Town Board - Regular Meeting

Good thing maybe worked on might have found your signature. Oh, cool. Great. That sounded less than great. Hi, Jim. How are you? Doing great. You picture my video? Yeah. Do you want me to do it? Sure. How are you? Already told me no. Well, it was supposed to be able to turn on from here. Oh, because it disconnected. I got it now. You got it because it took me on. No, I I got it. Yeah. Look at that. It blanked out for me. So,

wonderful that it's 1999 here. We got it figured out. We're amazed when we see a camera where one for Patty too. Ya. They're killing the old veterans park. Um Peter go. Everybody got one? Yep. Okay. This the number three. Yeah. You all set? Yeah, we're live. We're good.

We're good. Okay. Like to call town board workshop number seven to order. Have the clerk note that all council members are present. Um start off with agenda review. Things on the agenda. There were two items that we wanted to add uh suspend the rules for. Y they were they were distributed separately from our packet. So I I would like to kick that back to one item. Um the item being the uh potential hire of a um uh real property appraiser

that I would like to move forward with. The other one I was just on the phone with the applicant. Uh that's why I was late and there's a couple things that we need to mop up. So he promised me be this week and we will get that all mpped up. So, um I talked to a couple of the the uh uh department heads here and everybody's kind of on the same page. So, we should be able to straighten it out. We just got to do a couple of things yet. So, if everybody's okay, we will ask to suspend the rules after unfinished business about this uh real property appraiser, which is a replacement for uh an employee that's going to retire. Um I got one uh agenda update uh 201 baseline is that uh planning board

Yep. thing uh I was checking with Bob his recommendation is that the board reaffirm see the the negative deck in the motion just for avoidance of that. Also too, it's not on the planning board uh determination, but uh an RPZ will be required because there's not one there currently and with the extra uses, it seems to be more and more. So, he's already uh fired that shot to them basically. Both of them too.

Yep. Okay. So, that will be a thing. Um the other thing I guess I'd like to talk about real quick before we get out of the agenda review is um uh create a PO7 information technology position. I think um I think the the couple's job uh um descriptions have been circulated um and Kellyanne, does anybody have any uh want to have any discussion on that or not really? Do we need a 40hour a week person? Really? Well, I

mean, this we're talking when you go 40 hours, we're talking retirement, healthcare. You take a $50,000 employee, it makes them $100,000. Add it all up. I get it. Do we have 40 hours of work for the sake of continuity dealing with advisory boards and all the deal doing plus a Facebook page and websites and all that? I think so because I'm bumped and not have to stress about the technology, but since I'm the only one capable of handling it, I think I might be going in that boat. It hasn't affected me very much. No. And I haven't haven't heard I haven't had any stress at all over. Life's good, right, Den? Yeah. I haven't felt any stress since I've been here. The biggest thing I see the building access stuff, you know,

the advisor boards being able to get in is, you know, you come to sit for the meeting and the door won't isn't unlocked and you're holding it open. Kevin, we can get that person to be here for the meetings for the most part to settle the tech up and not have it rely on the town board or volunteer. It's I think if we hire them with a with part of their position having some open end other things and other grades because we have we always have determined. Yeah, we always have an open door that we can never and then we can't find someone to do a widget that takes four or five hours a week as long as we can keep adding to this. That's my job description. The words instead of me emotional support

on technical technical issues. I'm like, well, maybe that's not true. Um because everybody goes, it doesn't work. I don't know what to do. You know, so what are we which direction are we going? Because there were kind of two directions outlined. One is the dayto-day my computer's not starting. Correct. And the other is the other there's a technical GSS system and the well so the other one's a higher level one we were looking more at the lower level. Okay. Entry one. Doesn't links take care of my computer start.

Exactly. We wouldn't expect her to run a project like DSS but being able to make the cards and issue the cards and change the entry policies that I would expect. Yeah. Yeah. So the day-to-day yes but not the high level and to be honest with you to leazison the town's needs to links right so somebody could actually talk to talk that's the high level when we need it as it goes to links or

yeah right so I think we we had a higher level player before and uh I I think maybe he was too high um I I think it was so I think we were paying for something we didn't exactly need or I think or the computer operator one seems to be um a little bit more in line with what we actually need and go figure it's cheaper. So, but we expected that from him. Yeah. Anticipating that it would just be higher level, but the reality of it is everyone needed lower level. But then again, it's a it's a it's an ask, you know. So, financially,

we're not paying him. So, the money is not far off for this year, but it's going to be like Dan said, it's now you're in a package, now you're in paying full-time. Will they be a union employee? Um, probably. sense whether the person had previously like the work is previously two ways it gets there one do exact session this is pretty straightforward black and white law if it if the work was previously done by somebody in the union so I'm not sure to what extent well depends there may be some things that my only concern is managing websites and other duties as described are we going to bump into CSA says oh other duties don't qualif that's not another duty

and even even if not then the Second way it gets in is they could just ask if the person they could either make a petition with herb or a person could effectively elect to become a member of the union as a process to get them in. That doesn't mean that we have to necessarily pay their a particular wage or benefit but it does mean that their terms and conditions of employment would be something we'd have to negotiate. Say we hire unless they're confidential. It could also be dependent. It's a big like if they manage our system. Don't you have another position in your office? I have part of one. I have a part-time one. Yeah.

