Board of Directors - Regular Meeting

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Good afternoon. I want to welcome everyone to our city of Little Rock board of directors agenda meeting. U setting the agenda for our March 3rd board meeting. Any questions on our consent agenda or modification? Seeing none, any questions on our U public hearing items, planning items, I'm sorry. Director Wrick, Vice Mayor Wy,

I need to back up. What is the M3 resolution for? M3. Let me

Director W. In October, the board made an appointment of a person to uh the PC pan lake recreational improvement district as a commissioner. Uh it was then brought out that there didn't seem to be a vacancy and between that and some other issues we found out that uh they have not followed statutory requirements that had taken effect by that time. So the appointment of uh the commissioner in October needs to be set aside and we need to make sure that steps are followed or have been followed for a proper appointment.

Okay. Um I I talked with um they secured an attorney and um it's my understanding that the attorney and um Lynette had spoken and that they had followed the proper steps. So why is this coming up at this time?

Well, I think you're getting a fanciful discussion as to what occurred because Lynette's written a very detailed memorandum to show me that it has not been followed and all if they can show us that they gave notice to every applicant and uh how did that happen? If they can show us that they gave notice to every single property owner within the district uh and that the action was taken appropriately, then uh repeal won't be necessary. But that none of that has been provided. And I really don't think Miss Perez has said everything's okay since she's been saying for some time that it's not.

Okay. Well, that's the word just today. I got that word today. So, um, that's why I'm a little bit confused and surprised that it's coming up today. There are two people [clears throat] involved. Both of them needed the same things done. One for the continuation of a term, one for the appointment to a new term. This resolution is for the appointment of a new person to a new term. And we have no indication that that was done. As to the second one, uh we don't have any proof of that yet and we need to know that proof, but the first one still needs to be set aside.

Okay. So, um we approved somebody um in October and so you're saying that that person we need to resend that ordinance that approved her. Yes. And you say you have no information on the um documentation or how no proof of service on every uh member of the improvement district which is every property owner uh announcing when the meeting would be and what it would be about every property owner. That's what the new statute says. And when did it go into effect? In August. So, is this new information for us as well?

Uh, yes. Okay. [laughter] Interesting. Uh, to follow up, we're sending notification out from our office that this is on the agenda, the reason, and the information that we're interested in. Okay. So, we this this happened in August. A new statute happened in August. the no the statute was approved in March or April. It took effect in August. This occurred in September and October. But we the statute applied to it and it wasn't followed.

All right. I'm sure we'll get into it more. I just need some explanation for them. Th this is one of the problems we have with a lot of these recreational districts is they get created typically for a pretty focused purpose, but they don't want to hire legal counsel. And so then when you find out that the rules have not been followed, they have to undo and redo things. Okay. Well, I'm sure we'll get into it on Tuesday. And this is going to come up for discussion on Tuesday, right? the repeal just to remove the commissioner or

if between now and Tuesday I get all the documents that the original appointment was done correctly then yes this will just be the repeal. If I don't then we're going to need to tell them to go do the right thing. So you're saying all the residents in the district? No, I didn't say that. The general assembly said that. But that's what the new law says. all the residents in in the district. It's all property owners or all I think it's all property owners, but I right now what I don't remember if a husband and wife own a property, I think usually notice to one would take care of both. That's what I'm not clear on. So, is that done in a petition form?

No, it's done in a notice form the way you would for a meeting. and uh or what we do is uh it's supposed to be by letter uh and one done. Okay. So, are you going to outline that for us between now and Tuesday as what the rules are? Yes, sir. Okay. And then I'll I'll quit asking questions. Thank you,

Director Eco. Yes. I have a question for public works on item number five. Good afternoon. Hi. On this, is this going to be in front of the lady's house that we've all visited so often lately? No, ma'am. This is another project for the targeted community development. It is south of that property, but we do have a project that we're designing uh that you're talking about. We have a public involvement meeting for that on the 19th of March. A public meeting on the 19th of March. Yes, ma'am. For that project.

Make sure that all those neighbors that we've been visiting with for the last year and a half gets notified. Yes. Okay. Thank you. Thank You're welcome.

