City Commission - Regular Meeting

We'll now call the March 23rd, 2026 City of Evelyn, Kansas City Commission meeting to order. Shayla, may we please have a roll call. Mayor Ryan here. Commissioner Taylor here. Commissioner Lidle here. Commissioner Meisenberg here. Commissioner Cole office absent. Roll call complete. We can please stand for the pledge. I pledge a little flag from the United States. to the republic for which it stands. One nation under God and indivisible with liberty and justice for all.

All right. Next up, we have approval of today's agenda. I make a motion to approve the agenda for March 23rd city commission meeting. I'll second. Motion has been moved and second. Do we have any commission discussion? Seeing none, we'll move to roll call vote. Vice Mayor Taylor, yes. Commissioner Lidle, yes. Commissioner Meisenberg, yes.

Myself, yes. Motion carries. Our next item is a consent agenda, which consists of four items. The meeting minutes for the March 9th, 2026 city commission meeting. Meeting minutes for the March 10th, 2026 city commission special meeting. Appropriation Ordinance A-032326-26 and the AP payment register. I make a motion to approve the consent agenda as written. I'll second. Motion has been moved and seconded. Do we have any commission discussion? Seeing that, we'll move to roll call vote. Commissioner Lidle, yes. Commissioner Meisenberg, yes. Vice Mayor Taylor, yes.

Myself, yes. Motion carries. Our next item under public public comments communications is 6A public forum. If there's anyone in the audience that would like to address the commission on an item not on our current agenda, they may do so at this time. Do we have anyone that would like to? Okay. State your name, address, and three minute time limit.

Uh Bruce Johnson, 524 Ridge Road. Uh I was looking through and I don't think we're dealing with any of these issues today about the five items in the bond authorization for uh for a few different things. One was the bridge improvements polymer seal over three of the bridges over Mud Creek and the community community center HVAC uh improvements. I wasn't going to comment on that. Uh the municipal airport hanger project. My only comment there is if you have an airplane, you ought to pay for ramp to for your garage. It's pretty simple. The mill and overlay items. I actually drove down Walnut Street uh where it really starts at the high school parking lot and just goes south a ways and yeah, it's it's crummy. The west west half of it coming apart. But my question would be, you know, has there been traffic studies to show comparison between how much traffic goes down that area because it's basically residential unless school is in session. Um, and my real thought is I'm not sure why Cedar Street isn't on this list. It would seem to be pretty high priority because it's it's rough. It's It's been patchwork quilt so many times that um it it's not good. And on my way here, I drove down 14th Street um from Brady to Buckeye. And um yeah, it's it's not good, but it's not anywhere near as bad in my opinion as Cedar Street is. So that's my comments. Thank you.

Thank you. And um I guess I won't speak to Walnut um but I know Cedar Street Brad I think that's this summer. Correct. Okay. That's already planned.

Do we have anyone else that would like to address the commission on an item not on our current agenda? Okay. Seeing none, we'll move to seven unfinished business. 7A is a public hearing regarding the advisability of creating a community improvement district in the city of Abene, Kansas to be known as the Scooters 1406 North Buckeye Avenue Community Improvement District and the levy of a 1% community improvement district sales tax within such district. I will now open the public hearing. Do we have anyone that would like to speak on that item? Seeing none, I will now close the public hearing. We will move into item 7B. Consider approval of ordinance number 26-3474, an ordinance creating a community improvement district in the city of Abling, Kansas, authorizing a certain project therein, approving the estimated costs of such project containing the legal description and map of the boundaries of the district, levying a community improvement district sales tax, and approving the method of financing for the project. Uh, Deputy City Manager, Community Development Director Zuk.

Good afternoon. As you mentioned, this is ordinance um 263474 establishing the district at 1406 North Buckeye for scooters. Um, also the accompanying um development agreement is in there that have been signed by both parties. So again, this will be levying a 1% sales tax um for that district. um up to 260,000 a little over $260,000 um once that is recouped that tax will stop or it can go up to the 22 years to be recouped. So if you have any questions I could try to answer those for you. Just as a clarification when I talk about districts, this one um in itself is just the the one business of scooters.

Correct. Yes. Just that one on that parcel. Yes. Just wanted to remove any confusion on districts. It seems bigger than just one business. So, we have any other questions for community development director Zuck. Thank you. Thank you. No further questions. I would entertain a motion. Make a motion to approve ordinance number 26-3474. I'll second. Motion has been moved and seconded. Do we have any commission discussion?

Seeing none, we'll do a roll call vote. Commissioner Kolhoff. I. Commissioner Lidle, yes. Commissioner Meisenberg, yes. Vice Mayor Taylor, yes. Myself, yes. Motion carries. Our next item is 7 C. Consider approval of resolution number 032326-1. A resolution authorizing and providing for improvements included in the multi-year capital improvement plan for the city of Abene, Kansas, and providing for the payment of the cost thereof. Interim city manager Quind Day.

