Board of Aldermen - Regular Meeting

Pledge of allegiance, please. I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all the roll call. Almond Warden here. Cobra here. [snorts] Alman Turner here. Lewis here. Bill is absent. Also, can I get a motion for approval of October 21st, 2025 meeting minutes, please? So moved. Can I have a second? Second.

All in favor? I. Can I get a motion to approve tonight's agenda? So move. Can I have a second? I'll second. All in favor? I. Moving on to special items. We have none. Appointments to the boards and commission. We have none. Uh scheduled public comments. We have none. Just a reminder that public comments need to be to the city clerk by Wednesday before the meeting. Moving on to public hearing. We have none. Introductions and first readings. None. Old business is none. Moving on. New business. discussion of action regarding the possible ban of ebikes in certain areas of the town.

Thanks, sir. Please, board. This is uh I guess more or less kind of submitted for your consideration to start out with some complaints specifically of ebikes on the walking trail in the park. Um going very fast, making people uncomfortable and I think a legitimate danger issue. So, at the request of the park board, I presented to them. You should have a memo there on September 30, three-page memo that should have been in your packet that I submitted to [clears throat] I submitted to the park board with uh a a suggested starting point for banning uh basically motorized stuff in the park. You know, anything uh with the exception of course of legitimate handicap type transport. But in terms of rec something recreational with a motor shouldn't be allowed in the park at least that's potentially for the park for the park were to present to you guys. So that's there and then it was discussed we just decided to go ahead and and do a at least open a citywide discussion. Um if there's any interest in doing something on a broader scale, um have one ordinance that addresses ebikes citywide that could also of course include uh the initial stage one of the park part. [snorts] Um and so what I've got there for you is some suggested or sort of a model ordinance from Lubber Municipal Law from another one of their attorneys provided to us. I it it was way more expansive than this. Covered a whole bunch of other stuff. I cut all that out and paired it down to just the ebike part. And again, this would be something that um that you all need to decide or have the opportunity to decide whether if you want to proceed with that. Obviously, there would need to be um assuming Todd Smith would need to do some wording, clean up, and stuff because this is my editing of Lobers's language. It would need to be approved and then of course discussed by you guys. So,

that's kind of a starting point. Yes, sir. Let me interject there. So for for for clarity or clarification, the park board does want to ban these things in the park. The park board does not have the power to do that. Only you as the board have the power to do that. There does need to be a public hearing ahead of any type of ban, whether it be just for the parks or whether it be citywide. So what Scott is bringing to you tonight is the park board has taken action. They do want them banned. They're making that recommendation to you guys. We need direction from you whether you want to evaluate the need to do a ban in any capacity citywide or if we're only interested in the park for the time being or park properties and we will draft ordinance and we can continue to to move this process forward and schedule a public hearing to have some interaction on a matter and then what I would tell you have experience with our cities um the state of Missouri has this as the chief alluded to this very complicated thing where stuff on wheels that is self-propelled there's lots of categories there's lots of it's not as simple as well it's a bicycle with a motor is it a motorcycle is electric bike is it a scooter etc etc etc so that's part of the complexity and then you really have two kinds of parks you have a park where you can put up a sign no vehicles allowed and that does the trick and you're good and then you have cities where the sign doesn't do a thing and you start talking about cameras and will people report it and will you get community involvement Um, and that's not to say we shouldn't do it or consider it. I'm happy to do either way. Um, but I I don't want there to be any misunderstanding. We're not talking about having policemen standing around all day in the parkboard. We're not talking about park rangers. You're talking about putting a sign up and hopefully that does the trick. Um, but I have cities who have gone to the trouble of putting up that sign and it doesn't seem to do a thing. So, but um you know you do consider the fact

that if you don't feel comfortable there uh a certain percentage of our citizens aren't going to use the park and then you know the liability that may arise in the event of someone being injured but uh appreciate the chief put it together. Happy to answer questions. We'll start over questions concerns uh just comments. I I kind of agree that they probably should be outlawed in the parks. I don't think at this time we need to go any further than that in other parts of the city. Um, you know, have we we haven't had any other complaints, have we, about them [snorts] in general? Well, you guys remember my neighborhood? Yes.

I would. Is it the noise or is it No, it's No, it's the safety of the children and you're driving through that neighborhood and these kids are just crossing over and acting crazy and I mean it's it's it's horrible. Just also banning them on sidewalks because we have um actually some of them right in the school and they blow up and down the sidewalks out here on Maine and um so it's a it's not a noise concern. Most of these are electric quiet, but it's a it's a

and the reason we went we have a met a model ordinance is this is a problem in lots of cities. I mean this is a thing that comes up a lot. People on motorized vehicles of various sorts, old, young, and otherwise running around. I think they use our street as a drag strip. And I could see I could see banning from sidewalks, too. That would make sense.

Well, and this again, there's any number of ways this can happen. This particular ordinance basically bans them on sidewalks and children. You have to be a licensed driver. Like if you're 16, you have a driver. You don't have to have a motorcycle license. But this particular model, if you are a licensed driver, you can operate on the streets legally. That's that's not an issue. So, as it sits right now, [clears throat] the state of Missouri has a blanket statute that gives them the same uh rights, responsibilities as a as a bicycle, as a conventional bicycle. That's the current thing. And then like you said, they have broken them down into class one, two, and three. And you can about that.

Have we had any issues with bicycle riders in the park? You know, since that I'm not aware of any complaints. In that regard, the complaints we've gotten have been regard to speed. You're talking people doing 20 miles an hour um in in the proximity of walkers and that's substantial speed potential. Brenda, you want to share your comp? concerns and issues on on this. I just did. Is there anything else? No. I mean, no.

