Board of Supervisors Committee - Regular Meeting

All righty, great. Okay, let's call to order the procurement and contracting committee meeting for July 20th. Clerk, want to take the roll?

Supervisor Marquez? Present. Supervisor Miley?

Present.

We have a quorum.

Great. Do we have to give any instructions for participation? No.

For all public commenters, please state your name for the record before speaking. If you wish to comment on a matter not on today's agenda, please wait until Supervisor Miley calls for public comment on non-agenda items. Please note that only items within the committee's jurisdiction may be addressed. If you are attending in person, please complete a speaker card at the front of the room and hand it to the clerk. If you're joining online, please use the raise hand feature. If you are participating by phone, press star five to raise your hand. Press star five again to lower it. The clerk will call your name when it's your turn to speak. If you are here in person, please come to the podium. If you're joining remotely, you will be unmuted when it is your turn.

County Council has just mentioned to me that there's an issue with posting, but it's not legally required. But if we could go ahead and post anyway, I want to let the clerk know what to do.

Chair Miley, this is Kathy Lee. I'm a Deputy County Counsel with the County of Alameda. I've just conferred with the clerk because the link that is posted to the agenda for the Zoom access appears not to be working. So it may be worthwhile to take a five-minute recess just to see if that could be addressed and reposted so any members of the public who wish to can access the Zoom link from the posted agenda. It's not legally required, but it is an option if that's something that

you as chair of the meeting would like to do sure let's go ahead and do that we'll take up hopefully five minutes and see if we can get the link posted the correct link posted okay so recess for five minutes mean okay so we reconvene the procurement and contracting committee meeting and the clerk want to take the role

Supervisor Marquez. Present. Supervisor Miley.

Present.

We have a quorum.

And we've got the correct link posted.

Yes, it's been reposted.

All right, great. So we're good to go. Okay, so our first item is the General Services Agency informational update. I'll turn it over to the agency director.

Good afternoon, supervisors. Kimberly Gassaway, Director of General Services Agency. And today I'll be presenting on GSA's Procurement and Contracting Policy Report for activities through the quarter of January 1st, 2026 through March 31st, 2026. The clerk will show the presentation on the report. So this quarter, GSA Purchasing administered 11 formal procurements for goods and services, totaling approximately 7.9 million. 62% of the contracts were awarded to local or SLEB vendors, with 59% going to certified SLEBs. GSA has made significant positive steps in increasing SLEB and local vendor participation on contract awards. Sole sources and piggybacks. This quarter GSA purchasing approved 151 sole source approvals totaling approximately 14.5 million. This included 69 sole source exceptions for 6.7 million and 82 sole source exemptions for 7.8 million. Purchasing also approved 29 piggybacks for $7.6 million. The piggyback approvals include approximately $3.3 million in vehicle and equipment purchases and rentals for Alameda County Fire, Public Works, and the Sheriff's Office. Approximately $1.7 million of the piggybacks are for computer equipment, hardware, and software. There are small remainders for various equipment products and services. As a reminder, sole source exceptions non-competitive procurements are for single source of supply, patent rights, absolute compatibility, equipment maintenance services. Sole source exemptions are for computer software license renewals, educational services, commercial off-the-shelf computer software packages, utility services, sponsorship of outreach related events, security systems, ammunition, proprietary maintenance, landlord controlled services, and state or federal mandated products or services. SLEB waivers. Next slide. Make sure, one more. I may have gone ahead. No, back. I think you go back one.

I can't, it's hard for me to see up there.

Okay, here we go. SLEB waivers, GSA Office of Acquisition Policy approved 245 SLEB, small local emerging business policy waivers, which included 181 waivers for new contracts for just over 25. I apologize, 181 waivers. For just over $25 million, it's 64 waivers for contract amendments for approximately $7.1 million. Nearly $8 million or 35% of the waivers were issued to local firms, which means that much of our business is being done with local Alameda County vendors. Of the waivers issued, 10... or 32% were for technology services related to Alameda County Health's implementation of the Epic Electronic Health Record System and the Sheriff's Office Enforcement Integrated Records Management Dispatching and Reporting System. Of the remaining 22 million, over one and a half million or approximately 7% were issued to local Alameda County businesses. The Office of Acquisition Policy continues to work with local vendors to get them SLEB certified whenever possible. Reminder, when a waiver is issued to a local vendor, we encourage that vendor to apply for SLEB certification. Next slide.

Construction contracts.

So GSA Building Maintenance Department informal contracts, there were 12 issued to local vendors for 585,000 or 72% of the awards. Four were issued to non-local vendors for 229,000 or 28% for a total of 16 informal contracts of 814,000 or 100% of the awards. Our real property management division does some work in this area and formal contracts were issued to five local vendors for $243,000 or 88% of the awards. On their side are one non-local vendor for $33,000 only representing 12% of awards for a total of six vendors for $277,000 worth of work. GSA Capital Programs Division issued one formal construction contract for 575,000 for the Juvenile Justice Center Housing Unit Safety Barriers Project, and that was non-local. Next slide. job order contract to say building maintenance department awards not job order contracts through task orders for tout total value of 6 million dollars. They also issued during that this time period 18 job order to job order contract task orders under existing contracts for the combined value of 3.2 million dollars of that 3.2 million dollars in order for task orders one point. Close to 1.3 million or 40% was issued to local vendors and 60% to non local in front of you have this a list of each of the different job order contracts and the task orders that were assigned broken out respectively. Next slide. continues on the next page. Next we'll go move forward. We will go to the project stabilization and community benefits agreement. This is our agreement with the building trades and our current agreement labor results applies to project bids and awards on or after October 6th of 2020. This labor report includes payroll data available in our elation system through March 31st, 2026. The results are summarized below. So you can see across the top of the table shows the percent of work complete the estimated construction costs the data estimated data completion hours reported as of march 31 on a project the local higher goals of 40% for local area residents. Apprentice hours are 20% as a state requirement and 40% disadvantaged resident apprentice goal. Countywide cumulative total is $585.3 million worth of hours reported during this time period. And the 40% goal we've actually exceeded, we're at 50.55%. Apprentice hours were at 16%, slightly below the state requirement for local hires apprentices, but our disadvantaged resident workers were right on target at the 40% goal. Then we break it down by different GSA versus other agencies. So GSA first of that cumulative total, $308. 1,000 hours, 53% GSA is hitting the local area resident goal. Apprentice hours were at 18% and disadvantaged workers, you could see we're exceeding the 40% goal and we're at 45. Each individual project under GSA is listed. So Santa Rita jail projects, San Pablo tenant improvement projects, the fire training facility projects,

