Town Board - Regular Meeting

open the work session. Please join me in the pledge of allegiance. I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Just a note on the agenda, we've got our work session and then we have a special meeting. We had um we were still waiting for a final version of um for the resolution for Meer Miller.

Meer like I can never get that name right. Um we got it late um late yesterday. So we will not be doing that today. We'll have to um review that um give the town board a chance to review it and then um put it on for a special meeting next week. So that's the only change in the agenda for today. Um do we have any um public comments? Anything that's not on the agenda or subject to public hearing? Bert. by burnt weight at Ferry Road. So, I know a couple of us uh attended the WMAC last night. So, I just wanted to uh direct your attention to a possible letter that might be circulating to the town board from Tom Fields, member of the WMAC. So he opened the by discussing that there is a comment period. Um and what he was talking about about that comment period is that the aquaculture lease board um proposes uh sites to potential farmers or existing farmers who are either going to get a new site or transfer a site or expand and get a second site. So that comment period um there was a notice in the newspaper and then that comment period ends in sometime in May. So that is what specifically uh uh the public is um uh asked to respond to if they want to about those specific spots. Um he did mention other items about and other grievances he has about the program. And um personally I think that there really should be more um commonality between oyster farmers and wild fishermen. I don't think it should be so um antagonistic which he

which I felt that uh his presentation was. But I just want to say that uh if you do have any questions about the aquaculture lease program by Suffach County um and uh uh that the town has a townointed representative to that committee and that's Joe Fenora and he can answer any question you have about um the interaction of towns, our responsibility as farmers uh to the county and to our leases or to grant holders. um and uh what their responsibilities are. So that's that's it. So I haven't seen any edited version of uh Tom's correspondence, but I'd like to before the town considered sign. All right. Thanks.

Thank you. Um anyone else? Anyone on Zoom? Okay, we will move on to our next um item on the agenda which is the pro housing communities resolution and um we have Caris Rasm Muen from home and community renewal and I'm always not sure how to say your name Tia or Talia. You're muted. That was perfect. Yes, Tia.

I heard it pronounced two different ways at our Suffach County Supervisors meetings when you attend. So I apologize for that. Um but I have both of them here today to um just go over the pro um housing community resolution um from their perspective. Um we can have an opportunity to ask any questions and then also talk about grant programs that um Caris can speak to that are available with this designation. So Caris, I turn it over to you.

Thank you so much. Good morning everyone. Um uh I'm deputy chief of staff here at HCR working on the perousing community program. I'm just going to give a super fast overview of the program and its requirements. You will all stop me if you have questions. Um and then um of course happy to take all your questions at the end. Um but the perousing community program was established by Governor Hokll in 2023. Um in the decade before the pandemic, New York State added 1.2 2 million new jobs but only about 403,000 new homes leading to um obviously a big imbalance um in our housing cycle. Um so the pro housing community program is designed to reward communities um that are growing their housing stock or committed to growing their housing stock. Um in order to apply we only have um we ask for three sort of sets of data. Um, we ask for a municipality zoning map um in shape files or GIS if you have that format. If not, PDF uh your zoning code data entered into um a template that we have and then permitting over the last 5 years. So, just asking for those permits that increased or decreased the total number of housing units in the municipality. Um, and also I'm I'm really excited to announce we are um we have revamped our templates to make them more intuitive. I think personally they're much easier. So just working towards u making the application process even easier. I think we are hopefully launching those. Those should go out today up on our website. Um so once we have those three items, we take a look at your permitting. We see if the municipality has met the growth target which for for downstate is 33% over the last year of housing uh permitted growth in housing permits or 1% over the last three years and and that's to sort of recognize communities that might have had a big bump in one year but um maybe not in the immediate

year preceding. Um and if you haven't met the growth targets we just ask the municipality to adopt the model resolution as written. Um the model resolution is a statement of values. It just asks uh the municipality to certify um that they recognize that there is a housing crisis and then certain steps that we have seen that have worked to increase housing um in different places. I think just a couple things to say on the resolution. Um we we have each year think of it as sort of a menu. Again, there are things that we've seen work in communities and different places, but we are not expecting every municipality to do every single item listed in the resolution. We are hoping um you know, we're hoping that you'll commit to some of them uh to uh increase growth, but uh certain municipalities uh you know, they don't need to revamp their permitting process or you know, maybe they have recently um adopted uh new zoning codes. So, again, it's really it's just a menu. These are things that have worked. We aren't looking um to have every municipality adopt every item in the resolution. Um let me just look at my notes. Do you want me to stop here or do you want me to move into grants? You

um Yeah, why don't we pause here for a minute and see if um the board has any questions about the resolution, the application process? What What are we required to do as a board? What are we required to implement from the resolution or as a result of the resolution?

Um it uh you have to commit to certain things like firmly fair furthering fair housing which is the law. Um and then the menu of options that we talk about again it's um it's uh looking at zoning code changes if the municipality needs them. Um uh ADUs, multif family housing, affordable housing, streamlining permitting. Um, let me pull up the text so we can go through all five of the steps. Um, but again, uh, you know, these don't we're not asking for every single item from every municipality. Excuse me. Is this the bottle resolution that we already have or looking at or is this modified? This is the one that we've been looking at. Yeah.

Okay. It's not There's is no new modification. No. Okay. All right. That's all. All right. Thank you, G. Yeah, of course. Um, all right. If you want to go into the um the different funding sources that become available.

Yeah, absolutely. So, there's uh certain discretionary funding um sources that require per housing certification. Um some of the some of the bigger programs are sort of coming up. Um there's usually a first week in July deadline um for the common funding application the CFA in which some of these programs um you apply through these programs uh through the CFA um for that deadline and I don't know if it's been released yet. I don't last time I looked it hadn't but again it's typically the first week in July and we require municipalities to have completed applications by the deadline and then you have to be fully certified by the time that any funding is awarded. Um, so you usually get there's usually, you know, about a 8 to 12 week time. You have to get us your materials, but then we can work on things with you to sort of uh finalize the application if you're awarded. Um, this year we had HCR had $5 million in technical assistance funding for perhousing communities. Uh, so that's funding for things like site analysis, uh, permitting analysis, zoning analysis, housing needs assessments. Um, we just released those awards and we are fully committed. Um but we are hoping to have additional funding next year for that. Um there is the uh downtown revitalization initiative and New York forward. Both of those require proousing certification. Um New York Forward is designed for sort of u municipalities with smaller downtowns. Uh it's smaller projects focus more on building renovation and upper stories as opposed to large uh you know larger um mixeduse developments which we usually fund more through the downtown revitalization initiative. Uh both of those programs are administered uh by the department of state. So if you have any questions um anything you have questions on too that I can't answer today, please email me and I can connect you to the right folks. Um, HCR

administers the Main Street grant which revitaliz revitalizes New York State's uh, downtowns. Um, but there are certain restrictions on which communities uh, can receive that funding. Um, uh, and again we can talk about those in a little bit more detail. Um, there is the public transportation modernization enhancement program. Uh, capital programs with market New York or sorry capital projects with market New York funding. And then there are two Long Island specific funds. Uh the Long Island Investment Fund and the Long Island Forward Fund. All of these um require per housing certification.

All right. Um the Main Street program, I'm just make looking at my notes. It looks like Long Island might not be eligible for that one. It may not. Yeah. And I can we administer that one so I can check in with program area on that. But the area has to um again there's sort of like a menu of things. It has to have experienced decay, neglect, disinvestment. There has to be um uh the residents uh 50% of the residents have to be persons of low income. Uh so there are some there are some uh sort of conditions on that one. And how are those uh is it for the municipality or is it for a portion of the municipality? Like so if you had like a district that qualified but maybe the whole community didn't. Is that like how does it work? Yeah. My understanding with Main Street is that it's the municipality.

Okay. Thank you. Yeah.

Something like the downtown revitalization is that also municipality versus um individuals that we might partner with? Oh, as far as as far as who is awarded or who is eligible? Yes, I believe and I will um I can connect you with dos to make sure. I believe for both of those I believe nonprofits and municipalities can apply.

Carris, if I if I could ask you, what is the structure of this grant funding? Is that is that come before the project after the project and is there a split between the town and the grant funded 6535? What what is the parameters? Yeah, I'm so sorry. I think that's really going to vary uh by program. I can talk specifically to the technical assistance funding that we directly administer here um at HDR and at the pro housing funding that um was 100% um uh we can cover up to 100% of the project's costs. Um it was grants of up to $250,000 for technical assistance. All of these other programs I think we're just going to I think um it just varies by the funding source.

Okay. They're not uniform.

Excuse me. The technical assistance, the housing needs assessment. We're in the um we had just uh hired a firm to do a housing survey. Um so was that something I know we've got funding from um CDBG money. Um but is that something that we could maybe tap into to make up the difference because I think we do have a little bit of a shortfall there. Yeah. If we were to um receive additional funding um that sounds like it could be an eligible item. Okay. Um, would is that something that we shouldn't start the project before we apply for the funding?

Oh, no. I wouldn't say that, especially for the technical assistance funding. Again, we we just released awards about about a little less than a month ago, and we're fully committed right now. Um, so I I wouldn't hold up any projects for that. We're we're hopeful to get more funding, but we don't have additional funding right now. Okay, got it. Thank you.

Yeah, of course. And I think I want to go back to Albert's question a little bit just because it is um a question in the community when you were talking about working on the um you know in the model resolution the things that um the state would be looking for us to do. I presume it's the five items in the resolve clause. Correct. Yep. Okay. So it's that we pursue some of these things but we're not required to do each and every one.

Exactly. We um so so sorry um we've spoken to uh hundreds of municipalities um since we started this program. We have about where's my number? Um we have about uh more than 550 letters of intent from different municipalities. About 415 communities are certified. So literally hundreds of communities and we fully recognize um each community has its own like distinct housing needs um and its own obstacles. Again these are these are things that we have seen work in other places but not every item is going to work in every municipality and we're not penalized if we I mean we look to try and do these and we're actively looking to build 10 units right now. Um but if we like if we can't check off that we did you know 100% one of these is there any penalty?