Um that we left there in case we had to plug any holes. That's kind of our that's our gauze to to fix a leak. Um I you know again physicians vacated and I know what we were paying and we're not a we're not looking at a big delta here. Um, but it's going to have to be something we own forever. And I just uh uh I want to make sure and I kind of said this last time, but I'm going to reiterate. I want everybody to be comfortable with it because it's once we start, it's not going to go away. So, what if we find out eight months down the road that there is just not enough to fill this position? Can we roll it to a part-time job? Is we as a town board have the authority to say this is only a part-time position? We we overestimated the amount of time you would need. Can I do that with somebody else?

Yes. I'm just making sure that we have the authority to do it if they join a union. That was a union position. We were going to do it anyways. Yeah. Oh, that's right. Isn't it easier to take it from part to full? You say start a part way more, especially someone that commits their career to it and then they find out a lotified to take the position. So, I think you're part time for zooms and for $20 an hour with no benefits. You want to find somebody who wants it as a job who's going to be here to provide the type of continuity we want. You get what you paid for. Yeah. Even Aaron was getting paid way more than what we'd be paying somebody. And yeah, he put should not have been doing the things he was doing.

Yeah. But the other concern too is this low-level thing. It's a stepping stone, right? They're going to come in, learn some stuff, municipal, and then adios. Well, this stuff's all on a So, it's not a civil service title. So, I mean, they're coming in under a title expectation and right financial expectation goes with that title. But yeah, I mean anything could have for sure. For sure. M. You asked me what to write a list and tell you what the crystal would spend 40 hours doing today. I probably wouldn't do it, but I bet two weeks into the guy being there, we would have no problem filling that list. As somebody who, like I said, who's worked

with Aaron, with Christian, with those guys to try and fill some of these holes. So, are we any closer to that or are we still not sure what we want to do? Yeah, it sounds like we're all in agreement. What should be the position? But before she posts starts going through the list, we'll need to know is this with as tight as our budget was last year, every time we had a full-time employee, that's roughly 100 grand. No matter where you have no matter where you start, we have right now currently we have Aaron's salary in the budget. We have a budget for the half a position that he had that we're not going to need. Right?

So between those two, we're more than more thanly cover it. Then last year we did use that position at least for a time being. Right. Right. So as long as we can add to their plate and we don't we're not I'm not doing it. That's not my job description kind of a scenario. Oh, is there we can make it into like a confidential Yeah, it depends what we do. That's duties based. So, you mean just from it'd be confidential if it uh you know, for example, is doing cost outs for labor negotiations or otherwise helping to helping on the on the HR side of the equation

which it could because it's a fair year. Would Link's responsibilities increase if if this is a low-level position? Are we going to need more from Lynx than we're contracted at? So, we haven't been doing what we should with Lynx, right? Oh, Aaron was taking over some stuff that there's probably more Lynx's job. So, it would actually bring everything back into focus. When they thought we were bringing the HR person, they expect us to bring in somebody like what we're looking at. So, not somebody like Aaron that was going to try and not try, but he was going to work at the higher level stuff. You know,

when I sat in on that meeting, that turnover meeting with um Kevin and Aaron, Kevin made a statement that their contract covered certain items and some of these items we were looking at them for, they are certainly capable of doing, but it would be out of contract cost. Yeah. Some of it we need to confirm what three prices today. 75 bucks is like low level 75 an hour when you need them. So we're only paying as needed. Um then there was if there was two two higher prices 265 we had in that's just everything.

But he said he could find us a lower level $75 an hour kind of guy which we'd only use them as we need. Karen Karen mentioned that same thing. She said that they'd provide them five five hours a week or something like that. That's kind of what we're contracted at now. Well, no, they said they would they would be able to do five, six hours a week, a $75. What are we contracted for now? I don't I was trying to pull it up.

It's their services plus an hourly rate. There are certain services. Yeah, but certain services are covered completely and a certain number of hours are covered as part of the contract and once you go over that, it is subject to an hourly rate. Sounds great. So, we just want to make sure that when we do this new position, that contract's adjusted to we're not paying double or we're not getting in. Lower the level or whatever it is. If this person takes up most of the stuff that Lynx is normally doing, then yeah, lower to emergency

with just simple, you know, basic troubleshooting tickets. If that's going to go to him, then yeah, we'd have to adjust that links. Is that something we can do since we're in a contract contract? Can we change the Yeah, the links contract, but I think it was the the hourly the the alle cart stuff by the hour was always like, you know, there's no minimum we could use it or not as much as you wanted to. Um, I have to I was just trying to pull up the contract. I found an old one, but I sure I have the most recent on there, so I have to track it down with Patty. Well, here's again, openly I admit I'm not the IT councilman,

but how how do we go from links at four or five hours a week to Tom says we have 40 hours of of possible work. That that's a huge disparity. We need to figure out what's the real number. I mean, if Tom thinks four to five hours a week isn't going to come close to being enough to do the stuff that we expect everybody else to do. And if somebody else wants to step up and do it, by all means, somebody else can take it on. But it'll take very little time. We were uh we were we were paying Aaron at least 20 hours a week, if not more. And there's a lot of things that we actually went backwards on and he didn't have time to do the stuff that we wanted him to do,

