Vob Committee & Council - Regular Meeting

Come over to South Mill and Jefferson. Yeah. It's It comes up on you, but I know it's there. So, I always stop. I was walking one day and watched somebody blow it from there all the way down to um Fair View. Fair. I just went through all of them just like I was like, "Okay, but I know once you set up and then they don't do it." Yeah. Okay. We're now live. Gar, if you you're Okay. Service committee. 6 PM February 23rd, 2026. Call order. Uh, roll call. Uh, Phillips here. Orman here.

McClean on service. Yeah. Here. Um, thought I was on rules. Uh, everybody's here. Brandy. Um, got a couple visitors. Does any of the visitors want to say anything? No. For service. Uh, how about approval of the minutes for November 24th, 2025 meeting. form makes a motion we approve the minutes as presented. I'll second it. And visitors. All in favor? We I I

uh we already talked about the visitors 2026 goals 5-year plan for the streets. Number two, five-year plan for WTP. Number three, five-year plan for WWTP. Number four, five-year plan for storm and in II. Five, replacement of water lines 50 years older. Number six, village alleys sent over by rules. Review round one of village alley review west of Basel Street and review of round two village alleys. They've those have already been reviewed. Okay. Yep. Round three, I don't think, is No, not yet. And reports, village departments.

Sure. Just a few things I want to highlight. I think most of these were in my VA report, but I thought it'd be a good time just to go over those here in service. Uh water modeling project is uh finished on the V3 side of things. We met um uh water department Tim Boucher and I met last week to just make sure that their assumptions about some of the water lines were correct. Some of them were not accurate. And so uh Tim and um Scott are meeting tomorrow to remedy that. They're going to do a going to take the map that V3 uh provided for us and they're going to uh redo some of it and then submit back to them and have them update their map. Then Friday, we are meeting with V3 and the water modeling folks to begin to put together a priority list for replacement. Obviously, it's with council's approval. Um but um but we hope to have that for you by the next meeting on the 9th. And those would be thing those would be things like we all we all know uh like the 4 inch needs to be replaced but there are parts of the 4 inch where we can do some double duty. We would want to start there. There's some areas of the 4 inch line that is more at risk than other areas. Uh we also know things like Columbia Gas is coming through up on uh Roman Robula side and they're going to do some gas line replacement. That'd be a great time to come through and do some water line replacement. So, we're going to take all that into account on Friday along with V3 and hope to get um a priority list to you uh by that March 9th meeting. Um we are 99.9% sure that we're going to be awarded the OPWSC for uh waterline replacement and paving on Jefferson and Elmwood. Tim and I met the homeowner at the end of is that Jefferson I believe today guard street.

Yep. We met with M Yep. met with Mr. Deie today uh to talk about getting an easement so that we can loop that line from uh Jefferson to Elmwood. I mentioned to him a couple months ago. He was really excited. If only all of our meeting with residents were like that. It was really great. He said as long as he gets put on it. Yeah.

He's pretty excited about that. So, uh he's going to talk that over with his spouse and then we'll hear from him probably this week or next and then we'll get that over to V3 to put the easement documents together. uh Wellfields. We are still working uh with the attorney for the land owners uh to the north and northeast and east of uh where we where we're hoping to have the new well fields. Uh we found out just uh before last meeting that uh the attorney said they were waiting on a a number from us, which that was brand new news to us. We didn't know that. That was from for Grooies.

Grooies. And so um V3 put some things together. I re I reached out uh to Jeff. Jeff's going to review that and then hopefully we'll get something in writing out to the land owners so that we can get moving on that project as well. That's really the thing we're waiting on before we can start doing some test test wells and u moving forward with the new well fields. Uh water wastewater treatment plant. Uh we're continue doing data gathering with the Jacobs study that's coming along really well. uh met with them right before the last meet last council meeting last uh last time. We're on budget and on time for that. Uh they planned an on-site visit for today, but with the snow and stuff and with the uneven ground, we rescheduled that for next Tuesday. So, they'll be here next Tuesday at 9:00 a.m. to do some on-site stuff and get a plan for sampling that um will help them uh fill in some of those data gaps. uh storm sewer. We still are on schedule to start uh probably next week or the week after for the CCTV stuff on the east side. Um to get a better idea of what's going on with INI, uh and our storm sewers. Um I did not get Tim's report printed for you in time for tonight, so I will email that out uh hopefully tomorrow morning to you. Steve, is your

flooding better than it used to be since we did that work on that other line? Okay. Well, I know, but everything's flooded right now, but it is better. Does it go down all the way or not? Has it? Yeah. Oh, good. Okay. Yeah. Same. My backyard was full. My neighbors Yeah, the neighbor to Brian's. But it was gone in a day. It was gone in a day. Big improvements. Tim went out there to see because so for all the complaining, we made a lot of progress in the last two years. That lady that Brian's neighbor texted me at 6:30, whatever morning it was last week to let me know and took a picture that there was water around her shed. But you could have taken that picture where anywhere in town.

Yeah. Well, and and I almost took a picture of my front yard because it was flooded. But Tim So Tim went out there first thing. Two things with that. Hey, he was at two on 256 at 3:30 in the morning putting high water signs on because that's how much it rained. Even the state route was under, right? So then he went to where the piping was and that water was a gushion. I mean it was spilled. So it was running as and you know I I don't know short of uh I don't know what else we could do about something to Tim that when Owen Keller built that brick house that he lived in. Yeah. He put a very large tile from his house to the creek. Yeah.

And as long as they owned that farm, they would have no reason to let us come down that power lines easement to try to tap that. But now that the school owns it, I would think that that our relationship with the school, we could probably go under Holder Road and have another point of uh drainage over there. So Tim was going to call Soil and Water and see if they had any mapping on that. Yeah. Because that would because it was all on private property. They probably didn't. He probably didn't need to map it, right? Because it was his field and his house, right? But I know he put in a large pipe and Owen Keller didn't do things halfway. He right had a large excavator out there and it was just for his house.