Yeah, thank you. Um, several priority capital needs have been um deferred and identified at the last couple meetings with the city commission. And those include uh bridge improvements or a polymer seal of the three bridges in town that were responsible for the community center HVAC replacement municipal airport hanger project the city's share of uh rebuilding those hangers that were destroyed by a storm mill and overlay of Walnut Street and a mill overlay of Northeast 14th Street. Uh the resolution before you now approves these projects as part of the city's multi-year capital improvement plan and authorizes the city to finance them uh with general obligation bonds. Approval of the resolution does not commit the city to proceed with those projects. Um each project remains subject to separate city commission approval. Adoption of the resolution uh also enables consideration of a companion action which is the next item on the agenda which would designate these projects for financing through the existing temporary note proceed. So uh the commission is asked to adopt resolution 032326-1. Have

any questions for interim city manager Quinn Day or staff? No questions. I'd entertain a motion. I make a motion to approve the resolution 032326-1, a resolution authorizing and providing for improvements included in the multi-year capital improvement plan for the city of Abene, Kansas, and providing for the payment of the cost thereof. I'll second. Motion has been moved and seconded. Do we have any commission discussion?

I just want to say we're spending this with money that we basically just created with a bond program. We took out a giant credit card that that we didn't knew we need know we needed or we were hoodwinkedked into thinking we needed and now we're using it to spend on all these other projects. And I'm not saying we don't need to find a way to pay for the these projects or certainly some of these projects, but I think the way that we've gone about this is backwards. and I'll be voting against it. We have any further commission discussion. Seeing none, we'll move a roll call vote. Commissioner Meisenberg, yes. Vice Mayor Taylor, yes. Commissioner Koloff, nay. Commissioner Lidle, yes.

Myself, yes. Motion carries. Our next item is 7D. Consider approval of resolution number 032326-2. A resolution providing for substitute improvements to be financed with proceeds of the city of Abling, Kansas. General obligation temporary note series 2025 interim city manager Quinday.

Uh this resolution designates the just approved projects uh from previous resolution as substitute improvements and reallocates a portion of the existing note proceeds to those projects. In practical terms, it allows the city to put already borrowed funds to use for priority needs. Um, as with the previous resolution, this action does not obligate the city to proceed with the construction or uh go forward with each project. Each one remains subject to a separate city commission approval prior to the implementation. Have any questions for interim city manager Quinn Day or staff? Have

no questions. I'd entertain a motion. I'll make a motion to approve resolution 032326-2, a resolution providing for substitute improvements to be financed with proceeds of the city of Abling, Kansas. General obligation temporary notes series 2025. I'll second. Motion has been moved and seconded. Do we have any commission discussion? I will be voting against it for the same reasons I mentioned before. Okay. Do we have any further discussion? Seeing none, we'll do a roll call vote. Vice Mayor Taylor, yes. Commissioner Koloff, nay. Commissioner Lidle,

yes. Commissioner Meisenberg, yes. Myself, yes. Motion carries. Next item is 7E. Consider approval of a bid from With Now Heating and Air, Inc. in the amount of $132,491.61 61 cents for the purchase and installation of nine HVAC units at the Abene Community Center facility maintenance director Alvarez, parks and rec director Tim Brookke. Before we get to that, I just want to point out since uh I'm a short-timer that uh should the commission decide to down the road uh you can do more than one reallocation if you'd if you find there's a need to do so. Thank you.

Thank you. Good afternoon, commission. Um, based off our previous conversation, um, did look into heat pumps out there at the rec center. Um, the heat pump price I got, uh, was with now gave me a price, uh, total price for those was $186,420. um roughly $54,000 difference compared to their low bid for installing HVAC that's up there. Um on top of that, the electrical system to switch to heat pump and electric heat would need to be reworked. Um new breaker panels. I met with SNK Electric. Um they came out we would need two new panels, wiring, conduit, and breakers. He said roughly 100 to 150 was his estimate. Um, and then also on that, the transformer that is mounted outside the rec center is not big enough to switch to heat pumps. So, EverG would have to switch out the transformer, make sure their line can handle the upgrade for the heat pumps. Um, so that's what I have on the heat pumps. Um, that's yeah, that's what I got on the heat pumps as far as switching to electric heat versus gas. Um, to replace one unit at a time, I got a price for that. Um the smaller units, which is the gym mounted units, there's six of those roughly to replace those each individually is $22,358. Um if you times that by nine, and that's just the small units. The other three are different sizes and they're larger. They would cost more. Um you're looking at $21,222 based off that quota estimate. um $68,800 difference compared to their low bid to replace all nine at one time for the 132490.

