Town Council - Regular Meeting

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Would you take a roll call, please? Robert Pope, present. Jason Pucket, present. Don Lden, present. Greg Susan, present. Bill Holland, present. Next item is the consent agenda. Is there any discussion?

Now, we'll take a motion. I'll make a motion that we approve the consent agenda including the check register for January 22nd 2026 the January 8th 2026 work session memoranda approval of the minutes for January 8th 2026 the bond release for countryside crossing uh bond release for Welfford at Eastern Gay and the EDC annual report for 2025 as presented. I second. Thank you Julie. Roll call please. Don Laden, four. Jason Pucket, four. Greg Susan, four. Robert Pope, four. Bill Holland, four.

Right. Next is public comment. The public may comment on the agenda or items on the agenda that are not part of a public hearing or on a specific matter within the council's jurisdiction. If there's anyone that would like to speak, please come forward, make sure the green light is on the microphone, and limit comments to [clears throat] three minutes. No [snorts] one coming forward. We'll close public comment and move on to council comment and leaison reports. Bill, I have nothing. Greg, I have nothing. Nothing for me. Robert, congrats. Who's yours? Nothing. nothing else.

Um, Greg and I um attended the pastries and politics the other day at the fairgrounds and uh our legislators that oversee our districts were there. Um, and they talked about bills that are in this short session that they're reviewing now and that are being discussed in committee and getting ready to come out of committee for votes. And um then that's it really. We had a meeting [clears throat] with a potential developer today and that's it. New business FSG Corp. I don't see Greg here. Nope, I'll do it.

Okay. Um these are just you know uh we use financial solutions group to provide our uh financial consulting and so every year normally at the beginning of the year uh we do do it on call but there are specific tasks we ask them to do. Uh they help us with the CIP uh the sustain sustainability analysis um budget um tiff [snorts] uh general and then just general financial stuff. So uh it is an hourly contract and so uh we normally uh enter these professional services agreement at the beginning of the year. Uh that's the first one is their general services. Uh the second one is we always have a requirement of our bonds to do continuing disclosures uh on all our bonds. We have to do those quarterly. Correct Julie? So every quarter Julie gets information and has to submit it uh and then uh financial solutions group submits that to all of the our bond holders to make sure we're remaining compliant with this the requirements of our bonds. Uh so those are the two agreements uh before you and I'm happy to answer any questions. We do budget for these services every year. So the one for the continuing disclosure filings, those are just like flat fee then since they're not hourly. It's giving a a range per year.

It's a cap. Okay. So we're really not approving that amount. We're approving up to that amount. Correct. Okay. So which number are we approving up to? 4500 or 5500? That's what I'm trying to figure out here. [clears throat] I would just approve the agreements as presented and not put a dollar amount to them. I will not allow them to exceed the budget. So the other the first one there's a mileage charge in here. Companies still charge mileage.

No, they don't because normally either I go meet with them or we do it on teams. They don't drive. I think it's a standard thing. I think you've struck it every year for the last 10 years, Greg. And when I tell Greg we strike it, we always strike it. So I'm happy to strike it and Greg will not argue with that.

Uh if there's no other discussion, would someone like to make a motion? I move we uh uh adopt the professional services agreement with FSG Corp uh with the removal of mileage from the contract as presented. Second striking the mileage. He said that. Julie, roll call, please. Okay. Robert Pope, four. Jason Pucket, four. Bill Holland, four. Greg Susan, four. Don Laden, four. Next is the waterline easement for Eastn Gray. Ryan, are you speaking to that?

Yeah, I'll speak for this one as well. Uh you guys may recall actually last year, uh we granted easements to Eastn Gray. um they are out actually installing the water lines right now and they ran into a constructibility issue and so uh they just want to change the route of the water line. It's still generally in the same location. So there's a and you can see it in the exhibit that I attached in your packets. Uh they're just again changing the route of the water line. It it's a it's an basically a like forlike exchange. So uh really to us there there's no impact. Uh but in order to have the easement as shown, I do need the town council's approval. Um we have asked that the water company release the old easement. So that would be a requirement as well that what they don't need they release back to us and remove the easement from that area and they did agree with that. So if you guys want to include that in your motion, uh that's fine as well. I'm happy to answer any questions.