No.

Any other questions from the board or to I don't know if you wanted to weigh in on anything. No thank you. Caris is the expert on this. Thank you.

We're we're we're really trying to reward municipalities with additional funding. those that are committed to growth, those that are already growing. Um, and uh, also on our end, we're looking to get, you know, um, consistent and accessible data on permitting and zoning across the state. Um, do we have any questions from the public? Anyone on Zoom? All right. If we don't have any other questions and there's nothing else that you wish to share, um, we'll let you go and thank you very much. Thank you for coming in.

Thank you so much for having us. Um, we, uh, we have office hours for the ProHousing Community Program. The links are right on our website. If you have further questions, I'm I'm happy um happy to come back anytime, but also if you ever want to jump on one of those office hours. Um, we're on every Tuesday from 10 to 11:00 a.m. and every Wednesday from 2 to 3 pm. Um, so always uh feel free to hop on those at any time. Thank you. Thank you. Thank you.

Any comments from the board about how we want to proceed with the model resolution? I guess my question is is like do you feel like that answered some of your questions like specifically for you Albert and and Amber? Um yeah I mean I had had a previous conversation with Car. That's why I wanted to bring her in because I did want to understand what what we were excuse me committed to and in talking to um other towns um the fact that there isn't anything there I I don't see a downside. Yeah. Did you feel like it answered your questions, Albert?

Yeah. I I mean, I'm I'm going by what Carol Woodward was it last week. She was saying that there's nothing that you have to commit to from the state. They're just looking to assist in housing devel when's the re the reality of submitting this? Is it something that's going to happen next year? I mean, is this pie? I mean it just seems like there's a lot to pull together and it as Carara indicated last week that it's gonna they take time to do the review. Yes. To accept you into the the program the first step. So I don't we have any indication

if I understood it from last time we have put in a letter of interest two years ago and I know that may because we wanted to see if early on if we had qu like qualif could just qualify on just like base numbers. So, we've pulled together a lot or let's be real, Meg has pulled together a lot of the data already. Um, so we would just have to submit it. It seemed like it was plausible uh to get that in before we got any reports. I mean, I want to see the new forms that they have and see how

the old information I have would translate to the new forms. And then I think I'd have to update it for the last year or maybe even two years. um because I did this when we submitted our letter of interest. So um it might be a year or two years old my data. So I'll have to look at it and see what they're asking for. And I do already have the records from the building department for 24 25 well from 2019 through 2025. So um depending on what they're asking once I see the new forms I'll know how long it might take me to put it all together. I know they're asking for a um a zoning map and really our zoning it's kind of very convoluted on Shelter Island there's mixed areas. Is that something how specific do we have to give them? Do we know?

I think we can give them our GIS map. So there's a zoning layer on the GIS and I think if we send them that that meets their needs, right? Yeah. And they have like the the existing form so we'll have to see what it looks like. um has like what is what are your zoning types? So we actually don't have as many zoning districts as other municipalities. Um so we've got you know a double A you know B C B you know the B1 and B2 and then the nearshore overlay. So we don't have as many so they need descriptions of that and then there's data associated with that as well as the map itself. I think I already did that part like two years ago so I just have to update it.

Yes. So, and they used to say a timeline of three months. So, it definitely has gotten shorter, 8 to 12 weeks, but it also sounds like as long as we have um passed the housing resolution and are in the process of getting certified, we could apply for funding. So, that's where we go back to CDLI to see whether or not there is funding that we can tap into. And I think Gwen O'Shea has said that she may partner us up with, you know, package us up with other communities in an application to be eligible for some of this funding. Um, you know, as I listen to it, it's like there's not a lot um that I'm hearing that we could be eligible for, but um I don't mind giving CDLI, excuse me, the opportunity to like investigate and be able to apply. So it seems like we could we could do this.

Yeah. And it might be beneficial for other projects down the line in the future. Facilities master plan you facility master plan kind of things. Yeah. We may be able, you know, something with downtown revitalization. Yeah. Things like that. So what I'd like to do then is put this on for um resolution on April 27th. Okay. You know, I'd love that. at least we get the ball rolling then on getting the data and um Caris had given us the those signing links like I um

we can request more um but because uh Jessica is our clerk for community housing I I designated her as one you know like if you want to be able to log in okay I mean just you know after tomorrow I have a lot of time on my hands if you uh putting that together Yeah, I would be happy to take it on to you. Yeah, maybe you can just sit down. You can run me through it and but I'm sure you have other things you're working on. So, I will. Okay, great. All right. Next, um I don't know if we have anyone from for the Jenny Landy production.

She Yeah, she sent me an email she wanted me to read because she wasn't available. Oh, okay.

All right. Um, we also had a phone call and she said that she thinks her application is pretty self-explanatory. She doesn't need any other special like town needs. It's all private property parking. Um, so this is the email. She said, "Dear members of the town of Shelter Island, I'm writing in regard to the upcoming meeting to discuss and review the pending photo shoot application submitted by Jenny Landy Productions for a shoot at 8 Chiwa Avenue in Shelter Island Heights on May 11th, 12th, and 13th. Due to a prior commitment, I am unfortunately unable to attend the meeting either in person or via Zoom. I wanted to thank you in advance for taking the time to review this application. It is a small shoot on private property and I hope the submission is clear and self-explanatory. Please feel free to reach me by phone or text if there are any questions or additional information is needed. Thank you, Jenny Landy.

Um just to review, this is um an application for 8 Cheekwood Avenue. Um the number of people involved in the filming would be 15. It's um from May 11th through the 13th, which is a Monday, Tuesday, and Wednesday, from 8:00 a.m. to 7:00 p.m. And there'd be two sprinter vans and four cars. And all vehicles will be parked on um 8 Cha Avenue. And I feel like I thought we had gotten something in from the chief of police. Excuse me. Um Chief, excuse me. Hopefully by the end of the meeting I'll have a clear throat. um police department does not have any concerns particularly given the time of year and the limited scope of the activity. Um they don't anticipate a need for dedicated police service. The onduty officer can monitor um the area as part of the routine patrol uh patrol.

You're saying the vehicles will park on site? Yes. Two Yeah. Two sprinter vans and And then we actually did highway. Just double check.

Yeah, I don't think respond. Stella um sent an email, too. Okay, thank you. And I see Stella's on. I don't know if she wants to. I didn't have anything cuz Oh, there you are in the back. I didn't see you behind the podium. Um, no, I I didn't have an issue just because it's in the Heights and uh there's no no issue for parking on the street or anything. I thought it was more of a heights property situation than Okay. Um, and I do see um I found Stella's email and I see you've um turned on your video. Oh, but you're still muted and your video went off. I'm here. Okay. Can you hear me?

Yes, we can. Okay. Thanks. Um, so we're fine with it uh as long as those vehicles uh stay on the uh 8quit property um which does have a pretty large parking area on premise. So, I think it's very feasible. Um the reason that we're being uh a little adamant about it is because in the immediate vicinity there are two very large construction projects going on and it's uh it's bedum there without any additional traffic. So that's uh that was the only caveat that we had but we're fine with it.

Okay. All right. Good. Um any other um public comment on this? Since it's not until May 11th, um we can put this on for the April 27th offer resolution. Okay. Solar at the recycling center. We have the green options uh committee here today. They have been working on um solar at the recycling center. So we have Tim Pertell Charity Roby here from green options.

I'm Tim chair of the green options committee and guest with DTO here and Charity Roby in the audience today. Um uh putting solar on the uh recycling center shed is not a new idea. It's something that's been talked about for a couple of years. Um but in the last uh more recently uh the green committee was involved in the federal program the energy technology innovative partnership project and more specifically with um formerly called uh national renewable energy lab which is now the national laboratory of the Rockies. And as part of our um research with them, they also uh highlighted this location as a great site for solar. Um and they came up with data of their own. Um but uh recently uh Don Damato and Rob Abbas who was also a member of the green committee did a deeper dive and looked more closely at what's involved in actually uh doing this. Um, one of the reasons why we're here today, aside from presenting sort of, uh, more information is, uh, there's some time constraints to this project, and it follows the federal, um, um, the federal government's 30% credit does involve the solar projects. Um, the best information, it's very hard to get information actually from the Fed about uh, the the specifics of this credit. However, the best information that we have at the moment means that we need to begin construction by July 4th, 2026. And that doesn't mean we need to finish it. It just means that we must meet the physical work test, actual on-site or off-site construction activity, not just contracts or planning. Um, for municipalities, this means uh

signed contracts alone are not enough. You need real construction activity underway before that date. If you meet this this particular deadline, uh if construction starts by July 4th, um we generally get a multi-year window up typically up to four years to finish the project, still uh claim full credit. However, if we miss the July 4th deadline, um the project must be fully in service by December 31st, 2027 to qualify all. So, this is obviously a tight deadline. Um but it may be a more realistic deadline than July 4th deadline. Um so um before we make uh any further recommendations at the moment, maybe let's hear from John who can sort of walk through uh the data he and Rob have gathered and then have a discussion after that.

Thank you. Thank you, Tim. Yeah, good morning. Um, we'd like to give you a presentation on some of the information that we've collected and um, it's complicated as you'll see and a few things. So, let's see. First, we want to see if our slide not working. sec. There we go. Okay. Thank you. Little bit of a reminder. You may have seen this before. Uh this is some of the key findings that Tim referred to from the ETIP program. And they start off by saying all of the scenarios that they looked at provide significant cost savings with payback periods of 10 years or less. and uh adding battery storage could provide uh uh significant uh gains uh including uh uh backup during power outages. Uh specifically, we're looking at the recycling shed roof. Uh and as you see circled right there, uh if the roof has it's fully covered with solar panels, you according to EIP, you can generate annually 88.8 8 megawatt hours. Uh, and uh, this could be used to offset other meters that the town owns through what's called the remote net metering program. Well, that sounds pretty good. But first, I'd like to give you just a little bit of information uh, as to what a kilowatt hour is. exciting.

