Board of Aldermen - Regular Meeting

Please rise for the pledge of allegiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all.

Do a roll call. Alman Dun here. Alman Randcraft here. Alman Cobbert is absent. Alturn here. Bill here. Also a motion for approval of November 18th, 2025 meeting minutes, please. So moved. Second. Second. All in favor? Can we have a motion to approve tonight's agenda? So move. Second. Second. All in favor? I.

Moving on to special items. We have none. Appointments to boards and commissions. We have none. Moving on to uh scheduled public comments. Uh the first one on the list is Corey Myers. Please approach the podium and state your name and address. Uh my address is 22635 South Kane. All right. Thank you. Just a reminder, it is a policy we have a threem minute time limit. So just let you know.

Yeah. I was going to ask for more. Um, I don't feel like that's adequate. You know, maybe I'll be three minutes, maybe I won't. Um, I think I deserve it for [cough] what I do for the community and the money I spend here. So, to only give me three minutes is kind of disrespectful. It's not disrespectful. It's a standard across the state. A member of this board can by motion extend that time. Would you guys like to make a motion? How much time are you wanting? Just until I [clears throat] get done talking. I mean, it's not going to be much more than 3 minutes, I don't think. I I don't think we can make the motion for however long. So, two more minutes. 5 minutes. All right. I'll move to allow Mr. Myers 5 minutes. Okay. Thank you. Thanks.

Yep. Um, so I guess we're still talking about the uh take a vote on that. I'm done with voice. All in favor? Sorry. Uh we're still talking about the uh the easement that you're trying to get through um Middle Creek. Does anyone have any opinions on that or has or are you all still going for that? We're still discussing it. Yes,

we're still discussing. Okay. Um, I I don't think the the engineering wasn't done after I built that lake, so it's not correct on that that ement in the first place. Um, I guess I'm just talking. Um, so I just like to let everyone know what I've done for the city. I donated the land for ranking with Larkin. Uh I finished Sunset Meadows. I've done Middle Creek. Uh Forest Park I saw in phase three. Did phase one. Um I brought Rallies. I'm getting ready to bring a restaurant I think. I'm not sure. Um they're ready to come on lot 13 next rallies. I own six, seven, and eight in Ashlin Plaza. Um, lots one and two in Perry. Um, blueg grass right across from the medical deals. I own that. I own the one next to Jose's. And I'm not really interested in continuing to do business with you all if I'm going to have to fight you all every time I get to try and do something with this easement. Is Darren here? Reman, he's not here, is he?

No. Okay. Well, I had offered to deal to work with you all with him before any of this started. And he said that he couldn't believe that that was fair of me. And [snorts] he told me that Kyle said that uh he wasn't a tiff and he'd take it from me. He's not doing he's not going to work with me on anything. Um so that's really all I have to say. Thanks, guys. Thanks, sir. Moving on to Travis Ler. [clears throat] Travis L5 Caspian Circle. Thanks, sir.

Same thing. This what Cory said. This the engineers are way off. They didn't calculate it right. And I spoke with you when you were our alderman.

You saw nothing has been done. the spillway for three lots are cattails and trees that are 25 ft tall. Nothing has been done. And the solution is let's put more pipes in. Let's take out all your trees. Let's devalue your land. Let's take out the fence. Oh, you have a dog. We might want to put a temporary fence in. All of this based on an engineer that contradicts a previous engineer of Crockett that said this works and a resident that's been there that said yeah it all worked until it didn't get maintained so last week are is the city responsible for anything past the spillway? So I have a letter that's in the mail system to you about that matter. Okay. So if if that's the fact, it's been a ever since we talked years ago, it's been a is it a Bill Martin thing? Cuz he owns the three houses, it is a city thing. So if nobody's maintaining the spillway, where does the water go? I've seen it with my own eyes. Now, taking out all these cedar trees and all of our beautiful surround that we have that absorbs the water, that's not going to that's not going to fix the problem. And [clears throat] if one engineer says one thing and it works, and another comes in says, "Yeah, we can [snorts] only do it this way." It just doesn't make sense. And I understand you guys aren't it's been going on for so long. I don't know how long some of you have been here. I know some of you have been here for a long time, but if if you don't have the right information, how can you have the right calculation on what pipes need to go in? So, do we need to take the whole row of trees out? Do we need to add a pipe? I say we clean up what's there. The whole subdivision's silt from point A to to Z is all in the retention pond. It's never been cleaned. What wouldn't you standardly do maintenance on that? And everything from our first meeting was recorded. All of the responses from

the engineers, from the city, everybody. I mean, I just want this to go away without bringing in media or something that just basically says the city has not maintained. And everybody said that nobody can maintain it because it's a DNR issue. Is it a DNR issue? if it's somebody's backyard or is it an is it an incompetence issue of it just never got done and when we brought it to your attention years ago it still hasn't been done and isn't done today and that and and the the water the the soil levels below the pipes from a resident that's lived there for 20 years said yeah that used to be 2 ft deeper now it just it's right underneath the pipe so there is erosion that's never been taken care of now Cory did put a burm the entire length of the of that whole field plus the lake. So the only dirt that would would through erosion, it misses all of our yards, it misses all this project and it goes straight into the spillway that's overgrown. So the only water off of that whole entire field is going straight into the spillway.

