City Council - Regular Meeting

Good evening. Welcome to the December 15, 2025 meeting of the Stoer City Council. This time I will call the meeting to order and I'll ask you all stand and join us in the pledge of allegiance. I pledge allegiance to the flag of the United States of America and to the republic for it stands. One nation under God, indivisible, with liberty and justice for all. All right, counselors. First stop, the consent docket. Questions, comments, or action on the consent docket?

Motion to approve consent docket. Second. We have a motion, a second to approve consent. Please vote with the vote five to zero. The consent dock is approved. Takes us to public comment on items not scheduled for public hearing tonight. We have one local resident signed up who's a somewhat of a regular here at the city council. Ela Zenati, not quite as regular as she used to be at the city [laughter] council.

Good evening, council. Um, Elaine Zenati, 615 South Husband Street, Apartment Three. Um, I am just wanting to let you know that a little bit down further in your agenda, you are going to have a presentation done by city staff who have put a lot of time and effort into looking at our downtown area and thinking about traffic patterns and safety and what is best for our citizens as well as what's best for the downtown Stillwater. And I'm going to take you down a trip memory lane. I can remember when we opened up Zenati's Winebar in 2007. People thought we were crazy for locating downtown because at five o'clock you could throw a rock down Main Street and not hit a car. Um, fast forward to 2025 now and we now have people upset because there's not enough parking places or not enough uh too close, not they can't park close. But the other part of it is because I live downtown, I've watched um the patterns of traffic and as our downtown has gotten busier, which is fabulous. We've also gotten people to um as the stop light um stop lights um cause some crowding with um cars once the light turns red. We have people looking down on their phones. They're not paying attention to when the light turns green. Or my favorite ones that are the ones that are determined to make every light green downtown Main Street. So they will race as fast as they can. So I appreciate city staff taking a moment to look and think about what that means for the safety of our pedestrians, our business owners and things like that. And so when they changed to the blinking red lights um a few months before um I was a little hesitant about how what how that was going to make such a big impact. And last Thursday they did a wonderful presentation to those of us who live downtown as well as the businesses to kind of explain what their vision was and kind of what has happened over those few months that people have have utilized those stop lightss. The interesting thing is at a stop four-way stop. It's amazing how you don't get on your phone hopefully when you're in the car. You actually take a moment to pay attention to who is crossing the street at those intersections. You pay attention to the cars in front of you.

And I notice traffic moves a lot smoother because you're not um spending a exorbitant amount of time at a red light. I've seen more pedestrian traffic. I think people feel more comfortable driving because they're paying attention also to the cars that are stopped at the intersections. Businesses gave an opportunity to say yes, they've noticed more pedestrian traffic and people paying attention to them as as they are walking through. So, aside from the safety, the other piece of it that I think you'll be impressed with is city staff made an attempt to also make it look like it was part of downtown. We've spent a lot of time and effort to make our downtown appealing to people to come visit and stay and and shop and and do those things. So, the signage and the things that will help determine things in the road, I think is a great benefit and a wonderful addition that they're going to put to downtown. And I think it will u make people pay more attention to their traffic patterns downtown as well as pedestrians as well as make it look nice so that people want to spend time downtown and it's not just a bunch of signs causing um um some congestion in traffic. And then our most favorite thing is the roundabout. You either love it or you hate it. I was impressed with the fact that they're going to use the same stone they used for block 34 to kind of keep that um I'm up for three minutes, but anyway, thank you to the city staff for making an attempt to make our things safe downtown and I look forward to having you guys see it. Thank you.

Thank you, Elaine. Takes us to item six, public hearings. Receive public comment regarding the approval and adoption of the update to the city's comprehensive plan referred to as Envision Stillwater 2045 comprehensive plan. Henry.

