City Council - Regular Meeting

to the regular city council meeting for February 10th, 2026. Appreciate all of you being here tonight. If you would please make sure your phone is on vibrate or silent so that our meeting is not disrupted, that would be wonderful. With that, I'd like to call this meeting to order and we have a quorum. Um, and if you would all please stand for the invocation. And by the way, it is six o'clock for the invocation. And you don't give the invocation and the pledge of allegiance. Heavenly Father, we thank you for this day, Father. This is the day that you made. We shall rejoice and be glad in it. Father, I thank you that we're here to do company u city business, Father, and that we do what's right in our citizens sight in Jesus's name. Amen.

Amen. Pledge allegiance to the United States flag. I pledge allegiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all.

Now the Texas flag. Honor the Texas flag. I pledge allegiance to thee, Texas. One state under God, one and indivisible. I did not receive any uh speaker forms this evening. Correct. Okay. So then we'll move on to the consent agenda. Item number four on your agenda, consideration and possible action on the city council meeting minutes of January 13, 2026. Item five, consideration and possible action on the city council meeting minutes of January 27th, 2026. Number six on your agenda, consideration of possible action on the quarterly investment report for fourth quarter 2025. Number seven, consideration of possible action on a resolution calling for a public hearing to be held on February 24th, 2026 on an application by Chesmar Homes for a special use permit to place a temporary construction trailer on a residential lot located at 702 Gunner Court and the Red Bird Meadows development known as Brierly. Council, would you like to take these cumulatively or individually? What's your pleasure?

Cumulative. I second that. Make a motion to take the cons to to accept the consent agenda. A motion by Mr. Olsson to take uh the consent agenda as presented, seconded by Miss Fox. All those in favor of accepting the consent agenda as presented, say I. I.

Those opposed say nay. The eyes have it. The motion carries and we will accept the consent agenda as presented. Public hearing. The city council will receive comments from the public on the below listed items. Speakers will be limited to three minutes each. Persons wishing to participate speak during the public hearing portion of the meeting must sign in to participate prior to the meeting being called to order.

Okay. Thank you. Regular agenda item number eight. This was tabled January 27th, 2026. Consideration and possible action on a resolution of the city of Montgomery, Texas, approving an amendment to the city of Montgomery policies and procedures manual section B1 conducted conducting discipline reference number 6.08 A subject to use of city vehicles as attached as exhibit A in further providing for effective date, severability and finding and determining the meeting at which this resolution is adopted was open to the public that the public notice of time place and the subject matter of the public business to be considered was posted as required by law. Council, this one was tabled from last uh meeting. This is in regards to the um city vehicles. Uh we were requested to look at increase in mileage and when we did that with the item number nine that's coming up next, we looked at cleaning up the language and making sure everything met compliance. And so this is brought before you for consideration. Chief, do we all already have a take-home policy?

We do have a take-home policy. Uh, this is also a clean up of the city personnel manual that uh has been needed since around 208. So, it was partly cleaned up. And once we uh got to the point of looking at take home vehicle, we needed some other things in this cleaned up. We need some things in here to match uh not only that, but the police policies as well. And uh we're going through all policies now and all the personnel policies and cleaning all those up and making changes in them. So, you're going to probably receive a lot of these, but this one happens to be on what we'll be talking about tonight. And so we needed to clean up from this uh this park.

So when you say clean up, modernizing or applying it applicable to today versus 2008 when it

absolutely as we talked about because when we looked at the police policy, uh it didn't match anything that we had here. Also, uh there were some there were some other things that needed to be put in this. They only had 15 miles also since 208. uh and uh 11 11 officers 11 people in this city that work here live anywhere from 8 to 14 miles. Uh but what we're going to talk about tonight is the reason why we wanted 35 miles added to that. So it's really just depend up of the policy. That's what we got.

Do all officers take a car home now? No, ma'am. Not at this time. Will they if this is in effect? Not this, but the next item. If you approve the next item, uh yes. And they'll only take those cars home on the days that they're on on uh on duty. The days they're not on duty, the cars can remain here. Some once we get to the next item, some specific reasons why we're looking at this. So, so, so right now we're just looking at the changes. Right now, you're just looking at a change in personnel policy

because I'm going to have an issue with the 35 miles and I don't see how that benefits us um to have our officers, you know, vehicles in some other community. And, you know, what what good is it going to do Montgomery, you know, to have those vehicles in another place? The good it's going to do Montgomery is once we get to the next item, uh I'll explain to you why it's gonna why it's going to do us some good. Uh I mean, if you if you walk around or if you drive around in this uh in this city and any other cities you can drive in any subdivision out here, you're going to see DPS cars. You're going to see Harris County. We got a Harris County car park right outside in our parking lot. Uh that's their uh that's their take on. You're going to see cars from Willis uh constable's office. So, it's just things. So, it's not it's not a matter of uh what it's going to do for Montgomery because it's out somewhere else. Say uh I think the closest the furthest guy we got maybe up to Tomball. So, when you say what's it going to do for somebody that's there, it's not so much as there as it is the response to what we've got going on in the city if that officer has to come back to this city.

Okay. Yeah. So, but who is this? Who is this ex who is this going to benefit? Because you and the lieutenant and the sergeant and the detective already have the authority to take your vehicles home, right? So, who are we adding to be able to take their vehicles home? I mean, is is that in this thing or in the next It's in the next. Okay. Yeah. This this specifically is in the personnel policy and it changes the mileage from 15 to 35 and that's all this part is. Just making the policy update. Yeah. Yes. Okay. So, I just wanted to make sure it wasn't past this so we can read the next one and then we basically

Yeah. It's kind of hard to I mean they all connect here but uh yeah, this is specifically the policy for that. That's the only change. That's the only change. Whatever some of the changes in here, but it's those changes of the regulations and things that a take home vehicle can do with the take home vehicle. But what we look for is change the mileage more than the mileage for 35.

Yeah. And as we change these, just for reference, um we're going to clean this up a little bit, even more because of what PML suggests us to do. So there is more coming, but this is just, you know, if if this is going to be adopted, this is what we're going to do kind of language.

One more question quick. All our cars are GPS tracked. Okay. Make a motion. Do you have any questions? Make a motion to accept item number eight as presented. Motion by Mr. Olsson that we accept item number eight as presented. Second. Seconded by Miss Fox. The motion's debatable, amendable, requires majority vote. It's open for discussion. All those in favor accepting item number eight as presented say I. I.

Those opposed say nay. The eyes have it. Motion carries and we will accept item number eight as presented. Number nine on your agenda tabled January 27th, 2026, consideration of possible action regarding approval of a res resolution of the city council of the city of Montgomery, Texas to adopt city of McGomery, Texas police department takehome patrol unit program. Okay. Uh thanks mayor and council. Uh, Councilman Stan, uh, you were talking about how is this going to benefit the city of Montgomery? We've, uh, No, I want to know what police officers are going to benefit. What what's what the police officers going to benefit?

Yeah, I mean, are we changing? Are you allowing different other people besides you and the lieutenant and the sergeant? That's the That's the idea.

That's what I want to know. Who's who's going to benefit? It's going to benefit uh it's going to benefit the city of Montgomery. Here's here's what we've done. We've taken we've taken all those specialties that we've got, guys who've got drones, guys who do our crime scene, guys accident re uh reconstruction. All those cars have been equipped with the things with the tools that those people need to do their job. U we've got uh two cars, we've got two drone operators who can take those drone operations up from anywhere they are. they would have to come back to the city. And when they have to come back to the city, it's not unusual for uh a police department to have those emergency responses and then those people have to come back to the city. If I've got to come back to the city and then I've got to come over here, I've got to get my car, that means I've got that much more time at an accident scene that I'm not there. I got that much more time at a crime scene that I'm not there. I've got that much more time that I've had to put a drone up when we're when we're looking for when we're looking for somebody. We had to put a drone up. So, that's what it's going to do. It's going to also help us financially. Uh, last year in 23 and 24, uh, we put in our maintenance for uh, $36,000. $36,000 for maintenance and repair. Our Taho were giving every department a lot of trouble at that time. We spent a lot of time on our Taho. We We went more than $10,000 over on those budgets for 23 and 24. We came back in 24 and we said we have to look at another way to get this maintenance cost down because we've had we had vehicles. We had we had seven people who were already in vehicles who were taking them home. We had four other vehicles and we had seven nine people driving five vehicles. So you got nine people driving five vehicles. You've got two people on each shift. One person's coming off one shift. He's driving that car. Those are 12-hour shifts which is 24 hours. you felt bad. If you get a car that breaks

down, then somebody that's coming home from that morning shift now they're in that car. Now that's 36 hours of that car. That car is wrapping up miles and it's wrapping up maintenance. And that's what was happening to us. We were losing cars. So what we did is we went into a lease program with uh with Enterprise Leasing. It took our cost down for purchasing cars. And so what we did was we just put our equipment in that we needed to equip those cars. We took uh that $36,000 and instead of going over instead of going over $10,000 over our budget, we took that $36,000, we took it out of the general fund and we put it into the CCPD. But the point we put it in the CCPD, we made it $25,000 because we thought that, okay, we're on the track to where we need to be with these take-home cars, having each person to have their own cars. They're responsible for the maintenance on it. Uh to date we are 4 months and 10 days into this budget cycle. We've spent $3,400 in maintenance.