Did you look at heat pumps with gas backup? Um I believe what with now supplied was just with electric. Um yeah, that was just electric. Electric heat pump was what he uh priced me. Okay. Yeah. Those are typically not the most, as you can tell, the most cost effective for for our um zone. I did talk to two HVAC companies total. They recommend to not put on heat pumps up their period um given the application that they're for. That was what two HVAC companies told me. And then the electrician also recommended not install heat pumps.

Any questions for staff on this item? Did you happen to check in on the energy savings of replacing nine new on a average monthly basis or um at all? We we looked a little bit into electrical and gas if that's what you're asking. Um so out at the plant wastewater plant has electric heaters and uh one heat pump. um their bill roughly in the winter months goes up $7 to $9,000 more. No, Bren, I just met from going from 22 year old rooftop units to brand new rooftop units based on the efficiency. Um I I looked it up rough numbers and it looks like it's going to be anywhere from 4 to $8,000 a year.

I'm sorry, I misunderstood when you guys asked last time. I was looking at the monthly savings. Sure. Um that's from that end. Uh okay. from the heat pumps to the rooftop the gas. Yeah. Um obviously the newer units will be far more efficient than what we have. Um like I said, I had seven companies come and look at it. Six turned in bids and they all recommended the same piece of equipment. I mean, it's very rarely do I get everybody to recommend the same uh replacement. Um and that that's what everybody recommended was to replace what what was up there with what they priced me. And I would assume the bulk of that price difference, I think it was 201,000ish for replacing the separate ones instead of all of them.

Yeah, that you would have your crane mobilization, all that, you know, every time. I just did the math of, you know, what they were each and then times it by nine if we did them one at a time when they went bad or plus all the crew mobilization and going and getting. So that's roughly units over and over and over. So that's roughly a $70,000 Yeah. savings. And like I said, that was just for the small ones. The other three on the first level are bigger. And obviously, they would be one, three. Can you clarify for me which two units are actually nonfunctional right now? Uh, it's the two in the middle of the gym. Okay. So, they're both they're all they're both the same units. Same type of unit.

Yep. The six on the gym are the same size. Believe it's the one above the bathroom and the lobby are the same size. They're a 7 and 1/2 ton. And then the one above the conference room is a 10 and a half ton. So what would be the cost just to replace the two that are broken? Uh to replace the two that are broken, you're looking at Yeah. 45,000 for just those two. What are the sizes on those? Those are 6 and 12 tons.

You said those are the two those are eight and a half ton units over the gym, right? Jim is six and a half. Leave those time. I remembered 51 tons and six units on top of the gym. Does that sound right? That does sound right. Yeah. I'm going to say the six units on here I've got the dates pulled up. Did you find them? Yeah. Or the eight and a half ton. There you go. Eight and a half ton. Yeah.

Yeah. I guess kind of just through this discussion, I still have the same concerns. There's a lot of different possibilities for how to do it, how to pay for it. Um I don't think any of us went home and looked at one of our units and saw that it was 20 years old and just decided to go out and buy a new replacement. My water heater is 25 years old. I did happen to check that. My furnace is 27 years old. Two of them 27 years old. Um, we change the filters, we take care of them. My understanding is that things are working a lot better since you've been on board here as far as maintenance goes, but I don't think any of us would behave this way with our own money. And I think we need to be conscientious of what we're doing with other people's money. Brennan, did the did with now did they talk any to the I guess the expected lifespan still of the others that are up there? Have

there been any issues with them? other just oh I mean there's been issues with all of them as far as I don't know what's been replaced on each unit um specifically um expected life is expected life out of commercial HVAC units roof mounted units is 15 years ours are 22 years what's the warranty on these as far as parts and labor

got that here um so heat exchangers is 10 um five years on compressor, five years on economizers, um one year on all other components, and then three years on the coils. That's that's what all of them were. All of them were the same. Do we have any further questions for staff on this item? Thank you. Seeing none, I'd entertain a motion. I'll make a motion that we approve the bid from with Heating and Air in the amount of $132,491.61 61 cents for the purchase and installation of nine HVAC units at the Abalene Community Center.

I'll second. Motion has been moved and seconded. Do we have any commission discussion?

I'll just remind you guys that we were two months away from bankruptcy last year. I'll be voting against it. We have any further commission discussion? Seeing none, we'll do the roll call vote. Commissioner Kolhoff, nay. Commissioner Lidle, yes. Commissioner Meisenberg, yes. Vice Mayor Taylor, yes.