Last thoughts, sir. The spillway is not being addressed. And last week when I brought this up, you said you're responsible for the pipe. I don't think that's what I said. That's what you said, but I'm happy to chat with you after you're clear. appreciate the comment. So, thanks. Could could [clears throat] I could we get an answer tonight as to who's responsible for the spillway that all this water and all this project and all this engineering is going to go onto that nobody is going to touch and it isn't written anywhere. We'll get Thanks. Appreciate you, sir. All right. Move on to Alan Beckett. Please state your name and address, please.

Alan [clears throat] Beckett. been a community member of this community since 1971. Your address for the record address, sir. Uh 7807 East Round Y. Appreciate it.

All right. My my concern tonight is along with some of the other folks here, but mostly we moved here in 1971. My family and I moved here and we [clears throat] came from northeast Missouri. And uh when we moved here, Highway 63 was a two-lane black top road. Basically, no no fourlane anywhere. We had uh one deputy, one police chief, and his name was RT Perkins. His daughter was a classmate of Darling Eyes, class of 82. And uh he was usually in Ashlin, you know, monitoring what was about 600 people, if that many at that time. I don't know what the consensus is. Does anybody know what our population is now?

A little bit over 5,000. Yeah.

Things have changed a bunch. So, I'm here number one not to tell people how to do their job or what to do, but we've had many, many police chiefs since then. Uh, we've had a guy named Dunwitty. We've had John Shiovalier, Mel Roert, Scott Robbins, and many more. The one that sticks out in my mind the most was Len Wilford. He had our community at heart. He maintained a safe environment for our kids at crosswalks. He made national news. He got recognized nationally for his efforts. And I'm not saying anybody is doing a bad job now, but when I leave Ashlin to go to work on Thursday nights in Colombia and I see two deputies out on Highway 63 running a speed trap and not in our town during peak hours of traffic, it's a little alarming. And I would think anybody with common sense would think that it would be a good idea to have our law enforcement agents in town where they need to be during peak traffic. My idea of peak traffic would be 7:00 in the morning till 8:30 a.m. in the morning. That would be peak traffic. If you've ever been around the roundabouts during those hours, you'll understand and know what I mean. And I can bring proof to that next meeting if you need me to. Another time and day that would be important for police presence and proactivity in the police department would be 3 to 6:00 p.m. of an evening. From the time school gets out, our kids and our pedestrians are walking around on these streets and it's a racetrack down a street. I can prove it. I've seen it with my own eyes. A mother's seen it with her own eyes. It's a fact. When there's no police presence in Ashlin, people don't act the same as they do. And anybody that doesn't agree with that doesn't have a brain in their head. As

far as I'm concerned, all I'm asking is that our police be where they need to be during peak traffic times. I don't care what they do after that. They can go out and play radar games on the highway. They can run up and down Route Y. They can go down 63, whatever they want to do. Final thoughts, please. Your final thoughts. Final thoughts. Yeah. My final thoughts are is I'd like to see some changes brought to the police department and some concerned citizens. I've got several people that could fill this place up with my same point of view. Thank you, sir. Thank you. Have a good night.

On to Philip Parton. Pardon? 607 springtime. My biggest complaint is I got pictures here of my driveway and the end of springtime. This happens on light rains. This is not like really really rains really hard and the city on the winter time all they do is they push your snow into this into this street which fills up the water that drains at the end of this road. There's only one storm drain at the end of this road that catches the water on this side of the street. This water that's running on this side of the street is coming from the Optimus building which they have a drain which is another picture of this picture of all the flooding of the backyards of the houses that come from the Optimus. This has been going on for 6 years that I've lived in this house and nothing has gotten done. Every winter they just keep pushing stuff into that and filling up that drainage every year. And if they go and engineers go and try to fix this problem, it's just going to cause more water flowing into this part that is flooded and overgrown and no water can go through. [clears throat] That's basically all I got to say.