If if there was a way to do that, the water that was by Brian's house would never even we could make it to where it would dissipate, which is what Tim just shared that with me this morning. Then there would be no water if we can do that with the school owning it. just make work with them on that. Matt, I think we can make some Yes. even bigger improvements there. Yes. I do have a meeting coming up later this week with uh uh with the family that lives at um I think it's 80 Baltimore Somerset. He he was uh that gentleman was here last time for the public hearing about um the Dwayne Myers.

Dwayne Myers, that's right. About um about what the reszone of Mr. Wood's property is going to do with drainage and stuff. So, he's coming in later this week. Um, we're going to talk about development on the east side and some of the drainage solutions that we have in place. And well, if we could get that across Holder Road, now we know where to tell Mr. Woods to take his water for his houses because it's all his land from where he wants to build. Yeah. To where that tile would be if we can get it under Holder Road. Well, and I think I think that the school would be definitely open-minded to letting us do that. Well, especially if we're in the power line ement where nobody can build anything anyway.

Well, and and then you know when we talk about drainage going out toward the east by the bowling alley and I mean a lot of the stuff that's going to happen out there is going to fix that stuff anyways, right? Yeah. So I mean so moving right along.

Uh parks and recreation board. Uh the only thing I would have to say about that is um I am we have our second recreational users group meeting tomorrow at 5:00. That's for the uh five sports leagues that use Alt Park in Johnson Park. Just nail down things of um code of conduct and uh they are permitted to use our parks by code, but then they have to sign an annual agreement with a with a fee as well. So, uh, tomorrow's our second mandatory meeting of the year. Well, Matt, you I would say that the the meeting that you the first meeting you had about a month ago was much more Yeah. nice than it was last year.

Everybody's been working well together. I think I think they're all Everybody's playing nice together. Softball's already paid their fees. Yeah. Softball has Yeah. and they they're they have big plans to put a bunch of money in um to the fields out there at the at Johnson Park because they're going to do a bunch of fundraising to fix those fields up. So yeah, Rob Rob Bolt's fixing the drainage on Diamond 3 over there for free for them. And there's just a lot of stuff that they anticipate doing which

it's just you know Jeremiah when we the money that they raised at that gun bash and you know I I know that they put in 70 $80,000 at all park last year and they're they plan to put more out there but you know on any given Saturday there's 1,500 to 2,000 people at that park and it's and it's just I think that's a Good thing it is a good thing. So, and Brandy's not here for downtown restoration. No. Committee. Um, says there's an updated quote on the doors. Yeah. So, that would have been in your it might have been in your council packet.

Yeah. So, that's a that was a quote that I got from Rosati. Um, I don't know, maybe early January. It's the same door that we were looking at last fall, last summer, and decided to put that on to this year's budget. So, that is budgeted. Um, that includes the door, the is that a sunburst, the um above the door. Couple of other companies have contacted us about about pricing that out, but they haven't submitted anything. Rosotti's been pretty consistent. Yeah, they've done all the stuff with our windows, so we feel pretty confident with them. Um,

if that's what we want to move forward with. And there's something here on solar lights. Well, we could do Do you want to do we want to see if we want to make a motion on the door to move forward or do we want to leave that hanging? Do you want to move it up to council? Uh, I I would love for council to make a motion on that and just give direction one way or the other. Are the windows done? Windows are all done. Windows are all done. All paid. Yep. Is there still money left to do the doors? We bud 25,000 this year. So, we've got it in this year's budget. Yeah, it's in the form makes a motion to send this to council. Yeah, we need to get the doors done up there. Yeah, they're bad. Yeah,

I'll second it. Now we got something here on solar lights. Yeah. So council asked us to look at Hang on. We got we got a vote. We have to vote on that motion. All in favor? I

there. So Mr. Coutuni had made had had addressed I think service about the possibility of using solar lights at his uh new development out on 256. Uh he is a proponent of solar lights. uh internally when we've talked in the village um it's not so much against solar lights just as just knowing that once they're installed we're the ones that maintain them. So uh the question the issues that we've talked about is the cost of electricity. So A would maintain them, but of course if we did electric lights, if we did powered lights, right? Electric powered lights, which we pay them, which we do all over the village. We they maintain them, but we pay the electricity, right? So,

but they also haven't updated them to LED where they could cut our electric bill by like 60%. Exactly. They have not. They have not. And not only that, they they are very bad about getting them repaired. About getting repaired. There's Tim Tim came up with a list of how many we we we have like 1921 solar uh regular lights and they're still high pressure sodium. Yes. And and there is by the yellowish, right? Yes. I think there's one LED by the railroad tracks up here. I think it's the only one I can find. They were promised to pay the LEDs.

So, Mr. Coutinho is a proponent of solar lights and council showed interest when he talked uh to you all uh a few meetings ago. So, he bought a solar light that he's proposing for his development. Uh Tim and the crew fixed it to the building. It's over here on the corner above where the trash cans are. Uh we have not yet gotten that really working. Um in the sense that the directions are very very minimal. Well, it's not even that. It's just the putting it together. I don't know how. Yeah. The problem is is that the directions say something about different modes, but it doesn't give any direction on how to do the modes. So, we're waiting to hear back from Mr. K. These lights that are in the packet. Yeah.

Okay. The ones that I'm familiar with have somewhat have motion sensors on them that get them brighter as you approach this. This is supposed to It's not working so we can't see it in action yet, but that's what this is. And I feel like that's a if those would work, right? That's a great thing, man. You know, I think I think we're on the very beginning of that technology being in it where it should be to use it, but I I hate to see us put in a whole development with Yeah, we have to service it. We can't even get this one to work. We have a bucket truck. We have a bucket for the crane.

Yeah. I just I'm like Rick. I just I don't know if the lights are to the point to where they work. One of the issues we talked about is our code does not have very specific requirements on what type of lights. So that's kind of part of the issue is is the developers are asking what we want and we we don't really have anything specific. I think we need to do the research and say this is the lights you're going to use and and that and I think if we do that we can because we want it'd be nice to have it consistent consistent from one development to another. Yes. So I'm wondering maybe maybe keep keep an eye out on this. Well, he's going to have to figure that out. And if we figure it out and it works, then we'll talk about it again. But I don't know.