If you track that, we're on a path to spend less than $12,000 on maintenance. The other part of that you say, okay, well fuel is going to go up. You're absolutely right. Fuel is going to go up. We figured on fuel he was going to go up to about $4,300. So, with the savings of that $10,000 and putting it into our fuel, we still had we still we're still saving money. So, when we talk about and this is not uh and like we talked about, this is a program where these officers will take these cars home while they're on duty. The days that they're not on duty, those cars will be here in this parking lot. Uh but it's going to benefit the city of Montgomery to get our officers. We got five. We've only got five officers that live approximately 15 to 28 mi outside of the city limit. The other 11 live 8 to 14 miles outside the city. So, it's a it's a win-win for this for this uh this city and for this department. And we've got these guys who've got these special training and those cars have been equipped with the equipment that they need to do their job when they come back. And it's also one of those benefits to to keeping um officers here. That's the uh another benefit that we offer.

A big deal to offer that. If you look there's a lot of police departments. It should be an incentive for people to come work here that they're going to Well, you you talk about that being an incentive. Well, that I don't know that it's not the driver for sure. You got a lot of places, but it's a it's a benefit. You got a lot of places where that where that could be in the that could be in the center here. But our main goal here was to get the emergency response we needed and to get the cost of these things down. When you've gone over your budget, you guys you guys don't you guys don't pay me to go over a budget every every uh every year. Do we have a mileage limit? And we could help.

Do we have a mileage limit with Enterprise? What we do with Enterprise is once we get our cars in, we go uh 55 miles 55,000 m or 3 years and then we make the trade. What an officer right now is putting on a car uh one year is less than 10,000 mi. It's about 10,800 miles is what we're putting on a car now. So that's taken away from cars and we were driving with one two three four people and putting more than 50,000 miles on on a car in about a year and a half. So,

and Stan, you realize their rotations. So, they'll I don't I'm They work five days and then they're off for two or three and then they'll go back and work for that. You know, there's a rotation. So, there's days that they're off. It's just when they're coming in to work the next day, that's when they would take them home. The days that they are not working in the city that they would stay here and then they would drive here and then take the car back and forth while they're on their four or five day stent, six day stent, whatever that looks like. And this is not one of those uh okay once we once you guys pass this and I sent this to Stonefield myself and Mr. Walker will will be uh we'll be monitoring this and if it gets to a point once it gets to any point where we don't think what we think we need to stop then we'll stop. I don't think it'll get to that. I think these officers are responsible just like you see other officers riding in cities with uh with their cars. They take them they should put park our cars in their driveway. They can't park them on the street. Uh they've got to be where they're secure in the driveway. They don't have they don't have to park them in the garage because we don't want to take the wide space, but at the same time uh it's a it's a it's a good deal for this city.

You know that um since I've been here, I've been a big promoter of the police department and Yes. Uh, and I want to do everything possible to help you all succeed and make your job, you know, more rewarding. But I still have to take issue with the fact that we look at benchmark studies from the Michigan State Police, the Primo County Sheriff's Department, and Salt Lake City demonstrate that takeover. I don't give a rip about these outofstate agencies.

I understand what you're saying. When we look at that and most of most of what we do is is when we look at anything, when we look at policies, we look at the International Association of Chiefs of Police and see uh see what the best practices are and we take those best practices. Uh now when the lieutenant was putting those in there is it it wasn't to say okay these are these are all out of state because we know very well here in Texas here in Houston here in Montgomery County that people have take home policies and their cars that you will see in all these neighborhoods where they have you know we just raised water and sewer rates but we compared our rates with Congo and Magnolia and other comparable issues. issues around us. And the same thing I think ought to be applied with with police cuz that's our competition. Where are we going to get our future police officers if we're not competitive with the surrounding cities that we operate in? You see what I'm saying?

But when you talk about being competitive, this is not one of those competitive things. This is this is this we're not trying to be competitive with someone. We're trying to make sure that our officers that are equipped with those special details have their cars at home when we get an emergency, they can come back to the city of Montgomery and take care of the things they need to take care. It has nothing this this has nothing to do with being competitive. Uh because as I as I stated a couple times here, it's really about when you when you see other agencies, everybody has a everybody has a take on policy for a very long time. Um, for a very long time, some agencies only had take on policies for chiefs, captains, and lieutenants. Chief, captains, and lieutenant are not the boots on the ground. They're not the people that's going to be coming to those scenes to take care of those scenes. And so, uh, we've got a responsible group of of officers, uh, that's, uh, that's going to come back to this city and take care of the job if they live if they live outside the city. And like I said, uh, I think what we've got is probably 15 to 27 miles actually, but we did the 30 we did the 35 to put some buffer to. So, uh, so we're not trying to we're not trying to be competitive with with any agency, not not here, not across, uh, not across the not across the country. We're trying to figure out what's best for Montgomery. And we've already talked about the savings that this is that this has done for us already. We put this in CCPD last year. We put $25,000 in this year's budget. And like I said, we're we're on a path to spend less than $12,000, but it was costing us almost $56,000 because we were over on budget.

Well, you know, I'm not, like I said, I'm not going to argue with you about it, but to me, what I see is if we don't stay competitive with our police force and our salaries and our benefits, how are we going to attract other people? Because this is a growing community and you know yourself, we're going to need more police officers. leadership also attracts people. West Texas. Yeah, that's the biggest driver and I think we've got an outstanding name and they're they've got a long list of people that want to be here. So, I think that's where that's the biggest benefit and it's the biggest reason to be here.

And let me say this, when you're talking about competitive, uh this this this city, this this small city is probably more competitive than a lot of cities a lot larger. I think we put we put together the things here. I think we put together the salary, the culture, the training. We put those things together. Uh we don't have right now we've got two officers in in the academy. We don't we're not missing any officers. I talked with other chiefs last Tuesday. They're missing seven officers, five officers, six officers, 10 officers, and they can't get those people to get hired. We still got people who are calling us on the phone, sending us emails every day want to know

if we're hiring. So, we're we're competitive. We we we put that together. We put this as a place where you want to work. I don't think there's any officer here that's that's uh that's disgruntled. I'm not one of these people who don't want you talking to don't want you talking to the officers. I I promise I'd let you talk to any of my police officers at any point. And uh if they don't tell you that we're doing the right thing, then we're making this. So when you're talking about competitive as far as other agencies, we are we're there. We're absolutely I know you guys do a great job. Good attitude. That's what I like. That's good. Mhm. Now, what about the insurance on the vehicles? The insurance doesn't change. It didn't change. I'm saying TML is

Yes. TML. Yeah, it doesn't change because they're really on duty until they park it. Correct. Yes. But in the olden days, you had to tell them you were going to if you going to be a going home car.

If if it turns into where their children or their family are in these cars and then some of that kind of stuff which which some of the old policies of other cities do that that changes the risk profile. I I will say you I've experienced this a lot through my career and one of the benefit it is a benefit to the to the officers you know they get to take it home and it you know there is a benefit there but also there's a benefit to the city that's that's maybe not seen is these guys take care of these cars they personally feel like that is their car and that's something that we've seen you know over the time that that actually works out really good because if you've been in one of the patrol cars that gets goes through every shift. Those things if they last three years, you're lucky, you know,

because every through every shift they have to keep the cars on. So inside with all of the mechanical uh pieces in there and then that engine and so this is great, too. Like when they work through a shift and then they go home, at least that engine and all of that gets a rest for preservation. 23 and 24 uh we had a lot of issues with uh matter of fact we've gone through Durangos at this point because uh we were sending those cars some of the stuff we got worked on because of uh it had warranties on and other things we were having to pay for. I don't know when was the last time you've been to one of these uh dealerships to get your car fix. It's it's hugely expensive when someone tells us that, okay, yeah, this is like $1,400, but you know, it's going to cost you 27 because we got to take the map off and it's like and I mean waiting until you pay for it cuz you got to get that car back into back into action. And so now with just these people having their own cars and their cars being equipped with things that they need, uh it's going to it's going to work out. And again, we're s we're saving we're saving some fun on this.