Thank you. [clears throat] Moving on to public hearing. Open up the public hearing of annexation of M Cleveland and Fosters track. At this time we will open at this time we'll go in public hearing. Anybody from the public would like to speak on this on behalf I would please Marin 14178 highway DD. So I just if if they make these city lots how is the city going to maintain these? Is there going to be sewer and water that comes into there? Mhm. So, where's all that going to come from?

Christy. And so, the property that's behind that has water that comes down my driveway. So, you're going to come down that lane and not the other direction. Yeah. So, for city utilities, it has to come off Christy Lane. Yes. Okay. The water that's on that driveway is consolidated water. And with these properties, is there going to be multi-residential? Is it going to be single residential? Is he going to be able to put As far as what's been proposed, it's two estate tracks. Okay. So, single families only. Yeah. It's two lots. So, yes. Okay.

And then, so it's my understanding that with Boone County, when you have a a lot, you have to have more than five acres. So, this property was purchased as like 11 acres, and now it's being divided. Um, they took the property out of their name, put it in their daughters and son's name, and now it's back in their name so they could subdivide it. How is this how is this right? I mean, I can't speak to the subdivision because that occurred under Boone County's jurisdiction. What they're proposing is simply to annex these two lots into the city to to have single family dwellings on them. Okay.

And I would further say, and I don't want to overstate I'm not familiar with particulars here, but I mean, you can transfer property all you want. I understand that it might appear suspicious and I don't know the particulars, but it's perfectly legal to move property from A and B and reverse it. Okay. And then so like emergency vehicles, how's that going to work? Is it is there is that where it comes off Christie? Is it just going to stop there? So they there be required to put a fire apparatus turnaround. So and where would that be? Like there at the end of Christie at the end beginning of the lots. Yeah.

Okay. Um let's see. What are they going to do with this the sewer and the storm water? Because that's on a hill and there's a creek that runs at the bottom of that property. So, who's going to be responsible for that runoff from those that those buildings? Because I heard we've had some problems with runoffs here. So, this is my because there's a creek at the bottom of this property and it's all downhill. I want to make sure that this is going to be addressed before the creek on this tree line is what you're saying. Uh, no, it's on it's to the left. So, you see where those tracks are right there? There's a creek that runs there.

And I own that property to the left right there where that creek is. Okay. Uh, I mean, Sue, like I said, we'll come down to Christie. Um, I really can't speak to anything on the storm water. They're they're not u creating a new subdivision in which storm water requirements would be in place. They're just building homes. Okay. So, there's generally not a whole lot of storm water considerations that go in when you're just building the house there. [clears throat] Okay. Um, I think that's all I have for right now. Thank you, ma'am. Thank you, ma'am. I appreciate it. You bet. Any other comment? Please take Yeah. Yeah.

Hi, Kent Duny. W O D Y [laughter] and I live at uh 803 Silverado Court. So, my house is going to be uh just on the edge of that. That's correct. Right. Nope. Go back over one more. That's me right there. Okay. So, I just want [clears throat] to make sure I understand that these two uh acre tracks [snorts] are just going to be single family. They're not going to be subdivided. Is that correct? The proposal right now is just those two lots. Could that change? Someone could buy them and change them in the future. Yes.

Okay. Well, that's and that's my uh concern because um reason why I actually bought in Ashlin just a couple years ago was because of that nice area back there and my backyard I didn't have to face a lot of neighbors. So, okay. But you did say so that even though it's zoned as single family, someone could change that to subdivide it. So, right now it's not zoned anything. when it comes into the city when we annex property it comes in as a and they have to request a resoning. So presumably they'll request R1 which is single family residential to have two estate lots there. Okay.

I believe that's the proposal that they put forward but again let's not say that that property doesn't change hands at some point in the future and a new Yeah. Now on lots this size um I would interject further. Changing a zoning is not a simple matter of hey I would like to be R3 so I can build duplexes. There is a planning and zoning commission. There's a process. There are public hearings. That's not to say that a person can or can't. There is a process. But it is not secret. It's not quick. It's not something that you as for instance four years from now if somebody decided to I want to try and build an apartment complex and you didn't approve of that. You would have an opportunity [clears throat] to come and voice your concerns.

Sure. Okay. Yeah, just I think my last question is uh when you have a lot that size, is it primarily just going to be houses only and what I mean by that is no sheds, no businesses, those types of things. Uh so I mean homebased business is legal. So I mean someone could potentially contractor for example could have a house and a shop or their storing equipment or trucks or whatnot. But you couldn't put a gas station in unless it's been zoned for that purpose. Yeah. Okay. All right. Thank you. You bet, sir. Any other comments from the public on this property?