Myself, yes. Motion carries. Our next item is 7F. Consider approval of the city of Abalene's property insurance renewal with EMC Smart Insurance in the amount of $415,617. Interim city manager Quind Day. If the um smart insurance provided us the renewal option at the current uh $1,000 deductible for vehicles that was at 426,293 about a 5.2% increase. Uh that increase was largely tied to um an updated total of our insured property from 89 million to $93 million. Smart Insurance did also propose uh a way to save money would be increasing our deductibles on vehicles to $3,000. That would bring the cost down to $415,617 or a 2.8% uh increase over last year. After reviewing the the uh policy proposal and discussion among staff, we re recommend selecting a lower premium with a $3,000 vehicle deductible. And we would encourage the commission to establish a risk management reserve fund and allocate the projected savings. Um in your packet it says 10,677 to that fund to offset potential future claims. Um that $10,000 is based on the uh 426 and then going down to 415. But for 2026 we budgeted $421,000 558 for insurance renewal. That's really a savings of um we could put $5,941 into a risk management reserve. Um plus we also did receive a significant dividend check that we could uh the commission consider putting in there. I've asked the uh city attorney to create an ordinance

creating that risk management reserve fund that we'll bring back to you in the next meeting or two. You're considering we are asking the uh commission to approve the uh renewal with EMC Smart Insurance in the amount of $415,617. Um quick question. Kyle, were you presenting that dividend check today or was that dropped it off? Okay.

Okay. We have any questions for staff on this item? Um, we do have a couple different options here. Um, so I guess before we have or we have a motion made, um, I know last time we kind of seemed to come to a consensus that we would prefer to go with a higher deductible option, um, and start that risk management fund. Is that still, if that is still the case, I I guess I would entertain the appropriate motion if nothing has changed.

I'm I've got a quick question here. It looks like um, and Wendy, you might want to perk up. It looks like maybe we're paying insurance on the library. Is that consistent with our agreement with the library? Yes. Indoor and outdoor. It looks like there's a like the Ben Franklin sculpture is individually insured. For example, the structure believe the contents uh Wendy has insured. You want to You want to take the mic? Sorry.

It's okay. Um Wendy Molton, library director. Um we the library pays for the contents part of our insurance and the city pays for the building um because they own the building and that is consistent with our contract with the city. Um and we have added um we've asked to add a couple things like the statues on and I I think that that's part of our bill as well, but I'd have to clarify. We just pay whatever bill they send us every year. So for the contents

I didn't see contents coverage for the library specifically in here and I may have missed that. Is that your understanding that that is in this policy?

Every everything is on a blanket basis. So every building specifically has a number for you know business personal property that can be used anyway. So if we lost let's just say this building essentially you could get you know limits on just this building. However we try to keep that close as we sit down with directors and such. Okay. Hey where are you guys at? So if we sat down with Kelly, we'd say, "No, this is what we have for contents, but we know that we have, you know, furniture, fixtures, basketballs, baseball equipment, things like that." And they lot trying I don't know if you want to take the mic here, but I guess my concern is specifically with the library, there's a lot of value, I would say. I I don't know what the value is. Maybe you can inform us, but in kind of a tight area and all really flammable. So I didn't know that was

we need to run the new with our new uh catalog system. might need to run the actual totals again. I haven't run it in a while, but um yeah, we just pay the bill that the city gives us every year towards our contribution for that. So 89 million to 93 million jump in we had something go through and A bunch of buildings building.

Thank you. and we've provided an inventory of like all our computers and things like that, but it's on my list to update that for this year for the next time because we got the 3D printer now and other things. So, um, yeah, that's on my list to upgrade, but yeah. Thanks, Wendy.

Thank you. Do you have any further questions for staff on this item? Seeing none, I'd entertain a motion. Make a motion to approve the property insurance renewal with EMC and Smart Insurance in the amount of we want $415,617 with the understanding that we're going to start a risk management uh reserve fund.

I'll second. Motion has been moved and seconded. Do we have any commission discussion? Seeing none, we'll move a roll call vote. Commissioner Lidle, yes. Commissioner Meisenberg, yes. Vice Mayor Taylor, yes. Commissioner Koloff, hi. Myself, yes. Motion carries. Our next item under 8, new business is 8A. Consider approval of ordinance number 26-3475, an ordinance authorizing the sale and consumption of alcoholic liquor and designated designated areas of the cityowned fairgrounds and certain portions of public right of way for city streets therein and approving the temporary closure of the streets in connection with the 2026 central Kansas free in Abene, Kansas. City Clerk, human resources director Moore,

Mayor Commissioners, uh the fair board has uh requested to have an extension of their um area that they can have alcohol for this year's fair. The map is attached to the ordinance that was in your packet. Um they have to have this ordinance approved by the city commission to send to the state in order to get their state temporary license. I had a little bit of discussion with uh city manager Quindai and uh deputy city manager Zuk. It was my intention that when we passed our alcohol ordinance either last year or two years ago that it would include all this and we wouldn't have to have these approved and we wouldn't have to think have things like rackets approved. But I guess it's my understanding that because it is a public rightway or a public street that that's not the case. But the the initial case that we had was for October Fest which included closing streets. So, um I guess my recommendation is that we approve this but then redo our ordinance so that we don't have to approve things like this every time they come up.

