Board of Commissioners - Regular Meeting

CALL TO ORDER BY COMMISSIONER THOMAS

COMMISSIONERS' PUBLIC STATEMENT READ BY COMMISSIONER JONES

Health

PUBLIC COMMENT- For items NOT on the agenda (limited to 3 minutes per speaker)

October 8, 2026

Accounts Payable – October 22, 2026

Payroll – October 16, 2026

Treasurer's Office – September 2026

HOUSING DATA STUDY

AMENDMENT TO THE MOU WITH FINANCIAL SOLUTIONS GROUP

Fund Name: County General Fund Number: 1000 Amount: NTE $34,000 This is a request for the Board of Commissioners to consider for an approval an Amendment to the Memorandum of Understanding between the County and Financial Solutions Group ("FSG") that was approved on February 20, 2026. This Amendment does the following: 1) expands the scope of services provided by FSG to include services for the Municipal Unit Strategic Taskforce (MUST); 2) increases the shall not exceed amount by six thousand dollars ($6,000.00). With this amendment the new shall not exceed amount per the Agreement would be thirty four thousand dollars ($34,000.00); and 3) extend the term per the Agreement so that the term would be extended to and include December 31, 2027. This amendment was proposed to the Council on September 22, 2026 and was approved by a unanimous vote of 6 to 0.

DONATION OF JACKSON CREEK PARK FROM THE MONROE COUNTY PARKS AND RECREATION BOARD

This is a request to accept the donation of Jackson Creek Park. The Monroe County Parks and Recreation Board is donating this park to the Board of Commissioners. The Parks Department would remain responsible for the maintenance and upkeep of the-Park. The purpose of the donation is to bring land owned by the Parks Board under the ownership of the BOC for record keeping and insurance purposes. This Park was acquired or developed under a Land and Water Conservation Fund and is subject to the Federal Protection for Outdoor Recreation Restriction. As such, the Park must be used for recreation purposes in perpetuity. Attached is the unsigned deed from the Parks Board to the BOC. Also attached are: a copy Original warranty deed to the Parks Board (Exhibit A); the Federal Protection for Outdoor Recreation deed restriction (Exhibit B); and a map of Jackson Creek Park (Exhibit C).

YOUNG TRUCKING INC. SERVICE AGREEMENT

Fund Name: Food and Beverage Fund Number: 4932 Amount: NTE $49,000 This service agreement with Young Trucking Inc. is for the purpose of providing stone/haul to the Monroe County Nature Preserve for the ADA trail.

TRAILHEAD LABS INC. SERVICE AGREEMENT

Fund Name: County General, and Parks Non-Reverting Fund Number: 1000, 1179 Amount: $16,500 The Monroe County Parks & Recreation Board approved a service agreement with Trailhead Labs Inc. to renew software licensure for the Outerspatial application suite. Outerspatial is a web-based and mobile application that community members can utilize to access interactive parks & trail maps, department information (events, programs, brochures, etc.), and interact with others that use the app. We've seen approximately 2,000 unique app users annually since 2021. This is a 3-year term agreement.

SITE IMPROVE AGREEMENT

Fund Name: Cumulative Capital Fund Number: 1138 Amount: $29,691 Federal law has mandated full compliance with WCAG 2.1 AA for all governmental websites and any links, documents or graphics they contain by 1 April 2027. We currently have compliance issues with a large number of PDF documents tied to our website. Adobe Pro tools have proven inadequate to remediate the documents in their entirety. This request is to approve the agreement provided by Site Improve to provide one (1) year of auditing and remediation.

EVERBRIDGE SNAPCOMMS AGREEMENTS

Fund Name: Cumulative Capital Fund Number: 1138 Amount: $10,511 The Emergency Management and Technical Services offices were tasked with finding a solution for sending mass alerts and other notifications across computer screens and other County owned network connected devices utilizing full screen notices, pop up window notices, lock screen messages, desktop tickers, and SMS notifications. This request is to approve the quote provided by Everbridge to implement their Snapcomms Inform platform. Pricing is for one (1) year of service and includes initial implementation fees.

JUST FOIA PUBLIC RECORDS REQUEST SOFTWARE AGREEMENT

Fund Name: Cumulative Capital Fund Number: 1138 Amount: $29,500 Monroe County Government does not currently have a centralized means to process and track public records requests submitted to the departments. New legislation requires that all records requests be tracked and reported beginning July 1st 2026. Currently, this is being handled through manual record keeping by the Legal Department. This request is to approve the agreement submitted by Just FOIA to provide one (1) year of web based service covering up to 10,000 records requests. Pricing includes implementation costs.

DELTA VISION PLAN

Fund Name: Self Insurance Fund Number: 4700 Employee Only Vision Plan : Delta Vision Group #10712-0001 100% Employee Contribution

DELTA DENTAL PLAN

Fund Name: Self Insurance Fund Number: 4700 Employer and Employee Sponsored Dental Plans : Delta Dental PPO Group #10712-1001 70% Employer Contribution and 30% Employee Contribution (Orthodontic) Delta Dental PPO Group #10712-0001 70% Employer Contribution and 30% Employee Contribution Signature Page 4 Renewal of Dental Coverage

ANTHEM RENEWAL FOR 2027

Fund Name: Self Insurance Fund Number: 4700 Amount: Varies 2027 Stop-Loss Administrative Fee and Assumption agreement renewals for the Anthem Medical Plans. Stop Loss: Covers that protects the medical plan form excessive claims. Administrative Fees: Fees paid to the insurance carrier (Anthem) to manage the self-insurance medical plans. Services include claims processing, customer service, and compliance support. Assumptions and Conditions Agreement: Outlines the Expectations and responsibilities between the employer and the plan administrator (Ant