean to me that's the if we do nothing, it stays the way it is right now. We still have safe bills, right? So yeah. Is everybody in agreeance on that? Let's let's everybody do their own research so you know. So we all know sorry Gar. No no no um new business uh maximum lot coverage

sound duties fast. Mr. Per did you want to address that? Yeah I can briefly. Um I prepared a draft ordinance on this issue but it needs to go to planning because this originated in planning and zoning. They reviewed that. they recommended um the imposition of the maximum lock coverages. So, council can initiate the action to uh amend these code sections um but they need to be reviewed by planning and so I issued a memo on that. I don't know Matt if you circulated that or not. Yes. Okay. So, is that going to be on planning's agenda then? That's next time. Yeah. Yep. In May. Okay. Yep.

And then uh water modeling map.

Yeah. Yeah. So, we distributed this um last meeting or maybe the meeting before. This is the this is the just the short-term targeted improvements for the water line. We all know that we've got like six miles of two and 4 inch water line. These would be the ones that uh our water modeling project has identified as being most important right now. Um I asked Scott if he would come if there was any specific questions. These are numbered one, two, three, four, five. Don't let that be distracting. That's not level of importance. We're going to tackle number one and then number two. They just they ought to be bullet pointed, not numbered. These all need to be tackled. And so we're going to make a we're meeting with V3 next week to begin talking about what that looks like. One area that is uh is Romeside where you'll see the purple lines up there, the 4 in. Um, Columbia Gas is going to be coming in and replacing the gas lines up there, which means they'll not only be replacing gas lines, but paving half of the street. The plan is to talk to V3 next week with our um with our water service loan is that we would start with that since they're already going to be up there tearing up the roads. They would do half the road and the water and the gas line. Then we could do the wa the water line side. Replace the water line and repave the road.

Saves us money on line would be done. The whole section gas line and water.

That is that is an area that often has water main break. So that that was ident that Columbia gas project was identified after this water modeling project came out. So that would be one of the first ones that we would want to tackle. Uh some of these lines are not so much old uh like number one where it says water line upgraded 8 in but that's there's some asbesus in there. Uh Scott I didn't know if you wanted to address council or if council had any questions for Scott regard the model. So this would be like next five to six maybe four to six years. Yes. This is this would be our plan of attack with water loan funds. So we had V3 come in. Uh they went through the town and they ran a series of tests of hydrants throughout the town. Uh typically when they're doing their flow test, you see reduction maybe 10% PSI when you hydrants some of our hydrants drop as low as 20 to 30 PSI which indicated that the most likely scenario is that we've got some build up some legacy. I don't know if you guys seen some of the photos that we show some scale.

Uh so that's one of the reasons that we need to replace some of those lines. These are we're not talking about lines in town. So those additionally do need to be replaced, but there's also lines that have a lot of legacy build up. There's also some lines that we have. So, we just want to know if you guys understand that.

I think this diagram is a good way to look at it. I mean, thank you. Yeah. Thanks. I I have one question for you, Matt. Sure. For Matt. Um I think the water modeling contract that you gave us, it's fine. I mean, it's a fair price. The work is good. Um I I just have some concerns about our residents privacy data.

Okay. I mean, I I think when we were talking about the previous council was talking about these meters, like they said they could get this subscriber level consumption data like to the point where they can tell when they're in the bathroom, when they're taking a shower that that it has a signature. I mean, usually identified for leaks, but I mean, like a running toilet, like a leaking toilet. But like I my concern is what is V3 doing with this data because the contract it actually protects them from us misusing their data but it doesn't protect us from them misusing our data our residents data and selling it to third parties and all kinds of stuff. And so I didn't know if this maybe should be another topic of discussion of possibly modifying the contract to put something in there or discuss doing that.

The contracts already been signed. Yes. Right. So that's why I was saying a modification. The water modeling projects already is is completed. There's there's nothing else to do. These are just the results of that contract. Okay. I can assure you that V3 is not selling anything or or our mayors don't collect that data. No, that's they would have to be We'd have to get apparatuses and we we don't have any I thought that was with the new meters. No, no, they don't collect that. They don't. They can tell when when someone's water is running though. Yes, they can tell when water is running

and how much and the I think you were the one that was briefing it to the previous council cuz I remember watching it and and I think you said that you could tell when someone has a leaky toilet and you can identify that signature. There is a system that's available that would notify us immediately if a resident had a leak. This was to provide better service to our customers that way they don't have a high bar without knowing that they have outside and we've had those. Yeah. But we've had those but our current system is not okay. Um it has that capability.