What a kilowatt hour is, what a kilowatt is because what I'm about to describe, as I said, gets complicated. A kilowatt is 1,000 watts. And let's see, put that in perspective. Um, if you have a hair dryer, which is usually about 1,800 watts, that's 1.8 kilow. Now, if you use it for 1 hour, that's 1.8 8 kwatt hours of energy. It's 1.8 kW of power, 1.8 kwatt hours of energy. Okay. Now, um what's a good analogy here? U power is much like the horsepower in a car. Okay. It's what is when you step on the gas what you can achieve. uh kilowatt hours is much like the gas you consume during a month for example. Okay, look at the next slide here. Whoops. This is the this is a representative PS LI New York bill for the meter that is right next to the recycling shed. And what you see there is that we use rate 281 which is for commercial large general use. And if you look at this also you see that there are a couple of charges. There's a kilowatt hour charge that is the amount of electricity you've used during the month. But there's also a demand charge corresponding to basically what is the peak power that is used in any 15minute period during any time of the month. So as I said again just repeating it that demand charge is much like you turn everything on all of the compactors

everything else that is driven right there if you turn them all out at once you will have a very high demand. Then over the month you've used so many kilowatt hours. And in this particular case you can see that the majority of the charges are actually the demand charge. Specifically 33 kilowatt of energy corresponds to $773 in charge of the total of $1,562. So a very substantial portion. Okay. Well, thanks to Meg and Robert Matzafero, we received 13 months of bills for four meters. And uh I looked at these uh the copies weren't great and I started entering the data. something like 17 values per uh per bill times well actually three bills is all that were important for 13 months you added on all of something like 700 values that had to be key entered and it was a bit daunting so instead I relied upon chat GPT artificial intelligence to generate the values that you see in front of you we're not going to go through this you don't have to read them but that just shows you the amount of information that has been generated in a spreadsheet form by chat GPT. And of course, then we went on to use those values. Yeah. Next one. Whoops. Thank you. Just Okay. Thank you. Um here's the meter that is actually near the recycling shed. And I've chosen just 12 months last year effectively uh to show

you the breakout of the costs month by month and then the totals annually and as you can see uh it varies a fair amount uh it's not obvious as a seasonal variation uh but uh interestingly I guess it's sort of hidden there the share information but the large largest one is actually in December we suspect that it was just compactors were being driven by the holiday rush or something like that. We really don't know. But in any event, you could see it's almost $10,000 annually of electric charges for that meter. Do you think that was when the new rates went into effect?

I I No, I don't think so. From what I could see, the rates didn't change. The demand really increased. Okay.

Okay. uh and now the same information graphically and I've broken it out by color here. The energy cost that is the kilowatt hours then the demand cost the kilowatts the maximum kilowatts during any 15-minute period and just the basic daily service taxes etc. And you can see how it varies month by month and again uh that last one that December uh to mid January the demand charge predominates. The point of all of this is when you use solar panels, the only thing that you can get benefits from, the only thing that compensates the on the bill is that yellow or orange charge. You cannot offset the demand charge because at least at some point during the month when it's cloudy, when it's dark, there will be a peak demand. Here's uh another meter. Uh this one is actually at the highway department for the for the maintenance shop and the offices. And you can see the values are somewhat higher. I've had all of these on the same vertical scale. Uh the demand charge is somewhat less as a percentage but still very significant. and then a third meter much lower at the Manatic Road entrance covering some of the lights and the buildings are near the entrance we believe. Uh now uh to calculate the amount of energy that can be generated by the solar panels uh the National Renewable Energy Laboratory or the new name the National Laboratory of the Rockies provides an online tool called PV Watts and this is PV Watts projections for a 50 kilowatt DC array on the recycling

roof. By the way, we chose that 50 kilowatt rather than the 88.8 eight that was shown in the earlier slide because there's a very significant process known as Caesar CIR that requires an analysis by PSEG that can take months if you exceed that 50 kilowatt of uh actually it's 50 kilowatts of AC that um uh precipitates this Caesar analysis and that would delay our U installation considerably. So we've chosen to reduce it to the maximum 50 kilowatts on the recycling shed roof. And you could see that this generates uh roughly 61 megawatt hours per year divided by a thousand megawatt hours per year. Okay? And it's broken out by month. And no surprise you could see based on the solar radiation and the AC energy it varies of course significantly with December and January of course being quite low. Now uh remote net metering I mentioned that's the process through which the energy generated by one solar array at one meter can be used to offset the charges at other meters. And there uh there are some terms here. The host account is where the meter actually uh is with the solar array satellites or the other meters that receive bill credits. Uh but what is important down there in number one it is converted to a monetary credit based on the host rate. It is not based on the satellite rate. Okay. And as we just said showed the it it's just

a portion of the cost that is the energy charge not the demand charge that you are offsetting. Uh the credits as it says first apply to the host bill and then to the satellites by preset percentages. You must set those percentages annually. Oops. What's going on here? What happened? I don't know. You didn't touch anything. No, I know. Okay. Okay. Thank you. Let's try again.

I I can go forward. I try it. Good. Thank you. Okay.

That I will. She has a toast. I know. Why don't we just let you handle it? Sure. Okay. I don't I'm turning off my remote here. Technology. Are you all right?

Yeah. And then the next one, please. Good. Okay. Thank you. Um, as I This is repeating a bit. It's not fully flexible monthto month. The credits are monetary, not kilowatt hours at the satellite. And the load constraint must be in the same load zone, but that's probably the case. Uh, and annual reconciliation, the unused credits may be cashed out at a specified rate angle. Okay, next slide, please. Uh, I can skip this. Uh, next, please. Okay, here are the potential savings through remote net metering. What I have in the left columns uh are what you actually saw earlier the PV watts data first in kilowatt hours per square meter per day which you know doesn't mean too much but you can see the variation seasonally of course uh and then the AC energy that can be generated that is after the inverter the AC energy that can be generated from this 50 kilowatt uh a DC array and um you can see they're in substantial numbers particularly during the summer uh rather high much higher than the actual use at that facility and therefore you have in that where it says positive or negative you have a positive balance which you know can apply on a cost basis to the other meters that the town has. And on the right side of the potential savings total uh and uh again varying substantially month by month peaking in the summer of course and then annually something like roughly $10,000.

So that's what we are looking at for a 50 kilowatt array using the energy cost in rate 281. And what's interesting, it's much less than if you had a residence. Um, and we all pay electric bills here. You probably know that your kilowatt hour charge is 21, 22, 23 cents a kilowatt hour. Right here, you see the cost per kilowatt hour. It averages around 15 cents. Much lower. That's all that we can achieve through this rate. Uh, next slide please. Uh, this is from the ETIP final report. It's a little hard to read in the in terms of the colors, but it is just left to right. Uh, so the the recycling shed first and then some things not relevant here. That is Sylvester Manor and then and community housing, potential community housing. What's noteworthy is the police station that is high the the uh the orange throughout the year uh and the fire station is also high legion hall somewhat less etc. Residential is a theoretical residence. Okay, next slide please. Uh okay well why don't we conclude right now? I think that's it. This is the Caesar study that I mentioned earlier, but I don't think we need to go through that. It it it the timeline is what's important. It would delay um this installation considerably if we had to go through a Caesar study. Um I guess yeah.

Yes. Uh well, we started off looking at what is the potential payback period and um you saw in that earlier slide what the EIP report talked about 10 years or less. Unfortunately, because of this demand charge dependent rate, it's not that probably it's going to be long. How much? We don't know. Uh it's going to be longer. Uh but another note that was pointed out by Rob uh is that with a battery backup you can level out the highs and lows and reduce the demand charge substantially because when the demand is high your battery will kick in and when it's low then you recharge the battery. So some combination of solar and battery may prove more cost effective than just straight solar. Anything else Tim?

I guess that's the point we wanted to make. Yeah.

But so if we are to uh achieve the the uh the rebate uh if you will that Tim mentioned, we obviously have to proceed extremely quickly with that July 3rd or fourth date looming and then uh if we miss that December 31st, 2027 for completion of the project. uh and we talked about an RFP. What an RFP might look like for this. Uh one way to approach it was would be to spec out the details of the RFP in in detail. Another way might be to achieve the best benefit and let the installer determine an optimal cap uh uh combination of battery and solar. So, some thought needs to be put into such an RFP.

Okay. Thank you. I can I ask a couple questions? I just have questions on. So, the analysis was really great, especially for like the 10,000 basically like I I kind of walked away. I was like, okay, $10,000 savings per year, right? Um, and then, you know, it sounds like there's a 30% Fed credit for part of it. So, the thing that I didn't hear and maybe I just missed it is what is like the cost? I was just like I was like I was like what are we 4,000 actually $200,000 question right? I was like I was like I was like what are we talking about here? We have been working with a local installer represent from from a local company. Okay and they have given us some just off

cuff ideas. Uh and we may have mentioned it to some of you before. We're looking at 200,000 maybe 250,000 for a 50 kilowatt array. Uh but would that be just I mean obviously these are probably like ballparks those are estimates. And then just for my understanding would that be for the array at the recycling center and at the high like would that be for both? No. No. Just just for the recycling shed roof. Okay. not for the maintenance building which could also be covered by solar but no we did not include that in these analyses. Okay. And so the like the estimate right for like that system

um would that is that everything that would be needed to kind of produce the results. Yes. Yes. That that would be all inclusive. But what's interesting is uh uh I just showed Tim uh there's a system available for commercial installation. Basically it's sort of do-it-yourself system. Probably not realistic for groundbased 60 kilowatt array with a battery and it's online. You can look it up. 127,000 but no installation. So it just sort of puts things in perspective. Got it. So, uh, without an RFP, uh, the results, you know, an actual proposal in hand. Oh, yeah.