Yes, sir. Um, good evening, mayor, vice mayor, counselors. Uh, my name is Henry Bubbleheimimer with development services, and tonight we're talking about Envision Stillwater. The comprehensive plan update began in 2023 when the city of Stillwater hired Fa Nichols to be our consultant to the update um of the comprehensive plan called Envision Stillwater 2045 conference of plan or envision Still Water for short. The consultants have been working with city staff and the general public to create the proposed plan for over two years now. Don Thomas and Jake Lange with FEA Nichols gave a thorough summary of the plan content and the drafting process to planning commission on November 18th. And then Don Thomas presented a summarized version of the plan content and creation to city council on December 1st, 2025. Tonight, I'm going to focus on some of the basics of a comprehensive plan, how it will be used and updated, and if you have any questions about the plan content, I can get into as much detail as you would like. Generally, a comprehensive plan is a guiding document which outlines a vision and establishes goals for Still Water for the next 20 years. A comprehensive plan is not a regulatory document, but it guides the city towards regulations that align with the comprehensive plan. A good example of that is the land development code update. The land development code is a regulatory document. It's literally full of regulations um and it's currently being updated. Envision Stillwater makes a lot of recommendations on how that code could be updated to benefit Stillwater. If the comprehensive plan were adopted tonight, we would use these recommen recommendations to guide the rewrite of the land development code. One key element that I will point out tonight is the implementation table, which is the last chapter of Envision Stillwater. Each chapter of the comprehensive plan goes into detail about the data, community input, and um past plans and policies that have shaped that chapter. Then all this data is used to create

goals for the chapter's content. The implementation table gives city council and staff clear action items that can be worked towards to make these goals a reality. For example, when a relevant action is brought to city council, city staff can reference the action items in the implementation table to show you how we are working towards fulfilling the goals set forth in the comprehensive plan. So, Envision Stillwater is a great comprehensive plan. It's not perfect um and it is intended to be a living document which can shift and change as policies and priorities are updated. With this in mind, the consultants and city staff are recommending an annual review of the comprehensive plan um so that we can make sure that the document continues to be relevant and up to date. So, adoption of the comprehensive plan is by resolution. Um that will be considered later on tonight's agenda. I and other staff are open to answer any questions if you have any.

Thank you, Henry. Counselors, any questions? This is sort of like our our budget meetings where we've talked about it for so long and then we get to the actual final step and everybody's like, "Okay, cool." Thank you. Uh, at this point, I'll open the public hearing. I don't have anyone signed up to speak on this item. Was there anyone here planning to talk to us about the comprehensive plan? Seeing no one, I will close the public hearing and we will address this more in the resolution section of the agenda. Item seven is general orders, presentation and discussion of a proposed of proposed downtown intersection improvements. Uh, no action will be taken on this item. It will just be information from staff. Brady, kick us off.

Yes. Um, thank you, council and mayor. As you'll recall, earlier this year, we had a vehicle uh significantly damage our roundabout at 10th and Maine. Um, when staff reviewed that footage of the accident, we observed um the southbound vehicle traveling at a fairly high speed. high uh clearly indicating they probably hit one, two, or probably all three green lights downtown that evening. Um the situation allowed staff to take a fresh look not only at the intersection there at 10th and Maine, but also at the three intersections of 7th, 8th, and 9th in Maine as well. Um the ultimate goal is to improve safety both for pedestrians and vehicles and to create more of a pedestrian-friendly, more shopping environment that we want our downtown to be. Um, shortly before the students left for the summer, um, as mentioned here at city council and, uh, communicated through our social media, staff proposed a flashing four-way stop pilot period to study the effects of converting those intersections 7, 8th, and 9th into four-way stops. Um, the conversions would further support kind of a downtown grid, as you may know, with block 34. We created uh four-way stops all around block 34, where there used to be just one. We've also added four-way stops at Tenth and Husband with the growth of the vibrancy of Stone Cloud and Empire Slice and the increased traffic that goes to that um area of town and downtown and as well as Tenth and Lewis. Um we've added four-way stops. So now we're uh piloting what could be a a section of downtown that is all four-way stops. Um we did observe during the pilot that there was a safer environment. Um cars were traveling at lesser speeds. Um, you know, just knowing that they have to stop at each intersection, awareness for pedestrians, much as Elena mentioned, you know, not being on their phones, they're aware of pedestrians uh coming into the crosswalks, as well as the additional uh new pedestrian signage that staff installed. Another benefit observed was

um the elimination of southbound traffic between 6th and 7th um stacking up when it was a red light, sometimes into Highway 51. And we've noticed that the four-way stops have allowed that to the traffic to to not stack and to to flow through at a a constant rate. Um, in general, citizen feedback has been very positive um in favor of the the four-way stops. Um, as Elaine mentioned, city staff did meet with the downtown merchants association and residents last week and and presented the proposed changes and the feedback was very positive. um they were uh in favor of the four-way stops and how it actually they noted how it actually makes it more efficient for vehicles as well uh to go through uh again at a lower speed. Um they did recognize as staff did that we we need further improvements. We don't you know we've been able to pilot it with the blinking lights but we want to get the proper infrastructure in place. And so I which that transitions us to Bill uh presentation tonight. I asked engineering to study each of these intersections and present recommendations for improvements that would allow for a safer environment, you know, more of that pedestrian uh shopping environment downtown. So I'll hand it off to Bill.