See none. So we will close public hearing. Move on to the introduction. The first rings. We have none old business. None new business. Christina Lubric from Luber Engineering. Presentation discussion on sunshine storm water issues. So, could you introduce yourself just

sure? I'm Christina Lubbert. I'm the city's contract city engineer. Um, also the owner and principal engineer for Libert Engineering. I was asked to look at 403 Sunshine Drive in late October to make a recommendation. I made that recommendation. and I was asked to present that information to the board. So, I'll try to go fairly quick through this. [clears throat] Understand the area that drains to it. Um 403 Sunshine is in yellow there. It's kind of hard to see on this screen, but uh in that bottom left hand corner of that shaded area. And if you'll look at the the measurement on the right, it says it's about 21 acres that drains to that. That does include some of the Optimus land. It also includes the vet clinic and the funeral home and the new storage facility, etc., and the other businesses out there on the uh on North Henry Claystructure. There's the aerial view of that same area without the drainage, but you can see and of course this picture didn't show the storage facility. So I included the Google maps that shows the area up there in the northeast corner of that picture of where they were building the storage facility. So the first uh one of the first comments that I had heard was that they were concerned that the storage facility had caused part of this problem um after a heavy rain event this summer where the backyard uh was apparently fairly flooded. So the storage facility if you're looking at it in the north south orientation there they have built that

first phase of what is it seven buildings and in the bottom uh middle part of that lot the the part that kind of dog legs around uh the is that auto sales I think out there u there's a detention basin this picture was taken um of that detention basin looking uh to the west and excuse me that's looking to the south. North. No, that's that's looking south. South.

That's looking south because the outlet structure is in the background of the picture. Anyway, this was when it was still under construction. It before they finalized their construction. They do need to have it cleaned out if it hasn't been already, but they were using it as a sediment trap in the meantime. Um, I reviewed that development for compliance with the storm water code. At the time, the code said that they only had to detain to the pre-development rate the 25-y year storm. They actually detained both the 10, 25, and 100year events to below pre-developed condition. Um, that receiving channel at the end of sunshine. Could you on that last slide just potentially explain that a little bit better for their understanding of what pre-development condition means versus their post-development? Um

so so they had to calculate the discharge of storm water from the facility from the storage facility alone [clears throat] um before the it was built when it was just a grassy field and then after it would be constructed. Um, and this is the development. This is the this is how much storm water is coming off of it. And then you'll notice that the post-developed numbers. So after construction, those numbers are smaller than the than when it was a grassy field. So the detention actually will hold that water and release it at a slower rate so that it will be the same as if it was a grassy field. Detention [clears throat] calculations aren't perfect, but generally speaking, they did all of the appropriate due diligence to manage the storm water off to the storage facility. [clears throat] So, the receiving channel and like the previous speaker mentioned, the end of Sunshine Drive off to the west end there does have some issues. Um, that channel is in the northeast corner of the school's property and it is fairly overgrown. I looked at it with the public works director at the end of October and we we talked about trying to work with the school to open up that channel and clear out some sediment and some overgrown vegetation that was hindering that drainage. And it was actually causing the inlet. I don't know if this pointer will work on that screen, but there the inlet there on the southeast corner of springtime and sunshine was holding a little bit of water. Um the pipe was not fully draining because it was submerged at the other end. It had just been raining. So I don't know how much of that was it just hadn't drained or whether that water stands

there. [clears throat] Um, but we talked about working with the school district to get that area cleaned out and that's still on the agenda. Um, I did want to look at whether or not easements were in place. This is a screenshot of the original plat of the area. You'll notice that lot 133 is is 403 Sunshine. It has no drainage easements. Um, it probably should have had some drainage easements, but there's a utility easement in the rear that I think that while it might have needed to be bigger, it it was not ever dedicated as part of the plat. And then lots 134 and 135 were actually replplatted at a later date into one lot that's now all one ownership. It also does not show any existing easements. Generally speaking, in in most of the uh municipal cases that I have been involved with, if there is not a public drainage easement, it is not the public's responsibility to manage the drainage. Um, and also, we don't necessarily have the right to enter that property to manage drainage. So, that's just something to keep in mind as we make decisions about what to to what to or not to do. If we look specifically at 403 Sunshine, there's a little rear shallow swale that was to divert some of the oncoming water from the north u from the Optimus property and it was supposed to divert it to the west. And then there's also because the house is fairly low, they they put in some other another swale that kind of goes around the side of the house and out to the street. [clears throat]