Almost like we need to consult it on it. And I can do some research on some of these companies that I deal with and see if I can get you to recommend do that. Yeah, I agree. I would really like because I'd rather we chose the light and we kept it consistent and this is the light we're using everywhere. I I think the idea of a solar light's a good idea. I mean, if it works. Yeah. Something with more than a two-year warranty. Yeah, if they're advertising 25 years, yeah, why are they only offering a 2-year warranty? That's a retail warranty, not a municipal warranty. Well, and it's this the only thing with the A is just like we're just talking about. There's 19 lights out and and there's like over on Washington Street, it's dark and those people I don't blame them. I'd be upset, too.

They don't even meter our usage on them, right? They just calculate it. Yeah. Uh, no. I think there's a meter on it, isn't there? Yeah, we have there's a meter. I think there's a meter on it. Yes, there is a meter on it. Yeah, but they've never changed any They've changed little or none to LED. None. And it should have been changed out years ago. Yeah, but they won't unless something burns out. Then they promise to put LEDs in. Well, then there's 19 of them. They can put LEDs. They owe us 19 right now. Yeah, we need to I I need to call somebody and talk to somebody at a cause because and I'll just tell them what we're doing. We're looking at maybe you get me a name and a number, Matt, and I'll call them. Missy has a number. Okay. Cuz I I'll tell them.

She calls in all the outlight outages. So, you know, someone will call in. She'll take the information and she'll call A, but that's all you can do. It's up to them to, right? But I think they might pay a little more attention if we said we're going to switch them all out to solar lights, too. Maybe, maybe not. I don't know. Maybe they don't care. As much as they claim they want to be conserve conserve energy, they really don't. They love base load and those are great base load. They hate spike load. They love base load. Where did you say there's a a Where did you say there's a a new one at? An LED one? Yeah. Right by the road track by the drivethru. Huh. It's real tiny. You look up there and it's this little tiny light. I I'll have to notice I'll have to look at that next time. Yeah, that's the only one I've been able to find.

Okay. And then I don't Under old business, we got these ordinances. Well, 20263 had we had the first reading two weeks ago, but it needs to go through committee. And what is it for, Brian? I'm sorry. Approving the final plat for the Liberty Ridge section one. Okay. So, we need to vote on that through service. Yeah. To send it up to council. We already had one. It's got to go through committee. Okay. So, we need a motion to And you need that pass by emergency or is it going to go to three readings?

It will go to three readings. We already had one. Yeah. Right. Jeeoff, before makes a motion, we forward uh ordinance 2026-3 to council. I'll second. What's What's the next ordinance, Brian? I roll call. Oh, I I apologize. Second. Uh Foreman. Yes. Phillips. Yes. No. No. Okay. Um, number four is the reasonzoning of Roger Woods. Yes.

And for makes a motion that we forward this ordinance 2026-04 to council. I'll second it. Foreman, yes. Phillips, yes. No. And number five is Cherry Lane North LLC. That's the one. That's the development on the north side over here. The pre-annexation agreement. South. South. Oh,

the loan of property. So, uh, form makes a motion that we forward 2026-05 to council. That's the annexation of the Lona Farm east of town on the south side of 256. I'll second Foreman. Yes. Phillips. Yes. McClean, no. Can I can I move to make an amendment on that? This is just foring to council. Yeah. Okay. Just going to council. So council I can do that. Yeah. Okay.

Just out of curiosity, what would the amendment be? Uh to remove the emergency language. Is there emergency language on that? There is. Um because the developers typically that so on every one of them it's really just going three readings but the emergency just means it takes effect immediately instead of waiting 30 days to take effect so nobody's going to make a motion to suspend the three reading rules on any of them gotcha okay yeah there's a difference if if you pass if you suspend the three readings that's to you as an emergency then you can spend suspend it but the emergency language even after even if you do three readings it just means it goes into effect right away rather than waiting through.

I think my main concern would be the the the referendum period. Someone wanted to challenge it. I want them to have that. Yeah, these are past the public meeting stage before they got here. They were all put through the public meeting and in planning and zoning. They've already p they're the referendum days are over. The other difference is is if we suspend the three reading rule, we need five members of council to vote yes. Yes. Correct. If we but if they go the three readings and have emergency language, it only takes four members of council or three in the mayor for well for passage just takes and let me explain to you why we did this Phil because we had a choice to either annex that land oursel or Thirstston was going to annex it. So that's where we were at with it. That's why

we took a defensive measure to keep thirst on the east side of and that's why and council did that unanimously. Yes. Yeah, I saw it. Yep. Okay. Okay. Back to the agenda. Mr. uh new business. New business. None. None. There is any. That was new business. Yep. Next meeting will be held fourth Monday in March, March 23rd at 6 PM. Form makes a motion to adjourn.

I'll second it. Yeah. So, she moved her daughter to Virginia on Friday and the blizzard. So, she texted Matt and I last night and she said, "Look, I'm not trying to." She was when I'm afraid to to to drive and she said I called off work and she's going to try to come back to Ohio tomorrow. There's almost nothing on the agenda anyway. I mean, I guess no, there's nothing other than ever going to just say, "Well, there's nothing on the agenda. We just That's what I was going to ask that question."

I think that I think especially I think rules and safety in particular, yes, are subject to being cancelled. And it makes me wonder if we put those two on one night and finance and service on the other night that we could just start the whole meeting at seven. Yeah, I have a really long meeting on that night, though. On finance and service, we've been getting them done in less than 30 minutes pretty easily. I mean, keep track, but these two I mean, rules and safety rarely have an agenda to speak of. I mean, unless unless the chief's got stuff to talk about, um, which he can report in council, too. Yeah. Which you can report to because usually when we get to the council meeting, I go, we already did nothing else.