Thanks, Brady. And good evening. Bill Millis, director of engineering here to talk about the the plan for the intersections. And here's so um just in the the blue outline there you can see the um the downtown as defined in the comp plan and some of the some of the local landmarks and specifically we'll be talking about 7th 8th and 9th and uh signals to four-way stops. I can see now that our stop signs are on the wrong intersections but I think you all know where where we're at. Um and then also at 10th seventh, eighth, and ninth um are all very similar. So, this little um figure there would be the same at each of those intersections almost exactly. And this just shows you some of the um enhancements that uh we've we've evaluated and think will improve both the um intuitiveness of the intersection for drivers and pedestrians. That's one thing. the pos the feedback has been positive, but some people both pedestrians and drivers have said they weren't sure what to do. So, we want to make sure that it's um becomes just second nature. you know, with um three lanes north and southbound. Maybe that's what throws people off. Maybe just what they're used to doing, but we want to make it, you know, as easy as possible to understand from the cues um what to do to yield to pedestrians and for the pedestrians how to navigate the crosswalks. So, what we've got is um proposing enhanced um solar LED enhanced stop signs that are uh decorative backed and with decorative um cast iron black pedestals to fit in with the downtown and match some of the other things that we've been doing in downtown. Um there those are on the left. a couple

probably opposite corners would have street signs and then the the opposing corners would not. Um the current traffic signal locations would be replaced with block 34 style um street lights. I call that um pedestrian scale. But if you notice that the block ones around the streets are tall regular but the ones in the pedestrian areas are 14t tall. So, at at a a smaller scale and more more ambient lighting, those are also LED. Um, we intend to add um pavement legends at the stop bars, just adding the word stop to reinforce um that it's not signalized that it's a a regular four-way stop intersection. You've probably already seen the um centerline mounted pedestrian the vertical pedestrian panels telling drivers and pedestrians how to um interact in the crosswalk. And we also plan to interact inter um excuse me refresh intersection pavement markings like the stop bars and the crosswalk specifically. This figure is just um a rendering show you another view of what approximately what it would look like with the improvements that we intend or proposing. There's no questions. I'll move on to

So the stop signs have uh the lights in them. Correct. Correct. You can get um these ones just have at the corners. You can get them with a lot more lights. We didn't think that was necessary that this is more fitting for for that location. Those lights just blink. Yes. Solar powered. Um because a lot of the the locations don't have power there already. So in an order to be more um more costefficient. A lot of these will be solar probably most of them will be solar powered and they'll blink 24/7. Correct. Okay.

Dusted on. I I think they make can be I think that you can adjust them. Our tent was um because of the solar power and not to use up all the energy just have it dusted on but we can look I think you can switch a setting in them and maybe make them go 247. Okay. I believe they're also the ones we were looking at were dimmable. You guys found some that could be you can tone down the light a little bit. Yes. Make them appropriate. Yep.

Yep. 10th Avenue. This um figure has a lot more going on in it. Um but similar at the corners on each of the highlands. Um we propose 14T block 34 style street lights. Um and then all the the I don't know pink the pink dots are those same. We've deployed them at 7th, 8th, and 9th, but our intent there would be to also put the pedestrian warnings at the crosswalks at 10th. Um, and then all the blue um blue dots are embedded pavement markers. They're LED lights, so uh um solar, so they don't need power. They're embedded in the pavement. Um, you can see that all except at the east and west leg are on an island. So, while they are drivable and intended to be snowplowable, we know they're not 100% snowplowable. So, all of them except for those are on an island and thus protected most of the time from traffic. Um, and again, refresh the roadway striping here. um crosswalks and you can barely see them, the little triangles which they call sharks teeth to help drivers um better navigate the roundabout and yield to traffic within the circle. That's um Brady mentioned our meeting with the downtown merchants and we did have a lot of um it was a good meeting with also with some good input and so another thing that we'll be looking at here is um further evaluating the signage and existing payment marking to just make it abundantly clear for improve the the understanding of how to navigate the roundabout. both to yield

to pedestrians um and to yield to the traffic in the circle, but not to just stop and wait. Good luck. Thank you. And here we have a rendering those um the embedded lights here look kind of big, but that's just to make them u visible. Those really are, you know, just barely humped above the surface once they're once they're embedded. And those two kind of constant flash dusted on. They'll just blink on and off. Yes, I think those will flash um 24/7.