When I was there in late October, this is the the one on the yellow arrow on the left is that upper swale. You can see it's not a significant swale. I don't know if that has just been had, you know, sediment and and turf buildup over the years has has filled in or if it was never graded as deep as it probably should have been. But the real problem is the significant amount of yard debris that is matted up against the fence, including an area where it looks like maybe they were trying to keep a pet in. um where they put some extra gardening fence next to the chain link fence. I'm not real sure what was going on there, but it was completely matted with leaves and and grass. And off to the right of that picture, you can see the beginning of the swale that comes around the side of the house. [clears throat] That swale discharges in the front corner of their fence. And it was also matted with uh leaves and yard waste. Um and and additional racks and fencing that again looked like maybe they had had a pet [clears throat] that they were trying to keep from going under the fence. This area may have a little of erosion. It was kind of overgrown and difficult to tell. Um, kind of another closeup of the outside of that fence. And you can see that it's got a significant amount of of debris that has has [clears throat] matted against the fence and is inhibiting the water from getting out of the property the way that it should to get out to the street. There's also some stumps and some some things that are on the next property to the west. So, we're looking at that front corner of that fence. That would

be the southwest corner of 403's backyard and sideyard. Um, and that discharges to an area drain that we have no record of. I don't know if this was put in by the property owner to the west as something private. It does not look like it's been engineered because an engineer would not discharge it a 12-in pipe to a gutter, which is what is happening right now. So, I'm not really sure what's going on with this. It took us a while to even figure out where it discharged. Um, and it's not ponded, so I guess it's functioning, but there was a lot of um, debris around it and some stumps and things that needed to be probably cleared out. If this was going to be used to assist getting that water, if it can get through the fence, maybe it could get into this drain. [clears throat] So, for my recommendations, I suggest that the owner of number 403 Sunshine needs to clear the yard waste debris from the fence to allow more free flow of water off of the property and prevent ponding behind their house. [cough] Um, they may consider working with the owner of number 309, Sunshine, to the west, to remove debris [cough] around the private yard inlet. um the city or the owner of 309 may consider in the future trying to tie that private yard inlet into the underground storm sewer system. Unfortunately, that would require that they cross Sunshine, but maybe when Sunshine is ready for an overlay, that would be um something we would want to consider of trying to get that pipe into a more appropriate discharge. However, we would need an easement for that if that was to become part of the public system. And again, uh [clears throat] our intention is to work with the school

district to clear the debris and overgrown vegetation from the existing drainage channel that receives the flow from Sunshine Drive. That's kind of neither here nor there to the 403 Sunshine problem, but it it was it's probably not helping matters for for the end of that road to get flooded um when that can't drain properly. So, it would just I was in the area so I looked at it. Are there any questions?

Sure. [clears throat] These are the pictures of the house.

And I've been there for six years and everything that comes off the [cough and clears throat] office goes down behind that house and that drain just pumps water out of it. That flood that this street has been flooded so bad that it's came up through my sewers and flooded my bathrooms. That's how bad this is going on. This has been going on for six years now. I don't know what the what the question or the answer is to get this fixed, but I don't know if diverting [clears throat] the water is going to do any good because the end of this street is like you said, it's just the storm drain side drains in to that waterway, but then everything on the other side of the street just runs down through the street into that waterway itself. So, it's got two different ways of water getting into it and it don't have the volume to keep up and it flood. It floods every time. This is a light rain. This ain't even a heavy rain. When there's a heavy rain, I'm standing at the end of my driveway and I'm standing there knee high in water. My house is up level elevated high enough where I don't get water in my house. But they've had water in [clears throat] this house before at water because of the water rain because rain and nowhere for the water to go. Now I don't know what I don't know what the answer. I mean this is going on forever and no solution. The city's not done nothing because I mean like I said every year during the winter they push all their snow into the bottom into the street at the end of the street fl you know packing everything into that waterway and water has nowhere to go so it's just flood I mean that's my question what do we do about what's resist what's already there before we start you know building ways of moving water around why why we're not fixing what was

[snorts] Well, one one issue at hand is that water coming off the Optimus has no detention, but it wasn't required to when it was built. I understand that.

Sure. And there's well and really water backing up in sewers is a separate issue because it's while it's storm water related that's a and flow and infiltration problem with the sanitary sewer system. Um [clears throat] and I don't I would have to do more research into that. But um I mean I I think at this point the only way to control the the water that's ponding at the end of Sunshine is to give it a place to go and that's it's naturally going to the existing channel that that channel is completely overgrown in with debris and sediment that it's not flowing well

all the way down. I've walked that whole thing. We'll we'll look at that. Okay. Thank you. Any other questions that the board on this issue [clears throat] or any other discussion about 403 in particular? Yeah. So, it's on is it on the school's property that all this is. So, if we a few slides. Yeah. If we go back here, so the school owns that property that just to the west of the end of the road and there's a a pretty significant channel. I think there's a practice field maybe over here.