right? He was doing more of the high level stuff, which was great. On paper, I like links, but but if we can't if if they're not they're not going to be able to get us what we need, we need to find something in between with a fix. Are you looking for a person that's going to be here for advisory boards to make sure there's an ideal world? Yes, because workshops and I miss a couple of meetings. What the four of you plan to do? Well, I mean, I don't know what's going on. Somebody's coming in with that's a serious flex job, right? 40 hours a week, four of them or six of them, that's they know it going into it. Yeah. So, I don't think, believe me,

kids my age, you try to get somebody into the office before 9:00 a.m., they'll probably appreciate the ability to roll in at 11:00 a couple days a week because they have to stay late for Yeah. board meeting. Yeah. So, advisory board meetings, liaison start and and but in a perfect world, just have them there to do it. We don't have to worry about it all. We can come here and be a leazison and not have to worry about the tech because at the end of the day, Dan's here, but if something goes wrong, what good is Dan going to be? No, we just don't I just don't film the meeting. I think Okay. And we're in violation of our own law. You don't have advisory boards every night of the week. Every week. No, the technology.

It adds up for an employee to be at every lesson. They know that's what the parameters are when we start meeting. I'm not battling the flex hours. Of course, now we've got somebody that can't get their computer started at 8:30 in the morning, but yet we have an advisory board meeting at 7 at night. I'm not battling that. It's or questioning that. It's the whole picture and all the links to the backup. We I still use Nick for a whole bunch of stuff.

Yeah. I just wanted to understand more like what you were looking for them to be here. Well, if the board doesn't have an appetite to support this, then we can we can certainly table or if they want to do more research, that's fine, too. Um, I know that everybody's a little bit angst last meeting because we had a fresh uh resignation. Um, but if you want to if you want to back off and wait a wait another cycle and think about it and talk to a few more people, I don't have a problem with that. You guys, have you guys interviewed people? Do we have do we have a name? No, we have not called up for a list. Okay. Cuz we didn't know which list to call for. Yeah. You know, so I I think we've all determined that that computer operator is probably the list we would call for. We have not called for it yet because we wanted town board to be comfortable with it before we wasted our time.

I'm not opposed to it. I'm just questioning what the parameters are going to be. Yeah. Yeah. I definitely think it needs to be lower level because our I mean we saw the demand for that while Aaron was here. Yep. There a huge demand for website updates and keep it updated. That's we're far behind in that. I think that's gaining some ground though. Don's been working pretty diligently with that. But there's some of it's getting information to her which falls to Yeah. But there's like there's just things that don't work, you know? Right.

Like cameras that don't work and TVs that don't work and things disappear and it's like, okay, I can't get them this. How come? How come I can't use this printer? Uh, I don't know. you know, so we'll put a ticket in for it and wait a couple days for links to show up and see if we can make the printer work. So again, it's I'm not trying to Is that I mean, so I've never asked links for anything. Is that how they're not like you put a ticket in and you instantly get a phone call? They're not waiting out the front door for us to call. So it's not if they're here, you can grab tickets urgency. Yeah. If you submit it as urgent, then it gets treated as urgent. If you say that it doesn't have a high level of need, then they'll they'll put it on the lower.

It has a scale and you determine whether you want it immediately or immediately. Why wouldn't everyone pick? Everything I want is an emergency. Yeah. I mean, that's the way I live my life. I wait till the last have problems using the ticket system, but we also haven't been using it for the last thing I want to do is push everybody. I want everybody to be comfortable with it. If we're not comfortable yet, let's table it. So the IT guy would also be managing the the problem we're having with connections out at the senior center. They would basically be the go they need to get that problem troubleshoot it and work with links to implement whatever if it's a big level fix like that.

I I'm not a fan of adding a full person but I I'm a fan of moving forward on this because as long as this board has the stomach of saying hey you know what we hired full-time it's only a part-time job we roll it back. The problem is, will this board ever roll it back if it's not a full-time job? I sometimes when I have a stomach to tell a guy, it's a part-time job after we figure it out. I I don't mind moving forward. But if in six months this this person doesn't have 40 hours of work week, we have to do we can't continue to pay a guy 40 hours of taxpayers money. It's not 40 hours of work. Disagree. I mean, so I Well, right now there I don't want to ruin someone's life. You know, they they're excited for it. But also,

can we set it up that we do it that way? Do we want everybody's on probation, right? It's a new position. We have to figure this out. Yeah. No, we're we're we're uh breaking new trail here. So, the flexibility is going to be the key because the the advisory board stuff's going to be in the evenings. Yeah. Parttime's 19 hours a week, right? Anything more than that's not part time. Correct. Here's what I'm willing to do is pull the list, interview, and if we don't have a candidate that's going to fill it, then we can move from there. But if we don't decide today to at least pull the list, we're another meeting behind.

I I agree. So, if you if we're looking to go somewhere down this down this rabbit hole, then we need to get this. I mean, I'm more of a part-time guy, but but if we have to go full and scale it back, I I'm willing to get there because we are just two weeks, two weeks, two weeks behind every time we I don't you guys want to pull the list and hire somebody and you can find somebody that's qualified and someone's going to start part-time. That's fine with me. I have no doubt that we're going to bring them in and in a few weeks you're gonna tell them, "Okay, it's time to make you fulltime." Yeah. That'd be a great I think the biggest thing will be you're going to have a lot of trouble finding someone to take a different caliber of player.