Thank you, Chief. And I make a motion that we u approve item number nine as written. A motion by Miss Fox that we approve item number nine as written. Second. Second by Mr. Olsson. This motion is debatable, amendable, requires majority vote. It's open for discussion. All those in favor of accepting item number nine as presented say I. I. Those opposed say nay. The eyes have it. The motion carries and we'll accept item number nine as presented. Thank you. Number 10 on your agenda is tabled January 27th, 2026. Consideration possible action on a variance request regarding the vegetative setback for the McGomery retail development development number 2402. Mr. Razotski,

right, I will start and then Miss Tilly will add and I'll catch up because I know a handful weren't able to attend the last meeting. So this is the Montgomery retail development. It's the commercial site next to AGV. Uh there is three variances that were requested same that HB had requested. Uh there was the easement along the frontage to leave it in textile rideway because the amount of spacing that was approved at the last meeting. Uh there was the vegetative setback of reducing it from 25 to 20 ft as well as the uh utilities retaining walls within the setback. So, uh, the motion was approved for the easement as well as the retaining wall within the setback, but it was tabled for the minimal landscape setback reducing from 20 to 25 ft along the rear property line. Uh, there were some questions on the boat and there were some questions on P&Z's u kind of stance and and the reasoning behind it. Uh, one thing that I'll mention again is that this doesn't change the planting requirements just like in HV. They're still required to plant the same number of trees, shrubs, etc. to get the vegetative barrier just within a 20 foot span versus a 25.

What's the reason for it? The request, it's continuity. So now that there's a wall across the back, if they don't have them, if this would essentially if you're going down the back of HB, the wall would jump out 5T. And so they're looking for continuity as well as obviously the site plan and able to have that as a driveway. So they don't have their own entry for back for look back loing other than the HB side. They don't have another side coming around. So it's all they will have additional 105 in your site

preliminarily. Uh but there is cross traffic between which we would require that they allow cross traffic between the two sites. A 67 of your packets shows that rough side. I want to add on the PNZ's vote.

Actually, Commission Member Miriam Walker is here if you have direct questions for her. Um, it was clarified during that meeting we only had three of five members there available at the meeting. So at least three of the members were able to speak on how they understood what the variance request was. Um I think there was a misunderstanding that they thought the 25 ft would turn into the 20 ft and it would reduce the amount of vegetation in that in that area where it really didn't. It was just the setback. It did the request for the variance was not for reducing the vegetation. It was just reducing the setback and

yes and I was I was the uh council member that tabled the motion namely because there was a 5 vote and I didn't wanted to see because all five of them did that. I wanted to understand what happened and I did I didn't go to the next meeting. I don't feel like that was necessary but I talked to Mr. He explained to me what happened and although I understand how it went down and your explanation um uh I I did have to get clarification on that. I am not opposed to the 20 foot step.

Yeah. I think the biggest confusion was the amount. They really were trying to protect the people that live behind there and they just thought by reducing the five foot they they weren't going to have enough trees and but as you can as they did not realize HB met all of that and then some. So they they came to the T they just didn't understand that was the fact.

Yeah. And it wouldn't it wouldn't be consistent with our planning you know to have two different setbacks in that area even though it's not prominent in your view. It's still not normal and uh we don't want any kind of like favoritism to get involved in that because we don't do favoritism here. We think I know there was a comment for some of you absentee people that um we're giving some of these companies favors and and I

I'd like to see the list of what favors these people get because that no one has ever said that we've given anybody favor. They work with us actually. They get scrutinized. They feel like we beat them up. So that's an So that just sounds like rhetoric to me, right? And also, you know, we it's a business decision that we've been voted on to make. And, you know, uh we've got a we've got a weigh what's advantages to McGomery City and the people that live here. And that's our first concern. And so, uh you know, people think we're giving them favors. We're not. We're doing what we think is right to bring economic development to this city, and that's the way we're going to continue to do it.

Correct. So I make a motion of clarification. Thank you. Thank you, Tilly. I make a motion that we accept agenda item number 10 as presented. Motion by Mr. Donaldson that we accept item number 10 as presented. Second. Seconded by Miss Langley. This motion is debatable, amendable, requires majority vote. Open for further discussion. All those in favor of approving item number 10 as presented say I.

Those opposed say nay. The eyes have it. The motion carries and we will approve item number 10 as presented. Number 11 on your agenda. Consideration of possible action authorizing the mayor to sign the escrow agreement by and between the city of Montgomery and the developer Napa.

All right. As self-explanatory in the name, Napa Auto Parts is looking to do an expansion. Uh their facilities are still working through final plans. So this is just the routine escro agreement that they set up and put a deposit with the city to cover the city's incurred costs on it. As far as the individual devel's a little bit extra because there is required some platting that buildings were been there a long time. So there's some planning clean up some zoning cleanup and based on where they're planning buildings and flood plane uh items that they have to work through. So there's a little bit extra.

Looks like they're more than doubling their footprint. It is they're they're looking at pretty significant expansion. Uh we're also working with them on their driveways to how clean that up especially with dry point roadway coming in how to clean kind of that entire area. So we started that conversation with them and Westway Midsouth's been involved just how to clean up that intersection. High point can get an agreement together on they'll be sharing the curb. Correct. Yeah. ideally is where we are able to connect to the new road that's coming through and so you don't have, you know, 36t wide road next to a 50ft wide driveway next to a 20 foot wide road.

I don't have any. I want to make sure that they're the development that's going together with the other. Yep. Good enough. Make a motion to accept item number 11 as it as presented. Motion by Mr. Olsson that we accept item number 11 as presented. Second. Seconded by Mr. Donaldson. This motion is debatable, amendable, requires majority vote. It's open for discussion. All those in favor of accepting item number 11 as presented say I. I.

Those opposed say nay. The eyes have it. The motion carries and we'll accept item number 11 as presented. Number 12. Following your consideration of possible action authorizing the mayor to sign the escrow agreement by and between the city of Montgomery and the developer Cornerstone Church very similar to the last. So this is standard escrow agreement uh between the city and cornerstone. Cornerstone is looking to also do an expansion of their facility. Uh they have purchased the property next door so to the north and so they're looking to expand that direction. uh representative here if you have any specific questions on their scope of improvements but it's building expansion parking expansion and then everything associated

I have seen trees coming down and you know there was a flooding issue behind the property so how is that getting mitigated don't know yet so as far as the trees coming down there have been conversations regarding making sure they have the right permits in place for uh clearing and so I know uh Miss Tilly has been in conversations with the church and as far as their drainage plans, that's one thing they'll have to submit to us is as they're increasing impervious cover, parking, etc. How are they handling that um to not cause So that vegetative setback is also part of that conversation because it doesn't look like there was anything natural left.

Correct. That will be all part of that conversation. I'll have to go through the development plat process. Uh the existing building is already, if I remember correctly, um in the 25 ft. nothing we can do. That's an existing not used. You can't change that. But as far as the new facility, if they're requesting to, you know, be closer than what the ordinance allows, they would have to come back for areas. And this is a building expansion or is this for parking? Believe it is both. Building building. Okay.

We're not sanctuary. So, we're not expecting any additional people. It's really just for childcare rooms. We only have two right now. So we want to enlarge our foyer and add four realsiz classrooms. Congratulations for your growth. Thank you. Thank you. That's good. And just for a point of clarity, I don't know exactly the feel free to come up to the podium just so you can be heard, please.

The whole reason we bought the additional acre is so we can make this expansion. Right now the building's about 3,900 ft² and we're looking at around 3500 for the five classrooms and new bathrooms. Um, so we're on one and a quarter now and it's going to be about two and a quarter. So we're doubling our our space. So as we are also almost doubling our footage. So is your parking going to be asphalt or is it going to be the rib wrap kind like the we're not doing anything with it. Sorry,

we're hoping not to do anything with it. Whenever we turn everything in after we have the um the plans and all drawn up and we present them um we're hoping that it still meets the plan just leave it alone and we're only going to do the building extension only. Okay. Thank you. Yes, ma'am. Anyone else have any other questions? I'll make a motion to accept item number 12.