I think the state requires it every time. Um I'm almost positive they do um because of the closure of the city streets. we can have it on city property without having to um pass an ordinance, but if it crosses city streets or alleyways or sidewalks, it has to be an ordinance passed. Yeah. And that was the discrepancy um with that last racket steel um because the I guess ABC Kansas, I don't know if it's just the ABC, but um they had found that that alleyway is not vacated and so that's why it triggered it versus in the past they assumed that was all just city-owned property. so it could be handled administratively.

And a a email I recently got about the rackets closings um the state had put on there that we could close we could they could do one ordinance for each for an for all events occurring in a one-mon period. So I'm hoping that the one we passed last time that covered the whole shebang will do. But um that's why I'm saying I the state requires this. Is there any distinction between the types of alcohol that are served? This is the full alcohol license, not the cereal malt beverage, but they require the ordinance. What regardless of what which alcohol it is?

Okay. Have any further questions for staff on this item? So, I guess we're assuming this will be coming, this specific one will come back to us every year now. I think it depends on how it goes. Um, they're wanting to give it a whirl this year and see how much if they do any better with their sales. Um, so I think it'll be on a case by case basis. It's already approved for the grandstand that happens every year by the ordinance that we passed on public property. So, Sure. So, the only reason this is coming up is because it's at Stroll Hall.

It's Yeah, it's because it's on the streets. Okay. Any further questions for city staff? Do I know we don't have any common consumption areas in town, but do those are those allowed to include city streets? I believe so. It just has to be marked as some some way and it could even be like paint on the ground as far from my understanding. Yeah, that's what I've seen I think in maybe Topeka or something like that. Does Sena have a district that tune out now? I don't know that I've seen one in Sena, but I was just somewhere where I saw they had something just graffitied on the ground that

Yeah, they did in Delo drinks in Witchah. Okay. Recently within the last year and a half or so. One thing about common consumptions that I think steers people away from it is whoever applies for the common consumption license is responsible for all of it, no matter if they get it from another place or not. So just that that's the what I've heard anyway. Is that I guess a city that would apply like to do that if

I I don't know for sure. I think it's that might be a possibility, but it would be like one of the downtown bars would apply for it and you have to have properly marked cups with the business name on it. And I mean there's a whole slew of guidelines you have to follow. That's not really a solution. Like if we wanted to say Eisenhower Park would be common consumption under the city of Abene. I don't know. I'm not sure you'd want to allow that. Eisenhower Park be consumption. Yeah. It looks like Salena started one in September of 25 in downtown area. Um, yeah. From 9:00 a.m. to midnight on certain days.

Does it say anything about who's responsible for it? Yes. Yeah, I'm kind of browsing that. It looks like at least for the short term anyway, we're going to be stuck approving ordinances. So I'd make a motion to approve ordinance number 263475 authorizing the sale and consumption of alcoholic liquor in designated areas of the city owned fairgrounds and certain portions of the public rideway for city streets therein and approving the temporary closure of the streets in connection with the 2026 central Kansas free second. Motion has been moved and seconded. Do we have any commission discussion? Seeing none roll call vote. Commissioner Meisenberg yes. Vice Mayor Taylor yes. Commissioner Kolhoff. I Commissioner Lidle? Yes.

Myself? Yes. Motion carries. Our next item is 8B. Consider approval of ordinance number 26-3476. An ordinance amending Abene Kansas City Code sections 1-310,7-8027-904 and 7-207 pertaining to license fees, permit fees, and other user related fees or charges established by the ordinances of the city so as to provide for such fees and charges to be determined by resolution of the city commission, city clerk, human resources director Moore,

mayor and commissioners. Um, in while rearch researching the updates to the fee schedule, I found a few areas in the city code that still had fees listed that we evidently missed when we made that grand change of directing it all to section 1310 of the code, which in turn directs it to the fee schedule. So, this is just cleaning up those sections of the code to to point it to the the fee schedule. So, it's basically moving some those three or four four that were missed and putting them where they're supposed to be. To oversimplify it. Fees are same.

Yes, the fees haven't changed. Have

any further questions for staff on this item? Seeing none, I'd entertain a motion. I'll make a motion to approve ordinance number 26-3476 amending Abene city code sections 1-310 7-82 7-94 and 7-207 pertaining to license fees permit fees and other user related fees or charges established by the ordinances of the city so as to provide for such fees and charges as charges is to be determined by resolution of the city commission. I'll second.