They're they're the kids on the street that I live on and you know where I live. They're up and down Martha Crump and they're coming around Pinto Pony and it's dark out there and one of these days somebody's going to get hit and I just hope it's not me doing it because I can't see them. That they're just little maniacs. Can you tell about what age they are? No. Well, I mean, probably under 16. Uh, yes, probably. Yeah. Some several of us under 16. Several of them is middle school. See, I mean, I I'm full of opinions. I don't know if any of them have any merits. Well, I mean, I'm not That's my opinion. I mean, I just I see it. Yeah. I see. I mean, if the chief says it's a safety concern, it's a safety concern. He's

Well, do you see it in your neighborhood? I mean, cuz I know she sees it in her neighborhood. I haven't seen it. I live in the poor folks time part of town. What ward are you? Poor [clears throat] folks. One. Ward one. That's a W one problem, I guess. W two. [laughter] Yeah, you're a little higher up there. We got golf carts right now. Yeah, that's what you got. I can't afford the golf cart. So, I mean, those things are pricey. Are they coming in from other wards since you're the board? [laughter] The uh my my biggest concern is [snorts] obviously if people don't feel safe in the park, that's an issue. I think that's a no-brainer to ban them from the park. That's very much.

Um I think for the the sidewalks, my fear if you ban them from the sidewalks, they go on the street, whether or not they got a driver's license or not. And it's not like the Ashlin Police Department's got 25 officers out there patrolling the streets. So that would be my concern about the sidewalks is do they just go on the road then? We're not the police department's not making a recommendation. The park board has a recommendation. Oh yeah. I'm just presenting options. Yeah. And we'll do we'll we serve at your pleasure and we'll do whatever you all decide. We're just They're on the streets now. It's giving you the options. Well then but what I'm saying is you made them from sidewalk. They don't have a choice but to be on the street. Yeah. Well that is true. But they are on the streets now also. So,

well, speaking my prosecutor hat on as city prosecutor, let's understand the situation. Uh, youngster is running around getting and there's a report made, the officer happens to get there and a citation is issued and they need to come to city court uh to answer for that and they their parents will come with them if they're minors and we'll have a discussion in court and someone has to pay the fine. Um, that's what we're talking about. If someone breaks this rule we're proposing to pass, that make sense? Uh, we're not talking about arresting people. We're not talking about a juvenile case. We're not talking about, you know, juvenile hall. We're talking about here's a summon to come to court in downtown Colombia, someone's going to pay the $100 fine or something like that. [snorts]

And you [clears throat] would hope that that happens once word gets around the playground and people back off. That's the hope. Oh man. No, dude. Teenagers, they double down. Yes, they do. I think I'm kind of struggling in a way to see the difference between a bike and electric bike. Obviously, one can go faster, but I think if either one is on the walking path at the park and they're they, you know, they're going to sneak up behind someone, it's going to scare them. I think I'm not saying that they should be on the bike path, but I'm just

what I typically see is a no vehicle policy because you and I have no objection what chief is suggesting. I have no qualms with the recommendation of parkour, but under Missouri law, bicycle, electric scooter, ATV, golf cart, go-karts, motor. It's a dizzying array. Look, we want people to walk around the park, no wheels at all. We don't want you to zip by onboard, you know, that kind of thing. I mean, I feel like that's kind of unfair for our families who live out on property and they don't have a place where their children can ride their bike. I understand. So I I just give you the

No. Yeah. Yeah. I know. But Well, then I'm So I'm thinking of my friends who live out on property and they don't have a driveway or a sidewalk to ride their bikes on. you know, the the park would be a place where they would probably take their kids. And granted, their kids are going to be allowed and people will hear them coming, but I'm, you know, I'm just making sure that I'm not saying that I think they should be there. But

so this this originally came up with the park board driven by citizen complaints on the ebikes specifically. And then that also evolved to staff complaints and destruction of property because they're out there doing donuts on the ball field tearing it up. Um that happened multiple times this season. Um they don't stay on the trail. Uh if they stayed on the trail that would be almost better, but they're they're ripping all over the the playgrounds uh through the mulch beds on ball fields and that's causing damage outside the potential pedestrian collisions that could occur at the at the high speeds that were raised by some of the walkers out there.

I think we should have a public hearing. I want to hear from these 12 year olds. You sure they know? My dad had an 80-year-old [clears throat] friend out there walking and and come up behind him and there was three of them and they scared the hell out of and that is true. In fact, I think he got a call about it. I I didn't make the call, but I [clears throat] know that happened. That was three or four months ago.

So So you have a recommendation from the park board. I think staff needs direction on whether or not you want to run with that recommendation, whether or not you want to not run with it, whether or not you want to do something else. Uh, no matter what the ordinance final form looks like, we we have to have a public hearing. So, you know, we're missing two in tonight's discussion and also need to have a public hearing. So, you know, that public hearing can be loose. we can leave it as as open uh as we can to to allow for further discussion to occur around the issue and dial in an ordinance that that meets the needs after that public hearing. But so we can have a motion to have a public hearing or set a public hearing for this for this. All right. So can I get a motion to set a public hearing to discuss the regard [snorts] of banning ebikes from the park? I would just leave it as certain areas of town.

Okay. Certain areas of town. All right. I have a motion. I have a second. I'll second. This would need a roll call. All in favor? Just voice. All in favor? I discussion on action regarding the tap grant. Staff, please.