I think 24/7. So the um segue to the next slide there in the middle you can see the the uh statue feature and this is just a a rendering. Um we have an architect working on it. Um, so it may look a little bit different by the time they're done, but to advise us on um construction drawings so that we can bid out um construction of the actual pedestal. We've got um as Brady mentioned, the the ability to to build up speed and the damage that's been done by the um handful of times that it's been hit. You know, our intent was to armor it so that it doesn't lose every time. Um and as mentioned this is the block 34 style stone. Um the vendors for that stone have the ability to miter the edges so that we can make it more round to fit the shape of that of the uh that center medium for the roundabout. The plans will include lighting and some plantings with irrigation for um you know drought resistant but something to enhance um the statue and the and the roundabout feature. Another thing that we will include both at or all three at 8, 9th and 10th um there are some spots that need what we call full depth repair. Remember, we have an annual contract. Um, and so all three of those need attention, and this is a good time to to bring those up to par as well, specifically at the crosswalks um at 8th and 9th to improve the pedestrian traversability. Um, but that'll be that's intended to be part of this program as well. We would um intend to phase the

deployment because we're going to try to do as much as we can with in-house forces to save money. And so based on acquiring the the devices, this part the wall will be bid out. So you'll see it kind of phased out. Obviously the you know some of the pedestrian signs are already there. Um we mentioned the meeting that went well. We've briefed TPAC on this multiple times. Um gotten good input and support from them and I think that's um be glad to try to answer any questions or or take more input. Thank you, Bill. Counselors, any questions?

So, Bill, what's the cost estimate to do all this at 10th versus take it all out and make it a four-way stop like 7th, 8th, and 9th? Uh we have not um completed estimating all the costs part of it. It's it's been um an evolutionary design and figuring out what we need on all the different pieces. Some things like the the decorative stop lines, stop stop signs with embedded lights didn't exist. So, it took a lot of searching to to find them. So, anyway, point being that we don't have a hard cost estimate for the total program yet, and we did not evaluate um removal at all.

Okay. Well, I've driven on roundabouts all over the country and frankly in different parts of the world. I don't like this roundabout. It's too small. The visibility is obstructed by the statue in the middle of it. I think it's pretty, but I think it's ill advised. I'll have a hard time voting for a plan that includes the roundabout. Understood. Is there lighting planned for with respect to the roundabout? Is there lighting? I can't I can't remember right now if it currently is lit the statue is the statue lit with any sort of like uplighting now and would it be uplit in

it was yes and and so um sorry if I didn't say that but we would we would plan to include lighting up lit on the statue and quite possibly lighting up lit on the wall itself you know we've got the um around the edge of that median but I would think that we'd have it too on the wall itself so it'd be better lit at night because that's that's part of the effort here is to um you know make it stand out and make it very visible day and night. Yeah,

I would say just in terms of the four-way stops, I actually have appreciated those as well. I think um they've made things um oddly less less congested because you're not waiting for stop lights. And I would also say, I know when we first started this, it was I think towards the end of the spring semester or first of the summer and there was some push back on, we're not really seeing what it's going to be like until students are back. And so I've appreciated that we've had this going the entire semester during homecoming, during football games, during Glock 34 opening. And so we really do, I think, get a have gotten a good picture of what it's like and that it does um seem to work fairly well even when there's heavy traffic. Thanks for mentioning that. The the pilot the timing of the pilot was intentional. We wanted to do it during the summer at first with lower traffic levels um just in case there were unattended unintended consequences that hopefully those consequences would be mitigated and then once that worked appeared to work well then try it you know all out in this during this fall.

I do think I really appreciate the thought put into some of the design as well. It's a kind of a a functional glow up for downtown. So that's um I think really nice as well, making sure that we're keeping some of the design and as well as the function for our community. Did it So I'm trying to remember if at each of the I guess at all four of these intersections are we have would would there be four new um street lights? Yes, sir.