Motion has been moved and seconded. Do we have any commission discussion? Seeing none, I'll do roll call vote. Vice Mayor Taylor, yes. Commissioner Kolhoff, hi. Commissioner Lidle, yes. Commissioner Meisenberg, yes. Myself, yes. Motion carries. Next item is 8 C. Consider approval of resolution number 032326-3. A resolution concerning license permit and other user related fees to the city of Abene, Kansas. City clerk, human resources director Moore,

mayor and commissioners. Um each year staff goes over the current set of fees established by resolution to make any kind of updates um that we need. mainly this year is just a cleanup of moving different things to different departments where they fall under. Um establishing the rates that the core ordinance passed. Um and just different things like that. Mainly cleanups, very few changes. So if you have any questions, I can try to answer them.

Questions for staff? I guess one of the things I want to be uh mindful of here on the hanger rental. I know we've got that on this fee schedule. Um at $90 per month, it'll take about 200 years to pay for those new hangers. So, I want to make sure we have that on our radar for um getting that to whatever the market price needs to be to pay for those improvements.

And I I believe that will be revisited once once hangers are in place. Yeah, depending on that grant approval, it'll drastically change the dollar amount and probably jumping way ahead, but is that something um that at that time we would be able to just institute an annual I guess look back on it? Um so we make sure that it's keeping up with market rates, things like that. Yeah, I know it'd come to us annually through this, but

I think the reality is that we're going to be way above what they're calling market rates because they're so highly subsidized. I mean, I think that's the reality. If we have to pay I think at $200,000, we did the math on this in real time a few months back, but um most of these are this is probably a market rate is $100 a month, which is egregiously low for that type of improvement. Um, so we're going to be way outside of the what I would call the market rate, but I do think a 1% 2% 3% increase every year is probably reasonable, too.

Yeah. And I shouldn't use the term market rate. I was thinking right to make sure we service that debt when it does come up. Do we have any further questions for staff on this item? Then I'd entertain a motion. Make a motion to approve resolution 032326-3 resolution concerning license permit and other user related fees of the city of A. I'll second.

Motion has been moved and seconded. Do we have any commission discussion? Seeing none, I'm with a roll call vote. Commissioner Koloff, hi. Commissioner Lidle, yes. Commissioner Meisenberg, yes. Vice Mayor Taylor,

myself, yes. Motion carries. Our next item is 8D, discussion regarding the purchase of a camera system for sewer line and storm water drainage inspections. Public works director Anderson. Good afternoon, mayor and commissioners. Um, at a previous meeting, we'd uh talked about camera systems and uh it was asked to get a little bit of information. So, we've done that. We sent inquiries to some vendors and basically just got a common response back. In fact, the one vendor we work with quite a bit, Key, um they offered to come out and do a free demo with us um to see what it's like. So, we got to see one in use and utilized it to inspect the pipe while it was here. So, that was a good thing. But, um, most of you got the packet or you all got the packet. I think the highlight for those that didn't get it was basically we have 52 miles of sewer lines, about approximately 20 miles of uh, storm drainage and about 80 just over 80 miles of water lines. So, um I think valuewise, um obviously it's an expensive unit, but um just an FYI, the one recent local contractor that we had um do a scenario for us where we had to find something out um that cost was roughly about $300 to have them come out and run their camera for us when we don't have our own or looking for another option to find an answer. That just gives you an example of the value of if you drop that thing multiple times a day to in uh to needing to inspect a a location what it roughly would add up in in valuewise. Um do you have any other questions about the unit or anything that was supplied?

I guess more of a general question. How often are you or your guys out and thinking, okay, we could really use this like is that multiple times a day? Is it Um a week I mean I would say more in a week's period time frame. Um I could easily see it be used um three to five times a week easily and sometimes in once a week because not only are we have daily sewer line problems and everything that we got to find out do we have root balls growing in them? Um do we have something structurally wrong with a pipe? But it just takes the investigation part of everything out of it to be honest. Does this system include like a GPS mapping component like where you'd be able to I don't remember the name this one specifically but uh actually Mr. Johnson in the audience here spent some considerable time looking at that and sent me some of those. I do recall that one of them would essentially physically map out everything where it could be added to the GIS.

I I think if we wanted to it's it's maybe got that capability. Um got 64 hours of recording device. We actually recorded a device of the one that we did on that day. And that's very handy because what I could do is I could bring that or download it and bring that video evidence in here and show you a problem that's specifically going on, especially if the project um costs a lot of money. And so it takes the guesswork out everything. But our um GIS system is um solo that SAM GIS that we utilize for all of our stuff. Um, I guess I would have to find out. It would be a situation where maybe we'd have to provide them the information so they could download it onto our system.