We already did it. Yeah. Yeah, that's very true. So, can we So, what do we do with this tonight? Well, open it and close it. Open it and pass the minutes. Okay. And then pass the minutes. Yes, it's a committee. Two people's enough. Yeah, if we can figure that out before, but we'd have to move rules and safety to the same because we have to have finance, we have to have service, and we have to have two meetings a month because the three readings would run half a year if we didn't. You're right. There's got to be a way to figure that out. I'm on. So

if we would put the finance on the fourth does finance the timing of the finance meeting affect you in any way whether it's the first second Monday. I I prefer the first. So that said we move service to the second Monday with finance and move rules and safety to the fourth Monday. There's a likelihood that on a given day we could cancel both meetings and start council at 7 o'clock. Yeah, I'd agree with that. I mean, we should do that. You guys all agree with that. I mean, having had that discussion, I'll make a motion we do that in council meeting. Well, okay. Um, but the but rules, just FYI, rules does have an agenda item on already for the next meeting. So, I'm saying it's going to happen every time. I'm just saying there's a

Yeah, I know. Yes. Yeah. I I prefer finances to it because I I moved it from it was always the second because my predecessor took two weeks to do that long to get it ready. Yeah. The rules will have to change. Does that have to go to rules? No, the rule. Well, Jeff, would that have to I think you can do it by motion. Rules of council still have Yeah. Yeah. But I mean, but you can still do it in the meanwhile by motion. So change the the days. Okay. When we get in the meeting, I'll make a motion. Okay. So, you go

Yeah, we're approve the minutes and close it. Yes. Okay. Well, that's before I open it. You You can You can vote. Yes, you can vote on it, too. All right. I'll open safety committee. and McCur's absent. Schoffner Carol

also in attendance we have Brian officer of the village administration administrator Brett Rogers Brett Rogers police chief Jeffco village uh solicitor Rick Ellis mayor and council members Philip Mlean and I guess I'll have problem I suppose for the minutes. Um I move that we accept the minutes as written from November 24th. That's can't be right. Is it 24th? Yeah, that's what last time.

What's it say? So I move. Can I have a second? I guess. Yep. Um, okay then. Rooff Schoffner. Yes. Carol, yes. Okay. Visitors, anybody have anything for safety committee? A question. Why is it so freaking short? It's adoration police answer to me street department.

There was a time when I said it would be really nice if there was a sensor on Basel Street so that it stayed green on 256 unless there was actually a car on Basel Street and I mentioned that to the street department guy and he said the sensor's on there. It just got disconnected. And if it got disconnected, it sounds like it got disconnected without council approval. And it would be much safer on Basel Road for cars coming up there past this bank and all that if every time they come up that hill there was a red light. So if all that's on that light already and it wasn't authorized to be taken off, why don't we just put it back?

I don't think I like your assessment. I come up that hill a lot. And you fly right through that intersection. I can look into that.

Backing out and people are coming up the hill. It's dangerous getting out, right? There's a lot that goes on at that turning while you're backing out. Please start tear tear down the rest of people cut their houses down there so we can go down and drink beer and smoke cigar. I'm just talking wrap it up.

Yeah. So, does that so matter? Then are you going to look into that? I'll look into that. Well, if there's no agenda next or if you if you change and all there is is just approving the minutes, then we'll just wait until there's a until they meet next and then pass them. How's that? Tonight's meeting to approve the minutes. So, let's say we're having you go through the calendar. Um, if there's nothing on the agenda, I won't pass anything out. I'll just until the next safety meeting then then I'll

So, he's saying just read through it and be done and make a motion to Yes. Do you have a report or I don't have anything to add. Police, do you have a report or no? Nothing. Anybody have any old business? Any new business? Like we do now. All right. Next meeting is scheduled for the fourth. Well, I don't know about that. Um, it's scheduled for it. Yeah, currently scheduled for the board 6:30 following service committee.

Uh motion to adjurnn. Uh all in favor say I. Yeah. Sorry, I just couldn't get my word, so I had to You're fine. Ryan, where's your where's your data?

Hold on. Okay.

Our Father, who art in heaven, be thy name, thy kingdom come, thy will be done on earth as it is in heaven. Give us this day our daily bread. Forgive us our trespasses as we forgive those who trespass against us and lead us not into temptation but deliver us from evil. Thom, the power and the glory forever. Amen. I aliance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. Brian, if I could get a roll call, please.

Uh, Carol, yes. Foreman, yes. McCur is not here. Mlean. Phillips here. Chopper. And if we could get approval of the minutes. Um, February 9th public hearing and council meeting. Makes a motion that we approve the public hearing minutes as presented. I'll second it. Can I get a roll call on that as well? Foreman? Yes. Phillips? Yes. Schoffner? Yes. Carol? Yes. And we need to get an approval on the council council meeting as presented. I'll second it. Roll call on that, please.

Uh Foreman, yes. Phillips, yes. Carol, yes. Yes. Sher. Yes. Approve approval of the agenda this evening. It needs amended. Yeah. Needs amended to include 2026-6 forum makes a motion that we approve the agenda with the amendments of the ordinances. adding adding ordinance adding the ordinances from the No, this came out of rules rules from the rules be 20263 06 06 06 is the new one is the new one's already

second get a roll call on that uh let's see foreman Yes. McClean. Yes. Shner. Carol. Yes. Phillips. Yes. Now that's to amend it. Yeah. Approve the agenda as amended. Okay. Any visitors? No, we're not done yet. Okay. I second them motion. Now we got to approve. Okay. I'm sorry. Okay. Foreman. Yes. McClean. Yes. Shoffner. Yes. Carol. Yes. Phillips.

Yes. They both said no. Okay. Nope. Okay. So, vision uh village administer reports. The only thing I have is we went over um like Matt shared with you earlier. Looks like we're about 99% we're going to have the money to do the water project on um Jefferson and uh Elmwood.