In each corner of all four. Okay. Right. That's that's good. I think the was down there a couple weekends ago in the dark and I think what do we have three existing street lights on each block between seventh and eighth like along the I know we're not talking about the middle of the blocks but it's not as bright down there as it as it should be agreed you know especially in the winter

when you know it's dark at 536 and we've got people down there this that lighting those intersections better will be um will be really helpful, I think, safety-wise for sure, but also just more inviting to be down there and and feel like, you know, there's things are open. Uh because it it did feel a little dark. My wife wants us to hang lights across the street. Oh, like I think the distance is pretty far on most of those buildings, but um I do I I love the idea of,

you know, trying to address these sort of functional concerns uh with some um beautifification efforts at the same time, which which this seems to to address. I know we're not supposed to have any semi-trail trucks on Main Street, but we do delivery trucks. And I think they're pretty good. They know how to get they know how to navigate and not have to come around the circle, but once in a while you get someone makes a right turn off of six onto Main Street and they're stuck there. They got to get off somehow and have to go around the circle. Is this circle big enough to allow one of the smaller semi-truckss get around it? I know our jeweler right there who is on the uh on the traffic circle got several pictures of trucks running into into the circle damaging it and u delivering the city. I I don't know how much followup there's been from those but he's a staunch advocate against having the circle there because of that reason.

Okay. I know it's it's not sized for a for a tractor trailer, but I believe it is for anything smaller than that. With the small 18 wheelers, I I don't know. We're we are going to look into um because I've heard that I don't know if it's some mapping apps or old systems, you know, because that main street was a highway 50 years ago still send drivers that way. Um, we're going to look into having, you know, are there ways to have it not be identified as a truck route? It's It's not on one of our It's not one of our truck routes, right? But see how we can might be able to reinforce that.

I've I've seen more than once a truck come down sixth and make a right turn on Maine and Okay, once he's done it, even if he realizes I shouldn't have done it, what's he do? I mean, there's just no way out besides to try to navigate around the circle or make a right turn and take out the sign on the corner somewhere. Yeah. I don't know how to to stop that completely, but we're going to see what we can do to lessen the lessen the incidents. Okay. Thanks.

All right. Well, what's the plan on bringing back uh the next step here? Well, I mean, uh I think, you know, uh based on some of the comments, I think we'll need some guidance on uh the roundabout, you know, um restoring it. Um with a, you know, greater uh luminance, more light, uh more awareness, uh more of the improvements to that inter intersection. specifically, we can bring back um an evaluation on the cost to put it back to a four-way stop if the council would like to look at that option and take action in the future that we can bring that back.

I think it'd be helpful too to understand, you know, is it is it a standard size? Is it undersized? Is it, you know, for where it is? I mean certainly you see much larger roundabouts where you're circulating much bigger volumes of traffic. Um but from in terms of a traffic calming device in that area I I just would be good to know if that's if it was undersized to begin with or like for where it is is it normal. I can answer that partly. the um

I wasn't here at the time, but what I've been told is it does meet the MUTCD guidelines, but that the inner circle that median is the smallest acceptable diameter. Um because we had considered other trying to widen the lane, but we couldn't take any lane out of the middle. Um and I believe the outsides are acceptable, but I don't know that for, you know, the outside edges. I don't know that for certain. It's definitely um it would have been nice if it was bigger. So small but meets standards. Correct.

I mean I think if we're going to talk about, you know, keeping it or not keeping it, the cost will certainly be a factor. So, I mean, I think we'd certainly see

would like to see what the um investments would be to enhance it versus uh just turn it into the same sort of intersection we're talking about at 7th, 8th, and 9th. Um you know, okay. I I'm personally a fan. I I like it. I think it does what it's supposed to do, which is keep semi-truckss off of partly keep semi-truckss, slow down traffic. Um it's a centerpiece. It's got it's got a lot of um value to downtown that's not just traffic related. Um but you know it's not a sacred object. So you know we I' I'd be interested to see what the costs look like from what the options are.

Okay. We'll do that. Staff will bring back uh estimates for both options and bring it back to council. Thank you. All right. That takes us to item 8, resolutions. AA is resolution number CC-2025-33 along with SUA-2025-10, a resolution setting water and sewer capacity fees and water tie-own fees in accordance with the store municipal code.

So this resolution and the next one um for your consideration are related and you will also see sister resol resolutions on the Stillwater Utilities Authority agenda as well. um community uh development staff identified a need to um set water capacity fees, sewer capacity fees and water tie-on fees um for uh water meter sizes of 8 in, 10 in and 12 in in connection with uh development applications received. So the only thing that changes in these resolutions is on the chart for water capacity fees and sewer capacity fees. They have added a capacity fee for an 8, 10, and a 12 in. And in the section for water tie-own fees, they've established a water tie-on fee for those larger size water meters. And approval of this resolution just establishes those. Development services is going to do a comprehensive um cost study on all of their fees. They've not done this at this time. They've just based these fees at on based on the formula currently used for the others.

