Board of Estimate & Apportionment - Regular Meeting

Testing. We pulled up on YouTube. So we'll just wait to make sure the technology's working. Last time, it was cut off. We think it was due to a Wi-Fi issue. So we have . Just for all those listening. Okay, we'll get started. Okay, I'd like to call the meeting of the Board of Establishment and Approachment to order. Today's date is Tuesday, July 7th, 2026. 10 minutes today. We have myself, Sam Fine. We have Joel Stetson, the financial manager, who's Here, um, representing the committee, I will be talking to Mr. Cleers. Here, uh, Darian Schamm, Park City Treasurer. Brian Mendez, representing, um, Kelly Kimbrough, the Common Council President, and Megan Keegan, the Common Council Finance Chair. Okay, on to the agenda. These are all budget transfers for 2026. Department of Budget, there is a transfer from APD Top Line Insurance for 375,300, and Fire Insurance for 375,200, and that's all going And this is GL structures and budgets updated before procedures updated. All insurance payments still earned to be using special items. Next we have from the police department, $5,000 from CIU under equipment to supplies and materials. This request is in anticipation of the cost of electronics through the remainder of the year. Another transfer from the police department from APB Contracted services 287,667 that is going to various accounts in these transfers are needed to place the grant funds currently requested into the property. And then we have a transfer from general services, contracted services for $40,000. to cover the cost of golf car releases for the 2026 season although while these accounts are both contracted services they do both have a budget so joel can you yeah these are under discussion Any other questions while Jill's getting that information?

Okay, so that first account. That is Public Works Park Maintenance. And number three.

Number three is Public Works.

One of the three is capitals. Oh, so one of two is apartments. One of the three is capitals.

Do you know if they are planning to have apartments out in the next budget? Because that is, like, in how they structure the actual budget that's presented, because historically, okay, because historically, those have sort of lived inside of the sense of having apartments out.

So the new account structures, it does still technically live under Public Works. It's just instead of having it be 1492.3600, now it is 15126 and the 103 is the subunit. I think it's helpful for the public, too, because they see the revenue coming in, but they don't see the expenditures going up. Yeah, when you get to that part of the process, one of the main benefits of this system is I'll share the file, the naming convention for each account. And each account does have a equivalent expense line for each other. So when we build 2027 entire system, you can see each dollar in, each dollar out.

I mean, it looks that way in a lot of department budgets, because you just get general. But anyway, I do have a question about the insurance line. Do we know why they're signing it?

So the original process in the old system, everything came out of special items, and the treasurer would journal the amounts due to each department. So everything comes out of special items, then they would do a corrective journal saying, actually, X amount needs to come out of five or X amount I wasn't heading up this initiative, but it looks like this year's budget structure was trying to preempt having the amounts split by department at the beginning, and then all the payments are still coming out of special items. So special items is currently in the right six figures, and the general items are being paid.

Follow up on that. Is there a new way you're going to do this next year's budget? Or is this the long-term solution?

I believe so.

That is, like I said, this was a coming across lineups in the negative six figures trying to figure out why and

Yeah, we're going to be reviewing this.

Sorry. No, no, it's fine.

It's just like coming across an old process and just a headache that

We should have seen coming up.

Or can you let's say something.

You could have certain amount of different .

I guess I'd be able to follow up probably with the treasury, because I have two chargers at different funds. And I don't have a splitting name in my fund in a single voucher, because I don't think it happens to me.

I guess I have sort of the same or similar question on the APD. with this one it was we have grants and proceeds

So we've already parted that money is coming in. So I know that somewhere in these budget, the money that is supposed to be going out for these grants is already in there. So it was, transfer the funds needed out of a line that had more than half of the funds to cover the three grants that have transaction on the way. If that means holding the line that I need those funds from, that would be future conversations. But also, if I misunderstood, But for the time being, I just didn't want to be a part of that.

Was there not money in that grant money? Was there revenue in that?

I went with dating for backup because everything is, there's an extra set of obscurity because we built 26 budget in New World and then to Tyler EDRP. So Tyler EDRP doesn't show all the information. So I had to cross-reference the accounts and I was, I found plenty of documentation showing numbers that matched what was requested, but it was already, the revenue was pretty low. and share this information as well.

Yeah, it was complex. It was a lot of back and forth.

Email clear, exactly as it was before.

I don't have any other questions. Anyone else? I'll make a motion to move the agenda. I'll give you a second.

Second.

All in favor? Opposed? Passing it. I'll give a motion to move All in favor? Aye. Meeting is adjourned.