Yeah. I mean, yes, our infrastructure is already mapped. So, I guess if we needed to document an area that we do have a problem, we should be able to add that directly to it ourselves. Honestly, yeah, I'm not sure what the distinction is, but I have noticed that distinction with some of the I'm not sure if it's software or hardware, what it is that um works together to make that happen, but I guess I would kind of envision that being not too terribly different from your streets. I guess there's probably a lot of issues that you don't know you have because you haven't been able to look at them. Oh yeah. But once you go and look, you're going to have to, you know,

I'm positive we'll be able to we'd keep a bit a unit busy by just investigating the problems that are just occurring or problems that we have weekly. to be honest. will come out in spoken systems are hooked to the screw. Yeah, the description of the model that was given had about a th00and foot of line. There's a couple another option where you could get even further. But it this is a portable unit that you put on and off of a either a actually a flatbed pickup or you can put it on a trailer, maneuver it around, put it away when when you don't need it so it's protected. Um, another possibility that you could utilize it for um just like we do our vac truck. um if we were willing, we'd have to basically our operators only, but um I can see other municipalities, lo, local ones like Solomon and Chapman, um wanting uh assistance and we could help service them. And then if there

how long um and this might I imagine you don't know this off the top of your head, but if you are expecting inspecting water lines and that type of thing, how far do you need that to be able to go between access points? Well, yeah, that's going to depend on the spacing of each specific area. We would have to I think I get what you're saying, but we'd have to strategically drop into a manhole within that distance of our reel length and then either run it back the other way or go to the next manhole. Yeah, you could go both directions. I mean, you can get 2,000 ft out of a 10,00 cable. Correct. Be clear, this system.

Correct. That is a closed system. But you think a thousand feet would get you between access? I think for a lot of what we have Yes. And from here, you know, the questions from here, it's up to where we go from here.

Yeah. Sure. Yep. I can do that. And then um I mean we'll bring this back in a couple weeks, but um what are your thoughts? Or have you even gotten that far on a funding source?

Um I haven't gotten that far to be honest with you. I I realize these were some quotes and I think they're pretty solid quotes get us in the ballpark. It wasn't it wasn't a bid or anything. It just that they work with us really well and it obviously we try and get a little bit more response. Um, we could use, um, if we wanted to, we could look into the, help me out here, the soul sourcing or not the avenue that we use for purchasing um, approved vendors or whatever. Yep. There's a name for it. Source.

Sourcewell. Sorry. Yeah. Sourcewell or what? Yeah. And I'm I know this particular vendor is listed on them because the last back truck came through them. I was trying to help you out. coming a little me too.

Oh yeah, microphone. Sorry. That cost between storm water which would have the funds uh and sewer which does not actually the sewer currently that fund is in the negative. Is there any opportunity for funding from either KMU or uh KRWA?

Generally, both of those organizations don't fund equipment purchases. What they'll do is they'll purchase the equipment and then loan it out uh to municipalities. So, so to be clear on my end, I will um we'll begin to look for a funding source and uh explore into that a little bit more and then I will do some uh measurements and try and find um what the average or the longest uh manhole distance is in between to see um that the cable will be sufficient. Okay. Have any further questions for Brad while he's up here? appreciate you doing this. Yep. Thank you.

Thank you. Yeah. The only other comment I guess I had was um I don't know on the storm water or sewage infrastructure side of grant funding if there's anything for you I guess proactively going in and trying to repair aging infrastructure on those systems. if there are any grant funding opportunities that we don't have to figure it out now obviously but I'm just I'm not aware off top of my head of for equipment but for projects right such there is I just look yeah I didn't know if there was a little gray area there with proactively looking to improve your aging infrastructure so this is the last week of the legislature we could ask them for $138,000 is um yeah you might get it slipped in there too I know um

yes I didn't know if we had a CDBG application this year, but I think there are some water and sewer infrastructure. Um, it looks like that period's open now. There's 800,000. I'm not sure how that fits, but

uh generally for CDBG grants, you have to uh do your project in an area that meets the LMI requirements, low to moderate income. So buying a piece of equipment that would service the entire system then the entire city proper would need to uh be in that LMI which Abalene is not. Uh low to moderate income which is uh some thresholds on the maximum median wage that can be made by the average person in the city. Next item is 8E. Discussion regarding establishing section 1-505, the city code pertaining to standards and specifications for public improvements and infrastructure within the city. Interim city manager Quende.

Yeah, for uh many years the uh city has had a uh book of standards and specifications uh and there are references to standards and specifications throughout the city code in in certain areas. Uh looking into that, we were just recently uh went through all of those standards and specifications making sure that they're all up to date, meet our needs, meet engineering standards. But in that process, uh we recognize that even though it's referenced in the city code, there's no formal mechanism in the city code that adopts those standards specifications. Uh so the city attorney has drafted the uh ordinance which is in your packet and what that would do is it would allow the city manager to adopt those um as they change. It's and those uh specifications aren't things that we're going to go build like the Cclipip project that would still need to be engineered or a new sewer line. We're talking about uh driveway and alley entrance details. uh what types of uh curbs are allowed, sidewalk construction standards and ADA ramp standards, trenching and backfill standards, um street sections and utility uh details. Mainly it's material specifications and uh installation methods and the example that comes to head or mind is that we require wire mesh reinforcement in driveways. So, um, if somebody wanted to come in and put rebar, they can't because that's what the specification requires. This isn't changing those specifications. Those are updated. Uh, engineers are good with them and actually they're the same standard specifications that, uh, neighboring cities, Salina have. What this does is it gives a mechanism that authorizes their accepted how they're approved every year.