So it's an added service like if you were in Florida and your bike's frozen flooding your basement, they're going to know about it. And then my data gets sold and then I get all these ads for that's a big leap from these big leap to I have you know a runny toilet. I you know I don't think it's a big leap. I I think without protection who knows what's happening. V3 is probably selling the data because that's just the way the world is today. V3 doesn't have anything is the engineering firms. They're not the water meter firms. Okay. Okay. So we control our data. Yeah. Okay, that addresses my concern then. Thank you very much. Appreciate it.

All right, Gar, let's go into a an adjournment so we can get Well, we got we got we got pieces of legislation need to be moved up. Yeah, we got ordinance 2026, 111, 12, and 14. Yes. Which is Ordinance 20 2611 is the annual ODOT road salt contract. Of course, they give you they give it out last week and it's due by May. We got only two meetings left. We can pass that by emergency. Make a motion to send them all in one motion. Yeah. Yeah, you can. Second. Former makes a motion that we send the ordinances before service to council. Second. M.

Okay. Um all in favor I I and the next meeting will be held second Monday May 11th at 6:30 for me following conclusion of finance committee. Do I have a recommendation? Make a motion to adjurnn. Second. Our Father who art in heaven, be thy name. Kingdom come, thy will be done on earth as it is in heaven.

Give us this day our daily bread. Forgive us our trespasses as we forgive those who trespass against us, and deliver us not into temptation, but deliver us from evil. For thine is the kingdom, the power, and the glory forever. Amen. To the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all.

Get a roll call, please. Brian. Yeah. Carol, here. Foreman. Yes. McCree here. Mlean here. Phillips here. Schaer here. Can I Can I get uh Can I get an approval for the minutes of March 23 council meeting? I make a I'll move to approve. I'll second it.

I get a vote on that. Okay. Schoffner, yes. Phillips, yes. Accur. Yes. Yes. Foreman. Yes. Carol, I need to get a motion to approve the agenda this evening. Do we need to change anything on it? For makes a motion we approve the agenda as as presented. Second. Who second that? Um Jamie. Jamie and Brandy both. See? Okay. And so who who do I give it? Okay. Doesn't matter. All right. Can we get a vote on that? Uh Foreman, yes. Carol, yes. Mccur,

yes. Main, yes. Phillips, yes. Yes. Any of the visitors like to speak this evening? Okay. Going to move right into administrative reports. I really don't have anything that we haven't already covered. smoke detector.

I don't really have anything that we haven't already discussed earlier which everyone was here for. Village administrator, I have nothing to add to my report. Mr. Fiscal Officer, um yes. Um I will need later on be now or I guess during motions, but um you know, we all know that Peg retired Friday. She wants to come back. We need to I'll need a motion to authorize you know her rehiring time. It's on a part-time basis for lawn care for uh when does she's coming back? Two weeks. Is it two weeks? I don't know. May 1st. LC's coming back, Dan.

Okay. I'll make a motion. I'll second it. Oh, okay. Can we get a vote on that? I wasn't prepared for that one. You said that's what you need. I know. I was I was kind of thinking of be waiting till the motion anytime. Okay. But is it May 1st, Matt? I that it's so wrong. Yeah. May May 1st. Is the solicitor vaping down there or something? He's smoking. I should be. Okay. Regardless,

I thought she was just taking this week off and coming back next. Don't be Does that cause her any problems with her? Yes, she Yes, it does. It effect and she was told um basically she forfeits two months. she won't get her first retirement check from the state. That is right until um July 1. I mean, she was she was told that when I had a meeting with her about that. Okay. Brian was very helpful in going over everything with her, so I feel like she has the information she needs. Do we have a roll call that? Okay. Um Carol, yes. And Phillips, yes. McClean,

yes. Foreman Chopner Green. Yes. Okay, that's all I have. Yes, sir. Uh, Village Council reports, finance, sir. I'm up. Oh, I'm sorry. Yeah, the solicitor's got something to say. Um, sorry. Five new pieces of legislation. I believe all of them have been through committee already except for salt or that does um you can you can wait till the next council meeting if you want to adopt that, but there's a deadline for submitting the of May 1st. So if by chance there's not a quorum at the next council meeting, we should

we should pass it. What that's just the salt that we get from the state, they give us only so much time. So we want to just get it so we know we're going to get salt for next winter and then um the tabled ordinance can remain until the next which is the Okay. All right. Um thank you Mr. Solicer. to approve it now or we need to wait. No, we'll get when we get to motions. I have a It's an ordinance. We'll read it. Okay. I have a question about the administrator's report before we move on. Um so, Matt, uh your report says that um a new water man is being installed from Washington Street to the Liberty Ridge site. Yes.