Elmwoods. And then I feel like here's the only thing that stinks about that how this and I had to they had to explain it to me like a two-year-old. So this money gets approved for Elmwood and and Jefferson and the money that I'm trying to that we're trying to get for the other water repairs. It's not going to be approved until June or July. So we can start bidding it in July, but like we did the water project on Gordon Street which was done in the end of August, September, October. It's probably because I realistically I would like to do three water projects this year. I mean because we didn't do any last year because we didn't know we didn't get the money. So realistically that's in my mind I'm thinking gosh if we could do three water projects in in one year that would be phenomenal. But it's it's going to fall because that's how it was explained to us. It's not going to fall until end of summer. But we'll know that the money is is secured in the next month or two. And once we know it's secured, then we can can move forward. Um that was really the only thing that I had and I wanted to share with everyone because we just need to keep moving forward on the on the um on getting these repairs done. What's the status on the low rate money that we were applying for?

Well, I think we're going to get it, but we're decid we're trying to figure out like like these 4 inch lines. Well, first of all, some of the things that they came back with, they didn't realize that they were 90 years old.

So, now we've corrected them on that. And 90 years old, I I keep saying that over and over again. I just don't know how we've let something go 90 years. But but the village has and we just got to start replacing those obviously. Uh he had 14 or 18 water main breaks from and we haven't had one in a week partially I would say because of the weather's been better but I mean and they're 90% of them are the 4 in 90 year old water and that's what you know when when people talk about the water and stuff in Baltimore I we're getting ready to do a bunch of stuff to make it better. The wells are going to make it better. um replacing the water lines are going to make it better. But this isn't something that there's when I became mayor I thought we're going to just fix this. We'll fix this water so nobody just is not worried. It's a process. It's process going to take many years cuz you can't go 90 years and not fix anything and fix it all in in six or seven years. So So that's all work in progress. But that's that's all I have to talk about about the is about the water.

Yeah. I would say just to add to that, I I think our hope is with that priority list from the water modeling project that we'll present to you guys on the 9th that that would be like an approved this is where we're going to start. So we'll know. So Mike's Mike Crane from B3 is going to price out if we borrow 2.5 versus or five million to see what the payments are going to be on that and if we're comfortable doing that. So the thought would be is whatever we would borrow, we would start with priority number one and we would just work it down as far as we can with the money. Okay. Now, some of those if they have lead joints though will get reimbured for them. Well, possibly. Possibly. And it was a definite before. Yeah. Well, it was a definite something's coming down the road where they're going to do some.

It's first payment's not due for five years after the project's done. So, the EPA hasn't come out with anything. We thought they thought the EPA would come out with it the first of this year and they have not as of yet. Well, it's only February. So, yes. So, and something is coming down. It's just Yes. Okay. And that was the other part of why we were a little concerned about well if we if we max out how much we we you know take out and then it comes back that will that apply to what we've already done or should we wait? We know we can't wait too long because we've got 90 water.

I just So that that's where we're that's where I guess my my priority is that I feel like the the wells are going to make a big difference too. I really feel like that's that's going to make a huge difference. New wells. So Matt, do you have a report?

Just a couple things. I met uh for the first time uh with Brett Mackoy today uh for the 2026 pool season. He's our pool manager. Uh discuss things with the pool like uh increasing the price on uh private parties. Uh we're looking at sharing up the application process. What we have is with family memberships. We've got people that are having uh guardian one, guardian 2, grandma, grandpa, aunt, uncle. It's not been verified. So on some of that went out.

Thank you. Thanks, Brian. So, uh, so we're we're beginning that process and I think that's going to look good for the summer. Uh, we we're starting a five, uh, once a week for five weeks social media post and website post on our building department and just in trying to inform residents ahead of the building season. What's the difference between zoning and building? What how do we get a permit? What do I need a permit for? What do I need? What do I not need a permit for? to just with having a new building department staffed. We wanted to do the best we could to get some information out to residents on what that looked like as well as uh our um safe built inspector get his information out to people if they have questions about the building department and building permit process. Uh we are probably a week away from awarding uh the uh tree removal contract and pruning contract. We've gotten three uh quotes from each We've got three quotes for each of those projects and we think that the winning um uh bid is going to be one company. We're waiting for a green light from the ODR OD andr rep to make sure that we can move forward with that. So hopefully that will start uh either the first or second week in March and uh we'll get letters out to the residents who have trees whose trees are closed to their property so they know that that's coming and if they have any questions they can contact the office. We had a preconstruction meeting for Liberty Ridge last week. We met the village V3 Dr. Horton Tamarak Leighton Verdanis um just discussed getting things on board with uh with the construction process. It looks right now that Dr. Horton is going to close on the property on Thursday. So, the hope would be at our next meeting if council wills that they would that you would vote on uh the replatting of

that property. Uh Rafelis, which is our financial um consultant, our financial firm that we're consulting with, uh they're filling in some data gaps. We have a meeting on Thursday to make sure everything's uh that they have everything that they need to begin building um a plan going forward for us for things like NCAs, TIFFs, those kind of things. And then just last uh we did have interface video with us at the last meeting. uh they went uh they went in and tweaked each mic for each person and labeled those on a on a master sheet for us so that we know what level set everybody at. Uh I do want to just remind folks even though hypocritically I'm sitting here with two mics, one not working, just to remind you that we do need to make sure that those are on and um that we're sitting up and speaking into those directly. The mics are good. They work, but they're not very forgiving. So, if you speak into the mic while you're sitting back, uh the likelihood is that will not that will not show up on the live stream or the recording. So, just just to throw that out there. So, unless anybody has any questions, that's all for me.

Thanks, Brian. I got I got one question. You mentioned the pools having private parties. Mhm. Um, and this is just me brainstorming things for maybe ways to make more money. Yeah. For the pools. Uh, all about that. Yep. When when we have our uh annual uh Baltimore Festival, we have like a drinking area. They did this year. Is there something we could do for private parties to have drinking? And I know there's a liability when you have drinking out a pool, but we've never investigated it, and we've never permitted it.