All right. Um really I just wanted to have some discussion around taps and further discussion. Um I've kind of been going back and forth with the Y as they've pursued pricing uh through CL Richardson for their walking trail and and what that could potentially look like for the grant and the TAP project. You know, MDOT would like a definitive by end of calendar year. So, I just wanted to bring this back up to have a little bit of discussion around it just to make sure we all know where we're at with this project. So, as you know and as we reported a few months ago, we had bids come in. Uh the first time we put an out bid, we had zero bids. Second time we had two bids. Um one was excessively high and one was incomplete. So, what you have before you is is the high bid at $670,000. Uh the engineer estimate is $438,000 for all components. And then down below that, I've just and sorry if you're looking at the white page, not the the big detailed page, just the blank page. [snorts] Um down below that, I've I've simply extracted the YNCA's component under the assumption that they have indicated they'd like to move forward with CL on their project on their own. Um which that would still, you know, if we were to move forward with the grant, that would be inind work. it wouldn't be eligible for grant reimbursement, but it would at least potentially allow for the grant to move forward. But that still leaves us, you know, between three and $500,000 of cost across the remaining three components of the project, which are the Liberty Lane sidewalk, uh the Henry Clay Rapid Flash and Beacon set, and then the Crump Lane lane rapid flashing beacon set up by the high school. So, you can see the costs on those. We probably have opportunity, I know Kevin in the streets division has looked at this, we probably have opportunity to drive down some of the costs for the rapid flash and beacon sets. Uh Liberty Lane, there is some work that the city can do, but in the grand scheme of things, that's a very complex project with a retaining wall

that needs to be constructed, some utility extensions that need to occur. So, probably best from an efficiency standpoint to just leave that bid out and not try and do any of that component in house. Um, if you look at cost savings on the beacon set, you know, the engineer estimate is 50,000 for for each of those. Maybe we'll come in a little bit less. We're not going to come in tens of thousands of dollars less. We might be able to do that, you know, inhouse for closer to 40 a piece. So, we can shave off some costs there, but, you know, really comes down to whether or not there's a willingness of the city to carry these projects forward. Um, there's only about $100,000 left of that grant to draw down on. Um, so again, it it kind of leaves it at do you think it's uh worthwhile to to potentially rebid this? You know, try and cut out the YMCA as work kind, try and cut out a little bit of maybe the rapid flashing beacon sets as as work in kind to drive down that that Liberty Lighting cost, rebid it, um, and see if we can get to a more agreeable price point. Um, you know, no matter what, it's going to be a couple hundred thousand dollars out of pocket on the city to to carry these three projects forward. Um, you know, and we've worked with the MODOT over the last few months to try and do something different. And unfortunately, how these grants work is once you have projects identified under that grant, that is what you are required to do under that grant. We can't cut projects out to try and drive the cost down. So, our option is to execute the grant as awarded or return the grant. send a grant application award and uh reapply at a later date to try and do this under tap again in the future. How much will we have to spend out of our pocket if we let just walk away from it?

Walk away from it. Not good. And then how's that look on us if we're redo the grant next year? It wouldn't be next year's cycle because they've already sent out the grant application for that. So it would be a future cycle. We'd be a few years out. Um, it's [snorts] definitely going to be a ding on our grant application to the the scoring committee to show that we've been unable to to complete that grant.

What if what if we looked at doing the Liberty Lane project on our own with some outside work? So the the option that you know doesn't necessarily it's not it's not what MODOT wants but what would be acceptable is if we were to not move forward with the grant we could certainly try and execute these projects over the next few years before we reapply assuming we build to the spec that was designed that meets mod spec to still retain eligibility for future grants. Um so that's that's the opportunity [cough] to us [clears throat] is the bulk of that property school property is but except for maybe one lot

first lot on the first lot and is that lingers that sounds right to you because part of the big expense is the retaining wall right move Yeah. Yeah. What I mean, it's a sidewalk, you know. I put up a sidewalk almost that long at the last house we built. So, what's running up that cost so much? The lion share is the base and then the actual I'm sorry, that's YMCA. I'm wrong here. So, the lion share is

linear grading. Forget I'm just looking at the linear grading. We grading work for that retaining wall. They have bid out at $80,000. So that's a that's a big component. Then the sidewalk itself, concrete prices are a little high. So there's like 70 grand of concrete. [snorts] So So is a retaining wall going to Would it be on the street side? On the school side. On the on the school side. Yeah. There's a low spot um kind of kind of when it transitions from wide to narrow. There's a low spot right in that stretch there.

Since there since that's so far from any building area right now, wouldn't it be cheaper to cut it down where you wouldn't have to have that retaining wall? I think K wants to I did look into that and uh there's a utility structure right away. Um, it's the consolidated water intertie where it ties in from our water system to the consolidated system to the north. And [clears throat] there's I I had the same thought. I'm like, well, let's make the hill go away. There's there's water infrastructure right in the way. Unfortunately,

there's a big vault. [snorts] I just don't think it's in the best interest for the city to be spending hundreds of thousands of dollars on the mayor [laughter] said I mean I mean yeah sure we want flashing beacons I mean I think they're a huge asset there on Henry Clay for the elementary and primary but I mean the school did $10,000 for that project I mean you're looking that for the the other two off the bid $150,000 more than $150,000. So, you know, if the school's only going to pay, you know, 10 grand, it's just like, well, you know, we want to have a partnership, but that's not going to work cuz last I checked, what percentage of my real estate and property taxes go to the school district versus the city? to 83%.

Not bad. 10 to one probably. Okay. I was just making sure I wasn't off there. [clears throat] I just say I should I support schools. I should say that [snorts] on the record. I mean I again I mean point tonight is just have some discussion on which direction you'd like us to go with this. I mean, we can certainly um continue to work with MDOT, especially if the YMCA is committing to to taking their bid from CL, which is I think half of what the bid was was here for their their component of work. Um close to half and they didn't bid on the original project.

Correct. CL did not bid on the original project. So, um, if they can get their component done for significantly less and and build it to the appropriate spec, um, that helps our case. Um, but obviously there's just not enough money in this project to to to make an easy easy decision for us. Um, and CL's not interested in this part of the project if we were to rebid it.