Is this down by the creek along the path? Yes, exactly. Yep. Yeah. So, it's it's their ability to go under the creek. Originally, they wanted to go deep underneath the creek and come back up, but they're having a problem doing that. So, all they're doing is moving out further and going at less of an angle o under the creek. And so, that's you'll notice it's more straight now, but it's further back instead of they were going to go deep and then go up at an angle. So, they're just they're just changing the way they're building it basically is the only thing that's happening. And that's not going to be in the way of any future development that we want to make there.

It's not. No, it's it's on the very south. That's what actually where the new easement is actually a better location than the old easement. The old easement kind of ran up along the trail and this is right up against the US 36 rightway. So, it it won't impact our ability to do anything that we're we're doing. Anyone want to make a motion? I make a motion that we approve the waterline easement for East and Gray on the condition that the prior easement uh is released. Second. Julie, roll call, please. Bill Holling, four. Don Laden, four. Greg Zusen, four. Robert Pope, four. Jason Pucket, four. [clears throat]

Next is resolution 2026-04. Voting the outstanding unpaid checks. Yep. It is required by the state board of accounts that we void any stale dated checks. Um these checks go back to like 2023 that they no one's they're just out there. No one's cashed or done anything with um and so I have to void them and then show you that I actually voided them. That's all it is. Housekeeping issue for the state board of accounts. So the proactive networking which is 11,775, we still do business with them, right? Do we ask them why they haven't cash the check? Or

if someone doesn't cash a check, I don't ask why. I just let it it's on them to cash a check. I write. It could be all kinds of things, too, Greg. It could have been lost and she could have reissued it. It could there could be other reasons other than just they didn't cash it. I assume then if we if they reach out, you know, after we approve this, we'll just cut them a new check. Yeah, it's already been a couple years. They probably already did by now. Okay. They wanted it. Don't we have on our checks if it's not cashed in 90 days? It's voided. Yeah, but it stays on our books. It stays on our books. And so this is like I said a housekeeping issue.

Someone would like to make a motion. Make a motion to approve resolution 2026-04 avoiding outstanding unpaid checks as presented. Second roll call, please. Barbara Pope, four. Don Lden, four. Bill Holland, four. Jason Pucket, four. Greg Zusen, four.

Next is the introduction of ordinance 2026-01 amending the planning and engineering fees. Yeah, this is the um set of fees that I've pres presented to you at the last work session uh meeting and the fees that I've come up with based on our research and um calculating our staff time in reviewing petitions. Also included which you did not get at your work session is the uh fees from our consulting engineer which is crossroad engineer. Um, those do have to be included in your ordinance. Even though it's a fee given to us by Crossroad and passed directly on to the petitioner, it still has to be adopted by this body.

Any questions for Linda? Just for clarification, this has no bearing on any of the municipalities around us. This is just our cost to do business. That's correing. That's correct. We'll entertain a motion. Oh, I'm sorry. Yep, I said that, didn't I? Uh, moving on to legal council report.

Okay, next is the second of two public comment periods. If anyone would like to come forward, same rules apply. No one coming forward. Moving on to council comment again. No one council calendar Ryan.

Uh, real easy. We do have a um this is one of those weeks where because of the second and fourth, you guys actually get off an extra week. So I I will talk about potentially doing a strategic session with you guys. Um I know you guys love Saturday meetings. Um but again, I'll I'll talk to Don about that and get back with you guys. But I'm thinking that um I think it's February 7th maybe if that if you guys think that works for you. Uh yeah, February 7th is kind of what I'm looking at. Um because I'd need a couple weeks to get ready for that too. But then your regular meeting would be on the 12th. So um I can send you guys a placeholder and then Don and I can have a conversation about what the agenda looks like for that meeting. Normally we do like a 9 to noon um to kind of talk about what the council's goals are for the year.

Ryan, and your regular meeting will be February 12th. You do have a work session at 5:30 and your regular meeting at 7 p.m.

Okay. I'd have to leave early on the 7th if you wanted to do it that day. Okay. Saturday. It's Valentine's. Yeah. I'm not going to put any of you guys in that position. Okay. [laughter] Okay. Well, let let me let Don and I will have a conversation. We'll go back around with you guys on when when to do that. Uh so, yeah, just February 12th is work session 5:30. Uh regular meeting 7 pm. Thank you. Meeting adjourned.