Well, that that is a is a process. You wouldn't get those for individual parties and we would never be able to get one for a full summer. Yeah. And when when the festival gets it as a committee that gets it, it's not the village. Yeah. It's not the village. We we tell them we don't mind if they do. Yeah. We don't want anything to do. We have no It has nothing to do with us that in the pool's part of the parks and drinking's prohibited prohibited. Well, it's prohibited in Johnson Park, but we let it happen. We give them a special ex exception. Yeah. Like I said, I'm just trying to generate Well, any any way we could generate money for the pool is a good thing. I think you could charge a lot

on on on Matt like um mentioned about modifying the pool rate and not the pool rates but the that would have to come through you anyway. So um yeah of course anything like that would be brought to council and I don't know when they have a private party do they anyway and we just don't know they don't that's prohibited. Okay. Well you'd want to make sure there's no glass right? So plastic only and things like that. But there do they have that many private parties, Brian? I don't even know to be honest with you. Theycept alcohol. They would Yeah, you're probably right about that. I mean there's they've got a couple every week. They

I know there's birthday parties. I know there's been sporting events that they rent that that out. So Okay. Well, good. Do is there ever anybody who rents out the party house and the pool? the the shelter house. Yeah. No, not to my knowledge. Usually anybody that rents out the pool has kind of that shelter house thing with the with the building. Yeah. Because if you go into the pool where the entrance is, there's it's the floors all been redone and there's like couches and it's it's set up. We had a grant that we used and it's set up actually pretty nice through there. So,

I mean, part of the problem part of the issue, not issue, they were talking about pr-rated memberships. Um, I didn't know this existed. Yeah. So, they had I'm sorry, Bill. You know, being a year, we got a full membership, but then and once July hits, memberships fall down, but people come in and walk in and they ask about a prrated membership. That was something we was thinking about drafting. Yeah, that and drafting an ordinance modifying those that Well, and that would be good to, you know, to to stretch it out as long as we can step up the the fee a little bit as it declines. Brett's going to re Brett's going to reach out to the uh Canal Winchester pools does that. He's going to reach out to them and get some information.

Well, last year he did good. I mean, the only thing I feel like where we fail a little bit at the pool is if it's raining or it's cloudy and there's nobody over there, close it and send them home. We talked about that today. And then that's that's the only thing that I s and I know it's a but you can't pay four lifeguards to watch two kids swim. I mean, just can't. My six six six lifeguards. Okay. But you would agree with that, right?

Well, I go over there every day and I'd see them sitting there. Not a single person in a pool, right? I mean, we we just have to pay more attention. And I know what he tries to do. You're trying to get those kids hours cuz it's summertime. Sir, summertime job. But he did a great job. There was days over there you had to let people go go out before he could let people come in. There was that many people over there. So, and there was a couple really hot days that we I loosened the rules up as far as letting kids in cheaper maybe than adults because a lot of them kids don't have the money to go. No. Um, Mr. Fiscal Officer, do you have a report? No, I don't. Okay. Mr. Solicitor,

briefly, three new pieces of legislation, and I would ask the council on the third reading of ord, which is to vacate the final plat for Sleepy Hollow, that council table that because, as Matt indicated, the closing hasn't occurred yet on this property. So, uh, the village's preference is that that table and then later once we confirm that there's a new owner to the parcel that um considered for that's all I have. Yes, sir. Uh, village council committee reports finance.

My finance finance finance did did not meet tonight. Um, our next meeting will be on the 1st or 2nd 9th Monday in March the March 9th. Okay. Service service Matt talked about what was on the agenda. Um, our next meeting is going to be the 26th of March. safety.

Um, safety did meet tonight. You can see it was a very short meeting. Um, our next meeting is the 4th Monday in March, March 23rd, 6:30 or immediately following a service. Yes, ma'am. Rules rules did not meet tonight. Our next meeting, I don't know the date, but the fourth be the second. It's the 9th. It hasn't been changed yet. So, it's still the 9th. Yeah. It's 6:30 immediately. Following finance. Uh, public safety reports, police department. Nothing. Nothing to add? Yes, sir. Uh, Jamie, have you been to one of the meetings yet? No.

Is there anything discussed that we need to hear, you think? No, not at this point. Okay. Uh, village committee and commissions, planning and zoning. I don't believe I think we are going to have a meeting and I don't think we're going to. you are. We don't think there was anything on the agenda, was there? We can't we canceled the uh February meeting, but we do have one scheduled for March. March the 12th. March the 12th. Okay. Uh tree commission, you have in front of you the um tree appointments and the terms of the people that have graciously volunteered for our tree commission. Um that's on down the agenda. Oh, is it? Mhm. It's under new business.

All right. Sorry about that. Okay. uh records commission. Brian, we have nothing for that, I assume. Nope. Okay, we're going to go into motions. For makes a motion that beginning in the month of March, we change the uh the committee meeting structure so that the finance and service meetings are held on the second Monday of each month and that the safety and rules meetings are held on the fourth Monday of each month. um in in hopes that some days safety and rules would have no agenda and we could just uh forego those meetings. Yes, sir. I'll second it. Hold on. Discussion.

Hold on. Go ahead. Discussion. My only concern I don't have I don't have a problem with it but I do have a concern that you know he Steve had a question tonight at one of our you know I just I don't want to cut the residents off by us saying there's no business when they might have business to discuss. Well we don't want to cut anybody off. Well, with this mayor, I will say that the structure of the meetings when visitors are given an opportunity to speak is a lot more relaxed and and that we're able to hear what people have to say, even if it's in a council meeting, too.

What I'm saying is if we if we as a group on I don't know what day would decide, oh, we don't need a meeting tonight. We don't know really that we need a meeting tonight because there might be a resident that was planning. Well, we need a council meeting because we can't have all the ordinance readings drag out too far. Safety and rules is canceled. We could still Yeah. And I and I that's that I guess that was my thought was because I'm with you Debbie. We we want everybody to be heard all the time. But it would just be done in council in council committ because Yeah.