CL has been asked to bid on it. Um, the first time the bid went out, they indicated they had not received it. So, we made sure to to get them multiple copies the second time around and they advised that they just didn't have the capacity or schedule to take on the whole project. Um, which makes sense. I mean, they're committed to the wise larger overall project. So, um, it's a challenge. Um, you know, there may be value to trying to rebid the other three components or or or or cutting it down and trying to do the the rapid flashing beacon sets inhouse and just bidding out the Liberty section, but it's not going to yield hundreds of thousands of dollars of savings. You know, I think we can still assume we're going to be, you know, out of pocket two to $300,000 if we wanted to advance Liberty Sidewalk as a as a bid out project. in school doesn't want me anymore. The initial indication that they they don't have the capacity at this time to to put more money in the project.

Well, maybe all the money they're saving for their 4day school week, they can put it towards this project. [snorts] We can certainly, you know, with the with the Y committing to their trail, we can try and re-engage and see if the school has has any interest. We can again we can try and bid it out and see if we get better pricing on just that section. Um, it's really how much more effort you guys want us to to put into carrying this project forward. Oh my god. How many How many did we How many companies did we send the the request out for?

I mean, we always send all of our bids to all of our previous contract workers. So, I mean, we're sending it out direct invite to a dozen or more. [snorts] Um, I know so the first time around we largely did not get questions or feedback from many potential biders. The second time around the engineers talked to I want to say 15 or 18 different vendors that had indicated that they were considering bidding. We only got two. We only got two and one of those was incomplete. [clears throat]

I mean, I I just think it's frustrating for the citizens that we've talked about having the sidewalk on Liberty Lane for so long now. I mean, supposed to be done last year and it's going to be done this year. And then to just say we're not going to do it for a couple years. Like, I I don't I don't think that that's very fair. I don't think price tag here is really great either, though. I [clears throat] mean, I mean, yeah, it's a sidewalk, you know. It's got to be [clears throat] able to be done cheaper. Yeah. To me, the difference between the two spec be done cheaper.

That's what I'm if we if we walk away from the the MODOT MODOK project itself and just did it on our own in Yeah, it would just have ramifications for future potential tap grant applications if we were to build it in some lesser degree of spec. And then how many grants have been applied for in the last five years? This is the second one. Second one years. Main Street was tap. Uh Main Street was a tap grant. Ash was a tap grant I believe. So I mean we've done a couple three or four at least but nothing this this large as far as price tag.

Correct. Okay. But pricing is also astronomically risen [clears throat] but the last couple years.

And how much was the grant for? This would be our out-of pocket expense. Even at we got about 100k left that we can draw. The grand was only what 150 200 just under 150. Yeah. Well, I'm kind of surpris I I don't think I would have thought that 150,000 would have covered all of these projects. It wasn't intended, but the original cost estimate that uh was put together back in 121. [clears throat]

Wasn't much more than that grant amount. But again, once that grant application is in and awarded, there's no adjusting those costs based off of inflation. Yeah. Well, that makes that is that makes sense.

So, we can't just do the rapid flashing beacons with the rest of that money. We would have to do something with him and clay liberty. Yeah. Yeah. Sorry. Liberty. In order to draw that 100K, we have to do all grant components, but we're not doing the Y as it is. Correct. They've indicated that they're going to move forward with CL's contract. So, I'm going to revisit that with

mod um and see if we can pull that out as in kind to to draw the price down. But point being, we're still going to have a couple hundred,000 of expense and only 100k to offset it with grant revenues. We got 200k laying around. Do you want there to be 200k laying around for this project? Well, no. I I know the answer to the question.

No. I mean, that I mean, I just don't see how with the current budget we can spend $200,000 on 100 yards of sidewalk. If that's [snorts] the case, I want to bid. I'm in the a business, but I can learn I can YouTube how to put sidewalk up. Kevin, see you on Saturday and Sunday. Me and you.

So, the big cost factor is making sure it's up to what standards. Okay. I mean, the [clears throat] just just as an example, like the the engineers estimate was developed before the first bid pack went out based off of today pricing back over summer and the bid came in just on the concrete, $25,000 higher than the engineers estimate. So,

[snorts] So it's until no by December 31st we're going to move forward. So we have two months to get another bid and make our decision. If you want to rebid it, we can try and rebid it. We'll confer with MDOT that we can count YMCA as inind and we'll have further staff discussions about pulling out those beacon sets and any other things that we can try and pull out in the liver the lane component and rebid the remainder. The other thing is I mean so the typical bid window would be 30 days right we're talking about Thanksgiving Christmas and at

we don't have to have a bid by Christmas we just have to tell them okay and then again consideration you can extrapolate a lot you all effectively invited 15 people who do this for a living and one and a half have bothered to prepare a suggested bid But I mean that's also what I'm saying though like I I think ideally you get three bids for any project of this expense and so we can at least get a third. I mean the first and the two that we have are so far apart I don't even feel like it's like fair to make a decision on that. Ideally if we have time I think we

and and if not then at least we can tell our citizens we tried several times to get bids and if we decide not to move forward then it's not for lack of effort. And as Mr. Turner said, "You can tell your constituents, listen, uh, the market evidently requires a indefensible amount of money. We'll wait. Markets change, things change. We ain't going now. [laughter] Probably not." But [clears throat] that would be my that would be my preference as we try and it one more time. So, I would agree with that

motion to I wouldn't necessarily even bother with action on this. We'll just I'll revisit with MDOT tomorrow. Let them know that the Y has been there and would like to move forward and we'll start reevaluating a bit back and try to get something out this week or next. And if there's any way to do any kind of redesign, you know, like partial part of it, pay $48,000 in engineering to redesign. Nope. after we get out of the like saying instead of doing the the wall to some kind of shortcuts like that that would still