Again, I mean, when you talk about if you hire somebody part-time, you're probably never going to put the town in a position to be able to renegotiate a contract with Blinks and rely more on the in-house to to justify that because when you're looking for somebody to be the first level of troubleshooting, if they're not here every day, then that's not going to happen. people are still going to go to links because it's always is this one of the two days that so and so is here I don't know so I'm just going to go to links and you know so your thought process is eventually we eliminate links or make them just like the number of hours that they designate to troubleshooting if we have somebody in house taking the first swing of that stuff the number of tickets that can't be resolved

before they make it to links is going to go down. So you're saying we a portion of this person's salary could be paid from a reduction in service from links eventually. Yeah, that would be the goal for Roman and Dave and then a portion of what we were already spending because we don't need to we had the others that we've got. Yeah. So between Aaron and Lynx it might just be a dimminimous cost change and we get a fulltime employee. You guys stop using big words. I could feel confused. I definitely think we should um we have to move forward and capacity. So there'll be a motion to request uh uh HR to pull the civil service list.

Yeah. Create a 17 or a computer operator. That's what it'll be. Oh, that's going to be upstairs. That's the lower level position. And if we don't like it, we don't we got to move forward. We're not two weeks behind for pulling the list. You don't you don't know what you're going to really be open to to the interview anyway. Part time thing. You write a list with part times. Yeah. So, no, I think that's I think that's right, Tom. I think we should get that way. Um, anything else on the agenda anybody would like to talk about? Oh, just I I did talk to Karen about uh the historian and she was uncomfortable raising it now and she would rather budget for it for next year. Okay.

Anyone has I'm fine with that. Like I said, Jod wasn't asking for anything. Okay. So, that's just a budget a budget uh request for next year. Okay. So, if we pass that tonight, then I'll put it on the agenda. Okay. That's fine. We It's on under unfinished business. I don't think we need to pass anything. We just redo the budget next when we do the budget matter to the board. Just get it off to get to the board. Yeah, I know. Come on. We can all vote for if she's she said she's uncomfortable, but we can still vote for it. If she's uncomfortable over $2,500, we got much bigger problems. So, how about we just if you want to vote for it, I'm fine with that, too. Okay.

Anything else on the agenda? Anyone? Huh? Okay, moving on. Advisory board review. Anyone? I have um I had EDAB. Okay. But it was after it was after the deadline for the um workshop agenda. I just have some questions about procedures. So, they are ready to go through their second year of the electric box art project. Get that out right.

And um they have money in their budget. They made a motion for approval of up to $1,000 for this project. They also approved up to three boxes for this year. What is the procedure with this? It's in their budget. Do we do I need to put that on just make us aware? That's what I thought. It just goes upstairs and and and they pay it out. Okay. So, like what what Justin gave me all of his receipts. I went and asked um it on the line Jackie and she helped me fill it out and then I signed it and we're good. Board it'll it'll be part of the audit. It'll end up in the audit under EDA

because their particular budget is kind of funny with that extra 25,000. I wanted to make sure I was setting the right precedent there. So that as an update, they are kicking that off. They set their parameters, picked three boxes. Um so you'll see information hit our community for that. Um the other thing we talked about was special um event and took back the desire of the board for them to lay out their plan and proposal and kind of give a guesstimatement of cost that would be involved and they're working on that. Um another meeting's been been formed for that. I think there my suggestion um as I think we all agreed is to involve some of the players on the town that already have some um events in play if we're going to focus on ecourism like parks and wreck and all those programs. So the committee would grow outside of EDAB.

That's the only one I've had next uh meeting. Okay. Okay. Um I had CAB after we had the battery thing. Um, we talked a little bit about that. They, um, gave their suggestions um, for the property maintenance law, which I thought were excellent. They further defined stuff to kind of protect, right? Make sure that we're not, you know, sending notices out for things that are specifically conservation based and that nature. So, I included them in here with their definitions.

And second, uh, TAB, we had Mr. Daniels came and and gave his his talk. Mr. West was here for that. Also, their big push is a um county legislator Kahushian passed a resolution or Konian, I'm not sure how to pronounce. We know him. We know who he is. Um that supports doing something with parks. It's unclear what it was. uh they were asking us to to push for traffic safety to push for a roundabout or many roundabouts and so on and so forth. Nonetheless, I contacted um who's Mike?

Kuan and uh he sent me his resolution which at that point I guess they were asking for stop signs. So his resolution is for stop signs. Then they came to us asking for roundabout um fourway stop. Yeah, four-way stop. So I kicked all that back to traffic safety. They're going to make their recommendation at the next meeting. Okay. Also, we're still working on the ebike law. We're we're close to having something to distribute to the board. Okay. Um it's pretty much there. Yep. And that's all I got. Okay. And you got I did not meet with any of my my egg is on Thursday of this week. Okay.

So, if you guys we're kicking that law around, hopefully we can get I appreciate Yeah. Both of you guys have taught shield. You guys can get your if you if you don't have them tonight, uh we're meeting on Thursday. Any red line concerns you have on this log, get them to me so we can incorporate them. As the next meeting, we're hoping to bring something with your concerns. You okay, and your concerns I read my ears quite a bit. So I don't think I'll send an email tomorrow. It still has to go through the process, right? Once so once we put it, we got a couple process a couple times. But it's going to go for a public hearing.