Uh who authorized that main installation? Uh just the normal channels of development. They're paying for it. We're not paying for it. That was going to be my next question. Yeah. Okay. So, they're paying for it. We only have to authorize it if we're spending taxpay money. And when did that water main installation begin? Two weeks ago. And was that the uh main installation authorized by ordinance 2026-23 or does it have some other authorization? I I don't know any ordinance that's connected with that just with development. Oh, Jeff, maybe you have acknowledge that

part just part of the site plan that was approved. So So is the village providing any other utility services or infrastructure in connection with the Liberty Ridge development at this time? Uh sewer. Oh sewer. Well, they're part of the village. So village just as we do with every other Exactly. Yep. Okay. Thank you. Yep. Um I'm sorry. Village council permitt committee reports. Finance finance met tonight. Everybody in the room was there. Um so uh no rehashing that and our next meeting will be May 11th.

Service service minute is here. Uh we talked extensively about building permits. Um, our next meeting's May 11th, 6:30. Safety, we did not meet tonight. I believe our next meeting is at May 23rd. April 27th. April 27th will be our next meeting. Sorry, I went up. But May already and rules. U, we did not meet tonight. Uh, and also our next meeting will be April 27th at 6 p.m.

Yes, ma'am. Uh, police department chief. Um just working on the new building getting it down. It's probably 70% I suppose maybe 65 70 and uh spend a long time on that doesn't everything's rolling along. Basil for joint fire department. Do you have anything Jamie? Don't meet till Thursday. Thursday. Okay. Village uh committees planning and zoning. We did not meet last week because there was nothing really on the agenda. Correct. Correct. Correct. Okay. Tree commission.

Um I feel like we they trimmed all the trees. Um we're we're done with that grant, too, aren't we? We we have we have a few more pieces of the the pruning that are that need to happen. There was some wet spots. We dropped they dropped a couple logs. We're we let that lay till it gets gets drier. Uh we're getting some stump contracts where there's just a few stump grindings we want to take place. And then we'll start uh shopping for uh trees to plant contracts. And that's really Steve takes care of that. I mean,

well, yeah, we get the we get the quotes and stuff internally and work with the contractor. Steve provides all the leg work with the what trees he wants and where he wants them and those kind of things. Yeah, Steve does a great job. Just to clarify, the next meeting is on the 25th. Well, today's the 13th. Yeah. 14th place. 27th. Okay. Next council meeting. Yeah. Yes. Okay. The 22 month. That's what it was. Records commission. Um I don't have anything. Jeff, you I remember when we last met in October, you wanted to possibly meet this month or next month. Yeah. Yeah. I'll get with you on the time. Okay. Okay. Okay. We'll go into motions. I got one. Yeah.

Um I know we have them. I've been told we have them. Time clocks. Um, I think all village departments should they should be installed and punched excluding the police department. What? I agree. We do have time clocks. They are all punched. You get apartments punched. Yeah, you're getting time clock cards from everybody, aren't you? No, I don't pay from them. I pay from the time sheets. But if I want their time cards, I just call them up and say, "Bring me your time card." I got you. Okay. The water department and the sewer does it. Yep. They do them. They have them.

And I have and I have seen that was one of the that was one of the first issues when I came on. There was there was We discussed this last year. He he went out and saw them. Yeah. I don't need them to pay. I I pay they put their time on a time sheet. I pay off the time sheet. If they give me their card, I attach the card to the time sheet. Why? Why would they don't give you you the card? Then what happened? Well, we we have it for accountability sake. If if if there's a question, but you don't pay from the time card. You pay from the time sheet. Time sheet. They legally certify their time sheet. They legally certify their time sheets.

Okay. Okay. All right. Um, so the ordinances, the first one is the salt one. If we could pass that. Yeah, it should uh bypass committee on that. Well, no, it it went through Yeah, I'll sponsor that. Okay. If you would like to read if we can pass it. Yeah, I'll read it if we can pass it by ordinance emergency. Ordinance 2611, an ordinance authorizing the villages participation in the ODOT road salt contract awarded in 2026 and the declaration of emergency. Mr. Foreman,

this is uh basic housekeeping and we do this every year. So foreman makes a motion to suspend three readings. I second. Get a roll call on that if there's some discussion. Yes. McClean. Yes. Schoffler. Yes. Carol, yes. McCree. Yes. Phillips. Yes. And for makes a motion to adopt. Clean. Second. Sorry. That's okay. Any discussion there? Okay. Discussion. Is it a roll call? Sounds good. Okay. Foreman. Yes. Schoffner. Yes. Mlean. Yes. Carol, yes. Mccur, yes.