So basically engrossing what's already happening in city code. Yes.

Um Mr. Quinn made an important distinction for me. This is just for public improvement. So if you do your own driveway, do whatever you want or whatever you have to do. If you do the city sidewalk, you're doing it to their specifications or uh your in your own driveway. Uh and Carrie can correct me if I'm wrong or Brad, that's the approach would still be covered by this, but you know, you're so far in anything in city rideway basically is got to be city. Yes.

Yeah. And where it's referenced uh in the city code, we're not creating new requirements. It's just we're saying it's referenced here and now it's official because it's been adopted. Any further questions on that? That something we have any issue with approving today or do we want to hold off for two weeks? Actually, three. Yeah, it's completely up to you. This is more of a a housekeeping item.

We just Yeah, I just think for good practice, it's good to put it out there. the things that you think are are simple are the ones that have come to bite us in the past. So I'd just like to see if there's any feedback from the public on it. I can wait till the next meeting too. Okay. So we'll bring it back with an ordinance number on I believe April 13th next meeting. Okay. Okay. Thank you.

Then our heading nine we have department reports. Do we have anything to add that wasn't in the packet? Uh just uh that Brad shared with me today that uh K DOT will be doing a resurfacing project on I7 just starting to the west of the uh main Abene entrance K15 and I7. They'll start just to the west of there, go 8 and a half miles to the east. Uh they'll do uh concrete patching, milling overlay, striping, and rumble strips. Expected to start on March 30th and last through September. uh sometime and during that time the interstate will be closed down to one lane and when they're doing that work just a more of an FYI and Kelly has already sent out a uh public notice even though it's a K project on notify me I'll I'll add to that just because I've had some discussions but there'll be more to come but it will affect at some point uh whether it be a day or whatever the Abene interchange um so the Abalene interchange at some point eastbound, westbound, however they do it, will be closed and unavailable. So when they coordinate that, I've been told they'll utilize Fair Road or Jeep Road as a temporary. So that's more to come on that. That's just general info that will be affected at some point.

So at most you're just seeing a three mile detour detour there. Yeah. Like if you truly needed to get off on on eastbound 275, they'll they'll direct you to get off at 272 or 277. Yeah, one of the two. Did they indicate how long that interchange would be closed? Um, no. Yeah. I just heard that it will be impacting at some point. Okay. When does that when is that scheduled to start? Uh, March. March. March. But um I've told that the that portion of what's going to go on is going to be a little bit later towards more of the summer time frame which uh ultimately we want to stay away from certain time frames but that's kind of out of our control.

Just info more to come. Okay. Thank you. And the fire February report didn't make it in the packet but I did put place a copy at each of your seats. Thank you. Before we move into um executive session, I wanted to ask city attorney Martin um how long do you think you would need just to kind of give a highlight over that item?

Thank you. I uh was budgeting for 25 minutes for the executive session plus or minus uh five minutes at least initially, but I'm differential to your thoughts as well. I think 25 minutes would be sufficient. If we want to try 20 and buy more time if needed, we could certainly do that. Okay. Any preference? I go with the recommended 25 minutes. Okay.

If you want to read it, you can make that motion. I move the city commission recess into executive session for 25 minutes to discuss with legal counsel the terms and conditions of the proposed city manager employment agreement based upon the need for a consultation with an attorney for the public body which would be deemed privileged in the attorney client relationship pursuant to KSA 75-4319B2. The open meeting will resume in this room at anybody do the math for me 420 5:22 23 523 have a second

second we have a motion and a second. Do we have any further commission discussion? Seeing none, I'll move to roll call vote. Commissioner Lidle, yes. Commissioner Meisenberg, yes. Vice Mayor Taylor, yes. Commissioner Kolhoff, hi. Myself, yes. Motion carries. We're in executive session.

We'll now resume our regular meeting from executive session. No action was taken. We'll next entertain a motion to adjurnn. Second. Motion has been moved and seconded. Do we have any commission discussion? Seeing none, I'm going to roll call vote. Commissioner Meisenberg. Yes. Vice Mayor Taylor. Yes. Commissioner Koloff. Hi. Commissioner Lidle. Yes. Myself. Yes. Motion carries. We're adjourned.