That's that's my thing. At some point here, we got to put something out there for people to comment on. Keep kicking it for months and months and months. Was last time we got almost to the finish line and then our lawyer on some things that were concerning board. I said you brought I said we were That's what I'm saying. We did go all the way to the finish line with this thing. So I haven't seen Makes sense. You brought concerns up. I'm just saying. Um I guess you said last meeting there was a red line. I haven't actually seen that. I just went through the changes that that you've sent and Sheila sent. Those were already with the red lines. That's part that's where it was right and I don't even think Tom that we have concerns. It's for me it's I want it clearly stated.

Well Thursday to the meeting if you're available 10 o'clock Thursday morning. Okay. Because uh a morning meeting. Yeah. No break day. Oh, nice. Have to fix my hair and everything, but um 10 o'clock in the morning. Okay. Uh I come here. It's on Zoom, too. If you want to Zoom, I I'll come here. Okay. Like, but that's it for I don't And the library met while I was gone. They did find out I didn't have a library card, so I'm in trouble. Get a library card. Yeah, I heard that's more or less going to go. Okay. Except the library card. Yeah. I don't know what they're doing with coins still. It's it's being kicked around. Yeah, they were working on putting together some stuff.

I understand. You covered the planning board meeting.

Yes, I covered the planning board meeting. That's the only one I went to. Um the one submission was obviously okay for the change of use. Um again, engineering requested an RPZ. Um so, uh that and they obviously talked a little bit more about the property maintenance law, which has been kind of an ongoing thing. Um, they seem to at at that point have a lot more problems than solutions. I told them I wanted to see some solutions, not some problems. Let's work on fixing this. I'm looking forward to putting this stuff that Cab came up with in front of them and saying this is going to answer a lot of your questions. Now, how do you feel and do you have anything to add from here? So, uh, that'll probably be good that and they want to know what we're doing about a secretary for the planning. So, I don't know. I It sounds like Ron is trying to hire somebody for Bob. So, let that person be this. That's what I'm piecing together.

Yeah. Uh I was talking to Pete today. Peter, I don't would we have to amend the law to Seems to make sense to me. If we can get somebody in house to do the photo copies and circulate the agendas, why can't the planning board have a secretary just like all of the other boards that just takes meeting notes that doesn't have to come in spend time cutting vouchers that gets a vote? Even a member of the board. Yeah. just takes notes like all the other boards and the a town employee will put together the agendas and circulate them to the planning board members because that way we're always going to have a degree of continuity. We got lucky with

we kind of agreed that that was going to be part of Bob's new hire's responsibilities. I don't know if it's Bob's new hire. It's going to be Well, that's the problem is that the applications all go there. Some of them also go there. So that one's pointing a finger at one because Bob goes to the planning board, right? Or do they both go to planning board? There is always somebody there enforcement office. Sometimes the engineer knows if there's something that has engineering problems. There is always a code enforcement office wreck there. Building department, I guess. So, can I throw something in? I don't care who it is. We just need a solution.

Okay. So, at the EDAB meeting, um, I have not pulled up the recording. have to go in the master to get it to see if it's set up. But Corey showed me that we can do transcripts and minutes off of Zoom off of what we're currently doing. I use Cocoa Notes and I love that. I've been using that for probably a year. That really does a nice job. For a doctor, like silk notes for a doctor. It just records everything. It's AI that it's AI. You have to go back. You have to kind you have to be at the meeting and understand what's going on. But you do have a transcript that you know if there was a motion made or something that you can use too. That's my point. That's an added thing,

right? And that then a member of the planning board can just be a secretary, one of the members. It doesn't need to be somebody else that we're secretary for cap, right? Like I I mean Peter, is that something that that we can make work or is it something? Yeah, but I mean do bear in mind that determinations they make while the recommendations to the town board, you know, do have a place in legal process, they actually have to be real solid. So somebody who does it has to, you know, it's an important role. It's a different board than our normal Yeah. Yeah, it seems like their correspondent is a lot more, you know, not just we talked about the roof,

right? But the other problem is finding somebody who's going to be willing to do all that stuff and still be qualified. At least the person on the board has a vested interest and is paying attention. Like I said, we hit the jackpot with our lean. Thank you. Paid attention and did it for 30 years continuously and we had one person who came and went. We could hire somebody else tomorrow who's awesome for two years and they're gone and we're right back at square one doing this. I think shifts it to we have some control over the preparation of the agendas and stuff like that.

Well, same truth whoever the secretary is, it's not as important the discussion as it is the motion and the vote and a planning board. I mean they can discuss as much as they want but isn't it most important the transcription is motion 2 x and the vote is 3 to2. Sometimes the rationale is important. I mean think of the resolutions that you approve from the planning board. They're often imposing new conditions. this setback has to be here. The site plan should do whatever. But even our minutes of our town board meetings don't have those details. But those they do ultimately because like if you approve the recommendation of the planning board, I mean sometimes think of those recommendations. They've got like eight parts under them. It's in the minutes. You mean the packet that we get in

the packet that you get from them with their resolution like their meeting minutes has like the findings or the elements of the resolution. It's it sometimes has more than speculations will be on there. Same as yours. Think of like resolutions that you guys where there's something that's important that you resolve to do. You might just say motion to to adopt the resolution as drafted. But if you read the resolution drafted, it might be, you know, something that's CBA and planning board both need those details. I guess I'll say this. Yeah, but ZBA doesn't have a separate voucher separately, do they? I'm just talking about an employee. Yeah, an employee. I'll stop speaking now. Thanks, guys.