Phillips, yes. Okay, the next one. We do not have a sponsor. Uh, it is an ordinance. Enlighten me on this, Brian. It's about having animals in the It's a one of the cleanup orders. It's one of the cleanup orders. Okay. Yeah. And there's no emergency language. There's no reason emergency on this in my opinion. Can I at least get a sponsor for it? I'll sponsor this one.

Yes, ma'am. Ordinance 2026-12, an ordinance amending section 218, animals of the codified ordinance. Brandy is the sponsor. This is just the first reading. Um, any discussion on that? What is that like? It's a it's one of the cleanup ordinances. Um the it was pointed out when a local resident did kind of a selfappointed audit that okay this needs to be corrected this needs to be contradictions in the we discussed as a rules. Okay the cleanup ordinance

yeah it's fine and they can all just go for three readings so do anything. All right the next ordinance uh sponsor is Mr. Carol, Ordinance 2613, an ordinance adopting cyber security program and policy at the declaration of emergency. I don't have anything on it. I was asked to sponsor that. This is to develop the the vill's cyber security program in accordance with House Bill 96. Do we need it now or are we just Do we need it now? No, it can go three readings. It just take effect immediately. Yeah. And and it needs to be in effect by no later than July 1. So we got plenty time. We got time. Okay. It's a state requirement. Yes. Yes.

Yep. Also requires everyone to take cyber security training yearly. Um I need a sponsor for the next one which is the uh for the trees and another clean. Yes. have a computer. Do I have to take that? I can take that one. Miss Brandy, will you sponsor this for me? Yes, absolutely. Okay. Okay. Brandon's 26 2026-14, an ordinance to amend chapter uh 10004, the trees of Baltimore, the court of codified ordinances to delete this chapter. And that can go three readings, I assume, too. Correct.

Okay. All right. The next one, let's see here. Okay, so the next one is sponsored by uh Miss Schoffner. Uh, the ordinance is 2026-15, an ordinance to amend section 452-16 of the Baltimore codified ordinances. Parking prohibited prohibited on certain streets in the traffic control map to provide no parking on a portion of a company street at the declaration of an emergency. Yeah, this is just to um prohibit parking to allow the fire department access to certain parts of the street. Yes, I forgot. Yeah, we talked about that.

That was at the last safety meeting. Yeah. And that we need that because there are people parking on that street and you can't get down it. Like I had to back up. I couldn't even drive my car. I'd say because we're going to inconvenience some people, we might want to let this go through readings to challenge it. Okay, that's fine. Now, keep in mind there is a lag time from when it's posted to when you start the police department starts writing citations, right? Yeah, we always go to knock on the door and warn first, you know, it's new and but the signs will be there, so it's not like I think he ordered the signs already.

Okay. Second reading. This is a sponsored by Mr. Phillips. Ordinance 26-10, an ordinance establishing rates for the Baltimore swimming pool at the 2026 season at the declaration of an emergency, which is what we went over today. Any discussion over that? Well, first thing we need to do is if they're in agreement with what was proposed tonight of service, then they need to amend the ordinance. Okay. Is everybody in agreement on that on the parties and all that stuff? Yeah, makes a motion that we correct, right? Phillips is the highlighted portion is just showing what the new proposed motion. No, that

Yeah, the handout we had is the old one. No, that's the old one. That's the one that's currently That's the one that's currently with the ordinance attached to the ordinance. Yes. The the amendment was passed out of service, right? So for you No, I No, I just It's everything's right except for the pool party section. Yeah, we can make a I'll make a motion that we amend it. Amend it to I'll second it. Okay, Jamie seconded it. Can we get a We need discuss a discussion? No, I mean we we discussed it. Uh Phillips, yes. Carol, yes. McCra, yes. Foreman, yes. McClean.

Yes. Yes. Then suspend make a motion to suspend the old the three readings. The three readings. Yes. Pass as emergency for second. Okay. Uh Phillips, yes. Foreman, yes. McClean, yes. Choffner, yes. Carol, yes. Krie, yes. Motion to adopt. And we make a motion now to adopt it. Foreman seconds.

No discuss. Discussion's over. Okay. Phillips. Yes. Foreman. Yes. McClean, yes. Sher, yes. Carol, yes. McCree, yes. There are no third reading uh ordinances in the ordinance that we have tabled. We'll just leave it tabled. As far as old business goes, the only thing I would tell you guys, do some research and let's talk about the the building thing because we can keep talking about it and talking about it and talking about it and beat it and beat it. Well, and we really need to talk about impervious service because there again, Rick Cricket wants to put a little room addition on his house and he can't, right?