Next slide, make sure we're on the same page.

There we go. Additional projects throughout. If you look to the middle of the pay or about a third of the way down, you can see the Hayward Energy Savings Performance Contract is currently in design. Oftentimes if a project's not quite meeting the goal, they may still be in design and have not hit construction yet where they begin to bring on the local area residents. and the apprentice hours. Also, it should be noted if they are in construction and they're not on target, then they do come to the Joint Advisory Committee to discuss how to get them on track and within the targets that they've agreed to. So all of our projects are listed and we can go to the next page. One more page. There we go. We now have a new category under fire department because the fire department is managing the construction of their fire stations. These are not being performed under GSA. So they're currently at 10% of their work completed. I did follow up because there are two fire stations being built under one contract. So the estimated construction cost is 42.6 million. They're estimating completion date of January, 2027, but I believe that is only one of the stations. The total hours reported to date is 5,479, 58% local area resident hires, very good against a 40% goal. Their apprentice hours are somewhat low at 7%. And we did have a conversation with them about getting that on track and also disadvantaged resident workers. I mean, resident apprentice hours. So they are working to make that happen and have been engaging with the committee to work on that. Next, we have CDA. This is a San Lorenzo theater project that is being completely managed by CDA as opposed to GSA. So they are at 30% of the work is complete. The estimated construction cost is $17.8 million, and they expect completion September 2026. 7,933 hours. They're at 52% of local area residents. Apprentice hours, they're at 15% of a state requirement, and they're at 38% of disadvantaged resident apprentice goal. Again, they are working on how to bring those numbers in alignment with the record. the goals for the project. Next slide. And then Public Works is also a part of the project stabilization agreement. And so they are at 263.5 thousand hours. They're at 48% local hires. Their apprentice hours, they're at 14%. And so they are working towards getting in alignment with the state goal and their disadvantaged resident workers are at 35%. That's their subtotal underneath. You can see each of their individual projects towards those goals. Next slide. GSA also participates in big conferences, training events, and outreach, our agency as well as our Merrick, Weather, and Williams. So GSA Purchasing held 15 big conferences with 41 attendees for procurement of goods and services and hosted 11 vendor outreach events with a total of 18 attendees. Our Building Maintenance Division held seven bid conferences with a total of 19 attendees. Real Property Management Division held four bid conferences, a total of five attendees. Our Capital Programs held one bid conference with 10 attendees. And for anyone who's interested in knowing about events and the different bid conferences, you can go to the GSA website, gsa.acgov.org. do business with us and you'll be able to sign up to receive announcements or you can check regularly for upcoming contracting events. Mary Weather Williams is our contractor technical assistance vendor, and they participate with GSA and Public Works on pre-bid construction conferences, educational outreach events, and they host webinars to inform prime and subcontractors about the program. And then he provided a list of during this period of all the events that they have participated in. Next slide. GSA maintains memberships with all of the following organizations, including the American Contract Compliance Association, the California Association of Public Procurement Officials, East Bay Interagency Alliance, Interagency Project Labor Agreement Working Group, the National Association of Minority Contractors, the National Institute of Government Purchasing, Tradeswoman Incorporated, and then number of chambers of commerce. We have a request from one of your supervisors to reach out to Union City Chamber. So we are doing that. The Golden Gate Business Association, LGBTQIA plus regional chamber, along with some additional cities. And that concludes my presentation. I'm happy to answer questions.

All right. Thank you for the presentation. Supervisor Marquez.

Yes. Thank you, Supervisor Miley. Thank you, Director Gassaway. Really appreciate the explanation, the distinction of a sole source exemption versus exception versus exemption. That's a tongue twister. But thank you for clarifying that definition. That is clear to me. Can you please remind me with respect to the Joint Advisory Committee on Do they meet on a quarterly basis month? I don't remember their cadence.

I'm pretty sure it's monthly.

It's monthly? Okay. And so I will make a note of that because I think I've asked this question in the past. So hopefully it's the last time I ask that. So thank you. So we still have specifically around the apprenticeship hours. I'm pleased to see in some areas we are very close to the 20%, but also this is, I think, a consistent trend. trend as well where public works is significantly lower in many of the projects. So can you just elaborate like what is being discussed at these committee meetings because I'm not seeing as much progress as I'd like to with respect to the apprenticeship hours, as well as under some projects, the 40% disadvantage.