It's hard to see. Oh, no, no, of course. Of course. I was just like wondering. I was like I was like, where are we? Like, what is what is what are we seeing? Quarter of a million perhaps. Okay, cool. Thank you. And then we would get the 30% right credit paid back by the

Right. Exactly. Um, and the reason that you want to start with a 50 kilowatt system is because then we don't have to go through the Caesar, but we could always add to that in the future if we found that it was working efficiently and it was serving us and we wanted to grow that system. Then we could go through the Caesar. We could grow the system on top of the recycling center and then maybe add to the building department that the highway department weren't building and then maybe offset all of our bills that way. Okay.

Is there any um funding available at the county level? Like what is like I'm I'm just moving right into like this 175, right?

Um is there any other So like this the 30% uh federal credit. Is there any funding available at the county? like is there any I was wondering is if some of this downtown revitalization infrastructure money from the state could be a possibility. It depends on how it's you know being allotted. Um but you know I think you need to kind of look at all the options. Um a lot of solar funding kind of got cut in the last year so you know a lot of things are getting rolled back. Um but I think that there's a pool of grants that we can look into.

Yeah. because the new New York state ones come out soon, right, with the with the governor's budget. So, that might be interesting. We have a July 4th on the 30% to actually shovel in the ground. Yeah, that seems hard. Well, as I said, if we miss that, then it appears that the December 31st, 2027 uh completion date. Yeah, that is possible, right? You have two options. Yeah, the second one probably is more realistic

unless they consider the cross beams as construction. We could put the supports up that would be necessary to mount to. If that counts, then we could do that by July 4th. Um, what the letter of the Yeah. Yeah. I think it' just be like it's finding the money. Yeah. Um, so location. So this is going to be when you say on the shed, this is the above the um just the building the um transactors. It's or it's the canopy and the Yeah. Okay. Well, it probably be just a portion of that. Just a portion of it.

Yeah. Okay. And we've looked at the feasibility of the structural soundness of being able to support that. I was Joe looked at it. Ken's in the back and I was going to say Joe's not here yet. Yeah, Joe. Yeah, Joe's going. She was just asking about the structural integrity of the canopy over the We did talk about that. Yes, it is. Mhm. Yeah. Yeah, that thing's very strong. There's a lot of steel. I was going to say it's all steel. I mean, it's a lot of steel on that roof, but the footings and everything for those peers are very deep. So,

what So, we have So, we have to find So, is it a reimbursement that the federal credit or would they pay the vendor directly? I'm just thinking in terms of how much money we're That I don't know. we can find out. And then my other question is um like how long is like the how long do the solar arrays usually last like before they potentially and I know you might not know the answer to the question that question. No one really knows, right? Well, there's a there's a warranty. How long is a warranty?

And but typically the degradation year to year is something like 0.8%. 8%. So you get about 80% in 30 years, okay, of the output. That's typical. Okay. Okay. But one of the things that the consultant we were working with pointed out is that the um the array actually each solar panel would be operating independently. So if one went out, well, you can monitor them independently. So if you had a problem with one panel, you could replace that instead of having two. I said it gets complicated. Explain it. Yeah.

Well, we there's threephase at that site. Uh and there are threephase inverters. It's 480 volt three-phase. Uh it's not clear that you can have three phase on these individual panels for a lot but it I believe uh and I'm far from knowledgeable on this I believe you could have three singlephase inverters connected to onethird of the panels and that would be the equivalent of three phase. So um but there was some talk about sort of if you can direct your voices towards the microphones.

Oh sorry just so people in the audience or the zoom audience can hear from from talking to something and monitor individually. Yes. Yes. Yes. So that way you can judge if if ones are not working properly you can replace those. Correct. Okay. I was just kind of thinking just like the you know it'll take like a $10,000 savings with the credit it's 175 17.5 years is are the like just reversing into it I was like do we think that they're going to last for 17.5 years yeah okay I was like we break even at 17.5 years without additional funding

but it may not be $10,000 it'd be it may be no I know I was just like at the most conservative estimate I just was like yes I was like what is they like a 10year situation is it a 30 like what are we talking about I just don't know very much about solar right that's exactly what we were thinking about that very simple analysis yes plus you're offsetting the energy from other buildings at the same time oh yeah of course and of course electric rates are going up yeah that is absolutely true

and in truth I mean even if somehow we ended up not qualifying for the 30% it's still it would still be a positive thing to do because of the savings over time. Yeah, the payback would not be as fast but it would still there would there would still be a payback based on how long these systems last and also based on on the possibility that rates will go up. Yeah, it's a hedging and future. And then again, if you add if this if you're happy with this, I should say add another just even more statements down the town. Okay.

And uh there's another possibility is to get out from this rate 2H1 cap. uh but the to do so it's it would seem to be difficult without a battery.

Yeah. I I would I would just I would just like to speak to that. And in in our journey through this solar, you know, in our solar journey, there have been several points at which um the um PSEG regulations and rates uh and policies have been somewhat of a of an obstacle to to the you know, to our process. I mean we would like to do this but only if it makes financial sense and there have been a number of places and the Caesar study is one of them where a requirement from PSEG has made a and and the rate structure this 281 rate structure have have have made made it possible that we have to spend more money than we ought to we have to if we have to set up a battery so that we can get around the rate structure. That's that's basically what we're talking about

battery so that we don't so that we're not you know at the mercy of this rate structure which is is very very punitive if you I mean for instance since Don was just showing me that when we have these peak rates in the in the summertime that summertime activity actually affects our bill for the whole year. for the whole year. Our our bills are based on those very high peak rates. That's what called ratcheting. Ratcheting. Yes.

And you know, I I understand that there's nothing that we in this room can actually do about that. Um but I just think it's important for the board to understand that these this is this is there are series of these issues with PSEG that we've run into. And it seems to me that this is a an organization that's regulated by the state and we, you know, maybe at the townboard level, we should be vocal about um our cons, you know,

what the what the un these may be unintended effects, but the the effect is to um uh discourage a move to solar. PSQ is not

well they had the rates I think they the rates had to be the rate structure was the I believe the rate structure had for PSG was recently uh approved by the state just tossing out like playing devil's advocate here on downside to going forward to this aside from trying to find $175,000. Um the you know concerns about solar panels um with respect to um fires, especially since we do have fires periodically elsewhere on the property down there. And Ken is Ken still here? Yeah.

Just any

any concerns um we have about that? I don't have any concerns about I don't think the uh I don't think the panels I mean the fires that we've had we've had uh you know it's mostly the mulch pile you know which we've basically been controlling it pretty well these last couple years anyway um and we've come up with sort of a Brett my uh one of my lead operators who deals with all the mulch up there all the time we've come up with a way sort of dimin finish that by reducing the size of those piles. Um, and I I don't see it as a concern. We've never I mean, to my knowledge, knock on wood, we haven't had anything uh fire related anywhere near where um, you know, the the meter and where these panels are and everything for the, you know, the compactors. We haven't had an issue with the compactor like, you know, catching on fire or anything. So, I don't see it as an issue. It looks like for us the July 4th starting a project July 4th wouldn't be is not feasible. But if we were going to shoot for December 31st, 2027 deadline, we could How long do you think it would take for um for an installation project? Could we do it in the off season when it's not as busy down there? I

I don't know. I mean, one one thing it would be to actually put out an RFP um very specific as John said, outlining the the time constraint, all of that, the deadlines and seeing if it's even possible from that standpoint. Does that make sense? Yes. And that would sort of give you better information, I think. Mhm. Just from construction and cost, all of that. putting out an RFP does not convince the town. Correct. Exactly. Yeah. Yeah. And it could be really sort of a helpful information source of information.

Yeah. And there's low cost. It's people cost pull it together and some advertising cost, right? That's just determine other things. Mhm. I think that's a good next step is an RFP. That's what I think with some of our hard deadlines and see if they can meet them. Exactly. And see what they recommend. Definitely. I mean, I think that's worth pursuing. Yeah, I think so, too. Yes. Um, yeah. So, how how would would we would we do the RFP or how would that work? I would say work with Joe Fenora in conjunction on that

just because you've done all the leg work and geeked out on it. And there are templates out there. In the past, actually several talents have actually given me their RFP for solar. So, be inventing some of them from scratch. I would recommend sending those to Joe and cuz he also has a template for the RFPs that he puts out

and see if he can kind of marry them all and then maybe sit down together and go over it and figure out what you need in it and what you want to gain from it. So, you know, if we have specific deadlines we want to know they can meet, we want to put those in maybe with some wiggle room and then um figure out what areas we want to leave open for their interpretation on, you know, what's the best system for us or, you know, yes.

So, I think your brains and Joe's brain would be a great work on great team. Okay, any questions from the public? Thank you to the committee for doing all this work. Really? I mean, putting all the information together. Thank you. More than we ever wanted. It's what been what, two years in the making with the whole ETIP and everything. It's been a long road. Really has been. Yeah.

Yeah. And that report will be coming to us soon, too. The ETIP report on all of the findings. So, Mhm. things finally got released. So, moving forward. Okay. Okay. Work with Joe. Thank you. Thank you very much. Can we get Joe down here for the road elevation? He has pinned. He's what? Oh, okay. That's right. Okay. So, yeah, I told him that we would flip the schedule around to suit um to accommodate him. Thank you.

All right. So, we will skip over to the WQI rebate. You have

I can I can excuse yourself. I am refusing myself because I'm helping the applicant with the grant process. So, um, Jess should have forwarded to us the, um, the application. It's Michael Wel at 46 North Manantic. Um, the ask is for a $12,000, um, incentive plus $4,000 for possible well relocation. The lot size is 64 acres. Um, so nitrogen reduction on small lots is particularly important. Um, it's an emergency safety replacement. It is um a single tank block cesspool which was believed to have been installed back in the 1940s. So I think we could get some good uh nitrogen savings on this one. Anyone have any questions or can we move this for resolution on April 27th?

Good project. Yeah, I'd like to see this stuff here. come back. Easy peasy. Is it time for me to? Um, yes. So, we will then move on to I am now going to use myself.