He needs another bedroom and he can't. And where his house is, this impervious surface thing is not part of the road. It's showing part of the road is his property. Yeah. Yeah. Okay. Well, I'm just saying that's all it's all stuff that we need to look into. Yeah. I texted him and asked him to be here next meeting. Okay. So, that was the only other thing I had to add. Any other new business? Um I'm stupid. So, explain this uh time card time sheet thing to me. They clock. Do do they actually punch Yes. the time card into the machine. Yes. Okay. So, if they were leaving early, they would

punch into that and that would reflect on their time sheet. Correct. No, not their time sheet, their time card. Their time card, right? Which So they they punch time card. They punch a time card when they come in and they punch a time card when they punch out. But you don't see the time cards. No. Then they fill out a piece of paper stating what their hours were. Who sees the time cards? We don't see them on a we don't see them attached to the time cards but if there is a discrepancy and we have a question we can say please bring a time card down and we can provide some level of accountability when match that's the whole thing right here with me. Yeah.

I see a lot of driving around. I'm retired. I got nothing to do. Sure. I see a lot of driving around. Sometimes I may follow. Um I think the time cards should come in with the time sheets for accountability, not just on the accountability of the time sheet which was filled out. That's what that's what I'm asking because I punched a time card one time and you had to punch the time card when you came in. You had to punch it when you left.

And they used that. They didn't use me filling out a time sheet. But that's what we pay from because and they certify when they sign their time sheet. They're certifying that they spent they worked those eight hours. You're saying you don't verify that. Well, we don't verify it. No. So, okay. Yeah. So, I think it ought to be verified through the time card. May I ask a question? Is there a a concern about a particular employee or I just see a lot of driving around. Well, the driving around is probably on the clock though, right? Mhm. Well, I mean the water department, that's what they do. They go check water lines and Right.

I mean, do you have a problem with that or do you are you questioning them? I mean, yes, I am. Okay. Well, I I would say that's something for you to take care of. Okay. I would like to see the time cards come in with the time sheets. Do you make this a practice with other employees, other village employees, following them around? I don't I mean, it's a fair question. Okay. Yes, I do. Okay. I do. Okay. And and I know how to follow somebody that they don't know they're being followed.

Okay. I honestly I just wanted to ask that question because of what I used to do. Yeah, I know what she used to do. Okay. So, so that's something that you need to address with all the employees. Um, I got a question. Yeah. The street lights, have you followed up on that? Is on the 30 something that ain't going. Well, there's not 30. There's 14, right? Are we down? I thought it was like 27. 14. It's like 18 19.

Yeah, I think it's down to 19. Yeah, they fixed a few. They fixed a few. Well, no, there was up there. The problem is I don't know short of those of getting those uh solar lights. I don't know what I don't know what leg we have to stand on. I mean, I called the one lady a very scathing message. Are we paying for those lights even though they're not working? We're paying an electric bill. If they're not working, I assume we're not. They don't meter it. Paying the electric bill. No, we just pay. and they just tell set rate of like my security lights 30 bucks a month and that's something we definitely we pay 30 bucks a month for that light even the electric bill for street lights it's 2800 a month no matter what

well so 40 it's based on usage okay so I thought we weren't metered they're not they're not metered there's one meter for street lights right but what what we're saying is if we pay 20 I I I don't know. But if we pay $2,800 and half the street lights don't work. That's not me. You know what I'm saying? They got there's a meter number. I'll look at Yeah. What he's saying is if if there's 28 lights and we pay the same amount every month and half of them don't work. It fluctuates the amount that we pay. Mhm. Yeah. Like as the days get longer, the bills go down. Okay.

Right. the the the but there's really no way to tell. No, they need to fix them, right? That's what they need to do. We shouldn't have to go put a solar light up so we have light, right? When it's their responsibility. Well, if the solar lights really were, let's do all those. We do away all of them and then we wouldn't have no we wouldn't have no problem is is the solar light that we have. Then we don't have to fix. Yeah. I just pulled the bill. All right. Any uh visitors have any? Yeah. Sudden resident at night when you need the license. I can pull the bill. I just pay.

Okay. Well, the next meeting will be held Monday the 4th. The 4th Monday in April, which is April 27th at 7 p.m. Do I have a motion to adjurnn? I make a motion we for second. favor. I only

can be really so I don't have to do the cyber security. And he looked at me like up a little. I don't have to train because I don't have a computer. Um, Matt, can you do a screenshot and then send this to yourself? I don't know how to deal with Apple.

Good night everyone. Can I interface? I can do that. What did you do? I was going to do a screenshot.