there's no shortcuts on the engineering component because to to kind of hammer the issue home here, we've spent all of this time on the engineering component to get plans that met MDOT spec

and were approved by MDOT to bid. So, do you want to open the can of worms of redesigning or attempting to redesign or evaluating redesign? Because then you're talking, okay, let's push it out away from the road so we get away from the need for a retaining wall. That's additional easement acquisition from the school district to allow for [snorts] that to happen. Like you're adding 18 months probably if we try and go down that route. plus the costs associated with [snorts] the engineering plans engineering review through modi basically just repaying the engineering contract that we've paid which 50 somehat thousands I just don't think there's while there may be cost savings I don't think it offsets the added expense

in talking to the school [clears throat] they don't have any plans right now in the near future to build on that property do they know at one time they were talking about a early childhood. I think that is still a long range plan plus their transportation eventually we'll move down there but you know I think wasn't Dr. Roth here just two months ago. So as you recall their original plan was uh performing arts expansion but they've since pushed that back and they're focusing on parking lots, re-roofs, HVAC. So any of those other further ones have also been pushed out further. So I don't 10 years or further. Yeah.

Yeah. I mean definitely not within 5 years do they have as of now to my knowledge intents of developing those properties. In this case they would [snorts] just build a sidewalk. So I will recircle with with MDOT and we'll give you guys some information as soon as we can on what makes sense there. on the privately owned lot. If they should ever decide to build there, wouldn't they be required to do correct sidewalks on both sides?

Correct. So, how would that tie into the mod specs? Mod specs are only applicable to the grant and and the need for potential future tab grants. We could, to your point, we could certainly build a sidewalk out there for cheaper if we didn't care about potentially not getting another TAP grant for the next foreseeable future until their staff change over at MODOT where they're not disappointed in our performance on this particular grant application. Very [clears throat] few federal dollars that come trickling down that have to go out to way more [snorts] [clears throat] sidewalk projects than there's. Moving on. Resolution number 2025-54, a resolution authorizing the purchase of a fine screen escalator assembly reveal [clears throat] parts for the wastewater treatment plant. It has a mouthful.

Thank you, mayor of the board. Um, the headworks grit screen conveyor at the wastewater treatment plant used to have its wear parts replaced. Uh, this assembly was originally installed in 2018. It hasn't had any major um major maintenance done to it. Um, it runs continuously, which is kind of impressive when you think about it. Again, known by the trade name escalator. It has 35 separate quering parts. You see in your packet, it's bigger of parts here. Uh, this is what um the this is what the sales folks say we're going to need when we tear this thing apart. And we need to have all the parts when we get it back together to do this one time. Uh the assembly itself is showing significant signs of wear in many areas. It's not performing as it was intended um to basically move grid solids um in the headworks which means the beginning of the plant to keep it out of the secondary treatment basin. Basically keeping plastics and you know inert solids, sand, things like that that aren't going to be biologically broken down by the activated sludge process that's a little further on in the plant. So, it's keeping things out of the plant we don't want in the treatment train. Uh, of course, uh you see in your packet the uh the little R registered or trademarks on all these parts. These parts are proprietary. You could find some of these nuts and bolts, but at the end of the day, it would take us weeks to get the exact ones. So, this whole package together of parts uh totals $30,14622 including freight. Um again, this is the first real rebuild since uh it was installed in 2018 and it is definitely necessary and it is due and I do recommend approval.

And on your back at this 3D rendering, that's kind of deceiving because this gu is about 15 feet tall. When it goes from the surface down into a pit, this is not a small thing for sure. Hence the cost. So, this device filters the stuff at the beginning of the first phase. It accomplishes that mechanically. How long will it be out of service for you to do it? Uh, we hope to do it in two days. Yeah, we beat that. We're doing good. Yep. In the meantime, since you asked, we'll be bypassing to the EQ basin and any of those solids will just go in there and settle in the pond. The old EQ basin, those won't be going through.

I I have cities without this. It's a good way to do it. Um, and as you said, if you consider these [snorts] moving parts run every minute of every day for years, uh, they do wear out. It's the garbage disposal in your sink that never ever stops. That's right. Actually, it is. So, how many of these screens are in [snorts] the white room? This is the This is the one and only. One and only. Yep. It's right at the headworks. Um in the incoming flow.

Um it's uh there's a bar screen which catches, you know, garbage bags and crazy things. And this is going to get all the finer screens. It's a real It's kind of like u you're looking under that desk there, that perforated piece of metal. It's much more fine than that. It's um basically only sand is going to pass through it. It's uh when they say fine screen, it's a pretty fine screen. And so what there are just like you would imagine an escalator, there's layers and layers and layers of these trays that are basically constantly circling out of the headworks, out of that water, and they are actually worn in the corners. You can So items are now passing through the corners of the of the screen and that's what we don't want. And it's gotten to that point kind of everything all at once. We're going to end up with a new plant in more ways than one because we've got a new addition coming. And the way things are going this last year, everything's coming due from the old plant, too. So, everything all at once.