Um that that channel that kind of it wraps [clears throat] around and then heads to the west over towards the school. Um, so you think if we take if I say we, I mean the school maybe in a partnership with the city take out those trees and build a bigger detention area that would help with this.

That's not what is being suggested. So that's that that'll be a protected waterway. We can't go in and do work on the channel itself, but we can certainly clear out the vegetation. If you were to look back at historic photography, a lot of that vegetation wasn't there. So that's kind of part of the issue is that there's been a lot of buildup. The city's gone in the past and knocked some of it down. We've Kevin has it scheduled with the school district to do some work out there to try and knock it down again and get it. But in terms of of reshaping that drainage channel, there's no intention to do that at this point. You say your waterway is that DNR? It's federal core of engineers core engineer. So that would be a lengthy permit, but you can you can do maintenance without

under their nationwide permitting program deeper or anything like that. No, you're we and and you wouldn't be able to because it's a fairly flat channel looking at the topography. I don't think you could change the slope of it or or the width of it significantly without getting into a lot of hassles. But you can clear the debris off of it that will make it flow more freely. And yeah, and that's kind of what we schedule. We're slowly working the schools trying to keep some consistent pressure on that to keep it cleaned up. That's all I have. Thank you.

Moving on. Resolution 2025-60, resolution resending resolution 2025-4 I4 and introducing a new resolution authorizing the purchase of replacement washer compactor assembly for the waste bar treatment.

Thank you, mayor of the board. Uh, this one could get a little confusing because it is. About a month ago, I brought up a proposed um purchase for an escalator, which is a different piece of equipment than what I'm talking about here. Um, that was approved for $30,146. That was based on the basically a package rebuild from the distributor. What we found is that it didn't [clears throat] bear much resemblance to what we actually need. So that's being rescended tonight and replaced with another piece of equipment at the head works that actually um is a more priority. So tonight I'm seeking the authorization for the purchase of replacement of a washer compactor assembly for the wastewater treatment plant from Hydrokinetics in the amount of $22,862. Um, so it's related, but it's a different piece of equipment than I talked about last month. The washer compactor is located at the Edwards. Its primary function is to clean and separate inorganic solids, plastic, and rocks from the waist stream. Um, so in short, uh, the this piece of equipment, the augur compactor failed uh just a few weeks ago in mid November. Um, caused the failure was due to a greaser being hidden by an electrical junction box. And no, it wasn't in the onm. So, we found out the hard way. And uh the the following list is a items that are are required to make this unit functional and that are in this uh proposal. It's a um leather blade and bearing house bearing house assembly, transmission stubs, sh stub shaft, a stub shaft key, wear bars, freight all told is $22,862. And again, uh, what I spoke with

earlier, the the other piece of equipment known as the escalator, we're um, that I'll have to come back for that one, but it'll be significantly less. I would say probably half of the original estimate because some of those parts we're having fabricated, other parts we just don't need. And then there are other parts that we need that they can't actually identify even though they built them. So that when we get our stuff straight, I'll come back with that. But again, this is for the washer compactor assembly in the amount of $22,862 and I recommend approval. Any questions? Any questions for staff? Is the current escalator working right now?

It's uh it's down because the compactor is down. So, we're taking the opportunity to actually go through it. It's uh it could operate, but it's it serves no purpose without this other piece. So, we're doing maintenance on it. [snorts] How will this impact um your budget for the year?

Uh budget's doing well. Uh we were prepped for some major replacements. Um it fits in the budget quite well. Uh budgetarily um we're still healthy with these with these purchases and we'll make it fine till the end of year. Any questions? All right. I get a motion proven. Resolution 2025-60, a resolution rescending resolution 252025-54 and introducing a new resolution authorizing the purchase of a replacement washer compactor assembly for waste water treatment. So moved. Second. I'll second Alder Warren Ramcraft.

Iman Bill. I don't I Lewis. I

Moving on to reports. Just one thing, just a reminder that our Christmas holiday dinner here at the city hall is December 19th. So if we have nothing to do that day, please attend. That's my report. Just to piggyback on that a little bit, Leslie has sent out the RSVP, so please get back to her. If you have not, so we can get a solid headcount for that lunching. And just to kind of piggyback on that a little bit more, we do have some board vacancies. So, we had a resignation from the board of adjustment, so we're down to four on that board. Uh, it needs five to really function well when we need it to. So, if you know anybody interested in serving on that board, please have them fill out the application. Same with our other boards and commissions. We're always taking applications for those boards. Park board could use a few more folks on that board. Um, that's all I have. Moving on to the attorney's report.