Yes. We want you back for road elevation. The special meeting's office works. Okay. Um, site plan review number three. Okay. Um just so we know that um we were in contact with PW Grosser and um based upon the closing of the public hearing, they have no further changes to the report um you know the reports that they've issued. We had a couple of them over the course of the months and um if it's fine then the latest being the March 10th 26 um yeah and they confirmed that what did they not give me just a are they still deem this to be a type two action under secret? So going through the standards of review um we start off with traffic And what we are looking for here like for each of these is um what types of

conditions and restrictions we wish to put on this this application. Um the thing to keep in mind is site plan review is not an approval or a denial per se. It is um going through the standards of review and making sure that we put any conditions and restrictions on that um we would like to see included so that their project is you know meets meets the community's requirements.

I had some thoughts scribble down. One of them is, should we wait until the New York State traffic authority approves the design of the gate? It's going to be two-way traffic through the gate and enlarged opening. Um, there is a business on the corner. Mhm. Stars Cafe. Do we are we going to required to have crosswalks? How is it going to affect that? It's kind of a messy intersection. Yeah. And that actually probably is like one of my biggest concerns too is just the traffic implications there and the the two-way and working with the state because you know do we you know

I think it's prudent to wait for that honestly.

Uh trying to think who we can talk to that would know how long that process is going to take. You can't you unfortunately well I mean I think that right now that's because it has no approvals. It's sort of a hypothetical application. So because it's going to impact the town well it'll impact manuring they want to put a crosswalk. it'll impact I mean the state is going to have to communicate with the town when and if they approve that specific design. So I don't know that we can base our site plan review on like an unapproved application. I think we have to look more at the staging traffic patterns and parking plans because the state may never approve that specific gate design. You know what I mean? It's it's all hypothetical until it actually has final approval.

You don't think it's worthwhile waiting to see the impacts, the state's interpretation of the impact? Right. No, I understand. Yeah. But I think that I mean without knowing how long it would be, I don't know that we can reasonably hold up the review of the project, right? Isn't there like a certain number of days under closing that we have to make a ruling? Yeah. So public hearing closed on April 6th. We have 62 days from then to issue a approval order. Right. That would be June around June 1st.

Right. Um, like I don't know if construction of that scale in the major roadway would trigger like another site plan review because it would impact traffic patterns in the state road in in our town roads like um I'm not sure how it would impact it in the long run. Traffic experts. No, we're not. I agree with you, Albert, that it's it is it's a big change and it would have a significant impact on that intersection. So, I'm not not trying to like poo poo it or or ignore it. I'm just realistically I'm not sure if we're like allowed to base delaying

closing like our final decision on something that might take another year to two years for the DOT. I don't know how their schedule works. Yeah, I was wondering if we could um you know, I was looking back at like the various reports and one of um Joe Feno's comments was um any modifications to the entrance roadway geometry, drainage or traffic operations will require review and approval by the New York State Department of Transportation. As such, the conceptual nature of the current submission is insufficient to establish feasibility without coordination and concurrence from NYS DOT, including potential permitting, highway work approvals and confirmation. So like we sometimes will put in, you know, like approval subject to, you know, EC approval or, you know, in this instance, DOT approvals and recommendations. So Thomas, could you do something like that?

Yes. So the condition of approval would be that um the site plan is approved subject to the DOT approving the date and layout. Yeah. Compliance with final DOT and ramification of any impacts as well. Um if the town has to make adjustments because of what the state has dictated.

Yeah. I mean I so they've proposed the applicant has proposed something in that and I guess you could make the make the condition that it's subject to approval from DOT and if the DOT comes back with a different approve something different then they would have to come back to town you know come back to site I think you could do that

yeah because that was that like I had that as like the just Yeah. I mean, just an unknown. Yes. Yeah. Yeah. Because I also started to wonder like do we need to make it a three-way stop sign or you know even a four-way stop sign you know that they have to have a stop sign but that seemed like something that would take coordination side of but one of the other questions I had was did the fire department have any kind of an inspection for review of the the application any kind of review I didn't see anything out of that I Yeah, I when we did the

again it's two-way traffic on site and pedestrian walkways and parking. Yeah, I think in the pre-planning we um the fire department was not brought in to weigh in on any of this. It was all internal. Should they be brought in? Don't think we can about reopening the public hearing. I thought Reed is the fire marshal. Yeah, I was going to say there's a

Yeah, I'm looking through the list to see a memo from Marshall. I probably have finding it in the digital archive because too many papers.

Yeah. Maybe someone weighed in on it. Yeah, the planning board did say all proposed traffic accessways are adequate number with grade alignment and visibility are located in proper relationship with intersections, pedestrian crossings and places of public assembly permit emergency vehicle access and are in conformance with and do not disturb overall traffic pattern safety considerations.

So they did consider the emergency vehicle access. There's been nobody from the department when the chief or commissioners went and made a site visit. Um nothing formal was um submitted to us for the town board. They may have discussed it. Did you find anything else? I That was the only thing that I found in my notes that we had may have not Well, in order to get something formally from the fire um department, we'd have to reopen the public hearing.

I didn't I it didn't occur to me, but I I don't know. I think we Mhm. I think we need to do our diligence here really. I think this is a you keep looking for that. I'm going to just make a notation on that. I feel like we should continue going through the rest of the the standards and then we can come back to figure out what to

take a moment later and kind of dig through and see if I can find where I read it. Just as an aside, Thomas, if we were to reopen the public hearing, could we reopen it just specifically for one item? Um, yeah, I think we could. Just something to take note of. Yeah, because we we've heard the public and now we're looking for something specific. Okay. Did you have more? Um, Albert, um,

I was just going to go through the standards, but if you've got like notes, we'll go through those first. I whatever that take them up or whatever is I I really I thought um a lot about the parking situation in the nearshore overlay and I think that really should be enforced. Mhm. that there's no parking I think lives or I don't know where somebody made a suggestion that we put up a split rail fence maybe just to to avoid that. I think it's something that we should we should do. Did Teresa call it maybe it was Teresa or whatever. I'm not sure. Yeah, Liz wasn't part of Yeah. Yeah. I was just trying to remember like

um No, I think that's something that should be considered. I think what I would like to do and I feel like obviously we're not going to like finish this all today. I think what I would want to do is like look at the um the parking and see exactly where we have things um that spill into um the nearshore, you know, into the um the wetlands area and be specific about where fencing would be needed rather than, you know, doing a fence that covers the whole perimeter.

Sure. Yeah. Yeah. I was thinking the same thing or designate specific areas where there should be no event parking or something and have those just sort of I don't even know that a fence is necessary if we have them very specifically delineated

um because of the nature of the manner it might be weird if you start adding senses all over take away from the historic nature of the area. Okay. But I can see how areas, you know, here to the right of the building, you'd want to prohibit parking because that's all wetland setback. Then there's there's a driveway there, but maybe don't let people pull over here,

right? But then, you know, other areas aren't going to be so problematic. But this, you know, Yeah. I was thinking, yeah, because it does look like even where the ADA parking is, it's on the correct side of the sort of like so after the ADA parking from here to maybe the intersection or something. Yeah. And that's what I was thinking like 88 parking. I was like maybe Teresa's idea of a split rail like you can park but don't be like that like and Yeah. Okay. I think we're on the same page there, but that would be a very minor like area. It would Yeah, it would be a a designated space. Okay.

All right. So, we've talked about traffic um interior circulation and parking except for the concerns about the parking um in the wetlands areas. Um I thought the interior circulation plan for dry construction makes sense. Yes, I think it adequately keeps the construction trucks and the visitors separate. Yes, this construction is coming in from the north, visitors are coming in from the south and then

they should intermingle and with respect to post here. Okay. So, we have the non construction interior circulation. We have the proposed old farmhouse staff driveway and circulation. And then we have the proposed only construction. I was wondering whether or not like the proposed construction only like also for you know in the future like vendor you know deliveries and things like that.

Yeah. Use the man road delivery.

Yes. So how anybody felt about that? I mean I guess the only difference there is it says avoids vehicles at the manor house except scheduled deliveries which could take place via existing drives. I almost think that those scheduled deliveries, especially when it's, you know, summer season with, you know, kids and things programming going on.

I think some of that depends on the condition of this road. If they make it a construction road and RCA or whatever they need to do in order to make it passable, you're talking about a service entrance. essentially looking at this just having deliveries be use that access as well especially while it will take time to work out the dot traffic pattern always take that off once we get past DOT

we have to remember in site plan view as we're going through the um the new code to have modifications like a like not a fullblown right relication an amendment process. Thank you. That's the word I'm looking for

so that if we later say okay we no longer need to keep this on here you can amend it to take that off. The landscaping and screening.

Well, the landscaping is sort of medieval because they're taking out the roses, the heritage roses, and then they're going to put them back. And then um it doesn't really need screening because it's not immediately adjacent to another property. It's kind of keep the character of the location. So I wouldn't necessarily wish to add more plantings. Back to Teresa Mason's Yeah, it's actually you saying Terresa mention

I'm just looking at her report for she does ask she does call for 3 in rainfall Mhm. collection.

Mhm. And that can just be one of the conditions on the drywall capacity took on 3 in that would be Yeah. So under number nine drainage. The other question I had was there talk of perhaps uh modifying a building on on the site, maybe a barn into changing it into a venue potentially or using it in another capacity other than as a barn for agricultural use. Was there something like that? I don't can't remember.

Yeah, there was something. Let me look. There's that they were going to use the office, right? The temporary office. So, they were going to move out of the main manor house into that other house on the property to run the manor while the construction is happening, right? I think that was happening. Um, I feel like that was a question somewhere and then it got answered. Albert, I feel like that was a question somewhere and then I thought it got answered

because it does ring a bell, but then I took it I like took it off my list and I'm just keep looking and see if you can find it in the piles of stuff. One of the um the planting and vegetation requirements or landscaping requirements um I would say is just reeding any disturbed soils to help with preventing runoff and stuff. So after construction's done and they're cleaning everything up just to recede as close to the end of construction as possible to minimize that again or have you got that one that

Yeah, I was going to say yeah the receding. Yeah,

I just was like making a note on my That's a usual Terresa Mason one. It's a bit easier to find stuff on the left. I know back and forth because too many pages. matter how well I have organized doesn't seem to matter. Let me throw the big one that I had on the table.