Speaking of the new plant, will one of these being the new plant, too? Yeah, absolutely. More than one or just just one? Just one. So, this is at the headwork. So, we've been out there on the site and that's way up in the the northwest corner. So, we're just building a secondary identical next to it. So, it'll be one of these right there. And what kind of guarantee they give us on the parts? Uh, the parts parts are probably warranty. That's a good question. Um, parts themselves. I got to look into that. That's a heck of a question. But all these parts are stainless steel. Three months. Three months. Three months. [snorts] They lasted since 2018. I I

I have a lot of faith in the parts themselves. It's I guess the the wild card is cost putting this thing together. Now we watch videos, we do all this stuff, even BCRSD, other stuff, you know, subcontractors. No one's really done this a lot because these are kind of rare. Not rare rare, but these aren't there. If you come across a sewer operator, oh yeah, I've rebuilt 10 of those. That doesn't exist. So, not that it's that complicated. It's just that we are kind of under the gun a little bit. We want to make sure we get it right the first time once this thing comes apart again. Getting back together real quick in two days. So, um, to your question, I guess the the parts themselves, again, this whole unit is almost entirely stainless steel except for some of the brushes that create a seal on the chain. And, um, there are some plastic um, spacers, but by and large, it's a big old bucket of stainless steel parts, stainless steel chain, stainless steel strainers, and screens. And um I don't have any I don't have any reservations about the warranty for the parks anyway.

What's this budgeted for? What's this budgeted for? Was it budgeted? Wasn't this specific? No. But he has a very large chunk of change for facility maintenance budgeted. This is within that budget. It was not in CIP, was not called in the CIP, but budget-wise, I know these are big dollars, but the maintenance fund's doing pretty well in spite of this, in spite of these numbers. Over the over the last year or two when we were replacing all of these 30 to $80,000 pumps, we have since left a couple hundred,000 a year in the plant maintenance fund for these types of things, knowing they were coming through.

So, they don't send somebody with knowledge of how to put these things back together. No sir. You want to pay for That's us. And [snorts] scaring buddy. [laughter] I take a video of you taking that's how we do things. Take a video of you taking it apart. You'd be amazed what's on YouTube. Seriously, even into like specialized equipment. Um there are manuals. There are ons we can follow. But you know visual everything learning being visual. We like to see it in videos and not just two dimensional drawings and stuff. So when we can get that, we watch it as well before we dig into it. Oh, no pressure. It's just getting fuller every day.

We've done crazier things already. So I don't think this will be problem full. All right. Any other questions for Kevin? [snorts] Can I get a motion approving resolution number 2025-54? A resolution authorizing the purchase of a fine screen escalator assembly rebuild parts for the wastewater treatment. So moved. Second. All in favor?

I. Resolution number 2025-55, a resolution authorizing the purchase of a 2026 Ford F-150 Super Cab 4x4 for the sewer department.

Thank you again, Mayor. Um the good news is we have added a new position a new FTE full-time employee position for the treatment plant. Uh his title is utility sewer utility supervisor. He's within the sewer he will run essentially the sewer department inside of public works. Uh essentially he's going to need something to drive. So this is a vehicle uh being purchased or proposed for that employee. It's a F-150 super cab, meaning it's a small door super cab. It's not this the big crew cab, four big doors. It's a smaller version of that. Uh, again, for the sewer supervisor, it needs to be 4x4. If you've ever been to any of our access roads, it's an adventure getting to the lift stations themselves. Um, for the primarily it'll be carrying uh, you know, hand tools and light equipment. I don't envision this thing doing any any amount of towing. That's why it's only a V6. Uh EcoBoost for mileage. Um trans and the cab, the extra cab would be for transporting other sewer department employees uh to job sites occasionally. Um this vehicle is state contract bid priced. Um and the funding from this is from the sewer capital um equipment. So total uh state bid price again is $44,294. This is from Bkins Ford. The window sticker and other details are in the pack as well.

And we need a motion to amend the resolution when we get to action. Just as an FYI, price was typed in wrong on the resolution. Any questions for Kevin's on the truck's [snorts] still hard to find.

They are if if you can wait um if you if uh now again this is a new employee. We to be honest didn't think we were going to get what we were looking for. Uh but if we had three four months there they can be had for sure. There's another batch of trucks moving in. um after January, but obviously we gota he's got to hit the ground running. Um they're not as hard during co if if you recall that that was a disaster. I was involved in that too with another city and they were just you wait you wait you wait another year and wait another year. But um we got what was available on the lot is meets pretty close with what was what I was looking for. I'm not looking for a stump puller. Uh I don't think it's too much truck, but uh

so a new new unsold year old is not a possibility. Something you know what I mean? E excess like 25 25. Oh yeah. No

24. Oh, the the state bid. Um, and Ford's not the only one. Chevy does it, too. There's a limited amount of vehicles that they they'll put on state bid because why would you? They sell. Um, state bid is is bare bones, right? They're just making enough to cover [clears throat] a little bit of their, you know, their time. They're making just enough money. So, this truck could be put on a lot, you know, not stay bid. It's $7,000 more right now. Right now. And they'll sell it. So, I mean, they're kind of doing us a favor, so we can't complain too loudly. You know, you're either going to wait for that truck or you gonna get the truck on the lot, one or the other. But, um, [snorts] it's not like we could order a certain truck, you know, with aluminum wheels and this and that, and get particular with, you know, in the details on the packaging and stuff. It's just kind of military. It's just it is what it is. If you don't like it, you can walk kind of a thing. Maybe not that bad. The state bid is is is limited

to your point. He called two or three dealerships, the ones that we normally do business with, and this is the only truck that is available tomorrow to go pick up. Yep. And they are at that price point unless you want to spend more. There are some other trucks, big V8s, not interested. [clears throat] I don't We don't need that. So, [snorts] all right. Can I get a motion? Well, can I get a just just motion to approve [clears throat] of the correct price? You don't need we don't need two motions on this. What's your correct price? 44. 44 294.

44 294 catch. I get a motion approving resolution 2025-55, the resolution authorizing the purchase of a 2026 Ford F-150 Super Cab 4x4 with a new price of 44,294. So move second. All in favor? Hi.