Uh, if no report, I don't need a close session. I will be sending the members a memorandum via email today or tomorrow, but that's all I need to know. Thanks, sir. Public works monthly report.

Thank you again, Mayor. Uh a new streets department uh employee RG Hendren started yesterday uh who comes to us from the city of Columbia. It's kind of a trend lately. Uh with that addition that puts all public works at full staff first time since I've been here [snorts] EAS under storm water. Um kind of dovetailing into the discussion on sunshine. There was a meet uh I held for the two residents at the end of Sunshine about two weeks ago concerning proposed storm water work on private property. We have no agreements um pending uh but they are open to it of course because it's free. I wouldn't blame them but uh that's um

if the board so choose to do that. Um, I would agree with the narrative that at least as far as the stream goes, and again, just an update on the end of sunshine, we are going to clean up the end of sunshine to the creek, but as was said here earlier, there isn't a lot of volume. There's not a lot of place for that water to go. We're going to do, you know, what's required of us and it should be done, but I'm not sure that's going to solve the complete issue there at the end of Sunshine. Nothing going on as far as uh park improvements and maintenance for this time of year other than got the Christmas decorations up in the park for the sanitary sewer side. Um I kind of addressed this earlier. Two mechanical components of the headworks currently down. One was addressed today and the escalator resolution will be brought back up. And then also the uh vehicle which was approved here last month for the new sewer utility supervisor was sold even though they said they were going to hold it. So I'll have to come back. I do have a new price for a new vehicle. It's slightly less and I'll bring that back up next board meeting. Um we did have a pretty good snow and ice event. Um I think our rookie staff did pretty good. We had the usual equipment failures, uh, which you have at the beginning of the year, actually all through the year, but we had a few. Um, so this event wasn't too tough. We'll get through that. Get these things repaired and, uh, be ready for the next one. That's all I have.

Thanks, sir. Any questions? I got a question. You said that you don't think, you know, cleaning out the brush and everything like that will fix all the issue. What do you think will fix this issue?

I don't I don't Well, in my opinion, again, only been here six months. I understand that this problem for this issue has been ongoing for pretty much in perpetuity. I guess um in my opinion, again, the only thing I can do is is what I have done, and that is to get with the school district. Um basically get on their property, and they've allowed that. that they're going to allow me to do that and clean up from the end of Sunshine to the conveyance to that stream and that's really [clears throat] all I can do long term. Um, as Christina said, there's not a lot of volume and there's not a lot of width to that channel. Um, if you're asking what the city could do, it would be I mean, realistically, it'd be a multi6 figure project, multi-year just in the engineering alone. Um, it's not a problem that just started. Um, it's a problem that's always kind of been there and then attention is kind of shown a light on it recently. It's not new. Um, and long term I'm not I don't have any answers for that.

Yeah. Yeah, I mean I just we've heard people talk about it for the last few months and I realize it's a big dollar amount, you know, but at the end of the day, people are willing to take their Tuesday evenings to express their their concerns. If it was my home that was having this bathroom backflow, I'd be very concerned about it as well. So, I just I want to I know that the city's working vigilantly to find a solution to this problem, but I I also want the public to know that, you know, we're not you're not falling on deaf ears either. Like, we're it is an issue.

Yeah. Certainly [clears throat] not. Like as I said, I'm going to do everything I can do um long-term and a larger and uh more effective solution would require a number of stakeholders, not just the core of engineer, but the school, the state, the DNR. Um kind of makes my head spin thinking about it, but that would be quite a thing.

Yeah. [clears throat] Now to better answer your question, the the process would be similar to that which was done for Gilligos, for Caspian, for Oak Street. You start with a PER, a preliminary engineering report, which is a a deeper dive than what Christina did into what the actual issue at hand is and possible solutions. And that's presented to the board like which was done with those projects. You have a engineer's recommendation on the best course of action. The board takes action on accepting that as the best course of action. engineer moves forward with designing it and they bring it forward for construction at such time that the city decides they want to construct those improvements. Keep in mind in this particular issue unlike Billy Joap Caspian and Oak Street there's no current easement. So as Kevin alluded to many more stakeholders easement acquisitions etc to facilitate any type of engineered solution if one existed.

What would a per cost the city to get one done? I don't recall what all states last PER cost us $20,000 $30,000 probably that predates my it's shame that former boards former city managers did not take this into account when this was built but this is a problem that we're faced with now as the current board and um we want to make sure that We're doing what we can cuz if it was my house, I would not be happy. For sure.