Thank you for your question supervisor, so we have asked jake sloan is the vendor who does facilitates this committee and works with the contracts and provides us. Reports, I will tell you, they meet with each of the individual contractors they send them notices when they're falling behind on what they need to do the contractor is to respond. corrective actions. Sometimes, and I don't know specifically when the director of public works is here, sometimes it could be that there is like one trade because trucking, for instance, also falls into this. And so there may not be the opportunities depending on what it is. So I can certainly get more information from you about how their improvements in those areas. But I will say the apprentice hours is also a state requirement. So it's not just building the county goals, it's a state requirement. So we will get you more information on that.

Thank you for that. Are there any penalties or what's the recourse if we consistently underperform in that area in terms of the state requirements?

This is Kathy Lee, Deputy County Council. And I, the Requirement under the state laws to include the contract stipulations in our agreement. The state law also makes clear that the responsibility for compliance is the prime contractors. So we include that as part of our contracts when we put out a public works covered agreement. but it is a contractor responsibility and the state enforces it.

Okay.

So there aren't direct repercussions for the county so long as we're complying with our obligations to include that contract language.

Understood. Is there any way, are there known contractors that consistently are below that benchmark? I'm sure we keep a list of that. And if so, is there any way... to put in an RFP that we're looking for compliance, like any way to kind of track the known problematic concerning contractors.

I'll let Director Gassaway speak to the administrative issues. This is Kathy Lee again from the County Council's office. But I will say that as Director Gassaway mentioned it, and the reason it's included is because it is included in the PSCBA that the contractors will comply with the state requirements for apprenticeship. So there is a a further contract requirement for them to do that. As to the players and the specific administrative issues, I'll let GSA speak to that.

Thank you.

So we can certainly, many of our projects have different contractors, except for JOC, that's where they have a contract and then we issue task orders, but all the other ones, it's typically individual contractors, often not the same. I will have a meeting with Jake Sloan and see what we're doing in this regard, as far as, you know, are there, we did have a situation before, like on the Dublin Transit Center, where we had a contractor who was underperforming and I met with them and got the report on how they're responding to the advisory committee. And then they were able to bring it out and because of the advisory committee more than my meeting with them, of course, but they, um, essentially were able to count, you know, time on other jobs. It may not have been our specific jobs. So there is a way really to put pressure on them to be in compliance, but I will follow up on some of these. Sometimes we're still in design. So when you have a design build contract or right now we're doing, um, Like you see the Santa Rita jail critical OPS it's progressive design build so the designer is with the contractor, and so they they are not working yet on the construction portion so.

until they start you know putting the boots on the ground that could be why we're behind but I will find out I'll get you some samples of the letters that are shared with the contractors thank you for that and then a couple one more question and a comment the advisory committee is that a brown active body no no okay and then thank you for noting reaching out to Union City Chamber of Commerce thank you

All right, thanks for those great questions. Yeah, I too appreciate the fact that you continue to provide the outline of what a sole source exception is and a sole source exemption. Because for the love of me, I can never recall and keep it straight. So I'm glad you continue to have that on our reports. And, you know, I always ask the question about unbundling. Anything you can tell me about unbundling today?

I'm happy to hand it over to Deitra Dillon. She's here with us today.

She's here in the flesh, in person. All right.

So, Deitra, if you'd like to step up to the mic and talk about unbundling.

One of my favorite subjects, yes, unbundling.

Good morning, supervisors. My name is Deetra Dillon. I'm the procurement administrator. And for unbundling, GSA works with the client departments to see if there's an opportunity to unbundle. But when GSA is completing the process, we are working on what our clients have provided to us. We have had some successful unbundling opportunities in speaking to clients, but that would be specifically with those clients. And we do advise them on what is appropriate to unbundle and what could potentially be splitting.

So you're saying we're still working with county clients on bundling opportunities? And you have some examples of where it's been good. So when will we kind of get kind of a report on this so we can kind of see what's going on.

So unbundling opportunities are presented when a client is ready for the solicitation process. We do have some language in our uniform procurement manual on what a client department is supposed to do when they see an opportunity to unbundle. We also advise them of the board's initiative for when unbundling is appropriate to do so. But it is a client department that is going to be really the driver in unbundling.

And I think you mentioned there have been some contracts that have been unbundled.

There have been some contracts that have been unbundled. And for the life of me, of course, now that I'm standing in front of you, I do not recall those contracts. But we have definitely seen opportunities for things to be carved out to give an opportunity for smaller businesses to be able to bid on those.

So when's the next GSA update? Is it going to be three months from now, six months from now? When is it?

We do a quarterly update.

Yeah, could we have, because I know you can't recall at the moment, but can we have whatever information you have around what client departments or agencies have been able to utilize this?

I can certainly look back and research that and let you know what we come up with.

Yeah, see what we can come up with. Have there been any, so it's left up to the client agency or department And we don't necessarily, when I say we GSA, doesn't necessarily interfere with that and say, well, maybe you should consider this or not. You know, you're kind of hands off.

Well, I wouldn't say we're necessarily hands off. We do provide them guidance on what your board's objective is. We also give them the opportunity to look over the UPM. and we advise them, but ultimately, we are here to run the procurement process, and it's up for the client department to decide what is appropriate for their need.

Okay. So, and I don't recall... over the last 3 to 6 months or there abouts gone through the board agenda is if I see anything that kind of a flag from bundling, I don't think but I hope to raise more kids and I and our staffs really pay attention to that. Because of client agencies and departments. are not utilizing the potential on bundle. I want to make sure we're questioning those because I know we used to question a lot more sole source and exemptions, but I think we're pretty good here now with that. But I'm still feeling some angst about the whole bundling piece. Okay. Yeah.

And also, I did want to also say that when we are working with client departments, it is during the solicitation review process. So some of that data is really soft data in us working with the client department when they're looking at their specifications. So I will certainly look up and see if there's any data that I can provide to you.