Okay. Um, irregardless of grosser's opinion. Mhm. Would it be a prudent of the town board to as determinate consider this a type one and do a thorough? It's 236 acres. There's a lot going on here. Is that the the the good thing to do? The right thing to do. Look to Thomas to weigh in saying no.

Yeah. I mean, it has to fit a crit. If it's going to be a type one action versus it has to fit a criteria, right? like you know there's listed criteria in DC regulations. So if you see one that it's applicable then then you know that's that's what the board is supposed to do but it has to it has to fit one other you know it's either type one type two or unlisted you know PW grocerers opinion looking at it I think I spoke to them as well was that it was a type two action based on the criteria

but I would suggest if you want to look at the type one criteria and see if you know this action fits this then that's you know something you could do if you could get us those criteria after the meeting we can individually look at that I don't I don't think it hurts to do it

so we'll send us type one secret type one Okay. Um existing development comprehensive plan and prior stipulations. The development proposed is at a scale and density consisting with the existing development with the comprehensive plan shelter with all prior zoning variances, weather and permits, special permits and stipulations. We already had it. Um, it already went through EBA, right? Natural features and environmental concerns. We had CAC, PW GER, and Terresa Mason and planning board all looking at natural features and environmental concerns. I believe CAC planning board just said that they agreed with um Miss Nation's assessment in their report. CAC had their report. We just found it. Oh, here it is online. It's easier. Like I've looked at it once today. It just says that all proposed renovations will be required to meet the current code for landscape, natural features, and lighting. Their recommendation

you covered that double checking. Yeah, they were very very short and sweet on that one. Yeah. Okay. Um her bigger concern I think was storm water control during the construction process. So the use of silt fencing and um increase for the dry wells to a 3 in rainfall capacity. Okay. Yeah, I put that note down in drainage.

She just had that under the natural feature section of the report. pre vegetating disturbed areas. Mhm. All right. Yes. I think we would just want to trust you. I put a note in here um that we'd want to just make sure we have the silk fencing and if there's any grade modifications that are needed that a plan for that is um approved by the building department before they make any grade modifications. I don't think there were any proposed the only real disturbance on that side will be the abandonment of the existing sanitary system which is actually not overly invasive and then the installation of the new sanitary system which is outside of the wetlands boundary and that also as soon as that's in they typically regrade and seed So um and that will be within the silk fence boundary. So that should be fine. Like abandonment always happens if it takes like half a day to do an

abandonment. So it's like open and closed all in the same day. Um, next is cultural features. Your regard shall be paid to all cultural features on and adjacent to the site including but not limited to archaeological paleontological remains, old trails, building sites and agricultural fields. I think

yeah there are notice that or the planning board's note I should say is that um these areas of archaeological importance and the burial grounds and stuff should be clearly depicted on the site plan to avoid disturbance and they are I specifically looked for them and they're all outlined on the site plan.

Yeah. Yeah. So I don't think there's anything we need to add there. It's also in the manner's best interest to protect those areas. So, as far as pavement goes, all plazas and other paved areas intended for use by pedestrians show use of pavement and plant materials so as to encourage their use by pedestrians during all seasons of the year and prevent the creation of vast expanses of pavement. So, not paving any of the areas, right? They're doing um permeable pavers for the ADA areas even that doesn't get muddy muddy and it's easy

for ADA access. But other than that, I think they're sticking with the dirt. Maybe some driveway.

Mhm. um lighting. I think we just want a code compliant lighting, although there's not a lot of neighbors directly adjacent. There are so many there also isn't really a lot of lighting proposed. There's

right and it's yeah there's not a lot of who reviews lighting the CAC and the building department

planning board building department Terresa Mason and drainage I had written down incorporate the drywall capacity to accommodate a 3-in rainfall. They've got me updated so that the subject was down there. Joe doesn't have anything. Okay. public utilities or no public utilities. Yeah, that one doesn't really apply. Yeah.

Um public address or sound systems. So those would just be for the specific events. Mhm.

Yeah. Um but yeah, there's nothing permanent being proposed, right? We've already talked about the handicapped access ADA compliance. I mean other than I think the location was energy conservation. I mean it's everything that's already in the New York State building code. So right you're not expanding for size. Yeah. the size of the subject parcel and the extent of proposed development and disturbance of the applicant's promise.

They got they got size on their sides. Well, and with energy conservation, the building will be more efficient when it's complete. Yeah. The only other thing I can see in my notes is um events that are close to the wetlands, remove flooring intents within 48 hours of events.

What was that, Amber? Sorry. Um uh for events um with if there's proximity to the wetlands, remove flooring intents within 48 hours of event. Okay. All right. Yeah. Put that condition on their permits in the past. Mhm. They're big. Yeah.

But now it'll be in for those that they don't have to apply to us. All right. So, this is what I've got.

Fill me in if I'm missing anything. So under traffic um we will um build in something that it has to be in conjunction with approvals from the department of transportation. So Thomas will come up with the wording for that. We have the open question about if we want to reopen the public hearing for the fire department to get their input.

I just um speak into that. Um this is from a letter from um Sylvester Manor. We are seeking children authority department input regarding exterior connections and a possible underground system which could also serve other structures. Designer requires coordination with the shelter department and our engineering archae archaeology and landscape consultants. Please review and approval as a provisional requirement for this project to put together occupancy. What date is that?

Um March 3rd 26. It's probably a good thing to do to have to look at, right? Sure. Put it in as a um similar to what we're doing with the um DOT. Yeah. Okay. Well, part of the fire department inspection or review, I mean.

Mhm. The other thing that I was thinking is that the construction road that they're putting in off of is dam whatever answer. Yeah, that construction road would also work as a fire apparatus road. If they can get big construction vehicles and delivery vehicles in, they should be able to get a fire truck in that road. Probably easier than the front gates, I would think.

Yes. Okay. So, the DOT, the fire department, those are we'll put those in as conditional. Um parking to will look at putting up split rail fencing. um for Teresa's suggestion and specifically delineating um where those where the fencing might be as well as areas where parking can or cannot be um circulation using the number three construction plan circulation plan for normal deliveries. Reeding after construction for any grade modifications, silk fencing and if there are modifications approval by plant um building department first code compliant lighting drainage incorporating drywall capacity to accommodate 3-in rainfall um removing flooring and tents within 48 hours. Um, SRA Thomas will send us the type one criteria. We'll review that to see if it um if we find anything that has to fit in there. And Albert's going to look for the or I'll look to the open question about a building use change.

Yeah, I I feel like I have to go. Yes, it rings a slight bell, but then I feel like it notes I don't have with me, but I feel like it was taken off the table. Oh, right. Okay. I remember what the fire part was. So, um, Teresa, found it. It Well, it's in the same one that Albert read from the CPA shelter fire department.

Um, but the response was to Teresa Mason's inquiry about um about whether or not they would need an additional well for the fire suppression system. But then they explain that the system that they're using is um a mist system and it so it actually doesn't use as much water. So um it it's because it's a historic building, there's a specific type of system they need to use. So shouldn't there be sister actually for fire? God forbid there's a fire. Don't water access. Well, guess

yeah, they're rightreek on the creek.

Um Yeah, I mean I think there there could be a system, but they all they also do have unlimited water from the creek, which is according to the survey less than 100 ft from the house, right?

See, 130 ft. Yeah, I'm just Yeah, I'm reading through that whole response on the fire

because it does go on in some detail. Yeah, it's pretty comprehensive description of what the system does. Mhm. Yeah, the F dura clench system. draws water from the tank at 111 gallons per minute, pressurized to 150 PSI. Factors considered in the design were relevant fire codes, cubic volumes of the spaces being protected, hazard classification for those spaces, placement of sprinkler heads to achieve the desired outputs, routing of pipes through the walls from the basement to the attic to deliver the appropriate amounts of pressurized water.

So there's a 2,475gal tank in the basement specifically for the system. It looks like it's designed to be water efficient and yet effective at putting out the fires. Yes,

but we could still put something in Albert for the exterior and have the fire department take a look at, you know, cuz they, you know, they will bring their tanker um there areas on the property that sistns could put in place to have water access that are far away from the water

on the other side of the property. I mean it is a large parcel. I don't know. minor request would be that we have um surveys of the easements that they have on the property. Just a survey know that they're delineated in one thing that I saw

the county but if we have survey Yeah. This big survey lays out most easements. Yeah, I think it was just missing the most recent sub. Yeah. Purchase. I think that Oh yeah.

Maybe it's property. So I think this was part of the easement too, right? It was this flag was the newest. We can double check that. Yeah. But yeah, we can just we can incorporate that into the final, right? Yeah, because this is still labeled property of Sylvester Man, but it hasn't part. Yes, it is. It's just um it's an ement. It's not a sale, right? So, it's just an ement. Yeah. So, it is in gray sims, right?

Okay. Sure. This is part of that. Um I thought it was a very small parcel. Okay. Did I cover everything? Think so. Okay. We'll work with Thomas to get these written up into graph that we can review. Anything else? Um, I was just looking at uh EW roer secret classification but we can take that up Thomas on for next week just to review this Do we know if Joe is available?

Uh, yes. And we need to get Liz back. Just give us a second for Liz. How are you? See Okay. So, next next you got you got pictures.

Oh, yeah. Okay. All right. Good. All right. So, um Dar, do you want to just for the public just Yes. refresh on what the road elevation study was?