And we appreciate you going on the school's property to do what you can in the meantime. Yeah, I do appreciate the school being responsive in there. They're doing what they can, too. I do appreciate their their help. Supervisors of course, [clears throat]

Mr. Mr. Mayor, members of the board, um happy to report that the uh two valve insertions, the emergency repair valve insertions were completed on 1111 with the help of MD construction um which like I said with that it will help us isolate the north tower from the south to the north um for future connections um extensions. U water staff also has completed all valve insertion on the north half of the or not valve insertion sorry um valve exercising um on the north half of the city. Um they've also went back and cleaned out any valve boxes that had any silt mud um just so that this winter if we do have any issues we could easily get onto those valves don't have any issues. Um we also planted the trees um on the north at the north tower well five um just as a buffer zone from highway 63. Um also we emer has completed the tie-in to going north um down Henry Clay the 10-in main that uh we were working with Gabler Storage on um that has all been completed just waiting on testing to come back. Um, they did the sampling today. Once that comes back, then we'll be good to go. That's all I got. Any questions?

Moving on to board Lewis. No report. Well,

I just want to I want to say it again. I really appreciate everyone coming tonight. I know you guys would much rather be doing something else than coming to talk to us, but um you know, I think uh I think a lot of times the city gets the wrap that we don't care about. It's uh it's citizens and that's just not the case. Um if I if I had a $2 billion budget, we'd fix all your problems and I'd probably get reelected forever. But uh you know, that's not the case. But I do appreciate you guys coming and and speaking tonight, taking your time. Thank you. I do. No report on Ranccraft. No report.

And on just echo what Sam said. You know, we're uh we're trying for you guys. We understand that we don't always have the funds to do everything um that the city [clears throat] folks would like us to do, but we're we're doing our best and we're trying. Um, I think most of us up here are pretty new, so we inherited a lot of problems and we're doing what we can to try and help you guys out as much as we possibly can. Moving on. Comments from the general public. I like to add one more thing. Please come to this. Come to the podium. State your name. [clears throat]

One thing I did neglect to look at my notes and I've been trying to reiterate this for days now trying to make this as effective as possible. Uh, I notice all the time in the newspaper that we're getting, uh, vandalism problems in the park. Uh, I know for a fact that there are things going on over there in the park after school time. Sometimes there are not such good things. It's very concerning. We have kids walking through the park, possibly other kids walking through the park doing dangerous things during that time. Uh, why don't we put up a camera system over there so we can watch it out for our kids? It's a very simple thing. Everybody here's probably got one on their house. It'd be real easy to incorporate that in our park. Wouldn't cost much and we'd have a full-time watchful eye over everything in that park. Number one concern for me is our kids. Thank you guys.

Thanks, sir. Any other comments? I just wanted to comment again on the engineering. So we have the same problems everybody everywhere. Everybody's inherited. So it was shocking to me to talk to the engineer when they had all the calculations and everything but there was there was no foresight on the discharge. So the same thing is I I assume that there's a good possibility that u these two water entities probably drain into the same creek or [clears throat] the same discharge maybe um from season's ridge and palamino. I would assume they both flow that same way so that one doesn't cause problems to the other so that basically when the engineers are called to to do their their engineering they need to they need to to provide a report as to where the water goes not just the calculations of the inlet but the outlet and the and the because there's what I've shot there's very very little

uh grade drop So everything that could go with this, take all things in consideration with the engineering. You might fix one problem but cause the other problem to to get worse. You know, if if you don't know where the water where Z is from A to Z. And when I talked to the engineers and they and they basically threw their hands up and said, "Well, that would be a DNR issue. We can't clean any of this out." I just with hearing everything that's going on here, I feel like there needs to be a bigger scope as to the very ending spot of this water. Maybe it's two miles from Ashlin, but how all these impact that? So, just just a note to of something to throw to the engineers. And since he said the park, I do have a close friend that offered to put in a um pedestrian and dog waterer. It's like a $800 combination, and he was going to donate it. He just never heard back um to the dog park if they would just drench the water over there because I know it is an issue not having water over there.

Who was it? Sorry. Uh Mark Hansen and he just lost his wife last year. He's actually the um the Santa Claus that does the Liz and Rocco. Him and his wife were missing Mr. and Mrs. Claus and it's all donations and they do the children's hospital. He just tragically lost her last year, but they're they're big um dog lovers and that was a donation that he was willing to buy the actual combined unit and donate it and then you'd have to of course trench the water in, but I'm sure we could get somebody to donate that to. Just a side note since we're talking about park. Thanks. If you guys have young kids, don't let them watch this on the recording. The whole Santa Claus thing. [clears throat] Yeah. [laughter]

Yeah. Other comments from the general public? I hear none. Can I get a motion to adjourn? Some moved. Second. Second. Second. Second. All in favor? I