Yeah. Okay. All right. Thanks about that. And I'm going to talk to your boss here. So I noticed in one of your job order contracts, there's this Mark Scott Construction, and they're doing something on the Nike missile site building. Are we building missile sites? What's that all about?

Thank you for the question, Supervisor. These are decommissioned missile sites, as you know. It's really a wonderful project. The Park and Rec Historic Commission has really pointed that out about the deterioration of that historic site. It's on the historic registry. So we have gone up there and done a lot to, you know, bring the buildings and secure the buildings and do some painting. I think it's time for you to come up and do another tour. I think you mentioned that to me. I know we're in discussions with this DART commission too about potential options in the future, maybe something with East Bay Parks and Rec to come up there. But the job order contract essentially fixed the roof, fixed some of the walls that were happening. We secured the property. So thank you for your board's investment at that site.

Yeah, I only flagged it because I knew the answer. Because other than the Marin Islands, this is one of the few remaining decommissioned Nike missile sites from the Cold War. And it's in Castro Valley. So we're trying to take steps, working with hard guards at these spiritual parks. I believe it's East Aboriginal. East Aboriginal Parks, yeah. East Aboriginal Parks. So we can kind of restore it. So it could be a destination point, an attraction for folks to come and visit and kind of school children and others to learn about what happened during the Cold War. Like I said, over on the Marin Highlands, if you visit those sites, I mean, it's pretty well... outlined and um information provided and it's the very good visual of what what was occurring and what could have occurred and so it's i don't think many people realize that right in castro valley um there there were nike missile sites and i just think it would be something historical i know in working with the park recreation historical commission we're also trying to get this site designated on the national register. Right now it's just on our local register as a historic site for preservation. We're trying to get it on the national register. I don't think it's on the national register yet. And if we get it on the national register, that might provide additional resources as well. So appreciate the work on that. And Supervisor Marquez asked my questions about a few of the others. I already mentioned to you that I know in a meeting with the National Association of Minority Contractors, they're very interested in meeting with GSA on some of their plans and their future and how they see things evolving with their organization. And so I think the agency director has indicated her openness to sit down with them. And I know we are, the agency is a member in NAMAC. And let me see here if there's anything else. And I know you're not dealing with a disparity study. We're still waiting for county council on that. So I think those are my questions and comments on your item 1A. So why don't we go to 1B, and then we'll see if we have any public speakers.

Good afternoon again, supervisors. My name is Deitra Dillon. And I'm the procurement administrator. We are going to be taking a look at the 12-month outlook report. And I'll just wait for that to be brought up. So while we're waiting for that to be brought up, just a brief description. The 12-month outlook report are all contracts that GSA is looking forward to completing in the next 12 months. So thank you so much as we look at this report just to take note too that this is for items that will be completed by GSA procurement only there are other county departments who will be completing their own process and that is not documented on this report so the solicitations that GSA will be completing could impact 207 single and multi-vendor contracts. So each solicitation that we put out, it could be awarded to one vendor or it could be awarded to multiple vendors. So that's why the 207 is the cumulative number of contracts awarded to vendors, not necessarily how many solicitations that we put out. So when you're looking at the report, the first item says awaiting department instructions. And that is going to be the opportunity that GSA procurement has to work with client departments to look at the specifications, look at what the need is, and possibly determine if, for example, there's an opportunity to unbundle that. And that would impact approximately 92 vendors. So then in the rebid process, that means that we are currently and actively working on soliciting a new agreement. So the 47, again, does not necessarily mean how many solicitations, but it means how many vendors could be impacted. So goods and services no longer needed. There are 17 items, and that just means that we put out a solicitation. And whatever the need was, it was exhausted and we no longer need that. Extending for time, that typically means that we had a service or a good and we just need a little bit more time to either wrap up that service or continue the goods that were needed, either because a project is coming to an end and there's a little bit more needed to do or We're currently working on a new solicitation process and we just need a little bit more time to complete that process. We extend our current contract. Extending for time and increasing funds. The explanation I gave prior extending for time is the same here, but they also need more funding for those goods and services that they're requesting. Increasing for funds only, there are times when unfortunately how much was requested is not how much is needed to complete that service or get those goods and there are eight of those. Some departments have decided that they wanted to complete their own process. So there are six departments who are going to be conducting their own rebid. Four of those, there's a contract in place. That means we've completed the process and there's a new contract that's in place. A rebid or extending for time and increasing funds. So that means it's just a whole kit and caboodle. You're getting the money and the time and the funds. And department to extend. For time and increased funds, there's one of those, and that just means that the department will be completing the process, not GSA. And department to extend for time, that also means that department will be extending for time and not GSA. So the most impactful, I think, for the board would be looking at awaiting department instructions. And you will notice if you go to page six, if you can please go to page six on the report, that that's where you'll see a waiting for time. And we'll just go, for example, QuickBooks Desktop, and this is just for example purposes, QuickBooks Desktop Migration and QuickBooks Online Services. So when you have the original term, when you take a look at that, it says the three-year term, With one to your extension, and so we are just waiting for the department to tell us, do you want to extend for that additional two years or did you want to. cancel that solicitation and not move forward with the extension so as you get further down the report, you will see that there's an increase in awaiting for department instructions. because typically each solicitation from the time you receive the solicitation to the time you get board approval is approximately six months. So it's about here that as you continue to move down the report, you will see more line items that are awaiting department instructions. So that concludes my presentation. Was there any questions that you had?

Thanks. Supervisor, Marquez, you have questions or comments?