So they're to we did not have the fees at all for sizes for these sizes. That's correct. We're putting them in place based on the fees we already have in place and then we'll do a comprehensive study at some point on what if there needs to be adjustment. Yes. Okay. Counselors, any questions about the resolution? Is there action on resolution CC-2025-33? Motion to adopt resolution number CC-2025-33. Second. We have a motion and a second to adopt resolution. Please vote.

Resolution adopted with a vote of 5 to zero. Item B is resolution number CC-2025-34 along with SUA-2025-11, a resolution adopting the revised rate structure for water and wastewater utility services, providing for subsequent rate increases, and providing an effective date. So, same story with this resolution. Um, a almost identical resolution was passed in 2023. The only change is on the attachment to the resolution. It establishes a base charge for water rates and wastewater rates for those larger meter sizes 8, 10, and 12. Councilor's questions or action on the resolution.

Motion to adopt resolution CC-2025-34. Second. A motion a second. Please vote. [snorts] Vote 5 to zero. Resolution is adopted. Item C is resolution number CC-2025-35. a resolution approving and adopting envision Stillwater 2045 as the comprehensive plan of the city of Stillwater, Oklahoma. I don't think we need much explanation on this one. Councilor's questions, comments, or

I would just echo your comments about we do get to a point where it's a little uneventful as we approve it, but I would just want to thank the advisory committee, the city manager's office, everyone that was involved in this because it is a tremendous amount of work that has been in process for multiple years now. Um, so just a big big thank you to everyone that has worked towards this moment where we get to approve it. Absolutely. Is that a motion? That is a motion to adopt resolution CC-2025-35. Second motion and a second to adopt. Please vote.

We have a vote of five to zero. That resolution is adopted. Item D is resolution number CC-2025-36. a resol resolution of the Stoer city council approving the submission of a film friendly certification application to participate in the Oklahoma film friendly community program through the state of Oklahoma film and music office and authorizing the city manager to execute all necessary documents for film friendly certification.

So the Oklahoma film and music office has implemented a film friendly program. So, this is a certification program that the city can apply for to get a film friendly designation um for our community. Uh since 2021, employment in the state's film industry and um film and TV business throughout the state has significantly increased. For every dollar in incentives, productions spend $3.33 in Oklahoma. So, typically an independent production can spend anywhere from $300,000 to a million dollars locally. So by obtaining a film friendly certification, it can increase both community engagement opportunities for local businesses and residents and tourism and visibility by featuring Stillwater locations and films which can help attract visitors and investors. So um approval of this resolution would authorize the submission of the certification application. Uh that is essentially step one. It also authorizes the city manager to sign anything necessary in connection with that application. Um and then additional approvals for permits and other um uh film friendly policies um would be brought to you for further action at a later date.

Counselors, questions or action on the resolution. It's really cool. We had a film happening in in Stillwater this this week, actually yesterday. I know a lot of my daughter's friends were there as extras in the [clears throat] community. Um, on a personal note, I have a future filmmaker in my family. So, I love to see that we would be a a film friendly community. So, um, I would if any I don't know if anybody else have any comments, but I'd love to make a motion. If not, move forward. I move adoption of resolution number CC-2025-36.

Second. We have a motion and a second to adopt the resolution. Please vote. The resolution is adopted with a vote of 5 to zero. Item E is resolution number CC-2025-37, a resolution declaring the eligibility of the city of Stillwater to submit an application to the Oklahoma Department of Transportation for use of transportation alternatives programs funds set forth by the infrastructure investment and jobs act for the third phase of the Railstora project from 3rd Avenue to 12th Avenue. Assures sufficient assures sufficient funding for operation and maintenance of the life of the project. Assures that the city of Stillwater will have title or permanent easement for the project by the time of the project letting authorizing the mayor vice mayor to sign the grant application and related documents necessary to secure funding and complete the project and approving a budget amendment to appropriate funds for the required local match.