But it just And guess what? We haven't had to deal with these issues in the ZBA because who was it? Who's doing it before Robin? It was before my it went way back. It's like Liz Wil did it. I can think like either way, it's an employee. There's going to be there's going to be a degree of continuity and things are we can't afford to have this happen and stuff get lost in translation when we're looking for a new planning board secretary. That's right. That's why I thought it was perfect to put it under Bob's new hire because they told Rhonda I asked Rhonda when they hired her she said they zoning board would be part of my job and I knew when they hired me that I'd have to do the zoning board. Same thing with Kim. She knew she would have to do architectural review board.

Right. So we so we hire boss and say it's part of your job planning board period. I mean it why why is this so difficult? I think it's simple. It's we just have to get we have problem with that to build a list and hire someone. He's dragging his feet and hire someone. Well then it becomes a full-time or a part-time position. Bob's Yeah, we authorize him a full-time clerk. It becomes part of our job. Trying to If you're fine with fulltime then I don't think that's an issue. Didn't we authorize in a budget Pete? Sure. Yeah. Does he need full-time? Because it can be a part-time position and still include that one meeting a month. Yeah. But then I'm pretty sure that the budget was a full cler. Say it. What did I say? Ron.

No mumbling. No. No. I was being a smartass. That's okay. Go ahead. Don't change now. I'm not gonna get better. You actually realizing you're doing it now. Proud of you. Got a lot of weight. That's I mean that to me that was the easiest cat forward. Yeah. I let's I didn't hear any debate to the otherwise I know we authorized it and nobody has ever talked about it. I know Bob didn't know about it. I I told him yeah that's what we agreed on. What know that he was authorizing to be the planning board. Well certainly the last thing that should be happening is Ron shouldn't be hiring a secretary for Bob. It seems planning to hire he was just telling Kellyanne to pull the list for Bob

and I'm not completely sold that it all belongs to an engineering either but we can not all belongs there Pete but that that the person employee can have there and can walk across the halls work together like you said Kim has a board Rhonda has a board and so whoever the mystery person will have a board I personally think all three of them should be trained on all three things and they should all cover each other That's even better. Yeah. Stop talking. Oh my god. Stop talking. Sorry. Let's get three wheels rolling. Yeah. Right. Yeah. So, let's let's instruct Bob to pull the West Hires guy and get our planning board. He's not going to pull it. We'll hire him. We'll hire. Perfect. I'll talk I'll tell him tomorrow.

Okay. Well, that was a great advisory board. Yeah. There you go. Put it on the list and we talk about it for hours. I'll tell Bob in the morning. Um, number three, property donation. I passed that around beginning of the meeting. I don't need a answer on this now. Read through it. This was given to me. Somebody was looking to donate property to the town. Um, it's something that we were their we were their chosen recipient. Recipient. Wow. Um, it's actually uh once landlocked, but it's landlocked to former Acquest property.

Did you mark it town of GI? Is that what it is? Yeah. Or is it Shiki? Mason's is Mason. Oh, Mason's is the is the name of it. We already have the other one. Yep. We had no other one before. Well, it didn't take them to update that map, huh? Mhm. No, that didn't pretty quick. Anyways, that's the property. I have a feeling they typed that there, but yeah, um saying basic. So, next meeting, let's discuss whether you want us receive that or not. So, this this was kind of just a distribution when a downside. We could talk about it last time, but right, why wouldn't we?

Uh number four, budget impact uh of New York State payments discussion. So, I don't know if you remember last year and and maybe you dug in deeper with it, but there was that issue where there was a retiree that New York State and decided to sell us with a $200,000 bill uh towards the end of the year last year. So, it was paid out, but uh our new highway superintendent didn't know anything about it. It came out of the highway budget because it was a highway employee.

So, talking to Kelly, it looks like the only thing that wasn't paid from that rollover was about $50,000 worth of equipment. Um, so it's not a he's not getting a $200,000 hit, but I just wanted to make sure the board's aware because he's got a lot of plans that he planned with his budget and that 50,000 might be problem come the end of the year. So, got his healthy reserve fund, he should be okay. Uh, but I think it's also important that he's inheriting a problem and not mismanaging his budget when it gets to there. So, no, that way we're all aware that it's not just uh Yep. not paying attention kind of stuff. Yep. Okay. Um, number five, egg law.