No, I just appreciate your question about the unbundling. And I know I want to give you ample time to provide us with data and specifics. I appreciate the next meeting if we could have an update about that. So thank you for that. This all makes sense to me. You are very organized and I appreciate that. I don't have any questions at this time. Yeah, I don't. Good. Thank you, Supervisor Mulley. Thank you for your work. Thank you.

OK. So looking at the contract and the description of the contracts at the moment, nothing is resonating in my mind that I would just flag off the top of my head for unbundling. But I'm going to continue to look at that very carefully. Because I know I did catch, and this might not be related to unbundling, but there's a contract coming up. Let's see what page is it on. Let's see here. I should have circled it. That's a small contract. There was one on here for trash bags. Let me see if I see that again. Oh, here it is, yeah. 10-31-2026. That's the end date. And it's for trash bags. Trash liners. But Bliesdale, they're a local vendor, right?

Yes, they are. Yeah, okay.

All right. I don't mind if it's not unbundled and it's local. Another contract I wanted to ask about, and this isn't necessarily around unbundling, but it's the shuttle service. Let's see, where is that? Circled in.

Supervisor Miley, while you're looking for that, can I just jump right in? I wanted to, since we have a little bit of time, just wanted to get a little bit of clarity with regard to the contract with bringing Epic online because There's the technology, the component, there's the consultants. There's just been frequent touch points in our board meetings. I want to say probably at least five contracts at this point that we've approved to bring Epic online for our behavioral health services, as well as Santa Rita jail. So would those contracts also be included in this list?

So we did not complete the EPIC solicitation. Okay. I believe that the department did that. Got it.

Okay. So this is only GSA. Correct. Okay. That clarifies that. Where would I find, I don't know if you have this readily available, but there was an RFP that went out for the ethical investment policy, the peer review. I believe that was a GSA contract. So that would be listed in here.

It depends on the timing. I'm not sure if it was out for solicitation or where exactly it is in the process.

So this is the treasury. We just call it something different. So I can answer that question. It's currently in review with the selection committee. So this is the treasury for... peer review of investments and so it's the first time we have ever done this so it wouldn't be on a 12 month she's she's looking at contracts that already exist and where they are in the future okay so this is the first time it is um so it's scheduled to come to the board in September but it's still in procurement okay that makes sense thank you for that clarification thank you

You know, I also want to ask a question about some of the surveys more cases about so. If this is just GSA. What mechanism do we have available so we can see the 12 month. Projection for all of the county entities. because I didn't realize, I should have realized it, but maybe I didn't, that this was just GSA, because I think our committee needs to have a handle on everything procurement-wise. So if that's not coming through GSA, if we have to set up yet another reporting mechanism so we see all 12-month rejections from all county agencies and departments that are doing solicitations. So we can kind of get a rolling sense of that. Do you have any thoughts on how we could set that up?

I can certainly talk to the other department heads. So it's mostly healthcare and SSA who run their procurements, the majority of which are for CBO contracts, not goods and services. I mean, they may do a couple, but they run their own procurements. Occasionally there's another department that might, we discourage them because healthcare and SSA have entire teams that use the procurement manual that Dietra oversees. So I think it's, but I can talk to Anika and Andrea Ford.

Yeah, talk to them because both of those agencies, provide reports to us now because we've requested they give us reports at least on an annual basis, maybe semi-annual, but I know annually. So maybe we just need to include that in their report when it comes, their 12-month projection. Okay. Well, thanks for that. And you mentioned there's one other besides social services and health.

So occasionally probation runs some of their... I think they're looking to grow those efforts.

Okay. And I know we don't have probation coming in, but if there are many contracts going through probation, we might have to deal with that. But I know AC Health and Social Services are behemoth, billion-dollar operations. A lot of money goes to those two agencies. And as policymakers, this committee should have a sense of what's going on. OK. So back to the shuttle contract. It ends 3-31-2027. Now, is that the shuttle contract for county employees? Is that the one?

Can you share what page you're on, Supervisor?

It's on page 12. Shuttle bus service. Page 12, about halfway down?

Yes, that is for the entire county.

Okay. So what about the shuttle service at Santa Rita Jail? because I know that's going to be potentially going out for an RFP, but maybe it's not projecting in the 12 months.

When we were on the tour, the Sheriff's Department brought that up. That's run through the transit system, right?

Right now, I think Roots has that service, and we don't want to see that service end. So I need to understand, at least to this committee, or through the Health Committee or through the Public Protection Committee, the status of that service, because we don't want to see that service end. And if we're going to go out for an RFP, which I don't have a problem with, we need to make sure there's sufficient lead time for the RFP so that the service continues, because I was told the service is going to end December 31st of this year.

And I don't want to speak for the sheriff's office, but I do remember they had a solution for that when we were on that tour. So I would encourage talking to the sheriff about that.

Okay. All right. We'll make a notation of that because I know both of us are on public protection as well. Okay. Then I think those are all my questions as it relates to the 12 month. Yeah, I was beginning to think it was AI generated. I'd seen it a couple of years. So we have any public speakers on item one, A or B?

There are no public comments.

All right. So if there's nothing else from the committee, we'll go to item two.