Director Compus. Uh, [clears throat] two things. I'd like to add M1 and M2 to the consent agenda. I don't have a issue with that. That's fine. Okay. And then the second thing is I just conferred with the city manager and the attorney and the road diet for Cumberland will be on the agenda will be there to vote on next week. Is that correct? That's correct. Okay,

Director Capurus had asked for that uh at the last meeting. We've worked with public works. We've got a draft [clears throat] and we've just got one or two more steps to take it through and then we'll send it out to y'all. Director Phillips. Uh thank you, Mayor. My my question is about M3 as well. Um I just want to make sure I have clarity. one. Um, obviously this was a hot issue for those residents out there. Have they been notified yet that we're voting on this next week? No, they're going to be getting uh detailed notice from us tomorrow.

Okay. Uh, with that time frame and turnaround, um, is there a reason we need to vote on this next week or can we postpone this so we make sure that those people have enough time to attend the meeting? If they're not serving correctly, then they don't need to be serving at all and they need to be able to get action taken. I'm not sure that I'm not sure how that answers my question. Do we need to vote?

If you had a legislator who wasn't uh legally [snorts] sitting, then they couldn't vote on something. If you had a vote that was decided by the improperly sitting legislator, it wouldn't be a valid vote. There are things that the improvement district needs to be able to do as they get ready for the spring. They've got three commissioners um and they'll be able to take some actions and you won't have a question as to the validity of a vote which could then delay it for however long lawyers can lock it up.

Do do you know if they're meeting before our meeting on the I guess would be the 17th. I just don't want people to say, "Hey, I found out if notice went out on Wednesday, I got it Friday, the meeting was on Tuesday, I couldn't make arrangements to be here and then we're dealing with that issue." I just want to make sure people have adequate time to prepare to appear.

And I think that's a very good concern to have. They will be getting the notice by email, by regular mail, and by phone call. Let me let me make sure that I'm clear because I don't want I may move to defer this, but I just want to make sure I'm understanding. Do you know if there's any vote that they're pending to take or any action that's pending right now that if we don't resolve this next Tuesday would slow up that process? What I've gotten is phone calls from the people that because the question is there, they're afraid to even meet and take a vote. Okay, understood. Thank you,

Director Hines. Yes, this question's on number eight. Uh, guess this is for public works. What's the breakdown on the cost of these from the chassis to the dump bodies and what what what vehicles are we buying and where are the dump bodies coming from and all that good stuff? Hey, good afternoon. I'm I'm Walter from Fleet. Willie is not able to attend today. This is for the uh for the trucks themselves, the chassis and their freight liners from Rush Truck Center. Okay. And then where are the dumb bodies coming from?

A hillbuild. Okay. All right. U can you give me I'd like a breakdown on what we're paying for the chassis and what we're paying for the dump bodies. Okay. Thank you. All right, Vice Mayor W. Thank you, Mayor. I'm back on item number three. I want to make sure that it's held separate since we don't have any information on it yet and the citizens haven't been notified. So, I want to make sure it's separate, not on consent on M3. Yes. Director Hines, are we are we on group items?

We can't. Yeah. Uh I think this questions for Brad. Um items 12 and 13. Are those the ones that were deferred the latter part of last year? Yes, sir. They were. No problem. That's all. Yeah, that's what it looked like. I just wanted to make sure. So Yes, sir. Thanks. We're all in accordance with the adjoining land owners. I guess they've agreed to terms. Oh, one landowner. Okay. Yeah. Oh, there you go. Yes, sir. We We are I didn't see you there, Mr. F. Just snuck in. All right, Director Phillips.

Yes, Mayor. Back to M3 just for a point of clarity from um our city attorney. Um if there was a desire to defer this two weeks, I would have to wait to do that to next make that motion next week. Correct. Right.

All right. Thank you. That's all I had, Mayor. All right. Any questions on the public hearing items. All right. Uh seeing no other questions being a journ yet. Can we start going back and having discussions after this meeting about issues about issues? Yes, we Well, we've never stopped.

I know, but I there's I'll have to ask you some other things I'd like to start considering to talk about. Okay. With especially the insurance and how we're going to do it. We need to really start talking about that now with the way things are going. We'll do. And so if we can get John to come up Sure. give us some thoughts. Just give me a call. We we'll get it figured out. Okay. Very good. All right. Any more questions before we adjourn? Any more questions before we adjourn? Meeting a journ. [music]

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