Motion by Mr. Olsson that we accept item number 12 as presented. Second by Miss Fox. This motion is debatable, amendable, requires majority vote. It's open for discussion. All those in favor of accepting item number 12 as presented say I. I. Those opposed say nay. The eyes have it. The motion carries and we will accept item number 12 as presented. Congratulations. Item 13, consideration of possible action on the Lonear Hills section 1 WSD and P plans development number 2404.

All right. Uh you remember this is the Taylor Morrison development that's on the Lonear Parkway just to the east of Buffalo Springs. Uh they started these plans were originally approved by council back in April of 2025. They started construction. they ran to the natural springs and so there was a redesign that occurred. So if they were doing additional drainage work uh changed up the layout to account for the natural springs and so this was just the reapproval or the approval of the amendments to those construction plans. Uh it doesn't change uh much in terms of responsibility. They are still responsible for the drainage. They're responsible for the French drains. We haven't clarified that on plans. Um so there all the agreements are still in place regarding the retaining walls within easements whose responsibility those are etc. So all that's been tapered up. This is just reapproval of their plan so they can proceed with construction of the first phase of the water sewer drainage portion of the budget.

So how did plans change? So there had to be retention walls. that knows that because they added an ongoing and John the footprint too can jump in but the essentially in the center of the development there was a green space that is now larger and there is a drain that goes through that collects that spring okay that was occurring and then that is routed through the storm sewer system down to the ponds there were some minor kind of street changes within that I don't really see I can't really tell there's not a whole there it's it's not like the all the roads went from east to west to north to south. Again,

street pattern wise, it remain the same. We removed four lots right in the center as Chris was indicating. That's where we're going to keep the we'll open up. We'll have the fringe drain, open it back up, allow it to go into the back of our storm surrains since it's a canal. Um so that'll relieve the pressure. Um that way something can always be able to run through. Um so not a whole lot has changed other than just taking out those lots. And um phase two changed a little bit because we had to redo some lots there, but we'll see that on. Okay. That's that's the result. That is your remediation plan that you just explained. That's the remediation plan.

Yeah. So there was a consultant um Geot actually a lot of consultants, but Geot came in um recommended the French frame. We actually beefed up the French frame from the first recommendation. I think the first recommendation was only a foot of gravel or the washed aggregate move to 4T wrapped in geoteexile fabric. We were going to bring it all the way through the subdivision. Um probably be about 1,000 ft through lots through streets. Realized it's probably not the best. So we turn it immediately remove the lots to get it into a storage system. So we reduce the amount of French drain drastically than what our first recommendation was. Um so those consultants were on board signed and sealed. They've been it's actually been worked on the frame already. The lab's been out there testing to make sure it's all being installed properly with the masquerading effort. So, all the consultants have been involved signing off on everything.

So, quick question. This is an HOA neighborhood. It is a it's in a mud and we'll have HOAs. Okay. So, they'll be responsible for the maintenance of the French drain. Yes. It's notated in the plans that likely the mud would last forever. Yeah, they silted up. Yep. So those ponds, what's are we worried about capacity for the pond? No, I mean the detention ponds the pond in the back.

Well, so there's two, right? So I just curious if we're gathering that much more water, right? Because we've got now concrete down. Um those ponds, the canal is what I'm concerned about really. Let's get down to it. So, um, cuz that's a very sensitive area and then having all of this add additional runoff into there. Can the ponds one handle it and two, if they can't, what what goes on in that?

We did do a drainage study. Um, so we do have detention capacity for this development. Um, we did not do a large wershed analysis to try to use timing to our advantage to try to not have to do traditional detention considered to be Lake Connor. We don't have to do detention. We did traditional detention in every shape form that we could just to justify that we are taking that additional volume of water storing it and trickling out into the canal. Um where we're outf falling is on our portion of the canal. We're not out falling on their portion. We've also taken a lot of photographs up and down the canal pre- project condition. Also as we go so if there's any kind of documentation anybody's looking for we can you take a look at those pre project.

You know what we have going on in Lone Star Parkway that bridge tonight? Yes. Very well. Sensitive is a word. Thank you. Make a motion to accept item 13 as presented. Item 13 as presented by Mr. R. Motion. Second. Second by Mr. Donaldson. This motion is debatable. Amenable. Requires majority vote. It's open for further discussion. Those in favor of accepting item number 13 as presented say I. I.

Those opposed say nay. The eyes have it. The motion carries and we'll accept number 13 as presented. Number 14 on your agenda. Consideration possible action on an ordinance by the city council of the city of Montgomery, Texas, altering the primaasi speed limits established for vehicles under the provisions of 545.356 Texas transportation code upon the basis of an engineering and traffic investigation upon certain streets and highways of parts thereof within the corporate limits of the city of Montgomery as set out in this ordinance and providing a penalty of a fine not to exceed $200 for the violation in this ordinance. Chief

Mayor Council, this was a study done on 2854 by uh Techtop. Uh the speed limit there was 60 mph. Uh after the study, they brought it down to 50. Uh I I spoke with them the other day. I gave him a call cuz we would have liked to seen that at 45. So I wanted to know uh how they went about doing their study. And we talked about them doing the number of uh bars check. They do driveways. They do different speed checks, but they get most of their information off of crash reports. The crash reports that we do at these intersections. Are they looking at the ones with the new medians, those crash reports? I'm just curious.

And so we just uh So after our conversation, they kind of left it open couple years. We'll take a look at it once uh HB is there, it gets crowded in that area and then we'll look at the crash reports again and we'll we'll go for another stud. But right now that speed limit is down at 50 miles an hour instead of 60. And that's but for how far? Just within our city limits. Yes. I say I hope not far because if you wanted at 45 you don't commute that way. Right. Right. Right. True story. I'm talking about coming into our city. That's where all the but I know once you get past that you need to get back to 60 miles.

Yes. Very crowded. school worse. I look at numbers every day. I make a motion we accept agenda item number 14 as presented. Motion by Mr. Donaldson that we accept item number 14 as presented. Second. Seconded by Miss Fox. All those in favor accepting item number 14 as presented say I. I.

Those oppos say nay. The eyes have it. The motion carries and we will accept item number 14 as presented. Number 15 on your agenda, consideration of possible action on an ordinance authorizing the issuance of the city of McGomery, Texas tax and revenue certificates of obligation series 2026 levying an advalorum tax and pledging certain surplus revenues in support of the certificates approving an official statement a paying agent register register agreement and other agreements related to the sale and issuance of the certificates and ordaining other matters relating to the issuance of the certific. certificates.

Good evening.

Good evening, mayor, members of council. Uh, for the record, I'm James Gilly with US Capital Advisors. It's a pleasure to be here this morning. Um, this morning, uh, this evening, what I was going to say is that this morning we took bids for the sale of the city certificates of obligation. You recall that uh the council adopted a notice of intention to issue those cos on December 9th of last year. So the package you have in front of you, the bids received shown on page one. As of the deadline at 10 a.m., we received a total of eight bids. The best bid went to BA Securities based out of New York City. Uh at the purchase cost of 3.649 649 317. You may recall uh the end of last year during the fall we were conservatively estimating an interest rate somewhere in the lower fours 4.2 to 4.4. Um so we were trying to hedge a little bit but we were hopeful that we'd get better than that. So this is certainly well under that. I think the city's overperformed. We'll see that. Uh,

would you say overperformed? Okay.

I I would say so. Yeah. I think the city received the bids from investors across six different states across the country. So, you got national attention. Uh, the second page shows the the spread the bids received and um we like to put this in here to demonstrate uh the advantage of a competitive sale. So these underwriters were competing against each each other to win your your bids. And so you'll see a cluster of about five underwriters spread around 3.74 3.75 and Robert W. Bar was about 3 or four basis points below that. But BA securities was uh better than Robert W. Bar over over five basis points. The high and low bid were spread by 13 basis points. But when we see that cluster and that outlier, BFA securities, that tells us that city got the best price for its bond this morning, the price of the market this morning. And so, uh, for some reason, BFA securities really wanted to win the the city's bonds. And so, that's to the city's benefit. You'll notice the uh the the final par amount resulted in a 26,70,000 fee of aids offered to purchase the bonds from the city. The premium and part that premium went to reduce the borrowing requirement. So the uh notwithstanding the par is 26,7,000. If council freezes the bond ordinance at closing, the city will receive the full 27,445,000 for its project funds.

That's good to know.