Good afternoon, Directors, and welcome to the ninth report on the Measure A-1 Labor and Contract Compliance Pilot Program. My name is Anna-Livia, and I am the Compliance Program Lead, and I will be presenting today. Due to staff being out, the wrong version of the PowerPoint was submitted, and the correct version is being presented today. So this report presents data from the pilot program's inception through the end of the fiscal year, which is June 30th, 2025. It focuses on business contracting outcomes with local and small local businesses for completed and ongoing projects. This report captures six months of additional data from the last regular business contract report. A report presented later this year will cover local hire, workforce demographics, job creation, and employment opportunities for board-identified equity priority communities. Since Alameda County voters approved the Measure A-1 bond in 2016, 54 rental housing projects received funding commitments through June 30, 2025. This represents 4,206 homes for Alameda County residents. In the additional time captured in this report, two projects, one located in Dublin and one in Livermore, completed the pre-development process and began construction. And the board committed funds to one additional project, which is now in pre-development. This brings the total Measure A1 rental development portfolio to 35 completed rental projects, 12 which are under construction and seven in pre-development. The Measure A1 investment generated billions in affordable housing development activity throughout Alameda County, providing essential support to the construction sector, its suppliers, and auxiliary sectors. Measure A1 investment catalyzed approximately $3.3 billion in total housing construction activity, a leverage ratio of approximately 1 to 7.4. This is really good news for our local and small local businesses where all contracting goals have been met and exceeded. Next slide. During the last presentation to the Procurement and Contracting Committee on March 16th of this year, you requested additional information on housing unit creation.

So the original goal set forth by the board was the development of 3,800 units.

In the six months, captured in this report. The 302 additional homes were added for Alameda County residents, like the completed construction are now currently housing people, making 2,550 completed new Measure A1 funded homes as of the end of this period, with nearly 1,100 more in active construction. These homes provide housing for a mix of household incomes, including formerly unhoused individuals, families experiencing housing instability, and those whose jobs do not pay a living wage. In total, 4,206 homes have received funding commitments from the Measure A1 Rental Development Program, reaching 110.7% of the original goal. These efforts are felt by our community. The 2026 point in time count shows over 1,100 fewer unhoused individuals from 2024, a 13% drop in overall homelessness, and an 18% drop in unsheltered homelessness, with substantial impacts on specific unhoused populations, including families with children and unsheltered unaccompanied youth. These efforts are further documented in the Measure A1 annual report. Next slide. So this board adopted local contracting requirements for those new construction projects that borrowed Measure A1 funding. This effort is in alignment with the county's Vision 2036 of prosperous and vibrant economy emergence to create robust growth and profitability of all businesses across the diversity of sectors that also create employment opportunities for residents. Next slide. This report focuses on those board adopted goals that pertain to business contracting. It requires 25% of Measure A1 funds be awarded to Alameda County local businesses and 20% of Measure A1 funds be awarded to Alameda County's small local businesses. As of June 30 2025 2370 construction contracts with approximately 2.32 billion in contract dollars were awarded across all rental development projects that had begun or completed construction. On completed projects and projects in construction to the end of the reporting period, local businesses were awarded 701 of these contracts worth nearly $1.19 billion, and small local businesses were awarded 191 construction contracts worth $135 million. All of these goals have been met and exceeded. So for this section, we are looking specifically at contracting outcomes on those projects which have completed construction and are in service. On completed projects for which data is available, Measure A1 investment is approximately $226 million. This makes our local contracting goal $56.6 million and the small local goal $45 million. Both goals were met and far exceeded. Local businesses were awarded $885 million in contracts, which is over 392%. of Measure A1 investment, and small local businesses received $105.5 million in contracts, which is nearly 47% of our initial investment. For projects in construction, data is going to continue to change. However, cumulative performance data during the reporting period indicate that the Measure A1 program will continue to exceed all contracting goals. State law does not allow the county to adopt specific goals for minority and women-owned businesses. Staff do track contracts with MeBeWeBe businesses so that investment can be highlighted. While self-reporting of minority and women-owned businesses is voluntary, higher efficiency and lower barrier procedures implemented by staff over the last two years has resulted in improved data collection. And this report captures approximately one year of that improved process. Minority-owned business enterprises participation increased by 22 contracts worth $5.5 million since that last reporting period for a total of 125 contracts worth $36.5 million. Of these, 10.5 million, or 29%, went to local minority-owned businesses.

Next.

In the additional six months captured in this report, women-owned business enterprises received four new contracts worth approximately $500,000 for a total of 67 contracts worth over $16.3 million. Of these, nearly 3.5 million, or 21.5%, went to local women-owned businesses. You can skip forward two slides to the question slide. And this concludes our presentation, and I'm happy to take any questions.

All right, thank you. Let me start with Supervisor Marquez.

Thank you. And Olivia, very impressive report. Really appreciate the exciting updates to you and your entire team. And thank you for being here. I know it's summer season for many folks. So appreciate that. This is really good data, excellent information, great reporting. I just want a little bit of clarity on with respect to Measure W. we have uh launched uh capital funds and i believe i've seen in board letters in the past that were i want to use the right terminal not bundling related to contracting but combining leveraging funds is probably the best term to use so is there a way to make a distinction between the Measure A-1 projects and this newer source of money, Measure W capital funding. Is there a way to include that in your next presentation? And correct me if I'm wrong, but a specific project I'm thinking is the Broadway project.

So online, we do have both John Lowe and Michelle Stratton who might be able to field that question better. This report does only cover measure A1 projects. Our team is handling quite a lot of that work and we can take a look at what reporting is required, but I don't know the requirements that are put on it.

I don't think it's required. I just, I want us to have like a clear picture on, you know, Measure A1 bond has been in the works, but we have this new revenue stream, and I know we're trying to be creative and bring on housing as quickly as possible.

So I think it's important that we're all clear on the board, the projects that include both Measure A1 in addition to Measure W. Anything that has Measure A1 funding will be included in this, and we can definitely look at showing if any of those projects are funded by both sources. if either John Lowe or Michelle Stratt want to step in on this, great. But otherwise, we will just take a look at what can be presented in a future report and bring that back to you and make sure that's communicated to you ahead of time. Okay.