We kind of already discussed that one where we all are on that. There's a meeting Thursday. Speak now or speak then or ever hold your peace. That's going to change again. So, yeah. Get it out to public hearing. Get it out to the boards. There's going to be a whole lot of opinions. Yeah. Um, recreation storage building. This is what we talked about during budget and what I wanted to do is not let it slip that that that building they supposedly can't put stuff in because of reasons um for health reasons whatever portion building. Yeah. I don't get your map

there. I went down and talked to uh to the recreation said where where would you want to put this? And then since we we had a little discussion before you got here it seems like nobody wants to invest in a in a six-f figureure building on this property. So may maybe we want to put it in vets park. Maybe we want to put on another piece of town property of sunset. What's that? End of sunset. Right by

we do have property there now. Uh I'm just saying uh we put 100 or we put $75,000 aside which with what's going on with the utility costs, I don't know if we're going to be robbing Peter to pay Paul anyway. But if you want to move forward and build the building, I think we should pick a site. Um, talk to the highway superintendent about pouring the concrete. He said his guys would do it. That would that would make the concrete cost around 15 grand. Talked to a developer and said the building package around 30 grand and then the uh the cost to put it up. So, we could get it put up relatively within the 100,000 mark, but we had to pick our property. And

how big of a building did you say? It was 30 30 by 60 is the same same size as that shelter, but 12 ft high versus 8 ft high that that they built out there already. Um, they said it would be used partially by parks. Uh, they got parks has stuff they're going to be jamming in there, too. Uh, that's what I was just going to say is despite my comments there potentially make it worthwhile is that park still uses a big chunk of that building for storage, particularly offseason storage. So, there would potentially be a use for it long term, but I hear I said putting any money into

Well, they asked for 150 to fix that building where they put the stuff in now. And I think we all agreed during budget, you could build a pole barn for 100 grand or so and it'd be a smarter path than fixing a crappy building which is not really designed for storage anyway in a in a spot that we've been looking for a way out of. My bigger issue. Yeah, we keep I don't care where we put it, but I think we need to even if we stop using the the you know officially the facilities in there, we're are going to get rid of the Nike base. No. Unlikely. So So what if we shutter the offices? We still would use the maintenance building or whatever. Why wouldn't we? Cuz they're blowing down. Well, this would be a new one, so it wouldn't fall down theoretically.

Well, again, if there was land to buy Veterans Park, it's more that's fine with me. But again, I don't know that that would even I mean, that would make some sense from a parks perspective, but from a wreck perspective for Joe, not so much because now you've got them four miles away from the stuff that he So, doesn't wreck normally use the parks when for our summer programs anyway? my time. I mean, they want they want storage at again. I went there and asked him storage at D. He just got a shed built at Vets and now he's asking for another one. So, no 15.

So, we put the whole barn up. We can repurpose that shed. No, because the one at the one in Bets is for the sports craze program in the summer primarily because they had pods dropped in the summer to store the stuff to run the sports grace program for the six weeks over summer. But well, I don't think it's a bad idea. So, so far we have uh I mean the concrete's around 15 grand, the building's around 30, so we're looking at 45 right there. And we have 75 set aside. Now again, this all goes to hell if our if our heat if our electric bills just kick the crap out of us and we have to pull money

out of these budgets to pay our bills. So, everyone's have to understand if we have to put things on hold this year. I I'm just saying if we don't have to put things on hold, I'd like to get it done uh sooner rather than later because of that building being issued. But you're saying total 75? No, I don't know what the total is going to be. Uh we haven't got the manpower. That's for the building and material cuz last time we bought all the materials and no labor and and no labor. But concrete costs at $22 20 I think it was 44 square and it was like $220 a square. So it's around 15 grand in concrete and but the labor I won't say it's free but it's going to be the highway guys a day out of the highway guys to do work.

That's the cheapest way we could ever do it. Right. Absolutely. So all we and and the contractor I talked to obviously he knows he has to bid on it but I talked to Brian he said the best thing to do is let me get it framed uh have the stone there and then they can do the concrete even in the fall in the pouring rain because it's got a roof over it. Mhm. Um so he's the one that gave me the price for the building. Uh what we don't know is the price for labor and he asked what she tell you for the building around 30 grand for materials. Materials only

materials. But that's it clear panels on the top so there wouldn't so for and then we still have to deal with electricity but we can put electricity in next year it I mean I don't know how how much probably throwing conduit beforehand but there's he said there's power close to there's some out there right he said that's the closest place to power that's why lights on the basketball court right at some point at some point that's why he picked it because he said there's power already there so it's just I mean But first, we have to decide whether we're going to spend that money. And if we are, then I'll continue to move forward if you want me to.

Well, we can talk bad about face all we want. We're never abandoning it. That's exactly. We have to start doing something like that. It'll be a storage facility for everything. We still there's a need there and there's concerns with that. fixing that storage area doesn't make any sense to me at least. Well, I'll just keep keep plugging away then. Uh I'll as soon I'll get a labor cost and the next meeting we'll have I'll have a labor cost and you guys can make a we can make a decision from there forward because that's the only thing we're missing in the puzzle is the labor cost. We have the land. Well, it's going to be round about, right? Because we put it out for bid. We're not going to know what bid, right? Well, actually, if it's on

if he comes in with if he comes in with a rough If it's on, he did the I think he I think the shelter was 35. Yeah. Well, 35 laboring. He didn't have all of the material for that, did he? So, I recall you did it in two budget years, right? You ordered the material. The one we had everything for I know what you're talking about. Years ago was 30 grand in labor. The one that we didn't have stuff over was closer to 40, I think. Yeah, I was say that was like, but we had mostly like 95% of it. All right. Well, I'll bring back better I'll bring back better numbers. The materials were left over and we used it. Okay.