All right. Resolution number 2025-56, a resolution authorizing the scope of work with Vizu Sewer of Missouri LLC to conduct collective system sewer maintenance repairs, main repairs. Thank you again. Uh mayor, a section of gravity [clears throat] sewer on Ash Street has been known for many years to be problematic. [snorts] Uh the spectrified plate pipe or BCP is some of the oldest. It is, I know, some of the oldest in inventory and has to be frequently cut with a root saw cutter attached to the hydraulic cleaner on a regular basis due to root intrusion. Just like you're mowing the lawn, these uh VCP pipe sections are only 5 ft long. VCP meaning clay, red clay, the gaskets themselves are far gone long ago. So what happens is that the mature trees on on this street on ash have a really easy time uh getting into the joints of these VCP pipes. Um so what happens is uh we have video of this and we had enough time but uh the roots will come in they'll start obstructing the flow and you've got a sewer backup. So at least four times a year we have to uh send the root cutter through just again like mowing the lawn. we have to mow the inside of that pipe because of all these joints. And again, the the total length is 472 feet. Uh so every 5 foot there's a joint. So um it's full of roots essentially. A an attempt to uh facilitate an open cut repair was made in 2024. However, we found out uh kind of like at midstream that there was a high pressure gas man right next to it. Uh and then we kind of uh we punted on that. It was just not worth the trouble. So that we couldn't open cut it. Um so what is more feasible is this is this

proposal and that's basically grout packing. They send a machine in. It seals off both ends of the joint and pressure grouts. It forces grout in through that that radial seal where the joint is and 360° it pumps grout into that. Keeps the roots out. It's the grout is somewhat sedatious. It's kind of like a mortar. It hardens and so each joint section becomes more like a more like a suitable pipe. So the total pipe section is probably again 472 472 ft long. Uh with the 8 in pipe sections being only 5 foot long. Again the joints uh to be sealed are estimated to be 90. The cost of the project is estimated to be 28,037.50. Again, that's an estimate. Much of these much of these prices are fixed. However, the quantities of grout is an unknown. That's why they they put a best guess on the quantities of grout they're actually going to pump into this pipe or outside of the pipe. Um, this project is also state bid. It's uh paidback pricing. Uh I think on the city of Fulton, you jumped on them. They got state big pricing and we're kind of doing that. So in your This is basically a section of Ash again between Main Street and Bass. It's this section here. We all know it and love it. The sewer department. Um it is probably that we know of the most problematic section of pipe in town. And it's a good place to start. Um on the south side of Ash North

so where we read that street ripped out last year if you recall. Yeah. Uh too but here's ash here's main that's between these mles here. This these three. So they're passing through this man or going through this man. Questions [clears throat] questions for Kevin. I hate to do this again, Kevin, but what do I do? Well, you got an estimate price in there. I think you need to set a not to exceed or be in a position to tell them to stop at 28,00. I can certainly do that. Um, [snorts] choice. I would I would say to

I would say put it at a not to exceed 30,000. just give them an even number and as you monitor it and we get close to the original estimate of 28 I don't want to set it as a fixed price of 28, 3750 and you run out of stock. See no other questions. I get a motion to approve resolution number 2025-56, a resolution authorizing a scope of work with Vizu Sewer, Missouri LLC to conduct collection system sewer main repair not to exceed $30,000. So move second. Second. All in favor?

I want to reports. Um just to follow up on a few things. Um the McKe project, Dan McKe, Kevin is gonna touch on that during his report. If you'd like to do it and then um then chief, I had a customer complain or shouldn't say customer, I had a resident complain about our officers on the highway when the roundabout is backed up. [snorts] So, just let you know the roundabout was backed up. We had someone pulled over on the highway and had a car stopped on the highway. Yes, sir. Yes, sir. Oh, okay.

So, so a traffic stop was underway. Yeah. Yeah. Okay. All right. At the time of the traffic,

next time just let people run into the back. Yeah. All right, moving on to the administrative report. I don't have a lot for you because I was going to report on tap, but I felt it more appropriate to to have that discussion [clears throat] during the meeting so we could have some back and forth on it. Um, [snorts] as stated last minute, you have a lot of calendar events. Please make sure you're checking your calendars. We'll try and keep you updated on those events. uh the RSVP for the ready annual. I know I sent out a reminder on that one. That one's due. So, if you're have availability to go, please consider going to that one. That'd be a good one. The rescheduled Boone County government dinner. What is the date on that [snorts] county?

That was on the 19th, I think. [clears throat] Correct. So 19th for the Boone County government dinner. I have Dres and Rick RSVP for that. If there anyone else that would like to go, please let us know. Bo County Law Enforcement Center. It's a good opportunity to engage not only with our [snorts] county elected officials, but other area county municipalities and their staff and elected officials. Oh. Was it by any chance originally on the 17th? It was. Okay. Cuz I've got it on two days. Yeah. Move to the move to the 19th because it was conflicting with some council meetings on the 17th. So,

and then uh the ready dinner. What day is that on? That's next Wednesday. It's next Wednesday. It's not a dinner, but they're end of year. It's a a 4 to six event next the 12th. Yeah, next Wednesday.