Yeah. How would you just if I can ask how would you like for us to handle that internally? So when we h when we send out packets on Friday if the agenda is light at that do we make that call or would that be something that I should contact I think the chair person the chairperson of the committee. Okay. Okay. Yeah. So maybe we would do that on a Thursday to get us on a Thursday. You would contact the rules and the safety committee chairman to see if they feel as though a meeting is necessary. Okay. Yeah, that makes sense. So, do we vote on that then? Yeah, we got to vote on that. Okay. Are we ready for a vote? Yes, sir. I think so. Foreman? Yes. Uh, Phillips? Yes. Carol?

Yes. McClean? Yes. Sher? Yes. Okay. Okay. And I'll have an ordinance prepared to the next meeting of council reflect and the order of those two meetings. I mean like if one's canceled and the other one's not, the one that we're having is at 6:30. Gotcha. Instead of at 6. The sponsors are So which one? Which one's going to be first then? Sponsors are for the first say rules is first and safety second. Okay. Whichever one if one's canceled, the other's not that other one moves to 6:30. Okay.

Okay. So does that be does that begin at our next meeting or does that after we motion it's fine to begin the policy right now but I'll still amen what do we need to give the public when we cancel well usually what we do is we just put it out on our website and Facebook page that's about the only way we have well if I so if I called on a Thursday my hope would be that we would put that out on a Friday rather than the day of so that if somebody has a question or concern, they can and we are still having a meeting that night. We are still having a public meeting that night. It's just an hour later. Yeah. And what you would what I would

I'm glad you said it that way because what I would say is even though we're counseling the safety meeting or whatever meetings council, you still have an opportunity to come and speak to council. And if if you made the call on a Thursday, I'd put it out on a Thursday. Yeah. That way, you know, because I we try to do it early so that we're not doing it the day after, right? And I and I'm with Debbie. I we don't want anybody to come to a meeting and not get heard, but if they they're still going to get a chance to to be heard at a council meeting cuz I feel like if you got something to say, come say it. It doesn't matter when or how. Okay. Um was there another motion that need to be done tonight? I was trying to So, we're going to go to ordinances and resolutions.

I was thinking, was there another motion? Was the front doors? Uh we forwarded to council the approval of the doors. Yeah. Form makes a motion that council authorize the village administrator to go ahead and uh hire Rosati to replace the doors on the opera house. I'll second it. Discussion. Yep. Discussion. So is this white one the one we're going with? Is it I mean I So the white would be the exterior side and then the wood would be the interior. The wood style would be so it' be two toned. One side would be one color.

I'm just going to ask is there I don't I'm not sure I love the white. I is there a reason that we went with white on the outside? That's what it is now. And the trim's white. No. Was it um How did it compare in price with others that we looked at? Um, if I it's been a while, but I believe it was the lowest price. And then I think the other thing that the history of our the context of our discussion has been that that they've done a great job with our windows.

I think that recommendation came from Mr. Cthell, too. did uh that that he I mean that he looked at the stuff and we decide this but he does as we all know has a lot to do with it. We we got quotes from NJW. We got quotes from uh I'm not just I'm not stuck on the white too much. Yeah. And I believe I would say about the white is you get all the dirt and traffic from the intersection and that might These are fiberglass. They're easy. They're fiberglass to wash down. Yeah. These are easily washable and and I believe that each of the quilts that we got with the exception of NJW that was going to go all all wood.

Uh the Logan glass was was a door that was very it might have been even the same door. Um and Steve has obviously seen this. He was the one that got us that recommended that we do a get a I'm sorry that we get a quote from Oati and actually reached out to he picked out the door too. So, do we want to vote on it or do you guys want to think about it? It's up to you all. Well, no. We've already had a motion in a second. We're going to vote for the vote. Yeah. Okay. All right. So, are we is the discussion over then? Yes. Okay. Uh Foreman, yes. Carol, yes. Phillips, yes. McClean, yes. Shaer,

yes. Okay. Now, now we're to the ordinances. The first ordinance I need a sponsor for and it is to reszone the parcel. Well, I'll read it and then I'll have Right. Yeah. Either way, you can read it first, but all of these need a sponsor. A sponsor except for the last two.

Yes. Ordinance 2604 is an ordinance to reszone 0 Baltimore Somerset Road at 4.773 acre parcel known as parcel number 024025762 and 5 Baltimore Somerset Road, a 2.955 acre parcel known as parcel number 024257700. number zero to suburban single family residence district R2. I need a sponsor for that. I can sponsor.

Um we talked about this earlier and uh it's the Roger Woods property that was brought to council a month or so ago to reszone it. Um he was asking for R3. I think we ended up with R2. Yes. And uh this is just the first reading, so it will go for two more readings. Is there anything else we have to do with that? N. All right. The next uh I need a sponsor for the next one. It is ordinance 2605 and ordinance approving the pre-annexation agreement with Cherry Lane North LCC, the declaration of an emergency.

I can take it. This was uh the property that used to be the Lona farm and um they're you know requesting annexation to get municipal services. It has emergency language on it but that is not to get it done to avoid three readings. This will go to more readings and the emergency language is simply to make it go into effect immediately upon passing. And that's so we could file the paperwork. Correct. Yes. Yeah. So, we can move it along, right? We submitted this paper, by the way, in October, right? Yeah. It's a long process and it's just a long process. The added 30 days just adds a little bit,

right? It just it's a cumbersome process anyway, which it should be. It should be, but that this is the last on his list of things to do. So, it's not it's not like they're going to be busting ground out there anytime soon anyways. Uh, so do we have a vote on that, Brian? No, no, there's no 15 more readings. Just a reading. Okay. Now, don't forget the next one is 2026. Yeah, that's the newly added. Do I don't have that? Yes, I do need that. Yes, sir. Yeah, this is the one that came out of rules.

And that needs a sponsor. Oh, okay. So, but this is what I'm reading right here. Okay. And I do need a sponsor for this. And when I read it, who? What's that? Gar is going to be the sponsor.