Yeah. I'll bring back complete numbers and then once we get it, we'll in the budget 75 I think because he asked for 75 in the budget. 75 or 90, I don't remember. I thought it was we cut it in half, right? It was 150 and we said, "Why are we budgeting 150 for treatment?" And I think we cut it in half. Okay. Close. Good luck. What? 75. See what your numbers look like. If we want to use that money for something else. Oh, I'm just I I can be I don't Next year we'll do it. I'm just trying to live in reality. If it's as bad as Joel claims it is, no matter what, tell them to get a pod there. We need to get stuff out there and get this stuff out and get it in there so it's protected and nobody's going in. Stuff needs to get out of there.

I don't want to do is rob Peter to pay Paul. So that's why I'm asking if we only how much? It's like a couple hundred bucks a month I think which to buy us time to figure this out especially like I said with huge electricity cost that even if we set it aside we may be in accountant is uncomfortable over paying $2,500 to the historian. I so I think a pod is appropriate to get that stuff out of there. I don't think we're actually know the real as a as a how bad it really is till we tear into it. You can't tear into it because it's full of stuff. Yeah. So it's a stop gap for now.

I mean I I I understand your point. Uh is it actually viable? Does it make sense? Um, I think it probably does long term because even the the maintenance building that parks does use is not in great shape and you're going to keep machines there for the trails and stuff. You have a finished half that building is finished with a bathroom. Which one? The one that's leaking. I know, but I'm talking the one store stuff. The one that parks uses. Yeah. No, I'm talking about the building that's actually leaking. Well, the bathroom. What I'll do is between now and the next meeting, I'll get a ballpark figure for labor and then we can decide what we want to put out the bid because then I'll have our concrete costs, our building costs, and our guesstimated labor costs. And if we think we can do it,

see how parks and w are doing on the budget because maybe if we got 75% aside from the wreck budget, something the parts that they're not using and they can they're going to share the facility, right? If they can find a way to pull a little bit out of wait for the numbers. What about the pod? Do we do we do that now? Do we ask you to get things out of the danger zone? Complaining about it for five months. It hasn't ordered it yet. So, well, if this were to go in a certain direction, I'm looking at May that's being under construction if we all agree on it. Yeah, it can it can happen that fast. Wait till the next meeting then this is being May June. I'm sorry, Pete. May June.

This was a topic discussion during meetings in July. There still is some solution, right? Stuff needs to come out of the building though, right? It's in a danger. Last maybe a month ago, we talked whoever fixed the roof before we're supposed to go find out why it's still leaking. They can get on the roof, right? You can't you can't really follow it. So, you get inside the building. Get in and take some of the ceiling. Once you start taking the ceiling out, they're done. Once you start taking the ceiling out, you can't stop. That's where the good stuff is. That's why we said just condemn that they're going to be done. The last people who worked on it have retired by now.

All right. Sorry. Well, I'll get the rest of the members and we can decide next week. I think I think we'll be happy. I I do. Okay then. Uh I think this next thing might be executive session. Dan, I don't I don't know. I don't think so. I don't think so. Maybe you can shut me up as I start talking. I'll tell you what. Why don't we take care of this wastewater issue thing first? Okay. Um, I think we've all we've all heard from Tim and I think if it's looting a plant to that degree, it's appropriate that he postpone or suspend us taking in any uh port waste. So, I think I don't we don't need a law for it. We don't need a motion. We just tell him, "Yeah, if that's what it's going to be, that's what it's going to be."

I told the last meeting that Peter said that you're running the plant if you don't want to take it because it's an ad adverse effect of a plant. You just say no. Now, if an operator can come in uh a business operator with a different model where they're not going to do what they're doing and they're going to use a different chemical and they're going to keep contaminants out of it, we could look at it, but we're not having problems seeing it. I know. So, I think that's appropriate. Jim can run the plant as he feels adequate. Do you agree, Tom? Rhonda? Yes. I I just want to clarify something. He said he didn't know exactly what was being dumped in till after it's dumped. They Yes, it he said the problem is

to test it. They can, but you run the risk of spilling if you test before you die. That was one thing I want to creat if they're dealing with with um needles and Yeah, that you can't find ahead of time. All kinds of stuff that I don't think they should be exposed to. He's talking about testing before. I did all that. Yeah. Yeah. Okay. I I support the nature of the beast makes sense, right? that everything in a portaotty's killing the odors and the the bacteria and everything in that plant needs the bacteria. It needs the bugs. Yeah. Okay. So, that's that. Tim can do what he feels is appropriate. He's it's his it's his plan to run. Um go ahead, Dan. But let's remember we got a lot of executive sessions.

Yep. We got this is this is simply a request we've had from a firefighter multiple times, multiple issues. So what I'm what we need to know is I guess from legal I mean I've been looking up but the problem is with with um artificial intelligence you never know whether you're getting the the actual laws that are pertaining and I'm not going to pretend to be a lawyer it seems like we have an obligation to firefighters when they have a problem with the leadership of the fire company and we're squaring the middle of one um they all know the documents What is the what is the town board's responsibility to a firefighter that comes to the town board?

I think the I think there's exact session stuff on that would be better. Okay. I I can answer the question, but I think it's in the nature of legal. No, fine. I just I want to let you know road I was going down whether it's actually legal or make a motion we enter executive session to discuss legal advice. Um just is anything else available? I got a few other legal advice I have. They got to go on exact session. Yep. Ma'am, were you here for something particular? Okay. This building right upstairs there. Okay. Thank you. Okay. I'll renew my motion. Yes. For legal advice. Second.

Motion second. All in favor? Yeah.