Yes. One item identified in our previous hazard mitigation plan uh was to seek solutions for uh neighborhoods that were challenged by elevation flooding uh for both regular access, you know, around the residents and for emergency access. The hazard mitigation plan identified two areas. Uh those are specifically the lowlying portion of Westnneck Road as it approaches west the West Mormon neighborhood and the other is the Ram Island causeways. Um the first and the second causeway and those are two locations that have historically been overtopped by by flooding events or even just severe weather events and access is restricted for the uh for the residents. But also we have had uh many instances where emergency vehicles are not able to get to those areas specifically Ram Island where emergency uh crews have been prepositioned. So if we know that there's going to be an access issue because of over topping of the road um crews would spend the event on high ground on that side the opposite side of the of the flooded area so that they could respond in an emergency. And to address these problems that were identified in the hazard mitigation plan, the town funded um a study and analysis of where specifically those areas, those challenged areas were the lowest areas and internally uh we studied these to understand the exposure the frequency and uh the extent to which access is restricted. So in plain talk, we paid a surveyor to go uh for about a mile and a half of road and measure the

sight specific elevations at both the road shoulders, the road crown, and the edges of pavement. And then we produced a long series of u of maps that showed along that route where all of those elevations were. Internally, I take all of those elevations. I compare them to uh the FEMA's flood flood maps and I understand where the lowest level point is relative to what projected flood elevations are. To take that one step further, the goal of the project was to say now that we know these things, we know the elevations, we know the extents of where the lowlying areas are, what good is that to the town? What is the what is the news that you can use? And so the the ultimate goal of this project is to analyze those areas so that we understand precisely how much water under what flood circumstances we're dealing with. Is it 6 in of water? Is it 2 ft of water? And what do we want to do about it? Do we want to raise the road so that this isn't a problem? Do we want to invest in high water emergency access vehicles so that we can perhaps leave the road the way it is but know that we can get to these neighborhoods if we need to? And so I've taken all this data and I've created what I believe to be the town's first AI model uh where the model has read and understands the elevations of the road and then we input uh a projected storm event. So Suffach County Emergency Management provides us in advance um a projection of a local weather event. a hurricane is coming, a noraster, and they say they they have the forecasting and meteorological tools to say, uh, this event is coming. You're expected to see winds of this amount through this time period. Uh, water in excess of, you know, 2 to 3 ft above normal elevations. And this model will take that uh data that we get this

alert. It will compare it to our known elevations and it will project to us an announcement that the town can share both internally and externally of when uh over topping events may occur. The time window, you know, from 8:00 a.m. to 11:00 a.m. on Tuesday, you may have restricted restricted access. It also tells us within that time window how much water we would expect to see. So we can plan if we need to have a pre-positioned crew or not. It would say you're projected to have maybe two or three feet above the road and that's something that we would say we can't transit. So we would pre-position an emergency team in response. Uh but the ultimate goal is to have this model uh take the alert that we get that's an event specific alert and spit out for us how we should react. Do we preposition crews? Do we notify the residents? Is there no concern? Is there catastrophic concern? And we're working on the exact uh wording of those messages. But the idea is that this is something that gets automated. So when the alert comes in, it goes through the model and then we can choose how we want to disseminate the information. It can be something that goes out automatically through the town's communication tools. It can be something that we post on our website. It can be something that we just use internally. Um but that would be up for the board to decide. Uh so what you see on the screen here is just some of the very boring elevation uh surveys that were done. Christina you click through the first couple of pages. So they're hard they're hard to look at uh particularly on a big screen like this because it's a long road and so on any given sheet you just see one section and then if if you wanted to make this all together it would take up you know an area the size of this room with all the paper printed but this is the product that we got from the uh from the surveyor then stop there Christina this

is the type of alert that we get from Suffach County their OEM advisory this is number 25 it's just an example one from tropical storm from uh Henry. I think this was at least several years ago. But I've been taking these different historical uh alerts that we get and I'm running them through the model so that we get better, you know, we start to refine the the outputs and we can work on the messaging. Uh but if you scroll down a little bit, Christina, you'll see the type of data that we get. It's all paragraph form. It tells us the location of the storm, the uh expected storm surge. You can see there potential 2 to 4 ft storm surge normalized 5 ft possible. And then if you continue down Christina to the next page, this is a sample of the model output. This would be our our product that is a result of the data and the ele the storm data and the elevations. And this is what's very much in beta phase. Uh deciding how much information we want to share. Who is this message geared to towards? Is it for our own EMS staff? Is it for uh residents? Um and sort of the sky is the limit on how we want to approach this. This is um this is where we can use creative license to evolve and adapt as as our needs uh change. We can we can choose to make this more mechanical and uh you know just for our own planning or we can make sure that we're getting outputs that are appropriate for the public that are really simplified and easy to consume. Um but for a sense of example you know this is this is one way that it that it would come out. So it talks about the over topping predictions. That's when the water breaks the crown of the road. Uh it talks I I haven't spit out vehicle

access windows which I at least at first glance thought is a very relevant piece of information like when can I not drive there and it breaks out you know when your passenger car can go when we would have trouble with larger emergency vehicles and then you know when when a high water vehicle might be able to transit or not transmit. Um, so I don't want to say this project is concluded because it's kind of far from that, but the analysis work, the data collection work, that's all done. And uh, oh, here's the here's one of the outputs also. Um so yeah, my goal is to create written text format um recommendations or alerts and complement it with a with an image um you know a heat map so to speak. But um you know there's so many ways to go about this. Some sometimes I look at this and I thought maybe the image is just maybe it's too much. You don't want people to look at the wrong thing or maybe the image is like a one time out focus. You don't need to recreate that every time. Anyway,

this one's handy. Kind of gives you an idea of how high over Oh, yeah. Elevation.

So, what do you think? I like it. I like it. Very cool. I think it'd be really helpful. This is This is awesome. Did you run some of our more recent storm events through it and see if like the your results matched up with the photos taken from PD and stuff? I'm only running the ones that we got from the from the counting for consistency. And they're getting more accurate. the more we do, the more we're finding that, you know, what it said, what happened happened. Yeah. So, so that's that's great. That's good. Yeah. I think it's a great tool. Mhm. Yeah.

And with weather forecasting, it's like I could be wrong all the time. I still hand loose, you know. Show the weatherman. Right. Um, I think as long as we put a disclaimer on the notifications that, you know, here's our concerns. But yeah, I think it could be really helpful, especially like, you know, if it's just like it's not, you know, threatening to over top then like you don't have to station crew. You know what I mean? Like you don't have to station cruise or vice versa, right? Yeah. We're trying. My my goal is to get it to take out the the guesswork, you know, for the big one. Mhm. This is not helpful because everybody knows it's going to be bad,

right? You know, it's really for the little ones where we're trying to say, is it, you know, is this we think worth, you know, the manpower and the risk exposure to send the crew to, you know, put them in harm's way or, you know, things things like that or weird noraster on a full moon, right? Specifically looking at local. Yeah, exactly. Exactly. Tides and winds. It's it's taking that county data that predicts the severity and the timing and it's overlaying it with our local conditions. So our our wind direction, wave wave direction, tide cycles, rain, and it's trying to, you know, mesh mesh the two.

So how far how close are you to being able to start implementing it? Um, we're ready to do that. Uh I think it'd be helpful feedback to understand what you want the output to be. Uh if you if you have any feedback otherwise you know I can we can beta test you know what I have already but if there are specific things that you want to say or not want to say you know that's really I think the purpose of this discussion. Yeah I think um you know get us you know that I liked the the format of the memo. It looked like it was a one pager easy enough to digest. Yeah. Um,

so we could just we could all read that and see um who would be the one to like I know initially as you're trying to get this out you'd be very heavily involved but then ultimately who's going to be tasked with this that you know it kind of makes sense for this to live with uh emergency management coordinators

but it's an easy thing where um you know nobody with any special skills needs to uh operate this. So I think that's part of the plan also is to make it so that anybody anybody could use this you know internally that we identify I don't know if it's emergency you know Chief Reed or or Ken Lewis or myself you know anybody in that role I think would be appropriate for this the supervisor. Excellent. No, no. I'd rather have somebody in emergency. Um, it is totally dependent on the county's data, right?

And the more, you know, so I I did that specifically for consistency, uh, because they give us the same information every time. Um, but if it's an event that they don't give us that, then, you know, probably not so. Yeah. Okay. And then do you foresee like doing some tracking like okay you know this is the actual event and this is what ended up happening with passive you know road elevations and passibility vehicles. My suggestion would be we do at least another handful of events before we send it out to the public but you know

if it's worthwhile we can you know we can test it. We can also test it we can also set it to be more conservative. So if perhaps in our initial um outputs uh we are not we're making sure that we're not skimping on the recommendation until we've had a chance to be more comfortable with with the output. Yeah, that all makes sense. I think it's a great tool. Thanks for putting that together. Yeah. Yeah. I'd like to proceed. Yeah. Okay, that's it. I like preparedness, right? Yes. So if you have any suggestions on the output that's really would be helpful to me. If you like it the way it is that's that's

I think the output is looks great. I mean I think it's just like clear concise like this is you know this is when this kind of vehicle can pass like this is when we're worried about this like I think simple especially when there's a lot of stuff going on in the community is great. So I I no notes. Okay notes. So then we'll run it a couple more times and then maybe by maybe by the fall, you know, hurricane season, we ready to release. Yeah, that'd be great. Yeah. And I think it's helpful to have like instead of just being like,

"What do you think that you should evacuate?" We could be like, "We think you should evacuate because a vehicle will not be able to get to you for 12 hours, right?" And it just gives a little more credence to those kind of requests when we're trying to, you know, the public sometimes from themselves. So, it's good information to have. Yes. Thanks, Joe. All right. Thank you. Sure.