So, the city of Stillwater has um entered into a lease agreement um with ODOT for interim trail use and real banking. um in July for interim trail use by the city. This is the resolution for a grant application for the third phase of rails to trails project from third avenue to 12th Avenue. It's a proposed um 72 mile ADA compliant hard surface trail um which would be the third of three planned phases necessary to connect um and complete the existing Cameoka trail system. The total project costs are uh 1,589,695. Did I say that right? I think I did. Um and the anticipated cost share of the project is as follows. ODOT grant funds 1.2 million city of Stillwater um would have no less than 20% local match required um 389,695 um so um approval of this resol resolution authorizes um submitting an application to ODOT for the transportation alternative program funds grant in the amount of 1.2 million. It assures Oklahoma um department of transportation that there is sufficient funding for the operation and maintenance of the third phase of rails to trails project. It also um authorizes the mayor or the vice mayor to sign any application documents necessary to secure funding and complete the project and also approves the budget amendment appropriating funds [clears throat] for the local match

councilors. Does the local match have to be um can it be inind or does it have to be actual dollars? actual well for this grant application has to be actual dollars. We have to uh go ahead and secure those funds and procure. Yeah. Yeah. So it's not like you can't use kind of inlue inind where you like use staff time to support that and use that as part of your match. Yeah. Yeah. It's got to be funds and we've identified in the budget amendments that were included in the agenda uh transportation fees. So this isn't the 260. This is a transportation fees which are dedicated to capacity enhancements. Um, and so expansion of the network. Awesome. I move adoption of resolution CC2025-37.

Second. We have a motion, a second. Please vote. The resolution is adopted with a vote of 5 to zero. Takes us to item nine, ordinances. On second read, we have ordinance 3586, an ordinance reszoning attractive land located at 7-Eleven South Ramsey Street from small lot single family residential to two family multif family counselors. Motion to adopt ordinance number 3586. Second. A motion a second to adopt. Please vote.

Vote of five to zero. Ordinance 3586 is adopted. On second read, we have ordinance 3587, an ordinance reszoning attractive land located at 998 South Murphy Street from small lot single family residential and commercial and commercial general to commercial general counselors. Motion to adopt ordinance number 3587. Second.

We have a motion to second. Please vote with a vote of 5 to 0. Ordinance 3587 is adopted. And on second read, we have ordinance 3589, an ordinance amending chapter 23, land development code, article 6, land use classifications, to amend or to add a setback exception in division 3, residential districts, section 23-136 through section 23-142 and 23.144. Division 4, commercial districts, section 23-150 through 23-153. Division 5, Industrial Districts, sections 23-160 through 23-161. and division 6 agriculture district public district and university district section 23-170 counselors

motion to adopt ordinance number 3589 second we have a motion and second please vote ordinance 3589 is adopted with a vote of 5 to zero item 10 on uh is appointments on the transportation advisor transportation projects advisory committee we have an open seat and an application from Dustin McDonald to fill that seat. I will move that we appoint uh Dustin McDonald to the transportation projects advisory committee. Second with a motion to second. Please vote.

We vote five to zero. Dustin McDonald is appointed to the TAC Transportation Projects Advisory Committee. We appreciate his willingness to serve on that committee. Reports from the officers in the board. Miss Carley. Nothing to report. Mr. Moore.

Yes. Uh, you can celebrate the holidays in Still Water by shopping, dining, and staying local. Um, now through January 4th, every $50 you spend earns one entry into the 2025 Fly Home for the Holidays giveaway. You can win gift cards for American Airlines and travel through Stillwater Regional Airport. Um, for details on how to enter and more information, go to visitwater.org. Also, plan to join the fun at SWO for the holidays on December 18th, which is coming up soon from 5:30 to 7 PM at our airport in the main terminal. This free community celebration will feature photos with Santa, awesome, uh, hot chocolate, and plenty of holiday cheer. Uh, please don't forget to enter for a chance to win one of five $100 American Airlines gift cards courtesy of our friends at Visit Stillwater. So, it's a fun event. Um, I think this is the third or fourth year we've been doing this and it's just it's a it's a a neat time to go out and celebrate our airport. [clears throat]

That's great. Thank you, Vice Mayor Jleski.