And then for a future report, I don't think I've seen it. Do we have, I want to see a map of the county to see how many units geographic. I know we're doing the best we can to spread and For everyone's knowledge, we don't do the actual construction. It's up to the cities to improve land use. But I think it's important that the public know that we are, I could say with confidence, building units in every district.

We do have that. So the Measure A1 annual report has that information, but there's also a phenomenal new website that has a lot of information, including really user-friendly information. tools where you can look at geographic spread and everything else. So it's a fantastic resource. Our team is so dedicated and putting so much of the feedback that we hear from the people we work with every day, from our community partners, from our nonprofit partners, from the developers, from the agencies that help bring equity priority workforce in, like what tools they want to see, what the residents of our buildings want to see. Like this has been a phenomenal effort from a really dedicated and really talented team. And so we'll make sure to send that out as well.

Okay.

Thank you.

And then also just want to, and I'll let them chime in, but just to wrap up my comments, I really want to thank your team. I had the honor to attend several ribbon cuttings, not groundbreakings, actually ribbon cuttings were, I'm trying to just pause and no, One was a wall raising, so that's different. Two grand openings where seniors were already residing in those apartments. One of them received funding from Measure A1. That's the timber senior apartments in Newark. And then I attend, and this is all in May, which is affordable housing months. This is a big deal, like the timing of it. And then in Union City, Luzilli Landing received Measure A1 funding, but that was a wall raising. which is different than a groundbreaking. They literally are putting up the cement walls. So it's just impressive to see how this many years out, we're still in construction and people are already taking advantage and benefiting from these projects. So just thank you for that. It's really exciting to see the progress and the momentum and the fact that we're exceeding all the goals. So thank you. And I will pause there to see if Michelle or John want to respond to my measure W. Inquiry. And the reason why I'm saying this is this isn't a reflection to you. I just think generally the county, we collectively need to do a better job in telling our story. We're doing so much great work, but we agree. How does a public know this?

We agree with you. I wanted to first just show you that we have a Measure A1 website. And all of the rental development projects not necessarily single family homes are listed here, so you can actually look you can filter by board district so i'll just you know hit one for now. And it will highlight all of the projects in district one or you could filter by city and let's just take a look at actually let's say all. uncheck that box, and you can then go to, let's say, Oakland, since you guys are in Oakland right now. And that's where we actually built the vast majority of projects. And you can see all of the projects in Oakland. So this map is interactive. You can filter by in construction, completed, and pre-development. So there's a lot of ways to take a look at this. We're actually updating this website. As Ann Olivia said, there is a new website. It'll be launched in the next month or so. But we definitely want to be able to tell the story better and this this website has not just where the projects are located, but you can actually go in and you can look at. You know here's the single family home stuff, but you can actually look at the project summaries and you look at the annual reports. So I just wanted to let you know that that's available. And we can actually do a report on this because it is what shares the vast majority of the work that we do. And it's always up to date.

That's good.

Yeah. Our annual reports are a year or two behind, but our website is always current. The other thing is that right now the board's adopted policy is for Measure A1 funded projects. And we have a lot of data about how much it costs us not just us, but the developers out of for tracking all of this data, and I think that if the board wants to adopt this policy for other affordable housing programs. we're going to need the board to take a look at what those costs are and then make a choice that, yes, we want that to happen. The Broadway properties also have Measure A-1, so we will get all of this data for the Measure A-1 funded for the whole project because it is Measure A-1 funded as well as Measure W funded. And there's one or two other Measure W projects that also have A-1 funding. But not all of the projects have A-1, and therefore we won't necessarily be reporting on them unless that's the policy the board wants to adopt.

Okay, understood. Thank you for that clarification. Go ahead, John.

Right. And to that question, as Michelle just mentioned, the downtown Livermore project, as well as the 1247 McKay project in the city of Alameda, both also have Measure A1 awards. So you'll hear about at least that portion of those projects. Just wanted to add that context for you.

Okay. That's helpful. Since we're on the theme of good communication and this is what I'm going to say is popping up in a another department with the county, so I just feel like I have to be consistent. But I do feel strongly that we should be monitoring any news outlets and their publications in terms of what is communicated to the public, because often there's discrepancy. So the best that we can to kind of, and this comment in this moment is more towards measure W because it's already taken place. But if people are tracking and they want to highlight this amazing progress, like let's highlight the positive news, right? So in the event that there are any reporters watching that want to track this measure A1 update, I'm just respectfully asking, and I know this is a capacity issue, And it's a wider discussion even with the county administrator's office. But again, I think when we see information that is inaccurate, misleading, I do feel like we have a responsibility to address it with anyone that's writing because people are so hyper vigilant right now and the best that we can to own our message and to be clear on what is accurate, what's not. I just hope that, and I'm not going to propose a solution to that, but I'm just flagging, I'm seeing it happen more frequently. So just sharing out that this is something that I'll be talking to the county administrator on as well. I don't know if that's a PIO. I don't know if it's specific to agencies tracking information where their initiatives are shared out. But just putting it out there, this is something I feel like we need to get ahead of because it's starting to happen more frequently. But that's not to take away from everyone's excellent work.

We'll keep our eyes open. And I appreciate that heads up.

Thank you. Thank you all for your great work.