All right. Town board leaison reports. Um start. Okay. Um so we had community housing board. Um just a little update. We've got four done. Sorry, ADUs. Uh we have four done. We have two under construction. We have two in design like about to restart. We have seven um applications in that are like for the next part and then we have one we just have one open opening in the first round. So that's cool. Um talking about the 10-unit rental project. Um, we do have uh I did reach out and I talked to Gwen a little bit and we she thinks we might have some preliminary financial modeling towards the end of this month. Oh,

great. So, I'll keep you keep everybody posted on that, but um our funds at 1.6 million, so that's neat. Um the housing needs assessment. So, we did sign on for that and I talked to Bran and he's going to arrange for the consultants to come to do the kickoff at the May meeting. Um, because we have like six meetings that were like on like that we could have as part of like the the proposal whatever

contract and so she basically was going to have some uh uh data that was going to become available. So, just thought it would make more sense. Um, so and then basically kind of talking about putting it together and how to get the word out. Um, they thought that they actually could probably put together like the housing needs assessment is going to be I mean it's going to take some tweaking. They're going to take some of the work that we did um from the when we first did the housing plan. Um, you know, obviously the housing board's going to go back and forth on it. Um they think that they because we were kind of talking about okay hey when are we going to roll it out making sure that we have it in time for the summer. She did think that they were going to need a couple weeks to uh translate it into Spanish. Um so that would be one thing but we should be ready to go for the summer. So they're already talking about how to get the word out. Um and then also just so this group knows there is a subgroup of us that is starting to work on the contracts um framework. Um, and we're meeting like every other week.

So, that's been great. Um, that's probably like the big one. And then we had a CPF yesterday. Um, there's we did get a draft of the acquisition plan, which is great because it's really out of date. Um, I think that like Amber, I don't know if I speak for you too. I think I am I do have a concern that there are not properties listed on it and I Yeah. I was like kind of legislation you had to list properties.

Yeah. So I basically I I sent something back and I know Amber you asked too just like can you put this by your book council because like I don't think this is going to work. Um, I did actually go through and I I do have a bunch of notes and some some suggestions for it. And um, and then just in like the stewardship things, I think that was interesting at Sichum's Woods, they're looking at putting up like potentially looking for parking and doing some signage so that people can enjoy that trail. And at Artist Lane, like that there's the two town properties and they're thinking about doing a floating bridge so you could kind of you wouldn't have to go into private land to get from one to the other. And so those were those were the things I thought was

Yeah, I I was like I was like seems great seems great. Um but that's those are the things that's what I had from last meeting. I don't know if you had any other no just the um Ponic Bay Regional Advisory Committee tomorrow. No, Thursday. Like what day is this time?

Um Thursday we have another subcommittee meeting of Ponic Bay Regional Advisory Committee to go over the oper rules and regulations for the operations of the committee. So, we're hoping that we will get that finalized on Thursday, can bring it back to the next full meeting and then be able to get up and running to start posing questions and the committee will continue to work on what are changes that are needed for the underlying, you know, legislation because we think that there's some things in there that we don't know whether or not the state will pick up and start to tweak. Um but at least if we know what questions and concerns we have then as we go through you know the committee goes through how to answer the questions at least we know what the hot button buttons are or the things that we are having we're struggling with interpreting the legislation. So

okay that's it. Yeah. So that was CPA. That was your who who um we've got openings for community preservation fund advisory board. We're looking for a new member. Green options looking for a new member. Um justice court um part-time clerk. We're looking for somebody there. Did I say WQ advisory board? No, WQI. I was going to say WQI. Thanks. I'm like I know I'm missing one. Yeah,

WQI met. We did the one re um rebate application. Just always like to keep putting out there that Suffach County increased their grants. Um what is it? 10 to 15. I know you have those numbers. And then the state from

10 to 25,000. Yeah. county, the county and the state both increased their grants. So the county went from 15,000 to 20,000 and the state went from 10,000 to 25,000. Um, so I think at the last meeting I explained if you've already been approved for a grant but you have not installed your system yet, wait because the county is going to reach out to amend your grant to the new grant value so you'll get more money. Um, and if you haven't had your grant approved yet, when it is approved, it'll be approved for the new grant value. So, it'll be more than you were originally applying for. And of course, it's only to cover the cost of your system. So, if your grant is more than the cost of your system, you're not going to get a check for that extra money. It's just going to pay for your system.

That's how that works. Yeah. And I know WQI they are going to pull together a list of um questions um that we maybe I don't know if we'll be the first but we've got questions for the Bay region regional advisory committee. So they're going to pull together little talking points so that we can take those as soon as the committee's ready to accept. Um Robert, did you want to cover WMAC last night?

Do I have to? one of us should. If you want me to, I'll start. We have we'll be seeing the Hubard moing application um come to us um as well as the Overbrook Real Property, which is Alt Shaw Miller, which we've already set the public hearing for. And then the the major topic of the evening was the Pike Revised Doc application. and they um the committee will be giving us a report. It ended up being 3 to three. Um there was one member who was not missing on approving or um denying. So they will um give us a report that gives both um you know the arguments for those who were in favor of approving it. um they um those that were in favor um I think for the most part it's code compliant and they thought that the longer dock application of 100 ft um was better for the area and that um that you know that section of the body of water versus the 85 and then the those who are opposed to it um will give us all of the various reasons that they think that a doc is inappropriate in that section. So, we should be getting that before we pick up the public hearing again on 27th. That's all the notes I have. Think that was everything that happened.

We've been like that was pretty we've been doing our updates every week. So, like last

Yes. Um I have um Oh yes, you have. Yeah, I have one. So um this week we're going to be launching a uh future healthc care survey, like a needs assessment of healthcare needs on Shelter Island. So the survey that's going out is essentially to gain information from the public on what their health care needs are, what needs are being met, how they're being met, and what needs are not being met, and what kind of services they're looking for. So the survey should take about 2 to 5 minutes. Um, it'll be open to everybody. We're going to have it on the town website. It's going to be um posted on social media for people to fill out if they want to do it digitally. If you want to do a hard copy, there are hard copies available at town hall. They'll be at the senior center, the library, uh the fit center will all have places where you can fill them out and then just return them. There'll be either a box or a big envelope that you just put your filled out survey in. All the surveys are anonymous, so even if you fill it out online, it doesn't collect any of your information unless you choose to give it to us at the bottom of the survey so that we can send you updates. So, that's a choice that you can make. Um, and the survey is going to ask questions on things like pharmacy access, uh, mental health services, home health visits, or home doctor's visits, um, and more just to see kind what kind of needs people are finding they have. Um and so we're hoping that with that information we can then target our efforts more effectively to actually meeting some of the needs of the public because um we started looking at this when the pharmacy left the island. And so we're like well that is a need that people express you know all the time like we need a pharmacy. It's a cornerstone of you know sort of people

feeling like they have a healthare system on the island. um that's a huge lift. So the more we look into it, the harder and harder that is to do. But while we're looking at that, we're also coming across all these other things that um you know, concerns that come up around not having a pharmacy, right? So I've had some seniors come up to me and they're concerned about how they're going to safely age in place. you know, they're thinking, "Do I have to sell my house and then move closer to my children or um you know, how am I going to be able to get to my doctor's visits when I'm older?" Things like that. And there are concerns that the senior center has brought to our attention too about not getting um home health aids to the island more regularly or not being able to be discharged from the hospital soon enough because you can't get the posthos care that you need on the island because no one's going to come here to provide it. So, we're trying to figure out where the gaps are and how we can fill them. Um, there is some grant funding that will be opening up later in the year. So, I want to make sure that if there is a need that we can get grant funding for, we're ready to apply for it. And this survey will help give us some of that background support to apply for grants for things that the community is saying this is what we need. This is what we're lacking. So, um, I want to encourage everybody to take the two to five minutes to take the survey. It's not very complicated or very long. You know, a lot of them are yes, no, maybe questions or it's like where do you typically go for your healthcare? And it's, you know, Riverhead, Southampton, East Hampton, South, you know, basic questions. Um, and then there is a section at the end where you can leave comments, suggestions, ideas, maybe things that we're missing and give us feedback. Um, so we'll have it posted on the website, but there will be um an ad in the reporter this week with the QR

code, so you can do it from there. Um, there'll also be a letter to the editor explaining why we're doing it and what we're looking to get out of it. Um, and so I would just encourage everybody to to fill it out and get back to us with your information. Um I think we're at sort of a critical point in our community as to how we're going to address this and it's an issue all across the East End and so um we've been talking to someone who's trying to solve the problem on the South Fork. So I think that um if we can partner we might be able to bring services from the South Fork to the island and you know kind of broaden the amount of services available to people. So that's what we're trying to do. And so the information from this survey will really help us to guide our efforts in an effective and productive way. So that's why I'm encouraging everybody to please take the survey.

It looks like it's live now. Yes. Yes. Just grab the QR code. It is. I'm filling it up. Okay. Good point, M. Good point.

Um, so this should all be up on the website this afternoon. They're the hard copies I'm going to deliver after this meeting to the library, the fit center, the senior center, and here in town hall at the desk in the hallway. Um they'll be ones you can take. You can fill them out right there and just put them in the box. Um and then I'm going to try to keep this open for two maybe 3 weeks seeing depending on how much feedback we get. Um but yeah, so please I encourage everybody and share it with your friends. I'm also going to email all the HOAs a link so that they could send it out to their constituents and people can just go into the email and fill it out. I want to make it as easy as possible and hit as many people as possible. Um, so that's what I've been doing.

Cool. Yeah, if there's nothing else then we will adjourn the work session and go into a special meeting. We just have the one resolution. I'll read it.

Linda Springer on behalf of the 250th anniversary parade committee and the town of Shelter Island have submitted an outdoor assembly application for permission to conduct a July 4th parade in celebration of the 250th anniversary of the founding of the United States of America. And where a said parade is scheduled to take place on July 4th, 2026 from 8 a.m. to 2 pm with a parade start time of 10 a.m. along the same route customarily utilized for the town's Memorial Day parade on town roads. And whereas the event will include floats and marching groups and whereas the applicant has requested an exemption from the noise ordinance. And whereas the applicant has requested the town services of highway department, police department, fire department, and EMS. And whereas the required documents have been submitted. Now therefore, be it resolved that set application is hereby approved and be it further resolved that the requested exemption from the noise ordinance is hereby granted for the duration of the event. So moved.

Second. All in favor? I. Motion carried. Yay. We'll make a motion to close the special meeting. Second. All in favor? I. Um and now we will um make the motion to go into executive session to talk about the contract. Um all in favor I thank you everybody.