Um the final debt service numbers are contained in the packet and the the bonds were rated through standard and pores. They signed a double A rating which is an excellent rating for the city your size um with with growing pains as I'm sure you know. I'd encourage you to read through it, but they did highlight that your strong fiscal results, your strong reserves. I'd encourage you to maintain that, you know, sharp pencil and and keep keep those cash reserves up. Again, council approves the bond ordinance. It's expected to close in approximately Thursdays, I believe, March 10th. Every time you can see a lot of funds in hand to entertain any questions, but like to congratulate the city on an excellent result. I'm very happy with your

Thank you. This was we were happy with what you presented in December. This is even better. Sweeter. I do have a few things I'd like to talk about briefly. um the um the credit right for for our our good performance. Obviously, we've worked pretty hard in the last four or five years to to get us in a place for commercial, large commercial, small commercial who come and be successful. That's a huge one. Um our staff has done an excellent job every time we've asked um in our budgets to squeeze them. let's get them down. Um they've done that and then they've stuck to them and that's huge, right? It's one thing to say, "Oh, yeah, we can." And then it's a whole another thing to do it and and that's that's a big deal.

So the credit goes out to everyone. Um it's great, right? Favorable city. If I may, for the benefit of your constituents listening, you've done all of this on a while maintaining a very low tax rate. Absolutely. That's right. Yeah. We didn't raise taxes. That's right. We did have to raise the the water and sea rate, the sewer rates, but we are still at or below our surrounding neighborhood. So,

eight years. Um, that's, you know, it's just a testament to fiscal responsibility all around. So, well done city staff. Very well done. Thank you. Appreciate it. You have any other questions for James? Okay. uh a motion by Miss Fox that we accept item number 15 as written. I second.

Seconded by Mr. Olsen. This motion is debatable. Amenable requires majority vote. Are there any other questions? All those in favor of accepting item number 15 as presented say I. Those opposed say nay. The eyes have it. The motion carries and we'll accept item 15 as presented. Thank you sir. Number 16, consideration of possible action on a resolution of the city of Montgomery, Texas, designation of representative and alternate to the Houston Galveistston area council for the 2026 general assembly.

Council, I received this information request for an update for an annual update and if you don't mind doing a representative and an alternate that would be great for the Houston Security Council. Um, I was the designate and you were the alternate when we were going together. And I'm also hating. Either I figured you'd think so. Would you like to maintain the alternate position? Me. You want to? Cheryl. Yeah. Either one. What did Casey say?

It sounds good. I don't want it. Well, he doesn't want to go in down to Timberman ways. Okay. Okay. So, this is uh there needs to be a vote. Yeah. Motion. uh make a motion to um nominate or well appoint I guess appoint Sarah countryman as our representative and Cheryl Fox as our alternative alternate excuse me for the county council for 2026 general assembly motion by

I'm sorry did you just second that okay a motion by Mr. Olsen seconded by Mr. Donaldson that we appoint Sarah Kencherman as the representative for the Houston Galveston area council and Cheryl Fox as the alternate for the 2026 general assembly. This motion's debatable, amenable requires majority vote. All those in favor say I. I. Those opposed say nay. The eyes have it. The motion carries and we will accept the nomination of Sarah Kitchenman as the representative and Cheryl Fox as the alternate for the Houston Galveston area council for the 2026 general assembly. Departmental reports number 17. city administrator report on municipal complex all been waiting for.

I I sent this out to you uh by email but also gave you a hard copy today and uh I kind of wanted to go back over, you know, where we are and how we got here. You know, we started at the beginning conceptual design and and we got through that. Uh we approved the A&E uh to move forward. They're working on that. I talked to John today and uh they're really working on the outside uh next week. We are uh going to start going through each one of the offices and each one of the spaces you know to actually make a a recommendation of what's going in there so we can get you know even clear on this as far as security is and you know there's just a whole bunch of parts of this. I know everybody wants it to hurry up, but this A&E part is just, you know, it's but it's necessary to get there. And uh so together with that, we kind of put this recommendation is how how to move forward. We put some some time schedules in there. And uh the real reason that we we looked at this is it's likely we're going to have to take debt similar to what we just did to to pay for this. And chapter 2269 pretty much tells us exactly how we have to do this. You know, we have very few uh flexibilities there. And this construction manager uh process seems to be the the clearest. It gives the council the most input as we go. As you can see the steps uh you you will first in which it'll be in the next meeting, you will authorize the RFQ. uh will go out for construction manager in that process. Uh you'll approve once we score all of those and bring those to you. You'll approve that. And then the really the big one that that that's coming is the approval of the guaranteed

maximum price. The guaranteed maximum price is and and if you talk about the terminology that of this, this is a construction manager at risk. Now don't get that confused. The risk is on him. uh he gives us a guaranteed price and has to deliver this project to us at that price. So I think that's a great thing. You guys will have the pro opportunity to look at that price. You can reject that price. We can go back, you know, look where we can cut. I think this is a very good way. You know, Stan had brought that up, you know, back when, you know, we want to have that and and talking with the chief and going through all this. This looks to be the best best way that we can control cost and move forward. I know some say well this is not very fast but uh the government code just restricts us how fast we can move on this. You just have to go through these steps. But what I will say is the A&E part portion of this is not going to end for three or four months. They're really in the beginning stages of this. We'll bring these different design ideas. they're working. You know, John had sent a message. I I meant to get that in here, but I didn't. But basically, he said, you know, we're listening. You know, I sent him the pictures that some of you had shared with me, and he said, I'm listening. I'm putting some brick in. I'm, you know, so you'll have the opportunity to discuss that with him. We're planning uh March for him to come and then uh I I think that's kind of the

So, let me ask so when we purchased this building um the idea was we had reserves and so the city was going to pay for the building and then PD through CCPD was going to pay exactly for part half the building, threequarters what the building was. So, here's how that's going to work. I can tell you exactly what that's going to look like and we're and we're there. Sorry, he found out chair when I said three quarter. Well, to be honest, you know, this is a very large police department, but in order to to maintain statutes, again, CCPD can only pay for the things that are related to the police department. Correct.

So, we're taking those out of there. We're taking the square foot of that. And when we work with him, you know, we can put this in the debt. We we're going to look at what the city is going to pay, what the CCPD is going to pay, and we'll put that whole package together. That'll come as soon as we get to the GMP once we get that real price. Right now, we just have, you know, pie in the sky kind of. I mean, we have some good pricing that, you know, these guys uh spend some time and get the prices as close as they can, but this will give us the real number that we're working with, and it'll give you the opportunity to look at that and go, "Oh, no. we're not, you know, or that's perfect. You know, this exactly where we wanted to be and and hopefully that's the way it is. But let's just say we went with another method of this like where we sent out bids, you know, seal bids and stuff. Well, if all the prices come in and at the end of those bids, you go, I hate all these prices, you're starting over from the beginning. This gives us the opportunity to negotiate the price where you guys would like it to be.

I think we all want something. I think we agree we want something we're proud of, but we don't need the Taj Mahal. Yes. Yes. And and this will give us the opportunity and you guys the opportunity. This gives you a lot of control on the price on on the process everything going forward on selecting the uh construction manager. How how long is the uh that RFQ going to be for? It's about 60 days. How long? 60 days. That's the standard. Is that standard? Is that a law pretty much? Yeah. because we have to post it and leave it out. We have to get them back in. We just did that today. You know, it's a minimum time to get a construction manager

posting it. I'd have to check the statute. You might be able to get it down to about 45 days. I'd like to I'd like to see it at the very minimum, but you're going to have certain publication requirements that are going to drive it. I understand. Yeah. 60 days is probably average if if you want to know the truth, but we're not average. Well, you got to have some time to prepare a few really good requests so that you get what you want, too.

And we have been working on that already. We we've got, you know, the bones of this together. So, that part shouldn't take us very long. Um, I'll bring the that to you the very next meeting. you approve it, we'll we'll advertise it and get it out there. So, every meeting we should see progress and not I don't have a update this week because I know I mean I know that you're walking in mud. It doesn't government move really slow. I understand that but at the same time we don't need a prairie street.