[clears throat] Moving on to city attorney's report. No report. Thank you, sir. Public works directors. [snorts]

Thank you, Mayor Lord. Uh, quick word on stop signs. The majority of stop signs in town are 24 by 24. These are the ones where you see in neighborhoods, any any neighborhood whose speed is below 30 miles an hour. The new standard is 30 by 30. The only reason I bring it up is because when they get put up, they look a little out of place. They look like they're oversized. Just want to [snorts] let you know that's normal now. 30 by 30. it's uh seen them and they're they just kind of look odd. So, if you ever wondered, that's why that's the new MUTCD standard for all streets uh 30 m an hour and below. Uh these signs can be replaced over time. You know, they're not saying you got to you got to go wrong. Replace all your stop signs. They're going to be replaced when they're bent, broken, warped, when the retro retroreflectivity is gone or it's on a wood pole, etc. So, quick word on stop signs. We uh do have an interview for uh the streets department position that is scheduled for this week. Um the streets department's been last two weeks have been going through trucks, plows, sanders, discs, augers, all that fun stuff. Getting ready for snow and ice operations. Uh, I think at the end of the month we're having the big snow huddle where we all go through zones, assignments, and kind of get our heads in the snow and ice operations again. [snorts] Uh, moving on to storm water. The Oak Street storm water project, I have it down here. They need a day. That's actually completed now. Um, does look pretty good. Uh, the [snorts] Oak Street is done. Caspian still pending. I don't have anything under parks for an update. [clears throat] Uh under sanitary sewer and water treatment plant here. Again, u going to bloat a little bit because we have a class A full-time

sewer operator. These guys, I can't stress enough, are really hard to find. And actually, when I we started this, which wasn't that long ago, kind of got laughed at like you're not going to find that. But we did. Um and city's uh really better off for it and uh can't say enough about it. So, we're really we're pleased to have him. His name is Ike. He's going to start on the 17th of November. He comes from the city of Columbia water treatment plant, wastewater treatment plant. [snorts] And uh we'll see him soon in just under two weeks. The mechanical component component of the headworks, a different part of the headworks. Uh I have an update on this. We've read it. We actually uh found the parts. We found what was wrong with this last item here. This is a compactor sort of in line with the escalator, but what it does, it uh compacts that trash and moves it to a dumpster. That was not a big repair. Those those repair those parts are ordered. So, few updates here since we we like a week ago. So, any questions for me?

How many Oh, how many vacancies do you have on the street right now? Uh, we just have one vacancy left um for this uh opening that we have an interview for on Thursday. Other than that, let's do a recap of your meeting with city engineer up on Sunshine.

Yeah, Sunshine. Um, I did meet with Christina. uh we went through um that whole situation. Again, I can't stress enough, we we don't have any public rightways. I think we all understand that we don't there's no city property. There's no there's not a lot we can control. What we can control is the end of Sunshine. Um went through Google Maps and basically if you look at Sunshine in 2013, it's wide open. You can kind of see the field back there. If you look at it today, it's jungle. So, uh Christina, and I totally agree, recommends we clean out the uh the end of sunshine so that water can move faster again onto school property. I talked to the school representative, Jr., he ran up the chain. He got he said we can cut down whatever we want at the end of Sunshine. Um there are some improvements we can do there that will help the street. The street does back up. There is some localized flooding on the end of sunshine. U beyond that, um Christina is going to come back and check

[snorts]

uh the storm pond. I did take some photos of the the um storm detention pond that is upstream near the the vet hospital up there. It didn't look like it was infill very much. We didn't lose a lot of capacity in my eyes. So, um, to say that the I guess the storage lockers or the storage facility up there and its hardscape had a lot to do with the flood event that Danny saw. I I I guess I don't agree with that necessarily. [snorts] There are some things we can do. Um, I want Cal, do you want to talk about the the home itself or should we broadcast that part? Um, I don't think you need to detail.

There are some recommendations I do have for the for the resident and how he can help water pass through his his property a little bit better. There are actually some things that uh that resident can do and I will touch base with him on those. Um, so basically upstream of that we're going to look uh Christina is going to take a harder look at how that is coming through. But again, for the public works side of it, we're going to come in with chainsaw blazing. We're going to cut in the ends of Sunshine. Again, I do have permission from the school district to do that. Again, this is not a city property. Uh but beyond that, that's that's the only update I have for Sunshine for now.

When we circle back, talk to the property owner. He we talked today again and he gave us permission to do what we need to do. So, well, there's nothing we need to do necessarily on his property. There are some man-made obstructions that could be removed. That's the recommendation's going to make. Yeah. Okay. So, we'll just visit with them individually then. Yep. Okay. That's cool. Thanks, man. [clears throat] Okay. Thank you. Moving on to water supervisor monthly reports, [clears throat]

Mr. Mayor, members of the board. Um, business as usual, as I always say. Um the water department's still working with Mccclure. Um they've they've asked for some shape files from the whenever we conducted the lead service line inventory. Um we [clears throat] have sent them in that direction where they can get that. What they're wanting is to take those shape files, put them in with our our GIS that they're working on for our master plan for the water side. Um, and once that's complete, um, then they will have all of that information in there also from the lead service line. Um, the water department also, um, which I put it on here, wrote this about a week ago, is now complete with, uh, the the second bullet issue as you want to say, um, going back through the northern half from basically [snorts] Broadway to the north. All the valve exercising has been done for the year. Um, but they're going back through and any of them that have any just, you know, normal silt or or mud or rocks or anything in the in the valve boxes, they're cleaning those out with the back trailer, sucking all those out so that they're clean, free of any debris so that we can get on them at any given time. Um, water department staff will also be planting nine trees. I think it's 10 actually nine or 10 trees up at the north tower. Um just kind of for a screening so that as you're going up and down uh highway 63 it's not just in plain sight. Um basically just kind of a buffer zone. So that's all I got. Thank you sir. Moving [clears throat] on to board. No report.

No report. No report. And long return. You want to close today? We're close. Yeah. Yeah. All right. Any comments from the general public for all right. Can I get a motion to vote to go into close session pursuing chapter 610-031 legal actions of uh litigations and hiring and fire motion subw All right.

glasses. Can I get a motion go back into open session? So move. Have a second. Second. We're now back into open session. Call Lewis. Hi. All Turner. Hi. All All Brandcraft I and all I All right, we're back in open session and we have nothing to report. Have a motion to adjurnn. So move second. Second. All in favor? Hi. Hey.