City Council - Regular Meeting

CALL MEETING TO ORDER:

MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE:

ROLL CALL:

APPROVE THE ORDER OF BUSINESS:

DECLARATION OF ANY POTENTIAL CONFLICTS-OF-INTEREST:

Public Hearing: Retail (on-off sale) Malt Beverage & SD Farm Wine license for Cimarron Casino INC. DBA Cimarron Casino

No action to be taken by Council. Informational only.

Action Item: New Retail (on-off sale) Malt Beverage & SD Farm Wine License: Cimarron Casino INC. DBA Cimarron Casino

CC: Move to approve a new Retail (on-off sale) Malt Beverage & SD Farm Wine License as presented for Cimarron Casino INC. DBA Cimarron Casino. **Going to City Council same night due to public hearing.

PUBLIC COMMENT: (3-MINUTE TIME LIMIT PER SPEAKER)

MEMBERS OF THE PUBLIC MAY ADDRESS THE COUNCIL ON MATTERS NOT LISTED ON THE AGENDA. NO ACTION WILL BE TAKEN ON MATTERS RAISED DURING PUBLIC COMMENT UNLESS PLACED ON THE AGENDA BY EITHER A TWO-THIRDS VOTE OR UNANIMOUS CONSENT OF THE COUNCIL MEMBERS.

Western Planner: Planner of the Year Award - Michelle Clavadetscher

No action

Finance, Legal, and Public Safety Committee Meeting Report:

October 6, 2026 Informational Only. 20261006_FLPS_Minutes-REPORT.pdf

Public Works and Planning and Zoning Committee Meeting Report:

October 6, 2026 Informational Only. 20261006_PWPZ_Minutes-REPORT.pdf

Approval of Corrected City Council Regular Meeting Minutes: September 15, 2026

CC: Motion to approve the City Council meeting minutes from September 15, 2026, as corrected. 20260915_CC-Minutes_DRAFT_Corrected.pdf

Approval of City Council Regular Meeting Minutes: October 6, 2026

CC: Motion to approve the City Council Regular Meeting minutes from October 6, 2026, as presented. 20261006_CC-Minutes_DRAFT.pdf

Approval and Ratification of Warrants, Payroll, and Debt Service Payments through October 20, 2026

CC: Move to approve and ratify Warrants, Payroll, and Debt Service Payments through October 20, 2026 as presented. 10.09.2026 Payroll.pdf 10202026.xlsx 10202026.pdf

Approval of Resolution 26-41, a Resolution Establishing a Limited Exception to the Cessation on Water Connections Outside the City Limits of the City of Box Elder, South Dakota

CC: Move to approve Resolution no. 26-41 as presented. RES 26-41_CWL Easement Water Service r2.pdf

Approval of Change Order No. 2: Wagco Construction - Public Works Canopy Enclosure, Project 26004, an Increase of $5,929.06 and a Total Amount of $226,725.19, and Authorize Mayor to Sign Associated Documentation

CC: Move to approve Change Order No. 2, as presented, for the Public Works Canopy Enclosure project with Wagco Construction, with an increase of $5,929.06 for a total amount of $226,725.19, and authorized the mayor to sign the associated documents. 2026.09.30 - CO2-SIGNED.pdf 2026.06.10 - PW Canopy Enclosure Agreement.pdf 2026.06.10 - PW Canopy Enclosure - Notice of Award Fully Executed.pdf

Approval of Subscription Agreement Renewal: Frost Solutions, LLC, Mini-Weather Stations, in the Annual Amount of $6,240.00, for a Three-Year Term, and Authorize Mayor to Sign Associated Documentation

CC: Move to approve the Subscription Renewal Agreement with Frost Solutions, LLC, as presented, for two mini-weather stations, in the annual amount of $6,240, and a three-year term, and authorize the mayor to sign associated documentation. 20250114 FROST Solutions Agreement and Order Form - Fully Executed.pdf Order Contract - City of Box Elder SD - Renewal - 2026-2029- 2 RWIS (002)- partially executed.pdf

AFY2027 Budget Workshop: Review and Discussion

No action needed.

REPORTS FROM BOARDS AND/OR COMMISSIONS:

UNFINISHED BUSINESS:

Floodplain Development Permit - 550 Box Elder Road West

CC: Move to approve the Floodplain Development Permit for 550 Box Elder Road West. **Advancement of the proposed floodplain development permit to the same night's city council meeting requested to allow the applicant to begin the project as soon as possible to avoid weather complications. 550-BOX ELDER-RD-FEMA Elevation Certificate or No-Rise-B1_v1.pdf 550-BOX ELDER-RD-Site Plan - Permit-C1_v1.pdf Development Plans-Vermeer High Plains - Metal Building Foundations Sealed 8-25-2026_v1.pdf Vicinity - FLOOD26-09-21-0008.pdf Zoning - FLOOD26-09-21