Yes. No. And this this is as close as I could get to the schedule but I'll bring it every two weeks. We'll know exactly where we are. um as as those uh RFQ comes in, you know, we we'll take the time. We got to score those. We got to make this, you know, fit the chapter 2269. We want to be as clean as we can because when we do go out for debt, whatever that looks like, we want it to be. And this was just opportunity for you to ask any questions like you're doing. And and is there any um

is there any need to purchase like we're obviously it's a metal building so we're going to be needing more steel and metal to purchase that today because prices fluctuation. Is that advantageous? So we can save or is it it is real possible. Okay. And

once we have especially the construction manager in place, we'll work with the architects and and the engineers that are doing all that and start looking at that list. That's where we start building that price. We'll know things that we need. We can order in advance for some of those kind of things. Um that's where we'll take advantage of of the co-ops and to buy boards. And you know, sometimes you can get some really good uh uh deals using it that way. Okay. I didn't want to put the cart before the horse, but at the same time,

I don't It's not a bad idea. It's a great idea because I've done a lot of projects, you know, co kind of messed things up, but I mean, we were a year and a half, you know, just getting parts to to do a water well, and if you get stuck, you just get stuck. Yeah. Thank you for doing this. All right. Uh, next up, number n 18, municipal courtroom court, January 2026. Miss Ducket. Good evening, mayor, council members. Um, the January expectations are 126 and the revenue was $32,72.11. Do you have any questions for municipal court?

Do you feel like you're missing anything in your department? You good? I'll let you know. We're working on that. New computer. Yes. You're getting a new computer. I need one. Thank you. Thank you, Mr. J. Uh, number 19, January 2026, police department report. Chief, may I have that report for you? Any questions? Back to answer. Uh, Chief, this time for you to brag on yourself. What's that? What compliments did you get the last couple of weeks from new residents? Oh, we're getting that from our our guys are getting those compliments from the new people who moved in. I've received subdivision.

Uh they've been adding some complaints in but the people coming in too soon sometimes in the one guy came in because they they were pulling concrete at 1:00 in the morning so he couldn't see. So, uh, the next time they went out at 5:00 a.m. because the trucks were making so much noise. And during that point, uh, our guys ended up arresting the guy who actually felt war from the US Marshall. So, he didn't get a chance to get back in his truck. So, that being said, Chief, we obviously have ordinances against foreign. Absolutely. Nor are we issuing

Yes. because uh we didn't really know until the first guy and his wife came in. Uh and one o'clock in the morning is ridiculous time to be pouring concrete, but it was uh it was one of the one of the builders over there is trying to get ahead. They've built a lot of houses over there. I was over there must been Friday, just kind of taking a look. They built a lot of houses. They've got a lot of houses sold. They almost got more houses sold, I think. So yeah, we've been we've been making a point to have our guys go through. Uh what would really happen is the people there would call dispatch and dispatch would send them to the county and then that's much longer for the county to get out. So we've informed them when they get on the phone with dispatch to advise them that they live in the city of Mont and so they've been they've been doing that. They've been pretty much given out issued some citations.

We issued the citations to the builder. Correct. Yeah. From the Yeah. And took the gentleman to jail. Yeah. Um arrests are a little bit alarming in the month of January. Is that due to holiday 16 we've ever had in a month? I wouldn't say that. It's just rest. I know. Thank you. I will say I will say the developers have been responsive to the stuff going on. Yes.

Um January 2026 development services report. Miss Tilly evening mayor also members see my report my numbers on there. You know that activity is still high. We still get plenty of requests for preliminary meetings, even just some thoughts that people might have. It doesn't even get to the preliminary meeting portion, but just ideas with some of the uh vacant lots that we have, opportunities that they see because of the growth, especially the commercial growth. So, there are a lot of people with a lot of ideas coming wanting to come into the city. And when you say outside jurisdictions, I mean, somebody thinks that they're in the city of Montgomery, but they're not, and you filled the question. Just make sure there's plenty of times where I have to clarify with them. They may have a mailing address with Montgomery and their mailing address, but they don't understand that they're not actually in our

But I also get calls from Porter and Shannonoa and everybody. Thank you, Miss Tilly. I appreciate you. 21 building official report for December 2025. Rick Hannah.

Good evening, mayor and council. Uh my report's there. Just to summarize, more activity. Uh what's surprising is these guys are failing lots of inspections. Uh one of your inspectors, the Eagle Scout, getting very frustrated going back out time after time and the same mistakes getting made. So if any of you could counsel with him, I could have my document papers ready by Thursday, take him over. Uh but it's it is a little frustrating. It's a big toll on the permit tech, all the reinspection fees. I mean, these guys are failing and they're calling for calling and making payment and wanting to schedule a reinspection again just to keep things moving. Uh as you may have noticed, HB has started vertical. They've got a concrete block going up and the steel trust is going in. The bank across the street by Wendy's is getting real close to being finished. Bunch of stuff going on in Briarly. So seems like what I understand talking to some of the builders in there that at that price point a lot of people are selecting a home to be built. So there's more contracts some of the new starts that we're adding and they got some inventory built up because people are coming in and want to buy one that's already finished. They'd rather start one lot going on. Any questions? Is this the uh platform in which to share what you shared with me before the meeting or is that something I should ask to have put on an agenda?

No, I just wanted you to be aware of of some of the issues.

Something that's definitely we need to address up front with these developers uh just to ensure that it's not repeated. So I don't know if you want to share that or I can share it council. I'm happy to mention in Briarly when the houses started getting developed, the people started putting up fences, they were called good neighbor fence, which means they've got pickets on one side and the next panel pickets on the other side. If they put a mid rail up, that creates a ladder effect. So in the future, if somebody wants to put a pool in, it makes it a difficult because you would have to go to your neighbor to correct their side of the fence for your pool to meet the building code. And I try to point this out to the builders up front, you know, raise those mid rails or whatever. We've had several emails back and forth. So, I think the consensus is on their new designs, they'll just not put the mid rail in, but the 40 or 50 houses that have fences now are going to have a problem. Same folks that that over in Cula, they're the first people want to put in a pool. So, we're trying to come up with a a means to where they can modify the fence. It won't be too expensive where they'll meet the code. So, uh, it's just

that's something to keep up top of mind and when we're meeting with developers. My my earning is when developers come in, make these presentations are always saying we want to be a good partner with the city, but it comes down to it. It's, you know, they're they're doing it for the easiest, quickest way out, and then now the homeowner in this situation's sit trying to get the fence up to code. So, thank you.

Yes, ma'am. Any else? Thank y'all. Uh 22 finance report December 2025 council um you have my cover sheet where I talk about kind of we looked at those old accounts that you have talked about um

um I did think I wanted to point out the fact that four of those counts make up half of more than half of that balance. Um, and essentially what it was is there is a developer that had a contractor that was putting in irrigation. The irrigation the accounts were set in the contractor's name, not in the developer name. And so we're working to get that resolved. It's a them situation. Uh

I will also say that we had the first round of billing with the new utility rates. We had a little couple hiccups along the way. Um but we uh have resolved that. We did have to rebuild irrigation. Um there was a flip-flop in the irrigation rate for the less than 1 in and greater than 1 in. Um, when I did my review, I swear to goodness that I looked through everything and I did. That particular piece does not come out in the report that I reviewed. No.

And so we realized it after the fact, actually realized it on the public works side when they were coding the utility bill and we're like, "Wait a minute. What what happened to the the irrigation rate?" And so that's where we caught it. We rebuild um and notified. Is that everyone? cuz I did not get the rebuild, but I know someone that's got

I got Yeah, the the irrigation piece. So, what happened is if you had a less than 1 in irrigation, you were charged a higher rate and if you had the greater than, you were charged a lower rate. So, we reversed them. Um, it took us several days to get some guidance from uh Tyler Technologies on how to handle that. there were 167 accounts impacted

and so um we finalized that on Friday emails um they were still working on sending out the emails and the paper bills yesterday. Um so but they they it has been corrected. Um we will work with anybody if we end up with an issue um you know with them not being notified or something. it wasn't as significant those that had um was like a $21 or 20 $23 difference um on the on the base rate. The consumption piece of it was fine. It's the base rate.

Any other questions about my report? Just one on page one of your at the towards the bottom under department 13 core totals and it says expense total total revenue total expenses under variance favorable unfavorable is that a typo5 and then a six cuz5 minus 6 is not 641 it's okay so you're looking at the budget report group summary Right. Is that the one you're looking at? Yes, ma'am. And

down at the bottom bottom right total revenues, total expenses be 5,443 and 6,84 and the 5 million. So if we do a 5 million minus 6 million, you should not have Can I come see what you're saying? 611. So So that information automatically comes from the system. Okay. So it might be it's just comparing because it looks like a type because these are subtracted and if you subtract from a negative number you get a bigger negative number. So

So what that's going to be is parts of these columns go from top to bottom and others these go across. Okay. So, what you are looking at here is the what I'm looking at though is if you subtract those numbers right there and it's not a typo, that's the total. It should be in I'll have to look at it, but it's what I'm saying is it it's potentially going across, not top to bottom. So, I would look at it and explain it to you and give you an explanation for it because I don't know without looking at all of the columns together. Okay. But I'm just saying it's coming straight from the the

if you subtract that from that, you should you would get this, right? But the way that this is written, it should be 11, right? But what I think assuming is that it's adding it and it should still be a negative because that's an expense.