Okay. Good. Thank you, Gar. An ordinance amending chapter 240, Employee Manual of Personnel Policies and Regulations of the Baltimore Cartified Ordinance in order to provide overtime pay during a declared emergency and the declaration of emergency. We ran into this um when there was a level three and the boys were plowing snow and they were getting paid regular time and if no nobody else had to come to work except for the people plowing the snow and doing the work and I it's just it's not we we have to compensate them for coming out they decide to pass it tonight it

we have to compensate them somehow for coming out in an emergency. Let's see. Is there any discussion on that? Does that include the police as well? It says all employees any non salary. That was my motion. Yeah. So that's the sponsor. Are we going to suspend three reading for makes a motion we suspend three readings? I'll second it. But doesn't guar do that? Oh, I was waiting on him to, but he didn't. So I'll make a motion we suspend the three. I'll second it. Okay. Uh, Phillips, yes. Foreman, yes. McClean, yes.

Schoffner, yes. Carol, yes.

I think there's probably a vote on this one. Okay. Okay. I'm waiting on Gar. Waiting on He said yes. No, I'll make the motion to adopt. Oh, motion to adopt. Oh, make I'll make the motion we adopt this. Foreman seconds. Discussion. Okay. Phillips. Yes. Foreman. Yes. Carol, yes. Mlean, yes. Shaer, yes. Good there. Mhm.

All right. We're going to the second reading. Uh, the sponsor of this is Miss McCra. Ordinance 2603. It's an ordinance to approve the final plaque for Liberty Ridge section one and the declaration of emergency, but we we have another reading there and we're waiting until they close on it so we can skip to the next one. Is that correct? No, this is Yeah. Second reading. Yeah, it's just the second reading. The next one is one we're going to table.

Right. So, the next one, the third reading, and this is the one we are going to table. I'm going to read it. Ordinance 2601, an ordinance approving the vacation of the final plat for Sleepy Hollow subdivision, a 55.44 acre partial parcel known currently as parcel number 024251 400. The sponsor is Miss McCur and that's the one we're tableabling. Well, you got a motion. We need a motion to table. Makes a motion to table ordinance 2026-01. I'll second it.

Okay. Foreman. Yes. Carol, yes. Phillips, yes. McClean, yes. Chaer, yes. Other tabled ordinances? Nope. We don't have any any old business anyone would like to discuss? The new business is the tree commission thing that I spoke of earlier. It uh lists the people that we have uh on our tree committee. Uh the people that have graciously uh volunteered to do this. Um and it's just a list of who they are and their turn for a reappoint.

So you're asking for a motion from council to those appointments. Um, if I have to. Yes. It didn't say that. Yes. So, can I get a motion to approve the the people that were on this? Make a motion we approve them. Foreman seconds it. Any discussion on that? I have a question. These are they're volunteers. Yes. Completely. Yes. No compensation. Not even mileage. Nothing. Nope. As is the BDRC members who a lot

as is the BDRZ zoning. all that there's amazing it is amazing that we live in a community that that that many people and it's not just this because the be the restoration committee is several people and they spend a lot of time um on that and it's the same thing with zoning the people that come to the meetings for the zoning it's the same thing they John all of them I mean they it's all volunteer so kind of like what we're doing Um, so do we have to vote on that? Mhm. Okay. Uh, let's see. Phillips, yes. Foreman, yes. Carol, yes. Yes.

Shoffner, yes. Do any visitors uh have anything they'd like to question? Sure. Half a year or something about the trail around the Yes. starting down here. I'm just curious what was going on with that.

Yeah. So, right now, nothing. What we found out was is there's a portion of uh Walnut Creek where the tow path has been washed out and the shoreline, well, the shoreline the creek the creek line needs to be reinforced. And with not really having anybody, we couldn't get anybody back in there in time to to really assess it. It's so overgrown that we had to stop in pursuit of the um of the grant. So that's not something that we had. It's not something that's off our radar. It's just something that's kind of moved to the back of the radar. Our thought is or the back burner. Our thought is perhaps that we would start at the village center. uh there next to 501 and maybe work from there down to Basel Street. It's a little it's easier access. Um but but we really haven't made any purposeful steps on that yet.

I was wondering because it came up on that project. Yeah. Oh, we would need volunteers for that, Steve. I I can tell you that. Yeah. The only walking path that we're working on, excuse me, Matt. Yeah, that's fine. Is we are working on a walking path that's in our grant for Johnson Park. And there will be a what is that a mile? It'll be a half mile. Half mile walking path around Johnson Park, which is already It's in a grant that we've already been But but we're going to try to install that this year. Aren't we working with the county on the one to to to Yeah.

Well, yes and no. I mean, I there's there's discussions with them when it gets to Smeck Park that they'd be willing to work with us on some way of getting a bridge over there and and partnering with us. That southern part of the wall of the trail is going to be the most costly and time consuming part. Speaking of grants, while we're talking about grants, any word on where the young man across the street is with his grant on this building? We've not received anything yet. I would I would like to follow up on that. Yeah. I want to know where we're at on that. It's been two years.

Yeah. They I mean they did get funding as of the end of last in December. They got they found out that they got about 18 20,000 that they can move forward with um an analysis of their project to see if it's feasible. And that so that's where they are right now, but there's been no update since December. I would let that attorney know, light the fire because um we're we're going to come to the spring and everything they did last year, two years ago where they painted, it's all coming apart again and we need to do something. We need something done with this building. Weren't they supposed to find out if the building was even viable? I think that's what that money that they got was for that.

Yeah. And that was their grant, not our that that's not our grant. This this grant the vibrant community grant is through jobs Ohio is notoriously slow. No, I meant I meant aren't they supposed to find out if that building is solid? Yeah, that's what the 18,000's for is the for structural the roof on the window. Yeah. Yeah. Well, I just I just want I just want to keep kicking the tires on that. That's all. That's all. Hicks Partners is our partner on that. Okay. Y and then they're pretty good about they're great about getting back with us. Our next meeting will be held um the second Monday of March, which will be March 9th at 7 p.m. Do I have a motion to adjurnn? I make a motion we adjourn. For

seconds have a roll call on that, please. Brian, all in favor? Okay. Thank you all.