Thank you, Supervisor Marley. Sure. Great questions and observations. Yeah. Initially, I was just going to say, once again, Measure A1, it's rocking. I mean, the board to put it on the ballot and the voters to approve it, it's just, it's been phenomenal. It's an overwhelming success story, both in terms of the housing units it's provided and the jobs, the boost to the local economy. It's just been phenomenal. And I just regret that we weren't able to renew it, reauthorize it, because we waited for the BAFA measure for the entire Bay Area. And that didn't pan out, because I like to believe the voters would have approved an extension or reauthorization of A1. additional resources and the amount of money it leveraged. The 54 projects that are completed, and we appreciate the agency and the community housing development department making your semi-annual or annual

So we come in front of this body a couple of times a year. This is the time that we present the business contracting. The next report will be on jobs, apprenticeship, the workforce development work, equity priority workforce, that kind of thing. So that jobs report will be presented later this year. We did come before you in March with a special report on contractor utilization. um that was by request of this body we have also come in front of you with these are our findings of how this pilot project is going and we think that these adjustments need to be made in order to amplify the efficacy of all the the energy and money in our community and those updates have been have just proven really successful like thank you for coming to the openings With this many homes, like those are our people, those are our neighbors. Our neighbors are outside and with this really historic drop. in homelessness, and you can really see a correlation between homes being built and people being able to live inside of them, right? So this is a phenomenal reflection on this board's dedication, on the entire board of supervisors, and also the willingness of Alameda County to really come together and support housing as a priority.

Right. So the fact that you get to come and toot your horn a couple of times a year at this committee, I think is really, really phenomenal. And it's good news. And I think every time we see something that we think needs to be tightened, like Supervisor Marquez was indicating, yeah, there's an openness to exploring that. So that's good. So with the 54 projects that are completed or in construction, do you, because I was looking at the report, do we know how many people are resigning in those 54 projects?

I don't have that number. And that would be a little bit complicated inside of this report because this report goes through June 30th, 2025. And just for clarity, it's 54 total projects, 35 are completed, 12 in construction, seven in pre-development. So those have, as of this report date, those had not started construction yet. I do believe the annual report can cover some of that information. If not, we can find what that looks like and get to what's available, but I don't have it.

Yeah, supervisor, we do track that. And so in our asset management division, we are looking at everybody that moves in. We get their data around, you know, ethnicity, race, household income, size of household. And we can report that out separately at the next time. If you'd like to have that information, we can pull that together. Our asset management team, It's a small team, but we go out and we see every site at least once every three years. We do home inspections so that we make sure the buildings are being maintained. And we also look at the files so that we know that the units are being rented to the people that are income eligible and are the ones that we built the units for. So the level of work that we do on the asset management side, that's also under John's team. It's a lot of work, but we do keep and maintain that data. I will let you know that we're in the middle of changing from an older database to a new one. It will probably be six months before we feel very comfortable with where the new data is in the new system, but we can easily pull a report that probably goes through last January and get you some statistics and demographic data.

Yeah, because Once again, I'm not trying to give you more work to do, but I just, it gets back to what Supervisor Marquez was saying. I mean, we need to be able to tell our story. And we, I mean, you're telling it very well in the different reports, but every time you tell it, it's like, well, what else are we doing that's so great with Measure A1? And it kind of would be good to know the number of folks that are being housed and know seniors veterans disabled um formerly in car i mean if you have that information through another data system it'd be great to add that to the reports in the future because this is the one time you come to this committee you get to shine and tell your story unless you know unless we have you give that type of report at the health committee which is yeah we were

We were trying to get on the health committee agenda with that report so happy to to bring it there. Because it's you know it's it's actually really exciting when you see everybody, and if you look at all of the units alameda county has funded over the last 30 years we're in the 8000 unit range so. We actually have one of the largest portfolios of affordable housing our. You know, we are as big as Oakland, if not bigger than Oakland. So our work is quite extensive.

And also when you're talking to Supervisor Marquez, she mentioned a couple of the projects. And then John mentioned, you know, Livermore and Alameda. Are those the ones that are in construction or in design? They are in the 54. So are they included in the 54? I mean, they'll be added to the 54.

They are included in the 54, although John would have more up-to-date information if there are additional ones entering that pipeline.

Are there others that we anticipate? Are we going to be at a stagnant 54? Because I know $81 are pretty well exhausted. Or will we be adding additional projects?

So we have 54 in the rental development program. But we also have innovations and opportunity and several other programs and we have more projects, but we don't necessarily report on labor compliance for those. One of the things that's really clear is when you do a small project, and I'll bring up the ADU project in Pleasanton that we spoke about this morning, it's very cost prohibitive to add this level of reporting on one of those smaller projects. So right now we think that we're expanding in the small project arena, and there will be more projects that we accomplish with A1 dollars, but they won't have these labor compliance requirements attached to them, because this was only attached to the Rental Development Fund, which was our largest program. But through Innovations and Opportunity, we have the SHIFT program, we have the CARES First program, we have an ADU program, as well as the hotels that we funded, which we also... did labor compliance on, to be honest with you. But in any case, the point is that we will be static in the rental development world, but we are not static in other areas that are continuing to achieve more projects.

In the overall report on measure A1, you bring that to the health committee that covers all of this?

We bring it to the health committee, and then we go to the board for adoption.

Okay. All right. Okay. Okay, very good. Those answer my questions. So let's see if Marquez has other questions. We'll see if there are any public comments.

There are no public comments.

All right. Thank you. Great report. Great report. Thank you. Okay. Yeah. Hopefully we'll get communications and some of the Some of this will be acknowledged. So this is really good. And I think the voters need to see what they found a good return on their investment. Because I don't think they really feel that way on all occasions. And this has been really great. So we have no speakers on this item. So let's see if we have any speakers on non-agendized items today.

There are no speakers.

Okay, great. Well, this committee for today stands adjourned. So thank you all.