Still Water Community United will have their annual Unity event to commemorate the life and legacy of Dr. Martin Luther King Jr. on Monday, January 19th. The commemoration kicks off with an optional march at 5:30 p.m. from Southern Woods Park to Mount Zion Baptist Church. The program will begin at Mount Zion at 6 PM. Everyone is invited to join as we celebrate Dr. King's dream and continue the journey. For more information, go to visit stillwater.org. Please also note that city offices will be closed in observance of Dr. Martin Luther King Jr. on Monday, January 19th. Trash and recycling and yard waste will be collected as usual. Always a really great event. It is. Councelor Hawkins,

save the date, Thursday, January 29th, and join us for our annual meet your legislators event from 6:00 to 8:00 p.m. at the Stillwater Public Library. This is a great opportunity to ask questions, build relationships, and share concerns with your legislators before the second regular session of the 60th legislature begins on Monday, February 2nd. Many thanks to the Stillwater League of Women Voters and the Friends of the Stillwater Public Library for hosting this event. Hope to see you there. This is um also a great event. Always educational, always kind of gives you a heads up of what's going to be going on in the legislative session. What was the date of that again? January 29th. All right. Did I say something different?

No, no. I was just I thought you said the 26th, uh which is a city council meeting day, so that would be bad for us.

Thank you, council clerk. T the season for joy, cheer, and possible severe weather. Remember to have multiple ways to receive warnings and alerts to help protect you and your family. Follow City of Stillwater Emergency Management on Facebook and sign up to receive alerts at stillwater.gov/sema. Director Rob Hill and his team continuously monitor the weather and remain in communications with the National Weather Service of Norman. Be safe and weather aware all year long. Very important reminder. Thank you, Councelor Harden. City offices will be closed Thursday, December 25th and Thursday, January 1st for Christmas and for New Year's Day, respectively. Please remember waste management calendars adjusted for these holidays. For the weeks of Christmas and New Year's, normal trash and recycling will be delayed one day. For example, if your normal trash pickup is Thursday, it will be moved to Friday. If your normal pickup is Friday, it move be moved to Saturday. For more info and collection schedule, go to stillwater.gov/wastemanagement. Thank you very much. I will uh give you the reminder that as we're moving into this season of giving, we want to take a moment to recognize the important role of the United Way of Payne County and its and its role in strengthening our community. United Way of Payne County is the city's selected nonprofit partner because of its broad reach and strong connections with local organizations that support youth services, crisis assistance, food security, mental health, senior care, and more. Their work touches the lives of our neighbors, families, and colleagues. We hope that you'll join many of our staff in considering a gift to the United Way of Payne County. Every contribution, no matter the size, adds up to make a meaningful impact in Stillwater. Many thanks to Ruth Caverns and her team for the important work that they do every day on behalf of our community. And for more, you can go to unitedwaypangount.org. This has been a big year for the United Way here in Still Water. We've had a lot of uh lot of work that they've been able to do and u starting back in March with

our wildfires and uh helping to collect the funds that were uh distributed to those affected. Um we've been reminding folks that if you gave to the United Way as part of the wildfire release relief efforts that money went directly to families affected and not to the United Way agencies that the annual campaign that they run supports. And so we would uh always encourage folks to um to give again to the United Way to help support the United Way agencies that that they um that do such great work in our community. Anything further on the city council agenda? Is there a motion to adjurnn? So moved. Second.

We have a motion and a second to adjurnn the city council. Please vote. With a vote of five to zero, the store city council is now adjourned. At this time, I'll call to order the Stowater Utilities Authority meeting for December 15, 2025. On the consent docket, we had a request from staff to remove item C uh to bring that back at a later meeting. Are there other questions, comments, or action on the remaining consent docket items? Motion to approve the consent docket with the removal of item C.

Second. The motion is second. Please vote. We vote five to zero. the consent docket minus item C is approved. Uh number five is resolutions resolution CC- excuse me SUA-2025-10 a resolution setting water and sewer capacity fees and water tie on fees in accordance with the store municipal code assist resolution of the city council resolution questions comments or action on the resolution I move adoption of or of resolution CSUA 2025-10 second

we have a motion and a second to adopt the resolution please vote We vote a 5-0 resolution SUA 2025-10 is adopted. Item B is resolution SUA2-2025-11, a resolution adopting the revised rate structure for water and wastewater utility services providing for subsequent rate increases and providing an effective date. Trustees motion to adopt um or resolution SUA 2025-11.

Second. A motion, a second, please vote. The vote of 5 to zero resolution SUA-2025-11 is adopted. Any reports from the officers of board? Is there a motion to adjurnn? So moved. Second. We have a motion and a second. Please vote. With a vote of 5 to zero, the store utilities authority is now adjourned. And that concludes our meetings for the year. Thank you all for being here.