So it's it's coming straight from the system. Yeah, it comes straight from the system. So that's why I'll have to look at it from the system. some of those whe it's a variance in real life or is it a variance in what you budgeted and so I I will look at that and I'll I will send you an explanation as to thank you where the calculations coming from. All right, any other questions? Thank you. All right, number 23, public works monthly report for December 2025. Mr. Mroy.

Good evening, Mayor and Council. You have the report in front of you and I gave you all some year end data to look at and go over just total work orders completed. We went up about 20% from 24 to 25 uh utility locates. I told you I'd provide that number to you broken down by the month and then an overall for the year five years. You see how they've they steadily increase. Uh so yeah, we're uh steadily steadily getting busier and doing more all the time. Be happy to answer any questions you have on the report or any of the any of the numbers that we're providing.

So just for clarification, I'm not trying to put salt in the community center. We have professionals doing the cleaning and you all are just doing Okay. Yep. And they're doing an excellent job. Good. Yeah. Okay. Just want to make sure that it wasn't your guys doing because I thought that's we were going to get a cleaning crew to not have your guys. Okay. Just making sure for the We actually are having them uh do uh the community center uh Farland Park and our public works office which we've been we've just slowly acquired stuff over the years. And uh So you're having you're having that that company do that? Yes, ma'am. Cuz I seen that the guys was cleaning the windows on the outside. Yeah, we did get that done. Yeah, that was part of the They're They're good with that, I bet.

Well, the original bid to clean the inside the the the outside of the windows had the screens had to be removed. Uh so we said we would handle that. So they did get that complete last week. Okay. Thank you. Thank you. All right. Number 24, utility operations monthly report for December 2025. All right. You have the report in front of you. So make statement the plants are running good. We've been working good with Mike and Eric bonding issues and doing maintenance of facilities and so we have anything else to report. Did you guys have any questions on my report? The accountability is down.

Yeah, it's doing additional flushing like we've been doing, you know, as we're getting into this year. Probably what we need to do is bump what our estimated number is on that flushing. That kind of helps balance that number a little better. a little, but um we do additional plushing during this time of year, not only because we've got the other plan online now and we've changed directions, but also just because water usage has dropped so much, you know, so we want to keep all those big names that we have out in the system that we, you know, may not have a neighborhood tied on to yet. We want to keep that flushed out and fresh. Okay. All right. Thank you very much. Thank you. Thank you.

Last but not least, 25 engineers report. Mr. Rosski.

All right. Starting page 231 of your packet. I never go past everyone else, but I will hit the highlights. Uh downtown improvements. Uh we have a meeting next Tuesday with MEDC to go over updates to that project as well as we're working on a meeting with the subcommittee. We've talked about uh to make sure everyone is involved, different stakeholders on that. As we have all of our subs kicked off, uh we have an updated layout based on the feedback that we had received when we last walked the site on putting the sidewalks on one side. So that will all get presented uh to MEC next week. Items two and three are the projects that are being funded by the cos that we just approved. Both of those are are going well. We should get final plans for those very soon. So the goal here is as soon as the funds are available soon after moving to bids on those two projects. Item four, the vision 3 edition project they had like with a lot of equipment lead time is so there's not been a lot of movement. They are mobilizing on Monday to get that installed. So they did some of the initial ground work, piping work in order to prep for it and now they have the rest of materials. They are moving on site on Monday. We get that wrapped up. Moving on the second page, the College Street project. Uh that contract is finalizing the punch list items. Uh they were out there today doing some final cleanups, saw work, etc. Uh overall, that project is is wrapping up and working through the grant administrator to make sure they have all the paperwork they need since that was funded by the grant station 10 phase two improvements. Uh so again, the contractor moved on site. They did a lot of the work. Now they're waiting on equipment. So they will move back on site around the 23rd of this month. Move a little bit quicker. Lift station

five. Uh that one we're working with your staff and attorney on a letter of credit. This is what we discussed about the payment plan with them. So I think they're close and they that will be on your next agenda. Those are our parkway water line that is substantially complete. They're addressing punch list items. Both the Buffalo Springs projects, the roadway and the improvements are well into design. The utility line utility project we expect to probably bid here in March. Simon and Lawson waterline project. Uh so this is the Superior Properties uh up on Simon Lawson. Uh we're upsizing and create a waterline loop. We open bids for that project on Thursday. So we will uh potentially after next meeting it could be the first meeting in March. Uh developer is kind of requested to slow a little bit. They're funding the project and so once we get the bids we'll present to them and bring it to you after that. Uh ATB's infrastructure is underway. The bore underneath 105 excuse me 554 has been completed. Uh they're working on sanitary and the rest of the water and sewer in that area. Plan fees. There's a lot of them. I think we have 10 or so in report right now. We sent back three today. Um or almost sent back three. Uh the KH development, which is the the two houses on College Street, uh we sent back comments through their final plot uh for it. They're pretty minor and we sent back approval on the plans for the grinder pump. And then one I do want to know because we've discussed this in the meeting before is the gas station at Lonear Parkway in Buffalo Springs. Uh so we obviously they've been on hold for a while. Uh they had requested and I think we we talked about this at a previous meeting to do retaining walls and put it right on the property line. Said you have to go up property owners. They decided not to. So instead they removing the entire back drive and putting plantings instead. So

keeping the car wash that's about car wash is in the same spot but they're not building it uh cuz it meets the building setbacks but they're not building it at this time. They're not building it. They're not. So, it's future. Um, not saying they won't, but they are not today. Fantastic.

So, there's no longer going to be because the original plans had a driveway around the back of the building. That is now gone. There's only a sidewalk to get to the back doors and then it will be a slope and then they're putting plantings in between the building and u the residents. So, uh we we have not released approval on that cuz they owe an escrow balance. So, we want that chewed up before we release final approval. All the other items are ongoing public projects or are ponds uh pictures on each uh Legacy Grove. They're about um you'll see on page five of our report. They are wrapping up or they're about 70 or so% complete painting in that section. Montgomery Bin section three. Uh they're working on a there was a They're having to do a slight redesign and reconfigure. They had a bird bath in the street. So they're adding another inlet. Uh so that can be bird bath in the street.

Bird bath in terms of where the street is holding water. Okay. So um they looked at different options. One of the options they requested was to do a valley gutter. So when you drive through you would dip. We said we did not want that. We would rather have a smooth transition. And so they're installing an inlet instead to pick up the flow versus talked about Bonear Hills. Couple other items to note is as Mike mentioned, there's a lot of activity in the city. Uh and contractors are hitting everything. Um so still stealing water.

No, I don't water theft. It's occasionally. We caught one the other day. Uh he may or may not have gone to jail. I can't remember. Yeah, they didn't thank him immediately, but I think they were they were uh looking to do a warrant to go back later in the game. So, okay. Yeah, we're still catching him. PD helps us out tremendously on it. Cheers.

For sure. So, we had a couple items hit in Hills of Town Creek section 5. Uh, that's been addressed. There was another one last Thursday night. They got hit in Brierly, the force main coming from that lift station. Uh, so that got repaired uh Thursday night, Friday morning. Those developers were paying those costs. Uh, we give them the right to fix it if they refuse or in the case of Brierly, the crew can be there for a couple days. So, we can't have the horseman down for that long. case uh did the repair between public works and wat develop. They were aware of that. Um other items tend to note uh lonear parkway expansion by the county but continuing to coordinate with them. We had emails with them today regarding utility locates. So they're still early in the process but that is still moving forward. Other than that, uh

Chris, where is uh the Kind East? So, they say some revised items. Um and we're are going through the process of reviewing. My understanding is they were coming back in March to do an update. I said they were coming back in last May. I don't know if we've seen. No, March is the latest edition. I think we've blown out all the milestones that were set forth in the very beginning. It's been well disappointing. So I can do we need them anymore. Update if you would like. I don't have any the ordinance. Well, the ordinance is back yet, but I mean I'm wondering if there's another not another way we can do the ordinances. I mean what?

Well, I wouldn't say finished. We're done with it. But part of the reason that they they we blew through our our timelines is because it was our own fault. We fired everybody that was supposed to be contacting. Well, I don't think that they were working anyway on that, but given what Kendrick he said, but um I think we've we've got it almost caught up. Back up. Okay, we're having a meeting here shortly to tie everything on the two chapters that we're working on. Those are the main chapters that that have created some issues. That was the point to have them here so we can get ahead of all of this development. Now, we're in the middle of it all and we still don't have updated ordinances.

Yeah. and we we expressed that today and so we're going to have a quick meeting. We're going to get on the same page. We're going to bring it back to whatever the workshop that you know whether it's all of council or you know combination of whatever and uh I think at that point we're good to implement the UDO and move forward. There's always going to be some touches, but sure. You say shortly, that means like next meeting, the followup meeting,

council meeting. I think we're going to do it as a workshop. So, we're going to schedule it in between because I think we need to go to planning and zoning and then come to council. And maybe that'll be the I think we'll go to planning, zoning first, touch all of that, and then bring it straight to council. And I think we're we're good. You agreed, Tilly? Sort of. She was You all have paid, Tilly?

We're We're still talking about the kids. Okay. So I have updated maps in the back showing the status of all the developments uh your uh recent uh pre-development meetings that we've had the past 30 45 days and then a map showing all the capital projects are ongoing. So Chris and I wasn't here last meeting was there any talk about a capital budget? So, there was talk about a capital budget workshop and I know Zach and staff had a conversation about timing. I don't know where that got I I can't remember the date off the top of my head, but yeah, there's one coming from.

Yeah. So, when so we we should actually he met he met with Yeah, he met with me uh to go over several things and then he was supposed to be asking sending out a message to Ruby to get send out a question on dates, possible dates. Yeah. So we're we're almost 6 months into our this year and we should have had our capital budget in October. So we're 6 months behind. Well, this is this is prep for the next budget though. So So we don't have one for this year is what you're saying. I I don't believe that. Not do a capital budget for 2026.

Well, a capital budget is really a capital plan. It's not a budget. It's really a plan that tells you what you're going to spend within that fiscal year. Absolutely. We haven't seen one. We have We don't really have any capital that was in the last fiscal year, but we will, which will be all of the stuff that they're getting ready to put in there. So, we're not spending Just I'm going to repeat what you just said to me, Brent. Please don't take this as me being condescending, but it's a little aggravating. You're telling me that we have not spent any money in capital projects in the year 2026 because that's why we don't have a budget. That's I'm sorry that's not true.

You went over the capital budget during the budget season. No, we did not. That's exactly why I'm asking for a capital budget. Didn't we have it during the budget season? So there's the combination of the the workshop that we only in relation to the bonds. That's right. I was say before the bond, right? We we we looked at it in relation to the bond projects. Most of the items on this list are developer or grant funded projects. But as far as what else what else needs to be done, no, that is the workshop that's that's coming up. The other capital the other capital item that's happening right now is with your ARPA funds.

So he's correct as far as city funds being used. These capital projects are developer funded or ARPA funded. Okay. So yes, it it really will you really see the difference when we get into road maintenance and stuff, which is part of what we're getting ready to do. And I agree that it should be at the budget season at the beginning of the budget. So you can see that it's just that we really didn't have a lot, you know, other than some stuff that Mike was going to do with the parks and, you know, those kind of things. There was nothing. We just had a road map for future and that's what the bonds were about that road map to get that. That's really where the big and all of that. Those are those are, you know, the largest projects. I hear what you're saying. I hear what you're saying.

Programming budget. Yeah. programming the capital budget into a summer conversation in advance of the budget season is easily done. I I thought this church that's on the development I thought they were going to go behind a pizza shack and they be their mouth coming in. So they have gone quiet the Nantucket development um on Lonear Parkway. Oh that one. Yeah. So on Lonear Parkway Superior Properties. So they are a portion of it we haven't seen anything final is a church would go on the so that's part of superior property so that's that's part

part of it so part of the western portion of superior properties is the multif family that's right you have the eastern strip industrial that's uh commercial zone and then that middle chunk at the end of sima Lawson is where we have heard the churches looking My understanding is that that deal has not been finalized, but that is we had this pre-development meeting with them and yeah, they they have an idea and all that, but they haven't purchased the property yet, right?

That is the same one that came to PNZ last night, wasn't it? Say it again. Wasn't that the same church that came to PNZ? Yes. And that's part of the the developers request to delay starting the the waterline project. So we'll hold the bids because they're trying to work out the deal with the church on the funding of the project. There any other questions? I'll entertain a motion. Thank you.

Sure. Because I think I think I know where we're right now. Let's do it.

If you look at page 187 in your packet, I'm going to try to help clarify. This is one of those accounting things where a negative is positive and positive is a negative. Okay. So at the top of the the page when we look at the revenues the general fund revenues original total budget and your total current budget are the same and we haven't had any budget amendments so far. Your period activity relates to the date at the top. So this is the month of December. Fiscal activity is October, November, December. To the right of that you have this variance favorable or unfavorable category. And in that on the revenue side we need to get another $5.4 million in revenue in order to meet our budgeted number. Okay. Now if we come down below each department is divided out. Same thing here. total budget, current budget, period, fiscal activity, and favorable or unfavorable in the expense portion. This means that you have that much money left to spend before you would be unfavorable. When we get down to the bottom portion, you have your expense total of all of the departments above and then it pulls the revenue from the top portion down. Okay, so in in the first column total budget, your total expense budget is 7.7 million. Your total revenue is 8.1. Our surplus at the end of the year is

441,000. Okay. When we come over to the period activity, I'm going to go to the fiscal activity. Okay. So, we've had a total expenses so far of 1.6 million and we've had total revenue of 2.7 million. So, that means we have a million dollars right now. Right. We've got a million dollars in in expenses we have not incurred. Right.

The next column, which I think is the column you're referring to, Casey, this is what is showing in order if if the city if the fiscal year ended right now, our surplus instead of being 441 mill 441,000 would be 641,000. So the negative that you're seeing there is the shortfall to get you to your budget, your revenue. The 6 million, it's not a negative because that's how much in in expenses you still have. Does that make sense? I know it seems weird. It's just that accounting thing. That's why I'm saying sometimes it's across, sometimes it's down.

I know this one is down. Yeah. That's why I, you know, Yeah. Absolutely. I'm going I know this is a down if you the the best way to look at that if is to look at page 192 which is the fund summary and it kind of takes out all of those other ins and outs. And if you look over at the side, if you look at the very top where it says general fund, all the way over the right hand side currently, if you were to end today the fiscal year, you would be 641,000 to the good. And on the right, for the left side, it says we thought we were going to get 441,000. Does that help?

Yep. Okay. Thank you. I just thought it was easier to walk you through it than it was to try that numbers. I mean, it just it just pulls them off the bottom. Yeah. It's the exact same numbers. It's just Yeah. It this just gives you a summary of all the funds, whereas the the pages preceding it give you each fund kind of by categories. Yeah. It's just I don't lose negatives when I do budgets. I Well, I trust me, I agree with that. But yeah, it's it's the way the system has to see it in order to be able to to do the ins and the outs. So, thank you. All right. You're welcome.

So, I'll entertain a motion. Make a motion to approve all the departments. Motion by Miss Langley that we approve all the departmental reports as presented. Uh seconded by Miss Fox. All those in favor accepting the departmental reports as presented say I. I. Those opposed say nay. The eyes have it. The motion carries and we'll accept all the departmental reports as presented. Next item on your agenda is executive session number 26, close session. City council will meet in close session pursuant to the provisions of chapter 551 of the Texas government code in accordance with the authority contained in a section 551.074 personnel matter city administrator. It is 737 and we will head into executive session.

Noackag was cool in here. It was cooler in there, too. But then All right. It is 8:32. We are back into open session. And uh there item 27 there is nothing to uh nothing to discuss. So we'll move on to council inquiry. Do we have any questions? I don't have an inquiry, but I do want to thank you all for Thank you very much.

Absolutely. All right. Closing agenda item 28, items to consider for placement on future agendas. Nothing. Nothing. Okay. 29. I'll entertain a motion to adjurnn. Make a motion to adjurnn. Motion by Miss Langley. Second by Miss Fox. All in favor say I. I. All right. And it's 8:30. And we will adjourn. Thank you. stand up. And I'm so